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com Certified Administrator
training & CertifiCation
Salesforce.com Certified administrator – Study guide ( Winter ‘11)
Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. Section 9-1. Section 9-2. Section 9-3. Section 9-4. Section 9-5. Section 9-6. Section 9-7. Section 9-8. Section 9-9. Section 9-10. Section 9-11. Section 9-12. Section 9-13. Section 9-14. Section 9-15. Section 9-16. Section 9-17. Section 9-18. Section 9-19. Section 9-20. Section 9-21. Section 9-22. Section 9-23. Section 9-24. Section 9-25. Section 9-26. Section 9-27. Section 9-28. Section 9-29. Section 9-30. Purpose of this Study Guide ...........................................................................................1 Audience Description: Salesforce.com Certified Administrator .................................1 About the Exam................................................................................................................2 Recommended Training ..................................................................................................2 Exam Outline ....................................................................................................................2 Sample Exam Questions..................................................................................................6 Answers to Sample Exam Questions..............................................................................8 Maintaining a Certification .............................................................................................8 Supplemental Study Material.........................................................................................8 Security and identity Confirmation ..........................................................................................................8 Customizing Your Display.............................................................................................................................10 enabling Custom fiscal Years ......................................................................................................................10 Managing email templates..........................................................................................................................11 Managing record types................................................................................................................................13 Setting field-Level Security .........................................................................................................................13 Custom field types .........................................................................................................................................14 Mapping Custom Lead fields .....................................................................................................................16 Changing the Label of a Standard object .............................................................................................17 User fields ...........................................................................................................................................................18 transferring records .......................................................................................................................................21 Setting Up Web-to-Lead ...............................................................................................................................22 exporting Backup Data..................................................................................................................................23 refreshing Dashboard Data ........................................................................................................................25 Scheduling a Dashboard refresh ..............................................................................................................25 general Permissions .......................................................................................................................................27 Search fields ......................................................................................................................................................30 Defining Custom report types ..................................................................................................................30 Updating Campaign History .......................................................................................................................32 Displaying and editing Campaigns ..........................................................................................................34 Deleting Cases...................................................................................................................................................35 What is the automated Case User used for?.........................................................................................35 Categorizing Solutions ..................................................................................................................................35 Creating Custom object tabs .....................................................................................................................36 Creating events .................................................................................................................................................37 organization-Wide Default Sharing rule for Calendar access ......................................................40 Creating Custom List Views .........................................................................................................................41 enabling territory Management................................................................................................................45 google adWords ..............................................................................................................................................45 Creating and Modifying Presentations in Salesforce CrM Content ............................................46
training & CertifiCation
Salesforce.com Certified administrator – Study guide ( Winter ‘11)
This study guide is designed to help you evaluate whether you’re ready to successfully complete the Salesforce.com Certified Administrator exam. This guide provides information about recommended training from Salesforce.com Training and Certification, a complete list of exam objectives, supplemental study material, and several sample exam items—all with the intent of helping you achieve a passing score. Salesforce.com highly recommends a combination of course attendance and self-study to maximize your chances of passing the exam.
Purpose of this Study Guide
The Salesforce.com Certified Administrator exam is intended for an individual who has experience performing as a Salesforce CRM administrator, including practical application of the skills and concepts noted in the exam outline below. The candidate has successfully completed the Administration Essentials course (ADM 201) from salesforce.com or an Authorized Training Center or possesses the equivalent experience and knowledge. The candidate also has invested time in studying the materials from this course and the additional required study materials provided by salesforce.com. The candidate may administer only a few of the Salesforce CRM applications, but should have a general knowledge of the breadth of applications, the features/functions available to an end user, and the configuration and management options available to an administrator across the sales force automation, marketing automation, and service/call center applications. The candidate should be capable of performing administration functions and using Salesforce CRM features as described in the exam objectives in the current version of Salesforce CRM applications. The candidate should be able to perform the tasks outlined in the exam objectives successfully. These include (but are not limited to) the administrative features of the items listed below. The candidate should be able to:
Audience Description: Salesforce.com Certified Administrator
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Configure identity confirmation/login restrictions Configure user interface settings Configure the Company Profile Customize profiles; create custom fields Work with standard objects, business processes, and field-level security Create/modify: • Dependent picklists • Lookup fields • Formula fields • Roll-up summary fields • Page layouts • Record types Set security and access rights, including organization-wide defaults, roles, role hierarchy, sharing rules, public groups, Sales, Account, and Case teams, and folders Set up Workflow and Workflow Approval processing Perform data validation and use data utilities, including the Data Loader and Mass Delete Configure/use standard reports, custom reports, and custom report types
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training & CertifiCation
Salesforce.com Certified administrator – Study guide ( Winter ‘11)
▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Configure/use dashboards and dashboard components Print and export reports; email and schedule reports and dashboard refresh Set up Marketing campaigns, campaign hierarchies, lead queues, assignment rules, and Web-to-lead and auto-response rules Configure campaign measurement, campaign influence, and lead conversion Set up Salesforce Console functionality and navigation Configure custom objects, applications, and tabs Install/uninstall packages from the AppExchange Manage tasks, events, public calendars, and multiday events Cases, case hierarchies, case queue, Web-to-case, and email-to-case Case escalation and auto-response rules and assignment rules Solutions and solution categories Self-service portal Client management, territory management, and advanced currency management setup Products and price books
The candidate should be able to describe the capabilities of:
The Salesforce.com Certified Administrator exam has the following characteristics: Content: 60 multiple-choice/multiple-select questions Time allotted to complete the exam: 90 minutes Passing score: 67 percent References: No hard-copy or online materials may be referenced during the exam. Prerequisites: None required; course attendance highly recommended
About the Exam
Salesforce.com Training and Certification recommends the following course as preparation for this exam: Administration Essentials (ADM 201). To register, go to: http://www.salesforce.com/training
The Salesforce.com Certified Administrator exam measures a candidate’s knowledge and skills related to the objectives listed below. A candidate should have hands-on experience administering Salesforce CRM and have demonstrated the application of each of the following features/functions.
Salesforce CRM Overview
Describe the software-as-a-service (SaaS) model List and describe the different Salesforce applications List and describe the standard objects
training & CertifiCation
Salesforce.com Certified administrator – Study guide ( Winter ‘11)
Identity Confirmation (setting login restrictions)
Describe the identity Confirmation feature Describe the differences between logging in through the aPi versus the Ui explain the concept of Login Hours and Login iP ranges add and delete an iP range Describe the methods to allow access to the application
Navigation – User Interface (UI) Settings
identify specific areas of the Salesforce Home tab Configure Search settings for your organization Customize the tabs a user can access or select from tab settings Locate, identify, and explain the Ui features an administrator controls
List what information is included in the Company Profile List the places where Currency is specified Describe the effect of changing your company’s default time Zone, Currency, Locale, and Language Describe the effect of enabling the Custom fiscal Year setting Create and manage letterheads and email templates
Describe a Profile explain what a Profile controls List the Standard Profiles List the features available for managing profiles evaluate when to create a Custom Profile explain the differences between a Custom field and a Standard field List the different types of Custom fields Set up a Custom field Map Custom Lead fields re-label a Standard object List objects for which you can enable fields History tracking Define the dependencies when using a Dependent Picklist Create and modify a Dependent Picklist Describe the capabilities of Custom Lookup fields Create and modify a Lookup field Describe the capabilities of formula fields Create and modify a formula field Describe roll-up Summary fields Create and modify a roll-up Summary field Describe the elements within a Page Layout Create and modify a Page Layout Create, customize, and print a List view Customize a related List Describe how to use record types Create and modify a record type List the objects that require a business process explain how field-Level Security affects page layouts and visibility Set up field-Level Security
training & CertifiCation
com Certified administrator – Study guide ( Winter ‘11) Security & Access List the information captured on the User record Create and maintain User records explain the record owner concept Describe the elements of the Sharing model Describe the scope and capabilities of organization-Wide Defaults explain how access is granted through the role Hierarchy Set up organization-Wide Defaults Describe the use of roles Build a role Hierarchy assign users to roles Mass-transfer records from one user to another List the objects that may have Sharing rules Build Sharing rules Share records manually Describe the use cases of Public groups and where to use them Compare and contrast Sales with account teams List the places to use folders Describe how folder access differs from record access Create folders to organize and provide access to data 13% Workflow explain how Salesforce implements Workflow and when to use Salesforce Workflow List and describe use cases for the four Workflow actions explain the capabilities and settings of a Workflow rule Describe the differences between immediate and time-dependent Workflow actions Set up a Workflow rule and associated actions 5% Workflow Approval Processing Define the basics of the Workflow approval Process Compare and contrast the approval Processes versus Workflow List the differences between the Jump Start Wizard and the Standard approval Process Wizard explain how to route approvals Create. modify. and test the approval Process identify the settings in creating Workflow approval Processing 3% Data Validation Define Data Validation List common use cases for Data Validation Describe when Data Validation rules are enforced Create Data Validation rules 3% Data Utilities Describe the function of an external iD List and describe the different tools and use cases for data migration Update existing data via import Define when to use the Data Loader List the functions of the Data Loader Mass Update records 5% training & CertifiCation 4 .Salesforce.
Salesforce. Web-to-Lead. and corresponding auto-response rule Measure Campaign results Describe the process and effects of converting a Lead 5% Service & Support Administration Define a Case Describe use cases for Case Hierarchies Describe how to use Case Queues to manage Cases Describe how to use a Case assignment rule to assign and route Cases Describe use cases for Web-to-Case Describe uses cases for email-to-Case Describe the functionality of the Case escalation rule Describe the functionality of the Case auto-response rule Describe the functionality of the Business Hours 5% training & CertifiCation 5 .com Certified administrator – Study guide ( Winter ‘11) Data Utilities (continued) Mass Delete records Describe the capabilities of the recycle Bin request and download a weekly export explain how Salesforce allocates storage 5% Analytics Describe the administrative restrictions on Standard reports run a Standard report Create a Custom report Search for Custom reports and Dashboards explain the differences among report types explain Custom report types Create charts to display report results Use advanced filter criteria to narrow report results Create Custom Summary formulas for Summary reports Choose settings for Conditional Highlighting Describe the capabilities and purpose of a Dashboard List Dashboard component types Create a Dashboard and add components to it Print and export reports email and schedule reports and Dashboard refresh Define running User and how it affects the Dashboard results 13% Marketing Administration Define a Campaign Describe when to use Campaign Hierarchies Create a Campaign targeting both existing customers and new Leads List the features used to create an automated Campaign List the methods to associate Leads and Contacts to a Campaign Describe how to use Lead Queues to manage Leads Describe how to use a Lead assignment rule to assign and route Leads Describe the use cases for Web-to-Lead Describe the functionality of a Lead auto-response rule Build a Lead Queue. assignment rule.
com Certified Administrator exam. Sample Exam Questions training & CertifiCation 6 . Web-to-Case. escalation rules.com Certified administrator – Study guide ( Winter ‘11) Service & Support Administration (continued) Configure the settings and rules for Case processing. The following questions are representative of those on the Salesforce. & Tabs Describe a Custom object Describe the types of relationships that can exist between objects Create a Custom object Describe a Custom object tab and a Web tab Create a Custom object tab Create a Web tab Describe a Custom app Create a Custom app 7% The AppExchange Describe the appexchange Describe the characteristics of Managed Packages install a package Uninstall a package 2% Activities Compare and contrast tasks and events Manage Public Calendars and resources identify and describe the activity Settings Describe the capabilities of Multiday events 2% Advanced Configuration Options Describe the Client Management feature Describe the territory Management feature Describe advanced Currency Management 5% Section 6.Salesforce. The actual exam questions may be more or less difficult than this set of questions. assignment rule. but should be used to become familiar with the types of questions on the exam. and corresponding auto-response rule Describe use cases for Case teams 5% Salesforce Console Describe the functionality of the Salesforce Console Describe the components of the Console tab Set up the Salesforce Console navigate within the Salesforce Console 2% Custom Objects. and the use of email templates Define Solutions and how they can be associated with Cases Build a Solution Category tree and assign Solutions to Categories Define suggested solutions and explain where to use them Describe what content is accessible via the Self-Service Portal Describe the ways to access the Self-Service Portal Build a Case Queue. Applications. including Business Hours. These questions are not designed to test your readiness to successfully complete the certification exam.
