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An Overview of Report Manager

An Oracle White Paper July 2008

Table of Contents

Overview………………………………………………………………………………..2 Report Types……………………………………………………………………………2 Report manager Availability……………………………………………………………3 Dependencies……………………………………………………………………………3 Report manager Set up…………………………………………………………………..4 Usability (Functionalities)………………………………………………………………7 Financial Report Template Editor……………………………………………………….7 Financial Report Submission…………………………………………………………...12 Drilldown……………………………………………………………………………….18 Standard Report…………………………………………………………………………24 Repository Management………………………………………………………………...26 Security Workbench……………………………………………………………………..28 Flexfield Value Security………………………………………………………………...29 Users to Value Security…………………………………………………………………30

Report Manager

Report Manager is an integral part of the Oracle Applications e-business suite, which allows the users to publish and store reports. The document presented here assumes that the user is aware of the basics of FSG prior to understanding the functionalities related to FSG in Report Manager. Report Manager acts as an online secure and convenient location to store and access point-in-time reports published or uploaded to a database. This produces publishing quality reports complete with the company logo (or any other image) and own style formatting. Thus it allows users to have a personalized look and feel on their reports. The reports generated through Report Manager do not have the plain text look as in case of those generated from the standard applications. Users can access these reports from the Oracle Self Service Web Applications using a browser supported by Oracle Applications, such as the Internet Explorer. This does not require users to login into the forms, hence no separate software such as the jinitiator needs to be downloaded and installed on the PCs from which users want to access Report Manager. It also allows you to select from a variety of security rules, which can be used to restrict user access to the published content. Users can submit FSGs or standard reports available from the applications. Please note that you cannot use Report Manager to define or modify reports as of now. You can only use it for submitting, publishing and accessing reports.

Report Types
The following four types of reports can be submitted and published using Report Manager: 1. Single Report: Report for a specific time period. Say for example you can have the Company Balance Sheet for the period Jun-2008. 2. Single Report Over Time: One report published for multiple time periods. For example you publish the Company Balance Sheet for all the periods in your financial year. 3. Expanded Report: A single report published based on the organizational structure or hierarchy. For instance you can publish the Company Balance Sheet on a departmental basis or based on the cost center as per your requirement. 2

4. Expanded Report Over Time: An expanded report available for different time periods. For example you can have the Company Balance Sheet on a departmental basis for all the periods in your financial year. Both Standard Report and FSGs can be submitted using Report Manager.

Report Manager is available from Release 11i (Applications version 11.5.2) onwards. The latest version for 11i is 11.5.10 with ATG RUP 5 & 6. For Release 11i, the FRM patch set needs to be applied. The latest patch set is FRM.H delivered through Patch 4206794. This needs to be applied over and above the FRM.G delivered through Patch 3761838. FRM.G is not optional and both these patches need to be applied and that too in the alphabetic sequence. From Release 12, Report Manager comes pre-installed with the Oracle Applications Auto-Install and you need to enable this from the License manager from your Oracle Applications Manager. There are no pre-requisite patch sets to be applied. The latest patch set for R12 is FRM.A for RUP 5.

This uses the Oracle Applications Self Services Web Applications. This enables all users to access Report Manager from a browser based platform, using html instead of the standard forms. It also requires the XML Publisher or the XDO Engine. Using the XML Publisher ensures publishing quality report output complete with company logo and style formatting as per user requirements. Finally the FSGs should have been defined in the Applications. For standard reports, they should be assigned to Request Group, which is assigned to the Report Manager responsibility. Any report not included in the Request Group attached to the Report Manager menu will not be available.


Financial Report Template Editor 2. Request Set Publish 13. In order to use all the functionalities. Menu Definition Define the menu to be used for Report Manager. users need to define/assign a number of other menus. Repository Management 5. FSG Drilldown: Balance Inquiry Page 9. Request Set Publishing Options 14. Report Set Publishing Options 12. Financial Report Submission 3. Menu: Report Manager Super User User Menu Name: Select a user defined menu name.Report Manager Set Up Report Manager comes installed with some pre-defined menus. Standard Report Submission 4. FSG Drilldown Launch Page 6. FSG Drilldown: Effective Range Selection Page 8. FSG Drilldown: Select Content Set Rows 7. Account Analysis and Drilldown 10. Menu Type: Standard Add the following Functions to the menu: 1. Report Set Publish 11. Security Workbench 4 .

5 .Navigation: System Administrator Responsibility > Application > Menu.

This is to ensure that the reports available to the General Ledger responsibility are also available through Report Manager. 3.Responsibility Definition Define a responsibility for Report Manager Super User 1. 6 . This should have the Data Group as Standard. 4. Menu name should be the one that was defined in the last step on Menu Definition. 2. Navigation: System Administrator > Security > Responsibility. In the Available From field check the radio button for “Oracle Self Services Web Applications”. The request group should be GL Concurrent Program Group for the application General Ledger.

