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3-TE040-Payables

3-TE040-Payables

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BERGER PAINTS PAKISTAN LIMITED

SYSTEM TEST SCRIPT Payables Implementation

Author: Creation Date: Last Updated: Document Ref: Version:

Syed Muhammad Shafeeque 11/02/2011

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Payables

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..............System Test Specifications < Defining Distribution Sets > ..... ................. 21 16 ......................... 1 Century Date Compliance ....System Test Specifications < Debiting Suppliers Liability > ...... 1 System Test Sequences ........... ............... 18 13 .................................................................................................. ............................................... 19 14 ................................................ 25 Payables Implementation Document Controliii ...............System Test Script Contents Document Control ..........System Test Specifications < Employee Expense Reports > ......... ............................................................................System Test Specifications <Payables Close Period > ... 25 Closed Issues .System Test Specifications < Defining Banks > ............ ..System Test Specifications <Prepaid Expenses........... ................................ 24 Open And Closed Issues For This Deliverable ......................................................................... 25 Open Issues .................................. 13 9 ............ 4 03 ..... .... 14 10 .................... 20 15 ............. ..................................................... 5 04 ... ................System Test Specifications <Cancel Unpaid Invoices > ......System Test Specifications <Prepayment (Supplier / Employee Advances) > ... 3 02 .............................. .............. 23 Defect Log ....... ............System Test Specifications < Supplier / Employee Refund > .................. . ... ........................... ......... 2 01 .............System Test Specifications < Opening Payable Periods > ...... 7 6 ..................................... .. Rent & Other Advances > ................. ... ...................................................... 17 12 .................................................................... . ..... .... ... .............................System Test Specifications <Void Payment > ..System Test Specifications < Payables Month-End Processing > ............. .... ii Overview ......................................................... 9 7 .. ............. ................ 11 8 .System Test Specifications < Entering Payments > ... .....System Test Specifications <Create Invoice Not Matched To PO > ...............................................................................System Test Specifications < Invoice Distribution Correction > ......... ............. 6 05 ..............System Test Specifications < PO Invoice for Goods > ......... ....................... 16 11 .........

System test scripts should include steps for testing Century Date compliance.080). As the year 2000 approached. For more information. refer to Business Mapping Test Results (BR. while business system testing focuses on confirming the collective application system. Payables Implementation Overview1 of 26 . You must create scripts for all business processes based on the Mapped Business Requirements (BR. You should be able to re use the test scripts you created during Test Business Solutions (BR. This system test will include the following types of testing: y Integrated Business Processes y Security Testing Century Date Compliance In the past. two-character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. It is felt that coding for any future Century Date is now the modern business and technical convention.030). it became evident that a full four character-coding scheme was more appropriate.System Test Script Overview This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process. In the context of the Application Implementation Method (AIM). Every applications implementation team needs to consider the impact of the Century Date on their implementation project. legacy data conversions. As part of the implementation effort. using system test sequences and scripts. the focus of business solution testing is confirming individual business processes. Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. System testing measures the quality of the entire application system. however. and custom interfaces need to be reviewed for Century Date compliance.080) as a basis for business system test specifications. all customizations.

8.System Test Script System Test Sequences Sequence # Payables Test Description Tester Test Status Pass/Fail Notes 1. Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period Active Active Active Active Active Active Active Active Active Active Payables Implementation System Test Sequences2 of 26 . 14. 6. 11. Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses. 3. 13. Rent & Other Advances Active Active Active Active Active Active 7. 10. 15. 4. Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses. 2. 9. 5. 16. 12.

Expected Results .1 Event Period Start Test Step Open Payable Period Role AP Manager Action or Path (N) Setup > Calendar > Accounting > AP Accounting Periods Test Step Details .The period status change to Open .Save your Work.Status: Open .System Test Specifications < Opening Payable Periods> Scenario Step 1.System Test Script 01 .The user can use this period to Enter Invoices and Payments Actual Results Period opend and user can enter invoices and payments Status Ok Payables Implementation 01 . .Select period to open.System Test Specifications < Opening Payable Periods> 3 of 26 .