D. then log in again.com Certified administrator – Study guide ( Winter ‘11) 1. D. Who may be assigned a workflow task? (There are five correct answers. C. C. Purchase Unlimited Edition licenses Request a feature license from salesforce. E. C. B. D. D. D. A single user Multiple users The record owner The record creator A Sales team role An Account team role training & CertifiCation 7 . B. C. Which feature does Salesforce CRM provide for restricting login access to the application? (There are three correct answers. C. B. C. What must an Administrator do to enable Advanced Currency Management for an organization? A. Nothing—they’ll see the application in Spanish immediately. What must end users do to see this change? A.) A. Change their language personal preference to Spanish. An administrator changed the organization’s default language from English to Spanish. B. Refresh their browser. Profile-based IP restrictions Organization-wide IP restrictions Profile-based login hour restrictions Organization-wide login hour restrictions 2. B. Time-dependent workflow will not work with which type of workflow evaluation criteria? A.) A. Logout.Salesforce.) A. D. 3. B. Sales User Marketing User Invoice Manager Contract Manager 4. Only when a Record is created Every time a Record is created or edited Every kind of workflow evaluation criteria When a Record is edited and it didn’t previously meet the rule criteria 5. F.com Enable Customizable Forecasting Enable Multiple Currencies 6. Which profile is a standard Profile? (Select all that apply.
you can restrict users’ ability to log in to Salesforce CRM by customizing User Profiles and your organization’s list of trusted IP addresses. The browser will have the Salesforce cookie if the user has previously used that browser to log in to Salesforce CRM and has not cleared the browser cookies. In preparing for the Salesforce. Force. If profile-based IP address restrictions aren’t set. Force. Supplemental Study Material Profile-Based Login Hours and IP Addresses For each profile. C. D. Maintaining a certification requires successful completion of release-level certifications for the major Salesforce CRM releases throughout the year. All certifications include access to new release content for subsequent releases.com Certified administrator – Study guide ( Winter ‘11) Section 7. training & CertifiCation 8 . A. E. Note that this material is complementary to the ADM 201 Administration Essentials course materials and does not cover the same material.com Connect Offline. there is a maintenance fee of $100 to keep the certification current for the following year.com Connect for Outlook. Force. B. C 3. D 4. any login from an undesignated IP address is denied and any login from a specified IP address is allowed. the API. 2. or the Data Loader. A. along with the associated exams. Salesforce CRM then checks whether the user’s profile has IP address restrictions. When users log in to Salesforce. for 1 year.com Connect for Lotus Notes. D 1. you can set the hours when users can log in and the IP addresses from which they can log in. Organization-Wide Trusted IP Address List For all users. Salesforce CRM confirms the login is authorized as follows: ▪ ▪ ▪ Salesforce CRM checks whether the user’s profile has login hour restrictions. or a desktop client such as Force. Section 9-1. Certified salesforce. C Answers to Sample Exam Questions 6.Salesforce.com professionals will be notified automatically when new release content and exams become available. please study the material in the ADM 201 Administration Essentials student manual and this supplemental material. B 5. Maintaining a Certification Section 9. either via the user interface.com Certified Administrator exam. After 1 year. Security and Identity Confirmation To help protect your organization’s data against unauthorized access. you can set a list of IP address ranges from which they can log in. the login is allowed. then Salesforce CRM checks whether the user is logging in from an IP address she or he hasn’t used to access Salesforce CRM before: • If the user’s login is from a browser that includes a Salesforce cookie. If IP address restrictions are defined for the user’s profile. If login hour restrictions are specified for the user’s profile.com Connect for Office. The following information is drawn from Help & Training in Salesforce CRM and is provided as supplemental study material. any login outside the specified hours is denied. B. F Section 8.
the user’s security token is automatically reset. The following events count toward the number of times a user can attempt to log in with an invalid password before being locked out of Salesforce. If single sign-on is enabled for your organization. The security token is valid until a user resets the security token. the login is blocked. Salesforce CRM sends a new security token to the email address on the user’s Salesforce CRM record. and the security token is XXXXXXXXXX. changes the password. However. For more information on API login faults. see the Core Data Types Used in the API Calls topic in the Force.com Web Services API Developer’s Guide. the user is prompted to click a Send Activation Link button to send an activation email to the address specified on the user’s Salesforce CRM record. For example. A security token is an automatically generated key from Salesforce CRM. if the security token is enabled for your organization. Partner portal and customer portal users aren’t required to activate computers to log in. Users can obtain their security token by changing their password or resetting their security token via the Salesforce UI. the single sign-on authority usually handles login lockout policies for users with the “Is Single Sign-On Enabled” permission. Salesforce CRM must verify the user’s identity: ▪ ▪ For access via the user interface. users must add their security token to the end of their password to log in. if their profile has IP address restrictions set. The activation link included in the email is valid for up to 24 hours from the time the user clicked the Send Activation Link button. The email instructs the user to copy and paste an activation link into the browser to activate the computer for logging in to Salesforce CRM. then your organization’s login lockout settings determine the number of times a user can attempt to log in with an invalid security token before being locked out of Salesforce CRM. the login is allowed. Furthermore. • If the user’s login is from neither a trusted IP address nor a browser with a Salesforce cookie. then the user must enter mypasswordXXXXXXXXXX to log in. Tip: It’s recommended that you obtain your security token via the Salesforce UI from a trusted network prior to attempting to access Salesforce CRM from a new IP address. For access via the API or a client. if a user’s password is mypassword.Salesforce. as defined in your organization’s login lockout settings: ▪ ▪ Each time a user is prompted to click the Send Activation Link button Each time a user incorrectly adds his/her security token to the end of his/her password to log into the API or a client training & CertifiCation 9 . Tips on Setting Login Restrictions Consider the following when setting login restrictions: ▪ ▪ ▪ ▪ When a user’s password is changed. When a user changes his/her password or resets the security token. or has the password reset.com Certified administrator – Study guide ( Winter ‘11) • If the user’s login is from an IP address in your organization’s trusted IP address list. After 24 hours. API and desktop client users cannot log in to Salesforce CRM unless their IP address is included on your organization’s list of trusted IP addresses or on their profile. Whenever a login is blocked or returns an API login fault. the activation link expires and users must repeat the activation process to log in. The user may experience a blocked login until he or she adds the automatically generated security token to the end of his or her password when logging in to Salesforce CRM via the API or a client.
select a related list title and click the Add or Remove arrow. change the display order if desired. Note: Before enabling custom fiscal years. Select the dashboard to use and click Save. 6. customize the dashboard snapshot that displays on the Home tab. make sure you’ve exported any data related to fiscal periods. to change which tabs display in each app. Enabling Custom Fiscal Years If your fiscal year definition is not met by a standard fiscal year. Select “None” for the start and end times to allow users to be logged in at any time. Note: If a user logs in before the restricted hours. Click Setup | Manage Users | Profiles and select a profile. Click Save when finished. select a related list title in the Selected List box and click the Up or Down arrow. Section 9-2. you can enable custom fiscal years that will let you define a more complex and flexible fiscal year structure. Select an object from the drop-down list and click Customize My Pages to customize your display. By default.com Certified administrator – Study guide ( Winter ‘11) Setting Login Hours Permission Needed: “Manage Users” You can set the hours when users with a particular profile can use the system. ▪ Note: Your personal related list customization may change if your administrator alters the page layout for a particular tab. Customizing Your Display available in: All editions Click Setup | My Personal Information | Change My Display to change various personal display options. 3. set the start and end times to the same value. and click Save. Section 9-3. To change the order of the related lists. Add each tab you want to display. Click Edit in the Login Hours related list. set which related lists display on your detail pages. Note: The first tab that displays when you select an app may change if your administrator changes the app’s default landing tab. 5. 1. if you have multiple apps. 4. The link to customize your Home tab is available only if your administrator has customized your home page layout to include a dashboard. the system ends the user’s session when the restricted hours begin. You can also access the Customize My Display page via the Customize Page link in the Dashboard section of the Home tab or on any record detail page. For your Home tab. Set the days and hours when users with this profile can use the system. To add or remove related lists. you’ll see the tabs that are set for your profile. training & CertifiCation 10 . The hours are exact times based on the Default Time Zone of the company as specified at Setup | Company Profile | Company Information.Salesforce. The hours are always applied at those exact times even if a user is in a different time zone or if the company’s Default Time Zone is changed. For all other tabs. You can: ▪ Click Customize My Tabs to change which tabs display when you log in or. To prohibit users from using the system on a specific day. 2. Click Save.
Once you’ve enabled custom fiscal years. 3. Visualforce – Administrators and developers can create templates using Visualforce. Enabling custom fiscal years impacts your reports. 5. generate weekly export data. a. Visualforce email templates allow for advanced merging with a recipient’s data. If you aren’t certain you want to enable custom fiscal years. 2. and other date-sensitive material. Custom HTML – Administrators and users with the “Edit HTML Templates” permission can create custom HTML email templates without using a letterhead. training & CertifiCation 11 .Salesforce. See “Creating Visualforce Email Templates. Click Enable Custom Fiscal Years. Optionally. Actual b. Warning: Custom fiscal years cannot be disabled once enabled. 3. Back up your current data. Managing Email Templates available in: All editions Mass email not available in: Personal and Group editions HtML email not available in: Personal edition User Permissions Needed to create or change HtML email templates: to create or change public email template folders: “edit HtML templates” “Manage Public templates” You can create four different types of email templates: 1.com Certified administrator – Study guide ( Winter ‘11) To enable custom fiscal years: 1.” All these email templates can include text. Section 9-4. Run and export these reports to Excel: • Opportunity Pipeline • Quarterly Forecast Summary • Quota vs. and attached files. where the content of a template can contain information from multiple records. merge fields. 4. forecasts. click OK. Select Custom Fiscal Year. define your fiscal year. Do not enable custom fiscal years unless you understand and are prepared for all the implications. We suggest you generate weekly export data because changing the fiscal year will cause fiscal periods to shift. You can use email templates when you send an email from the Activity History related list of a record and when you send mass email. HTML with letterhead – Administrators and users with the “Edit HTML Templates” permission can create HTML email templates based on a letterhead. 2. quotas. 6. Click Setup | Company Profile | Fiscal Year. You must either know HTML or obtain the HTML code to insert in your email template. Text – All users can create or change text email templates. 4. click Cancel. This change will affect opportunities and forecasts organization-wide. If you understand the effects of enabling custom fiscal years and you’ve exported all your data.
see “Understanding Dependencies.com Certified administrator – Study guide ( Winter ‘11) To manage your personal email templates. subject. Salesforce CRM automatically creates the text-only content based on the current HTML version.com recommends that you leave the text-only version blank. If you have permission to manage public email templates. Email templates used in the following features must be both public and active: ▪ ▪ ▪ ▪ ▪ ▪ ▪ Web-to-Lead Web-to-Case Email-to-Case or On-Demand Email-to-Case Assignment rules Escalation rules For text templates. ▪ Click Attach File from the Attachments related list to add an attachment to the template. • Alternatively. the author is the person who created the email template. From any Email Templates page: ▪ The Visualforce Attachments related list indicates which attachments are being generated through Visualforce markup. If you select an image logo or other graphic file. The attached file is included in every email that uses the template. click Setup | Email | My Templates. Note: All custom and HTML email templates include a text-only version for recipients who are unable to read HTML emails. click Setup | Communication Templates | Email Templates. For more information. Click Clone to clone a template. You can also send an email preview. click Show Dependencies to see what components the template references.Salesforce. For more information. For custom and HTML templates: • Click Edit HTML Version to change the content or merge fields of the HTML version. Initially. To select a file: • Click the Search in Documents link to search for files in the Documents tab. If you choose not to leave the text-only version blank and instead manually create a text-only version. or merge fields.” 12 ▪ ▪ ▪ ▪ training & CertifiCation . Click Delete to remove the template. you can click [Change] next to the Author field to select a different author. • Click Edit Text Version to change the content or merge fields of the text-only version. For Visualforce templates: • Click Edit Template to change the markup of the template page. edits to the HTML version are not reflected in the text-only version. If you leave the text-only version blank. make sure the document is marked as Externally Available on the Documents tab so all email recipients can view the image. When you leave the text-only version blank. • Click Preview to view a sample of the template markup populated with data from your records. see “Cloning Email Templates. Note: Salesforce.” If “Developer Mode” is enabled. choose an option from the File Location drop-down list to select a file from your computer or from a document folder. click Edit to change the message content. the text-only version is automatically generated when you edit the HTML version. If you have the “Manage Public Templates” permission.
Important: The following user permissions override field-level security: ▪ ▪ “Modify All Data” “View All Data” 13 training & CertifiCation .com Connect Offline. and solution processes: opportunity Stage. You can change the name of this record type. lead processes. Force. Unlimited. A default person account record type named “Person Account” is automatically created when person accounts are enabled for your organization. Field-level security settings let administrators restrict users’ access to view and edit specific fields on detail and edit pages and in related lists. and page layouts to different users based on their profiles. Person accounts are account records to which a special kind of record type has been assigned. Managing Record Types available in: Enterprise. and Developer editions User Permissions Needed to create or change record types: “Customize application” Record types let you offer different business processes. the Salesforce CRM partner portal. and you can create additional person account record types. search results. picklist values. The most restrictive field access settings of the two always apply. custom links. for example: ▪ ▪ Create record types for opportunities to differentiate your regular sales deals from your professional services engagements. These record types are called person account record types. support processes. You cannot deactivate a record type if it is in use by an email routing address for Email-to-Case or OnDemand Email-to-Case.Salesforce. Person account record types allow contact fields to be available on the account and allow the account to be used in many situations as if it were a contact. Unlimited. Create record types for cases to display different page layouts for your customer support cases versus your billing cases. and solution Status. reports. Setting Field-Level Security ▪ ▪ Section 9-6.com Certified administrator – Study guide ( Winter ‘11) Section 9-5. if a field is required in the page layout and read only in the field-level security settings. You cannot delete all the record types for an object if the object is referenced in an Apex Code script. email and mail merge templates. the Salesforce CRM customer portal. and Developer editions User Permissions Needed to set field-level security: “Customize application” You can define which fields users can access. list views. case Status. the field-level security overrides the page layout and the field will be read only for the user. Record types can be used in various ways. and offer different picklist values for each. Lead Status. The fields users see on detail and edit pages are a combination of page layouts and field-level security settings. For example. and when synchronizing data or importing personal data. available in: Enterprise. Record Type Considerations Keep the following considerations in mind when creating or changing a record type: ▪ ▪ The following special picklist fields are not available for record types because they’re used exclusively for sales processes.