However. irrespective of the number of rows and columns it has. one basic inbuilt pre-seeded template called ‘Generic FSG Template’ which can be used with any FSG. Following changes can be made to a generated template: •Add and remove report elements •Change location of report elements on the page •Modify row and column sizes •Use standard Excel formatting such as making bold or italics Templates are stored in XSL-FO format and stored in XML Publisher's Template Manager. All the templates are report specific and templates need to be defined for each and every report the user has. Financial Report Template Editor Financial Report Submission Drilldown capabilities on FSGs Standard Report Submission Repository Management Security Workbench Financial Report Template Editor A template is the report format that is used by the report manager to publish the reports. 7 . There is. Each of these items is explained in detail. A template defined for one report will not work for another report unless that has also been defined using this functionality. no modifications can be made to this template since this is a seeded template. A template is customized by the user and then uploaded to the server to get it applied for the FSG publishing.Usability Following are the various functions that can be accessed from Report Manager Super User Responsibility. however.

Shown below is the page that will be displayed when system is creating the excel template. language and editor > Create > Modify Template as per requirements > Upload The above shows the Financial Template Editor selection page. 8 .Navigation: Financial Report Template Editor > Select Report name.

You can modify the above template as per your requirements. You can format this with bold headings. The edited template may look something like this: 9 . colour. picture or company image etc.The screenshot shown below shows the Excel Template that has been created by the editor for you to modify and upload.

you need to have a drill-enabled template. The second check box is for enabling drilldown for this template. As in the next screenshot you will get two check boxes. We will discuss this in a subsequent topic. Check both the abovesaid boxes as per your requirements and click on “Upload” to upload to server. The first one is for overwriting any existing templates with the same name. In case you want to drilldown from your FSG. 10 . a pop up will appear asking user to provide a name for the template and other upload parameters.The upload process can be submitted by clicking on Oracle Menu from the standard toolbar. If you check this option then the upload process will overwrite any existing template with the same name. Upon clicking on the upload sub menu.

The above message shows that the template has been successfully uploaded to the server.In case of any errors during the upload process. the system will show the error message and you need to troubleshoot accordingly. 11 .

in the viewer. The LOV will have the first period for which this report was run as the default period in the viewer. XML Publisher does not support the parallel type processing with content sets and hence this is not supported currently from Report Manager. The expansion value will be as per the content set definition. you need to click on the LOV for the templates and select the appropriate one. In case the report was submitted with a content set. You need to mention the report submission parameters including the template you want to use to publish the FSG. then there will be no LOV and only a single period value will be reflected. Excel and Pdf output types. the report viewer will show the LOV for selecting the content set-value for which you want to see the report. 12 . either defined and attached to the report or selected during runtime. Currently these are the supported output formats. for which the report will be displayed. and then submit the report. If the report has been run for only one period. User needs to select the exact period from the LOV for which the report is needed. The default output type is html. The LOV will have values of all the periods for which this report was run. Note: Currently you can run reports with content sets only in the sequentially processing mode. which was used for this in the last submission for this report. The default template will be the one. In case you need to use a template different than the one used in the last run. You can select for any period from the LOV for time frame. The report output can be viewed through the “Report Viewer” where the user can select between HTML.Financial Report Submission This is the menu to submit the FSGs defined in your applications.

the content set. Users can also schedule the FSG to run at a pre-scheduled time or instantly.e. You can also select the override segment in the additional parameters field. As you can see. we have mentioned the report name. The default value is ‘Now’ i. instantly. Selecting a ledger is available only for Release 12 users and not relevant for release 11i. 13 .Screenshot is showing the Submission parameters page. the period. currency and the ledger.

14 . The following screen shows the storage location in the repository. to publish your FSG. We have selected the template that we created in the last topic. In the future you can retrieve the report from this location in your repository.The next screenshot shows the publishing parameters you need to mention. The report will be stored in the location that you specify.

you can go back to the appropriate page and make the changes and come back to this page. You need to mention here if you want to create a shortcut menu to be placed on your main navigation page. 15 .The next screenshot shows the presentation page. After you have selected all the parameters you can review the parameters from the Review page and in case you want to make any changes.

One is the “Testing Drilldown (Financial Statement Generator)” and the other one is “Testing Drilldown (Publish and Presentation Program)”.Once reviewing is done. there will be two requests that will be submitted. Navigation: Financial Report Submission > Select submission parameters > Select template and other parameters > Select Repository location > Select Presentation for creating a menu item > Submit FSG > Monitor request > View report 16 . When submitting any report from Report Manager. The first request is for generating the XML tags that will be processed by the second request to publish the report output in a legible format. You can see that there are two requests shown below. you can submit the report and click on monitor requests. This is the screenshot of the Request Center that you can see. This will take you to the Request Center from where you can see the report processing status and also get the output.

