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PHILIPPINE ARMY PERSONNEL REFERENCE BOOK

13 December 2006

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The Philippine Army Personnel Reference Book contains a compilation of past and present policies crafted by the Headquarters Philippine Army. The information contained in this book shall not be communicated, either directly and indirectly, to the press or to any person not authorized to receive it.

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TABLE OF CONTENTS (Career Management and DLO)
Page LETTER OF PROMULGATION FOREWORD PREFACE ACKNOWLEDGMENT TABLE OF CONTENTS 3 4 5 6 7-19 20

Chapter 1 PLACEMENT 1.1 Personnel Assignment / Transfer
1.11 HPA Letter Directive dated 15 Nov 06 Implementation of EDRD HPA Letter Directive dated 08 Aug 06 Rotation of Personnel HPA Letter Directive dated 18 Oct 04 Failure to Comply with Official Orders of Military Personnel Transferred, Placed Detached Service/Temporary Duty HPA Letter Directive dated 28 Aug 01 Levelling of Personnel HPA Letter Directive dated 21 Mar 01 Rotation of officers and EP HPA Letter Directive dated 18 Nov 78 Policies / Instructions on Combat Assignments

21-24

1.12

25-26

1.13

27

1.14

28

1.15

29-30

1.16

31

1.2

Tenure in Office
1.21 HPA Letter Directive dated 24 May 05 Minimum and Maximum Term of Office (Tenure Limits) HPA Letter Directive dated 05 May 05 Tenure of Office of SDOs/DOs RESTRICTED 32-33

1.22

34

7

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1.3

Solicitations for Personal Advancement
1.31 HPA Letter Directive dated 21 Apr 05 Solicitation of Military Personnel for Personal Advancement HPA Letter Directive dated 06 Oct 03 Solicitation for Personal Advancement 35

1.32

36

1.4

Designation to Positions
1.41 HPA Letter Directive dated 16 Nov 06 Designation of Division Training Unit (DTU) Commander HPA SOP Nr 20 dated 24 Oct 06 Policy Guidelines in the Selection for the Position of Army Sergeant Major, Deputy AFP Sergeant Major for the Philippine Army HPA Letter Directive dated 15 Aug 06 Utilization of Female Line Personnel In the Philippine Army HPA Letter Directive dated 10 May 06 Selection for Designation as Brigade Commander and Deputy Brigade Commander HPA Letter Directive dated 10 Nov 05 Designation of Battalion Commanders for Combat Units HPA SOP Nr 06 dated 03 Oct 05 Qualification/Selection for the Position of Unit Sergeant Major HPA Letter Directive dated 25 Feb 05 Clearances for Sensitive Positions / Assignment HPA Letter Directive dated 21 Jan 05 Selection for the Designation as Brigade Commander and Deputy Brigade Commander HPA Letter Directive dated 14 Jun 04 Designation of Intelligence Officers 37-38

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39-42

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48-50

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51-53

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55-56

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12 80-86 2.56 71-72 1.11 HPA Letter Directive dated 18 Sep 06 Utilization of SFOC and SRC Graduates HPA Letter Directive dated 26 Jan 06 Selection of Candidates for Foreign Training / Schooling HPA Letter Directive dated 13 May 04 Selection of Candidates for Foreign Training HPA Letter Directive dated 02 May 05 Philippine Army Schooling Board RESTRICTED 77 78-79 2.1 Selection and Utilization of Students 2.RESTRICTED 1.50 HPA Letter Directive dated 23 Dec 03 Designation of SDOs HPA Letter Directive dated 15 Sep 03 Rigid Screening of Officers Assigned with Special Units HPA Letter Directive dated 08 Sep 03 Designation of Battalion Commanders (Amended CY 2003) HPA Letter Directive dated 16 Jul 03 Temporary Designation of Commanders.51 60-61 1.52 62-64 1. Chief of Unit Offices in the Absences of the Incumbents HPA Letter Directive dated 15 Jan 03 Designation of Officers to Key Positions HPA Letter Directive dated 03 Sep 02 Confirmation for the Designation of Key Positions HPA Letter Directive dated 25 Apr 02 Selection of Brigade Commanders HPA Letter Directive dated 24 Apr 01 Selection of Brigade Commanders HPA Letter Directive dated 23 Apr 01 Designation to Staff Positions Reserved for O6 58-59 1.57 73-74 1.58 75-76 Chapter 2 EDUCATION AND TRAINING 2.54 67-68 1.13 87-88 2.53 65-66 1.55 69-70 1.14 89-91 9 .

33 128-129 10 .23 HPA Letter Directive dated 20 Nov 04 103-106 Philippine Army Schooling Standard Committee HPA SOP Nr 07 dated 11 May 04 Programming of Officers for Basic and Advance Course HPA Letter Directive dated 10 Feb 04 Deferment of Schooling HPA Letter Directive dated 28 Jan 03 Reminders Re-Scholarship under Section 22K. NDA HPA Letter Directive dated 08 Feb 00 PA CGSC Admission Policy 107-112 2.24 2.27 119-120 2.26 116-118 2.3 EP Career Course Policies 2.32 HPA Letter Directive dated 01 Apr 03 124-125 Amendment to HPA Letter Directive dated 08 Oct 02 subject Termination of Accreditation of EP Courses HPA Letter Directive dated 30 Aug 02 Incentives for Students/Graduates of Army NCO Course HPA Letter Directive dated 21 Jul 99 EP Career Course RESTRICTED 126-127 2.33 2.2 Selection and Admission of Students 2.RESTRICTED 2.25 113-115 2.31 HPA Letter Directive dated 25 Mar 03 List of all Courses Accredited as Basic and Advance NCO Career Course 121-123 2.15 HPA SOP Nr 04 dated 30 Aug 02 Selection of Candidates for Army NCO Course and Utilization of Graduates 92-95 2.22 97-102 2.21 HPA Letter Directive dated 01 Sep 06 Amendment to HPA SOP Nr 15 dated 29 Nov 04 HPA SOP Nr 15 dated 29 Nov 04 Screening and Selection of PA Officers for The Command and General Staff Course 96 2.

13 144 3.21 HPA SOP Nr 10 dated 09 June 2006 Promotional Examination for EP HPA SOP Nr 13 dated 29 Dec 03 Promotional Examination for PA Enlisted Personnel HPA Letter Directive dated 29 Dec 04 Promotional Examination for EP HPA Letter Directive dated 09 Jul 03 Promotion Authority 145-151 3.11 HPA Letter Directive dated 07 Mar 06 Temporary Promotion to Grade O-3 HPA Letter Directive dated 03 Sep 04 Proposed PA Officer Performance Reporting System HPA SOP Nr 03 dated 19 Mar 04 Placement and Deletion of Names In The PA Seniority Lineal List (SLL) 139 140-141 3.43 137-138 Chapter 3 PROMOTION 3.22 152-155 3.4 Other Training Policies 2.42 2.1 Officer Promotion 3.23 156-159 3.24 160-161 3.3 Other Promotion Policy 3.RESTRICTED 2.2 Enlisted Personnel Promotion 3.12 142-143 3.31 HPA Letter Directive dated 07 Sep 00 Guidelines in the Updating and Issuance of Summaries of Information (SOIs) 162-163 RESTRICTED 11 .41 HPA Letter Directive dated 13 Mar 06 130-131 Renaming of Title for Signal Corps Career Courses HPA SOP Nr 04 dated 01 Mar 04 Changes of Armed Forces of the Philippines Occupational Specialty (AFPOS) HPA Letter Directive dated 23 Mar 92 Policy on Student Failure in Schooling Duties 132-136 2.

Rules and Regulations on Enhancing the PA Grievance System thru an Effective Feedback Mechanism 200-203 RESTRICTED 12 .16 181-183 4.RESTRICTED Chapter 4 DISCIPLINE.21 HPA Letter Directive Dated 24 Nov 05 Disposition of Lawyers as Retainers in Major Subordinate Units of the PA HPA Personnel Directive Nr 01 dated 15 Jul 05 Disposition of AWOL Cases HPA SOP Nr 04 dated 05 May 05 Handling and Disposition of Army Personnel Detained and / or Confined Under Article of War 70 and Other Existing AFP Regulations 184-187 4.14 173 4. LAW AND ORDER 4.23 193-199 4.11 HPA Letter Directive dated 15 Nov 06 Measures to Free PA Personnel from “Financial Hazing” HPA Letter Directive dated 23 Oct 06 Removal of Tattoo HPA Letter Directive dated 1 Aug 06 Conduct of Military Personnel HPA Letter Directive dated 3 Aug 06 Cockfighting and Other Gambling Related Practices HPA Letter Directive dated 12 Jan 05 PA Discipline Law Order Clearance System Operational Guidelines HPA Letter Directive dated 08 May 04 Monogamy in the Philippine Army 164 165-170 4.32 HPA SOP Nr 05 dated 17 Mar 06 Implementing Guidelines.15 174-180 4.2 Investigation / Disposition 4.22 188-192 4.3 Feedback / Grievance Mechanism 4.13 172 4.1 Military Discipline 4.12 171 4.

22 232 13 .16 225-228 5.14 219-222 5.2 Leaves 5.17 229 5.18 230 5.11 HPA SOP Nr 23 dated 26 Oct 06 Policy Guidelines on the Issuance and Utilization of Combat Life Saver (CLS) Kit and Conduct of CLS Training HPA Letter Directive dated 31 Jul 06 Patient Mess HPA Letter Directive dated 25 Apr 06 Policy and Guidance (Army Dental Surgeon) HPA Letter Directive dated 16 Feb 06 Appointment of Medical Consultants in Field Units HPA Letter Directive dated 08 Feb 06 Hepatitis B Immunization to All Newly Recruited Philippine Army Personnel HPA Letter Directive dated 20 Oct 05 Physical & Medical Examination for New Entrants HPA Letter Directive dated 12 Sep 04 Reiteration On The Implementation Of HPA Letter Directive dated 23 Jul 02 Re Conduct of Limited Medical/Physical Examination HPA Letter Directive dated 01 May 03 Blood Type of Individual Soldiers 211 212-214 5.13 217-218 5.1 HPA Letter Directive dated 4 Sep 06 Amended DLOIS Guideline 204-210 Chapter 5 MORALE AND WELFARE 5.12 215-216 5.4 Miscellaneous 4.RESTRICTED 4.15 223-224 5.21 HPA Letter Directive dated 24 Apr 06 Duration of Leave for Unit Commander HPA Letter Directive dated 21 Sep 05 Leave To Be Spent Abroad RESTRICTED 231 5.1 Health Services 5.

4 Special Services 5.3 Awards and Decorations 5.43 HPA Letter Directive dated 01 Jun 04 Army Physical Fitness Test 240-243 5.32 237 5. Rules and Regulations on The Granting Of the Pangkabuhayang Gawad Sa Mapagkalingang Army (PGMA) Village Off-Base Housing Projects 256-261 5.54 262-266 RESTRICTED 14 .42 239 5.23 HPA Letter Directive dated 20 Jan 04 Mandatory / Forced Leave 233-234 5.53 HPA SOP Nr 08 dated 08 Mar 06 Management.31 HPA Letter Directive dated 02 Aug 05 The Philippine Army Individual Readiness Badge HPA Letter Directive dated 30 Dec 03 Giving of Awards to Personnel with Pending Case 235-236 5.52 250-255 5.41 HPA Letter Directive dated 15 Aug 06 Use of PA Wellness Center on Retired Military Personnel & Civilian HPA Letter Directive dated 04 Apr 05 Annual Physical Examination & Fitness Test 238 5.51 HPA SOP Nr 07 dated 07 Apr 06 Management. Operation and Maintenance of AFP Transient Facility In Ilo-Ilo City HPA SOP Nr 06 dated 21 Mar 06 Management.5 Housing and Accommodation 5. Operation and Maintenance of AFP Transient Facility In Davao City 244-249 5.RESTRICTED 5. Operation And Maintenance of AFP Transient Facility In Cebu City HPA SOP Nr 04 dated 18 Feb 06 Implementing Guidelines.

72 286-287 5.76 291 5.71 HPA Letter Directive dated 23 Oct 06 Decorum and Dress Code in Military Churches HPA Letter Directive dated 10 Oct 06 Wearing Of Uniforms HPA Letter Directive dated 14 Aug 06 Wearing of Headgear Outdoor HPA Letter Directive dated 22 Nov 04 Changes in Uniform HPA Letter Directive dated 07 May 04 Changes in Uniform HPA Letter Directive dated 30 Dec 03 Changes In Service Blouse and Bush Coat Uniforms HPA Letter Directive dated 15 Nov 02 Wearing of BDA Uniform HPA Letter Directive dated 03 Sep 02 Wearing of BDA Uniforms HPA Letter Directive dated 03 Sep 02 Rank Insignia for BDA HPA Letter Directive dated 03 Sep 03 Unauthorized Attachment on Uniforms. Use of Cell Phones.55 HHSG Letter Directive dated 27 Aug 04 Transient Quarters 267-275 5.75 290 5.79 296 5.80 297 15 .74 289 5.78 294-295 5.RESTRICTED 5.7 Uniforms 5.62 280-281 5.6 Financial Assistance and other Amelioration 5.73 288 5.63 282-283 5.61 HPA Letter Directive dated 17 Mar 06 Decentralized Reimbursement of Hospital Expenses (RHE) for Combat Casualties HPA SOP Nr 03 dated 07 Feb 06 PA Provident Fund Board HPA Letter Directive dated 22 Jun 05 Education Assistance for FY 2005 276-279 5. Shades or Dark Sunglasses RESTRICTED 284-285 5.77 292-293 5.

22 314-315 6.23 316-321 6.3 Attrition and Separation 6.83 301-302 Chapter 6 PROCUREMENT & ATTRITION 6.1 Procurement of Officers 6.2 Procurement of Enlisted Personnel 6.82 299-300 5.24 322-325 6.21 HPA Letter Directive dated 28 Feb 06 Special Enlistment of Registered Nurses HPA Letter Directive dated 16 Nov 04 Extension of Military Service after ETE for Purpose of Compulsory Ret HPA Letter Directive dated 07 Jul 04 Restructured Reenlistment System HPA Letter Directive dated 20 Oct 05 Physical and Medical Examination for New Entrants HPA Letter Directive dated 18 Feb 04 No Civilian Helper (Striker) Policy 310-313 6.25 326 6.RESTRICTED 5.81 HPA Letter Directive dated 03 Sep 02 Nameplate for General Office Attire (GOA) Uniform HPA Letter Directive dated 30 Jul 02 Proper Wearing of Uniform HPA Letter Directive dated 15 Apr 02 Wearing of the Army GOA 298 5.31 HPA Letter Directive dated 22 Feb 05 Guidelines on the Implementation of the Post Retirement & Separation Employment Plan RESTRICTED 327-329 16 .13 307-309 6.12 HPA SOP Nr 06 dated 29 Apr 04 Implementing Guidelines Rules and Regulations (IGRR) on the Re-Cadre/Re Entry of Officers in the PA HPA Circular Nr 1 dated 03 Apr 87 Tour of Active Duty and Security of Tenure of Reserve Officers under EO 79 303 304-306 6.

32 HPA Letter Directive dated 06 Aug 03 Designation of Female Soldiers as Survivor NCOs 330 Chapter 7 FISCAL AND BUDGET 7.21 HPA Letter Directive dated 11 Jan 06 Payment of Reenlistment Clothing Allowance (RCA) HPA Letter Directive dated 06 Oct 05 Control Measures on the Proper Utilization of RCA HPA Letter Directive dated 12 Sep 05 Granting of Collateral Entitlements based on CY 2000 Basic Pay Rate HPA Letter Directive dated 04 Mar 05 Measures for the Proper Utilization of RCA “In-Cash” 334-335 7.23 345 7.26 365-366 7.25 HPA SOP Nr 08 dated 11 May 04 IGRR Instructor Duty Pay HPA Letter Directive dated 05 Mar 04 Modification of Items Cost Adjustment on RCA & In-Kind HPA Letter Directive dated 28 May 03 Modification of Items/Cost Adjustments on RCA “In-Cash” and “In-Kind” Portion HPA Letter Directive dated 02 May 03 IGRR on Grant of HDP HPA Letter Directive dated 12 Nov 02 Cost Adjustment of the RCA “In-Cash and In-Kind” Portion RESTRICTED 359-364 7.11 HPA Letter Directive dated 26 May 05 Take-Home Pay of Military Personnel and Civilian Employees 331 332-333 7.RESTRICTED 6.2 Collateral Entitlements 7.24 346-358 7.29 375-376 17 .27 367-368 7.1 Mandatory Pay and Allowances 7.28 369-374 7.22 336-344 7.

57 397 18 .53 392 7.52 FCPA Memo Nr 2006-04 dated 13 Mar 06 Issuance of Interim and Final Statement of Last Payment (SLP) For PA Retirees HPA Letter Directive dated 10 Apr 00 Implementing Circular of RA 8220 (Additional Enlisted Grade in the AFP) HPA Letter Directive dated 25 Sep 91 Additional Death Benefits for KIA HPA Letter Directive dated 07 Aug 92 Report of Death HPA Letter Directive dated 06 Mar 92 Assistance to the Bereaved Family During the Funeral Wake HPA Letter Directive dated 12 Jul 93 LOD Board Proceedings RESTRICTED 388-391 7.54 393 7.5 Retirement. Separation and Death Benefits 7.51 HPA Letter Directive dated 16 Aug 05 Creation of PA Claims and Benefits Board 386-387 7.4 Loans 7.55 394 7. Subject: Parachutist’s Pay 377-378 7. HPA dated 3 Apr 01.43 384-385 7.30 HPA Letter Directive dated 22 Aug 02 Circular Nr 02 Amendment to Cir Nr 3.42 383 7.RESTRICTED 7.56 395-396 7.41 HPA Letter Directive dated 21 Mar 06 Guidelines on the Utilization Stamp Pad In The Pay Slips Used For Loan Application HPA Letter Directive dated 01 Oct 03 Co-Maker Problem HPA Letter Directive dated 15 Sep 03 Reiteration on the Implementation of HPA Letter Directive dated 30 July 2001 Re Measures to Reduce Excessive Loans of PA 381-382 7.31 HPA Letter Directive dated 28 May 03 379-380 Amendatory Rules & Regulations Governing The Monetization of Leave Credits of Government Officials & Employees 7.

64 410 7.67 413-415 RESTRICTED 19 .61 HPA Letter Directive dated 16 Nov 05 Administration and Utilization of Unit Sustainment Fund HPA Letter Directive dated 05 Sep 05 Billing and Fund Transfer System HPA Resource Management Directive Nr 2005-01 dated 11 Apr 05 Resource Management (Utilization of the Unit Sustainment Fund) HPA Letter Directive dated 13 Dec 04 Austere Christmas Celebration HPA Letter Directive dated 10 Jan 04 Solicitation HPA Letter Directive dated 03 Sep 02 No Solicitation HPA SOP Nr 98-01 dated 27 Feb 98 Policies on the Issuance of Statement of Last Payment 398 399-403 7.62 404-406 7.RESTRICTED Chapter 8 MISCELLANEOUS POLICIES 7.66 412 7.63 407-409 7.65 411 7.

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Subject: Failure to Comply with Official Orders on Change of Assignment. HPA Directive dated 23 June 1993. 2. it has come to the attention of various commanders that majority of the personnel who are assigned and/or transferred to other units are reporting late. These malpractices are manifestations of poor discipline and unprofessional conduct. 3.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Subject: Guidelines in Reporting for Duty of Military Personnel Transferred. However. Metro Manila 1/AAGPD SUBJECT: Implementation of EDRD 15 November 2006 TO: All Unit Commanders/Heads of Office 1. The assignment/reassignment of personnel is being carried out in the Philippine Army not only as a means to rotate personnel for career development but also to ensure that the units are operationally efficient. dynamic and responsive. Placed Detached Service/Temporary Duty. Subject: Failure to Comply with Official Orders of Military Personnel Transferred. 4. RESTRICTED 21 . References: a. In order to correct these misdemeanors and negate similar instances. b. requesting for the nullification of orders. no request for extension of EDRD and cancellation/nullification of orders shall be entertained unless the reason to cancel/nullify such orders is due to extreme service exigencies. Thus. attuned to the changing times and needs of the organization. It also hampers the effort and program of the Command to rationalize the assignment/reassignment of personnel to all PA units. c. Only the Commander of Major Units (Division equivalent and higher commands) or Commands whose subordinate units are dispersed nationwide may cause the cancellation/nullification of orders for service exigencies. the following guidelines on the implementation of EDRD shall be strictly observed: a. GHQ Circular Number 9 dated 20 December 2001. Placed on Detached Service (DS) or on Temporary Duty (TDY). HPA Directive dated 18 October 2004. requesting for extension of EDRD for various reasons and worst. Official orders issued by appropriate authorities at all levels of Command covering any change of assignment shall be deemed irrevocable.

f.g. The issuing authority shall issue reassignment orders only in two (2) batches of effective date. upon reporting to the gaining unit. Unit commanders/chiefs of office of losing units shall provide Letter Orders and release their personnel with reassignment orders following the time schemes stipulated below: 1) Personnel reassigned to units within the same geographical location (e. To ensure that the personnel/units concerned are properly notified. To give time to prepare for requirements resulting from such transfer like transportation bookings. smooth turnover to the incoming replacement and working for the Statement of Last Payment. the issuing authority shall maintain a logbook which shall serve as a monitoring instrument to record the compliance of the losing units in a written form indicating therein that the concerned reassigned personnel were duly notified (see attached Inclosure). 5. clearing money/property accountabilities. 2) Personnel reassigned to units within adjacent geographical locations (e. g. e. The issuing authority shall inform the concerned reassigned personnel and units (gaining and losing) in two (2) forms of communication: radio message for timely notification of concerned personnel/unit and the official orders. within Luzon) – must be released by the unit for a minimum period of three (3) days prior to EDRD. RESTRICTED 22 . every 1st day and 16th day of the month except when the positions to be vacated are triggered by retirement and relief due to service demands. Unit commanders of losing units may grant requests for leave (furloughs/passes etc) in favor of the reassigned personnel during the thirty (30) day window period prior to EDRD provided that the concerned personnel have completed clearing all requirements as stated in para 4d. d. and the leave duration will not overlap with the set time schemes for travel cited in para 4e and the EDRD itself. Hence. c. Personnel who fail to report to his gaining unit on EDRD within 24 hours shall be reported AWOL and shall be meted with appropriate punishments based on the existing Policy on Disposition of AWOL cases.g. concerned personnel shall not be allowed to request for mission/leave/passes to settle these administrative requirements. securing unit clearances.RESTRICTED b. orders shall be issued to the reassigned personnel thirty (30) days prior to EDRD. from Visayas to Mindanao) – must be released by the unit for a minimum period of five (5) days prior to EDRD. and chiefs of issuing authority may craft their own Implementing Guidelines and are held responsible for the strict implementation of this directive. All unit commanders. heads of office. 3) Personnel reassigned to units from Luzon to Mindanao or vice versa – must be released by the unit for a minimum period of seven (7) days prior to EDRD.

RESTRICTED 6. RESCISSION: All existing PA directives on EDRD in conflict with this policy are hereby rescinded. For guidance and strict compliance. This directive takes effect upon publication. 7. 8. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General Inclosure: Monitoring Chart for EDRD RESTRICTED 23 .

11ID (attached radio message from CG.Sample Monitoring Chart Format MONITORING CHART FOR EDRD Rank. Name & Serial No. 605th Bde (attached radio message from CG. PA 16 Jan 2007 P-1 SO# 500 HPA dated 10 Dec 06 TSg Pedro Filipino 717171 (QMS) PA 605th Inf Bde POL NCO. S4 Section 1st Inf Div. 11ID Chief. Prese nt Unit Designa tion Gaining Unit EDRD Authority MAJ JUAN DELA CRUZ O12345 (INF) PA OG3. PA 01 Feb 07 P-8 SO# 534 HPA dated 25 Dec 06 Remarks (Attach the radio message from losing unit) Concerned officer was already informed by G1.RESTRICTED Inclosure .11ID) Concerned EP was already informed by S1.6ID) RESTRICTED 24 . Opns Section OG3.

2) NCR duty.Those who are on continuous NCR duty for four (4) years. For this purpose. Officers . b. PA. References: a.programming of personnel who will be affected by the rotation of policy shall be recommended to CO. Purpose and Scope: This directive shall set policies on the rotation of personnel from HPA offices/units and post units to PA major subordinate units outside NCR. Priority for reassignment of personnel by batch shall be determined RESTRICTED 25 Cpl to TSg . c. LABde. 3. HPA Directive dated 21 March 2001. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. Scheme of Implementation . Polices: The following guidelines shall set the policies on the rotation of personnel from HPA offices/units and post units to PA major subordinate units outside NCR: a. d. Civilian Employees .Those with seven (7) years continuous . Subject: Rotation of Officers/EP. Metro Manila 1/AGPD SUBJECT: Rotation of Personnel 8 August 2006 TO: All Concerned 1. and all engineering units except 525ECBn. PA major subordinate units outside NCR include all Infantry Divisions. Their next assignment will be determined by their respective career advisers based on their respective career development path/QRS. APMC (Attn: Chief. Placement Branch) by their respective Chief of Office or Post Unit Commander.No civilian employees shall be retained or assigned within the TRIAD staffs of the Commanding General. 2. Command Guidance. Enlisted Personnel 1) Pvt and Pfc .Automatic field assignment/reassignment for these enlisted personnel.

CMOG. 5. Rescission: HPA Directive dated 21 March 2001. 01 November 2006 . 4. As such. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General RESTRICTED 26 . and implement the next or succeeding cycle/s of rotation of personnel. Chiefs of Office and Post Unit Commanders shall be guided by following dates of implementation as indicated below: 16 August 2006 – automatic field assigned for all Pvts and Pfcs. Immediately after the completion of the first salvo of rotation of personnel on 16 January 2007.2nd Batch (Officers and EP with the rank of Cpl to TSg). recommend. f. Effectivity: This letter directives takes effect immediately. ISG and Signal Group to include Doctrine Center of TRADOC and NCR RCDG of ARESCOM by constantly monitoring their respective roster of troops. e. 01 September 2006 – 1st Batch (Officers and EP with the rank of Cpl. APMC shall ensure the implementation of rotation policy of post units like ASCOM. assess. APMC shall plan. Subject: Rotation of Officers/EP and all previous policies/directives inconsistent with this directive are hereby rescinded.RESTRICTED also by their respective Chief of Office or Post Unit Commander. 16 January 2007 – 3rd Batch (Officers and EP with the rank of Cpl to TSg).

Henceforth. In some cases. s-87. Reference: Circular Nr 14. GHQ AFP. 4. It has come to the attention of the Command that incidents of AWOL cases are increasing. all Unit Commanders and Office Heads are reminded to exert necessary actions to locate the concerned personnel by communicating with the losing units/offices prior to issuance of discharge order. and no effort from the gaining units is exerted as to the whereabouts of the concerned military personnel. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 27 . that if the concerned military personnel cannot be located inspite all efforts of the gaining unit. based on investigation in absentia but continued to received their pay and allowances from the units where they are rendering duty. Provided. most of these cases were due to administrative lapses or lack of coordination between gaining and losing units of concerned military personnel. Placed Detached Service/Temporary Duty TO: All Unit Commanders/Head of Officers 1. As observed. These measures are geared toward improving efficiency in personnel management by minimizing bureaucratic procedures in the disposition of cases. however. For strict compliance. were not reported by the losing units.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. These changes. Metro Manila APMC/AGPD SUBJECT: 18 October 2004 Failure to Comply with Official Orders of Military Personnel Transferred. upon issuance of drop from rolls order. 3. Placed Detached Service/Temporary Duty. Subject: Report of Compliance of Military Personnel Transferred. 2. 5. some personnel to not report on their EDRD due to nullification. most military personnel were discharged. the pay and allowances of the concerned personnel shall be automatically withheld. amendment of their orders. As a result.

Units and Officers at HPA and ASCOM are to reduce the Officer and EP fill-up by 10%.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Division and Brigade Headquarters should have a lower personnel percentage fill-up compared to the Infantry Battalions. have a higher percentage fill-up than the frontline Battalions and Companies. For guidance and strict compliance. Makati City 28 August 2001 1/AAG SUBJECT: Levelling of Personnel TO: All Concerned 1. BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 28 . The absence of officers in the Platoon and Company during combat operations is a factor that could result to tactical debacles. The shortage of Officers to lead Platoons. 2. 4. Ironically. b. All concerned are directed to implement leveling of Officers and EP by following these guidelines: a. Affected personnel shall be assigned to the priority line units. particularly the rifle companies. c. Infantry Battalions should be filled-up to at least 20 Officers and 453 EP Rifle Companies should have at least three (3) Officers and 101 EP assigned. In order to enhance the operational effectiveness of our Infantry Battalions. The problem. however. did not come about overnight but the result of different factors and events leading to the depletion of our personnel resources. 3. This letter Directive shall take effect upon publication. Companies and Battalions is a problem that has been nagging Major Unit Commanders and HPA for the past several years. leveling of personnel from PA level down to the Infantry Battalions is necessary. The most significant among the findings is the imbalance percentage fill-up among the various levels of command and unit. the Major Unit Headquarters and Brigade Headquarters or its equivalent.

b. Subject: Rotation of Officers/EP. those with less than three years of c. As soldiering finds its traditional meaning in non-garrison environment everyone should look forward to rotation as a healthy sign of a well-administered career. a. It is not a one-shot affair that exempts him from reassignment to the field after a stint in the past in the area(s) of conflict. those who have been WIA. b. Reference: 1/ADPD/80-01 dated 21 June 1980. Purpose and Scope: This prescribes policies and procedures to enable the Command to implement rotation policies. 3.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Makati City 1/AAG 21 March 2001 ROTATION OF OFFICERS/EP SECTION I GENERAL 1. those who have a brother or a father in the same.those with three (3) or more years or continuous stay in line units. Rationale: Every personnel in the Philippine Army should look at field/combat assignments as cyclical process. 5. the priority for reassignment shall be given to those who have stayed longest/shortest as the case may be. In each priority level.those who have been in garrison duty for three years or more. Priority for Field Assignment: a. SECTION II GUIDELINES 4. which must be experienced repeatedly in the span of his military career. 2. FIRST PRIORITY . RESTRICTED 29 . SECOND PRIORITY . SECOND PRIORITY continuous stay in line units. Priority for rotating out of field assignments. FIRST PRIORITY .those who have no field assignments.

c. particularly officers shall be in coordination with their respective Service Branch. SECTION V EFFECTIVITY This personnel directive shall take effect upon publication. b.RESTRICTED 6. 9. the following shall be considered: a. 8. Listing of Personnel Post unit commanders and chiefs of offices shall submit to this Hqs (Attn: G1) NLT one month after publication of this letter a listing of officers/EP indicating opposite each name. Coordination with Service Branches Assignment of personnel. Said list should be updated every end of semester. However. Major PA units shall apply the same procedure in rotating their personnel from field to garrison duties and vice versa. Career pattern Geographical Assignment Acceptance of unit commander Unit fill-up Preferential assignment Failure to Submit Report Failure of Commanders to submit the required report will constrain this Hqs to select personnel to be reassigned. e. unit and date of their last three (3) assignments and physical fitness profile (as applicable). SECTION IV RESCISSION All previous policies inconsistent herewith are hereby repealed or modified accordingly. d. BY COMMAND OF LIEUTENANT GENERAL VILLANUEVA: (Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General RESTRICTED 30 . SECTION III PROCEDURES 7. Consideration on Personnel Case should be taken in rotating personnel with technical and special skills without immediate replacement so as not to jeopardize technical and administrative functions of Hqs.

son(s) or brother(s) are assigned in the same units and their duty assignments. the Chief Surgeon Army shall furnish this Hqs (Attn: G1) a consolidated list of personnel admitted in all hospitals. Makati City 1/AAGPD SUBJECT: 18 November 1978 Policies/Instructions on Combat Assignments TO: All Unit Commanders 1. 2. In case of hospitalization as result of being WIA. Commanders shall give them administrative assignments or any other duties not directly involving combat operations. if below P-1. 1b and 1d. Personnel who have been seriously wounded in combat and whose physical profile has been officially categorized as not fit for combat duty by proper authority shall not be given combat assignments unless they volunteer. at the latest during their next annual physical examination. Effective immediately. The Command Sergeant Major and the Army Inspector General shall include during their staff inspections and visits a survey on the exigent of implementation of this Letter Directive. a. Commanders shall report in writing compliance to paras 1a. e. Commanders whose father. including those in AFPMC and civilian hospitals stating therein their date of admittance and release. d. At the end of every quarter. They shall however be required to undergo a reevaluation. reason for confinement. (Sgd) FORTUNATO U ABAT Major General AFP RESTRICTED 31 . physical profile upon release and date of reevaluation of physical profile. Father and son (s) or two or more brother shall not be assigned in combat units at the same time. personnel with physical profile lower than P-1 for reasons not due to combat shall be given lesser priority for assignment in command and other sensitive positions. the following policies/instructions on combat assignments shall be implemented by all Commanders. Considering all other things equal.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. c. the wounds shall be categorized as serious. less serious and slight. b. Personnel who have been officially declared unfit for combat duty as a result of hospitalization for assignments.

References: a. All Personnel Officers shall monitor the Officers’ tenure of office and recommend qualified replacement at appropriate time. that an officer should hold a particular position/assignment for a period of not less than one year to provide meaningful contribution to an organization. Procurement and Special Disbursing Officers in the AFP to preclude the forging of “unholy alliances” between these critical resource officers and persons transacting business with them. Metro Manila 1/AAGPD SUBJECT: 24 May 2005 Minimum and Maximum Term of Office (Tenure Limits) TO: All Concerned 1. the following are guidelines in the implementation of this directive. c. However. 4. a. Logistics. Comptrollers. In determining the tenure of Officers and projection of Officers to position. b. Procurement and Disbursing Officers. The Feliciano Commission Report has recommended limiting the tenure of Logistics.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 3. Officers assigned in major subordinate units who reached the maximum three years of assignment in one position/office may be rotated within the command with a higher TO position or at higher level of command with same TO position previously held. 2. this command reiterates the command policy on assignments. subject: Tenure Limits of Comptroller. Disbursing and Special Disbursing Officers. b. PA Officers’ Career Management Manual. To effectively pursue AFP reforms and further strengthen the adherence to the Officer’s Career Management Manual. The tenure in position shall be reckoned from the date of designation in full-time capacity in a certain unit. A special monitoring scheme should be made for Fund Accountable Officers such as Resource Managers. RESTRICTED 32 . he/she should not hold a position for more than three years to give other officers the opportunity to hold the same. Logistics. 5. Memorandum from GHQ AFP dated 07 Jul 04. Prolonged tenure in these critical resource positions tend to breed familiarity that unwittingly results to graft and corruption thereby undermining that AFP’s good image and its continuing reform efforts.

Unit Commander/Chief of Office may cause the relief of officers occupying said positions in less. all Unit Commanders/Chief of Office shall submit list of officers occupying Logistics/Procurement/Special Disbursing Officers positions to APMC NLT the 3rd day of the succeeding month after every quarter for consolidation before submission to CSAFP (Attn: J1). 6. BY COMMAND OF MAJOR GENERAL LEDESMA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 33 . 7. For guidance and strict compliance.RESTRICTED d. than a year if deemed necessary. Schooling Boards and such other Boards reasons for his/her early relief and shall be incorporated in the Officer’s Military Personnel File for future reference. such as when an overall evaluation of his professional conduct and performance is required. All Unit Commanders shall forward to the concerned Selection Boards. In this connection.

2. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 34 .RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 3. Metro Manila 1/AAG SUBJECT: Tenure of Office of SDOs/DOs 05 May 2005 TO: All Concerned 1. all unit commanders shall ensure that designated SDOs/DOs are not due for relief or reassignment for one (1) year upon designation. For strict compliance. It has been observed that the bond of SDOs/DOs paid by the Command is not optimized because some of these designated officers are relieved even before their bond expires. the designation of SDOs/DOs should at least coincide with the duration of the bond paid to the Bureau of Treasury. In order for the Army to optimize the payment of bond. Further.

3. “solicitation letters and endorsements shall be incorporated in the erring personnel’s Military Personnel File for future reference. on matters concerning promotions. For guidance and strict compliance. AFP Letter Directive dated 03 May 2001. copies of the solicitation/endorsement letters as reference during deliberations. assignments. HPA Letter Directive dated 06 October 2003.RESTRICTED HEADQUARTERS PHILIPPINE ARMY OFFICE OF THE COMMANDING GENERAL Fort Bonifacio. quoted as follows. 4. Solicitation for Personal Advancement. there are still a number of Officers and Enlisted Personnel committing the same practice. schooling and other personal requests. It has been observed that in spite of existence of established ethical standards and previous directives preventing the practice of soliciting assistance and favors particularly from politicians and ranking military officers occupying influential positions. In this regard. such as when an overall evaluation of his professional conduct and performance is required.” All Unit Commanders shall forward to the concerned Selection Boards. Subject: Solicitation for Personal Advancement by Military Personnel. I direct the strict implementation of para 5 of ref 1a. (Sgd) GENEROSO S SENGA Lieutenant General AFP RESTRICTED 35 . 5. GHQ. Subject: 2. all military personnel are held responsible to inform their friends and relatives to desist from interfering in the professional development of our Armed Forces in our effort to abide by the constitutional mandate to insulate the military from political influence and/or intervention. b. References: a. Makati City 21 April 2005 SUBJECT: Solicitation of Military Personnel for Personal Advancement TO: All Concerned 1. Schooling Boards and such other Boards.