System Test Specifications < Defining Banks >4 of 26 .Enter in the Last Used: (the last payment document number you used on a payment document) .Bank Account Currency: (Functional Currency) .System Test Script 02 .Bank Payables Document Saved .Cash Account: .System Test Specifications < Defining Banks > Scenario Step 2.1 Event Test Step Defining Banks (Functional Currency Bank Accounts) Role AP Supervisor Action or Path Setup > Payments > Bank (B) Bank Accounts Test Step Details .The bank account and the payables document are available for payments Actual Results Bank will be defined in cash management Status Ok (B) Payment Documents Payables Implementation 02 .Bank Account Saved .Account Use: (Internal) .Bank Branch: Save your Work .(B) Press Payable Doc.Enter the required Bank Information: .Enter a unique Document Name: .Cash clearing Account: Save your Work . to enter the required information: .Enter in the Last Available: (the last payment document number available for a payment document) Save your Work Expected Results .(B) Press Bank Accounts to enter the required Bank Accounts Information: .Select a Disbursement Type: (Combined) .Select a Payment Format: (Check) .Bank Name: .Bank Account Number: .Bank Account Name: .

Account: 01.System Test Specifications < Defining Distribution Sets > 5 of 26 .1 Event Test Step Defining Distribution Sets Role AP Supervisor Action or Path Setup > Invoice> Distribution Set Test Step Details .0000.Percentage: 100 .62601.001.System Test Specifications < Defining Distribution Sets > Scenario Step 3.Distribution Set is Saved and can be used Actual Results Saved and can be used Status Ok Payables Implementation 03 .Name your Distribution Set: Office Rent Expenses .System Test Script 03 .0000 Save your Work Expected Results .0000.

Asset Acc 300 CR.Invoice Amount: .Supplier Name: Supplier_Name (Defaulted) .Payment Terms: .(B) Press Invoices to enter standard Matched invoice .The invoice lines marked with Track as an Assets Check Box Actual Results Invoice entrerd. Acc 1000 abtained the required entry Payables Implementation 04 .(B) Invoices and Query on the Required Standard Invoice .Supplier Site: Select Supplier site (Defaulted) .Type: PO Default .Standard Invoice Saved .Enter Batch Name: .Review the Standard Invoice .Invoice Currency: . saved Status Slaes tax needs roudi ng Sales tax withh eld must be in at suppli er level where as it is on invoic e level enty Ok 4.1 Event Receive the Invoice.System Test Specifications < PO Invoice for Goods > Scenario Step 4.Query on the Required Batch .Payment Method: .PO Number: Enter your PO Number . Receipt doc. LC Account 300 CR.The Accounting Entries created Validated and Accountaing created DR.(B) Actions: Create Accounting .Invoice Date: . Asset Acc 1000 DR.(B) Match & Select Purchase Order (to match the invoice to your PO) . and purchase order Test Step Create Standard Invoice (Match to PO) Role AP Invoice User Action or Path (N) Invoices > Entry > Invoice Batches Test Step Details .2 Validate Invoice and create accounting AP Invoice (N) Invoices > Entry > Invoice Batches . Supplier Lib.The Standard Invoice should pass validation .Invoice Number: .(B) Distribution to review the created invoice lines after matching to PO Save the Invoice Expected Results .(B) Actions: Validate the Standard Invoice .System Test Specifications < PO Invoice for Goods > 6 of 26 .System Test Script 04 .

Acc 1000 . then (B) Ok . Acc 1000 CR.(M) View > Requests > (B) Find to review your request status and the view the output Payables Implementation 05 .Enter the mandatory report parameters and specific your report by using the optionally parameters . Supplier Prepay.3 Print Invoice Register Standard Report AP Invoice (N) Other > Requests > Run .Enter Prepayment Distribution Information: .System Test Specifications <Prepayment (Supplier / Employee Advances) > Scenario Step 5.The prepayment should pass validation .Settlement Date: (the date which after you can apply the prepayment to standard invoice) .Line Amount: .(B) Actions: Create Accounting Expected Results .Choose Single Request.The Invoice register printed abtained the required entry Invoice register printed Ok 5.(B) Invoices and Query on the Required Prepayment .Prepayment Currency: .Supplier Name: Supplier_Name .System Test Script 05 .Payment Terms: .System Test Specifications <Prepayment (Supplier / Employee Advances) > 7 of 26 .Type: Item .Query on the Required Batch .1 Event Receiving Request for Prepayment to Supplier Test Step Enter Prepayment to Supplier Role AP Invoice Action or Path (N) Invoices > Entry > Invoice Batches Test Step Details .2 Validate Prepayment and create accounting AP Invoice (N) Invoices > Entry > Invoice Batches .Prepayment Saved Actual Results Prepayment Saved Status Ok 5.Payment Method: .Review the Prepayment .Line Account: Accept the Default Save the Prepayment .Supplier Site: Select Supplier site .The Accounting Entries created Validated and Accountaing created Ok DR.Prepayment Amount: .(B) Press Submit .Prepayment Number: . Supplier Lib.Prepayment Date: .(B) Actions: Validate the Prepayment .Select Report Name from LOV: (Invoice Register) .Enter Batch Name: .(B) Invoices to enter the Prepayment Header Information: .Type: Prepayment .(B) Press Ok .