Finally the LOV for output type shows the default type of html. The current period is Oct-05. This report was run for a number of periods and hence we can see the LOV for the timeframe. We can select between HTML.This is the output we get when we click on the Publish and Presentation Program output. We can also see the expansion value LOV that allows us to select the exact content set value for which we want to see the report output. In the above output we can see the different LOVs that are available. Selecting a value from the LOV will display the output for that content set expansion value. PDF and Excel. 17 .

the template should be drill-enabled while uploading to the server.Drilldown This allows the user to drill into report values using the Account Analysis and Drilldown feature once the FSG output is generated. If the selected expansion value is a parent value. including the account range. you can further drill into the journals. you will be prompted upon drilldown on a report amount to select which of the selected parent's child value you wish to view for the drill. you will be able to drill further using GL's Account Analysis and Drilldown feature to review more details about your report amount. An Effective Ranges breadcrumb link will be present in the drilldown page to allow you to switch to a different account assignment range. Performing an FSG Drilldown: 1] Your FSG HTML report output will show links for each amount on the report. the balance type. the period range. you will be presented an Effective Ranges page so you can choose which specific range you are interested in. 3] If the selected amount consists of multiple account assignment ranges. 18 . you will have to apply Patch 5377946 in 11i for getting the drilldown functionality on the FSG reports. If drilldown from the report is required. Over and above this. For R 11i drilldown can be performed only if FRM. This is exactly the same as available from the applications using the Account Inquiry form.H has been applied. among others. 4] The Search criteria recap the specification for the report amount. and subledger details where this is applicable. the currency type. 5] From the account balance. This has already been shown on in this Whitepaper on the page for Financial Template Editor Upload. 2] For reports generated with a Content Set using the Page Expand action. you will be able to display the report page for a specific expansion value by selecting from the values dropdown list. Drilldown does not apply to calculated amounts. the currency. Click the Go button to run the query and retrieve the account balances information for the report amount. If the source of the amount is an account assignment.

From our Template Editor function this is what we had uploaded to the server. 19 . You can see that we had enabled drill for this template.6] You can also take advantage of the Export functionality in Account Analysis and Drilldown to export the drilldown information to Excel where you can easily perform additional computations and analysis.

20 . the pointer will change to the hand symbol and clicking on it will take you to the drilldown page.This is the report output that we got. If you take the mouse pointer to the report value (which appears with an underline). which will open in a separate browser window.

You can see that the period and account range is already selected since the drilldown is being done for this period and range from the FSG. 21 .

22 . it will ask you for the responsibility you want to use for drilling to the appropriate sub-ledger. Upon selecting the correct sub-ledger.Clicking on the column value will further take you to the detail balances page like shown below. Clicking on any of the debit or credit amounts will take you to the forms. You can see the various amounts that make up the total amount in the report. this will take you to the sub-ledger transaction form. from which the balance emanated. In case a forms session has not been started.

23 .You will get the forms from the Applications like on the next screenshot.

which is being used to submit the standard report in the last screenshot. 24 .Standard Reports Standard Oracle reports available to the concerned responsibility can also be submitted from Report Manager. For reports with these two validation types a workaround is suggested in Metalink Note. Thus requirement to define a template remains the same for both FSGs and standard reports. The next screenshot shows the template that has been defined from the XML Publisher responsibility.1. Each Standard Report that will be published using Report Manager will also need to be registered as a Data Definition in XML Publisher’s Template Manager. The submission steps are the same as in the case of FSG. The above screenshot shows a standard report being submitted. Each Standard Report that will be published using Report Manager will need to be configured to have an output as XML.378338. You need to check how to define a new template from the XML Publisher responsibility. Currently. there is a known issue with the special and pair validation types.

Navigation: Standard Report Submission > Select submission parameters > Select the template and other publishing options > Submit the report > View report.Following is the standard report output you will get with the template. This is just a sample output and the exact output format may differ as per the template design. 25 .

26 . In this case. The reports are stored directly in the database. You can define a report folder in the repository for storing your reports.Repository Management All the reports generated from report manager are stored in the Reports Repository which is available through this menu. If you want. Navigation: Repository Management > Select report to be archived/deleted > Select the appropriate option to archive/delete. this serves primarily as a reports warehouse. you can de-archive the existing archived reports so that they are once again available to the users. you can go to ‘View Archives’ to view the reports that have been archived. Thus. The repository location is mentioned when submitting the report itself or you can do so from Repository management later. You will see two buttons at the top left hand side of the page: Archive and Delete. Shown below is a screenshot of the Repository Management. You can select any report from the ones available on the viewer and then click on archive to archive the report. In FRM. These are used for archiving and deleting the reports once their immediate requirement is over.G and above. The users cannot view reports marked as archived. the reports are stored in table FRM_REPOSITORY_LOBS.