6. guidance and strict compliance. military officers and non-commissioned officers occupying influential positions. In this regard. it has been observed that personal favors are being sought from high ranking military officers. it remains a major concern. In some cases. all military personnel are once again reminded to desist from soliciting or lobbying favors for personal advancement.5 of the AFP Code of Ethics (As amended). References: a. schooling and other similar personal requests. 4. Similarly. 2. 5. All high-ranking officers. Subject: Solicitation for Personal Advancement by Military Personnel. All Unit Commanders/Chiefs of Offices are reminded to impose disciplinary sanctions based on existing rules and regulations against their personnel who are found to be guilty of committing such practice. assignments. officers and non-commissioned officers occupying influential positions shall refrain from tolerating such practices. on matters concerning promotions. “sponsoring” certain individuals is also being practiced. b. GHQ-AFP Letter Directive dated 3 May 2001. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 36 RESTRICTED . 3. Sec 4. particularly from politicians.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In spite of the existence of established ethical standards and previous directives on preventing the practice of soliciting outside assistance. For widest dissemination.3. Metro Manila 1/AAGPD SUBJECT: 06 October 2003 Solicitation for Personal Advancement TO: All Concerned 1.

Subject: Designation of Commanders of Combat and Combat Support Units. Philippine Army for approval. 3. c. Subject: Designation of Officers to Key Positions. References: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 37 RESTRICTED . Subject: Designation of Battalion Commanders for Combat Units. HPA Letter Directive dated 27 February 1991. Metro Manila 1/AGPD SUBJECT: 16 November 2006 Designation of Division Training Unit (DTU) Commander TO: All Concerned 1. HPA Letter Directive dated 10 November 2005. Must possess an INFANTRY AFPOS. Any Officer may be designated DTU Commander provided he satisfies the following requirements: 1) 2) 3) 4) Must have a rank of LTC or MAJ Must be GSC eligible. b. Have been an Infantry Battalion Commander b. Purpose: This directive shall set the policies and guidelines on the designation of Commanding Officer of the Division Training Unit. HPA Letter Directive dated 15 January 2003. Policies: In order for the Philippine Army to have a standard and effective procedure in the designation of DTU Commanders following guidelines are hereby prescribed and should be strictly adhered to: a. Division Commanders shall submit recommendation for the designation of DTU Commander to the Commanding General. 2.

This shall take effect upon publication. PA. e. d. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 38 RESTRICTED . Extension of tour of duty will be allowed only for purposes of transition and with the approval of the CG. Effectivity: This Letter Directive complements other directive related to designation of commanders. 4. unless he will be relieved for cause and exigency of the service.RESTRICTED c. DTU Commander shall serve a two (2) year term to ensure the implementation of training programs. Army Personnel Management Center (APMC) through the Career Advisory Group may recommend to Division Commanders qualified officers for consideration as DTU Commander.

GHQ AFP Cir 1 dated 24 Jan 97. 2. Additional Enlisted Grades/Ranks in the Armed Forces of the Philippines. Deputy AFP Sergeant Major for the Army and the candidates for the position of AFP Sergeant Major. 4. demonstrated performance and behavior. Best Qualified – Those Enlisted Personnel among the qualified candidates on the basis of their professional attributes. DEFINITION OF TERMS: 1. III. 3. It also aims to ensure that only the best qualified Chief Master Sergeants are selected in the aforementioned positions. procedures and guidelines governing the selection of qualified Enlisted Personnel for the position of Army Sergeant Major. policies. HPA SOP Nr 6 dated 3 Oct 05. II. Amendment to GHQ AFP Cir Nr 1 dated 24 Jan 97.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 39 RESTRICTED . and their potential to discharge the duties and responsibilities required in the positions. REFERENCES: 1. Metro Manila 1/AAGPD STANDING OPERATING PROCEDURE NUMBER 20 POLICY GUIDELINES IN THE SELECTION FOR THE POSITION OF ARMY SERGEANT MAJOR. DEPUTY AFP SERGEANT MAJOR FOR THE PHILIPPINE ARMY AND CANDIDATES FOR THE AFP SERGEANT MAJOR 24 October 2006 I. GHQ AFP Cir Nr 15 dated 16 Aug 2000. Sergeant Major. PURPOSE: This SOP prescribes the rules. Sergeant Major. Qualification/Selection for the Position of Unit Sergeant Major. Duties of a Command HPA Ltr Dir dated 31 Aug 04. Additional Duties and Support for 5. GHQ AFP Dir Nr 13 dated 09 Jul 90.

3. The selected Army Sergeant Major shall serve until the expiration of the maximum tenure in grade unless sooner relieved from the position and/or elevated to the position of the AFP Sergeant Major. Must have a physical profile of P1/P2 and must pass the h. The positions of Army Sergeant Major and the Deputy AFP Sergeant Major for the Army shall be selected from among the incumbent Sergeant Majors of the PA major units. c. 3. Maximum Tenure in Grade – The maximum period of active service rendered by an enlisted person in a particular grade or rank. Must be a graduate of Sergeant Major Course. Has more than one (1) year of service remaining on the date of effectivity of the designation prior to the compulsory retirement and/or upon attainment of the maximum tenure in grade. To be selected for the aforementioned positions. AFP and advises the AFP Sergeant Major regarding the morale and welfare of the Army Enlisted Personnel. e. E8 (5 years) and E9 (3 years) as embodied in GHQ AFP Cir 1 dated 24 Jan 97. 40 RESTRICTED . IV. physical fitness test. The candidates for the position of AFP Sergeant Major shall also be selected from among the incumbent Sergeant Majors of the Philippine Army major units to include the currently designated Army Sergeant Major and Deputy AFP Sergeant Major for the Army. Tenure in Grade – pertains to the allowed span of service rendered imposed to the rank of E7 (12 years). Should be a bachelor degree holder A good leader. PA as mandated by HPA SOP Nr 6 dated 3 Oct 05. 2. 4. candidates must have the following qualifications: a. Preferably. f. Deputy AFP Sergeant Major – One (1) position in the Office of the AFP Sergeant Major that represents the Philippine Army in dealing matters concerning the Enlisted Personnel of the Philippine Army in GHQ. b.RESTRICTED 2. g. Must be the current Sergeant Major of a major unit of the Philippine Army duly confirmed by the CG. combat support and combat service support units or the equivalent positions in his assigned MOS to wit: Team Leader. speaker and writer No pending case d. POLICIES: 1. must have served the following significant EP leadership positions in combat. Squad Leader.

Likewise. 41 RESTRICTED . 4. PA Deputy G4.RESTRICTED Platoon Sgt. APMC Army Sgt Major Chairman Vice Chairman Member Member Member Ex officio Member Secretary/Recorder Member 2. EPCA. IV. PA ACS for Per G1 CO. 5. Must have served at least ten (10) years of accumulated duty in field units on the date of the board deliberation. Company F/Sgt. i. Brigade Sgt Major and Division Sgt Major/Command Sergeant Major. ASMSB shall deliberate the pool candidates for the Army Sergeant Major. This scheme will give the GHQ body the flexibility and prerogative to select from among the three (3) candidates endorsed by the PA. APMC shall prepare a worksheet for ready reference of the Board based on the Summary of Information (SOI) of candidates. APMC Deputy G3. Other skills and knowledge enhancement training shall be taken as “Plus” factor in determining the most competent in the said positions. AFP through the Deputy Chief of Staff for Personnel J1. CMG. The OASM shall identify and submit the list of qualified candidates to APMC for pre-screening. Battalion Sgt Major. EPCA. 4. As far as the selection of the candidates for the AFP Sergeant Major is concerned. APMC will then determine the final number of candidates qualified to face the ASMSB for interview. 3. This is to preclude any bias impressions from the aspiring candidates from the Sergeant Majors of the PA major units who are part of the pool of candidates. Deputy AFP Sergeant Major for the Army and the candidates for the AFP Sergeant Major should there be an impending vacancy for the positions stated and whenever the PA is required to nominate the next AFP Sergeant Major. PROCEDURES: 1. the Board will endorse three (3) qualified candidates to the Chief of Staff. APMC Chief. 6. APMC will notify qualified candidates when the Board requires their appearance during the conduct of deliberations. The Chairman may exercise his prerogative to exclude the Army Sergeant Major in the board deliberations if the agenda is to determine from the pool of candidates the PA’s nominees for the position of the AFP Sergeant Major where the incumbent Army Sergeant Major is a potential contender. Army Sergeant Major Selection Board (ASMSB) shall be created and composed of the following: Chief of Staff. PA Chief.

PA shall inform the ASMSB to convene should there be a impending vacancy on these positions two (2) months prior to the effectivity of the vacancy. EFFECTIVITY: This policy shall take effect upon publication. V. VI. G1. RESCISSION: All SOPs and instructions in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly.RESTRICTED 7. 8. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “E” 42 RESTRICTED . Candidates who fail to appear before the Selection Board without any valid reason shall not be considered for the position and shall be a ground for disqualification in the future selection process.

b. to ensure the free exercise of maternal rights and the protection of women and their well being without prejudice to their career development. Republic Act Nation Building Act”. c. As mandated in the Philippine Constitution. OBJECTIVES: a. REFERENCES: 7192 entitled “Woman in Development and a. Metro Manila 1/AAG SUBJECT: 15 August 2006 Utilization of Female Line Personnel in the Philippine Army TO: . capable and responsive army that is a source of a national pride”. All Concerned 1. to ensure impartiality and equal career opportunities. b. 43 RESTRICTED . To ensure the professionalization of the female members of the Philippine Army in order that they perform their duties to the best interest of the service and country. and it fully supports the full integration of females in the army ranks following the principle of equal opportunity to both genders. 2. guidelines and procedures in the utilization of female line personnel of the Philippine Army. 4. GENERAL: The Philippine Army recognizes the role of women in nation building. PURPOSE: This Letter Directive prescribes the policies. To ensure equality in the sharing of rights and opportunities with men in the Philippine Army in accordance with Republic Act 7192.RESTRICTED HEADQUARTERS P H I L I P PI N E A R M Y Fort Andres Bonifacio. Hence. Command Guidance. 3. this directive highlights the utilization of female line officers in consonance with the army vision of “a professional.

Policies: 1. etc in accordance with the standards required for such activities except those minimum essential adjustments required psychological differences between sexes. training and physical abilities. combat service support units. Consistent with the needs and demands of the military professions. Job assignments of female line personnel shall be based on the prescribed career development path/QRS of her chosen fields of specialization in a particular AFPOS/MOS where she is assigned. combat support. 2. 44 RESTRICTED . Line Duties – assignments associated with field duty assignments in combat. This policy cover all female officers and enlisted woman of the Philippine Army who are active duty status rendering duty as line personnel similar to the male officer and enlisted men of the PA.RESTRICTED 5. As a general rule. admission. b. Information System and other fields of interest. Line Personnel – military personnel other appointed/enlisted in the Technical and Administrative Services. 3. the following terms are hereby c. women shall be accorded with equal opportunities for appointment. This also includes assignment in intelligence. Psychological operations. than those DEFINITION OF TERMS: For the purpose of the letter directive. defined: a. 7. combat service support and other field related duties. SCOPE: a. in combat support. 4. CMO. The Philippine Army recognizes the significance of the role that women play in the fulfilment of its mission and as such. promotion. ASSIGNMENT AND UTILIZATION: a. training. shall ensure the fundamental equality of women and men in the organization. Service – shall mean the assignment. employment or utilization of military personnel for personnel for military duties. combat and security related duties provided they are qualified considering their skills. 6. This does not apply to female members of the technical Services and the Women Auxiliary Corps (WAC) who are governed by their respective service regulations. as far as line duties are concerned. assignment of female line personnel shall be employed in the performance of administrative duties. b.

however. EFFECTIVITY: This directive takes effect upon publication. APMC shall also prepare an annual projection of assignment/placement of female military personnel in the Career Development Programs in accordance with the existing policies. female military personnel shall be accorded billeting and personal necessity facilities separate from the males if both sexes are co-located.RESTRICTED 5. 2. Upon reporting for duty assignment. Procedures: 1. APMC through the career advisers shall maintain a roster of military personnel indicating their respective AFPOS/MOS for reference in determine duty assignment. b. 8. 2. they shall be assigned in units/offices that are secure and have healthful working conditions to give importance and balance their work as they play the other role of motherhood. BILLETING: a. In the event. 6. Unit commanders shall designate a specific place such as one storey building/facility for billeting of female military personnel assigned in their respective units. There shall be discrimination with regard to rank or status in life as far as construction of billeting and comfort facilities are concerned. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 45 RESTRICTED . Nothing in this policy shall inhibit commanders from exercising their discretion in deciding how to employ their personnel in the interest of their respective commands and mission. that those female officers/enlisted woman are on their way. In the interest of comfort and convenience. 9. Policies: 1. Procedures: 1. b. 2. a female officer/enlisted women shall immediately be given a space for billeting in the designated female barracks/quarters.

3) Must have no pending military/civil/criminal case. 5) Preferably. Must have the required/related AFPOS of the brigade 4) Must have successfully and honorably completed his billet as battalion commander or equivalent position for at least one (1) year with operational and administrative accomplishments. 2. CONDITIONS: a. 3. 46 RESTRICTED . have at least two (2) years remaining in the active service prior to compulsory retirement. a candidate must have the following qualifications: 1) 2) command position. To be selected and designated to a Brigade Command position. subject: Selection for designation as Brigade Commander and Deputy Brigade Commander. should have been previously assigned as a principal staff in a Division level and up. Must have the rank of Colonel (O-6). REFERENCE: HPA Letter Directive dated 21 January 2005. PURPOSE: In the interest of professionalism and establishing a clear policy regarding the selection for designation to the position of Brigade Commanders. Metro Manila 1/AGPD SUBJECT: 10 May 2006 Selection for Designation as Brigade Commander and Deputy Brigade Commander TO: All Concerned 1. 6) Preferably. this policy provides the guidelines in the evaluation and selection for brigade command positions.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio.

EFFECTIVITY: This policy shall take effect upon publication. d. subject: Selection for designation as Brigade Commander and Deputy Brigade Commander is hereby rescinded. Likewise. It shall never be resorted to as a form of accommodation for certain officers. 6. who have shown great potential and abilities to assume greater responsibility shall be given priority in the selection for designation as brigade commander. especially in leadership and administration. additional inputs from the gaining Division Commanders shall be considered by the Board of Senior Officers during the conduct of deliberations for candidates being considered for designation to the aforementioned command position. 4. 5. seniority should not be a single factor in the selection process. HPA General Staff Officers or equivalent positions at GHQ. Task Force Commanders of GHQ and PA-created units and RCDG Commanders. he should also be able to effectively communicate/relate with the civilian sector. deserving officers occupying deputy brigade command or equivalent positions. such as but not limited to. Likewise. government officials and agencies. 7. BY COMMAND OF LIETENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 47 RESTRICTED . Chief of Staff of the different Infantry Divisions. Further. c.RESTRICTED b. e. Designation to a brigade command position must be based on the over-all performance and merit of an officer. a Deputy Brigade Commander should have the potentials to become a Brigade Commander. Likewise. Since the position of a Brigade Commander entails great responsibility critical to the accomplishment of the PA’s mission. RESCISSION: HPA Letter Directive dated 21 January 2005. For guidance and strict compliance. Area Commands and SOCOM.

Subject: Basic Branches of Service and Specialties of Commissioned Officers.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Circular Nr 11 GHQ. Policies: The following guidelines are hereby prescribed in the designation of Battalion Commanders. HPA Letter Directive dated 08 September 2003. No Officer may be designated as Battalion Commander unless he satisfies the following requirements: 1) 2) Must have a rank of MAJ with at least 3 years TIG or LTC Must be CGSC eligible. 48 RESTRICTED Officers Promotion System in the AFP (SOP Nr 10 1995 . 3. c. 2. Subject: Measures to Rationalize the Assignment of Company Grade Officers. HPA Letter Directive dated 09 November 2001. Subject: Designation of Battalion Commanders (Amended). Purpose and Scope: This directive shall set the policies on the designation of Battalion Commanders for Combat Units. a. Cavalry and Field Artillery Units. Command Guidance b. Subject: Designation of Commanders of Combat Support Units. Metro Manila 1/AGPD SUBJECT: 10 November 2005 Designation of Battalion Commanders for Combat Units TO: All Concerned 1. HPA Letter Directive dated 27 February 1991. Combat units refers to the Infantry. Edition). f. References: a. d. e. AFP dated 16 Sep 87.

Battalion Commanders shall serve the normal term of two (2) consecutive years in order to make meaningful contributions to the over-all effort of the Army. no Officer shall exceed three (3) consecutive years in order to give others a chance to occupy said position. PA in writing reasons for such recommendation. It shall collect the Student Evaluation Reports from the Command and General Staff College every after the completion of a course and gather the OER/OPARS of qualified officers. Such reports shall serve as basis in recommending to a Unit Commander an officer for a battalion command position. An Officer who had already been a Battalion Commander may command another battalion provided that there is a strong justification that will merit such designation. 5) 6) Must have no derogatory record. This shall form part of the Officer’s Military Personnel File and shall be used as reference such as when an overall evaluation of the Officer’s professional conduct and performance is required. b. 4) Must have commanded a platoon and company or an equivalent unit for at least one (1) year each. no officer shall be designated again as Battalion Commander just for the purpose of attaining maximum points in the Quantitative Rating Sheet (QRS) used in promotion. g. f. Those who have AFPOS of Cavalry (CAV) and Field Artillery (FA) may be allowed to assume command of Infantry Battalions provided that they have attained the minimum tour of duty in each of the following positions in the Infantry field units: Positions Commander Commander EX-O/Triad Staff EX-O/Triad Staff Level Platoon Company Battalion Brigade Minimum Tour of Duty 1 year 1 year 1 year 1 year c. However. Unit Commanders (Inf Divisions/LABde) shall recommend to the Commanding General. However. 49 RESTRICTED . d. Unit Commanders may recommend for an early relief (less than the normal term) of a Battalion Commander when deemed necessary and explain to CG. The Army Personnel Management Center (APMC) with its Career Advisory Group shall screen and select officers that will comprise the pool of candidates for Battalion Commander. Must have no pending case. e. PA the designation of qualified officer as Battalion Commander in his unit.RESTRICTED 3) Must the required AFPOS of the Battalion Position.

Rescission: HPA Letter Directive dated 08 September 2003. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 50 RESTRICTED . 4. 5. Effectivity: This Letter directive takes effect upon publication. Officers who have shown exemplary performance as Battalion Commanders may be required to serve as instructors and/or faculty members at the PA Command and Staff School in order to impact the knowledge and gained and the lessons learned as well as relate the current conditions in the field. Subject: Designation of Battalion Commanders (Amended) and all previous policies/directives inconsistent with this directive are hereby rescinded.RESTRICTED h.

Must be no lower than one rank below present Table of Organization (TO) position to be occupied and has satisfied the required time-ingrade for promotion to the next higher grade. HPA Letter Directive dtd 31 Aug 04. he/she must undergo the said course as soon as possible. 51 RESTRICTED . To be selected and designated as Unit Sergeant Major position or its equivalent. POLICIES a. Technical and Personal Staff) III. Duties of a Command b. Subject: Additional Enlisted Grades/Ranks in the AFP. candidate must have the following qualifications: 1. Must be a graduate of the Sergeant Major Course. GENERAL References: a. AFP dtd 24 Jan 97. Subject. GHQ Cir Nr 13 did 09 Jul 90. Special. II. Subject: Additional Duties and Support for Sergeants Major. Metro Manila AGPD STANDING OPERATING PROCEDURE NUMBER 06 03 October 2005 QUALIFICATION/SELECTION FOR THE POSITION OF UNIT SERGEANT MAJOR I. GHQ. Subject: Amendment to Cir Nr 1. GHQ Cir Nr 15 dtd 16 August 00. If he/she was designated without the required Sergeant Major Course. Must have no pending military/civil/criminal case. 3. c.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. PURPOSE In the interest of professionalism and establishing clear rules regarding the qualifications/selection of a Unit Sergeant Major. 2. this SOP provides the guidelines in qualifying individuals for Sergeant Major positions or its equivalent (Chief Clerk of HPA General. Sergeant Major.

OG1. 5. a. IV.Member/Secretary Division Sergeant major -Member b. However. c. the CUSMSB shall select from among the qualified candidates from the adjacent unit under the same division/command. Placement Br. Other skill and knowledge enhancement training should be taken as “plus” factor in determining the most competent personnel t be a Unit Sergeant Major or it Equivalent. Seniority should not be a single factor in qualifying an individual. or its equivalent. Second deferment would mean being barred to take the succeeding course and subsequently be relieved as Unit Sergeant Major upon the availability of a qualified senior NCO. A decentralized deliberation/selection shall be conducted where candidates shall be derived from the Division/Command concerned (Data Base). This condition would be a ground for nonpromotion to the next higher rank. A selected candidate who opted to defer the designation for whatever reason shall be disqualified in future selection process. Failure in two (2) successive PFTs will be a ground for his/her relief in the position. Program SMC student candidate are not allowed to defer the said schooling unless authorized by an appropriate body. Career Management Br. A Command Unit Sergeant major Selection Board (CUSMSB) shall be created at PA Major Subordinate Units composed of the following: Chief of Staff -Chairman Deputy G1 -Vice Chairman Deputy G3 -Member Deputy G4 -Member Chief. OG1 -Member Chief.RESTRICTED 4. they can only defer once. especially in leadership and administration. PROCEDURES: Must have been previously designated as First Sergeant a. In case that no candidate is available in the concerned unit. Designation to a unit sergeant major or its equivalent must be based on the over-all performance and merit of the senior enlisted man. b. Programmed Sergeant Major Course (SMC) student must have a maximum age of fifty (50) years old to take the Course. d. 52 RESTRICTED . Must pass every scheduled Physical Fitness Test. A Sergeant Major designee who is beyond the required maximum age but has signified his/her intent to join the course shall however be allowed to undergo the course.

After the deliberation. d. The Command Unit Sergeant Major Selection Board (CUSMSB) shall deliberate all candidates for Unit Sergeant Major from Battalion to Division Level. RESCISSION: All SOPs and instruction in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly. e. V.RESTRICTED c. The Division or Command shall issue appropriate orders designating the selected individual as Unit Sergeant Major subject to confirmation of CG. top three (3) qualified candidates shall be endorsed to the Unit Commander concerned for him to exercise his prerogative to select from among the best three (3) candidates. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 53 RESTRICTED . PA. VI. EFFECTIVITY: This policy shall take effect upon publication.

AFP and TPMG. Failure to comply with these requirements will mean outright denial of assignment. PSG. LOGCOM. and prevent the assignment of personnel with desirable records to sensitive positions. 2. GHQ MFO and GHQ OTIA must include clearances from J2. In order to minimize. procurement and awarding of contracts are not being required to submit the necessary security clearance and other pertinent clearances before reassignment orders are issued. It has been observed that personnel seeking reassignment to offices requiring access to classified information. b. Metro Manila 1/AAG SUBJECT: 25 February 2005 Clearances for sensitive positions/assignment TO: All Unit Commanders/Chief of Offices 1. 3. J1 dated Feb 05. if not totally avoid probable compromise of classified information. Reference: Memorandum from DCS for Personnel. GHQ RMO. For widest dissemination. Reference above is quoted as follows: a. OTIG. JAGO. Subject: Clearances for sensitive positions/assignments. J4. It left unchecked.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. handling of finances. this may lead to some lapses and misdeeds that could cause embarrassment not just to the office/unit but the AFP as a whole. J2. Finance Center. AFP. request for assignment to ISAFP. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 54 RESTRICTED .

with operational and administrative accomplishments. 6) Must have successfully and honorably completed his billet as battalion commander for at least one (1) year. PURPOSE: In the interest of professionalism and establishing a clear policy regarding the selection for designation to the position of Brigade Commanders. Must have the required/related AFPOS of the brigade 5) Must have at least three (3) years remaining in the active service prior to compulsory retirement. 2. CONDITIONS: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. this policy provides the guidelines in the evaluation and selection for brigade command positions. Subject: Selection of Brigade Commanders. Must have the rank of Colonel (O-6). 3. 3) 4) Must be at least CGSC eligible Must have no pending military/civil/criminal case. To be selected and designated to a Brigade Command position. a candidate must have the following qualifications: 1) 2) command position. 55 RESTRICTED . Makati City 1/AAGPD SUBJECT: 21 January 2005 Selection for Designation as Brigade Commander and Deputy Brigade Commander TO: All Concerned 1. References: HPA Letter Directive dated 25 April 2002.

7. Likewise. HPA General Staff Officers or equivalent positions at GHQ. subject: Designation of Deputy Brigade Commanders are hereby rescinded. b. a Deputy Brigade Commander should have the potentials to become Brigade Commander. e. deserving officers occupying deputy brigade command or equivalent positions. additional inputs from the gaining Division Commanders shall be considered by the Board of Senior Officers during the conduct of deliberations for candidates being considered for designation to the aforementioned command position. Likewise. 8) Preferably.RESTRICTED 7) Preferably. c. Designation to a brigade command position must be based on the over-all performance and merit of an officer. Since the position of a Brigade Commander entails great responsibility critical to the accomplishment of the PA’s mission. Area Commands and SOCOM. It shall never be resorted to as a form of accommodation for certain officers. 5. Likewise. knowledgeable in the area and enemy to be confronted in the projected assignment. especially in leadership and administration. d. 4. should have been previously assigned as a principal staff in a division level and up. For guidance and strict compliance. RESCISSION: HPA Letter Directive dated 25 April 2002. such as but not limited to Chief of Staff of the different Infantry Divisions. 6. EFFECTIVITY: This policy shall take effect upon publication. government officials and agencies. Seniority should not be a single factor in the selection process. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 56 RESTRICTED . subject: Selection of Brigade Commanders and HPA Letter Directive dated 24 February 2000. Task Commanders who have shown great potential and abilities to assume greater responsibility shall be given priority in the selection for designation as brigade commander. Further. he should also be able to effectively communicate/relate with the civilian sector.

4. It has been observed that some commanders are designating intelligence Officers on concurrent positions. HPA Letter Directive dated 30 December 2003. caused tactical lapses and failures. it is imperative that commanders of these units should also be in full-time capacity in order to focus on their mandated tasks effectively and efficiently.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Military Intelligence Battalion (MIB). For strict compliance immediate implementation. 3. In this regard. Subject: Designation of Brigade and Battalion S2s. Letter Directive from CG. References: a. 5. all Commanders are reminded to strictly impose the designation of Intelligence Officer at all level of command in full-time capacity. PA dated 10 September 2001. The creation of Division Intelligence Unit (DIU)/Military Intelligence Battalion (MIB) is designed to have an optimum focus on intelligence operation’s scheme (HUMINT/SIGINT) in order to support the intelligence requirements at the Division level. Subject: 2. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 57 RESTRICTED . Intelligence Officer is just a concurrent/additional position of the Operations Officer or any other staff positions. In some instances. b. Hence. Makati City 1/AGPD SUBJECT: Designation of Intelligence Officers 14 June 2004 TO: See Distribution 1. This practice adversely affects intelligence operations and on several occasions.

3. Nurse Office and 1354 Dental IG Provost Marshall ARMO RESTRICTED 1 1 2 1 ea 1 ea 1 ea 1 All PA Major subordinate units down to Battalion level or its 1 1 1 58 . 8. a. 3. 5. 2. 11. 10. Letter Directive dated 19 Nov 04. Dental.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. OCG CS. b. 4. PA 1. Designation of SDOs 23 December 2003 TO: All Unit Commanders/Chief of Offices I. b. Ref 1a refers to CSAFP guidance on the prohibition of conversion. 9. 4. subject: Prohibition of Conversion. Vice Com. SAGS office HHSG Command G-Staff Personal Staff Special Staff AMPMO SEB Chief Surgeon. References: a. 2. 7. Metro Manila 1/AAGPD SUBJECT. equivalent. Subject: Reform Policies. 12. HHS G. In view of the above. PA’s directive to maximize the use of Cash Advance system in order to eliminate losses in financial transactions. Letter Directive from CSAFP dated 17 Nov 04. Ref 1b pertains to CG. the following units/offices are required to designate their SDOs for MOE. 6.

5. 5.0 = 6. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 59 RESTRICTED . 6. f. 7. 8. ASCOM 1. Command LNMB FBGH EODBn Maintenance Bn RDC PCHT SSU 1301st Dental 1 1 1 1 1 1 1 1 1 1 1 ea 1 1 1 ea d.RESTRICTED c. For strict compliance and widest dissemination.75 = = MCA for those in far flung areas MCA for those within replenishment Agencies/stations MCA for those units afloat (units deployed in operational areas/Task Forces) X 2. 3. 9. 2. 4. FCPA FSUs APMC Accounting Service FAUs e.5 0. Maximum Cash Accountability shall be computed as follows: Average Monthly Disbursement X X 1.

Recently. LIGHT ARMOR BRIGADE 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 2. 2. Makati City 1/AAG 15 September 2003 RIGID SCREENING OF OFFICERS ASSIGNED WITH PA SPECIAL UNITS 1. 2. these units are considered critical to national security. AFP dated 06 August 2003 with same subject. BACKGROUND: The special units of the Philippine Army particularly the Light Armor Brigade. These units are also equipped with the most modern and highly sophisticated equipment available in the AFP’s inventory. b. These units had been in the forefront of the Philippine Army’s ISO campaign against the MILF. Light Armor Companies Aviation Battalion 60 RESTRICTED . b. PURPOSE: This directive prescribes the policies and requirements for officers who are assigned with and will be assigned to any of the Special Units of the Philippine Army in order to prevent the utilization of these organizations in any destabilization against duly constituted authorities including but not limited to the following units. Scout Ranger Regiment. Thus. a. a considerable number of personnel assigned to these units were involved in the 27 July 2003 thwarted mutiny of the “MAGDALO” group at Makati Business District. Special Forces Regiment (Airborne) and the Light Reaction Companies are manned by highly trained personnel who are technically and tactically proficient. 3. ABU SAYYAF GROUP and the NPA nationwide. REFERENCES: a. Scout Ranger Regiment Special Forces Regiment (Airborne) Light Reaction Companies Other SOCOM specialized units. Memorandum from DND dated 04 August 2003 with subject: Rigid Screening of Officers assigned to Special AFP Units. Similarly. Endorsement letter from the CS. Aviation Bn. SOCOM 1. 3. 4. these units had been involved in the historic EDSA revolution in 1986 and the failed coup attempts in 1987 and 1989.

The recommendation of the evaluators shall be the basis for assignment or relief with special units of the Philippine Army. d. 5. EFFECTIVITY: This directive shall take effect upon publication. RESCISSION: Provisions of existing regulations in conflict with the policies and procedures in this directive are hereby rescinded. 4. Security and Escort Battalion Other Philippine Army Specialized Units that may be created. All officers presently assigned with the Special Units of the Philippine Army shall under go a rigid. 6. Explosive Ordnance and Demolition Battalion. e. professional psychiatric evaluation which will be implemented and supervised by authorized military psychologist and psychiatrist. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 61 RESTRICTED . POLICY: a. d. All Officers who are seeking assignment or recommended for assignment to Special Units of the Philippine Army shall likewise be subjected to the same psychiatric evaluation as a mandatory prerequisite for assignment to said units. b.RESTRICTED c. Officers evaluated upon the recommendation of the authorized evaluators shall be relieved from or retained with the special units of the Philippine Army as the case maybe. c.

Much worse. At the very least. This in turn has left many to occupy positions that are not commensurate to their ranks. 08 September 2003 Designation of Battalion Commanders (Amended) TO: All Concerned 1. the choice clearly had its advantages. the following guidelines are hereby prescribed in the designation of Battalion Commanders. It has been observed that the practice of designating MAJORs to command battalions has become quite prevalent in the recent past largely because these younger and more tenacious officers were preferred over the more senior and mature LTCs and COLs. As a result. a. PA Officer Career Management Manual.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In some cases. The designation of MAJORs to command battalions has created an artificial shortage of officers to fill-up positions requiring a TO rank of MAJ. 3. Although. it has been responsible for some of the tactical blunders committed in the past. political patronage and even personal favors became the main considerations for designating officers to command battalions. this has resulted in the poor performance of some battalions. 4. instead of experience. One major drawback is its adverse affect on the distribution of officers and the fill-up of units. To rectify the situation. 5. Also. Command Guidance. track record and qualification. References: a. Metro Manila 1/AAGPD SUBJECT. b. As a rule. it also had its disadvantages. the practice has totally ignored and violated established doctrines that seek to promote professionalism within the organization. no officer may be designated as Battalion Commander unless he satisfies the following requirements: 62 RESTRICTED . officers with the ranks of CPT and lower are unnecessarily pulledup to fill these positions. 2.

3) position. to the CG. A Battalion Commander will not be allowed to assume command of a battalion unless his designation is approved at HPA. Must have no derogatory records. together with their recommendations. PA. and his fitness to remain in the military service. and 2) Using evaluation reports accomplished and submitted by immediate superior officers/commanders. PA) for the approval of CG. PA G1 G2 G3 G7 G8 Concerned Service Branch Chiefs Chairman Member Member Member Member Member Resource Persons The board shall also have the following additional functions: 1) Screen and select officers that will comprise the pool of candidates for Battalion Commander. maximum is three). e. PA. 3) The board shall regularly submit reports on the results of their deliberations and evaluation. 4) Must have commanded a company or an equivalent unit for at least two (2) years. A term of two (2) 63 RESTRICTED . Battalion Commanders should serve the normal term that is required for the position. 5) 6) Must have no pending military/civil case. Must have the required AFPOS of the Bn Command b. c. Recommendations for the designation of officers to the position of Battalion Commander shall be reviewed and deliberated on by a Board for Battalion Commanders composed of the following: Chief of Staff.RESTRICTED 1) Must have a rank of LTC or COL. which is two (2) years (minimum is one. Names of officers recommended to become Battalion Commanders must be submitted to HPA (Attn: G1. In case no officer with the rank of LTC or COL is available. a MAJ may be designated provided that he satisfies all other requirements upon deliberation and recommendation of the Board for Battalion Commanders. periodically assess a Battalion Commander’s level of performance and accomplishments. d. 2) Must be GSC eligible or must have completed the PreCommand Course for Battalion Commanders. to maximize the experience that they can gain from their posting. his suitability to hold higher command and staff positions.

g. whether from their command or not. f. should explain to the CG. PA shall be responsible for ensuring strict adherence by unit commanders to the above guidelines. their reasons for doing so. 7. to Battalion Command positions. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 64 RESTRICTED . Unit Commanders who refuse the designation of available and qualified COLs and LTCs. This letter directive takes effect upon publication. The same shall form part of the basis for appropriate actions that may be initiated on the officer concerned.RESTRICTED years also gives a Battalion Commander sufficient time to make meaningful contributions to the over-all effort of the Army and leave a position imprint in the history of the Battalion. in writing. PA. 6. G1. For guidance and strict compliance.

Officer-in-Charge . If the incumbent is going abroad. PURPOSE: This policy prescribes the temporary designation of Officers as either Acting Commander/Acting Chief of Office of Officer-In-Charge of units/offices during the absence of the incumbent. REFERENCES: a. Such delegated authority shall be limited to taking formal actions on behalf of the incumbent or the unit/office except on matters requiring decisions and financial transactions wherein the incumbent shall be required to dispose such obligation. the designation of the deputy or the equivalent position in subordinate PA units/offices shall be as follows: 65 RESTRICTED .An Officer designated as Officer-In-Charge shall be delegated the authority to perform the duties and responsibilities of the incumbent. Acting Commander/Chief of Office . b. the Vice Commander or Deputy or its equivalent in subordinate units/offices duly designated in full time capacity shall be appointed either as Acting or Officer-in-Charge capacity. J1 Staff Memorandum dated 09 November 1998 with subject: Designation of Acting Commander during the Absence of the Incumbent. the deputy or the equivalent position in subordinate PA units/offices shall be designated as Acting Commander or Acting Chief of Office as the case maybe. POLICIES: a. b. b. Seniority in position will have priority over seniority in rank.An Officer designated to serve in an acting capacity shall have the same delegated authority consistent with the assigned duties and responsibilities of the incumbent. 5. 3. 2. AUTOMATIC SUCCESSION: Consistent with GHQ Memorandum dated 09 November 1998. 4. If the incumbent is not leaving the country. AFP Personnel Directive number 7 dtd 25 November 1982. DELEGATION OF AUTHORITY: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Metro Manila 1/AAGPD 16 July 2003 TEMPORARY DESIGNATION OF COMMANDERS/ CHIEF OF UNITS/OFFICES IN THE ABSENCE OF THE INCUMBENT I.

RESTRICTED (1) PA Major Subordinate Unit Commanders. b. HPA Coordinating Staff (G-Staff). b. Special Staff and Personal Staff. More than fifteen (15) days absence – Acting Fifteen (15) days or less absence – OIC For More than ten (10) days absence – Acting Ten (10) days or less absence – OIC Commanders/Chiefs of other PA Subordinate c. EFFECTIVITY: This policy shall take effect upon publication. incumbent shall always include in the request the name of the deputy of the equivalent position in subordinate PA units/offices whom they recommend to be designated as ACTING or OIC as the case maybe. Brigade Commanders. a. 7. (2) Units/Offices. In requesting authority to travel abroad or when asking permission to go on local leave of absence. RESCISSION: Provisions of existing regulation in conflict with the policies and procedures prescribed herein are hereby rescinded. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 66 RESTRICTED . Technical Staff. 6. a.