System Test Script Scenario Step 5. Supplier Lib.(M) Tools: View Accounting Expected Results .Supplier Name: Appears by default . Acc 1000 CR.Payment Date: . .Document Number: Last available document .Enter Payment Information: .The Payment saved .(B) Actions: Choose Create Accounting .Payment Type: Quick .(B) Actions: Choose Format .Supplier Site: Appears by default.4 Event Payment Due Test Step Create Payment to Supplier Role AP Payment Action or Path (N) Invoices >Entry > Invoice Batches > (B) Actions > Pay in full Test Step Details .Payment Document: Select Payment Doc. Save the Payment . Bank cash clearing Acc 1000 Payables Implementation 05 .Payment Bank Account: Select Bank Account .System Test Specifications <Prepayment (Supplier / Employee Advances) > 8 of 26 .The GL Accounting Created and correct Actual Results Payment saved Accounting Created Obtained the required entry Status Ok Paym ent vouch er has not been prepar ed DR.

Prepayment Amount: .1 Event Receiving Request for Prepayment to Supplier Test Step Enter Prepayment to Supplier Role AP Invoice Action or Path (N) Invoice> Entry> Invoice Batch Test Step Details .System Test Script 6 .2 Validate Prepayment & Create Accounting Payment to Supplier AP Invoice (N) Invoice> Entry> Invoice Batch - 6.Supplier Name: . Rent & Other Advances > Scenario Step 6.System Test Specifications <Prepaid Expenses.Type: Item .3 AP Payment (N) Invoice> Entry>Invoice Batch > (B) Actions > Pay in full Prepayment Saved Prepayment Status unpaid GL Accounting Created Prepayment Saved Prepayment Status Available GL Accounting Created Validated. Save the Prepayment Query on the Required Batch Query on the Required Prepayment Review the Prepayment (B) Actions: Validate the Prepayment (B) Actions: Create Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Appears by default Supplier Site: Appears by default.Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet.Prepayment Date: . Accounting created Ok Validated. Rent & Other Advances > 9 of 26 .Enter Prepayment Distribution Information: .System Test Specifications <Prepaid Expenses.Line Account: Prepaid Expense Account. Save the Payment (B) Choose Actions: Format (B) Choose Actions: Create Accounting Enter Supplier Name / Number: Enter Supplier Site: Payment Method Recurring Calendar: No of periods: First Period: Invoice Number: Alphanumeric (The invoice number generated will contain this number concatenated with the period name) Expected Results - Actual Results Prepayment saved Status Ok Prepayment Saved Prepayment Status Never Validated 6.Line Amounts: .Enter Prepayment Header Information: .Supplier Site: .Type: Prepayment . which will be designed by Oratech) .Description: Prepaid expenses for 12 Months from ´MMM-YYµ to ´MMM-YYµ . Accounting created Ok 6.4 Recurring Invoice Creation AP Supervisor (N) Invoice > Entry > Recurring - Recurring Invoices Template saved with no error Recurring Invoices Template saved Ok Payables Implementation 6 .