the maximum length of any auto-number field is 30 characters. and then click Fields. ë Click Set Field-Level Security. Specify whether the fields should be visible. Do one of the following: • To set field-level security for all fields on a particular profile: ë Select Setup | Manage Users | Profiles. Set the fields that display in search results. use “true” for checked values and “false” for unchecked values. 2. Field types not listed in custom field types may appear if your organization installed a package from the AppExchange that uses those custom field types. click a tab or activity link. Verify users’ access to fields by checking the field accessibility grid. ë Select the field you want to modify. or editable (visible without read only) for users based on their profile. the import wizards and the weekly export tool use “1” for checked values and “0” for unchecked values. Field Type Auto Number Checkbox Description automatically assigns a unique number to each record. To define field-level security: 1. Universally required fields always display on edit pages regardless of field-level security. hidden. ▪ ▪ Note: Roll-up summary and formula fields are always read only on detail pages and are not available on edit pages. Note: These field access settings apply throughout Salesforce CRM. you can: ▪ Create page layouts to organize the fields on detail and edit pages. When using a checkbox field for a report or list view filter. ë In the Field-Level Security section. and then click Edit. Tip: Use field-level security as the way to restrict users’ access to fields. Section 9-7. and in the key lists on tab home pages. then use page layouts primarily to organize detail and edit pages within tabs. Click Save. training & CertifiCation 14 . After setting field-level security for users based on their profiles.com Certified administrator – Study guide ( Winter ‘11) ▪ “View Encrypted Data” You can define field-level security from a profile or from a particular field. They also may be visible to users even though they reference fields your users can’t see.Salesforce. This process reduces the number of page layouts for you to maintain. 3. allows users to check a box. The relationship group wizard lets you create and edit relationship groups regardless of field-level security. in lookup dialog search results. indicating a true or false attribute of a record. ë Select a profile to change the field access for users with that profile. Custom Field Types The first step in creating a custom field is choosing the type of the field. The settings also override any lessrestrictive field access settings on the page layouts. click View next to the tab you want to modify. Below is a description of each custom field type. read only. 20 of which are reserved for prefix or suffix text. • To set field-level security for a particular field on all profiles: ë Select Setup | Customize.
com uses the round half even tie-breaking rule for currency fields. for example.345 becomes 12. Note: Salesforce. for more information on relationships.com recommends that you do not use a custom phone field for fax numbers.345 becomes 12. Lookup relationship fields to campaign members are not available. You can create lookup relationship fields that link to users. they can also add the current date and time by clicking the date and time link next to the field. see overview of relationships.5 becomes 22. for example. for more information on relationships. −22. or roll-up summary fields. Picklist allows users to select a value from a list you define. Date Date/Time allows users to enter a date or pick a date from a popup calendar. Note: if the decimal value is greater than 15. Values lose precision after 15 decimal places. See Building formulas and operators and functions. opportunities have a lookup relationship with cases that lets you associate a particular case with an opportunity. on the associated record.35 and −12. Note: Salesforce. custom phone fields are displayed with the button. you can limit the data by specific dates and times using any custom date field. and you add a percent sign to the number. available for custom objects only. ‘10’. for example.35 and −12. or custom objects. See entering Phone numbers. see overview of relationships. Email Formula Hierarchical Relationship Creates a hierarchical lookup relationship between users. the system automatically adds the percent sign to the number.com rounds numbers referenced in merge fields according to the user’s locale.com uses the round half up tie-breaking rule for number fields. a lookup relationship has no effect on record deletion or security.345 becomes −12. however. this can be useful if you export data to excel or another spreadsheet. workflow rules. Number allows users to enter any number. if this field is specified for contacts or leads. Consequently. for example. Note: Salesforce. in reports.Salesforce.34. users can choose the address when clicking Send an email. and −23. in reports.com sets the lookup field to null. lookup relationship fields from campaign members to other objects are available.34. Phone allows users to enter any phone number. Master-detail relationships cannot be used with campaign members. allows users to enter a date or pick a date from a popup calendar and enter a time of day. 12. the time of day includes aM or PM notation. you can limit the data by specific dates using any custom date field. you can then display a related list to show all of the records that are linked to it. Salesforce.5 becomes −24. allowing click-to-dial functionality. Percent allows users to enter a percentage number.com uses the round half up tie-breaking rule for numbers in formula fields. validation rules. 12. training & CertifiCation 15 . allows users to use a lookup field to associate one user with another that does not directly or indirectly refer to itself. a lookup relationship creates a field that allows users to click a lookup icon and select another record from a popup window. Salesforce. standard objects. 23. Lookup relationship fields are not available in Personal edition.com (apex) triggers. allows users to enter an email address. salesforce.5 becomes −22. Creates a relationship between two records so you can associate them with each other. allows users to automatically calculate values based on other values or fields such as merge fields. for example.Salesforce. this is treated as a real number and any leading zeros are removed.com automatically formats it as a phone number.5 becomes 24. not the number of decimal of spaces specified in the number field configuration. for example. 22. Lookup Relationship Master-Detail Relationship Creates a relationship between records where the master record controls certain behaviors of the detail record such as record deletion and security.com Certified administrator – Study guide ( Winter ‘11) Field Type Currency Description allows users to enter a currency amount. note that you can’t use custom email addresses for mass emails. a runtime error occurs. you can create a custom hierarchical relationship field to store each user’s direct manager. if a lookup field references a record that is deleted. and does not run any force. although you can create a master-detail relationship field on a custom object that links to a standard object. Values lose precision after 15 decimal places. the system automatically formats the field as a currency amount.345 becomes −12. Note: if you are using the Service Cloud’s call center. and the lookup field is not required in the page layout. which is validated to ensure proper format.
training & CertifiCation 16 . minimum. jpeg and png file types are supported. allows users to enter any combination of letters. only gif. Click Save.Salesforce. Enterprise. Text Text (Encrypted) Text Area Text Area (Long) Text Area (Rich) URL Section 9-8. to enable encrypted fields for your organization. numbers. allows users to enter up to 255 characters of any valid website address. However. You can set a maximum length. allows users to enter any combination of letters. allows users to enter up to 32. the UrL will open in a separate browser window. automatically displays the record count of related records or calculates the sum. note that every time you press Enter within a long text area field. inclusive of all the formatting and HtML tags. For each custom lead field. modify alignment. or symbols that are stored in encrypted form. that is. contact. add a hyperlink. ë You can map fields of type Text or Text Area to long text area fields. Mapping Custom Lead Fields available in: Group. the information from the standard lead fields is inserted into standard account. note that only the first 50 characters are displayed on the record detail pages. strike-out. Select Setup | Customize | Leads | Fields | Map Lead Fields. allows users to enter up to 255 characters that display on separate lines similar to a Description field. bold. contact salesforce. the maximum field size is 32. and opportunity fields.000 characters that display on separate lines similar to a Description field.000 characters. redo. contact. contact. for more information. any length from 256 to 32. map numeric lead fields to other numeric fields or long text area fields to other long text area fields. you can specify how you want that custom information converted into custom account. underline. or maximum value of related records. numbers. see Using rich text area fields. these 2 characters count toward the 32. up to 255 characters. a line break and a return character are added to the text. your data may become truncated if the mapped text field is not large enough to hold the entire lead picklist value. these fields display each value separated by a semicolon. or opportunity fields. and Developer editions User Permissions Needed to map lead fields: “Customize application” When you convert a qualified lead.000 character limit. • Remember to map custom lead fields to other custom fields of the same data type. or symbols. When users click on the field. Professional. add a numbered or non-numbered list.000 characters is allowed. if desired. upload or link to an image. users can format the field content and add images and hyperlinks. and outdent. choose a custom account. You can set the length of this field type to a lower limit.com Certified administrator – Study guide ( Winter ‘11) Field Type Picklist (Multiselect) Roll-Up Summary Description allows users to select more than one picklist value from a list you define. To specify the mapping for custom lead fields: 1. Unlimited. or opportunity field into which you want the information inserted when you convert a lead. italicize. There are some exceptions: ë You can map between text and picklist fields. the toolbar allows the user to undo. With the use of a toolbar. this data type is not available for activities or products on opportunities. for example. the maximum size for uploaded images is 1MB. You can set a maximum length of up to 175 characters. If your organization has custom lead fields. a custom account field called “total number of guests” displays the number of guest custom object records in the guests related list for accounts. the records must be directly related to the selected record and on the detail side of a custom master-detail relationship with the object that contains the roll-up summary field.com. indent.
all references to “accounts” will be changed automatically to “companies.com’s standard application terminology will have some implications on your Salesforce CRM administration and your users’ experience in the application. For example. Products. In other words. Section 9-9.com disable this feature): Renaming salesforce. • Remember to map custom lead fields of type Number. If you’re ready to move ahead with this feature. Which standard application terminology can be renamed? Only the following standard tabs and objects can be renamed: Accounts.Salesforce. Contacts. Price Books. support.” Please note that all Administrator Setup pages will continue to use standard Salesforce CRM names even if you change them. Opportunities. Titles and descriptions of all standard email templates will continue to use the standard object names even if you change them. if you rename Accounts to Companies.com Certified administrator – Study guide ( Winter ‘11) ë You can map auto-number fields to fields of type Text. Currency.com wants to make sure you’re aware of this limitation before we activate the feature for your organization. For example. • Any standard lead picklist fields that are blank are mapped to the default picklist values for the account. and Solutions. Leads. Cases. all labels and sentences on these pages will be automatically reconstructed to reflect your new terminology. training & CertifiCation 17 . Salesforce. or Percent to other number. Changing the Label of a Standard Object Here are some considerations involving renaming standard fields and tabs (you can still open a case and have salesforce. including Personal Setup pages. map it to another custom currency field with a length of 3 and 2 decimal places. Titles and descriptions of all standard reports will continue to use the standard object names even if you change them. What impact does renaming standard objects have on the administration of Salesforce CRM? Renaming standard names will create some additional administrative work for Salesforce CRM administrators. will automatically reflect the new terminology you define. currency. Partners. Where will the new tab. and release communications. Note: If you change the data type of any custom field used for lead conversion. Please review the information below in detail. ë Roll-up summary fields are not available for mapping lead fields of converted leads. and field names show up within the application? All Salesforce CRM pages accessible by your end users. that lead field mapping will be deleted. ▪ ▪ ▪ The standard list views on every Salesforce tab will continue to use the standard object names even if you change them. Documents. Contracts. and opportunity. please follow the instructions at the end of this message. training. or percent fields of exactly the same length and decimal places. Text Area. or Picklist. You will need to rename each tab manually. if your lead currency field has a length of 3 and 2 decimal places. object. Note: You cannot rename the Forecasts tab. especially in the areas of help. ë Do not map custom formula fields to other formula fields or any other type of field. Assets. Campaigns. contact.
training & CertifiCation 18 . Section 9-10. opt in to receive administrator-targeted promotional emails from salesforce. Up to 40 characters are allowed in this field. Note: This functionality does not apply to context-specific help links within administrator setup pages or to the Help & Training link on the top right of every page. User who created the user. and other pages where the entire name does not fit. the name of the call center to which this user is assigned. record types. If your organization renames tab and object names. This new page will provide the mapping between Salesforce CRM’s standard names and your renamed terminology. and reports.com uses this field to help you troubleshoot issues related to aPi tokens if issues should occur. This list includes but is not limited to custom fields. indicates whether an aPi token has ever been reset. available only for organizations that use multiple currencies. Short name to identify a user on list pages. Country portion of the user’s address. Company name where the user works. reports. Up to 40 characters are allowed in this field.Salesforce. This limitation should be an important consideration in deciding whether to rename Salesforce CRM’s standard terminology. including creation date and time. Street address for a user. In addition. page layouts. (read only) User’s default currency for quotas. Salesforce. What about Salesforce CRM’s online help and user documentation? Salesforce CRM’s online help and user documentation will be written using our standard tab and object names and will not reflect any new terminology your organization defines for your company deployment. Here’s a description of the fields (in alphabetical order) that make up a user’s personal information in Salesforce CRM. however. if you already have a custom email template titled “Account Health Check.com.com. Field Accessibility Mode Active Address Admin newsletter Alias Allow Forecasting Api Token Call Center City Company Contact Country Created By Currency Default Currency ISO Code Description Checkbox that enables or disables a user interface mode designed for visually impaired users. administrative checkbox that enables or disables user login to the service. forecasts. you can also create your own online help and user documentation. User Fields The available fields vary according to which Salesforce CRM edition you have. your users will first see a new overview page when they click on our online help links.com Certified administrator – Study guide ( Winter ‘11) ▪ Any customizations you previously implemented where you used the standard Salesforce terminology will need to be changed manually. Up to 40 characters are allowed in this field. name of the associated contact if the user is a partner user. this field is not available if your organization has disabled your choice to receive emails from salesforce. Up to 255 characters are allowed in this field. Salesforce CRM will let you point our context-specific help links on each end-user page to your own online help. indicates whether the user is allowed to use customizable forecasting. For example. this must be one of the active currencies for the organization. Shown only in organizations using multiple currencies. User’s default currency setting for new records.” you’ll have to change it to “Company Health Check” to reflect your new terminology. and communication templates. Up to 8 characters are allowed in this field. views. City portion of the user’s address. reports. Some fields are only displayed to administrators when creating or editing users.