TRADOC Service Schools/CGSC. they must also have the trust and confidence of Commanders at the higher levels of command of the Philippine Army because of the huge responsibility that comes with it.ARESCOM/FSSU. ASCOM/FSU. Subject: Designation of Battalion Commanders. With the end view that it will be effectively and efficiently performed for the benefit of the Philippine Army’s goal. 3. Makati City 1/AAGPD SUBJECT: Designation of Officers to Key Positions 15 January 2003 TO: All Concerned 1. Letter Directive dated 24 April 2001. Subject: Confirmation of the Designation of Key Positions. In this regard. PA: Position Commanding Officer Unit RCDG. GHQ. Additionally. Major Subordinate Unit Commanders are required to program their recommendees way ahead so as to have a proper turnover and to submit to this Hqs 67 RESTRICTED . TRADOC Inf/CAV/FA/SR/SF/Engr/Sig/EOD Battalion Commandant Battalion 4. the designation of Commanders to the following positions will not only be confirmed by this Hqs but must have the approval of the CG. Command Guidance. References: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. d. Letter Directive Nr 44. b. PAFC. Key Position must be occupied by the most competent and highly qualified Officers. c. Subject: Position of Major Responsibility. 2. Letter Directive dated 03 Sep 02. AFP dated 26 Nov 98. AATG.

6. 5. All policies and directives not consistent will these guidelines are hereby rescinded. 7. This letter directive takes effect upon publication. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR (Sgd) EDUARDO B STO DOMINGO Colonel (JSC) PA Adjutant General DISTRIBUTION: “A” 68 RESTRICTED . For guidance and strict compliance. PA prior to their designation and relief of the incumbent.RESTRICTED (Attn: G1. PA) for approval of CG.

PA Interim TOE. 69 RESTRICTED . 2. c. ASCOM/FSU. PA prior to their appointment of full-time status: DESIGNATION Commanding Officer Battalion Commander UNIT RCDG. 3. References: a. PA Officer Career Management Manual. major subordinate unit commanders are reminded to strictly abide by the established policies and doctrines when designating officers to key positions within their respective organizations. The Army’s workforce must be aware of the reason for what it is mandated to accomplish. The designation of Commanders to the following positions needs the confirmation of the CG. To help achieve the desired state of the PA. Command Guidance. In this regard. This is to improve the performance of our tactical units and the service support units. Metro Manila 1/AAGPD SUBJECT: 03 September 2002 Confirmation for the Designation of Key Positions TO: All Concerned 1. all efforts must be directed to making it a modern and flexible ground force composed of quality human resources who are effective and efficient. PA) for approval of CG. 4. PAFC Inf/Cav/FA. Names of officers recommended to occupy the above stated positions must be submitted to HPA (Attn: G1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. ARESCOM/FSSU. The Command constantly intends to assign only qualified officers to serve as commanders of the different Infantry Battalions or its equivalent in the other Service Branches. PA. b./SR/SF/Engr/Sig/EOD Battalion 5.

BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 70 RESTRICTED . For guidance and strict compliance. 7.RESTRICTED 6. This letter directive takes effect upon publication.

it is not completely without serious flaws. the policy giving deputy brigade commanders the equity to the position of brigade commander is hereby rescinded. In the light of these deficiencies. a. or to assume command of any other brigade. from which aspiring brigade commander could vie for giving the deputies the automatic equity to succeed to such position has eliminated the chances of others equally capable and competent officers. Designation of Deputy Brigade Commander. namely. 2. b. HPA Letter Directive dated 28 September 1999 Subject: Equity of the Deputy Brigade Commander. once the same is vacated. In the interest of professionalism. 71 RESTRICTED . Henceforth. because it has limited the selection of brigade commanders to only the deputy commander. in their collective judgment. References: . a policy was enacted assuring that a deputy brigade commander shall be given priority to succeed his brigade commander. 4. Makati City 1/AAG SUBJECT: Selection of Brigade Commanders 25 April 2002 TO: All Concerned 1. Furthermore. subject to several condition.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. HPA letter Directive dated 24 February 2000: Subject. to become brigade commanders. the position of brigade commander shall be open to all officers who have the necessary qualification. it has in effect prevented PA Board of Seniors Officers from selecting and recommending those officers who. who are not deputy brigade commanders. therefore. Considering that there are only a few of these deputy positions. 3. Said policy has been very useful in facilitating the selection process for brigade commander. are truly the best qualified and deserving to the hold the position of brigade commander and eventual promotion to the rank of 07. however.

5. Must have the AFPOS of the brigade command position. Must have been a battalion commander for at least (1) year. 6. 7. RESCISSION: HPA letter directive dated 24 April 2001. e. c. Must have at least two (2) remaining years of active service prior to compulsory retirement. d. For guidance and strict compliance.RESTRICTED a. Must have the rank of colonel or 06. This Letter Directive shall take effect upon publication. Must have no pending military/civil/criminal case. Must be GSC eligible. f. subject: Selection of Brigade Commander is hereby rescinded. b. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: ‘‘E’’ 72 RESTRICTED .

to become brigade commanders. a policy was enacted assuring that a Deputy Brigade Commander shall be given priority to succeed his brigade commander. giving the deputies the automatic equity to succeed to such positions has eliminated the chances of other equally capable and competent officers. Said policy has been very useful in facilitating the selection process for brigade commanders. namely: a. Must have the AFPOS of the brigade command position. HPA Letter Directive dated 24 February 2000. however. 3. it is not completely without any serous flaws. b. which aspiring brigade commanders could vie for. HPA Letter Directive dated 28 September 1999.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. who are not deputy brigade commanders. 2. Furthermore. 4. Subject: Designation of Deputy Brigade Commander. Subject: Equity of the Deputy Brigade Commander. b. Henceforth. Makati City 1/AGPD SUBJECT: Selection of Brigade Commanders 24 April 2001 TO: All Concerned 1. therefore. because it has limited the selection of brigade commanders to only the deputy commanders. In light of these deficiencies. 73 RESTRICTED . . the policy giving deputy brigade commanders the equity to the position of brigade commander is hereby rescinded. References: a. Considering that there are only a few of these deputy positions. or to assume command of any other brigade. the position of brigade commander shall be open to all officers who have the necessary qualifications. are truly the best qualified and deserving go to hold the position of Brigade Commander and the rank of 07. it has in effect prevented the PA Board of Senior Officers from selecting and recommending those officers who in their collective judgement. Must have the rank of Colonel or 06. In the interest of professionalism. subject to several conditions. once the same is vacated.

5. d.RESTRICTED c. Must be JSC eligible. BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS: (Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General 74 RESTRICTED . 6. subject: Equity of the Deputy Brigade Commander is hereby rescinded. For guidance and strict compliance. Must have no pending military/civil/criminal case. This directive shall take effect upon publication. Must have at least four (4) remaining years of active military service prior to compulsory retirement. f. e. Must have been a battalion commander for at least one (1) year. HPA Letter Directive dated 28 September 1999. 7.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Clearly. however. 5. our educational institution and of the capability of our senior officers. Over the years. In view of the foregoing. In the case of personnel. Officers were designated to staff positions in the Infantry Divisions even if they did not have GSC eligibility. this has made a mockery of our seniority system. unit commanders are reminded to strictly abide by established policies and doctrines when designating officers to key positions within their respective policies and doctrines when designating officers to key positions within their respective organizations. PA Interim TOE. no officer 75 RESTRICTED . Makati City 1/AGPD SUBJECT: 23 April 2001 Designation to Staff Positions Reserved for O6 TO: All Concerned 1. Even worse is the fact that some of those who were designated were as junior as CPT’s. the Command has constantly endeavored to assign only qualified officers to serve as staff of these units. b. Command guidance. Every effort has been taken to pour additional resources into these units with the intent of not only building more “muscle”. these requirements were forgotten together with many other policies concerning the assignment and designation of officers to key positions. 2. but also infusing more talent into their organization. The Command has always taken particular interest in improving the capability of PA major subordinate units because they are the cutting edge of the Army. References: a. Policies and directives were issued prescribing mandatory qualifications that an officer must possess before he can be designated to these staff positions – the most essential of which is GSC eligibility. 3. c. PA Officer Career Management Manual. 4. More specifically.

4) 5) Must have no pending military/civil case. 7. For guidance and strict compliance. a MAJ may be designated in an acting capacity provided he satisfies all other requirements. 8. 3) Must have adequate training and work-related experience in the staff position to which he will be assigned. This Letter Directive takes effect upon publication. Such designation shall be temporary and shall immediately cease when a fully qualified replacement is found. Must have no derogatory record 6. In case no officer with the required rank is available.RESTRICTED should be allowed to occupy a Staff TO position reserved for O6 unless he satisfies the following requirements: 1) 2) Must have a rank of at least LTC Must be GSC eligible. BY COMMAND OF LIEUTENANT GENERAL DE LOS SANTOS: (Sgd) ERNESTO P BEDON Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “A” 76 RESTRICTED .

RESTRICTED Chapter 2 Training and Education 77 RESTRICTED .

PA thru APMC the number and the name of its personnel who can be reassigned to other units. Command Guidance. At least one (1) month before the convening of the course. b. APMC shall cause the issuance of DS orders to all personnel selected to take-up SROC or SRC. 3. all PA military personnel who are newly graduates of SFOC and SRC shall be assigned to the Special Operations Command (SOCOM) for a minimum period of one (1) year unless their services can be dispensed with as may be determined by the CG. 2. References: a. each Infantry Divisions shall be required to send a minimum of a 7-man team for every scheduled class of SFOC and SRC. b. Procedures: a. For the purpose of maximum utilization. To avoid excess in its authorized personnel strength. c. GHQ AFP Staff Memorandum dated 04 January 1994. To fill-up the quota of each course that will be conducted. 78 RESTRICTED . Policies: The following guidelines are hereby prescribed in the utilization of SFOC and SRC graduates: a. Purpose and Scope: This directive shall set policies on the utilization of graduates of the Special Forces Operations Course (SFOC) and Scout Ranger Course (SRC) after their successful completion of the training. SOCOM shall recommend to CG. Subject: Reassignment Procedures. Priority for reassignment shall be those who have been assigned in the unit for more than 7 years. Metro Manila 1/AGPD SUBJECT: Utilization of SFOC and SRC Graduates 18 September 2006 TO: All Concerned 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. 4. SOCOM.

6. 5. Effectivity: This directive shall take effect upon publication. SOCOM shall provide APMC the names of its personnel available for reassignment in order of priority at least 3 months before the graduation. Rescission: All HPA SOPs and directives inconsistent with the provisions of this directive are hereby rescinded. c. APMC shall then issue reassignment orders to both personnel coming from SOCOM and to those due to graduate from the course effective 15 days after the scheduled closing date of the course.RESTRICTED b. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 79 RESTRICTED .

Subject: Selection of AFP Candidates for Foreign Training and Utilization of the Graduates. Australian Defense Cooperation Program (ADCP). AFP Circular Nr 2 dated 06 Mar 01. 3. General: The number of foreign training/schooling slots available for PA personnel is very limited. As such. and all other foreign trainings/courses/seminars that may be availed of by qualified PA personnel. 80 RESTRICTED . 5. 2. Qualification of Candidates.S. Makati City PASB/1 SUBJECT: 26 January 2006 Selection of Candidates for Foreign Training/Schooling TO: See Distribution 1. Subject: Policies on the Selection of Candidates for Foreign Training. Subject: Addendum to HPA Ltr Dir dated 22 Dec 03. HPA Letter Directive dated 12 Jan 04. Other Allied Countries Program (OACP). International Military Education and Training Program (IMET) and Foreign Military Sales (FMS). this Hqs shall see to it that these slots are awarded only to deserving and highly qualified personnel in a very equitable manner. GHQ. Policies: a. The PASB shall limit its selection of candidates for foreign training/schooling to personnel who satisfy the following conditions/requirements. Purpose: The purpose of this directive is to formulate policies and procedures that shall serve as guide of the Philippine Army Schooling Board (PASB) in the selection of candidates for foreign training/schooling. c. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 4. HPA Letter Directive dated 22 Dec 03. Scope: This directive covers all trainings/courses/seminars programmed under the U. Subject: Policies on the Selection of Candidates for Foreign Training. References: a.

c) Personnel assigned at GHQ/AFPWSSUs or any unit/office outside the jurisdiction of PA may be accommodated as candidates for foreign career courses only. 3. (Ref: SOP Nr 10. Time Interval Between Foreign Schooling. In view of the very limited number of foreign training/schooling slots available. field garrison. such units are in combat duty or combat support status or attached to combat units. Subject: Officers Promotion System in the AFP). Provided. To this end. b) Enlisted Personnel candidates who belong to the Combat and Combat Support MOS must have already accumulated a minimum of six (6) years field duty while those from the Combat Service Support MOS must have accumulated a minimum of three (3) years field duty. Academic Performance: Unless otherwise specifically provided as the minimum requirements of the course. GHQ AFP s-95.RESTRICTED 1. seven (7) years in the rank is Major (O-4) and nine (9) years if the rank is LTC and above O-5 and above. the following are prescribed a) Officer Candidates must have already accumulated a minimum of five (5) years field duty if the rank is Captain (O-3) and below. combat support. Personnel assigned in the field or those who have rendered substantial field assignments shall be given priority in the selection for foreign training/schooling. such as the Field Infantry Units of the PA. prior to the PASB deliberation. field AFPWSSUs and other units. the following are prescribed: a) No military personnel shall be considered for another foreign training/schooling until he/she has completed the prescribed time interval between foreign schooling/foreign posting as follows: Duration of Courses/OJT/Foreign Posting Less than eight (8) weeks Eight (8) weeks to six (6) months RESTRICTED Time Interval 1 Year 2 years 81 . (See Annex “A”) 2. Field duties should be those assignments to or performing duties with line units and their support organizations. Assignment to units specified in “Annex A” of this Letter Directive is not considered field duty assignment. Note: Field Duty – refers to Command and Staff assignments associated with field combat. Duty Assignment. and field staff and support duties. candidates must: a) Belong to the upper twenty-five percent (25%) of the last career course taken with an overall rating of eighty-eight (88%) or above and/or b) Belong to the upper twenty-five percent (25%) of the last pre-determined requisite course taken with an overall rating of eighty eight percent (88%) or above.

no military personnel shall be considered for foreign career course twice. 3. PASB shall select a principal candidate and one-timealternate candidates for every foreign course. for the next offering of the course. The selected one-time-alternate candidate/s for any course will automatically lose his/their alternate status immediately after the principal has departed. Selection of Principal and Alternate Candidates Must have passed the required language test set Must have no pending case before any 1. the previously selected one-time-alternate/s if still qualified will automatically be included in the new pool of candidates that will be deliberated upon by PASB. b) Must have at least five (5) years active military service remaining reckoned from the date of course completion to the date of compulsory retirement. Principal or one-time-alternate candidates who voluntarily defer attendance to the slated foreign course and/or refuse to complete/process required documents permanently lose their turn and may not be considered again for 82 RESTRICTED . 2. satisfy the academic performance requirement. c) military/civil court. except those who have already been on Foreign schooling/posting. b. Note: Foreign Posting includes Defense Armed Forces Attaché’ (DAFA)/ Administrative Assistant (AA) posting and United Nations and other foreign deployment/ mission. Other Mandatory Requirements a) Must have passed the current Physical Fitness Test (PFT) and Annual Physical Examination (APE) with an overall evaluation of “fit for general military service”. However. The selected one--time-alternate candidate/s will be required to process all attendant requirements for foreign training/ schooling and will automatically be elevated as principal the moment the selected principal candidate failed to comply with the mandatory requirements for the scheduled foreign training. 4.RESTRICTED More than six (6) months to one (1) year More than one (1) to two (2) years More than two (2) years 3 years 4 years 5 years b) Regardless of the prescribed time interval between foreign course. c) Time interval between Foreign Schooling may be adjusted in the event that no other candidate. d) by the host country.

6. d. although not to be required. However. In the event that a principal candidate is no longer qualified. PA shall immediately transmit such to G1. PA. 1. APMC shall come up with a pool of candidates for every foreign course. the duly selected principal and one-time-alternate candidate/s shall retain their status for that they remain to be qualified to attend the course 2. e. PASB shall select a new set of principal and one-time-alternate candidates. PA thru APMC shall immediately cause its dissemination to all PA units and offices. If the deferment was recommended by the Commanding General. However. 83 RESTRICTED . Hence. Upon completion and approval of the Philippine Army Foreign Training Program and/ or upon receipt of quota allocation for foreign training/schooling G3. Any candidate whether principal or alternate who refuses or fails to report for processing should not be considered for any foreign schooling for the next five (5) years. in the event that the previous one-time-alternate is no longer qualified. PA for personnel programming. will be encouraged to submit names of recommendees for foreign schooling/training. Foreign training. Under the supervision of G1. If both are no longer qualified. 4. Selection of candidates for foreign CGSC shall be limited to officers with the rank of Majors only. the selected one-time. Units and Offices. PASB shall select only those Majors who are not due for promotion to the next higher grade prior to the convening of the course. Personnel who have taken a particular course locally but failed to complete the same for whatever reason shall not be considered for the equivalent foreign course. the PASB shall select a new one-time-alternate candidate. Philippine Army.RESTRICTED any other foreign training course in the future. Whenever the host country temporarily cancels a foreign course. in general. Only those who will meet the conditions stipulated in para 5 (Policies) of this directive shall be included in the pool. Status of Selected Candidates of Foreign Courses/Schooling Momentarily cancelled by the Host Country. the application of this rule may be waived. no nominee may be considered as candidate for foreign course that he/she has already attended locally. G1. Procedures: a. b. Selection of Candidates for Foreign CGSCs. the Chief due to exigencies of the service. f. should compliment and not duplicate local education and training. c.alternate will be elevated as principal and the PASB shall subsequently select a new one-time-alternate. In the same manner.

3) With the supervision of G1. Unit Commanders/Chiefs of Offices shall be made to comment on the service reputation and fitness of their personnel who are projected for inclusion in the pool of candidates to undergo foreign training/schooling. PA and OG2. i. the following measures shall be taken due cognizance: 1) After completing the pool of candidates for each foreign course. e. d. Discipline. The PASB recommends to CG. At no instance shall APMC consider personnel in the pool of candidates without first informing the concerned Unit Commander/Chief of Office. Upon the guidance of PASB Chairman. In lieu of the unit/office recommendation. The PASB shall deliberate and select the most qualified candidates based on individual merits using the worksheet and respective SOIs as guiding instruments. PA.RESTRICTED c. OG1. After the PASB deliberation. To ensure that only those personnel who have no pending civil and/or military cases are selected for schooling. through the Secretariat (Attn: ETS. PASB Secretariat removes from the pool of candidates those with pending civil/military cases as recommended by DLO Branch. the deliberation. GHQ for enlisted personnel candidates. G3. PA shall notify the Unit Commanders/Chiefs of Offices of the selected candidates and enjoins them to require the concerned candidates to make the necessary preparation for the course they are being selected to attend. OAIG. OG1. Background Check of Candidates for Foreign Training/Schooling. 2) Simultaneously. f. PA (in coordination with OAJA. PA). Rescission: HPA Letter Directive dtd 23 December 2003. the PASB Secretariat submits it to the Discipline. Subject: Policies on the Selection of Candidates for Foreign Training and all other directives inconsistent with the provision of this directive are hereby rescinded. PA for approval the candidates selected to undergo foreign training/schooling. Law and Order Branch. the Secretary calendars g. Law and Order Branch. PA and to OG2 for record check. APMC shall prepare the worksheet for office candidates using the Quantitative Rating Sheet (QRS) of SOP Nr 10. OG1. 7. those with pending civil/military cases for non-inclusion in the pool of candidates. 84 RESTRICTED . OAPM. Negative comments shall be a ground for non-inclusion. OESPA and APMC) and OG2. PA conduct record checks/background investigation of the candidates and then recommend to PASB. ESB. GHQ of the selection criteria worksheet of Cir Nr 2. CMB. OG1. Upon completion of the pool of candidates. h.

BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 85 RESTRICTED .RESTRICTED 8. Effectivity: This directive shall take effect upon publication.

PA HASCOM HSG. PA HISG. PA HCAG FCPA FBGH APMC AMIC SEBn MPBn 525ECBn (S) TF Bantay SSU Liaison Offices 9PED NCR RCDG 15FSU 51EBDE. Subject: Selection of Candidates for Foreign Training/Schooling. HPA HHSG. PA HARESCOM NCRRCDG. PA HTRADOC.RESTRICTED Annex to HPA Letter Directive dated 26 Jan 06. Assignment to the following Units are not considered field duty assignment. ARESCOM GHQ GHQ & HSC HCEISAFP HISAFP HLOGCENTER AFPFC AFPCES AFPCGSC HCRSAFP AFPPKOC MPBn SEG Liaison Offices 86 RESTRICTED .

1) PASB shall only select a principal candidate and a one-timealternate candidate for every foreign course. The selected one-time-alternate candidate will be required to process all attendant requirements for foreign training and will automatically be elevated as principal the moment the selected principal candidate failed to comply with the mandatory requirements for the scheduled foreign training. Selection of Principal and Alternates Candidates. the previously selected one-timealternate. the following provisions from the aforecited Resolution are adopted and incorporated as addendum to para 5 (Policies) of HPA ltr Dir dated 22 December 2003. for the next offering of the course. Makati City PASB/1 SUBJECT: 13 May 2004 Addendum to HPA Ltr Dir dtd 22 Dec 2003. However. provided. 2) The selected one-time-alternate candidate for any course will automatically lose his alternate status immediately after the principal has departed. 87 RESTRICTED . which will be reviewed by PASB. they remain to be qualified to attend the course based on the prerequisites given the host country. the duly selected principal and one-time-alternate candidates shall retain their status for that course until such time that it is offered again. xxx xxx xxx e. Status of Selected Candidates of Foreign Course Momentarily Cancelled by the Host Country. f. and in accordance with the PASB Resolution nr 01-03-P dated 29 October 2003. if still qualified. however. will automatically be included in the new pool of candidates that will be deliberated upon by PASB. Re-Policies on the Selection of Candidates for Foreign Training TO: See Distribution In line with the thrust of the Command to systematize the selection of candidates for foreign training so that limited slots will be spread equitably to all deserving and qualified personnel. 1) Whenever the host country temporarily cancels a foreign course.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio.

RESTRICTED 2) If at the time the course is offered again. Law and Order Branch. To ensure that only those personnel who have no pending civil and/or military cases and have no derogatory records are selected for schooling. 3) With the supervision of G1. 2) Simultaneously. If both are no longer qualified. Selection of Candidates for Foreign CGSCs. CMB. OAIG. If it is the other way around. PA (in coordination with OAJA. Discipline. Selection of candidates for foreign CGSC shall be limited to officers with the rank of Majors only. g. OG1. PASB Secretariat removes from the pool of candidates those with pending civil/military cases and/or derogatory records as recommended by DLO Branch. PA conduct record checks/background investigation of the candidates and then recommend to PASB. while the one-time-alternate candidate is not. h. PASB shall elevate the status of the one-time-alternate to principal and subsequently selects a new onetime-alternate candidate. PASB shall select only those Majors who are not due for promotion to the next higher grade prior to the convening of the course. the PASB Secretariat submits it to the Discipline. PA). through the Secretariat (Attn: ETS. Law and Order Branch. PASB shall select new principal and one-time-alternate candidates. PA and OG2. xxx xxx xxx BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 88 RESTRICTED . PA. OG1. the following measures shall be taken due cognizance: 1) After completing the pool of candidates for each foreign course that is due for deliberation. Background Check of Candidates for Foreign Training/Schooling. OG1. However. ESB. OAPM. 4) Upon the guidance of PASB Chairman. the Secretary calendars the deliberation using the pool of candidates with no derogatory records”. PA and to OG2 for record check and investigation of the candidates. the principal candidate is still qualified to attend. those with pending civil/military cases and/or derogatory records for non-inclusion in the pool of candidates. OESPA and APMC) and OG2. OG1. PASB shall select a new one-time alternate.

Subject: Screening and Selection of PA Officers for the Command and General Staff Course. G3 Cmdt. G1 AC of S for Operations. TRADOC Chief. Education and Training Sec/CMB. Subject: AFP c. PA AC of S for Personnel. SOP Nr 15 dated 29 November 2004. 2. d. Selection of AFP Candidates for Foreign Training. PA Chairman Member Member Member Member Secretary 89 RESTRICTED . OG3. Subject: Policies on the Selection of Candidates for Foreign Training. Philippine Army (CG. References: Subject: a.. Metro Manila 1/AGPD SUBJECT: Philippine Army Schooling Board 02 May 2005 TO: See Distribution 1. Command and Staff School (CSS). OG1. PA Chief. Composition: The PASB shall be composed of the following: Regular Members Chief of Staff. 3. b. Scholarship Program and Other Similar Grants. GHQ AFP Circular Nr 01 dated 04 March 2002. Purpose: This purpose of this directive is to establish the Philippine army Schooling Board (PASB) as an advisory body to the Commanding General. foreign Engagement Br/Training Br.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. HPA Letter Directive dated 22 December 2003. PA) on all matters pertaining to the selection of candidates for foreign and other specified local courses/scholarships. GHQ AFP Circular Nr 02 dated 06 March 2001.

The Chief. In the absence of the regular member(s). APMC when the candidates of the course to be deliberated are under their occupational specialty. OG3. each may only participate/vote in respective field as cited above. PA shall assume membership when local courses are to be deliberated. Cmdt. however. At no instance shall both participate/vote in a single course being deliberated. f. A simple majority (50% of the membership plus 1) of the regular/alternate members shall constitute a quorum. TRADOC Ass Chiefs. When both foreign and local courses are up for deliberation in a single Board meeting.TRADOC For Chfs. CSS. OG3 4. 90 RESTRICTED . OG3. b. the alternate(s) shall attend and participate in the Board meeting/deliberations and shall recommend/vote as well for any of the candidates that will be deliberated upon. Any member of the Board (regular or alternate) who becomes a subject of deliberation shall be barred from such deliberation. At no instance shall a representative of the regular or the alternate member(s) shall participate in Board meetings/deliberations. The Secretary of the Board shall participate in the deliberations but shall not cast a vote. Resource Persons. He/They may.RESTRICTED Alternate Members Deputy G1 Deputy G3 Asst. PA shall assume membership when foreign courses are to be deliberated while the Chief. FEB/ITB. c. both may attend. g. Policies: For G1. Member/s of the Board lower in rank than the candidates of the course being deliberated shall not cast a vote. OG3 a. Individual Training Branch. CAG. PA For G3. e. Foreign Education Branch. participate in the deliberation. PA For Cmdt CSC. d. APMC 2) The career Advisers of the Armed Forces of the Philippines Occupational Specialty (AFPOS). The following shall be invited by the Board to act as Resource Persons: 1) The Chief Career Advisory Group (CAG). However. FEB/ITB. The Chairman shall convene the Board at such time as necessary to select candidates or resolve controversies referred to it.

PA (Through Board Resolution) the most qualified principal and alternate candidates for foreign and local courses. upon course for deliberation is for enlisted personnel.RESTRICTED 3) Representatives of the General. Effectivity: This directive shall take effect upon publication. Functions: Other resource persons as the Chairman may deem a. The function of the Board is to assist the CG. 5. It shall recommend to CG. 6.International Military Education and Training Program (IMETP). BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: Select and recommend candidates for MNSA and local (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” 91 RESTRICTED . 4) The PA Sgt Major. or his/her authorized representative. 4) Select and recommend candidates for specific foreign or local courses as CG.Australia. 2) Select and recommend candidates for local graduate courses offered under Sec 22K of the National Defense (Act (NDA). PA may direct. when the course under consideration is allied/related to their functional area/specialty. 5) necessary. or even Commanders of PA Major Units. Other Allied Countries (OAC) Training Program and other courses/fellowship programs offered by foreign countries. PA in the selection of candidates for foreign and other specified local courses/scholarships. Special or Technical Staffs. b. 7. 3) CGSC courses. Defence Cooperation Program (DCP) . Rescission: All HPA letter directives or parts thereof that are in conflict with this directive are hereby rescinded. Specific functions: 1) Select and recommend candidates for foreign courses under the Unit States .

Action Office/Unit – is the agency given the responsibility of selecting and recommending the candidates to undergo Army NCO course. will 30 August 2002 a. c. 92 RESTRICTED . 2. 3. b. Candidate – is and Enlister Personnel of the AFP recommended to undergo the course. comptrollership. DEFINITIONS: specially mean: The following terms. finance. Makati City 1/AAGPD STANDARD OPERATING PROCEDURE NUMBER 04 SELECTION OF CANDIDATES FOR ARMY NCO COURSE AND UTILIZATION OF GRADUATES 1. office or unit. PURPOSE: This SOP applies to all Enlisted Personnel who undergo the Army NCO Course. operations. It is primarily designed to acquaint the students on the management aspects of a particular system of operation. GENERAL: This SOP prescribe the policies and procedures in the Selection of Candidates for Army NCO Course and their utilization upon successful completion of the courses. system. Course – is a complete series of studies covering a particular field of instruction. Observer Training – is a type of training where the students take notice of the operations. information technology etc. d. logistics. as used in this SOP. 2) Specialization Course – is a course of instruction designed to enhance knowledge and skills to any of the functional staff areas or specialized fields which are non-technical such as personnel. Courses may be generally classified into three categories as follows: 1) Career Course – is a military training course for enlisted personnel formally conducted in training institution and required for promotion to certain ranks and for designation of certain positions.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Career Personnel – personnel of the Armed Forces of the Philippines in the active service. e. intelligence.

c. Students who will attend the Army NCO Course shall be chosen among the best qualified candidates. b. Career Course. Mandatory Requirements: 1. PA and implemented by the Training and Doctrine Command. There will be a thorough evaluation of the records of these candidates and shall be based on their progressive occupation of positions of higher responsibility. To ensure that only the best-qualified candidates are selected. The Army NCO Course is accredited as an Advanced NCO 5. The distribution of quota per class and issuance of orders of candidates for the Army NCO Course allocated to army units is the responsibility of G1. POLICIES: a. Army NCO Course is a training program of Army-wide units. Annual slots for Army NCO Course shall be determined by G3. e. 4. Enlisted Personnel who qualify to take the course shall be relieved from their respective units/offices and placed Detached Service (DS) with Training and Doctrine Command.RESTRICTED f. On-the Job Training – is a type of instruction wherein a trainee actually participates in performing a particular work to attain the degree of proficiency and specialization called for. g. the following criteria shall apply: a. f. PA in accordance with the approved annual Table of Organization and Equipment (TOE). As such. PA. Philippine Army for the duration of the course. Recommending Authority – is the commander of action unit or chief of an action office. PA in accordance with the approved Annual Operating Program. 93 RESTRICTED Must not be due for reenlistment during the period of . d. who is in the best position to evaluate the capabilities and potential of the personnel under him to exercise extreme care and utmost impartially in the selection of candidates for the Army NCO Course. CRITERIA: Military schooling and specialized training play an important role in the career development of the individual military personnel and in improving the quality of performance and leadership in the AFP. This type of training. it is incumbent upon the recommending authority. training. is primarily designed for the development of technical skills. and shall be prepared by G8.

4. 5. permanent rank. designation/position are given more points. Seniority (15 points) pertains to the relative rank or placement of an individual in the lineal list compared to older candidates. Evaluation rating is allotted twenty (20) points and wards ten (10) points. 4. entry. Job Performance (30 points) is the average performance rating of the candidates on his/her assigned jobs based on EP/EMs for the last three (3) years and the awards and decorations received in the last five (5) years. 8. Selection Criteria – This is set of selection parameters designed to evaluate the candidates to be used by a selection board in determining the bestqualified candidates for Army NCO Course. Must be with the permanent rank to Cpl to SSgt Must have at least one (1) year time-in-grade in present g.RESTRICTED 2. 10. 2. Must submit latest annual Physical Examination (APE) Must have completed the Basic NCO Course. Career Profile (20 points) is an assessment of the candidates’ military career profile to determine their potential for future utilization upon successful completion of the course. 94 RESTRICTED . 6. 9. The overall selection criteria is given a total of 100 points and the parameters considered are given specific weights as follows: 1. Must have no pending case both in military/civilian court nor a litigant/witness thereto. Must not be more than thirty-five (35) years old. Academic Performance (20 points) is measured in terms of the aggregate rating candidates expressed in terms of class standing in the prerequisite course or related course. Duty Assignment (15 points) this pertains to the duty assignment and or designation/position of the candidates. 3. 7. 3. Must be at least three (3) years in the active service upon Must be physically and mentally fit for training. Must pass the qualifying examination and entrance PFT. Candidates with better well-rounded assignments. 5.

8. errors or observations before the deliberation proceedings. Unit Commanders upon receipt of the quota allocation of his unit shall create a selection board or committee candidates for Army NCO Course with the following composition: Unit Sgt Major Unit F/Sgt Unit Admin NCO Unit Operation NCO Unit Training NCO Chairman Member Member Member Secretary i. 7. Upon completion of the course. The Unit Training NCO shall be prepare a worksheet listing the names of the qualified candidates and their respective points based on the quantitative selection criteria listed in para 5b and provides the members of the Selection Board/Committee for Army NCO Course. the graduates shall be assigned back to their respective unit assignment. UTILIZATION OF ARMY NCO COURSE GRADUATES: a. j. PA as necessary. k. platoon sergeant and company list first sergeant depending on their rank and level of their position. b. The Unit Training NCO shall initially screen the list of potential and recommended candidates and list those qualified in accordance with the mandatory requirements of the courses for consideration. RESCISSION: This SOP shall be periodically reviewed by the PA Education and Training Board (PAETB) which may recommend changes to the Commanding General. They will be projected to be assigned in a field or staff where the training acquired can be utilized.RESTRICTED 6. SELECTION PROCEDURE: h. 9. BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” 95 RESTRICTED . EFFECTIVITY: This SOP shall take effect upon publication. The individual members of the board shall review the worksheet and the SOIs of the qualified candidates and notes. Army NCO Course graduates shall be primarily utilized as squad sergeant.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. Sub-paragraph 4f of paragraph 3e of HPA SOP Nr 15 dated 29 November 2004 is hereby amended as follows: 2. Makati City 1/AAG SUBJECT: 01 September 2006 Amendment to HPA SOP Nr 15 dated 29 November 2004. Determent of CGSC Schooling An officer whose CGSC schooling is deferred twice will be deferred to the Efficiency and Separation Board to determine his fitness to remain the service. 3. Effectivity: This amendment shall take effect upon publication For widest dissemination. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION : “D” & “E” 96 RESTRICTED . Subject: Screening and Selection of PA Officer for the Command and General Staff Course (CGSC) TO: See Distribution 1. 4.

Specifically. 97 RESTRICTED . GHQ. 2) The Committee shall be composed of five officers who are GSC eligible and holding the rank of at least LTC. c. 3) As Committee Chairman. PURPOSE: This SOP prescribes the policies and procedures in the screening and selection of the most qualified PA officers who will attend the Command and General Staff Course (CGSC). Creation of the Screening Committee 1) To ensure that the field grade officers who will be sent to attend the course are the most qualified based on their demonstrated outstanding performance of duty and potential in the service. PA is given the discretion to select the best officers who shall become members of the Committee. PA as Vice Chairman. which will be tasked to screen candidates. the Command shall create a Screening Committee.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. AFP SOP Nr 03 dated 14 Feb 01. 3. GHQ. AFP LOI Nr 08 dated 07 Oct 03. Subject: Selection and Admission of Students to take the Major Service CGSC/Technical and Administrative Services Command and Staff Course. PA with G8. to include PA officers assigned with GHQ & AFPWSSUs. it shall be chaired by G1. Subject: Deferment of Schooling. REFERENCES: a. Subject: Integration of Major Services Command and General Staff Courses. HPA Letter Directive dated 10 February 2004. 2. Metro Manila 1/AAGPD STANDING OPERATING PROCEDURE NUMBER 15 29 November 2004 SCREENING AND SELECTION OF PA OFFICERS FOR THE COMMAND AND GENERAL STAFF COURSE 1. b. POLICIES: a. G1.

The objective type is designed to test the officers knowledge on military subjects while the essay type is intended to measure the officer’s knowledge and ability to write on various military and related issues. As part of the transition. e) martial case. c. Must have a Physical Profile of P-1 – P2. knowledge and appearance. b. d) Must have at least five (5) years remaining in the service reckoned from the convening date of the course. However. Screening of Candidates 1) components: a) Qualifying Examination – This examination consists of objective and essay type of questions. Programming of Candidates 1) The programming of field grade officers to take the CGSC shall be undertaken by the Army Personnel Management Center (AOMC). The screening process shall have the following Must have no pending civil. However. The examination result will be valid for two (2) years. b) Interview – This is an evaluation of the officer’s ability to discuss current local and international issues affecting the military establishment. The evaluation criteria include oral communicative skills. it shall program only those who met the following criteria: a) b) Must be at least holding the rank of O-4 (Major).RESTRICTED 4) The Career Management Branch. c) Must have a general average grade of 80% in the Advanced Career Course. PA shall serve as the Secretariat of the Screening Committee. criminal or court 98 RESTRICTED . f) Must have at least an average of “satisfactory” performance or a numerical rating of three (3) in his/her Officer Performance Appraisal Report for the last three (3) reporting periods. OG1. this standard will eventually be raised to 85% to ensure that officers who will take the CGSC have the adequate academic qualification that is commensurate to the high academic demand of the course. the new standard will cover the graduates of the advanced career course from CY 2005 onwards.

