Poor Usage Examples

No subject line

Poor Usage Action required and key points are hidden in the message .

I UNDERSTAND THAT YOU ARE A VERY BUSY PERSON AND A SHORT MEETING AT YOUR CONVENIENCE WOULD SERVE MY PURPOSE. • • • • • • CLARA REED. FIDE SERVICES . ENGINEER. I AM HONORED TO BE A PART OF SUCH A CULTURE.• • • • • • • • To: GeorgianaJones@Fide. I MUST APPRECIATE THE CORPORATE CULTURE THAT YOU HAVE MAINTAINED IN THE OFFICE. THANKS AND REGARDS.com cc: Bcc: Subject: REQUEST FOR A PERSONAL MEETING SO THAT I AM ABLE TO THANK YOU IN PERSON DEAR MRS. RED TO TALK TO YOU PERSONALLY AFTER I CONFIRM MY JOINING. I AM CLARA REED AND I AM RECENTLY APPOINTED AS THE NEW ENGINEER AT FIDE. JONES. I WILL BE LOOKING FORWARD FOR ANY INTIMATION FROM YOU. I WAS HIRED LAST FRIDAY AND I WAS TOLD BY MY MANAGER MR. IT IS A PLEASURE WORKING WITH FIDE AND YOU. IN THIS REGARD I REQUEST YOU TO GRANT ME AN APPOINTMENT WITH YOU TO GIVE ME AN OPPORTUNITY TO THANK YOU IN PERSON.

Quality Communications  Email is not the right communication tool when “quick response” is needed  Use email to convey non-sensitive or non-emotional information .

• 2. Include a subject line to clearly identify the purpose of your message. Use proper English. You cannot retrieve your message once it is sent. ICWUM.). • 4. LOL etc. Keep messages clear and brief. • 5. • 6. • 3.you may be monitored. Review the content of your email prior to sending it out. . Avoid email specific abbreviations (i.e. Avoid sending jokes and other personal emails through your workplace email . Return emails promptly – within one business day. BTW.E-Mail Ettiquetes • 1. spelling and grammar.

E-mail has no body language. • Don’t use capital letters.When you communicate with another person face to face. The reader cannot see your face or hear your tone of voice so chose your words carefully and thoughtfully. .• Keep the tone proper . 93% of the message is non-verbal.

g. etc)  Check for Spelling and Grammar . ‘r’ instead of ‘are’.General Tips Font:  Use standard font throughout the message content  Avoid colored fonts in a professional email  Be very specific with the use of bold. ‘u’ instead of ‘you’. ‘y’ instead of ‘why’. italic or underline font style  Keep the size of the font visible and constant  Paragraph and line spacing should be legitimate and visually appealing  Avoid short forms or slang (e.