indicates the type of user license. their personal locale. ISO8859-1 represents all Latin characters and should be used by english-speaking users. time of day a user generally stops working. for example. first name of a user. dates in the english (United States) locale display as 06/30/2000 and as 30/06/2000 in the english (United Kingdom) locale. Country or geographic region in which user is located. Users can change their division at any time. Up to 40 characters are allowed in this field. for example. all text and online help is displayed in this language. they display using a 24-hour clock (for example. and number fields. Used to define the times that display in the user’s calendar. whereas the Chinese (China) locale displays the name as Johnson Bob. Up to 80 characters are allowed in this field. fax number for a user. overrides the organization setting. to all new accounts and leads created by the user. the Locale setting affects the format of date. and Unlimited edition. this user can also approve approval requests for users. 2:00 PM). When users create records related to an account or other record that already has a division. unless he or she explicitly sets a different division. the new record is assigned to the existing record’s division. but is not supported by some older email software. for all other users. not available in Personal edition or group edition. preventing you from selecting a user who directly or indirectly reports to himself/herself. identifying number for a user. training & CertifiCation 19 . this setting does not restrict the user from viewing or creating records in other divisions. as displayed on the user edit page.Salesforce. Salesforce CrM lets you inactivate users who are referenced in the Manager field. Up to 80 characters are allowed in this field. Note: Unlike other hierarchy fields. EUC-JP. the default currency for all currency amount fields in the user record. the locale is set at the organization level via Setup | Company Profile | Company Information. this field is especially useful for creating hierarchical workflow rules and approval processes without having to create additional hierarchy fields. Bob Johnson in the english (United States) locale displays as Bob Johnson. Depending on the approval process settings. by default. the Locale setting also affects the first and last name order on Name fields for users. available only for organizations that use multiple currencies. 14:00). this field establishes a hierarchical relationship. the primary language for the user. date/time. group that user works for. available at Setup | My Personal Information | Personal Information. the organization’s Display Language applies to all users. and ISO-2022-JP are useful for Japanese users. whereas in the english (United Kingdom) locale.com. Character set and encoding for outbound email sent by a user from within Salesforce. Up to 80 characters are allowed in this field. (read only) Last name of a user. PC Sales group. a user’s individual Language setting overrides the organization’s Default Language. UTF-8 (Unicode) represents all characters for all the world’s languages. Up to 40 characters are allowed in this field. such as Customer Support. the value used to identify a user for federated authentication single sign-on.com Certified administrator – Study guide ( Winter ‘11) Field Default Division Description Division that is applied. enables development mode for creating and editing Visualforce pages. and contacts. for example. available only in organizations that use divisions to segment their data. Delegated Approver Department Development Mode Division Email Email Encoding User lookup field used to select a delegate approver for approval requests. leads. Manager Lookup field used to select the user’s manager. the default division is not used. times in the english (United States) locale display using a 12-hour clock with aM and PM (for example. enterprise. email address of a user. Employee Number End of day Fax Federation ID First Name Information Currency Language Last Login Last Name User License Locale Date of last login. this field is only visible to organizations that have Visualforce enabled. as displayed on the user edit page. in organizations using Professional. Shift_JIS. Company division to which user belongs. for Personal and group edition users. Must be a valid email address in the form: jsmith@acme.
administrative field that defines the user’s login. workspaces. granting the user access to Salesforce CrM’s mobile capabilities. this field defaults to the mobile configuration assigned to the user’s profile. Mobile Mobile User Cellular or mobile phone number.com offline. Primary time zone in which a user works. Up to 80 characters are allowed in this field. allocates one Salesforce CrM mobile license to the user. tags. to receive email. specifies that a user with Salesforce CrM Content subscriptions will receive a oncedaily email summary if activity occurs on his or her subscribed content. to use the campaign import wizards. this field is only visible to organizations that use Salesforce CrM to manage mobile configurations. Up to 20 characters are allowed in this field. which can be changed by an administrator. Users in arizona should select the setting with “america/Phoenix. Mobile Configuration the mobile configuration assigned to the user. if selected. training & CertifiCation 20 .Salesforce.com. and Unlimited editions only. or authors. to prevent users from activating Salesforce CrM on their mobile devices before you’re ready to deploy Salesforce CrM mobile in your organization.com. enterprise. Up to 40 characters are allowed in this field. Zip code or postal code portion of a user’s address. administrative field that defines a user’s permission to perform different functions within the application. and delete campaigns and configure advanced campaign setup. disable the checkbox for all your users. including modification date and time. Used to define the times that display in the user’s calendar. User who last changed the user fields.com Certified administrator – Study guide ( Winter ‘11) Field Marketing User Description Checkbox that indicates whether a user has access to create. to receive real-time email alerts. the number of user records with this checkbox enabled cannot exceed the total number of mobile licenses in the organization. opt in to receive user-targeted promotional emails from salesforce. the user must also select the Receive Salesforce Content Email Alerts checkbox. select this checkbox and do not select the Receive Salesforce Content Daily Digest checkbox. not available in Personal edition or group edition. edit. the Mobile User checkbox is enabled by default for Unlimited edition users. Checkbox that specifies if the user was created via self-registration to a customer portal. amount of disk storage space the user is using.” and users in parts of indiana that do not follow Daylight Savings time should select the setting with “america/indianapolis. tags. roles are selected from a picklist of available roles. or authors. (read only) Combined first and last name of a user. specifies that a user with Salesforce CrM Content subscriptions will receive email notifications if activity occurs on his or her subscribed content. administrative checkbox that indicates whether a user has access to use Salesforce CrM Content. as displayed on the user detail page. administrative field that specifies the position of a user within an organization. if no mobile configuration is specified. Up to 80 characters are allowed in this field. time of day a user generally starts working. administrative checkbox that indicates whether a user has access to use force. such as Western region Support Manager. Phone number of a user. workspaces. available in enterprise and Unlimited editions only. if selected. State or province portion of a user’s address. Listing of custom links for users as set up by your administrator. if selected. this field is not available if your organization has disabled your choice to receive emails from salesforce.” Modified By Name Newsletter Offline User Phone Self-Registered via Customer Portal Profile Receive Salesforce Content Daily Digest Receive Salesforce Content Email Alerts Role Salesforce Content User Send Apex Warning Emails Start of day State/Province Time Zone Title Used Space Custom Links Username Zip/Postal Code Job title of a user. Marketing Users must also have the Marketing User profile (or the “import Leads” permission and the “edit” permission on campaigns in organizations using enterprise and Unlimited editions). Up to 40 characters are allowed in this field. available in Developer. Up to 20 characters are allowed in this field. specifies that the user will receive email notification whenever he or she executes apex Code that surpasses more than 50 percent of allocated governor limits.
Choose Setup | Data Management | Mass Transfer Records. 6.. Professional. fill in the name of new record owner. you can transfer from users or queues. Transferring Records available in: Group. Select the checkbox next to each record you want to transfer. For example. closed opportunities owned by other users aren’t changed. checkbox if you want to transfer open cases that are owned by the existing account owner and associated with the account. 11. Click the link for the type of record to transfer. Before transferring a record. For leads. For leads. • Select the Transfer closed cases checkbox if you want to transfer closed cases that are owned by the existing account owner and associated with the account. you could search accounts in California by specifying “Billing State/Province equals CA.com Certified administrator – Study guide ( Winter ‘11) Section 9-11. • Select the Keep account teams checkbox if you want to maintain the existing account team associated with the account. 10. 5. Optionally. 2. If your organization uses divisions.. 3. In the Transfer to field. 4. checkbox if you want to transfer open opportunities owned by other users that are associated with the account. Enterprise.” 9. • Select the Transfer open cases. check the box in the column header to select all currently displayed items. 7. Optionally. Fill in search conditions that the records you’re transferring must match. you can: • Select the Transfer open opportunities. checkbox to set the division of all transferred records to the new owner’s default division. Transfer of Associated Items When you change record ownership. 8. Deselect this checkbox if you want to remove the existing account team associated with the account.Salesforce. and Developer editions User Permissions Needed to transfer multiple accounts or leads: to transfer multiple leads: “transfer record” “transfer Leads” To transfer multiple records from one user or queue to another: 1. • Select the Transfer closed opportunities checkbox if you want to transfer closed opportunities associated with the account. Note: Mass transfers do not trigger workflow rules. some associated items that are owned by the current record owner are also transferred to the new owner. This option applies only to closed opportunities owned by the account owner... you can transfer to users or queues. make sure the new owner has sharing access and at least “Read” permissions to the record you’re transferring and all associated records. fill in the name of the existing record owner in the Transfer from field.. training & CertifiCation 21 . Unlimited. select the Change division.. When transferring accounts. Choose Find to look for records that match. Click Transfer.
The new owner may need to manually share the transferred accounts and opportunities as necessary to grant access to certain users. To select the fields to include on your Web-to-Lead form. When transferring leads to a queue. notes. open activities. open activities are not transferred. Unlimited.com Certified administrator – Study guide ( Winter ‘11) Record Accounts Associated Items that are Also Transferred Contacts (on business accounts only).” Note: auto-response rules are not available in group edition. all amounts will be captured in your corporate currency. Use the Up and Down arrows to change the order of the fields on your form. attachments. Click Edit to enable or modify the following Web-to-Lead settings: Web-to-Lead Setting Web-to-Lead Enabled Default Lead Creator Default Response Template Description enables Web-to-Lead. 4. 5. Leave this option blank if you don’t wish to send emails when no response rules apply. Unlimited. otherwise. Click Save. this template must be marked as “available for Use. use the Add and Remove arrows to move fields between the Available Fields list and the Selected Fields list. the Campaign Member Status field) if you’re using Web-to-Lead as part of a campaign. all previous access given by manual sharing. this user must have the System administrator profile or the “Modify all Data” and “Send email” permissions. open opportunities owned by the current account owner. training & CertifiCation 22 . and optionally. Tip: Use a custom multiselect picklist to allow potential customers to express interest in several products. the default response template is used when no response rules apply. add the Lead Currency field if you add any currency amount fields. Enterprise. the default response template to use for the email response that is automatically sent to prospects when they submit an online lead. • Be sure to select the Campaign field (and optionally. Section 9-12. and Developer Editions.Salesforce. To create and generate a Web-to-Lead form. 2. Enterprise. Any relevant sharing rules are then applied to the data based on the new owners. closed opportunities and open opportunities owned by other users. the user who will be listed as the creator of online leads and who will appear as the sender of email responses. and Developer editions User Permissions Needed to set up Web-to-Lead: “Customize application” To set up Web-to-Lead: 1. • For organizations using multiple currencies. Leads Access to Transferred Items When transferring accounts and their related data in Professional. or sales teams is removed. click Create Web-to-Lead Form. 3. if you set up response rules to use different email templates based on the information submitted. Click Setup | Customize | Leads | Web-to-Lead. Professional. open activities. sharing rules. Setting Up Web-to-Lead available in: Group.
This URL could be a “thank you” page or your company’s home page. 8. Specify the complete URL to which users should be directed after they submit their information. The source of your Web-to-Lead form is always in your personal language. All leads generated from your Web site are initially marked with the “default status” specified by the Lead Status picklist. Users can select the My Unread Leads list view to quickly locate all their new leads. This permission is granted by default only to the System Administrator profile because of the wide visibility it enables. For Web leads that are generated as part of a campaign. 6. To sign up for the Data Export Service. 9. select the Lead Record Type field if you want users submitting Web-generated leads to select a specific record type.” and are changed to “Read” only when the lead owner views or edits that lead. 7. Default Locale and Currency Locale. select the language for the form labels displayed on your Web-to-Lead form. All universally required fields must have a value before a record can be created via Web-to-Lead. contact salesforce. he or she has view access to all data that is exported and can see all custom objects and fields in the Weekly Export Service page. Click Finished. Note: The format for date and currency fields captured online is taken from your organization’s default settings. all new leads are marked as “Unread. add the line <input type=”hidden” name=”debug” value=”1”> to your code. and Unlimited editions available for an additional cost in: Professional edition User Permissions Needed to export data: “Weekly Data export” Your organization can sign up to receive backup files of your data. if a new lead cannot be generated due to errors in your Web-to-Lead setup. Section 9-13. If your organization uses the translation workbench or has renamed tabs. training & CertifiCation 23 .Salesforce. In addition. Don’t forget to remove it before releasing the Web-to-Lead page to your Web site. Copy the generated HTML code and provide it to your company’s Webmaster so he or she can incorporate it into your Web site. Salesforce CRM runs field validation rules before creating records submitted via Web-to-Lead and only creates records that have valid values. Exporting Backup Data available in: Enterprise. the Default Lead Creator (specified in the Webto-Lead setup) will receive an email containing the additional lead information. You can export all your organization’s data into a set of comma-separated values files. If your organization exceeds its daily Web-to-Lead limit.com. Also. If you want to test the Web-to-Lead form. and click Generate. which is needed to export data. Customer Support is notified of the problem so we can help you correct it. Note: If you give a user the “Weekly Data Export” permission. This line redirects you to a debugging page when you submit the form. the member status of the new leads is set to the Member Status value specified in the form or to the “default” member status if the Member Status field is not included in the form.com Certified administrator – Study guide ( Winter ‘11) • For organizations using record types on leads.