PA. The concerned officer is afflicted with illness 99 RESTRICTED . Secretary of National Defense (SND) of the Chief of Staff.RESTRICTED c) Physical Fitness Test – The result of the regular unit PFT required by this Headquarters will suffice to meet the screening requirement. failed to undergo or pass the screening. PA (Attn: G1) the circumstances of their failure within 72 hours after the scheduled screening. 1) Failure to undergo the screening a) Officers who are directed to undergo the screening but failed to do so shall submit a written explanation to CG. OG10.2. The concerned officer has been rendering direct services to the President of the Philippines. 2) The Screening Committee shall promulgate specific rules and procedures intended to systematized the conduct of the screening of candidates. e.3. d. The concerned officer is involved in combat operations at the time of the screening. or seek deferment of schooling. 3) Only those officers programmed by APMC shall be screened by the Screening Committee. The following are the circumstances where an officer’s failure to undergo the screening will be considered valid: a. a. Selection of Non-Resident Instruction (NRI) Students 1) The selection of the students for the NRI component of the CGSC shall be the responsibility of the Office of the Assistant Chief of Staff for Reservist and Retiree Affairs. deliberately or not. AFP (CSAFP) at the time of the screening. at the time of the screening. a. 2) G10. PA shall ensure that only the most qualified Reservist officers will selected and recommended to attend the NRI.1. Final Selection of Candidates The final selection of the most qualified officers who will attend the CGSC shall be undertaken by the PA Schooling Board (PASB). Prescribed hereunder are the policy provisions that will address recurring situations where some officers. c.

Those who will not undergo the retake and those who will fail again in the retake will likewise not be programmed for CGSC schooling for the next two years.RESTRICTED b) In all of the aforementioned circumstances.g. b) The effective date of optional retirement. medical certificate from a military station hospital or a refutable medical practitioner. b) An officer who fails in any of the screening components will be required to undergo a retake not earlier than one week after the last screening schedule. SND or CSAFP. the concerned officer’s explanation must be substantiated by piece(s) of evidence (e. Conversely. Commission of the same offense after the two-year period will cause subject officer’s referral to the PAESB. Failure to undergo the next screening for the same reason will no longer be considered. 3) Optional Retirement a) An officer who will signify to optionally retire after being programmed for CGSC will be required to submit his/her duly accomplished Personnel Action Form (PAF) and Affidavit of Non-Retraction of his intention to optionally retire. . When the services of the concerned officer are needed by the President of the Philippines. Such condition will result in subject officer’s non-consideration for position requiring CGSC eligibility. detail orders. 2) Invalid Explanation a) An officer who will not explain his failure to undergo the screening or whose explanation is found to be invalid will not be programmed for CGSC schooling for the next two (2) years. c) Failure to submit the PAF and the Affidavit of NonRetraction after two consecutive directives will cause the referral of subject officer to the PA Efficiency and Separation Board (PAESB) who will determine his/her fitness to remain on the service. and will warrant the non-programming of subject officer for CGSC schooling for the next two years. a. which must be indicated in the PAF. 4) Deferment of CGSC Schooling a) An officer who is programmed to attend the CGSC shall only be granted deferment under the following circumstances. roster of operating troops/after operation report. an officer whose explanation is found to be valid will be reprogrammed to take the next screening. 100 RESTRICTED .1. etc). shall not be more than one year from the date the officer signified to retire.

f) An officer whose CGSC schooling is deferred twice will not be programmed for the course for the next two years and must not be designated to any position requiring CGSC eligibility for that period. Division or high-level Commander) of the programmed officer should issue certification that subject officer is presently handling projects of “high security value” and that currently. c) Approval of request for deferment of CGSC schooling shall only be granted by CG. e) Once deferment is granted. The number of field grade officers that should be programmed for CGSC shall be three times the number of allocated slots per course. The number 101 RESTRICTED . PROCEDURES: a. APMC and G1.2. PA. 4. he must be able to transfer everything he knows about the project to the most qualified officer chosen to replace him. PA upon the recommendation and endorsement of CO. The APMC shall notify all field grade officers who are programmed for CGSC about the schedule of the screening and directs them to prepare and submit to the Screening Committee Secretariat the following documents: 1) Latest Annual Physical Examination result. 2) Unit Clearance. the officer programmed for CGSC schooling must make himself available the next time the course is offered.” “High security value” projects are projects that may pose threats to national security when not handled properly and not given utmost attention. Unified Commander. which are needed for the issuance of security clearance for access to at least “SECRET” documents/materials. b. b) Senior Commanders (e.g. A request for another deferment after the two-year period will cause subject officer’s referral to the PAESB. respectively. He must look for his replacement on the position he is occupying and for the purpose of continuity.RESTRICTED a. In extreme cases where the officer is handling projects of “high security value. d) Request for deferment of CGSC schooling shall only be acknowledged by the Command if it is personally made in writing by the concerned officer and officially endorsed by his major Unit Commander/Chief of Office. subject officer is the most competent for the position and his present knowledge of the job is of primary consideration. 3) Authenticated copy of latest PFT results.

PA for appropriate dispositive action. PA will cause the issuance of appropriate schooling order to all officers selected to attend the CGSC.RESTRICTED of officers to be programmed per AFPOS shall be in accordance with the authorized percentage distribution. and HPA Letter Directive dtd 08 February 2000. the PASB shall deliberate and select the officers who will finally be recommended to undergo the CGSC. shall screen and recommend for selection the most qualified officers based on their performance in the screening and on their individual merits and potential in the service. the Screening Committee using its promulgated rules and procedures. the APMC shall notify the Unit Commanders/Chiefs of Offices of the selected officers and enjoins them to require the concerned officers to make the necessary preparation for the course. Subject: Selection and Admission of Students to the Philippine Army Command and General Staff Course. c. f. PA for approval the officers selected to undergo the CGSC. After the APMC has submitted the list of officers programmed for CGSC. h. i. The names of field grade officers who are supposed to take the CGSC by virtue of their seniority in rank but cannot be programmed as a result of their failure to satisfy the aforementioned requirements shall immediately be submitted to OG1. G1. Upon receipt of the Screening Committee’s recommendation. EFFECTIVITY: This SOP shall take effect upon publication: BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel IN F (JSC) PA Adjutant General 102 RESTRICTED . RESCISION: HPA SOP Nr 07 dated 31 July 2000. g. and all SOP’s and directives that are inconsistent with the provisions of this SOP are hereby rescinded. After the deliberation. e. Subject: PA CGSC Admission Policy. The PASB shall then recommend to CG. d. PA’s approval. 5. The APMC shall establish and maintain a database for officers who should not be part of the programming process for CGSC for the next two (2) years due to specific violations of the policy provisions specified in para 3e above. 6. Upon CG.

b. APMC .Member Assistant Commandant. HPA Letter Directive dated 23 March 1992. HPA dated 19 January 2004. PA .Member 103 RESTRICTED Composition: a. References: a. 2.TRADOC– Member C. Metro Manila 1/AGPD SUBJECT: 20 November 2004 Philippine Army Schooling Standard Committee TO: See Distribution 1.C&SS. d. Subject: Policy on Student Failure in Schooling Standard Duties. GHQ Letter Directive dated 26 March 1981. Subject: Uniform Action Against Military Personnel for Failure in Schooling Duties. G8 .Chairman Deputy. c.Member(non-voting) Assistant Command Sgt Major . Purpose: The PA Schooling Standard Committee (PASSC) is hereby created as an advisory body to the Commanding General on all matters pertaining to failure of students in schooling duties. 3. ETS. OG1 . PA Letter Directive dated 05 December 1991. CMB. Subject: Creation of the PA Schooling Standard Committee.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. GO Nr 26. the following: Regular Members Deputy G1. The PA Schooling Standard Committee shall be composed of .Vice Chairman Deputy. re-Activation of the Army Personnel Management Center effective 16 January 2004.Member AJA Representative .

for Ordnance personnel/courses . it shall give recommendations that would further enhance the standardization of the application of a training procedures and policies.for Intel personnel/courses . Educ & Trng Br. Except for AJA’s representative. APMC FA Career Adviser. Absence of an auxiliary member.for (PA) CGSC 4. APMC FS Career Adviser. CMG.RESTRICTED Chief. The Assistant Sgt Major shall only attend the Committee deliberation is an EP. Function: The PASSC is tasked to review and determine the facts and circumstances leading to the student’s failure to perform schooling duties and/or cope with the established training standards and thereafter. c.Secretary(non-voting) Auxiliary Members (Voting) INF Career Adviser.for CAV personnel/courses . To constitute a quorum.for IGS courses b. The Committee may invite individuals who have factual knowledge of the facts and circumstances leading to the student’s failure in schooling duties as resources persons may include the following: Representative from NCOA for Army NCO Course and Sgt Major Course Representative from C & SS. to recommend appropriate actions based on the facts gathered and deliberated. APMC QMS Career Adviser. APMC .for Signal personnel/courses . APMC Intel Career Adviser. APMC SC Career Adviser. APMC Deputy IG .for AGS personnel/courses . an attendance of 50% plus 1 of the total number of regular members must be established. however. d. e. APMC CE Career Adviser. An auxiliary member shall only be required to be present when the student to be deliberated upon is under his/her career management function/supervision.for Finance personnel/courses .for QMS personnel/courses . When necessary.for CE personnel/courses .for INF personnel/courses . 104 RESTRICTED . APMC AGS Career Adviser. at no instance shall a representative of the other regular or auxiliary member(s) be allowed to participate in committee meetings/deliberations. shall not preempt the committee from conducting deliberations . APMC CAV Career Adviser. TRADOC . APMC OS Career Adviser.for FA personnel/courses .

2) Thereafter. 5) The recommendation submitted to CG. PA for approval. recommend the retaking of the course or referral of the case to the PA Efficiency and Separation Board (PAESB) to determine the officer’s fitness to remain in the service. b. 4) After thorough examination of the witness and records. b) In the case of EP. G8. the recommendation of the Academic Faculty/Board shall bear the endorsement and approval of the respective Unit Commander.RESTRICTED 5. the case shall be submitted to CG. PA’s decision on the recommendation of PASSC. recommend the retaking of the course or referral of the case to the concerned unit Reenlistment Board for the EP’s non-reenlistment. Procedures: The following shall be the sequence in the training of schooling/training. The Committee may cause the appearance of witnesses and/or the production of records. PA who shall further refer the case to the PASSC. The Committee shall also make a thorough examination of the pertinent papers for further support its decision. of the Committee shall be 6) APMC shall implement or cause the implementation of CG. PA through G1. at it may deem necessary. 3) The PASSC shall review the case to determine the circumstances relating to the failure of the student. PA shall forward the case to G1. 2) PASSC shall direct the concerned student to face the committee during the scheduled deliberation. a. In cases where trainings are conducted by other PA units. the Committee may recommend the following: 105 RESTRICTED . the Committee shall initiate any of the following recommendations as it sees it fit: a) In the case of officers. 3) After considering all records and information gathered. PA for further referral to the PASSC. Foreign Schooling: 1) Upon receipt of official information regarding the failure of a student in foreign training/schooling. TRADOC for approval. Presence of the concerned student may be required by the Committee to clear doubts and determine the factual basis of such failure. PA through G1. Local Schooling: 1) The action starts from the School Academic/Faculty Board. which recommends the failure of a student to CG.

LABde and Engineer Brigades may create their own Schooling Standard Committee. Additional Provision: Imposing other sanctions as may be deemed Infantry Divisions. 4) The recommendation of the Committee shall be submitted to CG. SOCOM.RESTRICTED a) Assigning the student back to his/her unit or referral of the case to PAESB to determine his/her fitness to remain in the service – in the case of officers. 9. b) appropriate. PA until his/her case is resolved. Effectivity: This directive shall take effect upon publication. Subject: Creation of the PA Schooling Standard Committee and all other directives or parts thereof that are in conflict with this directive are hereby rescinded. Administrative: a. said Committee shall be governed and strictly adhere to existing policies pertaining to the standard set forth by such committee and it shall be in consonance with the policies of this Command. b. 8. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” 106 RESTRICTED . 5) APMC shall implement or cause the implementation of CG. Rescission: HPA Letter Directive dated 05 December 1991. c. 7. A student declared failure in a course shall remain or be placed a/u with HHSG. with similar composition and function as that of the PASSC.or to the concerned unit Reenlistment Board for nonreenlistment in the case of EP. PA for approval. PA through G1. The PASSC shall be under the staff supervision of G1. The PASSC shall set its own committee rules and regulations to be able to properly discharge its function. Such Committee shall be empowered to inquire matters pertaining to student’s failure in schooling duties at their respective training units. PA’s decision on the recommendation of PASSC. 6. In the exercise of its functions. PA.

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HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio, Makati City 1/AGPD STANDING OPERATING PROCEDURE NUMBER 07 PROGRAMMING OF OFFICERS FOR BASIC AND ADVANCE CAREER COURSES 11 May 2004

1.

REFERENCES: a. Command Guidance.

b. GO Nr 26, HPA dated 19 January 2004, re- Activation of the Army Personnel Management Center effective 16 January 2004. . c. Circular Nr 1, HPA dated 07 May 1996, Subject: AFP Occupational Specialty for PA officers. d. SOP Nr 8, HPA dated 17 July 2003, Subject: Course and Student Evaluation for Career and Specialization Courses. 2. PURPOSE:

This SOP provides the policies, guidelines and procedures in the programming and selection of officers to undergo Basic and Advance Career Courses in line with the Career Management Program of the Philippine Army. 3. SCOPE:

This SOP applies to all officers who will be programmed to undergo Basic or Advance Career courses and to all unit commanders/office chiefs who are directly or indirectly involved in the Career Management Program of the Philippine Army. 4. DEFINITION OF TERMS:

a. Army Personnel Management Center (APMC) – A unit organized as a major operating arm of OG1, PA whose mission is to provide a responsive and efficient personnel management system in support of the PA mission. b. Career course – A military training course for personnel of a particular Army service branch formally conducted in a training institution which is 107 RESTRICTED

RESTRICTED required for designations to certain positions and for promotion to the next higher grade. c. Armed Forces of the Philippines Occupational Specialty (AFPOS) – Term used to identify duty positions, career areas, and field of concentration that requires closely related skills. It identifies the type of skills but not the level of skills. 5. POLICIES:

a. Programming of officers to undergo basic and Advance Career courses shall be centralized at APMC. b. Programming of officers shall be in accordance with the Command’s directive that puts premium on “training for position rather than for promotion”. It shall be done at least six months prior to the convening of the course to give the concerned officers and their respective unit commanders/office heads time to prepare. c. Only officers without pending civil, criminal or administrative case shall be programmed to undergo Basic and Advance Career courses. d. No officers shall be programmed to undergo more than one Basic and/or Advance Career course. e. Graduates of Basic Career Courses of a particular AFPOS (i.e, Infantry, Armor, Field Artillery, etc.) shall be programmed to undergo the Advance Career courses of the same AFPOS, unless requests for change of AFPOS are personally applied for with due endorsement from his/her unit commander, and subsequently approved by concerned authorities pursuant to the provisions of HPA SOP Nr 04 dtd 01 March 2004, Subject: Change of AFPOS. f. Officers programmed to undergo Advance Career courses must pass the pre-qualifying entrance examination to be given by TRADOC, PA NLT ten (10) days prior to the course convening date. Those who will fail to take the entrance examination without substantial and justifiable reason as determined by APMC shall be declared failure in the examination by TRADOC, PA. g. Officers who will fail in the entrance examination for Advance Career courses shall be given ample time to research, study and review. Afterwards, they shall be allowed to retake the entrance examination not earlier than three days after the first examination without substantial and justifiable reason as determined by APMC shall be declared failure in the examination by TRADOC, PA. h. Officers refuse or deliberately fail twice to take the entrance examination when officially directed shall be considered failed and shall be referred to the PAESB.

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i. Officers are programmed to attend the Advance Career course shall relieved from their respective units and will be placed A/U with HHSG, PA further placed DS with TRADOC, PA for the whole duration of the course. Those who will fail in the retake for the entrance examination will be recalled and will be ordered to remain A/U with HHSG, PA while waiting for the disposition of their case. j. All requests for deferments shall be acted upon with dispatch by APMC in accordance with existing polices regarding deferment of career course schooling. k. Request for deferment of Basic and Advance Career courses schooling shall not be entertained after orders for said schooling have already been issued by HPA. 6. PROCEDURES:

a. G8, PA publishes the list of Officer Basic and Advance Career courses for a given year at least six (6) months prior to the convening date of the first course/courses to be conducted indicating therein the course title, the number of students. and 'convening dates for each course. Any changes on the said list shall be published NLT three (3) months before the convening date of each course. b. APMC programs the Officers who will undergo the Basic and Advance Career courses, and subsequently notifies the commanders/office chiefs of the officers programmed for schooling. c. Upon receipt of the notification, unit commanders/office. Chiefs shall, through their respective personnel/admin staff officer inform the concerned officers regarding their programmed schooling. d. Officers programmed for schooling who cannot attend their respective courses due to valid reasons shall submit written requests for deferments to APMC NLT three (3) months prior to the course convening date. Such requests should be duly endorsed by the their respective unit commanders/office chiefs. e APMC reviews and evaluates all requests for deferment and thereafter shall inform the unit commanders/office chiefs of the concerned officers whether their requests have' been favorably considered or not two months before the convening date. f. APMC submits to G1, PA the final list of officers programmed to undergo Basic and Advance Career courses for issuance of appropriate orders one (1) month prior to the course convening dates. . g. orders: G1, PA directs the Adjutant General to issue to the following

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1) Placing on DS with TRADOC, PA all officer programmed to undergo Basic Career courses at least one week prior to the convening dates of their respective courses for the purpose of processing. 2) Relieving all officers programmed to undergo Advance Career courses from their respective units and placing them on A/U win HHSG, PA, further placed on DS with TRADOC, PA at least ten (10) days prior to the convening dates of their respective courses for the purpose of processing and for the entrance. h. Unit commanders/office heads direct their respective officers programmed for schooling to report to TRADOC PA NLT that the EDRD. i. TRADOC, PA registers and processes 'the officers issued with DS order by, HPA for Basic and Advance Career courses schooling upon reporting. Those programmed to undergo the Advance Career courses should be made to undergo the entrance examination (or the .retake, if necessary) in order' to qualify them for admission. j. After the entrance examination, TRADOC, PA submits to APMC the final list of officers who will be admitted to the Advance Career courses and likewise recommends the cancellation of order for those who failed in the entrance' examination. TRADOC, PA likewise submits to APMC the list of officers who were placed on DS thereat but failed to, take the entrance. examination for reference and appropriate dispositive action. k. APMC reviews the recommendation of TRADOC, PA and submits to G1, PA its final recommendation concerning the cancellation of DS orders with TRADOC. PA of those who failed in the entrance examination for Advance Career courses. I. G1, PA directs the Adjutant General to cancel the DS order with TRADOC, PA of those who failed in the entrance examination for Advance Career courses. These officers shall remain A/U with HHSG for investigation and possible referral to PAESB. 7. RESPONSIBILITIES: a. G1, PA

1) Exercises overall staff supervision over the APMC on all matters' pertaining to the programming of officers to undergo Basic and Advance Career courses. 2) Directs the Adjutant General to issue appropriate schooling orders to officers programmed by APMC to undergo Basic and Advance Career courses, as indicated in para 6g, above to be conducted for that year.

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b. G8, PA – responsible for the programming of basic and Advance Career courses, based on PA training needs, for a given year, and for the prompt publication of programmed courses and their corresponding training directives at least six (6) months before the convening date of the first course/courses. c. CO, APMC – responsible for: 1. Career courses. 2. Ensuring that officers programmed to undergo Basic and Advance Career courses have no pending criminal, civil or administrative cases. 3. Evaluating and disposing of all requests for deferments in accordance with existing policies. 4. Recommending to G1, PA the issuance of schooling orders of officers programmed to undergo Basic and Advance Career courses as provided for in para 6f above. 5. Directing officer programmed to undergo Basic and Advance Career courses to report to TRADOC, PA on or before the specified EDRD. 6. Monitoring the compliance of officers issued with schooling orders, and for recommending sanctions for those who will not comply. 7. Providing G1, PA regular updates on all matters pertaining to the status of officers programmed to undergo Basic and Advance Career courses, including recommendations for the referral of certain officers to PAESB due to failure in schooling duties. d. Army Adjutant General – responsible for: of all training-related Programming of officers to undergo Basic and Advance

1) The timely publication orders/directives as directed by concerned authorities.

2) Ensuring that all published training-related orders/directives are disseminated/received by the concerned units/offices PA-wide. I e. Unit Commanders/Offices Chief-responsible for: 1) Ensuring that officers under their respective supervisions are properly informed and given proper counseling as regards their programmed Basic or Advance course schooling. 2) Ensuring that officers under their respective supervisions who are issued with schooling orders shall report to TRADOC, PA on or before the specified EDRD. 111 RESTRICTED

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3) Realigning the officers in their respective units/offices if the absence of those officers programmed to undergo Basic or Advance Career course schooling could affect the accomplishment of unit/office mission.

f.

CG, TRADOC, PA – responsible for:

1) The registration and administrative processing of officers directed to undergo Basic and Advance Career courses. 2) The conduct of entrance examination of officers programmed to undergo Advance Career courses as well as the evaluation of results. 3) Providing APMC the list of officers who failed in the entrance examination for Advance Career courses for dispositive action. 4) Accounting all officers who are placed on DS with TRADOC, PA for the purpose of schooling. 5) Placing officers who failed to report for schooling duties on AWOL status and subsequently declaring them as failure in their respective courses after they shall have accumulated the unauthorized number of absences that warrant such declaration pursuant to TRADOC regulations. Such declaration of failure should be immediately submitted to APMC for appropriate dispositive action. 8. RESCISSION:

HPA SOP Nr 10 dated 13 November 1989 and all other SOPs, letter directives inconsistent with this SOP are hereby rescinded. 9. EFFECTIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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HEADQUARTERS PHILIPPINEARMY Fort Andres Bonifacio, Makati City 8/AAGPD SUBJECT: Deferment of Schooling 10 February 2004

TO:

All Concerned

1.

References: a. Command Guidance on Training.

b. SOP Nr 7 dated 31 July 2000, Subject: Selection and Admission of Students to the Philippine Army Command and General Staff Course. c. SOP Nr 3 GHQ, AFP dated 14 February 2001, Subject: Selection and Admission of Students to Take the Major Service Command and General Staff Course/Technical and Administrative Services Command and Staff Course. d. of Schooling. e. GHQ Letter Directive J1/AGAI 87-50 dated 11 August 1987, Subject: Deferment of Schooling. 2. General: The Philippine Army programs officers to attend career courses for their career progression and development. It has been observed that Commanders/Heads of Offices request to defer Command and General Staff Course (CGSC) schooling of their officers with the reason among others, that the services of their officers cannot be dispensed with. This indicates their lack of appreciation of the Army Career Schooling Program and the importance of career programming and development of officers. 3. Purpose: This directive shall set the policies on the deferment of schooling by selected field grade officers to take up CGSC. This would support the Command’s directive on training for position of officers. 4. Scope: This directive shall cover all PA units/offices concerned and officers programmed to take up CGSC. 113 RESTRICTED HPA Letter Directive dated 24 June 1993, Subject: Deferment

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5.

Policies:

a. All officers programmed to take up CGSC should attend the said course after qualifying in the required pre-screening processes. b. There shall be no deferment of schooling except for the following reasons: 1) The service of the concerned officer is needed by the President of the Republic of the Philippines, Secretary of National Defense or the Chief of Staff, AFP. 2) Only in extreme case where the programmed officer is handling projects of “High Security value“. “High Security Value” projects are projects that may pose threats to national security when not handled property and not given utmost attention. c. Senior Commander (e.g. Area Commander, Division or Higher Level Commander) of the programmed officer for schooling should issued certification that subject officer is presently handling projects of High Security Value and that currently, subject officer is the most competent officer for the position and his present knowledge of the job is of primary consideration. d. Approval of the request for deferment of schooling will be by the CG, PA upon the recommendation of the G1, PA. e. However once deferment is granted, the officer programmed for schooling must make himself available the next time the course is offered. He must look for his replacement on the position he is occupying and for the purposes of continuity, he must be able to transfer everything he knows about the project to the most qualified officer chosen to replace him. f. Deferment for schooling shall be acknowledged by this Headquarters only if made personally in writing by the officer concerned and officially endorsed by his major unit commander/chief of office. g. An officer who refuses or fails to report for schooling without valid/justifiable reasons shall be marked AWOL by the concerned training institution. An investigation shall be conducted by the school authorities and recommend to CG, PA thru AC of S, for Personnel G1 appropriate disciplinary actions. He shall also lose his priority in the succeeding programming for career course and shall only be permitted to undergo the same career course upon settlement of his case. 6. Administrative Instructions:

a. G1, PA through the Army Personnel Management Center shall be responsible for the programming of officers who are due to take the course based on the quota allocated by PA or higher Headquarters, as the case maybe. b. Senior Commander (e.g. Area Commander, Division or Higher Level Commander) of officers programmed for CGSC schooling shall issued certification in support of the latter’s request for deferment of schooling that subject 114 RESTRICTED

c. PA. Effectivity: publication. d. 8. Rescission: All other policies on Deferment of CGSC schooling inconsistent with this policy are hereby rescinded. He must be able to transfer the knowledge on the project and look for his replacement on the position he is occupying within the given period. Programmed officers for CGSC schooling who were granted deferment of schooling must make himself available the next time the course is offered.RESTRICTED officer is presently handing projects of “High Security Value” and that currently subject officer is the most competent and his present knowledge of the project is of primary consideration. 7. Request for deferment must reach this Hqs (Attn: G1) not later than thirty (30) days before the convening date of the course subject to the approval by the CG. This directive shall take effect immediately upon BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” 115 RESTRICTED .

a. National Defense Act (NDA) causing delays. Reference: Circular Nr 04. Orders detailing officers as scholars have specific course. Non submission of final academic report after the authorized scholarship period. e. Makati City 1/ SUBJECT: 28 January 2003 Reminders Re-Scholarship Under Section 22K. and further amended by Circular Nr 12. Whenever applicable orders may include periods necessary for the completion of academic requirements in the awarding of a degree or title. Subject: AFP Scholarship Program and Other Similar Grants. AFP dated 01 Sep 82. Enrolling a course other than the one approved by this b. c. 2. Enrolling at a College or University other than the one approved by this Headquarters. NDA) are hereby reminded of the following. this Headquarters has observed many lapses committed by officers granted scholarships under Section 22K. GHQ AFP dated 14 Dec 88. Inclusive dates (normally for a period of one (1) year detail with the schools) which can only be extended upon successful completion of every academic year. NDA TO: All Concerned 1. Late submission of request for extension of scholarship. To prevent these lapses from recruiting every now and then. d. as amended by Circular Nr 21. 3. GHQ. With reference to the above.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. AFP dated 07 Oct 87. a. Non submission of final academic report after the authorized scholarship period. 116 RESTRICTED . all scholarship grantees (Sec 22K. GHQ. Headquarters.

such as the completion of thesis work including oral or panel presentations. Upon receipt of orders. subject to the approval of the PA Schooling Board (PASB). an officer so detailed as scholar shall immediately consult the school registrar or a course adviser for the preparation of an education plan to complete the entire course or program. g. Failure in any subject shall be immediately explained and submitted by the scholar/ (MPF). for processing and subsequent submission to GHQ. During the breaks. After successfully completing the program of instruction during the first academic term year. together with the following attachments. c. The proposed education plan shall immediately be submitted to this Hqs (Attn G1). At the start of the last academic semester. scholars should submit to this Hqs (Attn: G1 and G8) a final report containing among others the following: 117 RESTRICTED . 3) Justification(s) of the proposed education plan. scholars should request for extension of orders of their detail to respective schools. Fifteen (15) days after the end of every academic semester/trimester/ summer session. 1) Calendar of activities for the proposed academic year indicating the course. subjects to be taken with the corresponding unit credits and schedule of classes.RESTRICTED b. Calendar of activities for the succeeding year as can best d. scholars shall submit to this Hqs (Attn G1) his/her academic performance on the reasons for justification(s) of non availability of the same. Thesis proposal must have relevance to the PA or AFP organization. Scholars may be allowed to complete other requirements of the course enroll for summer classes with a minimum of two (2) subjects. scholars shall submit to this Hqs (Attn: G1) their duly approved (by their respective faculty adviser or panel) thesis proposal or special problem as the case may be for monitoring and future planning purposes. Subsequent extension after the normal period of two (2) years shall be on a highly justifiable basis. 2) be ascertained. h. scholars shall be on full study status with their requirements respective units assignments. Scholars should enroll only to the course and at the school duly indicated in their respective orders otherwise they should request for changes in their orders and should wait for its approval in order for their schooling to be officially considered as covered by the Scholarship Program. f. Upon completion or non-completion of the entire course (to include graduate or post-graduate thesis work if any). e.

4. 3) the schooling. In view hereof. Beyond these periods any further extension shall be subject to the approval of the AFP Scholarship Committees. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” 118 RESTRICTED . Similarly. are fully aware of their duties and responsibilities. NDA is an official duty and that all grantees must comply all attendant requirements and obligations. Recommendations. Summary of total government expenses incurred during i. 4) 5) Problems. PA to reflect such failure this official report shall form part of the concerned officer’s MPF. 6. NDA. Failure to graduate from the course within one (1) year after the completion of academic requirements for Master’s degree and two (2) years for doctorate degree shall constitute failure in the performance of assigned duties. upon endorsement of the PASB. 5. it is emphasized that schooling under Sec 22K. 2) Completion and non-completion of the course (including manner of the completion and the reasons for non-completion). unit commanders and chiefs of offices are held responsible in ensuring that officers they have recommended to undergo graduate/post-graduate studies under Sec 22K.RESTRICTED 1) Evaluation and relevance of the course. A special Officer Evaluation Report (OER) shall be prepared by G1. and later on granted such scholarship. For guidance and strict compliance of all concerned.

Interview – This is an evaluation of the applicant’s ability to discuss current local and international issues affecting the military establishment. c. d. and 2-Mile Run. Those with exemptions from any or all the events must present a certification from AFP hospital if his APE does not indicate this. Selection Process: The list of applicants who satisfied the prerequisites for the course will be submitted by G1. Makati City 8/ SUBJECT: PA CGSC Admission Policy 08 February 2000 TO: See Distribution 1. aptitude and personality. The latest result for APE must be presented prior to the conduct of PFT. knowledge and general appearance. The evaluation criteria include communicative skills. 2. PA to CGSC. The second part is composed of essay questions intended to measure the examinee’s b. PA for updating individual records. Provost Marshal. The first part is made up of multiple choice questions designed to test the applicant’s knowledge of military subjects. PA with the clearances from G2. Physical Fitness Test (PFT) – This includes three events that the applicant has to pass: Push-up. In consists of four (4) parts that will assess mental and leadership abilities. The new Army PFT standard will be used. JAGO. TRADOC. a. Published hereunder is the prescribed policy and pre-requisites for admission to the regular Philippine Army Command and General Staff Course (PA CGSC). The mental ability (IQ) test includes arithmetic. Sit-up. Neuro-Psychiatric Test (NP) – This is a battery of neuro – psychiatric tests.RESTRICTED HEADQUARTERS P H I L I P P I N E A R MY Fort Andres Bonifacio. The nominees shall then undergo the following four step selection process to be conducted by CGSC. Written Examination (WE) – This examination consist of two (2) parts. 119 RESTRICTED . verbal and abstract reasoning questions.

e. g. b. Must have at least five (5) years of active military service prior to compulsory retirement reckoned from the convening date of the course. Must have no pending case both in civil and military courts as a litigant nor a witness thereto. For widest dissemination. Must be projected to assume the command of a battalion. Must have current security clearance for access to at least ‘SECRET” documents/materials. Must have the rank of a Field Grade Officer (FGO). c. d. 4. a staff position in a brigade or division or branch chief position of a coordinating staff at HPA.RESTRICTED 3. BY COMMAND OF LIEUTENANT GENERAL GAZMIN: (Sgd) VIRGILIO VC RETUTA Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” 120 RESTRICTED . f. Admission Requirement HPA SOP Nr 2 (Revised) prescribes the selection of candidates for CGSC based on the following pre-requisites: a. Must be physically and mentally fit. Must have completed an Advanced Career Course with a general average no lower than 80%.

AFP Camp General Emilio Aguinaldo Quezon City Attn: J1 1. Makati City 8/AGPD SUBJECT: List of all courses accredited as Basic and Advance NCO Career Course 25 March 2003 TO: Chief of Staff. References: Memorandum from that Office dated 19 March 2003. Per references 1a & b. dated 08 October 2002. hereunder is the list of EP courses accredited as equivalent of the NCO Career Courses as indicated: a. same as above. b. HPA Letter Directive Termination of Accreditation of EP Courses. Basic NCO Course: 1) Local Course: a) b) c) d) e) f) g) Military Police course Basic Bandsman Course Basic Medical Aidman NCO Course Engineer Intelligence Course Armor NCO Course Psychological Operations (Psyops) Course Army NCO Course 121 RESTRICTED . c.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. Courses. subject: EP Career 2. subject: HPA Letter Directive dated 21 July 1999. subject: a.

RESTRICTED h) i) j) k) Special Forces Operation Course Scout Ranger Course Advance CMT/ROTC (MS-42) Basic Intelligence NCO Course 2) All combat arms-oriented career and specialization/technical courses taken abroad under International Military Education and Training Program (IMETP). Defense Cooperation Program (DCP) and Anti-Terrorists Assistance Program (ATAP) b. Advance NCO Course: 1) a) b) c) d) Course/Supply Operation Course e) f) g) h) i) j) k) l) Commo Chief Course Personnel NCO Course/Admin NCO Course Finance NCO Course CMO NCO Course TINCOC/EP Basic Intel Course Tac Opns NCO Course/Opns Sgt Course Senior NCO Supervisory Course School for Reserve Commission/Office Candidate Local Courses Senior NCO Career Management Course NCO Leadership course FA NCO Course Logistics NCO Course/Supply Management School Courses/Advance Summer Camp Training (MS 43) m) n) o) p) 2) Construction Foreman Course Advanced Bandsman Course Army NCO Course Enlisted Personnel Admin Assistant Course Foreign Courses a) b) Combat Engr EP Course Depot Opns Management Course 122 RESTRICTED .

Program & Budget System/Financial management Specialist and Accounts Control f) Personnel Management Specialist Course 3. 5. the following EP courses are already recognized as EP career courses. Graduates of above mentioned courses that were completed before 12 April 2002 shall obtain automatic accreditation and are deemed to have satisfied the requirements of its equivalent EP career courses. Basic Dental Technician Course Advanced Dental Technician Course Advance Medical Aidman Course For information and reference. b. 4. FOR THE COMMANDING GENERAL: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 123 RESTRICTED .RESTRICTED c) d) e) Mech Maint NCO Advance Course Personnel Admin Course Plans. Per ref 1c. hence do not need to be accredited as such: a. c.

TO: See Distribution Paragraph 4 of HPA Letter Directive dtd 08 October 2002 is hereby amended as follows: The following courses that were satisfactory completer before 12 April 2002 are accredited as equivalent of the NCO career courses as indicated: a. Defense Cooperation Program (DCP) and AntiTerrorist Assistance Program (ATAP). Advance NCO Courses: 1) Local Courses: a) b) c) Senior NCO Career Management Course NCO Leadership Course FA NCO Course 124 RESTRICTED .RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Basic NCO Course: 1) Local Courses: a) b) c) d) e) f) g) h) i) j) Military Police Course Basic Bandsman Course Engineer Intelligence Course Armor NCO Course Psychological Operations (Psyops) Course Army NCO Course Special Forces Operation Course Scout Ranger Course Advance CMT/ROTC (MS 42) Basic Intelligence NCO Course 2) All combat arms-oriented career and specialization/technical courses taken board under International Military Education and Training Program (IMETP). b. Makati City 8/AGPD SUBJECT: 01 April 2003 Amendment to HPA Letter Directive dated 08 December 2002 Subject: Termination of Accreditations of EP Courses.

Program & Budget System/Financial Management Specialist and Accounts Control f) Personnel Management Specialist Course g) Unit Supply Specialist Course ctw Automated Logistics Course BY THE COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” 125 RESTRICTED .RESTRICTED d) Logistics NCO Course/Supply Management Course/Supply Operation Course e) Commo Chief Course f) Personnel NCO Course/Admin NCO Course g) Finance NCO Course h) CMO NCO Course i) TINCOC/EP Intel Course j) Tac Opns NCO Course/Opns Sgt Course k) Senior NCO Supervisory Course l) School for Reserve Commission/Officer Candidate School Courses/Advance Summer Camp Training (MS 43) m) Construction Foreman Course n) Advanced Bandsman Course o) Army NCO Course p) Enlisted Personnel Admin Assistant Course 2) Foreign Courses: a) Combat Engr EP Courses b) Depot Opns Management Course c) Mech Maint NCO Advance Course d) Personnel Admin Course e) Plans.

