THE KENYA NATIONAL EXAMINATIONS COUNCIL

A USER MANUAL FOR 2011 KCSE EXAMINATIONS REGISTRATION SYSTEM

Table of Contents 1.0. 2.0. 3.0. Introduction ................................................................................................................ 2 Requirements .............................................................................................................. 3 Getting started ............................................................................................................ 4

3.1. Registering a Center ......................................................................................................... 4 4.0. Registration Application............................................................................................. 7

4.1. Download Registration application .................................................................................. 7 4.2. Opening the KCSE Registration application .................................................................... 8 4.3. Registration of candidates ................................................................................................ 8 4.3.1. Candidates Registration details ........................................................................ 8 4.3.2. Entering Candidates Registration details .......................................................... 8 4.3.3. Candidates’ details............................................................................................ 9 4.3.3.1. Biodata ...................................................................................................... 9 4.3.3.2. Disabilty .................................................................................................. 10 4.3.3.3. Selecting subject choices......................................................................... 10 5.0. Exploring through the system - Buttons in use......................................................... 14

6.0. Creating the Candidate Registration File........................................................................ 16 6.1. Uploading the Candidates Registration File ................................................................... 18 6.1.1. Logging In ...................................................................................................... 19 6.1.2. Changing Password ........................................................................................ 20 6.1.3. Uploading file ................................................................................................. 21 6.1.4. Batch Uploading of photos ............................................................................. 22 7.0 Confirming Registration .................................................................................... 25 8.0. Registration of New candidate(s) online ........................................................................ 30 8.1. Entering New Candidates online .................................................................................... 30 8.1.1. Index Number ................................................................................................. 30 8.1.2. Photograph...................................................................................................... 31 8.1.3. Bio-data .......................................................................................................... 31 8.1.4. Disability ........................................................................................................ 32 8.1.5. Examination Subjects ..................................................................................... 32 8.1.6. Previous Exam Details ................................................................................... 32 8.1.7. Private candidate only .................................................................................... 33 8.1.8. Submitting Candidate Registration Records................................................... 33 8.1.9. Moving to Next Candidate Registration Records ........................................... 33 9.2. Editing Existing Candidate(s) online .............................................................................. 33

1
2011 KCSE REGISTRATION MANUAL-KNEC

KCSE REGISTRATION SYSTEM
1.0. Introduction This system is meant to be used by KNEC Examination centers to register candidates for Kenya Certificate of Secondary Examination (KCSE). Centers are required to access the KNEC website on www.knec-registration.ac.ke to register and download the KCSE Registration application.

This application is used to enter the candidates’ details as per KNEC regulations and is later uploaded to the KNEC database through the registration website. Centers will be provided with a username and password to upload the file, as every center will only registers/ uploads its own students. Once logged on, the centers can also edit candidates’ details (already registered candidates), or register additional candidates, view or download: o Nominoll roll o Photo register o School invoice. Candidates can also confirm if registered, through the KNEC Website, [www.knec-registration.ac.ke]. (Confirmation does not require login i.e. username and password) Registration process has four simple steps; 1. Step 1: Visit the KNEC website and register your Center 2. Step 2: Download the candidates’ registration application 3. Step 3: Fill the candidates details to create the registration file 4. Step 4: Login into the KNEC website and Upload the registration file and candidates’ photo

NB: This application is only available up to last day of the Registration period 2
2011 KCSE REGISTRATION MANUAL-KNEC

0.2. Requirements Your computer should be installed with the following software programs. • Internet connection 3 2011 KCSE REGISTRATION MANUAL-KNEC . • Microsoft office. • Windows operating system.

Click Go button or press Enter Key from your keyboard. Wait for Login form (First Page) to appear.knec-registration.3.ke 1.0. Registering a Center 1. Open Internet Explorer Type in the following web address www.ac.1. Getting started 3. 2. 3. Click on Register button on above page to register your School The below window appears 4 2011 KCSE REGISTRATION MANUAL-KNEC .

Click Register button to post the center details to KNEC. 5 2011 KCSE REGISTRATION MANUAL-KNEC .Fill in your school details as required 4.

NB: Note your default username and password 6 2011 KCSE REGISTRATION MANUAL-KNEC .

Click on Download button on the Login form (First Page) to download the registration Application.0.4. Registration Application 4. Click on save and select the location to save the file: 7 2011 KCSE REGISTRATION MANUAL-KNEC . A pop up window (new screen within the main screen) appears as below: 2. Download Registration application 1.1.