System Test Specifications <Prepaid Expenses.8 Payment Due Match the available prepayment to supplier invoice AP Payment (N) Invoice> Entry> Invoice Batch Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation) Review the Invoice Created Save the Invoice Query on the Required Batch Query on the Required Invoices Review the Invoices (B) Actions: Validate the Invoices (B) Actions: Create Accounting If there is a number of invoices you can select more than invoice and (B) Press Actions.System Test Script Scenario Step Event Test Step Role Action or Path Test Step Details Distribution Set: Rent Expenses Enter the invoice Currency & Payment Term: Enter the First Amount: Save your Work Inquiry on your Recurring Invoice Enter Number of Invoices to be created: (One) (B) Press Create Recurring Invoices Name your Batch (B) Ok Save your Work Expected Results Actual Results Status 6. Rent & Other Advances > 10 of 26 .7 Validate the Invoices AP Supervisor 6. Then (B) press Apply button (B) Actions: Create Accounting - - The Recurring Invoices created No of remaining Periods in the Recurring Invoices Template decreases by one The Invoice Created Correctly - The Recurring Invoices created Ok The Invoice Created Correctly Ok - The Invoices Validated The Accounting created and correct - The Invoices Validated The Accounting created and correct Ok - - The Invoice is Fully Paid The Prepayment Invoice is Partially Applied The Accounting Created and correct The Invoice is Fully Paid The Prepayment Invoice is Partially Applied The Accounting Created and correct - Ok Payables Implementation 6 .5 Recurring Invoice Periodical Settlement AP Supervisor (N) Invoice > Entry > Recurring - 6.6 Invoicing AP Invoice (N) Invoice> Entry> Invoice Batch (N) Invoice> Entry> Invoice Batch 6. Choose Validate & Choose Create Accounting for the number of invoices at once Query on the Required Batch Query on the Required Invoice (B) Actions: Choose Apply/Unapply Prepayment Mark the Check Box then enter the amount you want to Match.

this account combination used to default the missing segments for your expense report template ´Cost Centerµ Enter the invoice Number.4 Receiving Employee Expense Report Employee Expense Report Entry AP Invoice (N) Invoice > Entry > Expense Reports .1 Event Receiving Request for Prepayment to Employee Test Step Enter Prepayment to Employee Role AP Invoice Action or Path (N) Invoice > Entry > Invoice Batch Test Step Details . Report amount) Expected Results - Actual Results Status Data not preset Prepayment Saved Prepayment Status Never Validated Data not preset 7.Query on the Required Prepayment .(B) Actions: Create Accounting .System Test Specifications < Employee Expense Reports > 11 of 26 .Type: Prepayment .Enter Payment Information: .Payment Date: .Review the Prepayment .Prepayment Saved .Payment Type: Quick .Payment Bank Account: .Prepayment Status Available .Line Account: Accept the Default Save the Prepayment .2 Validate Employee Prepayment AP Superviso r (N) Invoice > Entry > Invoice Batch (N) Invoice > Entry > Invoice Batch (B) Actions > Pay in full - 7.(B) Actions: Format .GL Accounting Created and correct Data not preset Data not preset 7.(B) Actions: Create Accounting Enter the Employee Name or Number Enter the GL Account: Defaulted from the HR setup for employees.Enter Batch Name .Expense report is saved Data not preset Payables Implementation 7 .Enter Prepayment Header Information: .System Test Script 7 .Supplier Name: Appears by default .Query on the Required Batch .Query on the Required Batch .Prepayment Date: .(B) Actions: Pay in Full .Prepayment Amount: .3 Payments to Employee AP Payment Prepayment Saved Prepayment Status unpaid GL Accounting Created and correct .Supplier Name: Select Employee name .Enter Prepayment Distribution Information: .Line Amounts: . Save the Payment .Supplier Site: Office .System Test Specifications < Employee Expense Reports > Scenario Step 7.Payment Document number: .Query on the Required Prepayment .Description: Employee Traveling expenses .Supplier Site: Appears by default. Date & Currency: Enter the invoice Description: Optionally enter the Prepayment Number to be applied to this invoice (limited to the exp.Line Type: Item .(B) Actions: Validate .