Depending on the encoding selected. as opposed to an automated program. training & CertifiCation 24 . However. Also.” Tip: Any automated processes that process the export files should rely on the column headings in the CSV files. the contact data only includes the fields shared by contacts and person accounts. and time of day for your scheduled export. • If your organization uses person accounts and you’re exporting contacts. To pass the test. text-entry test helps prevent malicious programs from accessing your organization’s data. 2. zips them into one archive. This simple.Salesforce. You have 48 hours to download the zip file from this page. If you’re running the export now. you can include all data in your export file. Select the types of data to include in your export. 7. click Start Export. The Export Now option prepares your files for export immediately. it will be deleted. Salesforce CRM may require users to pass a user verification test to export data from their organization.com Certified administrator – Study guide ( Winter ‘11) If your organization is configured for data export. start and end dates. If you scheduled the export. 5. data from all divisions is included in the export. We recommend that you include all data if you’re not familiar with the terminology used for some of the types of data. Note: For security purposes. 6. Note that the words entered into the text box field must be separated by a space. select the frequency. If desired. Salesforce CRM uses CAPTCHA technology provided by reCaptcha to verify that a person. all account fields are included in the account data. • If your organization uses person accounts and you’re exporting accounts. you can generate backup files manually once every 6 days or schedule them to generate automatically at weekly or monthly intervals. You can follow the link in the email or use the Data Export link to download a zip file of your backup data. 4. 1.. The Schedule Export option lets you schedule the export process for weekly or monthly intervals. 3. rather than the position of the columns. Select the desired encoding for your export file. has correctly entered the text into the overlay. users must type the two words displayed on the overlay into the overlay’s text box field and click the Submit button. CAPTCHA is an acronym that stands for “Completely Automated Public Turing Test To Tell Computers and Humans Apart. This functionality may be useful if you plan to use your export files for importing or other integrations. Select Replace carriage returns with spaces if you want your export files to have spaces instead of carriage returns or line breaks.. If you’re scheduling your export. This option is only available if a week has passed since your last export. Click Setup | Data Management | Data Export and Export Now or Schedule Export. Note the following: • Formula and roll-up summary fields are always excluded from exports. Salesforce CRM creates CSV files of your data. Select Include attachments. after that. you may have to make adjustments to the export file before viewing it. and emails you when the file is ready. if you want your export data to include attachments. click Save. person account records are included in the contact data. • If your organization uses divisions. indicate who should be notified by email when the backup files are ready.
• Click Others. to send an email that includes the refreshed dashboard to additional users.. select a dashboard from the View Dashboard drop-down list. users view the most current data. In email applications that do not support HTML.. If necessary. Professional. Furthermore. giving all users who can view the dashboard access to data they might not be able to see otherwise.Salesforce.. You can leave the dashboard and perform other functions in Salesforce CRM while the data refreshes. Click Refresh and choose Schedule Refresh. the refresh automatically stops. the dashboard data refreshes for anyone else in your organization that has access to that dashboard. and Developer editions User Permissions Needed to refresh dashboard data: “run reports” anD access to view dashboard folders The data in each dashboard is as current as the date and time displayed in the As of. the notification displays text that includes a link to the dashboard in Salesforce CRM. Select a notification setting to send an email when the dashboard refresh finishes: • Click Me to send an email that includes the refreshed dashboard to the email address specified on your Salesforce CRM user record. a Refreshing Dashboard field displays at the top right corner of the dashboard. Section 9-15. Unlimited. training & CertifiCation 25 . The user in the Running User field determines the dashboard’s level of access to data. If your dashboard data does not refresh after 10 minutes. You can only send dashboard refresh notifications to email addresses included on Salesforce user records.. Additional refreshes submitted during a refresh and up to 1 minute after the completion of a refresh are ignored. weekly. Note: Enterprise and Unlimited Edition users can schedule dashboard refreshes. Click Refresh to replenish your dashboard with the most recent data. you can send an email notification to yourself and other users that includes the dashboard in HTML format. click Refresh again. 2. On the Dashboards tab. To schedule a dashboard refresh: 1..com Certified administrator – Study guide ( Winter ‘11) Section 9-14. When you refresh a dashboard. 3. Users can view the dashboard after they log in. Scheduling a Dashboard Refresh available in: Enterprise and Unlimited editions User Permissions Needed to schedule and email a dashboard refresh: to delete the schedule to refresh a dashboard: “Schedule Dashboards” “Modify all Data” You can schedule an existing dashboard to refresh daily. When dashboard data is refreshing. field at the top right corner of the dashboard. from the drop-down button. after a refresh completes. This functionality bypasses all security settings. Refreshing Dashboard Data available in: Group. Enterprise. or monthly so that you can work in Salesforce CRM without having to wait for the most recent data to refresh..
• In the Preferred Start Time drop-down list. and you schedule a dashboard to refresh every day at 2:00 PM. if the Time Zone field on your user record is set to Pacific Standard Time. Click Refresh and choose Schedule Refresh. For example. 5. For example. the dashboard will only refresh on months that have that specific day. To delete a scheduled dashboard refresh: 1. select the frequency at which the dashboard refreshes. Schedule the dashboard refresh: • In the Frequency field. To view the All Scheduled Jobs page. The scheduled refresh is permanently deleted and not sent to the Recycle Bin. When you click the Daily. then the dashboard will only refresh on months that have 31 days. 3.. if you select 2:00 PM as your preferred start time. choose “last” from the On day of every month drop-down list. 2.com Certified administrator – Study guide ( Winter ‘11) 4. Unlimited Edition users can schedule up to two dashboard refreshes per hour per day. Enterprise Edition users can schedule up to one dashboard refresh per hour per day. Dashboards refresh in the time zone of the user who schedules the refresh. The dashboard refresh runs within an hour of the time you select in the Preferred Start Time drop-down list. Tip: Optionally. Click Delete.Salesforce.. Weekly. or Monthly fields. click the Find available options. Click Del to permanently delete all instances of the scheduled dashboard refresh. users with the “Schedule Dashboards” and “View Setup and Configuration” permissions can view all the dashboards scheduled to refresh for your organization on the All Scheduled Jobs page.. For example. If you want a dashboard to refresh on the last day of every month. link to choose a preferred start time for the dashboard refresh. then the dashboard will refresh every day at 2:00 PM Pacific Standard Time. Tips on Scheduling a Dashboard Refresh Consider the following when scheduling a dashboard refresh: Your organization is limited to no more than 200 scheduled dashboard refreshes. • Your preferred start time may not be available if other users have already selected that time to refresh a dashboard. more options display that allow you to refine the frequency criteria. the dashboard ▪ ▪ training & CertifiCation 26 . • In the Start and End fields. from the drop-down button. If you schedule a dashboard to refresh on a specific day of every month. Select the dashboard that has a scheduled refresh you want to delete from the View Dashboard drop-down list on the Dashboards tab. specify the dates during which you wish to schedule dashboard refreshes. click Setup | Monitoring | Scheduled Jobs.. if you schedule a dashboard to refresh on the 31st day of every month. Click Save to schedule the dashboard refresh. You can perform the following actions on the All Scheduled Jobs page next to a specific dashboard refresh: ▪ ▪ ▪ ▪ Click Edit to update the notification and frequency settings of all instances of the scheduled dashboard refresh.
and opportunities Profiles administrator. and delete contracts apply an approved status to a contract Convert leads into accounts.Salesforce. Create. Users must log in to Salesforce CRM to view S-control data displayed in real time. Other users cannot access dashboards in your personal folders. edit. Solution Manager. Contract Manager administrator. run. General Permissions The following table shows the general permissions associated with each standard profile. edit. Contract Manager administrator. Users can click any dashboard component in a dashboard refresh notification to view the report the dashboard component represents. users can click the name of the dashboard to log in to Salesforce CRM and view the dashboard directly. Standard User. save. General User Permissions Permission Name Activate Contracts Approve Contracts Convert Leads Functions Controlled Change contract status to activate. Note that users must log in to Salesforce CRM to view the report the dashboard component represents.com Certified administrator – Study guide ( Winter ‘11) ▪ may refresh any time between 2:00 PM and 2:59 PM. Tips on Dashboard Refresh Notifications Consider the following when scheduling dashboard refresh notifications: ▪ ▪ ▪ ▪ Dashboard refresh notifications may not display properly in Microsoft Outlook 2007. View dashboards based on reports Create AppExchange Packages Create Workspaces Delete Activated Contracts Download AppExchange Packages Create appexchange packages Create Salesforce CrM Content workspaces Delete contracts regardless of status. depending on how many other dashboards are scheduled to refresh at that time. contacts. Marketing User. To view the report that a table or metric dashboard component represents. Contract Manager administrator. and edit contracts install or uninstall appexchange packages from the appexchange training & CertifiCation 27 . In HTML-formatted dashboard refresh notifications. the dashboard must be in a public folder with access granted to others. Contract Manager administrator administrator administrator administrator Create and Customize Reports View the reports tab. and delete reports. Solution Manager. activate. To send a dashboard refresh notification to other users. they view the notifications when the email clients are not connected to the Intern ▪ ▪ Section 9-16. create. users must click the name of the first column on the table or the metric label. Marketing User. read only. After users receive dashboard refresh notifications in their email clients. Standard User. Dashboard components that include S-controls may not display in dashboard refresh notifications. create. Dashboards will not refresh as scheduled if the user in the Running User field does not have access to the folder in which the dashboard is stored.
Solution Manager administrator Edit Forecasts Create. this permission is not available for customizable forecasts. Perform actions on multiple cases in a list view. edit the Support Settings. Contract Manager administrator. Marketing User administrator. Marketing User. this permission is only available for customizable forecasts. Solution Manager. and delete workspace permissions in Salesforce CrM Content Create. edit. and delete events Profiles administrator. Marketing User. and delete tasks Export Reports Use the Export Details to Excel and Printable View links to export reports to excel Import Leads Import Personal Contacts import leads and update campaign history using import wizards import personal accounts and contacts Import Solutions Mange Analytic Snapshots import solutions for the organization Set up and schedule analytic snapshots to run (also requires the “Schedule Dashboards. Marketing User. Contract Manager administrator. Solution Manager. Solution Manager. Standard User. When you convert to customizable forecasts. Standard User. Standard User. Standard User. Set up email-to-Case.” and “View Setup and Configuration” permissions) Set support business hours. Contract Manager administrator. edit. Marketing User.com Certified administrator – Study guide ( Winter ‘11) Permission Name Edit Events Functions Controlled Create. Contract Manager administrator. Marketing User. Solution Manager. edit. Contract Manager administrator. Solution Manager. edit. Standard User. edit. and delete solutions that are accessible to the public on your self-service portal or Web site. Edit Self-Service Users enable and disable contacts for self-service and Salesforce CrM customer portal access Edit Tasks Create. edit. Solution Manager training & CertifiCation 28 . and delete content types in Salesforce CrM Content Change Status of multiple leads in a list view Create. Marketing User. Solution Manager. Contract Manager administrator. Standard User. Solution Manager. Marketing User.”“run reports. Edit Opportunity Product Sales Prices enable users to change the sales price on products Edit Personal Quota Change your individual quota. custom profiles that have the “edit forecasts” permission will get the “edit Personal Quota” and “override forecasts” permissions. and delete forecasts. Contract Manager administrator. edit. Contract Manager administrator. Solution Manager. Categorize solutions Manage Cases administrator Manage Content Permissions Manage Content Properties Manage Content Types Manage Leads Manage Published Solutions administrator administrator administrator administrator administrator. Marketing User. Standard User. Standard User. and delete custom fields in Salesforce CrM Content Create. such as mass transfer of cases Create.Salesforce.
instead of the Salesforce user database Transfer Leads Upload AppExchange Packages Uses Single Sign-On administrator administrator none training & CertifiCation 29 . Contract Manager administrator. Standard Platform one app User administrator. Solution Manager. Solution Manager. Standard User. read only. Contract Manager none Mass Email Send bulk emails to contacts and leads. Standard User. Solution Manager. Contract Manager administrator. the “Show Customer Sidebar on all Pages” permission is not available. Standard User. Standard User. Mass transfer leads via the Mass transfer feature. Marketing User. Marketing User. Marketing User. Solution Manager. Marketing User. Change ownership of multiple leads in a list view Upload appexchange packages to the appexchange. View dashboards based on reports Send Email Send email to a single contact or lead. read only. Solution Manager. run reports. Contract Manager administrator. Standard User. Standard User. Standard User. if the Show Custom Sidebar Components on All Pages user interface setting is selected. this permission is only available for customizable forecasts.com Certified administrator – Study guide ( Winter ‘11) Permission Name Manage Self-Service Portal Functions Controlled Set up and maintain Self-Service settings (also requires the “Customize application” permission to modify Self-Service page layouts and delete your organization’s Self-Closed Case Status value). Solution Manager. Send Stay-in-touch update emails Send Stay-in-Touch Requests Send Stay-in-touch email requests Show Custom Sidebar On All Pages if you have custom home page layouts that include components in the sidebar.Salesforce. Contract Manager administrator. Create test drives Username and password authentication is delegated to a corporate database such as active Directory or LDaP. Standard Platform User. add and remove users from territories. Solution Manager. Create and edit account assignment rules. Marketing User. Contract Manager. Configure organization-wide territory management settings allow users to edit two or more records simultaneously from a list with inline editing Profiles administrator Manage Territories administrator Mass Edit from Lists administrator. Products show in Offline Specify if products and price books are available in force. Marketing User. Send mass Stay-in-touch update emails Override Forecasts override your own forecast as well as forecasts for users that report directly to you in the role hierarchy.com offline Run Reports View the reports tab. Marketing User. run Self-Service reports Create and edit territories. displays your custom sidebar on all pages in Salesforce CrM. Manually assign accounts to territories. Contract Manager administrator.
and Developer editions User Permissions Needed to create or update custom report types: “Manage Custom report types” You define custom report types by objects. The column lists fields searched in both the Sidebar Search and Advanced Search. That user will not be able to view the Contacts tab when selecting the custom app that contains it. training & CertifiCation 30 . When you convert to customizable forecasts. Defining Custom Report Types available in: Professional. edit.Salesforce. users can create custom reports from it. custom profiles that have the “View all Data” permission will get the “View all forecasts” permission. users with that profile will not see that type of data anywhere. For example. You can search for information within any of the fields listed below. and fields. this permission is only available for customizable forecasts. Profiles administrator Standard Object Permissions For each type of data. you can specify the following user permissions: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Read – Users can only view records of this type Create – Users can read and create records Edit – Users can read and update records Delete – Users can read. Enterprise. a user who does not have the “Read” permission on contacts will still be able to create custom apps that include the Contacts tab.com Certified administrator – Study guide ( Winter ‘11) Permission Name View All Forecasts Functions Controlled View any user’s forecast regardless of the forecast role hierarchy. and delete records Note: If you remove the “Read” permission from a profile. Once you have defined a custom report type. Report Fields Fields Searched in Both Sidebar Search & Advanced Search Report Name Description Section 9-18. including: Tab will not be visible Fields of that type will not be visible on other tabs Related lists of that type will not be visible on other tabs Search results will not return records of that type Report data for records of that type will not be available Merge fields of that type will not be available Custom links of that type will not be visible The only exception is within the setup area. Search Fields The types of records you can search vary according to which edition you have. object relationships. Unlimited. Section 9-17.