Subject: 2. All students shall be given complete CCIE upon entering the 126 RESTRICTED . Consistent to this. b. Commission and Training of Officer Candidate Course. GHQ AFP Circular Nr 3 dated 1 Apr 95. Travel expenses to and from the school will be reimbursed. Scope: This Letter Directive prescribes the command policies and guidance on the Incentives of Students/Graduates of Army NCO Leadership Course. References: a. d. AFP Personnel Directive Nr 1 GHQ AFP dated 17 Jan 01. following incentives shall be given to students and graduates: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. b. Subject: Enlisted Personnel Promotion System in the Armed Forces of the Philippines. Approved SDF dated 28 August 2002. AFP Circular Nr 30 dated 7 Dec 87. Procurement and Appointment of Reserve Officers. Subject: Procurement. GHQ. course. This Command needs capable enlisted personnel to lead small units particularly in combat areas. Makati City 1/AAGPD SUBJECT: 21 July 1999 Incentives of Students/Graduates of Army NCO Course TO: All Concerned 1. c. Subject: Incentives of Students/Graduates of Army NCO Course. 3. As a stopgap solution to attract more EP to undergo the course. the Army NCO Course will be officered to all qualified enlisted personnel in the Army and is designed to train selected NCOs on how to effectively lead men especially during combat situation. Admission.

Effectivity: This directive shall take effect on 01 January 2002. PA as necessary. d. Outstanding graduates will be given preference to enter the Officer Candidate School or OPC provided they satisfy all the requirements. AFP provided they satisfy all the requirements. Graduates of Army NCO Course shall be given preference for Commissionship as Officers into the Reserve Force.RESTRICTED c. Rescission: This Letter Directive shall be periodically reviewed by the PA Education and Training Board (PAETB) which may recommend changes to Commanding General. BY THE COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 127 RESTRICTED . 4. e. 5. Students shall be promoted temporarily upon entry at the course provided they have one (1) year time-in-grade in present permanent grade and outstanding graduates (defined here as those who belong to the top twenty five percent (25%) in the final merit roll with a general average of at least 90% and no grade lower than 80% in any subject offered in the course) will be readjusted to permanent status.

l. HPA Letter Directive dated 15 Jan 92. m. k. i. r. Makati City 8/AAGPD SUBJECT: EP Career Courses 21 July 1999 TO: See Distribution 1. p.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 2. Hereunder is the list of career courses for EP: a. d. g. e. c. c. n. Subject: Basic NCO Course Equivalent and Eligibility. j. b. HPA Letter Directive dated 15 Jan 92. q. Subject: Amendment. References: a. s. Infantry NCO Basic Course Infantry NCO Advanced Course Armor NCO Basic Course Armor NCO Advanced Course Field Artillery NCO Course Field Artillery Advanced Course Ordnance NCO Basic Course Ordnance NCO Advanced Course COMMEL NCO Basic Course COMMEL NCO Advanced Course Engineer NCO Basic Course Engineer NCO Advanced Course Quartermaster NCO Basic Course Quartermaster NCO Advanced Course Finance NCO Basic Course Finance NCO Advanced Course Adjutant General Service NCO Basic Course Adjutant General Service NCO Advanced Course Basic Medical Aidman Course Advanced Medical Aidman Course 128 RESTRICTED . f. o. t. h. b. HPA Ltr Dir dated 03 Aug 92. Subject: Advance NCO Course Equivalent.

w. 3.RESTRICTED u. x. v. For widest dissemination (Sgd) MELLICENT A PACLIBAR Lt Colonel WAC (GSC) PA Acting Adjutant General DISTRIBUTION: “E” 129 RESTRICTED . Basic Dental Technician Course Advanced Dental Technician Course Military Intelligence NCO Basic Course Military Intelligence NCO Advanced Course Senior NCO Course 01 July 1997 Effectivity: 4. 5. Rescission: All publications not consistent with this directive are hereby rescinded. y.

d. PAM 11-00 (Communications. National Defense Act of 1936. Electronics Information Systems and Networking Communications-Electronics Materiel Integration Computer Management and Engineering From To Communications-Electronics Signal Officer Advance Course (SOAC) Officer Advance Course (CEOAC) Communications-Electronics Signal Officer Basic Course (SOBC) Officer Basic Course (CEOBC) 130 RESTRICTED . Structure. 1991). Signal.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Approved SDF dated 01 March 2006. 2. Purpose: To establish the appropriate name and/or title of Signal Corps Career Courses based on its historical beginning as branch of service in the Philippine Army and to place its seven (7) fields of discipline and/or areas of concentration under a single word “Signal” which represents the domain of Signal Corps in the AFP Occupational Specialty (AFPOS) to wit: a. f. Operations Communications-Electronics. General Communications-Electronics. AFP RG 125-022 (AFP Occupational Classification and b. Electronics and Information Systems Manual). Makati City 6/AAGPD SUBJECT: 13 March 2006 Renaming of Title for Signal Corps Career Courses TO: All Concerned 1. d. Automation Communications-Electronics. g. e. subject: Renaming of Title for Signal Corps Career Courses. b. References: a. c. c.

This directive shall take effect upon publication. the numerical sequence of the class number shall continue from the current course title to the new course title. 4. The established Program of Instruction (POI) shall remain the same unless revised and/or modified by competent authority.RESTRICTED Communications-Electronics Non-Commission Officer Advance Course (CENCOAC) Communications-Electronics Non-Commission Officer Basic Course (CENCOBC) Signal Non-Commission Course (SNCOAC) Officer Advance Signal Non-Commission Officer Basic Course (SNCOBC) 3. 5. For historical record. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 131 RESTRICTED .

career areas. REFERENCES: a. re Activation of the Army Personnel Management Center effective 16 January 2004. HPA dated 19 January 2004. Armed Forces of the Philippines Occupational Specialty (AFPOS) – Term used to identify duty positions. HPA dated 07 May 1996. GO Nr 26. 3. 1) Primary AFPOS – Designated to each officer in which he is highly qualified to perform duty. 4.RESTRICTED HEADQUARTERS P H I L I P PI N E A R M Y Fort Andres Bonifacio. b. Subject: AFP 2. 2) Secondary AFPOS – The AFPOS to which an officer is qualified next to the primary AFPOS. and field of concentration that requires closely related skills. c. PURPOSE: This SOP provides the policies. DEFINITIONS: a. Occupational Specialty for PA Officers. Command Guidance. 132 RESTRICTED . Circular Nr 1. guidelines and procedures pertaining to the change of AFPOS of officers. Makati City 1/AAGPD STANDING OPERATING PROCEDURE NUMBER 04 01 March 2004 CHANGE OF ARMED FORCES OF THE PHILIPPINES OCCUPATIONAL SPECIALTY (AFPOS) 1. 3) Tertiary AFPOS – The AFPOS to which an officer is qualified next to the secondary AFPOS. SCOPE: This SOP applies to all officers who will request for change of AFPOS and to the unit commanders/chiefs of offices who will endorse their requests to concerned authorities who are given the mandate to act on such requests. It identifies the type of skills but not the level of skills. The primary AFPOS shall be determined by the career course finished.

d) When there is substantial performance of duty of the requesting officer in the AFP to which he/she wishes to change. The Army Personnel Management Center (APMC). PA whose mission is to provide a responsive and efficient personnel management system in support of the PA mission 5. Army Personnel Management Center (APMC) – A unit organized as a major operating arm of OG1. c) When there is an improperly awarded AFPOS. Evaluation Authority. c) When there is an improperly awarded AFPOS. b) When the performance of duty in his current AFPOS requires bonds with the other officers/EP possessing that AFPOS. e) Other circumstances which the CO. POLICIES: a. through its Career Management Group (CMG) and the Career Advisers. 2) Change of AFPOS of officers who have already finished their respective advance Career courses may be authorized under any the following conditions: a) When there is medical recommendation from a competent authority declaring the officer concerned as physically unfit to perform the duty required of his/her present AFPOS. b) When a new AFPOS is created or an existing AFPOS is abolished in line with the Army’s Modernization Program. d) When there is substantial performance of duty of the requesting officer in the AFPOS to which he/she wishes to change to. APMC may justify as contributory and vital to the interest of the Army as an organization. shall evaluate all requests for change of AFPOS.RESTRICTED b. which the requesting officer cannot obtain. 1) Change of AFPOS of officers who have not yet taken their respective Advance Career courses maybe authorized under any of the following conditions: a) When there is lack or substandard performance of duty of the requesting officer in his/her current AFPOS resulting in the loss of proficiency as determined by competent authority. 133 RESTRICTED .

CO. regardless whether he/she has already taken or not his/her Advance Career course. c. Frequency of change of AFPOS 1) An officer is allowed to request for change of AFPOS only once. a copy of which shall be furnished to the concerned officers. Publication of Orders 1) Approved requests for change of AFPOS of officers who have not yet taken their respective Advance Career course shall no longer be forwarded to AAG for publication. Instead. d. APMC shall immediately program concerned officers to take the Advance Career course of the AFPOS to which they were allowed to change to. 134 RESTRICTED . APMC shall have the sole authority to recommend to concerned authorities approval/disapproval of any request for change of AFPOS of officers after thorough evaluation. 2) Approved requests for change of AFPOS of officers who have already finished their respective Advance Career course shall be forwarded to AAG for publication through Special Orders by this Headquarters. Recommending Authority CO. e. PA) regarding requests for change of APOS of officers who have already finished their respective Advance Career courses. 2) An officer shall only be allowed to request again (maximum of two) for change of AFPOS if such request is prompted by medical problems of physical disabilities that prevent subject officer from performing duty in his/her current AFPOS. PA on all matters pertaining to personnel. PA shall review and subsequently approve/disapproved the recommendation of CO. After taking the course. Reviewing/Approving Authority 1) In his capacity as principal staff of CG.RESTRICTED b. APMC (Thru: G1. PA shall have the sole authority to approve/disapprove recommendations from CO. 2) CG. G1. the declaration of graduates shall automatically become the bases of their new AFPOS. APMC regarding requests for change of AFPOS of officers who have not yet taken their respective Advance Career courses.

6. Maximum allowable rank for change of AFPOS The maximum rank of officers authorized to request for change of AFPOS is Lieutenant Colonel (LTC). at 135 RESTRICTED . 2) CO. Officers who have not yet taken their respective career course but wish to change their respective AFPOS shall submit to APMC their requests.RESTRICTED f. PROCEDURES: a. 2) Monitor the career development and performance of officers in their respective AFPOS. APMC. 7. CO. APMC. 3) Validate the rationality of subordinate officer’s request for change of AFPOS before endorsing it to CO. b. Unit Commanders 1) Ensure that officers are utilized corresponding to their respective AFPOS. PA Monitor and ensures the proper implementation of the 1) provisions of this SOP. 2) Ensure that utilization of officers corresponds to their respective AFPOS. b. expertise and training. All requests for change of AFPOS shall be applied for in writing by the concerned officers and must be duly endorsed by their respective unit commanders/chiefs of offices to CO. APMC 1) Ensure that requests for change of AFPOS of officers are evaluated and disposed of properly. At no instance shall a Colonel (COL) be allowed to change his/her AFPOS. c. APMC for dispositive action. Review and act judiciously on the recommendations of 3) Supervise the proper disposition of officers by APMC based on the actual fill-up requirement of specific AFPOS. RESPONSIBILITIES: a. together with their respective unit commanders/chiefs of office’s endorsement. expertise and training. G1.

APMC shall inform subject officer regarding the Command decision on his/her request. CO. CO. CO. c. Whenever a request for change of AFPOS of an officer who has already finished his/her Advance Career Course is approved. HPA dtd 27 October 20003. and subsequently directs CO. APMC shall inform subject officer regarding the Command decision on his/her request. d. PA to CG. APMC shall evaluate all request for change of AFPOS and shall thereafter prepare and submit the following: 1) Evaluation report with corresponding recommendation to G1. Whenever a request for change of AFPOS of an officer who has not yet taken his/her Advance Career Course is approved. PA if the request originated from an officer who has already finished his/her Advance Career course. PA for approval – if the request originated from an officer who has not taken his/her Advance Career course. APMC shall immediately program subject officer to take the Advance Career Course of his newly approved AFPOS. and other SOPs and directives inconsistent with the provisions of this SOP are hereby rescinded. In case of disapproval. 8. EFFECTIVITY: This SOP shall take effect immediately upon publication.RESTRICTED least six(6) months before the convening of the Advance Career course of AFPOS they wish to change to otherwise their request will not be acted upon. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 136 RESTRICTED . PA and approval of CG. e. In of disapproval. CO. 9. 2) Evaluation report and Summary DF (from CS. PA shall immediately cause the issuance of appropriate order relative thereto by AAG. Subject: SOP on the Request for Change of AFPOS. RESCISSION: HPA SOP Nr 11. G1. AFPMC to include the name of subject officer in the seniority and lineal list (SLL) of officers belonging to his newly approved AFPOS. PA) for concurrence of G1.

Those who failed due to misconduct. Subject: Creation of the PA Schooling Standard Committee. both local and abroad: a. or separation as the case may be. Subject: Uniform Action Against Military Personnel for Failure in Schooling Duties. In case the students are regular officers or reserve officers covered by EO Nr 79. 2. Infantry Division and Separate Brigades will create an entity in organization and in function to that of the PA SSC. 3. GHQ Letter directive dated 26 March 1981. Those who failed due to hospitalization or physical disability will be given opportunity to retake the same or related course provided they have no failing grades. Their authority shall be limited only to students who failed in courses conducted by them. The following guidelines shall govern actions on military personnel who failed in any formal military or civilian schooling. HPA Letter Directive dated 05 December1991.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 137 RESTRICTED . References: a. non-reenlistment. They shall be referred to the PA Schooling Standard Committee for evaluation and disposition. The procedure in the disposition of cases referred to the PA Schooling Standard Committee is as contained in HPA Letter dated 05 December 1991. d. c. Metro Manila 8/AGPD SUBJECT: Policy on Student Failure in Schooling Duties 23 March 1992 TO: All Concerned 1. Subject: Creation of the PA Schooling Standard Committee. they shall be referred to the PA Efficiency and Separation Board for proper disposition. b. b. breach of discipline and the like will be recommended for reversion.

RESTRICTED . Rescission: HPA Letter Directive dated 01 June 1980 and all other publications or parts thereof inconsistent with this directive are hereby rescinded. 5. 4. Effectivity: 01 April 1992 BY COMMAND OF MAJOR GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General 138 RESTRICTED .

RESTRICTED Chapter 3 Promotion 139 RESTRICTED .

Metro Manila 1/AAGPD SUBJECT: Temporary Promotion to Grade O-3 07 March 2006 TO: Chairman PA Selection Board “C’ CY 2006 1. candidates to be considered should also satisfy all the following criteria: a. Must have completed six (6) years active commissioned service by 31 December 2006. 4.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In this regard. 5. b. SOP 10 series 1995 (Officers Promotion System in the (AFP). deliberate and recommend candidates for said promotion in accordance with the Consistently Meritorious Performance Category (Section XI) of the Officers Promotion System in the AFP. Command guidance. Presently assigned in a field tactical infantry battalion/ company and presently designated as company commander or a battalion staff officer who has completed at least one (1) year term as company commander. To address the shortage of captains in field tactical infantry battalions. 2. References: a. 3. Must not be due for reassignment/seek assignment outside of the battalion within one (1) year after the effective date of temporary promotion. the PA Selection Board “C”. In addition to the qualifications for promotion as stated in SOP 10. the Command intends to recommend for temporary promotion deserving company grade officers who displayed outstanding leadership ability and demonstrated potential capability to perform the duties and responsibilities commensurate to the next higher grade. c. 140 RESTRICTED . Officers with non-infantry AFPOS are qualified for this temporary promotion provided they satisfy the above-stated qualifications. in coordination with APMC is tasked to process. b.

The Board is further reminded that their report must contain the corresponding justification of each candidate to be recommended. for those who have already completed six (6) years active commissioned service. or those currently on specialization training can also be recommended provided they satisfied the above-mentioned requirements and shall serve in a field tactical infantry battalion after the course. candidates shall be grouped and recommended according to: a. Offices recently relieved from field tactical battalions for the purpose of taking career course. 7. On effective date of temporary promotion. Effective upon approval by the President.RESTRICTED 6. 8. Likewise. for those who still haven’t satisfied para 5a at the same time of submission of report. b. For reference. FOR THE COMMANDING GENERAL: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 141 RESTRICTED . Effective on the sixth year of commissioned. 9.

Metro Manila 1/ SUBJECT: 03 September 2004 Proposed PA Officer Performance Reporting System TO: All Unit Commanders ITF Attn: Ones 1. The proposed OPARS emphasizes the following: a. Its end product. the Australian Defense Force Officer Performance Appraisal Report and the United States Army Officer Evaluation Reporting System. OG1 comprehensively studied the current AFP Appraisal System. 3. 5. injustice r irregularities on the OPAR. The result of the study was the proposed PA Officer Performance Appraisal Reporting System (OPARS). Top to bottom leadership communication process by integrating rated officer participation in objective setting performance counselling and appraisal. 2. Anent above reference. which was conceptualized to become a component of the Human Resource Development Program. the Officer Performance Appraisal Report (OPAR) is intended to be used by PA career managers in making personnel management decisions.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. which is tied up with the rating chain that will be established in every unit/office in accordance with the chain of command. b. The objectives of the OPARS are as follows: 142 RESTRICTED . Reference: Command guidance. 4. Promotion of professionalism by assessing the individual officer’s adherence to the army core values and leadership attributes while performing his/her duties and responsibilities. Provisions for making a commander’s inquiry or an appeal if there is perceived error. Development and transition of Lieutenants into the army’s leadership culture through the use of the Developmental Support Form (DSF) for Lieutenants (LTs) d. Senior/subordinate relationship. c. e.

To determine an individual officer’s suitability for promotion selection for higher training and education. For strict compliance. and record performance of individual officers. c. 6. OPAR Form – will serve as the primary source of information for career managers in making personnel management decisions. 8. b. DSF for LTs – will serve as a common framework for development of lieutenants as they grow in the service. The rating officials will use the Support Form and the DSF as inputs in completing the OPAR Form.RESTRICTED a. in addition to the support Form. c. In appraising an individual officer’s actual performance of duties and responsibilities and potential in the service. this will also be accomplished during the rating period if the rated officer is a LT. 7. OPAR Support Form – will serve as a guide for the rated officer’s performance and development. review and study the proposed OPARS and submit comments/ recommendations to this Headquarters (Attn: G1) one (1) week after receipt hereof. b. This will be accomplished during the rating period. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO D STO DOMINGO Colonel INF (JSC) PA Adjutant General 143 RESTRICTED . and assignment to positions of higher responsibility. ITR. and is designed to enhance the accomplishment of the unit/office mission and to provide additional performance information to the rating chain. To identify strengths and weaknesses. Once completed at the end of the rating period it (OPAR) will be submitted to APMC for inclusion in the officer’s Military Personnel File (MPF). the following forms will be used: a. To provide a chain-of-command appraisal of an officer’s actual performance and potential.

that seniority for such integration shall be based initially on who has the largest active commissioned service and in cases when this is the same.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. the Officer with the longest time in that permanent grade shall be senior”. s-01 is hereby published as follows: Number 9: “That the Change of Branch of Service and subsequent integration of Technical Service Officers into the Regular or Reserve SLL shall only be made one (1) year prior to his/her inclusion in the primary zone for promotion or two (2) years after the actual promotion in rank by the Officer concerned. Makati City AAG/PB Addendum 1 to STANDING OPERATING PROCEDURE NUMBER 3 Series 2001 19 March 2004 PLACEMENT AND DELETION OF NAMES IN THE PA SENIORITY LINEAL LIST (SLL) Addendum 1 to SOP Nr 3. Provided further. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “A”: 144 RESTRICTED .

control and security measures in handling test papers and conduct of the PROMEX. GHQ. HPA dated 29 December 2003. SCOPE: Testing Room Safekeeping of Materials Test Administration Disqualification Scoring Publication of Results Disposal of test booklets and Filing of Results This SOP covers the policies and procedures in the administration of PROMEX to Enlisted Personnel. Personnel Promotion System in the AFP. For Enlisted Personnel. PURPOSE: Subject: a. To institute responsibility. particularly the following: (1) (2) 3) (4) (5) (6) (7) 3. 2. REFERENCES: Subject: Enlisted a. the use of PROMEX 145 RESTRICTED . SOP Nr 13. Makati City 1/AGPD STANDARD OPERATING PROCEDURE NUMBER 10 9 June 2006 PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL 1. To prescribe the scope. passing the PROMEX is one of the requirements for promotion to the next higher rank. POLICIES: a. Cir Nr 3. 4.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. AFP dated 1 April 1995. As such. b. Promotional Examination for PA Enlisted Personnel. b. general policies and procedures governing the administration of the Promotional Examination (PROMEX) for Enlisted Personnel of the Philippine Army.

Any examinee who passes the PROMEX in any of the allowed retakes shall automatically received a passing score or a grade of seventy percent (70%). g. c.at least one (1) year after the date st 1st retake 2nd retake .retake shall be allowed to examinees according to the following: 1) 1st exam. h. In the case of examinees whose rank is PFC. all test questions will be based on General Military subjects. Army Testing Office. The Army Testing Office shall likewise administer the PROMEX to qualified EP every Saturday at the APMC. b. or earlier as deemed necessary. To ensure reliability and validity of the test.at least three (3) months after the date of . Failure in the 3rd retake shall be considered as a ground for non-reenlistment. The standard passing grade of the test is at e. Upon publication of the approved schedule of the administration of PROMEX Army-wide.RESTRICTED test sets must be controlled to prevent familiarity with their contents which obviously would invalidate the test. proper handling must be strictly observed. APMC as the primary responsible officer. The Army Personnel Management Center (APMC) shall be the only authorized unit to administer the PROMEX with the Chief. the Chief. 2) 1 retake. Retake of PROMEX . Nobody shall be allowed to retake the PROMEX for a certain rank for the 4th time.at least six (6) months after the date of the . The PROMEX shall be revised periodically every two (2) years. 3) of the 2nd retake. f. No examination shall be administered 146 RESTRICTED 3rd and last retake . i. Army Testing Office shall organize Mobile Testing Team/s that will administer the exam to all units of the Philippine Army down to the Battalion level. The PROMEX shall consist of a written examination on General Military subjects with a weight of thirty percent (30%) and Military Occupational Specialty (MOS) subjects with a weight of seventy percent (70%). Passing Grade: least seventy percent (70%). Validity of PROMEX Result – the result of PROMEX shall be valid up to the time the concerned EP has used said result for his/her promotion to the next higher rank. d.

Those who missed the scheduled examination shall take the succeeding scheduled examination j. manual and other vital documents shall be kept in a locker under the strictest custody of the Chief. APMC. APMC or the Team Leader of the Mobile Testing Team shall ensure the following: 1) Testing/Examination Room: a) least 30 examinees. b) Starting time will be observed strictly. e) Sound System should likewise be provided so that the test instructions will be heard clearly. their respective scoring keys. b) Printed copies of the subtests and other paraphernalia shall be accounted for prior to and after every testing activity.RESTRICTED outside the scheduled period except upon approval of CO. Army Testing Office. The Testing Team from the Army Testing Office will supervise/administer the PROMEX to the 147 RESTRICTED . if Testing Room should be able to accommodate at e) House Rules shall be posted inside the Testing Room as a guide to the examinees. b) possible. A logbook shall be provided for this purpose. c) Testing tables with a size of 2ft x 3ft should be provided to each examinee and shall be placed 3ft apart from each other to allow examinees enough space to avoid comparing of answers. c) Control number of examinee’s Answer Sheet shall be the same as the Serial Number of the test booklet they will be using. air conditioned. The Chief. d) accurate timing. d) It should be free from noise and distractions. It must be adequately ventilated. and. Testing Office. lighted. 2) Test Booklets and Paraphernalia: a) A master copy of each of the subtests. 3) Test Administration/Proctoring: Stopwatch or digital clocks shall be provided for a) The rules governing test taking shall be discussed before the start of the examination.

c) Cheaters shall be included in the “BLACK LIST” 148 RESTRICTED . Late comers will not be entertained. b) Examinees caught cheating shall not be allowed to continue/finish the examination and shall be considered disqualified. (7) Assistant proctors should see to it that the examinees properly understand and follow the instructions. All examinees must be in and properly The following procedure in test administration (2) Examinees will not be allowed to bring anything inside the testing room except their pens/pencils. (5) Only thirty (30) applicants (maximum) shall be accommodated per examination. (6) The Proctor should read the instructions slowly and clearly to enable the examinees to comprehend. (3) The following shall be the sequence of distribution of materials to the examinees: (a) (b) (c) Information Sheet Answer Sheet Questionnaire The same sequence shall be followed in the collection of materials. 4) Disqualifications: Proctors shall count test materials before a) Examinees who fail or refuse to follow the rules to include test instructions shall be disqualified from taking the examination. (4) and after distributions.RESTRICTED examinees and may be assisted by selected personnel who will act as assistant proctors. At least two (2) assistant proctors will assist the Testing Team Leader/proctor to maintain order and ensure that the examinees understand the test instructions. They shall be directed to take the next scheduled exam. c) should be strictly followed: (1) seated before any instruction is given.

b) The original results of the PROMEX shall be maintained by the Army Testing Office five (5) years from the date of publication or issue. while individual records of scores shall be kept and shall form part of the MPF for active personnel as a ready reference for promotion. PROCEDURES: a. call of nature or sickness. b) access to the Scoring Keys. Army Testing office shall have Publication of Results: Examination results shall be submitted to G1. PA with copies furnished to the following: a) b) c) d) 7) One. may be allowed to defer his examination for the next testing day. APMC Disposal of test booklets & filing of test results: a) Worn-out test booklets and answer sheets shall be burned or shredded to avoid leakage of examination. Pre-PROMEX activities: 149 RESTRICTED . 5) Scoring: a) Only one or two persons shall be allowed to handle the scoring of test results.RESTRICTED d) Individuals recorded in the “BLACK LIST” shall be referred to their respective Command Officer/Chief of Office for appropriate disciplinary action. c) Separate files shall be kept by the Army Testing Office for disqualified applicants which includes the date of examination. Proper accounting of test booklets shall be conducted by the Army Testing Office regularly. e) In cases beyond the control of an examinee such as emergencies. 5.for Army Adjutant General One.for Unit of the examinee One – file of Army Testing Office One – for bulletin board. 6) Only the Chief. he/she.

APMC prepares copies required in 150 RESTRICTED . APMC shall prepare a proposed PROMEX schedule together with a list of logistical requirements for approval of CO. the proctor shall discuss the examinations rules. Army Testing Office. 6) The proctor and his/her assistants shall see to it the rules and regulations are strictly adhered to.RESTRICTED 1) Every beginning of the calendar year. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of the examinees. APMC. The proctor shall announce to the examinees the date of Post-PROMEX Activities: 1) All PROMEX Teams shall consolidate all exam papers for processing at Army Testing Office. 5) The right thumb mark of the examinee will be affixed on his answer sheet. procedures and regulations to the examinees. The PROMEX Team shall not accept any late paper and shall consider same as void and outright failure. 2) Upon approval of the PROMEX schedule. Likewise. Only upon completion of the above will proctor signal the start of the examination. 4) Before the examinations starts. This will be a ground for further disciplinary action based on the recommendation of the PROMEX Team to be submitted to HPA (Attn: G1). c. Anybody found taking an examination for another individual.j. Start/termination time of the exam shall be announced. Army Testing Office. The review session/s shall be treated as major unit activity. copying other’s works or allowing others to copy his answer shall immediately be disqualified from taking the examination. all papers shall be forwarded to the proctor.6) above. 3) All examinees will be directed to proceed to the designated examination rooms. APMC shall disseminate the schedule to all PA units and advise them to prepare/review their EP for examination. Chief. APMC. 7) Upon termination of the allotted time. 8) publication of the result. Late submission of examination papers will not be allowed. the examinees shall be appraised of the remaining time once in a while. Records related hereto shall include list of attendees. 2) paragraph 4.

PA for inclusion in the Program Review and Analysis. 8. RESCISSION: All SOP and directives not in consonance with this SOP are hereby rescinded. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “E” 151 RESTRICTED . b. EVALUATION: a. as required in the Annual Accomplishment Report. every semester. PROMEX evaluation result for the calendar year will be submitted to G1. EFFECTIVITY: This SOP and directives not in consonance with this SOP are hereby rescinded. 7. to include mortality rate. Army Testing Office shall prepare the statistical analysis. Chief.RESTRICTED 6.

Subject: Promotional a. Ltr Dir HPA dated 3 February 1987. The conduct of Promotional Examination PROMEX to Enlisted Personnel of the Philippine Army shall be conducted only by the Training and Doctrine Command. 3. AFP dated 1 April 1995. GENERAL POLICIES: SOP Nr 13. b. Examination. REFERENCES: Subject: EP a. Philippine Army with the Chief. e. HPA dated 6 September 1995. HTCPA dated 22 March 1985. Promotional Examination for PA Enlisted Personnel. Cir Nr 3. Examination. Army-Wide Training Supervisory Office (AWTSO) as the primary responsible officer. GHQ. HTCPA dated 2 November 1987. Subject: c. SOP Nr 6. 152 RESTRICTED .RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Subject: Promotion Ltr Dir HPA dated 27 May 1982. Makati City 1/AGPD STANDARD OPERATING PROCEDURE NUMBER 13 29 December 2003 PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL 1. Promotional System in the AFP. PURPOSES: This Standing Operating Procedure prescribes the policies and procedures in implementing the above cited references and other guidelines related to the conduct of promotional examination for the Philippine Army Enlisted Personnel. Examination. SOP Nr 1. Subject: Promotional Examination for Enlisted Personnel. Subject: Promotional Examination for PA Enlisted Personnel. f. HPA dated 6 September 1979. 2. Subject: EP Promotional SOP Nr 4. d. g.

Examination results shall be submitted to G1. In the case of PFC. PA d) One – for AWTSO. The team composition should not exceed four (4). Those who missed the schedules examination shall take the succeeding scheduled examination. whose average is eighty percent (80%) and below ninety percent (90%) inclusive. TRADOC. g. c. The minimum passing grade shall be seventy percent (70%). i. TRADOC. AWTSO. Those who obtained a general average of ninety percent (90%) and above shall be exempted for two (2) years. e. PROCEDURE: a. No examination shall be conducted outside the scheduled period except upon approval of CG. TRADOC.RESTRICTED b. Enlisted Personnel assigned in Metro Manila and its immediate vicinity could avail of the exam at HTRADOC scheduled every Saturday and at the CMOS. The PROMEX shall consist of a written examination of General Military Subjects with a weight of thirty percent (30%) and MOS objects with a weight of seventy percent (70%). AWTSO. all question will be based on General Military Subjects: f. PA. TRADOC. PA shall organize PROMEX Team(s) that will conduct exam to the different unit of the Philippine Army down to the Battalion level. PA with copies distributed as follows: a) One – for Army Adjutant b) One – for Unit of the examinee c) One – for G1. Pre-PROMEX Activities: 153 RESTRICTED . The PROMEX Team shall be composed of one (1) officer as team leader three (3) EP as proctors or upon the discretion of Chief. Result of examination is valid up to the time the Enlisted Personnel has uses said examination for his/her promotion to the next higher rank. PA h. PA every last Saturday of the month. PA e) One – for Bulletin Board. The general average from the course taken shall be treated as same rating for the promotional examination. TRADOC. CAG. Chief. 4. shall be exempted from taking the PROMEX for one (1) year reckoned from the date of graduation. d. A graduate of any career course conducted or accredited by TRADOC.

(5) The right hand thumb mark of the examinee will be affixed on his answer sheet. TRADOC. (7) minutes. (3) All examinees will be directed to proceed to the designated examination rules. they will report to the duty authorized representatives from the PROMEX team for processing. records related hereto shall include list of attendees. the examinees shall be appraised of the remaining time once in a while. PA is responsible in the issuance of appropriate travel orders to the PROMEX team. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of examinee. Start/Termination time of the exam shall be announced.RESTRICTED (1) Every beginning of the calendar year. procedures and regulations to the examinee. (2) Upon approval of the PROMEX scheduled. procedures and regulations to the examinee. Chief. Each of these cards shall be examined for the authenticity by the proctor-in-charge to ascertain the identity of the examinees. (4) Before the examination starts. Likewise. (2) Examinees should be in proper uniform and should carry with them their respective PA ID Cards. copying others works or allowing others to copy his answer shall immediately be disqualified from taking the examination. This will be a ground for further disciplinary action based on the recommendation of the PROMEX team to be submitted to HPA (Attn: G1). (3) HTRADOC. The review session(s) shall be treated as major unit activity. b. PA shall prepared a proposed PROMEX scheduled together with a list of logical requirements for submission to HPA (Attn: G1) for approval. Activities during the Conduct of PROMEX: (1) Upon arrival of the examinees at designated examination center. Only upon completion of the above will the proctor signal the start of the examination. HPA shall disseminate the scheduled to all PA units and advice them to prepare/review their EP for examination. The examination will have a time allocation of ninety (90) 154 RESTRICTED . AWTSO. (6) The proctors shall see to it that the rules and regulations are strictly adhered to. the proctor shall discuss the examination rules. Anybody found taking an examination for another individual.

TRADOC. TRADOC. AWTSO. TRADOC. PA (2) above. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel (JSC) PA Adjutant General DISTRIBUTION: “E” 155 RESTRICTED . RESCISSION: All SOP and directives not in consonance with this SOP are hereby rescinded. prepares copies required in para 3g a. TRADOC shall prepare the statistical analysis. Late submission of examination papers will not be allowed. to include mortality rate. EVALUATION: AWTSO. every semester.RESTRICTED (8) Upon termination of the allotted time. all papers shall be forwarded to the proctor. The proctor shall announce to the examinees the date of Post PROMEX activities: (1) All promotional examination teams shall consolidate all examination papers for processing at AWTSO. b. Promotional Examination evaluation result for the calendar year will be submitted to CG. PA (Attn: G6) for inclusion in the Program Review and Analysis. (9) publication of the result. Chief. EFFECTIVITY: This SOP takes effect upon publication. 7. 5. The PROMEX team shall not accept any late papers and shall consider same as void and outright failure. c. 6. as required in the Annual Accomplishment Report.

b. SOP Nr 4. Letter Directive HPA dated 27 May 1982. AWTWO. Promotional Examination for PA Enlisted Personnel. PA shall organize PROMEX Team(s) that will conduct exam to the different units of the Philippine Army down to the Battalion level. d. Subject: Subject: 2. Chief. Philippine Army with the Chief. HTCPA dated 22 March 1985. Circular Nr 3. Promotional System in the AFP. GENERAL POLICIES: a. HPA dated 6 September 1995. Subject: Promotional Examination for Enlisted Personnel. The conduct of Promotional Examination (PROMEX) to Enlisted Personnel of the Philippine Army shall be conducted only by the Training and Doctrine Command. Army-Wide Training Supervisory Office (AWTSO) as the primary responsible officer. Makati City 1/AAGPD 29 December 2003 PROMOTIONAL EXAMINATION FOR PA ENLISTED PERSONNEL I. HTCPA dated 2 November 1987. Promotional Examination. Promotion Examination. PURPOSES: This Standing Operating Procedure prescribes the policies and procedures in implementing the above cited references and other guidelines related to the conduct of promotional examination for the Philippine Army Enlisted Personnel. GHQ. AFP dated 1 April 1995. REFERENCES: Subject: EP a. 156 RESTRICTED . b. Letter Directive HPA dated 3 February 1987.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. SOP Nr 13. Promotional Examination for PA Enlisted Personnel. HPA dated 6 September 1979. Subject: EP f. SOP Nr 6. Subject: c. Subject: Promotional Examination for Enlisted Personnel. SOP Nr 1. TRADOC. e. g. 3.

could avail of the exam at HTRADOC scheduled every Saturday and at the CMOS. CAG. Those who obtained a general average of ninety percent (90%) and above shall be exempted for two (2) years. The team composition should not exceed four (4). PA with copies distributed as follows: a) One – for Army Adjutant b) One – for Unit of the examinee c) One – for G1. TRADOC. TRADOC. Examination results shall be submitted to G1. PA shall prepared a proposed PROMEX scheduled together with a list of logical requirements for submission to HPA (Attn: G1) for approval. The minimum passing grade shall be seventy percent (70%). TRADOC. f. Result of examination is valid up to the time the Enlisted Personnel has used said examination for his/her promotion to the next higher rank. Chief. Thos who missed the scheduled examination shall take the succeeding scheduled examination. shall be exempted from taking the PROMEX for one (1) year reckoned from the date of graduation. TRADOC. In the case of PFC. No examination shall be conducted outside the scheduled period except upon approval of CG.RESTRICTED c. Enlisted Personnel assigned in Metro Manila and its immediate vicinity. The general average from the course taken shall be treated as same rating for the promotional examination. whose average is eighty percent (80%) and below ninety percent (90%) inclusive. PA. d. PA h. PA e) One – for Bulletin Board. PA d) One – for AWTWO. The PROMEX shall consist of a written examination on General Military Subjects with weight of thirty percent (30%) and MOS subjects with a weight of seventy percent (70%). PA every last Saturday of the month. The PROMEX Team shall be composed on one (1) officer as team leader and three (3) EP as proctors or upon the discretion of Chief. e. PROCEDURE: a. (2) Upon approval of the PROMEX scheduled. HPA shall disseminate the scheduled to all PA units and advise them to prepare/review their 157 RESTRICTED . Pre-PROMEX Activities: (1) Every beginning of the calendar year. g. AWTSO. AWTSO. TRADOC. A graduate of any career course conducted or accredited by TRADOC. i. all questions will be based on General Military Subjects. 4.