5 Employee Expense Reports create AP Superviso r (N) Others > Requests> Run - Expense report converted to invoice correctly Data not preset 7.System Test Script Scenario Step Event Test Step Role Action or Path Test Step Details Select the Expense Template: Travel Exp Select Meals: Enter Amount & Select Account Transportation: Enter Amount & Select Account Hotel: Enter Amount & Select Account Save your work Select Request Name: Expense Report Import Enter Report Parameters: Batch Name: Source Payables Expense Reports GL Date: (B) Ok.6 Validate the Invoice AP Superviso r (N) Invoice > Entry > Invoice Batches > (B) Actions (N) Payments > Entry > Payments - The Invoice Validated The Accounting Entry Created Data not preset 7.7 Payment Due Payments to Employee AP Payment - The Payment saved The Accounting Entry Created Data not preset Payables Implementation 7 .System Test Specifications < Employee Expense Reports > 12 of 26 . (B) Submit Query on the Required Batch Query on the Required Invoice Review the Invoice (B) Actions: Validate Invoice (B) Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Invoices to be paid Only the Remaining unpaid Amount Appears for this Employees invoices Save the Payment (B) Press Actions: Format (B) Press Actions: Create Accounting Expected Results Actual Results Status 7.

2 Validate Credit Memo & Create Accounting AP Supervisor (N) Invoice > Entry > Invoice Batches - The Credit Memo Validated The Accounting Entry Created The Credit Memo Validated The Accounting Entry Created - 8. by matching to Invoice the Credit Memo distribution lines will be created automatically Save the Invoice Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Manual Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Standard Invoices with the Credit Memo to be paid (the Net Amount will be paid) Save the Payment (B) Actions: Format (B) Actions: Create Accounting (M) Tools > View Accounting - Expected Results - Actual Results - Status - The Credit Memo Distribution Created from the Original Matched Invoice Lines The Credit Memo Saved - The Credit Memo Distribution Created from the Original Matched Invoice Lines The Credit Memo Saved 8.System Test Specifications < Debiting Suppliers Liability >(Debit/Credit Note) Scenario Step 8. then chooses the required Invoice you need to match this credit memo to.3 Payment Due Payments to Supplier AP Payment (N) Payments > Entry > Payments - - The Payment Amount will be the Net of the Invoice and the Credit Memo The Payment saved The Accounting Entry Created The Payment Amount will be the Net of the Invoice and the Credit Memo The Payment saved The Accounting Entry Created - Payables Implementation 8 .1 Event Receiving credit note from supplier Test Step Debiting Suppliers Liability Role AP Invoice Action or Path (N) Invoice > Entry > Invoice Batches Test Step Details Enter Batch Name Enter Credit Memo Header Information: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amount) (B) Press Match to Invoice.System Test Specifications < Debiting Suppliers Liability >(Debit/Credit Note) 13 of 26 .System Test Script 8 .

Choose Single Request.System Test Specifications <Create Invoice Not Matched To PO > Scenario Step 9.2 Validate Invoice and create accounting AP Invoice (N) Invoices > Entry > Invoice Batches .(B) Distribution to Enter the invoice lines.Enter the mandatory report parameters and specific your report by using the optionally parameters .The Accounting Entries created Validated Accounting Created Ok DR.Supplier Site: Select Supplier site .The Invoice register printed and matching the invoice data The Invoice register printed and matching the invoice data Ok 9.Type: Standard .Payment Method: .The Invoice is Fully Paid . Expense Acc 500 CR.System Test Specifications <Create Invoice Not Matched To PO > 14 of 26 .Query on the Required Batch Expected Results .(M) View > Requests > (B) Find to review your request status and the view the output .(B) Holds to release the invoice hold.Invoice Amount: .(B) Invoices to enter standard Matched invoice for Supplier invoice .Review the Standard Invoice .Query on the Required Batch .4 Payment Apply AP (N) Invoices >Entry . the invoice will be hold until you both equal .System Test Script 9 .Invoice Currency: .The Standard Invoice should pass validation .(B) Press Submit . Acc 500 9.Invoice Number: .Select Report Name from LOV: (Invoice Register) .3 Print Invoice Register Standard Report AP Invoice (N) Other > Requests > Run . if there are any holds you have to release the hold before the revalidation. Supplier Lib.Payment Terms: .Supplier Name: Supplier_Name .Invoice Date: . the invoice will be validated successfully .The Ok Payables Implementation 9 .Create New batch or (M) View > Find « search for the batch by batch Name .(B) Actions: Create Accounting .(B) Actions: Validate the Standard Invoice.(B) Press Ok .Standard Invoice Saved Actual Results Standard Invoice Saved Status Ok 9. then (B) Ok .(B) Invoices and Query on the Required Standard Invoice .(B) Actions: Validate Invoice. If the invoice amount is not equal to the total of invoice lines. the total of invoice lines must equal to the Invoice Amount you entered for the invoice header information Save the Invoice . select from LOV the reason and save .1 Event Receive Supplier Invoice Test Step Create Standard Invoice Role AP Invoice Action or Path (N) Invoices > Entry > Invoice Batches Test Step Details .