Click New Custom Report Type. 7. select the primary object from which you want to build your custom report type. choose the object relationships a report can display when run from a custom report type. you cannot change the primary object associated with it. Making the status “In Development” hides the custom report type and any reports created from it from all users except those with the “Manage Custom Report Types” permission. • Choose “Deployed” as the Deployment Status when you want to allow users to create and run reports from the custom report type. Tips on Defining Custom Report Types Consider the following when defining custom report types: ▪ If the primary object on a custom report type is a custom object. 6. you must define a new custom report type. and the custom object is deleted. Click Next. 3. In addition. Click Setup | Create | Report Types. Categories are the options in the Select the type of data you wish to report on drop-down list on the first step of the report wizard. If you want to change the primary object. training & CertifiCation 31 . • All objects display in the Primary Object drop-down list. including those you do not have permission to view. For example. if you select accounts as the primary object for your custom report type. 5. custom report types associated with custom objects in the Deleted Custom Objects list count against the maximum number of custom report types you can create. then users can view their report results by All Accounts or My Accounts from the View drop-down list on the Select Criteria page of the report wizard or on the Report Options of the report. Enter a description for your custom report type. • The primary object you choose determines the views available to users creating or running reports from your custom report type. leads are available in the Primary Object drop-down list so that you can build lead report types for other users. From the Primary Object drop-down list. Select a development status: • Choose “In Development” as the Deployment Status when first creating your custom report type to hide it from users while you’re designing and testing it. even if you don’t have permission to view leads. Next. then the custom report type and any reports created from it will automatically be deleted.Salesforce. Enter a name for your custom report type in the Report Type Name field. Select a category in which to store the custom report type on the Select the Report Type page of the report wizard. 2. 4. • After you save a custom report type. Making the status “In Development” also prevents all users except those with the “Manage Custom Report Types” permission from creating and running reports from the report type.com Certified administrator – Study guide ( Winter ‘11) To define custom report types: 1. For example. The name must be unique so that it can be distinguished from other custom report types in your organization.
considering naming that report Accounts with or without Contacts.” Section 9-19. lead. 3. or person account. we recommend that you clarify how the object relationships affect report results. if you’re defining a custom report type from which users can run reports that include accounts that may or may not have contacts. 2. click Edit next to the campaign name. Accounts will display if they have no contacts. and Developer editions available for an additional cost in: Professional edition User Permissions Needed to update contact campaign history: “read” on campaigns anD “read” on contacts to update lead campaign history: “read” on campaigns anD “read” on leads to update person account campaign history: “read” on campaigns anD “read” on accounts and contacts For campaigns that elicit responses one-by-one. and click Next. Change the Status of the individual. when entering a description for your custom report type. To update the member status for a contact. we recommend including with or with or without between object names so users can easily understand what data will display in reports run from your custom report type.Salesforce. 7. you can manually link a contact. lead. For example. For example. such as via a phone call to a sales rep. Updating Campaign History available in: Enterprise. or person account with a campaign: 1. To associate a contact. 4. or person account to a campaign and update that individual’s campaign status. ▪ ▪ After deploying a custom report type. 6. consider describing that report as This allows you to report on accounts and their contacts.com Certified administrator – Study guide ( Winter ‘11) ▪ When entering a name for your custom report type. Select the Status of the individual for the campaign. View the detail page of the individual you want to link to the campaign. Select the campaign. or person account on an existing campaign: 5. Furthermore. lead. In the Campaign History related list. click Add Campaign. Unlimited. if you’re defining a custom report type from which users can run reports that include accounts that may or may not have contacts. and click Save. change the Deployment Status back to “In Development” if you want to make further enhancements. In the Campaign History related list. Any user can do this via the Campaign History related list on a contact. training & CertifiCation 32 . lead. View the detail page of the individual associated with the campaign. A custom report type’s Deployment Status will automatically change from “Deployed” to “In Development” if its primary object is a custom object whose Deployment Status changes from “Deployed” to “In Development. and click Save.
In addition. The list does not retain the previous status for any campaign nor does it include any campaign that you don’t have access to view via sharing settings. Edit Members – Search to view.Salesforce. or delete existing campaign members. editing. lead. Marketing Users can import leads and use the campaign import wizards if they also have the Marketing User profile (or the “Import Leads” permission and “Edit” on campaigns). Campaign FAQ available in: Enterprise. or run campaign reports. only designated Marketing Users with the appropriate user permissions can create. update. Can I use mass email for my email campaigns? Mass email is designed for small-scale sales and support mailings. Adding Contacts to Campaigns Contact Source a report of existing contacts a CSV file of existing contacts a list view of existing contacts an individual contact detail page Recommended Campaign Member Tool Maximum Number of Records adding Campaign Members from reports Campaign Update Wizard adding Contacts or Leads from a List View to a Campaign adding. An administrator must select the Marketing User checkbox on a user’s personal information to designate that user as a Marketing User. The following tables describe additional methods to add campaign members.000 per import file 250 per list page 1 Adding Leads to Campaigns Lead Source a report of existing leads a CSV file of new leads a list view of existing leads an individual lead detail page Recommended Campaign Member Tool Maximum Number of Records adding Campaign Members from reports Lead import Wizard adding Contacts or Leads from a List View to a Campaign adding. We recommend that you use a third-party email-execution vendor to send emails for marketing campaigns. editing. However.csv). then selecting one of the following options: ▪ ▪ ▪ ▪ Add Members – Search to add campaign members from a search. Add Members – Import File to add campaign members by importing leads from a comma-delimited text file (. or Cloning individual Campaign Members 50. or Cloning individual Campaign Members 50. and Developer editions available for an additional cost in: Professional edition Who has access to campaigns? Depending on your sharing settings. Update & Add Members – Import File to edit campaign member status using an import file. Unlimited. and delete campaigns and configure advanced campaign setup.000 per import file 250 per list page 1 training & CertifiCation 33 . not for marketing purposes.com Certified administrator – Study guide ( Winter ‘11) Note: The Campaign History related list shows the associated campaigns for a contact. Both contacts and leads can be associated with your campaigns as campaign members. How can I track which opportunities resulted from campaigns? Your company’s campaigns typically will target existing customers (contacts) and/or prospective customers (leads). edit. users in your organization can view campaigns. You can easily add members from a campaign member detail page by clicking the Manage Members drop-down button in the campaign detail section or in the Campaign Members related list.000 per report 50. view the advanced campaign setup.000 per report 50. or person account plus the individual’s current status on the campaign.
Calculating Campaign Statistics – The campaign detail includes campaign statistic fields. The Member Status values are the possible responses that a member can have to the campaign such as “Sent. contacts. Click more at the bottom of the page or View More below a related list to display more items. You can click individual items to display additional detail. click Edit. the Campaign Hierarchy related list contains aggregate statistics for a parent campaign and all the campaigns below it in the campaign hierarchy.Salesforce. In the lookup dialog. which are updated automatically and include values from all associated records regardless of whether you have read access to those records. campaign hierarchies. mouse over any lookup field on the detail page to view key information about a record before clicking into that record’s detail page. Advanced Setup – Click Advanced Setup to customize the Member Status values for a campaign. contact. you can edit fields directly on the detail page. training & CertifiCation 34 . and Developer editions available for an additional cost in: Professional edition User Permissions Needed to view campaign lists: to change campaigns: “read” on campaigns “edit” on campaigns anD Marketing User checked in your user information Displaying Campaigns – Once you’ve located a campaign on the campaigns home or list pages. including activities. Leads. click Add Tags or Edit Tags in the Tags area directly under the colored title bar to tag the current record. When you’ve finished. Creating Campaign Hierarchies – When creating or editing a campaign. Note: If enabled by your administrator. you can search for an existing campaign or create a new parent campaign. related list hover links display at the top of each detail page. Use your browser’s Print function to print the display. and then change the fields you want to update. click the campaign name to display detailed information. You can also click Save & New to save the current campaign and create another. Unlimited. Note: If your organization has enabled inline editing. you can use the Parent Campaign lookup field to assign a parent to your campaign. Printing Campaigns – To view a printable display of all information for the campaign. You can also click a related list hover link to jump down to the content of the related list without having to scroll down the page.” or “Attended. click one of the tag names to view a list of all records with that tag. If you have campaign hierarchies enabled. Displaying and Editing Campaigns available in: Enterprise. or Person Account to Campaigns – Click Manage Members on the campaign detail page to associate leads.” “Responded. Tip: If your organization has enabled hover details. Linking Contacts. and the opportunities that resulted from the campaign. The related lists you see are determined by your personal customization and by any customization your administrator has made to page layouts or your permissions to view related data. attachments. Mouse over a related list hover link to display the corresponding related list and its number of records in an interactive overlay that lets you quickly view and manage the related list items. Editing Campaigns – To update a campaign. or person accounts with a campaign or to update the status of existing campaign members. click Printable View on the campaign detail page. If the record has already been tagged. or person account. You can also select a campaign name from the Campaign History related list of an associated lead.” Campaign Related Lists – The lower portion of the display provides information related to the campaign. click Save. Tagging Campaigns – If tags have been enabled.com Certified administrator – Study guide ( Winter ‘11) Section 9-20.
Salesforce. or click Delete on the case detail page. task. and attachments are also deleted. Deleting Cases available in: Group. including: ▪ ▪ ▪ When a case is automatically assigned using assignment rules When a case is escalated When a case is created online via Web-to-Case To change the Automated Case User. groups. Customers can also browse published solutions by category in public solutions. If you undelete the case. or attachment from a case and then delete the case. any related items are also restored. 4. and Developer editions User Permissions Needed to delete cases: “Delete” on cases To delete a case. case comments. and solutions are not deleted with the case. Click Edit to change any of the listed support settings. training & CertifiCation 35 . click Del next to the case on the cases list page. and the Customer Portal. This user will be listed on the case history for all actions that are system defined. click Back to list at the top of the campaign detail page. and Developer editions User Permissions Needed to categorize solutions: “edit” on solutions Use solution categories to group similar solutions together. Note: If you delete an event. Choose the new Automated Case User by typing his/her full name in the field or by using the lookup icon. Professional.com Certified administrator – Study guide ( Winter ‘11) To return to the last list page you viewed. The deleted case is moved to the Recycle Bin. Section 9-21. you can browse for and find solutions by category from the Solutions tab or when solving a case. Section 9-22. Categorizing Solutions available in: Professional. Enterprise. When you delete a case. 2. Unlimited. 3. the Self-Service portal. the event. use the arrow icons next to the section headings to expand or collapse each section on the detail page. Click on Setup | App Setup | Customize | Cases | Support Settings. click Sharing. Sharing – To share a campaign with other users. or attachment cannot be restored via undelete. All automated case actions will now have this new Automated Case User listed on the Case History. accounts. Section 9-23. follow these directions: 1. or roles. What is the Automated Case User used for? The Automated Case User is the user who will be listed in the Case History for all automated case actions in Salesforce. The Del link and Delete button do not display for users who do not have the “Delete” permission on cases. Click Save. Once your solutions are categorized. Each solution can belong to more than one category. Unlimited. Enterprise. all related events and tasks. case comment. Associated contacts. If your organization has enabled collapsible page sections. task. case comment.
solution category information is not available in list views. 4. Click a tab style to select the color scheme and icon for the custom tab. and Developer editions User Permissions Needed to create and edit custom tabs: “Customize application” To define a new tab to display the data stored in your custom object records: 1. If necessary. 2. Repeat until you have added all applicable categories. Mouse over the style name to view the tabs that use the style. can categorize solutions prior to enabling solution categories for the entire organization. The categories on a translated solution are synchronized with the categories on the master solution. Click Save. and Developer editions apex Page tabs available in: Group. Professional. 3. In the solution category hierarchy. If you haven’t already created the custom object.Salesforce. a number enclosed in brackets  appears next to the tab style name. click Create a new custom object now and follow the instructions in Defining Custom Objects. View the solution you want to categorize. If multilingual solutions is enabled for your organization. For more information on how to enable category browsing. However. click Select to add a category to the solution. Click Hide styles which are used on other tabs to filter this list. Professional. Unlimited. and users with the “Manage Categories” permission. see Customizing Solution Settings. Section 9-24. If you put solutions into only the most relevant categories. training & CertifiCation 36 . 1. all users with the appropriate permissions can categorize solutions. Click New in the Custom Object Tabs related list. To later remove a category from a solution. We recommend that you limit the number of categories to which a solution belongs. If a tab style is already in use. Click Select Categories in the Solution Categories related list. Note: You can create a custom report on solution categories. translated solutions inherit solution categories from their master solutions. Once solution category browsing is enabled. Unlimited. 2. you have to modify the categories of its master solution. click Del in the Solution Categories related list on the solution detail page. click Deselect to remove a category from the solution. Creating Custom Object Tabs Custom object tabs and Web tabs available in: Group. 5. Enterprise. 4. Click the Tab Style lookup icon to display the Tab Style Selector. Click Setup | Create | Tabs. they will be easier for users and customers to find. Enterprise. The label of the new tab is the same as the plural version of the custom object label. This related list is not visible unless your administrator has defined and enabled categories. 3. Select the custom object to display in the custom tab. To modify a translated solution’s categories.com Certified administrator – Study guide ( Winter ‘11) Administrators. as described in Defining Custom Objects.