3. Locate the application file that you downloaded (you can either copy. move it to another location/ computer. Double Click the file to open.4.1. Entering Candidates Registration details 1. Candidates Registration details It is assumed that the schools have ready. a record of the candidates’ registration details as outlined in the window form above 4. Registration of candidates 4. Enter candidates’ details one by one. 8 2011 KCSE REGISTRATION MANUAL-KNEC .3.2.3. The following window appears: 4.2. or work on it from where it is) 2. 2. Opening the KCSE Registration application 1. Enter the centre number (must be entered).

3. 3. three digits e. Candidates’ details 1. 2. Birth Certificate No: This should be entered as it appears on the Birth certificate of the candidate. 4. Status: Citizen (Kenyan). Entry: First Attempt. Gender: You can either choose female or male. Year of Birth: Enter the correct year of birth.3. Gender: Female and the Year of Birth: 1990. and Candidates name as shown below 4.1. 100. NB: The figure above shows the following candidate’s details. If for the first attempt the first three subjects (subjects 1. 2 &3) are compulsory. Enter candidate Number.3. 001. Biodata 1.etc.3. 099. 010. 501…. 9 2011 KCSE REGISTRATION MANUAL-KNEC . Status: Select if you are a citizen (Kenyan) or non-citizen (Non Kenyan). Birth Certificate No. Entry: All candidates should indicate if they are sitting the exam for the first time -first attempt or Second attempt. 5.g.4. : 34678690.

Disabilty Using the drop down menu to complete this section appropriately.2.3. Use the drop down menu to select the right choice in each group for each candidate as filled in the form. 1. Example . Example – if applicable e.attempts as selected in the BIO DATA. A maximum of nine (9) subjects can be selected according to the subject groupings and depending on the number of attempt. NB: Do not select any if none is applicable (NO to all) 4.3. Selecting subject choices Selection of subject choices is based on the number of entry . One can either be registering for the first time(1st Attempt) or Second (2nd Attempt).4.If not applicable i.3.g blind 2.3. 10 2011 KCSE REGISTRATION MANUAL-KNEC .3.e All NO.

in subject 4 we have three subjects and only one should be selected from the group. PHYSICS (232) is selected.A. Select the correct subject. 102 . For example. First attempt If selected as a 1st attempt. NB: The previous details for the first attempt will be the KCPE examination details. For instance in the figure below. Selecting the other subjects this is done by clicking the drop down menu which displays a set of choices to select one subject. These subjects include 101 English. 11 2011 KCSE REGISTRATION MANUAL-KNEC .Kiswahili and 121 – Mathematics as shown in the Subject choices figure below. all the three compulsory subjects must be selected.

PREVIOUS DETAILS This details should be correctly filled in. then the previous KCSE year and Index is filled. For the first attempt. The same process of selecting from a group of subjects applies to others. the KCPE/KCSE Year and the KCPE/KCSE index number. SAVING The details entered will be saved automatically on clicking the save or the next button.e. See an example below for attempt). The next button also allows you to input the next candidate’s details. i. year and Index number are filled. else if 2nd attempt. leave it blank. then KCPE.NB: Do not select a subject more than one time. fully registered candidate (first 12 2011 KCSE REGISTRATION MANUAL-KNEC . In a group where you have no choice to select.

The same process of selecting by drop down menu is applied to other subjects. See an example below for fully registered candidate (Second Attempt) 13 2011 KCSE REGISTRATION MANUAL-KNEC .B. only the subjects they are repeating should be selected. Second attempt For Candidates repeating KCSE.

removing or viewing. SAVE button[ 4.0. HELP button : displays the assistance you may require when working with the system. 001 and the results are displayed by clicking Find Next. SEARCH button[ ]: finds the specific candidate’s details for editing. 7. 14 2011 KCSE REGISTRATION MANUAL-KNEC ] : removes the displayed candidate’s details . 5. Exploring through the system . ] : saves the displayed candidate details and move ] : saves the displayed candidate details and moves back to the previous record. ] : saves the displayed candidate’s details. See the figure below. PREVIOUS button [ ] : enters a new candidate’s details. NEXT button [ to the next record.e.Buttons in use 1. This is done by clicking the search button which produces a screen within the normal screen. Searching record for candidate 001 2. DELETE button [ from the system. NEW button [ 3.5. 6. type in the candidates number as below i.