(9) publication of the result. This will be a ground for further disciplinary action based on the recommendation of the PROMEX team to be submitted to HPA (Attn: G1). copying others works or allowing others to copy his answer shall immediately be disqualified from taking the examination. the examinees shall be appraised of the remaining time once in a while. records related hereto shall include list of attendees. (6) The proctors shall see to it that the rules and regulations are strictly adhered to. Likewise. The proctor shall announce to the examinees the date of The examination will have a time allocation of ninety (90) 158 RESTRICTED . (4) Before the examination starts. Appropriate review materials shall be sent ahead to units providing sufficient time for dissemination and preparation of examinee. The PROMEX team shall not accept any late papers and shall consider same as void and outright failure. (2) Examinees should be in proper uniform and should carry with them their respective PA ID Cards. (3) All examinees will be directed to proceed to the designated examination rooms. procedures and regulations to the examinee. (5) The right hand thumb mark of the examinee will be affixed on his answer sheet. (8) Upon termination of the allotted time. Activities during the Conduct of PROMEX: (1) Upon arrival of the examinees at designated examination center. Late submission of examination papers will not be allowed.RESTRICTED EP for examination. they will report to the duty authorized representatives from the PROMEX team for processing. the proctor shall discuss the examination rules. all papers shall be forwarded to the proctor. Start/Termination time of the exam shall be announced. Only upon completion of the above will the proctor signal the start of the examination. (7) minutes. The review session(s) shall be treated as major unit activity. Anybody found taking an examination for another individual. PA is responsible in the issuance of appropriate travel orders to the PROMEX team. (3) HTRADOC. b. Each of these cards shall be examined for authenticity by the proctor-in-charge to ascertain the identity of the examinees.

PA (Attn: G6) for inclusion in the Program Review and Analysis. every semester. EVALUATION: AWTSO. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” 159 RESTRICTED . TRADOC shall prepare the statistical analysis. prepares copies required in para 3g a.RESTRICTED c. EFFECTIVITY: This SOP takes effect upon publication. Post PROMEX activities: (1) All promotional examination teams shall consolidate all examination papers for processing at AWTWO. Promotional Examination evaluation result for the calendar year will be submitted to (CG. as required in the Annual Accomplishment Report. b. TRADOC. AWTSO. TRADOC. 6. TRADOC. Chief. 7. RESCISSION: All SOP and directives not in consonance with this SOP are hereby rescinded. to include mortality rate. (2) above. PA. 5.

GHQ. Such recognition for heroic deeds by personnel should be given to whom it is due. Subject: EP Promotion System in the Philippine Army.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 3) Special promotion. HPA Letter directive dated 13 Oct 95. Makati City 1/AAGPD SUBJECT: Promotion Authority 09 July 2003 TO: See Distribution I. there is a need for them to exercise certain promotion authorities to their personnel especially those deployed in frontline critical areas. 2. References: Subject: EP Promotion a. wherever it is due and at a time when it could provide the best impact on the morale of men. b. TRADOC. PA: 1) Regular promotion of all EP. In the light of major unit commanders task of not just accomplishing the mission but of maintaining the morale of personnel. which is further delegated to CG. For purposes of clarifying the promotion authority delegated by the Major Service Commander to his subordinate unit commanders. based on the provisions of the above references: a. 4. Cir 3. AFP dated 26 Sep 84. System in the AFP. except for Promotion of Outstanding Students graduating from career and specialization courses. CG. 3. published hereunder are the designated promotion authorities for the different promotion categories indicated. 2) Meritorious promotion of all EP. 160 RESTRICTED . This is further delegated to subordinate unit commanders per para 3b of ref 1a.

5. All other policies in conflict with this directive are hereby rescinded. PA 1) Regular promotion of EP from E-2 to E-7 without the need for confirmation by CG. Replacement of vacated rank without the need for 3) Posthumous promotion subject to confirmation by CG. Commanders of the major service subordinate units: Infantry Divisions Engineer Brigades SOCOM FSRR SFR (A) TRADOC ASCOM ARESCOM LABDE HHSG. 6. Commanders of the following subordinate units: SG. PA. c. PA SEB ISG CAG 1) confirmation of CG. PA. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: FC.RESTRICTED b. 2) confirmation by CG. PA. PA. 2) CG. PA FBGH SSU 525EBn Regular promotion of EP from E-2 to E-7 subject to Replacement of vacated rank subject to confirmation by (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 161 RESTRICTED . For guidance and strict compliance. PA as provided for in para 3d and 19g of ref 1a.

References: a. Purpose: The purpose of this directive is to standardize the manner by which PA personnel and Units/Offices/Agencies request for the updating and issuance of SOIs. completeness. Classified Matter. in order to ensure the accuracy. GHQ Circular Number 30 dated 25 July 2000: Preparation of Summary of Information. 3. 5. military career and service records. b. b. his personal characteristic. Enlisted Personnel and Units/Offices/Agencies requesting for the updating and issuance of SOIs. family background. 4. AFPRG 200-013 dated 29 December 1967: Security of 2. Makati City 1/AAG SUBJECT: Guidelines in the Updating of Issuance of Summaries of Information (SOIs) 07 September 2000 TO: See Distribution 1. Officer – All commissioned officers of the Armed Forces of the Philippines assigned with the Philippine Army. Definitions: a. among others. General: This directive prescribes the policies in the updating and issuance of Summaries of Information (SOIs) of PA personnel. integrity and confidentiality of the information contained therein. educational attainment. 162 RESTRICTED . and social affiliations. Summary of Information (SOI) – A summary report of important information about a PA Officer and EP that includes. Scope: This directive applies to all PA Officers.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio.

Original or certified true copies of supporting documents must accompany all requests for the revision/update of an SOI. Enlisted Personnel (EP) – All enlisted men and women of the Policies: a. d. f. Individual requests for copies of SOIs shall be made in person to MIPO when practicable. b. Updating of the SOI is the responsibility of the individual concerned. h. All Unit/Office/Agency requests for copies of SOIs shall be communicated in writing to MIPO. SOIs shall be classified as “Confidential” documents. revise. c. PA personnel must update their SOIs at least once every year. Copies of SOIs shall be released to requesting parties only or to their duly authorized representatives. produce and issue copies of SOIs. They will be marked and handled as such. Philippine Army. e. BY COMMAND OF LIEUTENANT GENERAL GAZMIN: (Sgd) MELLICENT A PACLIBAR Colonel WAC (GSC) PA Acting Adjutant General 163 RESTRICTED . 6. Effectivity: This directive takes effect upon publication.RESTRICTED c. 8. g. 7. Responsibility: Chief MIPO shall be primarily responsible for the enforcement and proper implementation of this policy. The Military Personnel Office (MIPO) is the sole agency authorized to update. Individual requesting for and receiving copies of another person’s SOI must present a written authorized from the latter and proof of identity.

RESTRICTED Chapter 4 Discipline. Law and Order 164 RESTRICTED .

Background: While the Army is implementing various Morale and Welfare programs to uplift the well-being of our troops and to boost their will to fight. another form of financial hazing commonly known as the “ATM robbery-hostage” scheme is widespread. and the prevalence of flawed system in various training institutions and other units have made our comrades victims of “financial hazing”. thus this totally denied the rightful use of ATM. the malpractices of some units in the management of our soldiers’ pay and salary have eroded the good intent of the Army’s MOWEL efforts and the worst. equipment. 165 RESTRICTED . Since the receipt of pay and salary is considered as a key motivator. unregulated social activities. over-dropped soldiers end up poorly motivated in the performance of their duties thus affecting the over-all unit performance and mission accomplishment. The personnel who were enticed to avail easy loan using PA ATM payment system are forced to surrender their individual ATM cards to the lenders who automatically withdraw the 10% . A review of various cases involving financial hazing reveals the existence of the problem since the early days of pre-entry training and takes into many forms such as: easily processed loans by agents of lending institutions. Outside of the training institutions. the existence of opportunist milking and preying on our soldiers’ pay and salary. Reference: Command guidance of freeing Army personnel from “financial hazing”. Personnel who could not get back his/her ATM card were forced to advance the remaining balance from his/her ATM card in another onerous interest. personal accessories. 2. Only after paying the full amount with the corresponding interest can the personnel retrieve their ATM card.20% monthly interest of the loaned amount.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. and deceitful cooperative operations. have left our soldiers severely indebted and over-dropped. force issuances (“issuematics”) of non-standard line of clothing. Even as the management of pay and salary is an individual responsibility. Metro Manila 1/AGPA SUBJECT: Measures to Free PA Personnel from “Financial Hazing” 15 November 2006 TO: All Concerned 1.

c. b.00 over and above the subsistence allowance after deducting all mandatory financial obligations except savings/capital contributions. and /or any items not officially listed as CCIE. accessories and equipment.200. Shark Lenders/Lenders – any person directly or indirectly grant loan or any person who refers to or facilitated the granting of loan to military personnel or to his immediate family imposing exorbitant interest rate. simple and modest way of living based on ones means. ATM “Robbery-Hostage” Scheme – holding and control of ATM card as collateral in granting loan by the lender or any person for the purpose of effecting automatic withdrawal of interest and /or of the principal. 166 RESTRICTED . f. h. economy and financial efficiency. g. and financial independency thrives. e. control and denial on the use of ATM. Policies and Responsibilities: a. Over-dropped – any person whose monthly take home pay is below P 4. personal accessories and equipment. Financial Hazing – any form of financial transaction entered into with direct or indirect harassment. deceit and/ or with undisclosed financial term. Definition of Terms: a. 4. and use of rank and position in running lending operations. Interest – any form of additional periodic payment over and above the borrowed cash.RESTRICTED 3. Training Institutions – refers to any command or unit that handles/conducts regular and non-regular schoolings/trainings. “Issuematic” – obligatory or mandatory issuance of items ranging from food. value on hard earned money. d. Exorbitant Interest Rate – any required periodic payment added to or computed in reference to the actual value of cash borrowed which amounted to more than 5% per month. Training Institutions: 1) No forced/automatic issuance or encouragement to procure any items not officially listed as CCIE. 5. obligatory issuance of CCIE unlisted clothing. Purpose: This directive is intended to free PA personnel from various forms of financial hazing and create ideal atmosphere in different training institutions wherein culture and tradition of frugality. clothing. overpriced cooperative items and obligatory food rationing.

conduct an inquiry on their pay slips for any unauthorized deductions (deductions of unapplied insurances. Any discovery of same shall be reported to PA Major Unit Commanders (attention: Unit Inspector General) for appropriate action copy furnished Office of the Army Inspector General. mandatory selling of raffle tickets and limit social activities to open collar and induction of class officers. Personnel found using their ATM cards as collateral by letting lenders to get hold of the card shall be reported and investigated. 5) No agents of lending institutions shall be allowed to conduct information drive on how to avail loans and no application forms of any nature shall be allowed. iv) Shareholders list and monthly financial and stock status must be posted in the unit bulletin board. the opening of savings accounts such as capital contributions shall be encouraged. They must be given appropriate time devoted for their personal hygiene and grooming to include washing clothes as part and parcel of their training. 3) On Cooperative Operations: i) Sergeant Majors of PA major subordinate units must approve all items catered by the cooperative to trainees and all vending related transactions therein. 2) Periodically inspect if their personnel or immediate members of their families are in control of their respective ATMs.RESTRICTED 2) No obligatory rationing of food items. 4) No laundry persons shall be allowed to service the trainees/students. 6) Financial transactions such as loans and applications for insurance and capital contributions must be applied at the nearest lending institutions stationed in the area. iii) A pricelist of all sold items must be conspicuously posted within vicinity of the store. 3) Ensure that their respective commands are free from any forms of ‘financial hazing” operations. ii) from purchased capital. Instead. Likewise. b. Unit Commanders: Profit from each item must not be more than 5% 1) Upon report for duty of newly graduated trainees. examine also the existence of standing loan from “shark lenders” committed while on training. 167 RESTRICTED . double deductions. and existence of unauthorized loan deductions).

f. Reports shall be addressed to the concern PA major Unit Commanders (attention: Unit Inspector General) copy furnish (written or e-mail) Office of the Army Inspector General.RESTRICTED 4) Shall ensure that personnel under their respective command were properly informed on command financial policies and well advised on the proper financial management. Sanctions against all concern military personnel. 3) Sergeant Majors of various PA units shall audit once a month cooperatives (registered or non-registered) operating under their respective units. All personnel are encouraged to report existence of “financial hazing” operations directly or indirectly happening from and within training institutions and military camps. Unit Inspector General in coordination with the unit concern shall conduct appropriate investigations. Likewise. 168 RESTRICTED . 6) Upon assumption of command shall submit specimen signature to FSU serving his/her unit. demotions for Enlisted Personnel and dismissal for civilian employees. SDOs/DOs and finance sergeants) could influence personnel’s financial transactions are strictly prohibited to engage in any form of lending scheme either directly or indirectly. Sanctions may range from relieved to reassignment outside of the unit area for Officers. children and relatives inside camp of units they were presently assigned. 2) Sergeant Majors of PA Major Subordinate Units shall provide appropriate advice through “Sergeant Majors’ Time” on trainees under their respective command on financial issues before allowing the conduct of information drive by various agents of lending institutions. Unit Officers and NCOs who are by virtue of their rank and position (unit commanders. e. d. 5) Shall ensure through respective SDOs/DOs that all forms of monetary remuneration entitled and intended to personnel were disbursed to the rightful recipient within legally prescribed time. Unit Sergeant Majors: 1) Sergeant Majors of PA Major Subordinate Units shall periodically (at least once a month) inspect compliance of training institutions under their respective command to this directive and include said report to the periodic report submitted to HPA (attention: Office of the Army Sergeant Major). Financial issues/guidance shall be regularly included in the conduct of TI & E. both lenders and borrowers. whichever is appropriate. c. shall be determined by respective PA Major Subordinate Unit Commanders/ unit commanders. This includes the selling of supplies or “items” by their respective espouse. ensure that all items have price tag or an updated pricelist is conspicuously posted within vicinity of the store.

6) Shall report. 169 RESTRICTED . Finance Center: 1) Main Unit responsible in ensuring that PA personnel received the right monthly and related monetary remunerations. as prescribed and Command finance related guidance are strictly enforced. mission. HPA is morally obliged to look into and address any usage of which that affects the morale and welfare of her troops. corresponding order shall be presented before the Chief. over and above the subsistence allowance. by protecting troops against abusive and opportunistic interest groups/parties is only but part of many means on how the Army promotes and advance the morale and welfare of her troops. official leave and others. Thus. 3) In case the applicant is in Manila for R & R. schooling. dismissal from the service to demotion on Enlisted Personnel and appropriate command charges on civilian employees.200. Likewise.00 monthly take home pay left on personnel over and above the subsistence allowance. including bonuses and allowances. shall be denied unless the existing loan to which the current deduction is in effect is fully paid. ATM Card: 1) The adoption and use of ATM card as a means of facilitating the disbursement of pay and allowances of PA personnel is a system covered by HPA regulations. as a system owned by the Army. maintains specimen signatures of unit commanders under their respective paying jurisdiction. shall make appropriate representation with the lending institutions prohibiting personnel on acquiring additional loan or “re-loan” if they are receiving less than the prescribed minimum take home pay. Hence. hospitalization. 4) Denied effecting of out right deductions with less than P 4.RESTRICTED g. 5) Deductions for additional loans or “re-loans” for those receiving less than P 4. investigate and imposed sanctions against its personnel who tampered financial records in favor or against existing Command Directives.00 monthly take home pay. Sanction against Officer may range from relieved from present assignment to reassignment outside the Finance Service. 2) Finance Service Units (FSUs) shall process and examine only pertinent papers for loan application of the applicant under her paying jurisdiction. Finance Record Branch (FRB) for processing.200. h. 2) Containing and/or regulating the use of ATM card.

Rescission: This Command Directive is in support to the existing Command Directives/Guidance subjects: Measures to Reduce Excessive Loans of PA Personnel dated 30 July 2006. This Letter Directive shall takes effect upon publication: BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION “E” 170 RESTRICTED . GHQ dated 07 Nov 2006. this MOA binds the Army on the enforcement of such provision. and 12 Months Maximum Term of Payment for Loan. 3) Civilians (non-military personnel) who were found violating the provisions stated in this policy shall be prohibited from entering military installation where he/she is operating. 4) Non-compliance to the minimum take home pay and use of ATM card as collateral is a ground for non-reenlistment.RESTRICTED 3) Under the bank contract entered into and signed by contracting parties (the bank and the cardholder). Considering that the Army and bank/s entered into and signed legal agreement through MOA. Any inconsistency arises thereof is rescinded. Administrative Sanctions: 1) Officers and Civilian Employees who were found violating the provisions stated in this policy shall be relieved and reassigned outside his/her PA Major Subordinate Unit’s area of operations. Take Home Pay of PA Military Personnel and Civilian Employees dated 26 May 2006. promotion and granting of privileges. the use of the ATM card is confined only to its registered user. 7. 6. 2) Enlisted Personnel who were found violating the provisions stated in this policy shall be demoted and reassigned outside of the unit (battalion or its equivalent). i.

Purpose: Reports coming to the attention of this Headquarters reveal that some Magdalo Members who were charged and convicted in the Oakwood Mutiny and were already assigned to different PA Units bear/sport tattoo or other marks of such nature indicating their membership in the said organization. Command Guidance. b. . 4. Unit Commanders shall direct their personnel bearing such marks to have them removed. References: a. Unit Commanders are directed to submit reports stating therein the names of the offender as well as the administrative measures taken thereon. HPA Letter Directive dated 04 Feb 92 re-Prohibition/Removal of Tattoo. 3. Moreover. In the view of the foregoing. This is a violation of the existing policy set forth in the aforecited reference. Metro Manila 1/AAGPD SUBJECT: Removal of Tattoo 23 October 2006 TO: All Unit Commanders/Head of Offices 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. BY COMMAND OF LIEUTENANT GENEREAL TOELNTINO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 171 RESTRICTED . For immediate implementation and strict compliance. 2. all Unit Commanders/Head of Offices having personnel assigned to their units who are members of the Magdalo Group are directed to have them inspected for tattoos bearing the Magdalo sign or any similar design. 5. Unit Commanders are hereby held responsible for the strict implementation of this directive and to institute appropriate punishment to those who refuse to comply with this order.

e. Military Police (MP) shall issue Delinquency Report (DR) to military personnel who will be caught smoking in public places while in military uniform. Ceremonies. Putting the hand inside the pocket and slouching. Commanders and Chiefs of Offices are held responsible to remind all personnel under their units/offices on the above-cited guidelines. d. 3. It has been observed that unmilitary-like conduct/decorum perpetrated by some military personnel is prevalent at Headquarters Philippine Army and other Army Camps. c. 4. This problem will lead to the deterioration of the PA’s state of discipline if left unchecked. The following are the commonly observed misdemeanors: During Ceremonies/Formation: a. 2. b. Talking while the ceremony/activity is on-going. Standing on one leg. Metro Manila 1/AAGP SUBJECT: Conduct of Military Personnel 01 August 2006 TO: All Unit Commanders/Chiefs of Office 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Standing in formation with arms akimbo. The Officers and enlisted personnel of the Philippine Army must conduct themselves with dignity expected of them at all times. During Daily Activities: a. b. 5. Not attending command activities such as Flag Raising/Retreat (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 172 RESTRICTED . Giving unnecessary remarks/side comments while in formation. For guidance and strict compliance. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: Smoking in public places and while walking in military uniform.

Metro Manila 1/AGPD SUBJECT: 03 August 2006 Cockfighting and other Gambling-related practices TO: All Unit Commanders/Head of Offices 1. This habit affects not only the efficiency of the personnel but could possibly be a root cause of serious domestic problems. 3. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 173 RESTRICTED . Unit Commanders are hereby held responsible for the institution of appropriate punishment and the strict implementation of this directive. Reference: Command Guidance. all military personnel who are seen at the aforementioned places shall be meted with administrative sanction. It has been observed that there is a resurgence of military personnel being seen in cockfighting arenas and other similar gambling places despite the existing policy prohibiting such practice. Henceforth. Unit Commanders are directed to submit reports stating therein the names of the offenders as well as the administrative measures taken therein.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. 2. Moreover.

b. Pending cases. Background: The Discipline Law and Order Clearance System was conceptualized to address the growing concern for the availability of a reliable and efficient management system to attend to the systematic data warehousing. decision making and to promptly comply with other requirements mandated by higher headquarters.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Subject: c. AFP Letter Directive dated 18 September 1974. HPA dated 17 May 1993. 3. Subject: Delineation of functions of OESPA. GHQ. Discipline. AFP Letter Directive dated 30 September 1999. to be used primarily in personnel management. Law and Order Clearance System Project. 174 RESTRICTED . top level planning. Subject: PA Security Adjudication Board. References: a. d. GHQ. e. This system further aims to facilitate the generation of accurate data regarding DLO concerns. APM and AJA. DLOIS User Reference Manual. statistical analysis and record tracking of cases involving military personnel and civilian employees of the Philippine Army. or their equivalent. 2. Metro Manila 1/AGPD SUBJECT: 12 January 2005 PHILIPPINE ARMY DISCIPLINE LAW AND ORDER CLEARANCE SYSTEM OPERATIONAL GUIDELINES TO: See Distribution 1. SOP Nr 07. Purpose: This policy prescribes the guidelines and procedures to be followed in the centralized issuance of the DLO Clearance Certificate (DLOCC) from HPA level down to the Division level.

Law and Order Information System. Office of the PA Efficiency and Separation Board . this database will also serve as a reliable source for accurate and speedy availability of information and statistical data to be used in top level planning. The scope of the DLOCC is limited only to ascertain whether military personnel or civilian employees have pending cases either in the military or civil courts. This document prescribes the policies and administrative procedures governing the centralized issuance of HPA and subordinate unit DLO Clearances of the following offices namely: (1) (2) (3) (4) (OPAESB). It should be made clear that the DLOCC does not cover money or property accountability. Office of the Army Judge Advocate (OAJA). c. These offices will become a one-stop-shop for military personnel of civilian employees of the Philippine Army who will request for clearance to support whatever undertaking they intend to pursue. b. OIG. decision-making and personnel management or other information as may be required by higher headquarters. Aside from issuing the DLOCC. OPAESB and OESPA will already be consolidated into one single clearance known as the DLO Clearance Certificate (DLOCC).RESTRICTED 4. (5) Office of the Army Ethical Standards and Public Accountability (OAESPA). With the implementation of the Discipline. the clearances issued by OPM. IG. coming form the offices of the PM. SJA. With the activation of the Discipline. or whether they are facing administrative charges in any government body. The implementation of the Discipline. e. PAESB and ESPA. Law and Order Clearance System will be strictly under the functional jurisdiction of the Discipline. General: a. OAAG and subordinate unites ones shall maintain an automated database system that will capture data on pending or resolved cases of military personnel and civilian employees. Office of the Army Inspector General (OAIG). f. A separate clearance by the office concerned should be issued for that purpose. OSJA. d. The Office of the Army Adjutant General (OAAG) and OG1 of the subordinate units are primarily responsible for the centralized issuance of the DLOCC. Law and 175 RESTRICTED Office of the Army Provost Marshal (OAPM). Law and Order Clearance System.

This office will closely monitor on a daily. The DLOC can be revoked anytime should there be errors arising from deficient electronic data processing or that recent additional data has been obtained that the personnel concerned has a pending case. AFP dated 02 Oct 87. Dropped Cases – It is a disposition laid down by an investigating office on a complaint filed before it and declaring the same as dropped because of but not limited to the following instances: (1) (2) (3) (4) lack of jurisdiction. b. lack of sufficient evidence. weekly and monthly basis specific names of personnel who were issued DLOCCS At the HPA level. Likewise. Resolved Cases – The case has been decided by competent authority with finality. charges are unfounded or lack of legal basis. the Discipline. in case of enlisted personnel. Law and Order Branch of the Army Personnel Management Center will submit a report to OG1. Definition of Terms: a. Closed Cases – The case is considered closed when after investigation the accused has been exonerated. d. the case is already resolved. subordinate unit Ones shall also submit a similar report to OG1. g. (3) a case is under investigation pursuant to Circular 17. PA on a weekly basis the number of personnel who were issued DLO Clearance Certificates and a monthly report of cases. 176 RESTRICTED . c.RESTRICTED Order Branch of OG1. 5. PA on a weekly basis. Pending Cases – For all intent and purposes. a case is considered pending when: (1) General Court Martial. a criminal case has been filed before any court of law or (2) an administrative case has been filed before the PA Efficiency and Separation Board. convicted or acquitted by competent authority.

whether the same is dropped. (7) OAAG shall submit a Weekly Report to the DLO Br. and v. Guidelines and Procedures: A. serve”. APMC every Friday at 1200H indicating therein the specific date and names of personnel who were issued DLOCCs with no pending cases as well as those with pending case. who will verify the entries thereof. the DLOCC shall not be valid unless it carried with it a dry seal from OAAG. his authorized representative. iii.RESTRICTED 6. Individual and/or verbal requests shall not be entertained. pending or resolved. (6) After having knowledge that he/she has a pending case. ii. S1 or admin officer of the unit. The C. the personnel concerned shall immediately report to the DLO Branch. Nature of the case The name of the complainant The date the case was filed The office taking cognizance of the case. (5) If it appears in the data base that the requesting party has a pending case. 177 RESTRICTED . APMC and present the DLO Clearance certificate to the Branch Chief. The status of the case. closed. The unit or office where the individual is assigned shall make the written request and signed either by the Unit Commander. (3) Upon verification by OAAG in the database that the personnel concerned has no derogatory record. HPA LEVEL: (1) Personnel who desire to secure a DLOCC shall file a written request with the OAAG. the office will issued the DLO Clearance Certificate as prescribed in the DLOIS Report Form. DLO shall advice the person and the office handing the case on what legal procedures to undertake to expedite the speedy disposition of the case. Chief of Office. (2) The request shall state the specific purpose for the In no case shall the purpose be “for whatever legal purpose it may clearance. iv. Furthermore. the DLOCC shall indicate the following: i. indicating therein the nature of each case. (See Annex ‘A”) (4) The DLOCC shall be signed by AAG himself or in his absence.

the authenticator shall be held administratively liable. The directive shall have attached to it the approved communication coming from CG. SJA. Personnel whose requests are submitted beyond the specified time shall be required to return the following day to get his clearance. Monday to Thursday only. DIVISION LEVEL OR ITS EQUIVALENT: As far as i8t is deemed practicable. shall likewise be held responsible by virtue of the principle of Command Responsibility. In case there is a need to reproduce the DLOCC. PA in cases of Officers and Civilian Employees and CS. C. If in his sound judgment. the user shall be meted the maximum penalty of separation/discharge without honor in case of military personnel and separation from the service for cause if it involves a civilian employee. COMMON PROVISIONS: (1) Any means and signs of tampering made on the face of the document such as erasures or superimpositions will render the clearance invalid. rules. In compliance with the procedure on administrative due process. (9) Access to the system is restricted to authorized users only. (3) In case of major breakdown in the system. he shall immediately refer the matter to the issuing office in order to confirm its validity. the implementing guidelines. (10) Corrections or updates made in the DLOCS database shall be made only when covered by a directive coming from OG1. the user whose name is registered in the Access Security Module shall be primarily held liable. PA. In cases where tampering of data is discovered. PA in case of enlisted personnel. The Chief of Office directly supervising the user. (2) In case of conflict between the entries in the DLOIS database and hard copy reports on file. G1. No requests for clearance shall be entertained on Friday. only that the Office primarily responsible in the issuance of the DLOCC is the DLO Branch of the Office of the Assistant Chief of Staff for Personnel. are similar to that in the HPA level. regulations and procedures for the issuance of the DLOCC in the subordinate units. the latter will prevail and the burden of proof will rest upon the personnel concerned to prove that his case has been properly disposed with. the Office of the Army Adjutant General or OG1 of the subordinate units as the case may be. B. photocopies should be authenticated by the Office of the Army Judge Advocate (OAJA) only after the original is shown. IG 178 RESTRICTED . Saturday and Sunday.RESTRICTED (8) The issuance of the DLO Clearance Certificate shall be from 0800H to 1500H. Should it be discovered that the authenticity of a reproduction of the DLOCC was forged. shall cease from issuing the DLO Clearance Certificate and the Offices of the PM. the authenticator doubts the authenticity of the original document.

until such time they will be linked to the system. level. (2) d. e. by messenger or by any fastest means available. OESPA. Responsible for keeping their respective database updated on a Facilitate prompt tracking of the current disposition of (1) Submit report to AC of S for Personnel. c. G1. security of the system and other technical assistance. 7. PAESB. 179 RESTRICTED . If by messenger. (2) Submit a weekly report in the issuance of the DLO Clearance Certificate to APMC. b. G1. APMC: OPM. PA OAAG: (1) Responsible for the issuance of the DLOCC at the HPA Responsible for the development. PA a weekly report on the issuance of the DLOCC. PA and G1 of subordinate units: (1) issuance of the DLOCC. OSJA. AMIC: Submit monthly report of cases to OG1. maintenance of software. the update of cases shall be submitted to OG1. (5) Subordinate units not yet linked with the DLO Clearance System shall continue to adhere to the old system where the Offices of the PM. PA every end of the month. Primarily responsible as the system administrator in the (2) Maintains statistical data regarding status of cases armywide for prompt and accurate information input in aid of decision-making. audit trail. Duties and Responsibilities: a. DLO Br. IG and OESPA will issue their respective clearances to the clientele. DLO Br. PA shall be made either through e-mail.RESTRICTED PAESB and OESPA will revert back to the old procedure of issuing their respective clearances to the clientele. SJA. OIG. daily basis. Office of the Assistant Chief of Staff for Personnel. (3) cases. (4) The update of cases from the subordinate units to OG1.

rescinded. 9. 10. BY COMMAND OF LIETENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 180 RESTRICTED . deficiency. Signal Battalions/CISO: Responsible for the maintenance of software in case of minor Rescission: All other publications inconsistent with this directive are hereby Effectivity: This policy shall take effect upon publication.RESTRICTED f.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 181 RESTRICTED . Some personnel also. may not have contracted a subsequent marriage but sired illegitimate children with another women other than his legitimate spouse. Laws). c. Circular Nr 8. the Army is continually confronted with numerous complaints from surviving wives and paramours alike. This problem arose due to some of our military personnel who have contracted marriage more than once without knowledge of their legitimate spouses. AFP dated 04 May 1993. Makati City 1/AGPD SUBJECT: Monogamy in the Philippine Army 08 May 2004 TO: See Distribution 1. 2. e. Philippines). GHQ. REFERENCES: a. The Rationale and Laws Behind Polygamy in Islam by Abu Ameenah Bilal Philip s and Jameelah Jones. PD 1638 PROMULGATED 10 Sep 79 (Retirement and Separation for Military Personnel). 1999. b. Tawheed Publications. as to who is the rightful beneficiary to their retirement/separation or death benefits. Permission to Marry of Military Personnel. Being the case. who wanted to have a just and equal share of the benefits of the individual soldier. d. GENERAL: PD 1083 promulgated 04 Feb 77 (Code of Muslim Personal Subject: EO 227 promulgated 06 July 1987 (The Family Code of the It has always been a perennial problem of the Philippine Army regarding military personnel who have been retired/separated from the military service or died in line of duty.

(1) Surviving spouse if married to the deceased prior to the latter’s retirement/separation. Thus. b. only when the first marriage is annulled by competent authority. For purposes of death benefit claims of deceased military personnel under PD 1638. POLICIES: a. non-extension of tour of duty after expiration of ETAD in case of reserve Officers.RESTRICTED 3. Military personnel can only marry for the second time. PURPOSE: This directive provides for guidelines to all military personnel to adhere to the monogamous marriage system in order to avoid future conflicting claims of benefits. Military personnel who contract marriage without the written permission/clearance from appropriate approving authority in violation of ref 1 (b) shall be denied re-enlistment upon ETE in case of enlisted personnel. provide that he/she has not remarried and/or is not legally separated from the deceased by judicial decree or whose marriage with the latter was not annulled on grounds attributable to said surviving spouse. unless he can deal with them with equal companionship and just treatment. The conversion of a non-Muslim to Islam shall not have the effect of extinguishing any obligation or liability whatsoever incurred prior to said change. Muslim military personnel who are planning to get married or to remarry shall submit a written request to his/her immediate Commanding Officer/Head of Office at least two (2) months before the expected date of marriage. Notwithstanding the rule of Islamic Law permitting a muslim to have more than one wife. and referral to the appropriate ESB in case of regular Officers and reserve Officers who have attained security of tenure pursuant to EO 79 e. To prevent the incidence of conflicting claims to retirement/death benefits. d. 4. a muslim military personnel must be able and willing to divide his time and wealth in an equitable fashion before he is allowed to have more than one wife conversely if he is unable to feed clothe and house at his wives justly then he should not marry more than once. The request shall include all pertinent information on the prospective bride/groom and in case of remarriage. c. f. Christian military personnel should strictly adhere to the monogamous marriage system as embraced by the Christian Faith. the legitimate survivors shall mean only. 182 RESTRICTED . an order of the proper Shari a Circuit Court authorizing him to contract a subsequent marriage.

may be admitted to establish paternity. 5.RESTRICTED (2) Surviving children of an Officer or enlisted man who are below 21 years of age and born of his/her marriage contracted prior to retirement/separation from the service. if the deceased died single and his parents were both dead. EFFECTIVITY: This letter directive shall take effect upon publication. among others. Other proofs of filiation allowed by law and jurisprudence. (3) Surviving parent(s) if the deceased military personnel died sin gle. such as admission in a public document or a private handwritten document and/or the acknowledgement or recognition made by a close relative of the deceased. Illegitimate as well as adopted children are also considered survivors provided their recognition and/or adoption took place while the deceased parent was still on active military service. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” 183 RESTRICTED . (4) Surviving Brothers and Sisters who have not reached twenty-one (21) years of age. provided he/she has no illegitimate child/children.

Approved DF dated 16 November 2005. Makati City 1/AAG SUBJECT: 24 November 2005 Disposition of Civilian Lawyers as Retainers in Major Subordinate Units of the PA TO: See Distribution 1. GENERAL: Our mission is mainly focused to destroy and decisively defeat the three main internal security threats. Lawyers. To address this problem. our personnel are harassed by complaints and cases filed by cause-oriented groups. which has affected the performance. 2. 184 RESTRICTED . the Army has considered engaging the services of civilian lawyers to assist our subordinate units in initiating legal offensive against the enemy band defending our personnel in any court of law against incriminatory complaints filed against them. Subject: Civilian b. PURPOSE: The purpose of this policy is to set the guidelines in the disposition of civilian lawyers to be utilized as legal advisers. POLICIES: a. defense lawyers and private prosecutors in consonance with the ISO plan of the Philippine Army. However our operating units are frequently exposed to legal battles arising from legitimate combat encounters and due to the shortage of JAGS Officers. More often than not. the Philippine Army cannot cope up with the legal demands of the line units.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. effectiveness and morale of our troops. Infantry Divisions and Infantry Brigades shall be authorized to retain the services of one (1) civilian lawyer as the unit’s legal counsel. HPA Letter Directive dated 01 June 2002 (Utilization of Reservist Lawyers). 3. 4. RERENCES: a.

e. a Contract of Service shall be executed by and between the Unit. EFFECTIVITY: This letter directive shall take effect upon publication. The name of the lawyer shall be forwarded to the Division Commander for approval. They shall coordinate with the Integrated Bar of the Philippines (IBP-Local Chapter). Likewise. f. g. 2) Act as legal counsel in any civil. 5) Conduct periodic lectures or TI & E to the troops regarding human rights. constitutional rights of the accused.RESTRICTED b. Once approved. c.00) per month. depositions and other legal documents and to notarize all oaths and affirmation as provided for by law. the Public Attorney’s Office or other law offices of engage the services of a lawyer of their own choice. 5. The contract shall be valid for one (1) year. common crimes committed under the Revised Penal Code and other related topics as part of the Dagdag Kaalaman of the Troops. d. The services of the lawyer as retainer for a particular unit should be covered with orders. to be published by the Division Adjutant.000. criminal or administrative cases instituted by the unit or personnel concerned. A reservist lawyer may be preferred. G2 shall conduct a complete background investigation on the lawyer concerned. 3) To appear and represent the client in the filing of civil. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: Provide legal opinion and / or advice regarding any case (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 185 RESTRICTED . The unit concerned shall be responsible in selecting their legal counsel. The lawyer shall receive a retainer’s fee of Seven Thousand Pesos (P7. 4) referred to him. international laws. The following are the duties and responsibilities of the retainer: 1) Assist in the execution of affidavits. criminal or administrative case filed against personnel of the unit. represented by the unit commander and the retainer.