Optionally. If the document used for the icon is later deleted. Choose the user profiles for which the new custom tab will be available: • Select Apply one tab visibility to all profiles and choose Default On. Creating Events available in: All editions User Permissions Needed to create events: “edit events” 1. • Select a file and click OK. 6. 7. tab visibility is automatically set to Default On. if the custom object displayed in the custom tab is named Expenses. Salesforce CRM replaces it with a default multicolor block icon. or Tab Hidden from the drop-down list. an Expense option appears in this list. Section 9-25. • Specify the custom apps that should include the new tab. To further customize the tab: ▪ ▪ Define the page layout for records displayed in the tab.Salesforce. and Developer Edition organizations. Begin creating an event by doing one of the following: training & CertifiCation 37 . The New Custom Tab wizard reappears. • Click Insert an Image. an option is added to the Create New drop-down list in the sidebar so users with the “Create” permission can quickly create a new record. or Tab Hidden in Tab Visibility to determine whether the custom tab is visible to users with that profile. Note: This dialog only lists files in document folders that are less than 20KB and have the Externally Available checkbox selected in the document property settings. and click Next. and select the image you want to use. choose a custom link to use as the introductory splash page when users initially click the tab. click Search in Documents. 9. Default Off. select Apply a different tab visibility for each profile and choose Default On. • Alternatively. If you choose Default On or Default Off. Enter a description of the tab. For Professional Edition organizations. and click Go! to find a document file name that includes your search term. select the document folder. 8. • Alternatively.com Certified administrator – Study guide ( Winter ‘11) Optionally. Default Off. The page layout controls which fields are visible and editable when users are entering data in the custom tab. choose Default On. • Check Append tab to users’ existing personal customizations to add the new tab to your users’ customized display settings if they have customized their personal display. and click Next. Unlimited. For example. • Click Save. click Create your own style on the Tab Style Selector dialog if you want to create a custom tab style and your organization has access to the Documents tab. To create your own tab style: • Click the Color lookup icon to display the color selection dialog and click a color to select it. Specify which fields display to users in the key lists section of the custom object tab home page. if desired. enter a search term. or Tab Hidden from the drop-down list for each profile. Specify Tab Visibility. Default Off. For Enterprise.
Note that the Check Spelling button must be enabled by your administrator. click New Event. Note: Depending on the type of series you’re creating.m. 1. set a reminder on the event by selecting Reminder and choosing how long before the event you want to be reminded. Alternatively.com Certified administrator – Study guide ( Winter ‘11) • From the Calendar section of the Home tab. click the Add Event Icon ( ) next to a date to create an event on that date. Enter the details of the event such as subject. contacts. • On the day view of the calendar. such as Japanese.Salesforce. • On a multiuser calendar. Creating Recurring Events available in: All editions User Permissions Needed to create recurring events: “edit events” A recurring event is an event that repeats in a series. • On the week view or the month view of the calendar. • From the Open Activities related list of an associated record. click Save & New Task to save the event and create a new task or Save & New Event to save and create an additional event. Click Save. Select the frequency of recurrence. leads. Optionally. Note: Each occurrence in a series of recurring events can’t last longer than 24 hours. click Add Invitees to make the event a group event to which users. you can extend the length of individual occurrences beyond 24 hours if multiday events are enabled. 4. start date and time. Optionally. Optionally. such as a weekly staff meeting that occurs every Monday at 11:00 a. or resources are invited. select Create recurring series of events to specify how often the event repeats. click on a time to create an event for that time. and end date and time. Note: If multiday events are enabled for your organization. This topic describes how to complete the Recurrence section on the New Event page. click Check Spelling to spell-check the contents of the Description field. 2. 2. 5. Spell checker does not support double-byte languages. you can extend the length of individual occurrences beyond 24 hours if multiday events are enabled. Optionally. Once you’ve created the recurring event series. Select the Create recurring series of events checkbox. 3. you can create events that last up to 14 days. the maximum number of occurrences is as follows: • Daily: 100 • Weekly: 53 • Monthly: 60 • Yearly: 10 training & CertifiCation 38 . select the users to invite and click New Event. click New Event. Note: Each occurrence in a series of recurring events can’t last longer than 24 hours. Once you’ve created the recurring event series.
or free time. out of office. this field is for online meetings only and is not available for trial meetings. You can enter the name of the person or use the lookup icon to select the name. case. Set the start date and end date. the number identifying the meeting. Contact or lead associated with the event. the phone number of the contact or lead associated with the event. otherwise. this field appears only if multiday events are disabled. lead. and Developer editions. enter a user’s name or select a user with the lookup icon. Division to which the activity belongs. Private events cannot be associated with opportunities. users with sharing access to the record can click it to view more details. this field is for online meetings only. this field only displays if you have the “read” permission for that type of record. available only in organizations that use divisions to segment their data. opportunity. this field only displays if you have the “read” permission for that type of record. the activity belongs to the global division. this field is automatically filled in with the value from the corresponding contact or lead record. assigned owner of the event. this field cannot be set for group events or when adding or modifying an event in another user’s calendar. or custom object. this field is not available in Personal edition. Unlimited. Checkbox that specifies whether the event lasts all day. However. including creation date and time. Picklist that determines how this event appears when another user views your calendar: busy. contracts. if any. Link used to attend an online meeting. this option is not available when you associate the event with a lead instead of a contact.com Certified administrator – Study guide ( Winter ‘11) 3. You can enter a date. or contacts. name of the field that determines what picklist values are available for the record.Salesforce. Planned end date and time of the event. Webex meeting type. (read only) Location of the event. optional field that allows users invited to a group event to enter a note when they accept or decline the event. or custom object. users with the “View all Data” or “Modify all Data” permission can see private event details in reports and searches or when viewing other users’ calendars. indicates whether users other than the event owner can see the event details when viewing the event owner’s calendar. accounts. this field is for online meetings only. campaigns. including modification date and time. or choose a date from the calendar that displays when you put your cursor in the field. the length of a timed event in hours and minutes. enter the password that meeting attendees should use to log in to the online meeting. to assign the event to another user. amounts display in the activity currency and are also converted to the user’s personal currency. text note describing the event. additionally. this field appears only if multiday events are enabled. You can enter a date or choose a date from the calendar that displays when you put your cursor in the field. this field can hold up to 32KB of data. (read only) Planned date of the event. Event Fields Field Activity Currency All Day Event Assigned To Attendee URL Contact or Lead Created By Date Description the default currency for all currency amount fields in the activity. users with sharing access to the record can click it to view more details. cases. exported data files will always contain private events. you can add the current time by clicking the time link next to the field. this field is not available in Personal edition. this field appears only if multiday events are disabled. available only for organizations that use multiple currencies. By default. the email address of the contact or lead associated with the event. leads. this value is automatically inherited from the related account. the event is assigned to the creator. the record that the event is associated with. User who created the event. this field is for online meetings only. this field is automatically filled in with the value from the corresponding contact or lead record. available in enterprise. Description Division Duration Email End Event Record Type Last Modified By Location Meeting Number Meeting Password Meeting Type Phone Private Related To Response Show Time As training & CertifiCation 39 . User who last changed the event. such as an account.
see “Creating Group Tasks.com Certified administrator – Study guide ( Winter ‘11) Field Start Description Planned start date and time of event. click Save & New Task to save the task and begin creating another new task. such as email or Meeting. each picklist value can have up to 40 characters. 2. this field appears only if multiday events are enabled. Click Save. You can enter a date or choose a date from the calendar that displays when you put your cursor in the field. you can add the current time by clicking the time link next to the field. Section 9-26. such as “Meeting. training & CertifiCation 40 .Salesforce. • Click New Task from the Open Activities related list of an associated record. or click Save & New Event to save the task and begin creating an event. Checkbox that specifies whether the completed event is visible in the Self-Service Portal. but cannot see any other information about the nature of events in the user’s calendar. time of a planned event.. type of the event. such as making phone calls or sending mail.. Choose a Webex teleconferencing service. follow these steps: 1. drop-down menu in the sidebar. 3. To create a new task. • Click Task from the Create New. You can add the current time by clicking the time link next to the field. this field appears only if multiday events are disabled. enter any dial-in instructions or details. Alternatively. Organization-Wide Default Sharing Rule for Calendar Access System administrators have four options to choose from for the organization-wide default sharing rule for calendar access: 1. • Use the Send Notification Email checkbox to specify whether or not to send a notification email to the task’s assignee when you save the task. To get started: • Click New from the My Tasks section of the Home tab. this field is available for Webex customers only. entry describing subject of activity. Hide Details – Others can see whether the user is available at given times. click Check Spelling to spell-check the contents of the Comments field. Note that the Check Spelling button must be enabled by your administrator. additionally.” • Optionally. Spell checker does not support double-byte languages such as Japanese. To save the current state of the checkbox as your personal default. this field is for online meetings only. Enter the details of the task: • Tip: To assign independent copies of a new task to multiple users. Subject Teleconference Details Teleconference Type Time Type Visible in Self-Service Creating Tasks available in: All editions User Permissions Needed to create tasks: “edit tasks” Tasks allow you to track the specific actions you plan to perform or have performed.” You can enter a subject or select from a list of previously defined subjects. select Make this the default setting.
leads with a specific Lead Source. There may be additional options: • Lead and case list views can be restricted by queue. documents. • Price book list views can be restricted by price book. navigate. training & CertifiCation 41 . select All. You can create new list views to see a specific set of records such as contacts. For example. • If your organization has territory management. You can also create views of contacts. to specify the set of records to search. users can insert events in other users’ calendars. or delete public list views: “read” on the type of record included in the list “Manage Public List Views” Note: If your administrator has enabled enhanced lists. To create a new view. or campaigns. Select the appropriate drop-down value for “Default Calendar Access. click Create New View at the top of any list page or in the Views section of any tab home page.com Certified administrator – Study guide ( Winter ‘11) 2. 2. To edit or delete any view you created.. Note: By default. manage. Specify Filter Criteria Filter by Owner These options vary.” Section 9-27.Salesforce. and edit list data. In general. Hide Details and Add Events – In addition to the sharing levels set by Hide Details. or cases to use for mass email recipient lists. you can use additional tools to customize. My Territories means records associated with territories to which you belong.. My Territory Teams means records associated with either territories to which you belong or territories below you in the territory hierarchy. Enter View Name.. leads. • Activity list views have several options. or My. depending on the kind of record. users can insert events in other users’ calendars. Enter the name to appear in the View drop-down list. Administrators and users with the “Manage Public List Views” permission can also edit or delete public views and some of the standard Salesforce CRM views.. 3. users. Click Setup | Administration | Security Controls | Sharing Rules | Edit.” To change this setting: 1. Show Details and Add Events – In addition to the sharing levels set by Show Details. Fill in the following: 1. this setting is set to “Hide Details and Add Events. Creating Custom List Views available in: All editions User Permissions Needed to create custom list views: to create. create a list view of accounts in your state. account and opportunity list views can be restricted by My Territories or My Territory Teams. 4. or opportunities above a particular Amount. edit. click Edit next to the View drop-down list. 2. Show Details – Users can see detailed information about events in other users’ calendars.
specify conditions that the selected items must match. select Visible to certain groups of users. This option is disabled if you aren’t searching all records. You can also use special date values in your filter criteria. such as Lead Source equals Web. choose the type of group or role from the drop-down list. role. Note: List views are visible to your customers in the Salesforce CRM customer portal if the Visible to all users radio button is selected for views on objects assigned to customer portal users’ profiles. Filter by Division If your organization uses divisions to segment data and you have the “Affected by Divisions” permission. To share the list view. or role including all users below that role to see the custom view. This option is not available in Personal Edition. 3. Filter by Additional Fields Optionally. To add or remove fields. When you select a long text area field. and Developer Edition users can specify a public group. Use the arrows to arrange the fields in the proper sequence. and then share it with the All Internal Users group or a selected set of internal groups and roles. and click Add. Enterprise.to show records in your current working division. You can choose up to 15 different fields to display in your view. Unlimited. specify whether everyone or just you can see the custom view. Select --Current-. To see a list view. 4. To create list views that only your Salesforce CRM users can see. users must also have the appropriate “Read” permission on the type of records within the list view. select Visible to certain groups of users.Salesforce.com Certified administrator – Study guide ( Winter ‘11) Filter by Campaign This option is available on the following list views: • Contacts home • Leads home • Mass email contacts • Mass email leads • Mass add campaign members wizard • Mass update campaign members wizard If you’re editing a list view that is filtered by campaign and don’t have at least “Read” access to the campaign. training & CertifiCation 42 . select the division that records in the list view must match. select a field name and click the Add or Remove arrow. up to 255 characters are displayed in the list view. Alternatively. You can display only the fields that are available in your page layout. you’ll receive an error when attempting to save the list view. Restrict Visibility If you are an administrator or a user with the “Manage Public List Views” permission. Select Fields to Display The default fields are automatically selected. select the group or role from the list below it.