Deleting or removing a record. EXPORT Button [ ] : produces a registration file that need to be uploaded through the KNEC website. 8. This action should be done after candidates have confirm that the registration details are true and valid. before Exporting and subsequent Uploading is done. Any changes should be indicated on the report for correction and a final copy printed which is again verified if correct. 15 2011 KCSE REGISTRATION MANUAL-KNEC . Caution: On confirming that you want to delete the record as required below (by clicking yes) the record will be removed. The report should be printed for candidates to verify. REPORT Button[ ] : dispays a report of registered or keyed in candidates’ details.

NB: Example: If your center code is 110011 your file will be: 110011-KCSE-REG. the following screen is displayed. Click the ok.0. Click the Export button. then click MY COMPUTER icon which will show drive C as shown below. Creating the Candidate Registration File NB: Before this process make sure that all candidates’ details are correct and confirmed 1. Browse to drive c to confirm that the file has been created.dll 16 2011 KCSE REGISTRATION MANUAL-KNEC . 2. The file will be exported to Drice C of your computer 4. NB: This is done by clicking the START button on the computer. 3. double click it to open.6. The file name should prefixed your center code followed by a dash(-) and the word KCSE-REG.

The Drive C location in the computer. file 110011-KCSE-REG 6. Find the produced file (centre code-KCSE-REG). 5. For example in the figure below. Upload the file through KNEC web site. 17 2011 KCSE REGISTRATION MANUAL-KNEC .

1. Click Upload button 18 2011 KCSE REGISTRATION MANUAL-KNEC . NB: Wait for the home page to load completely (appear) 3. Click Go button or press Enter Key from your keyboard.ac.knec-registration. Open Internet Explorer Type in the following web address www.ke 2.6. Uploading the Candidates Registration File NB: Ensure Internet connection is active 1.

6. Click Log In 3. By default. NB: Appears only if accessing the system for the first time. The form below will appear that will allow you to change your password. Logging In 1. Example: User Name:110011 Password 110011. Enter your center’s username and password as given and as indicated below. you will be required to change your password as security measure ensuring that only authorized persons can access your registration details.1. your center’s username and password is the center code. 19 2011 KCSE REGISTRATION MANUAL-KNEC . Upon successful login. 2.1.

Type in your default password in the input labeled Current Password. 4. Confirm the new password (Please don’t copy-paste).2.6. Click Continue candidates. by re-typing the password in the input labeled Confirm Password. 2.1. Enter the new password (Can be any combination of letters or numbers) in the input labeled New Password. to proceed to the upload – registration of 20 2011 KCSE REGISTRATION MANUAL-KNEC . Changing Password 1. to effect the changes You will get a successful confirmation as show by screen below 6. 3. Click Change Password 5.

6. NB: You have to select the file that belongs to the center you have logged in with. Click Continue Button Browse the file from the location you had saved it. drop down menu. The file should be prefixed as follow [CenterCode-KCSE-REG] Where CenterCode is your School assigned Code.1.dll. Uploading file Select the upload registration file from Task selection. then the file will be 110011-KCSEREG. 21 2011 KCSE REGISTRATION MANUAL-KNEC . Example: If you have logged in with User Name 110011.3.

the following similar message appears: 6. Batch Uploading of photos • • • • • scan / transfer/capture candidates’ photo onto a computer rename / save the photos with the candidate index number create a folder named your center code copy all the candidates photos onto that folder zip/ compress the folder a. right click the folder with Photos b.Click upload to register the candidate(s) If successfully uploaded.4.1. select Send to 22 2011 KCSE REGISTRATION MANUAL-KNEC .

select Upload Candidates Photos and click Continue 2.ke) click upload button enter your username and password From the TASKS drop down list. Browse to the compressed photos folder.knec-registration.c. and click upload 23 2011 KCSE REGISTRATION MANUAL-KNEC .ac. Click on Compressed (zipped) folder • • • • log on back to KNEC website (www.

If successfully uploaded. the following similar message appears: 24 2011 KCSE REGISTRATION MANUAL-KNEC .