Once a report is marked for deletion. These are available at the top right hand of the Repository Management page. this is no longer user viewable and is deleted from the database once the Repository Maintenance program is run. Note: Please ensure before running the Repository Maintenance that the following patches have been applied on the instance.You can also mark reports for deletion. Patch 6884665 if on R 11i Patch 6884280 if on R 12 27 . This is submitted from the option of “Maintain Repository” shown in the next screenshot.

which can be used to secure the data available for viewing by the Users. Individual user access to reports is determined by their assigned responsibility Flexfield Value Security: Standard applications flexfield value security is attached to a responsibility and applied to the user who is publishing and viewing financial reports.Security Workbench Report Manager provides security feature. User to Value Security: Security can be defined in Oracle Report Manager to control access to secured financial reports. Users can choose from the following four security models to control content of reports published to the database: • None: Individual security (responsibility) within Oracle Applications is extended to Report Manager. • • • 28 . PL/SQL Based Security: Allows users to create and apply their own (Custom) security suited to their own needs to Oracle Report Manager.

•Exactly one segment value in the content set has a display type of PE (Page/Expand). We have the security rule for the department values from 700 to 799. The security rule has been defined for the department segment. The pre-requisites for this are: •The report is a financial report (FSG).Flexfield Value Security This extends Oracle Applications flexfield value security to FSGs that are published and viewed through report manager. thus restricting the user from accessing the information for these departments. we have already defined the security rules in the applications and attached this to the user who is trying to access the report. You can publish and view reports only by value sets to which you have access. For the illustration. This is the same segment for which the content set has been defined. Since the published report has been restricted by a department value set the user can see the data for all departments except those between 700 and 799. •Choose the security in the report submission parameter An illustration of how this works has been shown below. 29 . Flexfield security must be defined in the applications and attached to the responsibility you are using and to the folder to which you are publishing your reports. •The report is submitted with a content set.

and framed by a security model set for you. For any other department to which he has access. he can view the report. To create this model you need to select participating valuesets and then assign user privileges to values within the valuesets. This allows you to define a security model for Oracle Report Manager based on segment values for financial reports published into the database. When you access Oracle Report Manager. Navigation: Security Workbench > Add Value Sets > Query for the required participating value sets > Add value set. 30 . you can view reports based on a segment value.The following screenshot shows the error the user gets when trying to see the report for the departments to which access is restricted. Users to Value Security User to Value security is applied to FSGs that use a content set or standard reports that contain a valid expansion value.

use values to user. we need to assign certain values to a specific user. 31 .Once the value set has been added. In case you have many users to be assigned to a specific value. you can use users to value. Else if you have many values to be assigned to a user. Next. Navigation: Security Workbench > Add Value Sets > Select the required Value Set and add it. you need to assign users to value or values to user.

120. In the above screenshot we can see that the user TESTUSER has been assigned viewer privileges to the values 100. 32 .Navigation: Security Workbench > Values to User > Select User name > Add Values > Select Values to be assigned. 110. While submitting the report you need to mention the security type that you want to apply to this report. This means that this user can view the report output for these values only. This is how you select the exact security models you want to submit your report with during the report submission. 130.

he gets the error. 33 . to which he has been granted access. Navigation: Financial Report Submission > Provide submission parameters > Select the Security Model to be applied > Submit FSG > View report > Security is enforced. Note: The report output is devoid of values as there are no corresponding amounts in the accounts. The TESTUSER has not been granted access to the value 000 and so when the TESTUSER tries to view this report for the restricted value. When the TESTUSER selects the value 100.The other submission options remain the same and after you get the report output. he will get the report output as shown below. if you try to select one of the restricted values in the expansion value LOV. you will get an error as shown below.

34 . Navigation: Security Workbench > Query for any of the parameters.You can check the security set that has been assigned to a user using the Security Workbench.

References: 1. Note 726958.1 About Oracle Report Manager Minipack 11i. 35 . Note 378338.H (FRM. 2.H). Oracle Report Manager.User Guide.1 List of Patches Released in Report Manager for Releases 11i and 12. 3.

506. 36 . Copyright © 2001 Oracle Corporation All rights reserved. Various Product and service names referenced herein may be trademarks of Oracle Corporation.650. ISC. Contributing Authors: Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores.White Paper Title: Overview of Report Manager.7000 Fax: +1. Worldwide Inquiries: Phone: +1.S. CA 94065 U.A.506.7200 www.650. [July] 2008 Author: Arnab Chatterjee.oracle. All other product and service names mentioned may be trademarks of their respective owners.com Oracle is a registered trademark of Oracle Corporation.

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