Acc 1000 CR. Acc 1000 Payables Implementation 9 .System Test Specifications <Create Invoice Not Matched To PO > 15 of 26 . Supplier Prepay.(B) Actions: Create Accounting - Expected Results .System Test Script Scenario Step Event Due Test Step available Supplier Prepayment to invoice Role Payment Action or Path > Invoice Batches Test Step Details (B) Invoices and Query on the Required Invoice Review the Standard Invoice (B) Actions: Choose Apply/Unapply Prepayment Select the prepayment you want to use (in case there is more than one prepayment) . Supplier Lib.Choose the Check Box then enter the amount you want to apply to invoice .The Prepayment is Fully Applied .The Accounting Entry Created Actual Results Invoice is Fully Paid The Prepayment is Fully Status DR.(B) Press Apply .

2 Validate Credit Memo & Create Accounting AP Supervisor (N) Invoice > Entry > Invoice Batches - The Credit Memo Validated The Accounting Entry Created The Credit Memo Validated The Accounting Entry Created Ok 10.System Test Script 10 .1 Event Receiving Credit Note & Payment from supplier Or Employee pay back Test Step Entering Supplier Credit Memo Role AP Invoice Action or Path (N) Invoice > Entry > Invoice Batches Test Step Details Enter Batch Name Enter Credit Memo Header Information: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amount) Enter Credit Memo Distribution Lines Information: Line Type: Item Line Amount: Line Accounts: Save the Invoice Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting Query on the Required Batch Query on the Required Credit Memo (B) Press Action: Choose Pay in Full Enter Payment Information: Payment Type: Refund Payment Bank Account: Payment Document Number: Payment Date: Save the refund (B) Actions: Create Accounting (M) Tools > View Accounting - Expected Results - Actual Results The Credit Memo Saved Status Ok The Credit Memo Saved 10.System Test Specifications < Supplier / Employee Refund > Scenario Step 10.3 Payment Due Create Negative Payment (Refund) AP Payment (N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full - - The Payment Amount is Defaulted The Supplier is Defaulted The Payment Saved The Accounting Entry Created The Payment Amount is Defaulted The Supplier is Defaulted The Payment Saved The Accounting Entry Created - Ok Payables Implementation 10 .System Test Specifications < Supplier / Employee Refund > 16 of 26 .

System Test Specifications <Entering Payments> 17 of 26 .The invoice should quick pick in the Manual Payment window. compare the payment method of the bank account used in the Manual Payment window with that of the payment method in the Invoice Entry form (This defaults from the vendor) .System Test Script 11 . If it does not. (B) Action > Choose Format the check (B) Actions > Create Accounting Payables Implementation 11 .2 Event Test Step Enter a QuickChec k Role AP Payment Action or Path Payments > Entry > Payments Test Step Details - Expected Results .System Test Specifications <Entering Payments> Scenario Step 11.Format options should be available in the Action window .The Accounting Entry Created Actual Results Obtained as required Status Ok - Enter a QuickCheck (a single computergenerated check) by selecting "Quick" in the Type field of Manual Payment window Select Payment Type Quick Select the bank account Select Payment Document Enter the Payment document Date Enter the Supplier Name or Number Enter the Supplier Site (B) Enter an validated invoice that is not on hold by clicking Enter/Adjust Invoice button (B) Click Action button to navigate to the Payment Actions window.