” For example. To return to the last list page you viewed. These are special picklists with values of either “True” or “False. such as in a list view or report or when mass-deleting records. the event has a specific time. Filtering on Special Picklist Values The available fields vary according to which Salesforce CRM Edition you have. applies only to events. Activities: Closed Campaigns: Active training & CertifiCation 43 . note that your administrator may have customized the name of this field. The view appears in the View drop-down list so you can access it later. leads. activity does not have a green sheet. not tasks. the task has been closed. or records owned by or shared with users in roles below you in the role hierarchy. the account is a partner account or the lead or opportunity owner is a partner user.Salesforce. enter “Closed equals True” and “Won equals False. activity is an event. Campaign is inactive. not tasks. (Field-level security is available only in Enterprise. Campaign is active and can be chosen from various campaign picklists. records that have been shared with you. Note: You can rename an existing list view and click Save As to save the criteria of the list view without altering the original view. and opportunities: Partner Account Activities: All-day true false true false true false true false Activities: Event Invitation (Only for reports) Activities: Task true false false true false true false Description the account is a person account. In addition. When creating filter criteria. such as in the campaign import wizards. this field displays as the person account icon. Click Save.” Alternatively. the account is a business account. 5. that is. you can view only those fields that are visible in your page layout and field-level security settings. to show all opportunities you’ve won.com Certified administrator – Study guide ( Winter ‘11) When implementing a customer portal. activity is a task. These are the available fields and their values: Special Picklist Field Value Accounts and contacts: Is Person Account Accounts. the account is not a partner account or the lead or opportunity owner is not a partner user. and Developer Editions. not an event. the event is the meeting invite sent to another user for a group event. click Back to list at the top of any detail page.” Note: If you are creating filter criteria for a report or list view. applies only to tasks. To show all closed/lost opportunities. applies only to events. Click the lookup icon to choose the value “True” or “False. you can manually enter “True” or “False” in the filter criteria. the lookup icon automatically displays when you choose to filter on one of the special picklists. the event is the original group event assigned to the event host. Unlimited. task is still open. you can use special picklist values for your search criteria. the event is marked as an all-day event. not events. enter “Won equals True” as your search criteria. create custom views that contain only relevant information for customer portal users and then make those views visible to customer portal users by sharing them with the All Customer Portal Users group or a selected set of portal groups and roles. Note: The information you see in list views is only the data to which you have access— records you own or have read or read/write access to. the task Status field has a “Closed” value.) Archived activities are not included in activity list views.
” Case has been closed. the lead cannot be included in a mass email recipient list. the opportunity is still open. that is. Cases: Escalated training & CertifiCation 44 . the contact is not enabled for Self-Service. that is. Solution is not marked Visible in Self-Service Portal and is not visible to Self-Service Portal users. the Stage field has a value of the type Closed/Won or Closed/Lost. the lead may receive mass email. that is. Case does not have a Self-Service comment. Case is still open. Product is inactive and cannot be added to opportunities. the partner for the opportunity has been marked as the primary partner. Case has a comment added by a Self-Service user. the case Status has a value that is not equivalent to “Closed. the contact may receive mass email. Product has a default quantity schedule. the lead has been converted. Product has a default revenue schedule. the lead has been viewed or edited at least once by the owner since it was assigned.Salesforce. the partner for the opportunity has not been marked as the primary partner. the opportunity owner has checked the Private box on the opportunity edit page. Product is active and can be added to opportunities in enterprise and Unlimited edition organizations. Case has been automatically escalated via your organization’s escalation rule. the lead has not yet been viewed or edited by the owner since it was assigned to that user. the opportunity is closed and won. the case is open.com Certified administrator – Study guide ( Winter ‘11) Special Picklist Field Value Cases: Closed true false true false Cases: New SelfService Comment Cases: Open (Only for reports) Cases: Self-Service Commented Contacts: Email Opt Out Contacts: Self-Service Active (Only for reports) Leads: Converted (Only for reports) Leads: Email Opt Out true false true false true false true false true false true false true false true Leads: Unread false true Opportunities: Closed false Opportunities: Primary (Only for Partner Opportunities report) Opportunities: Private false true Opportunities: Won false true Products: Active false Product: Has Quantity Schedule Product: Has Revenue Schedule Solutions: Visible in Self-Service Portal true false true false true false true false true Description the case is closed. the case Status field has a “Closed” value. the contact is enabled to log in to your Self-Service Portal. Case has not been escalated. Product does not have a default revenue schedule. the lead has not been converted. the contact cannot be included in a mass email recipient list. the Stage field has a value of the type Closed/Won. that is. Case has a new comment added by a Self-Service user. the Private box on the opportunity is not checked. the solution has been marked Visible in Self-Service Portal and is visible to Self-Service Portal users. the opportunity has not been won. the opportunity is closed. Case does not have a new Self-Service comment. the Stage field may have a value of the type open or Closed/Lost. Product does not have a default quantity schedule.
You must meet the following prerequisites before enabling territory management: ▪ ▪ Your organization must be using customizable forecasting. To request territory management for your organization. Unlimited. including Google. User is inactive and cannot log in. User is a partner user. Google AdWords What is Google AdWords? Google AdWords (http://adwords. User is active and can log in. User has access to use force. contact salesforce.) Section 9-28. Users: Active Users: Offline User Users: Marketing User User: Is Partner Note: The special picklists you can view are only those that are visible in your page layout and field-level security settings. Solution is not reviewed. Unlimited. (Field-level security is available only in Enterprise. Follow the steps in the Deploying Territory Management Guide to prepare your organization for territory management. User is not a partner user.google. Section 9-29. that is.Salesforce. and Developer Editions. User is not enabled to manage campaigns. What is Salesforce CRM for Google AdWords? Salesforce CRM for Google AdWords connects Salesforce CRM with Google AdWords. the translated solution has been updated to match the master solution with which it is associated.com offline use. you’ll be ready to turn on territory management for your organization.com customers advertise online with Google AdWords as a mechanism to generate leads. the solution Status field has a “reviewed” value.com) is an online advertising service used to create advertisements that display on major search engines. User can manage campaigns. Enabling Territory Management available in: Enterprise. User is not enabled for force. With Salesforce CRM for Google AdWords.com offline.com. Many salesforce. After you’ve completed the prerequisites. allowing you to track the effectiveness of your online advertising investments. you can: ▪ ▪ Take advantage of Google AdWords as a lead generation tool Correlate clicks on Google advertisements with Salesforce CRM leads 45 training & CertifiCation .com Certified administrator – Study guide ( Winter ‘11) Special Picklist Field Value true Solutions: Reviewed false true Solutions Out of Date false true false true false true false true false Description the solution has been reviewed. the translated solution has not been updated to match the master solution with which it is associated. and Developer editions User Permissions Needed to enable territory management: “Manage territories” Territory management is not enabled by default in Salesforce CRM.
Creating and Modifying Presentations in Salesforce CRM Content available in: Contact Manager. version 9. Group.11. Enterprise.com Certified administrator – Study guide ( Winter ‘11) ▪ ▪ ▪ Track the results of Google AdWords campaigns from Salesforce CRM Analyze which keywords and advertisements are generating leads. Salesforce CRM Content not only uploads the entire file to your workspace but also extracts the individual slides so they are available when you assemble or modify a presentation. click the Workspaces tab and then choose Create New | Presentation.com provides a link to Adobe’s website where you can download Flash for free. use one of the following options: Note: The following options are only available if Enable presentation assembly is selected on the Setup | Customize | Salesforce CRM Content | Settings page. In this case. • To create a new presentation. it may time out. To refine your results. copy. To work with presentations: 1. Depending on whether you want to create. Click Search presentations to display all the PowerPoint files in your workspaces or click Search slides to display all the individual slides in your workspaces. and Developer editions User Permissions Needed to create presentations: Manage Workspaces checked in your workspace permission definition or add Content checked in your workspace permission definition Note: Microsoft Office 2007 file previews are currently available through a pilot program. on the content details page click Edit | Edit Presentation. When you publish a PowerPoint file.Salesforce. Unlimited. or you can browse all slides published into your workspaces.0. The assembly tool allows you to create or modify the custom presentation by dragging and dropping individual slides. then easily assembling them in whatever sequence you choose using a simple drag-anddrop assembly tool. and new customers Measure effectiveness using the Google AdWords dashboard and intelligently optimize your AdWords campaigns Creating and Modifying Presentations in Salesforce CRM Content Section 9-30. Salesforce CRM Content can perform a full-text search of each slide and return only slides applicable to your purpose. If you do not have Flash installed. sales opportunities. clone & customize. you can create a custom Microsoft® PowerPoint presentation by searching for and previewing slides. 2. Note: When you create. In Salesforce CRM Content.com does not delete existing presentations but they cannot be customized or modified.5 or higher. Professional. or modify a presentation. • To modify a presentation and save it as a new version. or modify a presentation. Salesforce. on the content details page click Clone & Customize. we recommend that you assemble the presentation outside of Salesforce CRM Content and then upload it into the appropriate workspace. • To create a new presentation by copying an existing presentation. Salesforce. select a specific training & CertifiCation 46 . If presentation assembly is disabled after presentations have been created. You can publish the presentation to a public workspace or keep it in your personal content area. Note: Working with presentations requires Adobe Flash® Player.
Salesforce CRM Content autosuggests tags based on your My Recent Tags list and the Popular Tags section on the Workspaces tab. choose that author from the drop-down list. click Cancel to return to your starting point. b. 5. To publish the content on behalf of another author. click Save. Drag the desired files or slides from the search results into the assembly section in the lower half of the window. You can re-upload the slide if you want the thumbnail to be visible. a. • Click Clear at any time to revert your changes. you can choose from the list of suggested ë If your administrator assigned the restricted tagging rule. hover over a presentation and click the slides icon ( presentation. but that doesn’t training & CertifiCation 47 . you can enter tags in the Tags field. Click a suggested tag to add it to the Tags field automatically. tags or enter a new tag. 3. Note that any PowerPoint 2007 files in your workspaces do not appear in search results and cannot be assembled into presentations. ë If your administrator assigned the guided tagging rule. f. Tag your content. Your tagging permission depends on the tagging rule assigned to the workspace: ë If the workspace does not have a tagging rule or if your administrator assigned the open tagging rule. If users restrict their content searches to a particular language. As you type a tag. choose Save in my personal workspace. In the Save or Publish Content dialog: 4. d. Choose Add to presentation or Hide preview as needed. ) to view all the slides in the ) to view all the presentations ) to remove that • In the assembly section. hover over a document and click the garbage can icon ( document from the presentation you are assembling. delete the tag. • In search results. you must choose from the list of ë You can’t change or delete tag names. suggested tags. Optionally. • In search results. choose a language. Optionally. When you select a tag it turns green. hover over a slide and click the presentation icon ( that use that slide. The following options help you assemble your presentation: • In search results. add or modify the presentation’s description. Click a tag to add it to the Tags field automatically. e. but you can click on them to see the preview in the lower half of the window. If you are modifying the presentation. complete the Reason for Change field. You can remove tags from a document. for example if your work is still in progress. assign or change the presentation’s name. c. click a file or slide to preview it in the lower half of the window. Salesforce CRM Content associates your content with your personal language setting. The Language drop-down list is displayed if multi-language support is enabled. When you are done assembling your presentation. The My Recent Tags list on the Contribute window shows the 20 tags you have used most recently. Select a workspace. If you do not choose a language. If you do not want the presentation to be visible to other users in your organization.com Certified administrator – Study guide ( Winter ‘11) workspace to search or enter a search term in the text box before clicking either button. Note: Some slide thumbnails may not be visible or may only be partially visible. only content associated with that language is displayed in the search result set.Salesforce.
com Global Oﬃces Latin America Japan Asia/Paci c EMEA +1-415-536-4606 +81-3-5785-8201 +65-6302-5700 +4121-6953700 Copyright ©2010. and salesforce. 94105 United States 1-800-NO-SOFTWARE www.com owns other registered and unregistered trademarks. Other names used herein may be trademarks of their respective owners. Salesforce. Sg_Certifiedadmin_Winter11_2010-11-15 . For More Information Contact your account executive to learn how we can help you accelerate your CrM success. The case of the original tag is always used. Click Publish. The content type determines which custom fields appear for you to categorize and define your content. h. g. All rights reserved. Corporate Headquarters The Landmark @ One Market Suite 300 San Francisco. salesforce. choose one from the drop-down list. CA. If multiple content types are available. You can’t have two tags with the same name even if they use different upper and lowercase letters.. return to the Workspaces tab.salesforce.ë Tags are case insensitive.com and the “no software” logo are registered trademarks of salesforce.com.com. inc. or publish another file. You can then view the content details page. inc.
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