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STUDENT ACTIVITIES FEE FUNDING REQUEST FORM (FOR ADVISORY BOARDS AND GUSA EXECUTIVE) FISCAL YEAR 2011-12 Please submit this form and all additional materials to the Committee no later than Sunday, February 20, 2011 at 11:59 pm. Email to GUSAFinanceandAppropriations@Gmail.com. PART I: GENERAL INFORMATION NAME of BOARD: Georgetown University Student Association MISSION of BOARD: As the elected voice of the student body, the Student Association is responsible for working with University administrators and other interested parties in order to improve and enhance the student experience. The Student Association deals with countless issues (taking place both on campus and off), including housing and dining hall policies, safety, student life and health, programming, diversity, athletics and the arts. From the President to the Senate, Student Association officials work daily to ensure that students' concerns are heard and needs are met. TOTAL AMOUNT of REQUEST ($): $28,000 PART II: QUESTIONS REGARDING LAST YEAR’S ALLOCATION OF FUNDS The Committee would like to review the last two fiscal years of your organization’s finances. Please provide all relevant information, when possible in an Excel spreadsheet, including: • FY2009-10 budget GUSA was allocated $20,000 in FY09-10 • FY2010-11 budget
GUSA was allocated $28,000 for FY10-11. President Angert and Vice President Kluger requested $35,000.
CURRENT FUNDING LEVELS FROM BUDGET PROPOSED LAST YEAR BY CALEN ANGERT AND JASON KLUGER
Application A FY 10-11 Totals (Balances as of 2/3/11) $0.00 $20,535.00 $15,894.00 N/A
A. Carried Over to GD B. Current GD Balance C. Current Balance in Reserves D. Groups Over Budget •
Written overview describing each fiscal year, including: o How was your budget used to enhance campus life? Can you measure it? (number of students impacted, events held, etc.)? The GUSA Budget was used to enhance student life by starting initiatives and programs that would directly benefit students. o Where there any significant events or circumstances that impacted funding (over- or under-spending by a particular group)? No o What changed, if anything, from what was projected and what occurred? Some initiatives were substituted for other initiatives under the direction of President Angert and Vice President Kluger. o Has money been allocated to groups not under your advisory board (i.e. money for other campus programming)? The GUSA Fund has allocated a substantial amount of money for co-sponsorships and events across campus. The GUSA Fund provides groups with needed funding when they are not given enough funding from their Advisory Board.
PART III: QUESTIONS CONCERNING THE CURRENT ALLOCATION OF FUNDS The Committee would like an explanation for the budget your organization is requesting. Please provide all relevant information in a written form, including: • A detailed budget forecast, including:
PROPOSED BUDGET BY MIKE MEANEY AND GREG LAVERRIERE
Proposed 2011-2012 GU Student Association Budget
• • •
Senate expenses Executive expenses Jesuit Outreach and interaction events Town Halls and other forms of Outreach New websites and technology Hoya Housing Finder Student Satisfaction website Career Center alumni program GUSA Fund (GUSA reserve may be accessed if more funding needed GUSA Ambassadorship Program Farmers Market Best Practices Research Trip
Proposed 2011-2012 Funding Pursued Outside GUSA Budget
$1,000 $1,000 $2,000
• • • •
$10,000 $5,000 $5,000 $4,000
Late Night GUTS Shuttle $30,000 Collegiate Readership Program $16,000
This year the student body passed SAFE Reform, which dramatically increased the funding available from the Student Activities Fee. Please provide a detailed list for what any allocation, and increase in funding, from the Student Activities Fee will go towards (i.e. increase rates at which groups are funded, lowering ticket prices, etc.) Please provide specific dollar amounts as much as possible.
SAFE Reform dramatically increased the amount of money available to students; however, the Finance and Appropriations Committee pledged not to allocate more money directly to GUSA. We have included initiatives outside of our main budget that we would like the Finance and Appropriations Committee to consider to fund. These initiatives are the Late Night GUTS Shuttle and the Collegiate Readership Program • Answers to the following questions:
Application A o What are your overall goals and objectives? As the elected voice of the student body, the Student Association is responsible for working with University administrators and other interested parties in order to improve and enhance the student experience. The Student Association deals with countless issues (taking place both on campus and off), including housing and dining hall policies, safety, student life and health, programming, diversity, athletics and the arts. From the President to the Senate, Student Association officials work daily to ensure that students' concerns are heard and needs are met. We will work extremely hard to implement our new initiatives. o What, if anything, do you plan to do differently this year than last year? We plan to expand and start new initiatives, such as ones listed in the budget, to enhance the life of students on this campus. o What are your long-term budget plans over the next 5 or 10 years? Over the next 5 to 10 years, GUSA’s budget may grow slowly, but we do not envision a huge expansion of the amount of money that GUSA requests. This year the Finance and Appropriations Committee pledged to not allocate GUSA more than it received the previous year. This is why we are requesting the same amount as FY10-11. o With respect to other revenue sources, are they sustainable? GUSA does not generate other sources of revenue. o What kind of financial risk, if any, do you assume through your or your clubs’/events’ activities? The Student Association does not generally engage in programming or merchandising, and as a result does not generally take on much monetary risk. In addition, most of what we do is not aimed at revenue, so we do not budget for income.
Application A • Anything else you feel necessary in order to justify your budget request and inform the Committee in its decision-making process PART IV: COMPLIANCE WITH 2010 6-POINT REFORM PLAN The GUSA Senate passed a resolution in 2009-10 that requires all advisory boards to comply with a six-point reform plan in order to receive Student Activity Fee money. Please offer a written response to each of the reform points, indicating the extent to which your organization complies with the letter and spirit of the reform. If you complied with all points last year, please indicate if anything has changed. In order to receive money last year each Advisory Board reached a unique compromise with the Finance and Appropriations Committee, please indicate to what extent you adhering to that agreement. Each point is listed below for your information: 1). The total balance of any advisory board’s reserve account shall not be excessive (as deemed by the Office of the Vice President for Student Affairs), and boards with surplus funds should provide a plan to for their reserves; 2). An appeals process shall be implemented and publicized, where such processes do not already exist, for clubs that are denied full funding for an activity or annual budget under its advisory board; 3). Clubs shall have the option of requesting a lump sum, annual budget with an opportunity to reapply for additional funding from its advisory board; 4). All meetings and recorded minutes of all meetings of an advisory board shall be open to the public, including any and all votes, and that all records are posted online in a timely fashion; 5). Members of the advisory board be, in some way, directly accountable to their constituents or to the student body in general, such as having GUSA Senate confirmation or being elected by the leaders of the clubs they represent; 6). Clubs have reasonable control over all funds that they fundraise outside of the normal allocations process. GUSA Executive and Senate have already complied with all of these reforms.
PART V: CERTIFICATION By signing below, I hereby certify that the information enclosed is accurate to the best of my knowledge. FUNDING REQUEST FORM SUBMITTED BY: Mike Meaney and Greg Laverriere NAME of GROUP STUDENT CHAIR: Georgetown University Student Association SIGNATURE (type your name): Mike Meaney and Greg Laverriere NAME of GROUP ADVISOR: Erika Cohen-Derr SIGNATURE (type your name): Erika Cohen-Derr DATE: February 15, 2011 CONTACT EMAIL: firstname.lastname@example.org and email@example.com CONTACT PHONE NUMBER: (520) 240-7398 and (631) 278-0214
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