Choose Single Request.(B) Press Submit . Supplier Lib.(B) Actions: Cancel Invoice .Enter the mandatory report parameters and specific your report by using the optionally parameters .1 Event Invoice Cancellation Test Step Invoice Cancellation Role AP Superviso r Action or Path (N) Invoices > Entry > Invoice Batches Test Step Details . Expense Acc 500 12. Acc.2 Print Invoice Register Standard Report AP Superviso r (N) Other > Requests > Run .(B) Press Ok .System Test Specifications <Cancel Unpaid Invoices > 18 of 26 .The Invoice Status Invoice Cancelled Actual Results The Standard Invoice reversed / cancelled The Accounting Entries cancelled The Invoice Status Invoice Cancelled The Invoice register printed Status Ok DR.Review the Standard Invoice .The Invoice register printed Ok 12.3 End of Period (Month) Payables Transfer to General Ledger AP Superviso r (N) Other > Request > Run Choose Single Request Select Request Name: (Payable Accounting Process) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status) .All AP transactions for the period range specified posted successfully to the General ledger GL Accounting Entries created for all invoices All AP transactions for the period range specified posted successfully to the General ledger Ok Payables Implementation 12 .System Test Script 12 .GL Accounting Entries created for all invoices .(B) Actions: Create Accounting Expected Results . 500 CR.(M) View > Requests > (B) Find to review your request status and the view the output - . then (B) Ok .Query on the Required Batch .The Standard Invoice reversed / cancelled .System Test Specifications <Cancel Unpaid Invoices > Scenario Step 12.The Accounting Entries cancelled .(B) Invoices and Query on the Required Standard Invoice .Select Report Name from LOV: (Invoice Register) .

System Test Specifications < Invoice Distribution Correction > Scenario Step 13.(B) Ok > (B) Submit .1 Event Test Step Transmit AP journal entries to GL Update to the Invoice Distributio n Lines Role AP Supervisor Action or Path (N) Other > Request > Run Test Step Details .Enter the request parameters . because the original distributions were already posted to the GL Actual Results unposted journal batch has been created for AP transactions Ok Status Ok 13.Adjust the invoice distribution to go to a different expense account than was originally entered in the PO distribution for the shipment .(B) Actions > Choose Validate .Query the updated invoice Expected Results .The user should not be able to change the distribution in the normal invoice entry screen.Select an invoice validated and transferred to GL .An unposted journal batch will be created for AP transactions .(B) Actions > Create Accounting .System Test Specifications < Invoice Distribution Correction > 19 of 26 .4 View invoice status Run Invoice Register Report AP Invoice (N) Invoice > Inquiry (N) Other > Request > Run AP Invoice .Invoice changes should have been applied properly .Create a new distribution line .Save the invoice .Select Request (Invoice Register Report) .3 13.(B) Ok > (B) Submit .Reverse the existing distribution line .Select Request (Payables Transfer to General Ledger) .2 AP Invoice (N) Invoices > Entry > Invoices > (B) Distributions Ok 13.Update the invoice amount header information .Corrections to the invoice should be reflected in the Invoice Register Report OK Ok OK Ok Payables Implementation 13 .Enter Request Parameters .System Test Script 13 .

Confirm adjusting void entries in GL .Run Void Payment Register to confirm void .Adjusting void entries should show in GL .Cancel the invoice Expected Results .Try to record a manual payment for this invoice .Select a payment created in the above steps .System Test Specifications <Void Payment > 20 of 26 .Transmit AP journal entries to GL .System Test Script 14 .System Test Specifications <Void Payment > Scenario Step 14.The void Payment should show up on the Void Payment Register report .1 Event Test Step Void Payment Role AP Payment Action or Path (N) Payments > Entry > Payments Summary (B) Actions Test Step Details .Void this check .The invoice should be available for the re-issuance of payment again Actual Results OK Status Ok Payables Implementation 14 .