Provide legal opinions and / or advice regarding any case referred to IN WITNESS WHEREOF. Other duties as the client may direct.00) That the following are the duties and responsibilities of the RETAINER: a. WITNESSETH: That this Agreement shall be valid for one (1) year but may be revoked anytime by the EMPLOYER. in (province / city / municipality). c. with residence at __________________________. Filipino. Act as legal counsel in any civil. single/married. single/married. with residence at ___________________________ and presently the Commanding Officer of __________________________stationed at _____________________ hereinafter called the CLIENT. and ________________________________________________________________ (full name of the lawyer). international humanitarian laws. b. the parties hereto have hereunto signed this contract the day and year first above written. f. criminal or administrative cases instituted by the unit or personnel concerned. depositions and other legal documents and to notarize all oaths and affirmation as provided for by law. Assist in the execution of affidavits. Filipino. d. criminal or administrative case filed against personnel of the unit. if the latter may deem it necessary to terminate the services of the RETAINER. That the RETAINER shall receive a monthly retainer’s fee of SEVEN THOUSAND PEOS (P7. constitutional rights of the accused common crimes committed under the Revised Penal Code and other related topics. Philippines. To appear and represent the client in the filing of civil. Conduct periodic lectures to the troops regarding human rights. of legal age. e. of legal age. him.000. __________________________ (EMPLOYER) Signed in the presence of: _________________________ 186 RESTRICTED __________________________ (RETAINER) .RESTRICTED RETAINER’S AGREEMENT KNOW ALL MEN BY THESE PRESENTS: This Retainer’s Agreement made and executed by and between ___________________________________________________ _____________ (full name of unit commander). hereinafter called the RETAINER.

personally appeared _______________________________ and___________________ with Community Tax Certificate No. This instrument. known to me to be same persons who execute the foregoing instrument and they acknowledge to me that the same are their free act and deed. year and place above written. I have hereunto set my hand. consisting of _________ pages. IN WITNESS WHEREOF. including the page on which this acknowledgment is written. the day. 187 RESTRICTED . and sealed with my notarial seal. __________________________ and _______________________________________ issued at _______________________ and ________________________ respectively. S CITY OF ___________________) BEFORE ME this __________ day of _______________ 20 __________ in the City of____________. has been signed on the left margin of each and every page thereof by ________________________ and _______________________ and their witnesses. Philippines.RESTRICTED REPUBLIC OF THE PHILIPPINE) ) S.

administrative sanctions meted to personnel committing AWOL are not of the same degree of punishment. para Sal. One probable reason foe this is lack of knowledge on the procedures to be taken.Discharge of military personnel whose suitability for retention in the service has rendered him to be subject to administrative separation (Not recommended for further service). AFP Circular Nr 17 dated 2 Oct 87. disposition and imposition of administrative punishment against enlisted personnel of the Philippine Army who are violating AW 62 (AWOL). Officer. marriage and other circumstances cited under Circular 17. PURPOSE: This directive prescribes the guidelines in the handling. c. 2GHQ. This is happening because there is not prescribed standard of punishment to guide commanders in imposing sanctions to personnel who are committing said offense. Discharge for the good of the service . b. b. Disciplinary Power of the Commanding 1. Subject: Prior to Expiration of term of Enlistment.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. s-87. Honorable Discharge . GHQ. Makati City 1/AAGPD PERSONNEL DIRECTIVE NUMBER 01 DISPOSITION OF AWOL CASES 15 July 2005 REFERENCES: a. Further. 188 RESTRICTED .Discharge prior to ETE by reason of dependency/hardship. It has been observed that handling and disposition of AWOL cases take a long period of time before finally acted upon. A glaring example of this is that some personnel committing AWOL for 7 days are merely admonished or reprimanded while others are reduced in rank for the same gravity of offense. 2. 2. DEFINITION OF TERMS: a. GENERAL: Article of War 105. Subject: Disposition of Cases/Imposition of Administrative Punishment. 3. HPA Personnel Directive Nr 1 HPA dated 22 Jan 93. 4.

each bracket forms a degree.Discharge of military personnel from the service due to misconduct or unfitness or if the unauthorized absence is continuous for a period of three (3) months or more. After ten (10) days or on the 11th day of AWOL the same shall be reflected in the Morning Report as dropped from rolls. On the other hand.A weight of punishment impossible. investigation shall be conducted by the unit concerned to determine the administrative liability of the offender once he returns to military control. g. and each degree also forms a period which are minimum. Discharge Without Honor . d. Discharge from the service with Prejudice to Reentry -Discharge from the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode of separation and bars the offender from reentry into the service. the PA Finance Center shall be informed for the stoppage of the pay/allowances effective on the date of dropping from the rolls. b. d. the Command/Bde/Division Provost Marshal upon receipt of the AFP AGO Form 45 shall cause the apprehension of the offender. depending on the gravity or period of AWOL committed.Discharge from the service of military personnel due to unfitness on lieu of GCM trial for expeditious mode of separation. same be reflected in the Morning Report and the duly accomplished AFP Ago form 45 together with a copy of Morning Report on his return to military control shall be submitted to unit Provost Marshal. medium and maximum. thence to Army Provost Marshal. the unit Provost Marshal shall cause the submission of AFP AGO Form 45 to the Army Provost Marshal for appropriate action. and AFP AGO Form 45 shall be accomplished and submit it to the Command/Bde/Division Provost Marshal. If arrest is made and the offender has money or property accountability. Radio Message or any other means of communications. Discharge for the convenience of the government . Once AWOL is committed by EP.RESTRICTED c. Degree . the number of AWOL is bracketed in 1-5 days. PROCEDURE: a. Efforts shall be exerted by the unit concerned in determining the whereabouts/actual status of the offender by sending letters. c. 11-20 days. etc. Recidivist . f. Once the offender has been arrested or has reported on duty. Lateral coordination can be made with other units including PNP units for such apprehension.is a third time offender or more often and maybe punished two degrees higher. the unit concerned shall immediately reflect same in the Morning Report. The following procedures will be adhered to: 189 RESTRICTED . if AWOL has been reported to him. Habitual Offender . As shown on the Table of Punishment (Annex A). depending therein. h. In all cases. copies of Morning Report on his AWOL and dropped from rolls. Thereafter.Second time offender of the same offense and maybe punished one degree higher. e. 5.

RESTRICTED 1. Bde or the Division Provost Marshal as the case maybe for further evaluation and indorsement to the Commander. AFP. To standardize action. Appropriate charges maybe filed before the appropriate civil court for erring military personnel who were discharged from the service with the firearms/property accountability. for the characterization of discharge. by Army Judge Advocate. an investigation should immediately be conducted and appropriate punishment be imposed in accordance with the Table of Punishment. f) Letters/telegrams or any means of communication sent to locate the concerned personnel. Certification regarding his e) Statement of Last Payment and Receipt from Finance Service unit concerned with regards to reimbursement of overpayment of pay and allowances. 3. The ETE of the concerned EP must be indicated in the investigation report. 190 RESTRICTED . indicating and attaching the following document and the like: a) b) Copies of MR on AWOL and dropped from rolls. 2. If the offender has returned to military control (RTMC) after dropping from the rolls. The Bn Commander with his recommendation as to the disposition of the case shall indorse the IR to the Command. 6. d) accountability. investigation in "absentia" shall be conducted by the unit concerned and investigation report be rendered. 5. Bde or Division Headquarters shall issue the order subject to confirmation by Hqs Phil Army within fifteen (15) days from investigation and the discharge order must indicate the cause of the discharge. PUNISHMENT: a. the Command. the table of punishment (see attached) will serve as a guide in determining the appropriate sanction to be imposed. AGO Form 45 and money or Company property c) Affidavit of First/Sgt Commanders/Admin Personnel Officers regarding the AWOL. if proven guilty. 4. AWOL of even less than ten (10) days shall be investigated and appropriate punishment be imposed. G1. the records of the case including a copy of discharge orders will be indorsed to HPA Attn: AC of S. When the punishment imposed is discharged or separation from the service. Group. Thereafter. The date of discharge shall retroact to the date a personnel was marked AWOL. If after ninety (90) days and the offender has not yet returned to duty/returned to military control without any communication informing his unit regarding his whereabouts.

RESTRICTED b. rescinded. 8. BY COMMAND OF LIEUTENANT GENERAL SENGA: RESCISSION: All directives or policies that are in conflict with this directive shall be deemed IMPLEMENTATION: Unit Commanders are held responsible for the implementation of this (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 191 RESTRICTED . 7. while third time offenders will be meted two (2) degrees higher. directive. 9. Any offender who commits AWOL for three times in a span of twelve (12) months shall be discharged from the service. regardless of the aggregate number of days he committed AWOL. c. Second time offenders will be meted one (1) degree higher from that of the punishment imposable. EFFECTIVITY: This personnel directive shall take effect upon publication.

Discharge for the convenience of the government with prejudice to reentry in the service Discharge without Honor 31-40 Days 41 -50 Days 51-60 Days 61 -70 Days 71-90 Days Over Days Discharge for the convenience of the government with prejudice to reentry in the service 90 Discharge from the Mil Svc without honor > 192 RESTRICTED . Discharge for the convenience of the government One (1) rank demotion if the offender is Pvt. he shall be discharged from the service under honorable condition. (7-8 days) Hard labor of not more than 15 days without confinement. Discharge for the good of the service. if the offender is Pvt. Discharge for the good of the service. (9-10 days) Detention/confinement not less than 15 days but not more than 30 days. GHQ. (16-18 days) 13-20 Days Detention/confinement not more than 15 days with hard labor not less than 15 days. he shall be discharged from the mil svc under honorable condition. (13-1 5 days) 21-30 Days One (1) rank demotion with hard labor not more than 15 days. he shall be discharged from the mil svc under honorable condition. he shall be discharged from mil svc under honorable condition. Two (2) ranks Honorable discharge from demotion. he than 15 days (27-30 shall be discharged from days) the mil svc under honorable condition.RESTRICTED STADARDIZATION OF TABLE OF PUNISHMENT OF AWOL CASES IN REFERENCE TO AW 105. Discharge for the good of the service. (21-23 days). if the the service. offender is Pfc. AMENDED CIR 17. if the with hard labor not more offender is Pvt or Pfc. if the offender is Pfc. (1920 days) Two (2) ranks Two (2) ranks demotion demotion 24-26 days. Two (2) ranks demotion. (24-26 days) Honorable discharge from the service. (1Q-12days) 7-1 2 Days Restriction to limits not less than 15 days with extra fatigue. S-87 Nr of Days AWOL 1-6 Days Min Punishment Admonition (1-2 days) Medium Punishment Reprimand (3-4 days) Max Punishment Restriction to limits not more than 15 days with extra fatigue (5-6 days) Detention /confinement of /not more than 15 days with labor not more than 15 days.

detained or placed in confinement pursuant to AW 70 (Arrest and Confinement) and other existing AFP Regulations. GHQ. Prisoner . DEFINITION OF TERMS a. GENERAL a. Metro Manila 2/AAGPD STANDING OPERATING PROCEDURE NUMBER 04 05 May 2005 HANDLING AND DISPOSITION OF ARMY PERSONNEL DETAINED AND/OR CONFINED UNDER ARTICLE OF WAR 70 AND OTHER EXISTING AFP REGULATIONS 1. Scope: This SOP applies to all Army personnel subject to military law under Article of War 2 (Persons Subject to Military Law). detained or Under Custodial Investigation as well as Duties of the Arresting and Investigating Officer and providing Penalties for Violation thereof” 2. arrested. Purpose – This SOP prescribes the policies. c. RA 7438 – “An Act Defining certain Rights of Person Arrested. Accused – Any military personnel who are charged with a specific crime/offense. b. b. HPA Ltr Directive dated 03 December 1991. 2.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. responsibilities and procedures to serve as guide for all Army personnel in the Handling and Disposition of persons apprehended. Subject: “Guidelines in Handling Detainees while Under Custody”.Any military personnel who is under the Physical custody of the military authorities during the pendency of his/her case or serving sentence by virtue of final judgment rendered by the GCM. AFP dated 02 November 1987Handling and Disposition of Persons Apprehended. 3. Arrested and/or Confined Under Article of War 70 and Existing AFP regulations. SOP No 2 -1987. 193 RESTRICTED . References: 1.

Security Measures: (1) Responsibility for the security transfer or movement of detainee(s) from place to another shall remain with the custodian until the detainee (s) is/are duly received by another authorized custodian. He/She is allowed to move only within specified limits/areas. i. 3. Person in Custody – Refers to a person facing charges before the GCM or has a pending criminal case before the civil court and placed under the custody of a responsible military officer. AFP Rules and Regulations or any law applicable to military personnel. (2) In all movements of detainee(s) from one place of detention/confinement to another. d. h. the names and number of detainee (s) and escorts. 194 RESTRICTED . This information shall be relayed at least 48 hours prior to ETD. Authority of Movement – Movement and transfer of detainee (s) shall be made only upon the written approval of the CG. f.The discharge of detainee (s) from custody or confinement pursuant to a valid order from the court or proper authority. Arrest in Quarters – restriction impose by competent authorities limiting the freedom of movement of an accused to his place of abode during the pendency of a case. e. Expected Time of Arrival (ETA) and the means of transportation used. Technical Arrest – Taking into custody of military personnel in order that he may be bound to answer for the commission of an offense. b. Expected Time Departure (ETD). Commitment Order – is an order issued by competent authority for the detention of a person charged with a crime or offense punishable under the Articles of War. Release . PROCEDURE: a. Any change shall likewise be reported to the receiving unit. Confinement – Refers to the restriction of freedom of movement including the curtailment of certain privileges as determined by competent authority. Such authority shall be carried out with MP escorts at all times.RESTRICTED c. g. Detainee – Any military personnel who is under detention or placed in confinement by the military authorities pursuant to AW 70 while under investigation for a crime or offense punishable under the Article of War. the official custodian thereof shall inform the receiving unit by the fastest available means. PA or his authorized representatives or competent court/investigating Board/Committee.

Precautions shall be 195 RESTRICTED . sharpened toothbrush handle. movements and/or transfers of detainees shall be made during daytime. special instruction shall be issued in writing. plastic bag. Security in Transit (1) General Instructions: Whenever possible. unless otherwise directed by the President. When necessary. all guards/escorts shall be given detailed instructions on their duties and responsibilities. Each assigned escort shall be cuffed together with each designated detainee(s). whichever is the most practicable to spend the night and resume movement the following morning. CSAFP or CG. SND. except FAs and explosives which shall be deposited with the authorized AFP units. nylon string/rope. the number of guard/escorts shall correspond to the number of detainee to be moved accompanied by a minimum of one (1) heavily armed team led by an officer. In no case shall a detainee be handcuffed to any part of the vehicle during transit from one place of confinement to another. the apprehending unit shall turn over to the Provost Marshal such person and/or evidence. (6) Handcuffs: (Refer to Para 4) In the absence of Handcuffs or leg-iron. nor received anything unless such item/article has been previously inspected and cleared by competent authority or the OIC of the guard/escort detail. (5) Prior to the movement. they shall proceed to the nearest PNP or AFP unit or Provincial or City/Municipal Jail. PA and /or their duly designated representatives. c. (8) Detainees shall be allowed to talk to unauthorized person. (10) Arrest/seizure by Army Units: In the case of military personnel arrested and articles seized pursuant to AW 70 and where complaints/charges are to be filed through the court marshal or civil courts. (9) No military personnel shall be accepted for confinement/detention without proper commitment order. ropes and/or other expedients may be used to restrict detainees being moved. (7) Inspection of detainees: Before transfer.RESTRICTED (3) Tasked units shall be responsible for the over all security and/or transportation requirement of the detainee (s) from the point of origin to the next place of confinement/detention. muriatic acid etc) which may be used for escape or self destruction. During land travel should the detail benighted while en route. (4) Number of Guard/Escorts: As a general rule. plastic knife. They shall likewise provide administrative requirement and control over the escorts until proper turn-over of detainee (s) to the receiving units. all detainees shall be inspected and searched for dangerous weapons or objects (pointed objects like ball pens.

Nearest AFP or police units may be requested to render assistance and/or send the necessary reports. (1) (3) categories. A thorough strip search on each detainee shall follow. Commanding Officers of both releasing and receiving units shall be notified by fastest means of communication available. undergo finger printing and have his photo taken by an authorized personnel. These shall be contained in a detainee’s Folder Record to be maintained by the Prisons/Confinement Officer. Prison or detention facilities shall be classified into three 196 RESTRICTED . to include their personal effects. b) Separate quarters. a) Maximum Security – for offenses punishable by reclusion perpetua or death and those non-bailable offenses. Security and Control Inside Quarters. All detainees shall not be allowed to keep within their quarters articles other than personal items like toilet articles. (2) In case of vehicle trouble and accidents. Receiving detainee(s) (1) The post/camp commander or his authorized representative shall receive detainees for detention/confinement upon presentation of the required papers. c) Extreme care shall be exercised in allowing detainees to keep personal items that they may be used against his/her guards or for self destruction like razor blades etc. comfort and bathrooms shall be provided for male and female detainees.RESTRICTED taken at all times especially at night to secure detainees and repel possible surprise attacks from whoever may ploy to liberate them. date and authority of arrest and other appropriate remarks. The receiving commander shall issue receipts for such persons. (2) Each detainee/prisoner shall be required to fill up personal data sheets. e. camp base or station with beds and beddings. d. incorporating among other personal circumstances such as name of apprehending agency or unit. (3) Medical examination shall be conducted on each detainee by the appropriate medical unit within the first 24hrs of detention (4) Quartering a) They shall be provided with billeting spaces available in the post.

brother or sister. (5) Visitors shall be entertained at the visitors room only and shall not be allowed to enter the detainee’s quarters. (2) Only immediate members of the family of the detainees shall be allowed to visit the latter. they shall be awakened and requested to fall in line for accurate accounting. If the need arises. (4) The number of visitors allowed for each detainee shall not exceed ten (10) at any one time. All visitors shall be subjected to search before they are allowed to visit. grandparent or grandchild. Visiting shall be observed as follows: 0900-1200H and 197 RESTRICTED . Refusal to be searched shall be aground for denial of their visiting privileges. (6) Detainees may be allowed to accept as visitors their legal counsels within reasonable hours of the day as may be appropriate. All articles brought in shall be inspected by the guard at the visitors inspection area. f. Control of Visitors: (1) 1400-1700H daily. (6) Conjugal visit inside the places of detention shall be allowed on a case to case basis only. (3) TAPS shall be observed at 2200H which automatically includes the putting out of lights. fiancée or fiancé. Custodial Personnel may require detainees to perform/engage in cleanliness program or undertake useful and productive chores/activities.RESTRICTED b) Medium Security – Offenses punishable lower than those of reclusion perpetua to six (6) yrs imprisonment. parent or child. uncle or aunt. (3) All visitors shall be cleared by Post/Camp Commander or his authorized representatives in accordance with AFP and/or applicable camp rules and regulations. c) Minimum Security – for offenses under AW 105 and other offenses punishable from one (1) month to six (6) months imprisonment. nephew or niece and guardian or ward. They shall be required to fill up visitors’ logbooks. (4) Bed-Check/head count shall be conducted at least once between taps and reveille. The term “immediate members of the family” shall include his or her spouse. (5) Daily inspection shall be conducted to ensure the cleanliness and orderliness of their quarters.

198 RESTRICTED . (3) The Chief Chaplain or his authorized representatives shall be responsible for the spiritual and moral guidance and needs of detainee. (2) Messing time shall be prescribed as follows: Breakfast Lunch Dinner h. Release of Detainees: (1) No prisoner/detainee shall be released without the written order from CG. (4) Medical and dental care and visits shall be accorded to them by the Chief Surgeon and Chief Dental surgeon or their authorized representative from time to time or as the need arises. PA or his duly authorized representative shall be secured. magazines and other reading materials may be made available in detainees day room/quarters. Messing (1) Daily subsistence allowance of detainees should not be less than sixty pesos (p 60. Personal reading materials may be allowed subject to the prescribed censorship. The custodial unit will be responsible for the preparation of detainees meals. Recreation and Welfare 0630 to 0730 Hrs 1130 to 1230 Hrs 1730 to 1900 Hrs (1) TV sets with or without video/audio players. (3) A detainee whose releases is directed by competent authority shall be required to sign a certificate that he/she has neither been maltreated nor coerced during the period of his/her detention. If a detainee is to be kept at the office of the investigators for more than 24hours. interrogation.RESTRICTED g. PA or his duly authorized representatives. newspapers. i. trail or elsewhere shall be the responsibility of the tasked security/escort officer. (2) Books. subject to the best judgment of the confinement officers.00) a day. (5) Supervised physical conditioning shall be held at least once a week within the premises of their quarters to be conducted by the custodial/confinement officer or his authorized representative. the approval of CG. (4) A detainee who is granted temporary/conditional released shall sign a certificate that he/she shall comply with all the conditions of the release and that violation of such conditions shall subject him/her to further detention. (2) The Security of detainees while going to and returning from a place of investigation. radios electric fans and other items for personal comfort of detainees may be allowed inside detainees quarters. They maybe recalled for further investigation anytime as circumstances may warrant.

The following conditions shall be strictly observed by the detainees while on pass/leave. REPORTS: He/she should be accompanied by adequate escorts He/she should not allow himself/herself to be interviewed a. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” 199 RESTRICTED . PA (Attn: Army Provost Marshall and G1. Same reports shall be rendered to the CSAFP every 5th day of the month or as required. EFFECTIVITY:This SOP shall take effect upon publication. Passes/Leaves. PA or his designated representative and (3) He/she should not engage in any activity inimical to the AFP and to the country in general or violate laws. PA). Individual records of detainees containing all pertinent papers of released detainee will be forwarded to the Army Provost Marshall and G1. 6. 5. indicating gains and losses for the period shall be rendered every 15th and end of the month by custodial units maintaining detainees to CG. rules and regulations. PA within five (5) days after release. RESCISSION: All SOPs and instructions in conflict or inconsistent with the provisions of this SOP are hereby rescinded or amended accordingly. j. b. PA or his duly authorized representative. A bi-monthly report showing the names. Passes shall be allowed only on cases of death or sickness of the detainees “immediate members of the family” upon written approval of CG. (1) by the media. number and status of detainees. 4. c. (2) He/she should make his/her whereabouts and activities known to CG.RESTRICTED (5) A detainee placed under arrest in quarters shall be provided with adequate guards. He/she shall not leave his/her residence without permission from a competent authority who place him/her under “arrest in quarters”. (4) while on pass/leave.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. PURPOSE: This purpose sets the guidelines in establishing a standard procedure in enhancing the PA Grievance system thru an effective feedback mechanism by: a. 3. 2. GHQ. Strict adherence to the Chain-of Command in order to effectively address the issues and concerns of military personnel at the most appropriate level. GENERAL GUIDELINES: a. RULES AND REGULATIONS ON ENHANCING THE PA GRIEVANCE SYSTEM THRU AN EFFECTIVE FEEDBACK MECHANISM 1. Dealing individual grievance of personnel especially those in the frontlines in order to maintain organizational cohesion and strengthen personnel morale. AFP dated 16 October 2003. housing and other financial benefits Medical and dental treatment Training and education opportunities Promotions Placements Rating Systems 200 RESTRICTED . only the following concerns or issues can be submitted or files within the grievance system: I) II) III) IV) V) VI) VII) VIII) Administration Application or interpretation of AFP policies Pay and allowances. In consonance with para 1. Metro Manila 1/AAG STANDING OPERATING PROCESDURE NUMBER 05 IMPLEMENTING GUIDELINES. and b. Subject: Enhanced AFP Grievance System). AUTHORITY: 17 March 2006 Standing Operating Procedure Nr 9.

the council may inform the griever on the initial actions taken by the council.RESTRICTED b. iii) However. the following measures shall be adopted: a. Office of the Inspector General and Office of the Ethical Standards and Public Accountability. Other grievable issues outside of those above-mentioned shall be submitted to the appropriate investigating agencies who have jurisdiction over the complaint or grievance like office of the Provost Marshal. grievances should be submitted and solved at the lowest level possible. 4. If need be. Office of the Judge Advocate. Punitive sanctions shall strictly be imposed upon personnel who go directly to the media or any other agency outside the Chain of Command. 201 RESTRICTED . the CO shall update the griever of the action taken on his grievance. If the council finds that there is a ground for a cause of action. if the one complained of is the CO of the unit concerned. ii) The council shall forward its finding and recommendations to the Commanding Officer of the unit if the issue is within his capability to resolve. It should start from the squad level if the griever is a member of a squad. c. Pending investigation. the CO shall forward the grievance to the next higher authority for resolution. They shall likewise be open to other options like mediation where both parties can agree and meet to resolve their differences. i) Upon receipt of the grievance. Grievers are encouraged to seek solutions to their respective grievances through informal means possible. It may include verbal requests or personal and direct confrontation with the Commanding Officer for immediate resolution thereof. the council of elders may forward their findings and recommendations to the next higher authority. Utilization of the Council of Elders/Senior NCOs/Senior Officers from to facilitate a prompt feedback mechanism. it will proceed to investigate the complaint and come up with the necessary recommendations. POLICIES AND PROCEDURES: In order to enhance the grievance machinery. and will follow the hierarchy of Command. At this point. d. Military personnel who wish to air his grievance must strictly follow the Chain of Command. If not. the Council of Elder/Senior NCOs/Senior Officers of the Unit shall examine if the complaint is among those that can be grieved under para 3 a and substantiated by evidence.

PA Rep Member G4. The unit commander and/or staff at the battalion level shall conduct visitation of troops twice a month and shall submit a monthly report to the Brigade on complaints/grievances referred to it and what actions did the unit undertake to solve them. b. c. PA Rep Member G7.RESTRICTED iv) In addition. PA Rep Member G6. the council shall also give counseling and advices to military personnel which will be an informal forum for redress of grievances at the lowest level. PA V-Chairman AJA Member G2.of Maj Sub Unit Will only be tapped if the grievance Involves issues that are related to emanated from the major subordinate units concerned d) The board shall have the following powers: 1) To conduct investigation through executive hearings or sessions on the grievances submitted to it for consideration and determination. It shall be composed of the following: AIG Chairman Dep G1. e) Te Board shall only act on grievances where redress was sought in the lower unit but failed to come up with an effective solution thereof. Field Commanders and staffs shall conduct regular visitation of troops. 202 RESTRICTED . The PA Grievance/Feedback Committee shall be organized in the HPA level that will evaluate grievances referred to it from the lower units for prompt compliance and speedy disposition of grievances. G1. PA Rep Member G5. AP Rep Member PA Sgt Major Member DLO. PA Rep Member G3. PA Secretariat G1. 2) To issue subpoena or summons to concerned military personnel including experts and resource persons. This will enable them to have first hand information on the problems of the troops and will create a two-way communication between the commander and his subordinate. and 3) To issue subpoena duces tecum or compel commanders of units or chiefs of offices who are in possession of documentary evidence and/or things to bring such before the Board. PA Rep Member G8.

EFFECTIVIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENEREAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 203 RESTRICTED .RESTRICTED Grievances directly referred to the Board without passing through the Chain of Command shall be referred to the concerned unit for appropriate action. 5.

d. b. Objective: To provide guidelines and procedures to be followed in the disposition of referred cases and the interrelationship of the different investigating offices/units from HPA level down to the Division level. Metro Manila 1/AGPD SUBJECT: Amended Discipline. OAPM. 3. OG1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. dated 12 Jan 05. However. c. PA 204 RESTRICTED . 4. 2. its growth into universality would be abnormal without experiencing birth pains and critiques. Law and Order Information System Guidelines 04 September 2006 TO: See Distribution 1. Thus. References: Philippine Army DLO Clearance System Operational Guidance Delineation of Office Duties and Responsibilities. Background: The DLOIS became operational effective 01 May 2005 and it was observed that it really helps a lot and achieved its purpose particularly in personnel management. or their equivalent on matters concerning the DLOIS. it necessitates the formulation and implementation of enabling policies in order that observed shortcomings would be addressed and the system would be further strengthened. Office Relations and Responsibilities: 1) OG1. Operations and Administrations: A. OESPA and OAAG Office Memo. OAIG. OAJA. B). OAIG Observations (TAB A) and After Conference Report (Tab a.

reviews. and other related laws. Receives. 3) Office of the Army Provost Marshal (OAPM): Submits monthly status of cases to OG1. studies and recommends appropriate actions on all appealed cases. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. formulation and implementation of policies. PA for Heads or send representative/s in the conduct of a) Investigates and recommends appropriate disposition on all cases that falls under its functional jurisdiction. and determination of mode of discharged (MOD). morale and welfare of personnel. PA. 205 RESTRICTED . study. b) Responsible for the general monitoring in the disposition of all referred and cases under investigation as encoded in the DLOIS database. operational readiness. utilization of resources. d) Responsible for the general operations of the DLOIS and programming of maintenance funds. directives and SOPs. c) board/committee inquiries. f) Responsible on the update of cases referred to and deliberated by the Efficiency and Separation Board (ESB). discipline. e) Receives monthly status of cases submitted by PA Major Subordinate units and upload same report to the system. c).RESTRICTED a) Responsible for the review. e) reference and update. g) Furnishes the investigating Subordinate Units of Command approved DF (resolutions). 2) office/PA Major Office of the Army Inspector General (OAIG): a) Investigates and recommends appropriate disposition on all cases that falls under its function such as cases affecting performance of mission. regulations orders and SOPs relative to military justice and discipline. such as cases involving the violations of the-Articles of War. b) Conducts special investigations on cases/incidents as expressly desired by CG. cases forwarded for confirmation (demotion or discharged). Command policies.

PA and submit recommendation to the latter. e) reference and update. study and recommend appropriate legal advice/remedies/actions on all cases referred to it by OG1. 4) Office of the Army Ethical Standard and Public Accountability (OAESPA): a) Investigates and recommends appropriate disposition on all cases that falls under its function that is case involving graft and corrupt practices and related cases/incidents. escape military personnel and personnel declared AWOL. Conducts special investigations on cases/incidents c) Heads or send representative/s in the conduct of board/committee inquiries. insular prisoners. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. b) Render legal advice and assist other investigating offices/units in just and speedy resolution of cases.RESTRICTED b) as directed by the Command. as appropriate/necessary. b) as directed by the Command. PA for c) Heads or send representative/s in the conduct of board/committee inquiries. f) Review reports on investigations conducted by PA subordinate units for final action of CG. deserters. e) reference and update. Conducts special investigations on cases/incidents Submits monthly status of cases to OG1. PA for a) Review. 206 RESTRICTED . 5) Office of the Army Judge Advocate General (OAJAG): Submits monthly status of cases to OG1. g) Issue general alarm for apprehension of stragglers. d) Encodes/updates into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. PA and other offices/units. as appropriate/necessary.

Pa on the names.RESTRICTED c) Review and study merits of appealed cases and recommend appropriate actions to OG1. Coordinate with offices/units concern re: d) Responsible for the issuance of appropriate order/letter regaring resolved cases. Conducts special investigations on cases/incidents e) Heads or send representative/s in the conduct of board/committee inquiries. PA. b) 8) Ascertain the security of the system. PA. to the exclusion of the other investigating body/offices involved in the DLOIS. equipment. and peripherals. e) Submits weekly report to OG1. as appropriate/necessary. Law and Order (DLO) clearances. i) Responsible on the DLOIS updates of cases referred to and under General Court Martial (GCM) litigation. h) reference and update. 7) Center (AMIC): a) Responsible in the maintenance of the DLOIS database software. PA for a) The office primarily responsible in issuing the DLOIS Clearance. d) as directed by the Command. 6) Office of the Army Adjutant General (OAAG): Submits monthly status of cases to OG1. f) Monitors DLOIS operations. nature of case and number of issued clearances. c) clarifications on DLOIS entries. b) Responsible in the administration and operations of system equipment in the issuance of Discipline. g) Encodes into DLOIS cases investigated and cases recommended for investigation by other investigating office/units. Office of the Army Management and Information Respective Ones of the PA Major Subordinate Units: status/disposition a) Submits monthly (referred/received and resolved) of cases to OG1. 207 RESTRICTED .

RESTRICTED b) Command. The case is considered recognized upon issuance of an order/directive for investigation and/or start of investigation. Cases referred by subordinate units for confirmation shall be encoded by OG1. shall be responsible in determining the nature of the case. Accessories. c) All cases filed by the unit/command against specific respondent shall automatically be encoded. PA and or receiving counterpart office/unit. unless investigating office/unit established compelling reason to believe on the truthfulness of the complaint after gathering and confirming the facts presented through initial investigation/inquiry and/or study of supporting documents. c. 208 RESTRICTED . B. “Encoding upon acquiring jurisdiction/recognition of the a) In administrative cases. its encoding and dropping in the system. 2) case”. accomplices and/or other participants/respondents should only be encoded after the conduct of formal investigation. Inclusion of other names mentioned in the narration of the incident/case can only be made upon recommendation of the investigating office/unit and approval of appropriate authority after the conduct of formal investigation. only named/identified respondents in the complaints should be encoded in the system database to the exclusion of other. unless same was already encoded by subordinate unit/office and correspondingly captured by the system. but cases referred to subordinate counterpart office/unit should be. b) Cases referred to counterpart/co-equal appropriate investigating office/unit should not be encoded. b) Anonymous complaints shall not be encoded. unless the complaint is addressed as et al. based on the delineation of functions. a) Encoding and giving of the appropriate title of the case and its specific nature shall be the direct concern and responsibility of the chief of office/unit. it evidence so warrants. 3) “Concept of direct addressee and respondent”. Responsible on the updates of cases under their Guiding Concepts and Policies: investigates has the sole 1) “The Office/unit that responsibility in encoding the case in the DLOIS” a) The unit that investigates the case.

DLOIS encoder shall file this written directive/order as his/her reference. Example: the complaint is addressed to a commander. in written form. suspected principals. d) After determining the nature of the case. Branch Chief concerned in the DLOIS operations shall direct. C.RESTRICTED b) In criminal cases. 4) “Observe inter-office mutual respect and utmost courtesy on cases filed through forum shopping”. In no instance. Encoding. D. the first office/unit who resolved and whose recommendation was approved by the Command should be respected. Same nature of case and respondent referred to different investigating offices/units. hence there name should not be encoded by the of the specific respondent only. Finality and Clearing of the Case: 1) Steps to be observed/followed in encoding: a) Complaint/allegation is received. officer and/or NCO of the person being complaint. c) through his staff. (Tab C) 209 RESTRICTED Chief of Office determines the nature of the case . the assigned DLOIS encoder to encode the case. recorded (as reference file) and evaluated by the office. separation/nor re-contract for civilian employee. Administrative Sanctions: Personnel found tampering DLOIS data shall be charged appropriately by their immediate commander with the maximum punishment of trail before the ESB for officers and discharged from the service for EP. c) Both in criminal and administrative cases. accessories. b) It shall not be encoded if it needs to be referred to other office based on the delineation of functions. he/she must be advised to file appeal on office previously investigated the case. direct addressee is considered not the direct respondent if after studying the complaint ir was evident that the person being complaint was the one mentioned in the narration of the case/incident and not the one whom the complaint is addressed. If new evidences were presented by the complainant/s. accomplices and/or other mentioned participants should all be encoded as deem necessary by the investigating office/unit. the encoder shall encode or delete entries without this written authority/reference.

5. all recommendations approved by CG. PA approved DF. d. Cases referred to. PA shall be entered into the DLOIS. PA approved DF. and/or under litigation of ESB and GCM shall be updated by OG1. deliberated. If resolved. c. PA and OAJAG respectively. HPA investigating offices (OAIG. Rescission: Previous policies. whichever is appropriate. guidance and orders in conflict with this policy is hereby rescinded. All approved recommendations shall be entered in the DLOIS as remark/s corresponding to the investigated nature of case. b) c) d) Duly authenticated resolution of the case: Unit recommendation and/or Formal request of the respondent. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 210 RESTRICTED .RESTRICTED e) authority/reference. OAESPA and OAJAG) shall update DLOIS data upon received of CG. 2) Updates of records shall have same Finality of the Case: a. recommended for. Effectivity: This SOP shall take effect upon publication. Cases referred by PA Major subordinate units for confirmation(demotion and discharged) and determination of MOD (cases of AWOL) shall be updated by the concerned PA Major subordinate unit upon receipt of order from OAAG and copy of CG. 6. b. 3) Clearing requirements: a) Recommendation of the investigating office/unit Investigating unit/office which investigated the case has the authority to dropped/delete records in the DLOIS on cases which gain favorable resolutions and Command approved recommendations. All cases which were favorably resolved for the respondent/s shall not appear in the issued DLO clearance.

RESTRICTED Chapter 5 Morale & Welfare 211 RESTRICTED .

PURPOSE: This SOP prescribes the policies in the conduct of Combat Life Saver (CLS) Training. Training 1. and issuance and utilization of the Combat Life Saver (CLS) Kit in the Philippine Army. procedures and guidelines in the issuance. OBJECTIVE: This SOP aims to ensure the implementation of rules. Metro Manila 1/AGPD STANDING OPERATING PROCEDURE NUMBER 23 POLICY GUIDELINES ON THE ISSUANCE AND UTILIZATION OF COMBAT LIFE SAVER (CLS) KIT 26 Octobrer 2006 I. The PA CLS Training Team organized by the Office of the Army Chief Surgeon (OACS) shall first conduct a CLS Trainors Training to the medical personnel assigned in the Division station hospitals. 2. Combat Life Saver (CLS) – a non-medical service personnel who has undergone training on Combat Life Saver and is equipped with a CLS Kit. medical companies and dispensaries including selected representatives from the infantry brigades and 212 RESTRICTED . IV. Combat Life Saver (CLS) Kit – composed of medical supplies and equipment intended for the immediate treatment of combat casualties. DEFINITION OF TERMS: 1. POLICIES: A. II. He provides emergency care to wounded personnel in the battlefield as a secondary function.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. 3. III. proper utilization and replenishment of CLS kit contents including the conduct of training. Combat Life Saver (CLS) Training – an instruction in Combat Life Saving involving the proper use and administration of CLS Kit contents.

Division G1s a. b. PA a consolidated Monthly a. Consolidate and submit ASAP requests from subordinate units for the replenishment of CLS Kit contents to G1.e. Division G3s G1. Thereafter. its proper control and utilization shall be strictly observed. G1. Coordinates with G4. PA on the issuance and replenishment of CLS Kit contents. 213 RESTRICTED . PA. 3. CLS Kits shall only be used for its intended purpose. i. Hence. b.e. Responsibilities 1. In the conduct of military operations. 3. 2. 2. unit commanders shall ensure that the CLS Kits are brought by the designated Combat Life Savers. PA a. Plan for the conduct of CLS Training to line units based on existing requirements. COs of station hospitals/medical companies/dispensaries who were tasked to conduct CLS Training are required to submit After Training Report to the OACS. Submit to Consumption Report of CLS Kit contents. those who have successfully completed the CLS training. i. CLS Kits shall only be issued to the Combat Life Savers of the squad. the training shall be replicated by the trainors to the CLS end-users in the rifle squads. Keeps a record of request for issuance and replenishment of CLS contents and consumption reports of subordinate units. B.RESTRICTED battalions. Include in the After Battle/Encounter Report the utilization of CLS Kit contents indicating therein information and facts which may be helpful for research and study purposes. b. All personnel designated as Combat Life Saver of the Squad shall undergo the Combat Life Saver Training. for treating the injured and wounded soldiers. 2. C. 3. Issuance and Utilization 1.

