The Induction / Orientation Process

08/20/08

By: juhi gupta indore (India)

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HR Functions with reference to induction
The human resources (HR) department serves as a link between management and employees. Specific responsibilities of HR Dept include –
        
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Defining positions and related Roles Defining HR Policies and Guidelines Hiring and Recruitment Payroll Employee Career Management Employee Training Salary & Compensation Employee recreation Motivational Activities
By: juhi gupta indore (India) 2

HR Policies
 Leave

Policy  Attendance Policy  Performance appraisals  Trainings  Compensation & Salary  Employee Recreation
08/20/08 By: juhi gupta indore (India) 3

Appraisals

The performance review is done bi-yearly in the organization

How do we Access You ?
The promotions in the organization are usually governed by the following factors:  How well an employee performed in his / her present job.  How much potential an employee has for future responsibilities.  How much additional knowledge he / she have acquired for further advancement.  Personal attribute, work habits, attitude towards self and others, ability to get along with the team, leadership qualities, personal contribution to the success of the company determines his / her competence for promotion.  Feedback given by all those who work with the employee such as his / her superiors, subordinates, peers and the customers.

08/20/08

By: juhi gupta indore (India)

4

Trainings & Compensation
Trainings Include –
    

On-the-job training, Coaching, Classroom training Self trainings Team Trainings

Compensation & Salary – Salary is paid on - of every month. Salary is to be treated as confidential information and no communication is to be done with colleagues and other staff

08/20/08

By: juhi gupta indore (India)

5

Work Culture
 Dress

Code  Language  Employee Addressing  Email Utilization  Feedback Culture  Working Days  Mobile use
08/20/08 By: juhi gupta indore (India) 6

What is induction?
 Induction

is process meant to help the new employee to settle down quickly into the job by becoming familiar with the people, the surroundings, the job, the firm and the industry.  Induction is the process of acquainting the new employees with the existing culture and practices of the new organization.
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By: juhi gupta indore (India)

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What is induction for?
 To

sort out all anxiety of recruited person.  To ensure the effective integration of staff.  History and introduction of founders.  Understand the standards and rules (written and unwritten) of the organisation.  Introduction to the company/department and its personnel structure.
08/20/08

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By: juhi gupta indore (India)

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Contd.....
 Relevant

personnel policies, such as training, promotion and health and safety.  To clear doubtful situation between new employee and existing one.

08/20/08

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By: juhi gupta indore (India)

9

Who needs special attention?
 Institute

leavers.  People returning to work after a break.  Disabled employees.  Management trainees.  Employees with language difficulties.

08/20/08

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By: juhi gupta indore (India)

10

Induction Programme

Before designing induction programme firm need to decide four strategic choice.
Formal Informal Collective Disjunctive Divestiture
By: juhi gupta indore (India) 11

Individual Serial Investitur e

08/20/08

Formal ceremony of conferring the authority 11 and

Who is responsible for the induction process?
 HR

manager  Health and safety advisor  Training officer  Department or line manager  Supervisor  Trade union or employee representative
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By: juhi gupta indore (India)

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HR Representative

Organisation al Issues Employee Benefits Introduction Special Anxiety Reductio n Seminars

To Placement

Supervisor

Specific Job Location and Duties

Formal Induction Programme
08/20/08

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By: juhi gupta indore (India)

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Points while implementing Induction (mindset)
 Identify

the business objectives and desired benefits.  Secure early commitment  Agree roles and responsibilities of different players in the process  Think of induction as a journey

08/20/08

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By: juhi gupta indore (India)

14

Contd.....
 Engage

staff prior to joining  Have clear learning objectives for training sessions  Respect the induction needs of different audiences  Keep induction material up to date

08/20/08

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By: juhi gupta indore (India)

15

Evaluation
 Feedback

from whom who completed

induction  Retention rates  Exit interviews  Monitoring queries

08/20/08

By: juhi gupta indore (India)

16

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Trends in Induction
 Chalk

and talk session  Questionnaire  From practicalities to discussion about culture  Using technologies like e-learning  Team building exercise

08/20/08

17

By: juhi gupta indore (India)

17

Problem in induction
 To

keep it simple  Supervisor is not trained enough  Employee get so much of information in short span of time  Large no. of forms  Employee is thrown into action too soon  Wrong perception develop in short span
08/20/08

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By: juhi gupta indore (India)

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Advantages of Good Induction
 Employee

retention.  Create good impression  It creates good adhesion  It take less time to familiarise  Less turnover ratio  Increase productivity  No chaos  Cost reduction
08/20/08

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By: juhi gupta indore (India)

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In absence of Induction

 Uneasiness

of new employee in the environment of the org.  Poor integration in team  Low morale  Loss of productivity  Failure to work with their highest potential  Company image goes down
08/20/08 By: juhi gupta indore (India) 20

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Contd.....
 Leads

to Early leaving. It leads many problems like:a) High employee turnover b) Lowering the morale of remaining staff c) Additional cost for re-recruiting d) Damage the company reputation e) Affect new recruitment f) Leaver’s record is affected
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By: juhi gupta indore (India) 21

08/20/08

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