Flag any accounts needing correction.(B) Ok > (B) Submit Expected Results .System Test Specifications < Payables Month-End Processing > Scenario Step 15.Assets Lines transferred to Oracle Assets Correctly Ok Ok Payables Implementation 15 .Select Request (Invoice On Hold Report).(B) Ok > (B) Submit - Ok OK 15. re-run if necessary to clear holds .All AP transactions for the period range specified posted successfully to the General ledger Actual Results OK Status Ok 15.4 Generate Mass Addition Create AP Supervisor (N) Other > Request > Run - - Choose Single Request Select Request Name: (Payable Accounting Process / Payables Transfer to General Ledger) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status) Choose Single Request Select Request Name: (Payables Transfer to General Ledger) Enter the Request Parameters: (B) Submit Request Select Another Request Name: (Mass Additions Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets Enter the Request Parameters: GL Date: Select Asset Book Name: (B) Submit Request Select Another Request Name: (Mass Additions Create Report) to review the result of Mass addition you previously submitted Enter the Request Parameters: OK Ok . .Select Request (Payables Accounting Entries Report) .System Test Specifications < Payables Month -End Processing >21 of 26 .Enter the request parameters . .Get a list of invoices that will not post to the current GL period due to posting holds.Reviews invoice distributions before posting.GL Accounting Entries created for all invoices and payments .GL Transfer Status (All Accounting Entries not transferred to GL) .3 AP Supervisor (N) Other > Request > Run 15.Enter the request parameters .2 Reviews invoice distribution s before posting Payables Transfer to General Ledger AP Supervisor (N) Other > Request > Run .System Test Script 15 .1 Event End of Period (Month) Test Step Get a list of invoices on hold Role AP Supervisor Action or Path (N) Other > Request > Run Test Step Details .

enter other criteria to limit your search Invoice Number: Line Number: Supplier Name: Supplier Number: Source Batch: Creation Date: Invoice Date: (B) Press Find to your asset lines Select Request (All Month End Reports) Enter the request parameters (B) Ok > (B) Submit Important reports include: 1.The Reports Printed and available for Reviewing in report set for errors Payables Implementation 15 .Accounts Payable Trial Balance - Lines transferred from AP with Status of NE W Ok Ok .System Test Script Scenario Step Event Test Step Role Action or Path Test Step Details - Expected Results Actual Results Status 15.Posted Invoice Register 2.5 View Mass Additions Lines FA Supervisor (N) FA> Mass Addition > Prepare Mass Addition - 15.Posted Payments Register 3.System Test Specifications < P ayables Month-End Processing >22 of 26 .6 Submit Month-End Reports AP Supervisor Other > Requests > Run Select Asset Book Name: (B) Submit Request (N) View > Requests (review the request status) Select the book you want to query lines in Select NEW in the queue field If you want to check some specific lines.

System Test Specifications <Payables Close Period > 23 of 26 .Run The Unaccounted Transactions Sweep Program.System Test Script 16 .3 AP Manager . use this program to redate accounting date of the open transactions to the first day of the next open period.Open the next period .Close the current period . that in case your business allow to change the transaction date (the opened transactions couldn·t be transfer to GL because there is unrealizable hold) .2 AP Manager 16.Payables Transactions entry and posting should be allowed to the open accounting period Ok Ok Payables Implementation 16 .The period status change to Closed Actual Results Ok Status Ok 16.The New opened period has a status of "Open" .The Invoice Sweep Report should show the newly-entered invoice Ok Ok .The previous period has a status of Closed .Select period to Closed Expected Results .1 Event End of Period (Month) Test Step Close Current Period Role AP Manager Action or Path (N) Setup > Calendar > Accounting > AP Accounting Periods Other > Requests > Run (N) Setup > Calendar > Accounting > AP Accounting Periods (N) Setup > Calendar > Accounting > AP Accounting Periods Test Step Details .System Test Specifications <Payables Close Period > Scenario Step 16.

closed.System Test Script Defect Log Defect ID Number Test Step Reference Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open. in process) Payables Implementation Defect Log24 of 26 .

System Test Script Open And Closed Issues For This Deliverable Open Issues ID Issue Resolution Responsibility Target Date Impact Date Closed Issues ID Issue Resolution Responsibility Target Date Impact Date Payables Implementation Open And Closed Issues For This Deliverable 25 of 26 .

Montlhly item wise purchase report 11. 8. Payment profile for paymentthrough local L/C has not been prepared In Invoice entry form only commercial invoice No. 7. 9. field does not exist Suppliers withholding tax should be defaulted on supplier level Payment/receipt voucher is required Party ledgers required with payment Party wise aging Debit/credit Note dose not effect the invoice amount and make the payment full/orgional value of invoice 10. 3. 5. 6. 2. Rounding off Sales Tax and excise duty Sales tax withheld is incorporated in invoice level which increase the data entry and human error element where as it should be on supplier default level. Withhodlin tax calculations are not correct Payables Implementation Open And Closed Issues For This Deliverable 26 of 26 . 4. field is available where as Sales tax invoice No.System Test Script Summary of Test Scripts observations 1.

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