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Types of Documents That will Be Produce by Project Manager Five Major Problems That will Occur During Project Management and Solution Reference
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and the testers for the computerized accounting. For the school project. and master project schedule(s) for the successful completion of the project. checking the critical part of the school project and finding out where more man-power and more resources will be used up and accurately releasing the necessary resources for it without over using it. with the documents that have been produced during the time the person has been working. To be able to manage the workforce. charts such as Gantt¶s chart. The Project Manager makes final decisions on tradeoff studies. and task changes within the contract statement of work which the assistant provides. etc. or can be diagrams such as ERP. i. NECESSARY RESOURCES INVOLVED IN PROJECT Workforce are the skilled and unskilled people needed in the project such as the programmers. The tools could be .Equipments are the hardwares and the type of softwares where on shelf or purchased softwares that will need to be used for the development of the project.. The project manager can minimize cost so that he won¶t run out of funds by using a WBS (work breakdown) approach. he should divide the project into the different parts like hardware. and services and with this division he can be able to find out what section of the project will involve more money and what part will not.project manager can purchase some accounting softwares from the market and make duplicates of it for the other systems in the school thereby reducing the amount of equipments that will have to be used.THE JOB SCOPES OF A PROJECT MANAGER IN AN INFORMATION SYSTEM. He is responsible for defining the organizational structure of the computerized and for interfacing with the functional organizations. If all the equipments are used up at once before the completion of the project. Tools refers to the softwares used to be able to effectively plan the project. it can be given to another team member so that the new person will be able to continue the work of the previous on time and without delay. dataflow diagrams. control and assigns budgets. system context diagrams. He is responsible for risk management. the project manager will have to get equipment which will cost money and therefore the project might fail. which is. the analyst. in case of any changes. The project manager is mainly responsible for the success and failure of the project which the school has contracted to him/her. 4 . Funding refers to the amount the project manager has been given for the completion of the school¶s project. simulators and prototypes. that the project manager can use to pass out information to the school¶s administrators about how the project will be like and also to tell more information to his team. The Project Manager directs and controls all work performed within the framework of the Work Breakdown Structure (WBS) that is. softwares. so that incase on person in the team gets sick or leaves the project. the project manager should employ enough people depending on how much he was given and also demand that each member of the team produces a documentation weekly of their work. Below are the job scopes of project managing. Project Manager¶s assistant is responsible for daily communications and formal project reviews with both the customer and his/her senior management which is then reported to the project manager.e.
then the quality of system produced will not be accepted and the project manager will not be able to handle the project within the given time period. Poor information from user requirement phase: sometimes the users may not really give details of the system expected from the project manager and this will be a big problem because the project might end up a disaster. and reviews to ensure customer¶s acceptance. The school administrator can ask for experiences from the project manager before contracting such project and the project manager can get help from someone with more experience than him and share the project with the person. the system analyst may not really understand what the user is taking about or may miss out a point while recording the requirements.Change control register report: show the set of practices around effectively managing changes to the project so that they are raised. Design documents is the detailed objectives. scope. summarized costs and resource requirements. To handle this problem. then the system analyst should take a tape recorder to record the conversation. summarized costs and resource requirements. Feasibility study report show¶s detailed research. Project review report is usually done at the end of the project to show the important project achievements and lessons learned from project errors for future project improvements. prioritized and implemented efficiently and with known impact on the project. It comprises of both functional and nonfunctional requirements. methodology used.Untrained project manager: if the project manager is not skilled enough and/or does not have experience handling this kind of projects. shows how the system will be delivered to the users. scope. assessed. roles and responsibility for the school¶s management to know.TYPES OF DOCUMENTS THAT WILL BE PRODUCED BY THE PROJECT MANAGER¶S TEAM DURING THE PROJECT. FIVE MAJOR PROBLEMS THAT MAY OCCUR DURING PROJECT MANAGEMENT AND THE SOLUTIONS. User requirement specification document/project assumption is where the analyst writes down what the users expect of the computerized system and their assumption from the users as well or the school¶s management. Quality plan document is project manager¶s schedules. expected duration the project will take and methods that provide grounds for financial justification of the project to the school¶s management. Other times. Implementation report done by the developers. the project manager should assign 2 or 3 people so that if one misses out on a detail the other should get it and they will be able to create an acceptable system. plans. The project manager should assign 2 system analysts to carry out feasibility study and 5 . roles and responsibility for the school¶s management to know. Business case justification document shows details for justification of the budget required for the project based on the feasibility study. the project manager should also advise the system analyst to create an interview form because sometimes the user may not have time for interview so a form should be created and if the user can be available for interviews. the project will become a failure. Project plan is the detailed objectives. Lack of detailed information from the feasibility stage. cost. user¶s requirement and project assumptions to the management of the school. If the project manager does not have a good description of the cost and time that will be needed to complete the project.
(Wikipedia) available at : <http://en.com/project-management/risk_management.org/wiki/Project_management>.html> (accessed on 19th October. available at : <http://www. the project manager can out-source his equipments and rent software tools for the duration of the project.A..Lack of sufficient or appropriate equipments: without the right tools and equipments. available at : < http://www.Unskilled team members: sometimes the team members in the project manager¶s team may not have enough expertise to carry out the project so the project manager should out-source his team members to be able to reduce failure rate of the project. REFERENCE. (business performance 2003). (online). 2010). (Wikipedia).A.bizmanualz.. (accessed on 19th October.com/blog/projectmanagement/top-ten-must-have-project-management-documents.A. 2010).wikipedia. N.com/projectmanagement/project_documents.businessperform. N. types of documents produced during project management..org/wiki/Project_manager>.compare results to see which one might be accurate enough for the project before submitting to the school¶s management.wikipedia. 2010)..A. Chris Anderson 2009.businessperform. available at : <http://en.html> (accessed on 18th October. (online). the project will be so much tiring and the project manager may not be able to complete the project or time or may run out of funds so to avoid this problem. problems in project management (online). meaning of project manager.(online). (accessed on 16th October.html> (accessed on 17th October. 2010) 6 . 2010) N. (business performance). N. types of documents produced during project management (online). (bizmanualz 2009) available at : <http://www. meaning of project management.
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