Select Nominoll Roll from the Task menu and click Continue.0 Confirming Registration Centers and individual candidates can confirm their registration details for accuracy. to confirm candidates details Photo register. 7.2 Nominoll roll From the task selection screen. to confirm registration fee due. Centers are required to use the: • • • Nominoll roll. (You can Click on Back button to move to the task selection screen) but this time use CONFIRMATION REGISTRATION section. to confirm candidates photographs and School invoice.7.1 .1 Centers (already logged in) 7. Enter your Centre code and click View report 25 2011 KCSE REGISTRATION MANUAL-KNEC .

The duly signed Nominoll roll by the candidates and the head teacher is then sent to KNEC.The above window appears. displaying the Nominoll roll. 7.1. which should be printed for candidates to confirm their details and sign if correct. select Photo register and click Continue Enter your Centre code and click View report 26 2011 KCSE REGISTRATION MANUAL-KNEC .3 Photo register From the task selection screen.

2 An individual candidate Ensure internet connection is active Log in to KNEC website-www.knec-registration. which may be printed and use it to pay to the bank.1.4 School invoice From the task selection screen. 7. which should be printed for candidates to confirm their pictures and sign if correct. click on Confirm button 27 2011 KCSE REGISTRATION MANUAL-KNEC . displaying the school invoice. 7.The above window appears.ke On the first page that appears.ac. select school invoice and click Continue Enter your Centre code and click View report The above window appears. The duly signed Photo register by the candidates and the head teacher is then sent to KNEC. displaying the Photo register.log in page.

28 2011 KCSE REGISTRATION MANUAL-KNEC .Enter the index number and again click Confirm button Below is a sample interface confirming a registered candidate.

29 2011 KCSE REGISTRATION MANUAL-KNEC .

NB: KNEC therefore recommends that Schools should download the registration application.1. however. fill in their candidates’ details and later connect to the internet to upload.1. • From the task selection page.0.8. Registration of New candidate(s) online Schools can also register their new candidates online (while connected to the Internet). Internet connection must be available throughout the exercise. Entering New Candidates online Enter the actual details of candidate as show below: 8. select Enter New Candidates and then click Continue button 8. The schools can however use the method when registering a few candidates after the initial submission such as late registration. hence may not be preferred where Internet cost is billed based on time. To register a new candidate directly.1. Index Number Candidates Index Number must be entered first 30 2011 KCSE REGISTRATION MANUAL-KNEC .

Bio-data All information for a candidate should be provided including birth certificate numbers. 31 2011 KCSE REGISTRATION MANUAL-KNEC .left panel.1.2.8.1. click browse to locate the photo Click View to see the photo selected 8. Photograph • • • Ensure you have scanned/ captured/ saved the candidate photograph On the Picture panel .3.

For other attempts you can select subject1-9 with minimum of one. If 1st attempt the compulsory subject that is English.1.5. NB: Do not select subject twice as the system will not submit. Disability Select any special need for a candidate on this section.1. select from drop down menus the subject1 through subject9 as per KNEC examination subject-selection rule.6. 8. 32 2011 KCSE REGISTRATION MANUAL-KNEC . Kiswahili and Mathematics will be automatically selected for you. Choose other subjects to a minimum of 8 (eight) subjects.4. Examination Subjects Depending with the number of examination attempts of a candidate.8.1. Previous Exam Details Enter the last previous KNEC examinations details for the candidate on the input provided. 8.

2. Editing Existing Candidate(s) online The uploaded candidates’ details (or the newly/ already registered candidates) can be changed. Moving to Next Candidate Registration Records If you are registering multiple candidates.9. to 9. 8.1. 33 2011 KCSE REGISTRATION MANUAL-KNEC . 8.1. select the Edit Existing Candidate Option in Task selection.7.1. Submitting Candidate Registration Records When finished entering a new candidate. by logging online. 8.NB: If 2nd attempt.8. the previous exam details should be 1st attempt details. From the task selection screen. if need be. Private candidate only This section is filled for sitting private candidate only. click submit button save. drop down menu. enter the 1st candidate then click next button to enter others sequentially.

Enter the candidate’s index number as shown below and click search button. 34 2011 KCSE REGISTRATION MANUAL-KNEC . The candidate’s details will be displayed for editing.

Click the update button and go to next candidate details. Caution: Clicking Delete will cause the whole candidate record be removed from the KNEC database. to save or next button save 35 2011 KCSE REGISTRATION MANUAL-KNEC .Edit appropriately.

Sign up to vote on this title
UsefulNot useful