The Report should include the specific consumed items and names of casualties or end-users. Offenses and Liabilities 1. Ensure the proper utilization. b. VI. maintenance and readiness of CLS Kits for their efficient use during military operations. Strictly implement unit supply SOP on safekeeping and maintenance of CLS Kits especially during lull periods or when CLS Kits are not in use. Company Commanders a. request for replenishment of consumed items to Division G1 and G4. Division G4s: Receive from SAO the CLS Kits and subsequently distribute/issue to recipient units. 6.RESTRICTED 4. Unit commanders are required to submit to OG1. c. Division SAOs: Receive and check the completeness of the CLS Kits’ contents prior turn-over to the Division G4s. 2. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General DISTRIBUTION: “E”: 214 RESTRICTED . Submit utilization report of CLS Kits. Brigade/Battalion Commanders a. EFFECTIVITY: This SOP shall take effect upon publication. b. Ensure that Combat Life Savers are always equipped with the CLS Kit during military operations. PA (Attn: DLO) Investigation Report on any violation or negligence in the utilization of CLS Kit for proper disposition. Unit commanders shall determine the liability of concerned personnel and in imposing penalties for acts of negligence or actions contrary to the proper utilization of CLS Kits. 7. D. Submit utilization report to the Battalion Hqs indicating the CLS items used and the name(s) of the wounded soldier(s) and other facts. 5.

2. The daily mess of the military patients confined in any of the Army hospitals will be increased from P 30.00 which shall be deducted to their pay and allowances. 3.00 per day. e. c. Metro manila 1/AAG SUBJECT: Patient Mess 31 July 2006 TO: All Concerned 1. ITR. Personnel with confined dependents shall also pay the additional amount of P 60. 1) PA hospitals shall submit billing schedule indicating the names of patients and the corresponding amount equivalent to the number of days of confinement to their respective FSUs which shall subsequently be forwarded to FCPA for direct payroll deduction. with the high cost of prime commodities now prevailing in the market.00/day for one month to the FSUs to initially cover the daily mess of patients.00 meal per day. COs of hospitals. those military personnel and CAA patients whose confinements are due to legitimate combat incidents/operations shall be fully subsidized by the Command. At present. military personnel confined in the PA hospitals are being provided by the Command with P 30.00 per day. 215 RESTRICTED . Disbursing Officers of hospitals are allowed to cash advance the amount equivalent to the bed capacity of hospitals at P 90. The additional P 60. the Command prescribes the following measures: a. However. . the said amount is not enough to cover the food requirements of our sick and wounded personnel to enhance their recovery and eventual return to the field units. shall be shouldered by the patients themselves. which is equivalent to the daily SA of military personnel. However. d. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. FCPA and FSUs shall observe the following procedures in the collection of payments.00 per day meal to P 90. Reference: Command Guidance.

5. together with the monthly payrolls. FSUs shall issue checks on the total amount deducted and to remit the same to the Disbursing Officers of hospitals to replenish their cash advances. This procedure should also be applied to those military personnel who are considered out-patient and those who are only seeking consultation. 6. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 216 RESTRICTED . 3) Based from the schedule of deduction.RESTRICTED 2) FCPA shall likewise prepare a schedule of deduction to be submitted to FSUs. This directive shall take effect on 01 August 2006. but were advised to take medicines just the same. For strict compliance. 4.

3. Implementing of Career Management Program under Circular 13 GHQ 25 April 2006 To be strictly implemented to prevent staying of personnel in the same kind of job and the line of work. it refreshes our minds and lift up our spirit. 4. 217 RESTRICTED . Commanders shall at all times manifest the traits of a leader and translate his men and unit into an effective entity that is performing very well even beyond their capabilities and expectation of others. Metro Manila OADS POLICY AND GUIDANCE 1. Delivering the basic health services is one of the major thrust of our Commanding General. Dental services also contribute to the well-being. Maintenance of dental facilities. 5. pride and effectiveness of he unit. Keeping the high state of morale of our men. The welfare and morale of our men shall always be a matter of priority rewards system. survivability and morale of our troops. Best delivery of dental service. Leadership and Role Modeling by Commanders. A high state of morale of our personnel is the best antidote from external and internal temptation that is out to determine the unity. AFP. A clean and prim surroundings is a good sight hence it delivers the eyes. Enhancement of Rotation Policy. 2. State of the art dental equipment is not only a sign of physical development but also a sign of product efficient and a consequence of man’s desire to bring out the best for our selves and to others.RESTRICTED HEADQUARTERS PHILIPPINE ARMY OFFICE OF THE ARMY DENTAL SURGEON Fort Andres Bonifacio.

218 RESTRICTED . 7. Encourage our unit commanders in the field to employ the services of civilian dental practitioner as retainer. Skills development should look for and promote Commanders education and training of their men. 9. we must conduct a regular battalion survey down to the line coy. Regularly conduct battalion dental survey In order to address the shortage of our dental personnel.RESTRICTED Cleanliness and asepsis control help us to secure ourselves as well as our patients from any possible infection and its harmful effects out of our non-observance of correct sanitary protocol. An individual who has acquired knowledge and skill can make him/her property tooled to accomplish his/her assigned tasks and can deliver better and more results on any given time and situation. 8. To tie up with the services of dental professionalism in the reservist force who reside in the proximity to areas that lack dental officers. 6.

represented by the unit Commander. 2. Division G1 shall conduct a complete background investigation on the physician concerned. Subject: Medical Retainer/Consultants. These consultants should be ready and willing to perform humanitarian services when called for. Consultants hired under this directive shall not be considered regular employees and as such. 3. f. d. Once approved. The unit concerned shall be responsible in selecting their medical retainer. end the retainer. subject to renewal upon recommendation of the Commanding Officer of the Infantry Battalion and Brigade. shall not be entitled to leaves and other employee privileges under the Civil Service Law Rules. c. Metro Manila 1/AGPD SUBJECT: 16 February 2006 Appointment of Medical Consultants in Field Units TO: All Concerned 1. POLICIES: a. An appointment is valid for a period of one (1) year unless sooner terminated. REFERENCE: Approved HPA DF dated 02 September 2005. The bio-data/curriculum vitae of the applicant physician shall be forwarded to the Division Commander for approval and to the Division Chief Surgeon for notation. and approval of the Division Commander. 219 RESTRICTED .RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. b. a Contract of Services shall be executed by and between the unit. A reservist doctor may be preferred. e. Infantry Battalions and Brigades shall be authorized to recruit licensed physician retainers as medical consultants in their respective areas of operation. PURPOSE: This directive prescribes the policies and procedures governing the appointment of medical consultants in Infantry Battalions and Brigades.

k. The following are the duties and functions of the retainer: 1) To render part-time service/consultation of not more than three (3) visits a week to the unit. OPCON and attached units to the Infantry Brigade and Battalions can avail of the services of the unit’s medical retainer. 2) In extreme cases of emergency. Said orders shall be forwarded to this headquarters (Attn: G1) for monitoring and consolidation.RESTRICTED g. can be called anytime of the day or night to assist in the management/evaluation/treatment if clientele. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Army Adjutant General DISTRIBUTION: “A” 220 RESTRICTED . h. The physician shall receive a retainer’s fee of Seven Thousand Pesos (P7.000. The services of the physician as retainer to a particular unit should be covered with orders to be published by the Division Adjutant. j.00) per month. on his/her consent. 3) Conduct periodic lectures or TI & E to the troops on health and medical related topics. i. may join medical civic action activities of the unit. The Consultant.

To render part-time service/consultation of not more than three (3) visits a week to the unit. married of legal age. (Address of Physician) hereinafter to as the RETAINER: WITNESSETH 1. b. 4. 5. 2. and with postal address located at _________________________________.00) only and that the RETAINER accepts such appointment. 221 RESTRICTED . can be called on anytime of the day or night to assist n the management/evaluation/treatment of clientele. (Name of Physician) Filipino. Conduct periodic lectures or TI & E to the troops on health and medical related topics. with office at (Commander) (Name of Unit) __________________________________ hereinafter referred to as the EMPLOYER: (Address of Unit) and ___________________________________________________. In extreme cases of emergency.000. That the Consultant shall as much as possible perform at least three (3) hours per week service to the patient/clientele. c.RESTRICTED CONTRACT OF SERVICES KNOW ALL MEN BY THESE PRESENTS: This contract of Services entered into by and between ____________________ (Name of Unit _______________________ representing _______________________. That the Contract of Service shall be from ________________________ 200___ to ___________________________ 200 ____. That this contract shall cease to be of any force and effect in the event that the contractual person shows any unsatisfactory performance in his/her functions or when the EMPLOYER determines that there is no further need the services contracted for. designation and further agrees to perform the following duties and functions.: a. the EMPLOYER shall employ in the unit a licensed physician with a monthly Honorarium of SEVEN THOUSAND PESOS (P7. The Consultant on his/her consent may join medical civic action activities of the unit. That considering the need of the unit to hire part-time consultant in order to look into the medical and health needs of the unit’s personnel and participate in other unit’s activities. 3.

Municipality) ____________________________ EMPLOYER ___________________________ RETAINER SIGNED IN THE PRESENCE OF ____________________________ ___________________________ ACKNOWLEDGEMENT REPUBLIC OF THE PHILIPPINES) ___________________________ S. 200 ___. WITNESS MY HAND AND SEAL on the place and date first above written.S. (Name of Place) BEFORE this ______________ day of _______________ 200 ___ in the City of __________________. 222 RESTRICTED . in ______________________________ (Province/City/ ____________________. the parties hereto have hereunto signed this contract the day and year first above written. NAME RESIDENCE CERTIFICATE ____________________ ____________________ ISSUED IN/ON _________________________ _________________________ _____________ _____________ Known to me to be the same person who executed the foregoing instrument and they acknowledge to me that the same is their free and voluntary act. Philippines.RESTRICTED IN WITNESS WHEREOF. personally came and appeared. Philippines this ___________ day of __________.

4. It is therefore the concern of the Phil Army to protect its organization and environment from this threat and maintain to be healthy and physically ready troops at all times. Major Subordinate G-1s/Personnel Officers. Recruits while undergoing training shall be required to have immunization vaccine at their own expense. PURPOSE: This directive is issued to implement the rules. PA Command Guidance on Enhancement of Health Services. APPLICABILITY: This directive applies to all newly recruited PA personnel (Officers and EP) in the Regular Force. 2. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. TASKS: a. PA Policy on Hepatitis B and Drug Test Clearances. Metro Manila AAGPD SUBJECT: 08 February 2006 Hepatitis B Immunization to All Newly Recruited PA Personnel TO: All Concerned 1. AFP dated 10 June 2003. (0-1-6 Scheme) 5. SOP Nr 5 GHQ. after the first (1st) month and until the sixth (6th) month of said activity. 223 RESTRICTED . procedures and guidelines in the conduct of Hepatitis B Immunization to all newly recruited PA personnel both Officers and Enlisted Personnel. The vaccine will be done in three (3) doses starting from the time the training period begun. REFERENCES: a. GENERAL: Hepatitis B infection is a highly communicable viral disease and can be transmitted in various ways and means and had been contributory to occupational and workplace hazards. c. 3.

RECISSION: of training units for the Any provision or existing regulation inconsistent with the foregoing is hereby rescinded. c. Initiate and monitor the compliance of this directive. COORDINATING INSTRUCTIONS: Lateral coordination among involved units/offices to be maximized. 4) Coordinate with CO’s implementation of Hepa B immunization scheme. Div Surgeon/CO Stn Hospitals/CO Med Coy and Dispensaries. 6. 1) Discuss with the new recruits the essence and importance of having the Hepatitis B vaccine and its long term benefits to every individual soldier and the organization. 2) Ensure that within the first six (6) months or prior the graduation from the pre-entry training. 2) b. 1) Together with the CO/Medical Officer of Military Treatment Facility (MTF) within the AOR. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 224 RESTRICTED . Commanding Officers of Training Units concerned. schedule and facilitate the Hepa B vaccinations of the new recruits. 2) Direct all candidates/recruits to present their records of Hepa B screen test result and immunization report if subject immunization or completion of the training program. 7. new recruits should have undergone the three (3) Hepa B vaccinations. 3) Maintain immunization record of each individual and ensure the completeness of the immunization scheme prior to termination or completion of the training program.RESTRICTED 1) Inform new recruits regarding this directive prior the conduct of PA Pre-entry Training.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 3. REFERENCES: a. c. 2. Thus. 4. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on Hepatitis B Testing and immunization. Call to Active Duty. AFP dated 29 Oct 96. Metro Manila AAGPD SUBJECT: 20 October 2005 Physical and Medical Examination for New Entrants TO: All Concerned 1. as amended subject: Standards of Physical Examination. APPICABILITY: This directive applies to applicants/candidates particularly new entrants or pre-entry application (Commissionship. it is important that candidates undergo series of test before they qualify to enter the service. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy. Officer Candidate Course (OCC) and enlistment) to the Philippine Army. 225 RESTRICTED . GENERAL: It is the desire of the Command to ensure that all candidate officers and applicants for enlistment are physically and medically qualified and are not inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any drug-related addiction/dependency. b. PURPOSE: This directive prescribes the policies and guidelines for the Philippine Army to prevent entry of physically unfit and drug dependents into the Officer Corps and the men in ranks of the Philippine Army. AFPRG 165-362 GHQ.

Commissionship. Likewise.RESTRICTED 5. iv. X-Ray of the chest Serological test for syphilis Urine examination including microscopical examination. selected special enlistment etc). POLICIES: a. b. PROCEDURES: a. Electrocardiogram Complete Blood Count Stool Examination c. Hepa B immunization maybe required to other personnel already in the service when the program is expanded. vi. d. The board shall be composed of the following: 226 RESTRICTED . ii. After passing the Hepa B and Drug Test applicants/candidates will be subjected to the usual thorough Physical and Medical Examination (PME) that includes: i. AFPRG165-362. for those who will not undergo training (ie. The conduct of the PME for applicants/candidates will be in accordance with the provision of Section II. 6. Applicants/candidates who are cleared for Hepa B infection will undergo at least one (1) immunization of Hepa B at their own expense preferably after the final interview and prior selection/appointment. e. Positive results in Hepa B (HBsAg) and Drug Test shall be ground for disqualification. c. para 9b. HPA and major unit commanders shall create a board to select the centers/facilities in their respective AORs to determine the authorized testing centers. Another immunization will have to be given during training which will be shouldered by the Philippine Army. b. v. Hepa B (HBsAg) and Drug Test Clearance shall form part of the personal requirements of applicants prior the conduct of Physical and Medical Examination (PME) for pre-entry application (commission/enlistment) into the Philippine Army. immunization will have to be given before their deployment to line units. iii. Commanding Officers of the Fort Bonifacio General Hospital and all major subordinate station hospitals/facilities involved in the conduct of PME of PA applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board Accredited Drug Testing Centers in their AOR that will be recommended to their respective Commanders for authorization.

Medical Boards/COs. S Hosp - Chairman Vice-Chairman Member Member Member Member/Sec d. Commanding Officers of hospitals/facilities involved in the conduct of PME shall contact concerned testing centers in order to verify/confirm results submitted by applicants or instead direct said authorized centers to submit results of test for reference. c. Applicants/Candidates will be required to have Hepa B and Drug Tests only at authorized centers. e. ACS to furnish to all recruiting units of list of applicants/candidates found to be positive in Hepa B and Drug abuse for their reference. Station Hospitals involved in the conduct of screening and selection of candidate officers and soldiers shall only accept applicants whose test results are from duly authorized clinics/drugs test centers. Each defect noted must be properly established and recorded. RESPOINSIBILITY: Medical Officers engaged in making these examinations must fully and accurately record all medical findings in such a clear and complete manner that no question as to its character. g. Station Hospitals shall keep a record and submit names of disqualified applicants to the ACS for reference. PA shall program the fund requirement for PME and Hepa B Immunization of new entrants for the Personnel Services Budget. Major unit commanders thru their commanding officers of training units in coordination with the CO’s of hospitals shall see to it that immunization of Hepa B which will be administered by Philippine Army will have to be given to candidates before the closing of said trainings. 227 RESTRICTED . degree and significance can rise when the report of the board is reviewed. 7. FUND SUPPORT: G1. a.RESTRICTED Chief of Staff G1 G2 G3 G4 CO. f. 8. The list of identified testing centers shall be submitted to the Army Chief Surgeon (ACS) for notation and recording. b.

EFFECTIVITY: This directives shall take effect upon publication.RESTRICTED 9. directives and orders inconsistent with this circular are hereby rescinded. RECISSION: Other policies. 10. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 228 RESTRICTED .

you are also directed to allocate unit resources for the conduct of said examination. Many of our Officers fail to undergo the Annual Physical Examination (APE) despite the directive regarding this activity. In addition to this. 3 and 4. The Command reiterates the implementation of HPA Letter Directive dated 23 July 2002 regarding the conduct of Medical/Physical Examination of military personnel. “(3) In this regard. In addition. quoted as follows: *(2) It has been observed by no less than the CG. For widest dissemination and strict compliance: BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 229 RESTRICTED . “(4) Furthermore. 2. Reference: HPA Letter Dir dated 23 July 2002. Makati City 1/ SUBJECT: 12 September 2004 Reiteration on the Implementation of HPA Letter Directive dated 23 July 2002 Re Conduct of Limited Medical/Physical Examination TO: All Unit Commanders 1. Subject: Conduct of Limited Medical/Physical Examination. PA that the conduct of Medical/Physical Examination among our personnel has not been seriously implemented. our Enlisted Personnel undergo regular medical/physical examination only during the processing of their reenlistment. specifically on para 2. you are hereby directed to remind all officers in your unit to take their APE religiously and that all personnel should undergo limited Medical/Physical Examination at least once a year in order to ensure fitness/readiness among our men in uniform at all times. you are required to submit annual report to this Hqs (Attn: G1) together with the name of Officers who have complied/not complied with this directive. 4. 3.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. This should be a paramount concern of our soldiers not only in the field but also in the garrison.

6. military ID and other records on the said data. 5.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. all unit commanders/chiefs of office shall require their personnel to indicate in their summary of information (SOI). Reference: Command Guidance. 2. Makati City 1/AGP D SUBJECT: Blood Type of Individual Soldiers 01 May 2003 TO: All Field Unit Commanders/Post Unit Commanders/ Chiefs of Offices 1. Relative to this. 3. It has been observed thru available records and other pertinent documents especially the Military ID that most PA Military personnel do not indicate important data such as identifying marks on their body and their blood type. 4. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 230 RESTRICTED . all commanders of station hospitals shall facilitate request for blood typing of military personnel and keep said record for future reference. In this connection. Likewise advice those that do not know their blood type to visit their respective station hospital for blood typing. For strict compliance. This slight negligence being committed by our personnel sometimes become a problem when the needs for such data series.

b. however. For information and strict compliance. Metro Manila 1/AAGP SUBJECT: Duration of Leave for Unit Commanders 24 April 2006 TO: All Concerned 1. Division Commanders shall ensure that these guidelines are properly implemented and disseminated to their respective subordinate unit Commanders. the following guidelines shall be observed: a. 3. Battalion and Company Commanders). Request for extension may be granted. Sundays and Holidays) provided any leave of absence beyond ten (10) days shall be justified in writing when this is applied for. they shall be automatically relieved from post and placed a/u to their respective HHSG or HHSBN and for immediate replacement with the most qualified officer in order to maintain smooth turn over of command responsibility. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 231 RESTRICTED . 2.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Chief of Offices and Post Unit Commanders within HPA shall be granted leave of absence from his/her post (local and abroad) for a maximum of thirty (30) days only (inclusive of Saturdays. In this connection. All Unit Commanders (Brigade. It has been observed that Officers holding the Position of Major Responsibility/ Key Positions go on leave (local and abroad) without limitation to the number of days and subsequently requesting for extension thus leaving his post for a long time that affects the unit/office operational functions. c.

Makati City CPO SUBJECT: Leave To Be Spent Abroad 21 September 2005 TO: See Distribution 3. Subject: Leave of Absence.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. 4. APMC) at least forty five (45) working days prior to the date of departure for submission to higher headquarters. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” 232 RESTRICTED . Rule XVI. Be reminded that submission of request for travel/leave to be spent abroad of civilian employees should reach this Headquarters (Attn: CPO. For strict compliance. 2. Requests submitted less than the forty five (45) days time frame will be returned without action. 3. Reference: Omnibus Rules Implementing Book V. Executive Order 292.

sick leave. Executive Order Nr 292. 2. unwind and reinvigorate themselves from the tedious combat/office duties. HPA Ltr Dir dated 4 Sep 1987. convalescent leave. paternity leave. a. Rules. academic leave. Makati City 1/AGPD PERSONNEL DIRECTIVE NUMBER 01 20 January 2004 FORCE/MANDATORY LEAVE 1. 233 RESTRICTED . Military personnel are directed to strictly follow to the letter the allowable leaves mandated by the regulations (ordinary leave. AFPRG 131-271 dated 25 September 1987. POLICIES/PROCEDURE: Following are the mechanics adopted by this command relative to the implementation of a sound and acceptable program of forced/mandatory leave. maternity leave. d. GENERAL: This Directive prescribes the policies governing the enforcement of forced mandatory leave for all military personnel of the Philippine Army. otherwise known as Revising the Computation of Creditable Vacation and Sick Leaves of Government Officers and Employees. graduation leave. PURPOSE: To provide opportunity for all military personnel to allocate quality time for their family. 3. re Leave. c. REFERENCES: a. informal leave. 5.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Executive Order Nr 1077. re R & R Program. Book 5 of the Amended Omnibus 4. to take rest. compassionate leave. b. R & R and passes). OBJECTIVE: To establish a uniform and equitable system of implementing the mandatory leave of military personnel of the Philippine Army in order to enhance their morale and performance of military duty.

The number of military personnel on leave (force or otherwise) shall not exceed ten percent (10%) of the actual strength of the unit/office. EFFECTIVITY: This directive takes effect upon approval. The AAG shall maintain records of each personnel who availed and who did not avail of the privilege. e. In addition to this and pursuant to ref 3a. c. g.RESTRICTED b. The same number of five (5) days will be charged against the individual’s leave credit even if the availment is less than five (5) days of vacation/ordinance leave. Monthly and quarterly reports indicating the number of personnel who went on leave including the number of days shall be submitted to AAG together with the hard copy of the order to this effect. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “A” 234 RESTRICTED . as the exigency of the service requires. all officers and enlisted personnel of the Philippine Army shall be required to avail five (5) days vacation/ordinary leave annually. 6. that he may. d. The Unit Commander/Chief of offices shall adopt a staggered scheduling of forced leaves in his Unit/office. h. chargeable against their leave credits. cancel any previously scheduled leave. f. The unused five (5) days vacation/ordinary leave will be automatically forfeited or will not be credited and accumulate into creditable vacation leave. provided. Military personnel availing of the aforementioned leaves who incurred delay in reporting back to his unit shall be deducted of his allowable leave credits earned corresponding to the number of days of his delay.

Category 2 – (with 2 Bronze Stars) – individuals who obtain an average Physical Fitness Test rating from 85% to 94. classified as P1 in the 235 RESTRICTED . To enhance competency and military professionalism in every To enhance the readiness and capability of PA personnel and TO WHOM AWARDED: The badge shall be awarded to all Officers and enlisted personnel of the Philippine Army who have earned a passing rating in all the following tests and events with the following categories: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. c. To provide visual recognition of the achievement of Army personnel in passing and earning passing ratings in physical fitness test (PFT). Category 1 – (with 1 Bronze Star) – Individuals who obtain an average Physical Fitness Test rating form 70% to 84. 2. Individual soldier.45 for Officers.45 for Officers. Category 3 – (with 3 Bronze Stars) – Individuals who obtain an average Physical Fitness Test rating from 95% to 100%. regulations and procedures governing the awarding of the Philippine Army Individual Readiness Badge. annual physical examination and marksmanship qualification. c. b.99%. classified as P1 or P2 in the Physical Examination and at least qualified as marksman in the proficiency firing of the M16 rifle for EP and M16 rifle or cal. b. units. 3. Metro Manila 02 August 2005 1/AAGPD SUBJECT: The Philippine Army Individual Readiness Badge TO: All Concerned 1. PURPOSE: This directive prescribes the policies. classified as P1 or P2 in the Physical Examination and at least qualified as marksman in the proficiency firing of the M16 rifle for EP and M16 rifle or cal. OBJECTIVES: a.99%.

IMPLEMENTING PROCEDURES: a. b. current results of the Physical Fitness Test. However. the tab shall be sewn on the center of the flap of the left breast pocket. The first semester of each year is considered as the re-currency period. BY WHOM AWARDED: The Commanding General.45 for Officers. e. The unit commanders of subordinate units submit to the G1’s of the Divisions and other equivalent major units with a TO of O-8 the list of qualifiers in their respective units on the basis of the most recent qualifying tests. The wearing of the badge is covered by appropriate orders for a period of three years. the issuance of order may be delegated to the major subordinate unit commanders with a TO rank of Major General. For BDA. The badge shall be placed on the inner portion of the flap of the left breast pocket of the uniform in accordance with the existing policies and regulations on the proper wearing of awards and decorations. All unit Commanders and Chiefs of offices will be held responsible for the strict implementation and proper observance of the wearing of the badge of their respective personnel. 4. However. Philippine Army is the sole authority to give this award. Physical Examination and Marksmanship Qualification will be posted in the Summary of Information of every individual PA personnel at the Philippine Army Website. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 236 RESTRICTED . 5.RESTRICTED Physical Examination and qualified as expert in the proficiency firing of the M16 rifle for EP and M16 or cal. 6. For purposes of monitoring and proper observance of the wearing of the badge. This directive will take effect upon approval. c. The list will be forwarded to their respective Awards and Decorations Board for evaluation prior to issuance of orders for a period of three years effective every 01 July of the year d. the authority to wear is automatically rescinded if the person fails any of the qualifying tests regularly prescribed by the Army. all units are required to maintain a list of personnel qualified to wear the badge in their respective unit bulletin boards. Likewise.

the AFP including the Philippine Army has no clear cut policy wit regard to giving awards to personnel with pending case. the following shall be observe: a) The giving awards of personnel with pending case be held in abeyance until such time the case had been dropped and closed. In order to avoid ambiguity and create situation where personnel with pending case are given awards and subsequently receiving such award in formal ceremonies and thereby raising question on the eligibility of the recipient. Reference: Command Guidance. 2. For widest dissemination. b) Personnel who have been conferred previously with an award prior the existence of a pending case shall not be given such award in a formal ceremony until such time that the case had been dropped and closed. guidance and strict compliance. 3. Presently. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “A” 237 RESTRICTED . 4. Makati City 1/AGPD SUBJECT: 30 December 2003 Giving of Awards to Personnel with Pending Case TO: All Concerned 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio.

3. policies. the Command prescribes the following policies in the utilization of the PAWC: a. Henceforth. The Philippine Army Wellness Center (PAWC) is purposely for the recreation of PA personnel. Reference: Command Guidance. is also being offered to retired military personnel and civilians. Metro Manila 1/AGPD SUBJECT: Use of PA Wellness Center by Retired Military Personnel and Civilians 15 August 2006 TO: All Concerned I. SSU is held responsible for the implementation of the above-cited For guidance and strict compliance. Retired military personnel and civilians shall only be allowed to use the PA sports facilities every morning of Monday. Command activities should always be a priority. as an income generating facility.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. While the Center. Wednesday and Friday. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 238 RESTRICTED . Reservations should always give priority on Commandsponsored sports activities. 2. The PAWC is for the exclusive use of PA personnel during athletic days (Tuesday and Thursday) from 1300H to 1900H. No reservation shall be accepted during the said schedules: b. 4. CO. and c. 5.

all unit Commanders and Chiefs of Offices are hereby directed to include the Annual Physical Examination and Physical Fitness Test results as strict pre-requisite in granting R & R. 4. Subject: limited medical/Physical examination. b. It has been observed that the conduct of Annual Physical Examination APE) and Physical Fitness Test (PFT) especially the Officers are not being seriously implemented despite existing directives regarding these activities. Subject: Army 2. 3. In this regard. schooling local and abroad. For guidance and strict compliance. References: Conduct of a. HPA Letter Directive dated 23 July 2002. designation to key positions. promotion to the next higher rank and the use of PA facilities and services among the officers and enlisted personnel in respective unit/office. Physical Fitness Test.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. Makati City 1/AAGPD SUBJECT: 04 April 2005 Annual Physical Examination and Physical Fitness Test TO: All Unit Commanders/Chief of Offices 1. HPA Letter Directive dated 01 June 2004. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 239 RESTRICTED . Failure to comply and pass these examinations will be ground for the curtailment of the aforementioned privileges. leaves and furloughs. 5.

01 July to 30 September 240 RESTRICTED . SCOPE: commands/units. Quarterly Test Period 1st Quarterly Test . Such test is designed to evaluate the fitness of every personnel. PURPOSE: This policy provides the guidelines and procedures with reference to the conduct of the Army Physical Fitness Test (APFT) to all personnel of the Command. SUMMARY: All officers and men shall undergo the Army Physical Fitness Test periodically. 2. to maintain the state of preparedness and readiness of each soldier. The Army Physical Fitness test shall be conducted on a regular basis anytime within the test period by age category: 1) Forty (40) years old and above shall undergo PFT Semi-annually. REFERENCE: HPA Letter Directive dated 26 March 2004. POLICIES: This policy applies to HPA and all subordinate a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 3. Subject: Army Physical Fitness Test.01 January to 31 March 2nd Quarterly Test . Moreover. 5. 4. Makati City CORRECTED COPY DESTROY ALL OTHERS 1/AAGP SUBJECT: Army Physical Fitness Test 01 June 2004 TO: All PA Units 1. Semi-Annual Test Period 1ST Semi-annual Test – 01 January to 30 June 2nd Semi-annual Test – 01 July to 31 December 2) Thirty Nine (39) years old and below shall undergo PFT quarterly.01 April to 30 June 3rd Quarterly Test .

An After PFT Report shall be submitted to the Commanding Officer. Special Services Unit (SSU). f. APMC) not later than seven (7) days after the test period. SSU. LABde. PA (Info: CO.Division Headquarters and all Post units within the Division headquarters. unit commander concerned duly certifies it. e. Makati City.01 October to 31 December b. Personnel in all Infantry/Engineer Brigades and Battalions directly involved in combat operations shall be excused from taking the test provided. Personnel with profile or medical certificate duly certified and signed by a medical officer stating therein that he/she is exempted of taking the test shall be excused however. i.RESTRICTED 4th Quarterly Test . h. The APFT will consist of the following events: 1) 2) 3) Push-Ups Sit-Ups 2 Mile Run g. Appropriate orders shall be issued for personnel who excelled and are qualified for APFT awards. Those who did not undergo the APFT within the scheduled testing period not covered by para 4g and 4h shall be deemed FAILED in the particular test j. All units and offices responsible in administering the APFT test shall maintain a copy of the test results and the physical fitness record of all personnel to be used as basis in evaluating the effectiveness of the program. c. The Army Physical Test Scoring Table of the PAPFT Manual (interim) shall be used as scoring standard. shall take the test one (1) month after the profile is lifted and or the illness is cured.Infantry and Brigade headquarters Battalion S1 . APFT: 1) Fort Bonifacio.All PA Battalions d.HPA and all Post units inside The following units and offices shall be responsible in administering the 2) Division Special Services Office (DSSO) . APFT Standards: The test encourages excellence in performance however. 241 RESTRICTED . Division and Engineer Brigade level headquarters shall conduct the APFT to all their respective personnel semi-annually while Infantry Brigade headquarters and Infantry Battalions shall conduct the activity as practicable as determined by the Division Commander. 3) 4) Brigade S1 . SOCOM. minimum passing scores are required in order to pass the test. HPA and all Post units. PA .

Attrition Con-consideration for promotion to the next For Officers 1.1 Non-consideration for promotion to the next higher Award of the Physical Fitness Badge 1) Personnel who obtained a maximum score of 100 points in every event for a total of 300 points in the particular test for thee (3) consecutive test period shall be awarded the Gold Physical Fitness Badge. Again. 1. 1. 1. 2) The badge shall be placed on the right portion of the flap of the left pocket of the uniform in accordance with the existing policies and regulations on the proper wearing of awards and decorations.3 1. While personnel who obtained a maximum score of 90 points and above in every event for a total of 270 points and above for three (3) consecutive test periods shall be awarded the Silver Physical Fitness Badge. a final test shall be conducted three (3) months after the last retake just in time for the next scheduled regular test. Failure in one (1) of the events is considered failure of the 2) Personnel who failed in the test shall be given ample time to prepare for his/her retake that is. three (3) months after the regular scheduled test. Attrition . 242 RESTRICTED .3 Non-consideration for schooling (military career or specialization courses) locally and abroad.2 higher rank.1 Non-consideration for assignment to For Enlisted Personnel 1. Non-reenlistment.RESTRICTED 1) particular test. the following sanctions shall be administered: a) command position.4 b) rank. If he/she still fails the retake. 1.4 k. if the concerned personnel failed the test.2 Non-consideration for schooling (military career or specialization courses) locally and abroad. 1.

RESTRICTED 6. BY COMMAND OF LIEUTENANT GENERAL ABU: . (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” 243 RESTRICTED . This policy takes effect upon publication.

The Commanding Officer 6th FSSU. procedures and regulations on the management. PURPOSE: 07 April 2006 This SOP prescribes the guidelines. First Served” basis. RESERVATION: All reservations must be arranged on a specified time and date. operation. and their dependents. rest and recreation and transacting official business on a “First Come. unless the said guest confirms through any means on the said date. operation and maintenance of AFP Transient Facility in Camp Delgado. II. ASCOM. The facility administrator shall: 244 RESTRICTED . PA is duly designated as facility administrator who will be responsible for the management. OPERATIONAL RESPONSIBILITY: 1) The PA Housing Office shall be responsible in monitoring the efficient operation of the AFP transient facility. OBJECTIVE: To provide decent. III. He shall be directly accountable to the PA Housing Office. convenient and affordable transient accommodations for Officers and Enlisted Personnel. C. Metro Manila 1/AGPD STANDING OPERATING PROCEDURE NUMBER 07 MANAGEMENT.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. The Management Staff reserves the right to admit those who are on the waiting list. and maintenance of the facility. Iloilo City. OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN CAMP DELGADO. This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit. B. ILOILO CITY I.

Receives and acts on requests for . MANAGER. PAHO) 2) The Administrator shall manage. PAHO. 245 RESTRICTED Ensures that only qualified occupants are PERSONNEL: The Admission Perform other tasks as directed by C. Ensure that the policies and procedures in the management and maintenance shall be strictly observed. c. Report to CG. b. Reserve the right to eject or terminate anytime the accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP.RESTRICTED a. operate and maintain the transient facility through the following: a. PA (Attn: measures to further improve services of the facility. 3) Reports any losses. PA (Attn: C. ADMISSION Personnel performs the following functions: 1) accommodation. C. Recommend to CG. 5) Requires concerned guests to pay for the maintenance fee. d. b. damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies. 6) PAHO. 2) Maintains a cashbook and renders monthly report of income to CG. damages and losses (if any) as a consequence of improper use of the facility. and efficient 1) Ensures the smooth management operation and maintenance of AFP Transient facility. 4) Maintains transient facility property book and renders monthly status of equipment to the C. PA (Attn: Chief PAHO) at the end of the month and monthly thereafter. PAHO) all unusual or untoward incident that happen in the facility’s premises. 2) allowed to avail the privilege.

4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 246 RESTRICTED The Strictly implement energy conservation Take charge of the general cleanliness of . d.RESTRICTED 3) and regulations. 5) Welcomes guests. 6) ID and their authorized dependents. 8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. 5) (ENERCON) measures. 2) Ensures the physical security of the whole facility to include the guest and their belongings. payment and issuance of corresponding receipts. SECURITY PERSONNEL: security personnel perform the following functions: The designated 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 3) Immediately act on violations of rules and regulations and security related complaints. and ensures that reservations are strictly followed as per house policies. UTILITY & MAINTENANCE PERSONNEL: Utility and Maintenance Personnel perform the following functions: 1) the facility. Briefs the incoming guest on house rules 4) Receives and acts on requests for reservation. Determines the authenticity of individual’s 7) Takes charge of collection of bills. c. requires them to sign in the Guest book for proper identification.

Check-out time shall be on/or before 1200H. Schedule of check-in is from 1200H onwards. Thus. mission. Present Valid AFP ID and that of his . Report and inform both the guest and admission personnel all damaged or missing items. 247 RESTRICTED Deposit FAS. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests: 1) CHECK . leave and rest and recreation. however their belongings may be brought out of the rooms by the guests themselves if necessary.IN: a. c. b. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day. 3) 4) and 5) valuables for safekeeping. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. 3) Periodically inspects all appliances. a. Present baggage/luggage for inspection. D. 2) accompanying dependents. c.RESTRICTED 2) Change the linen on the need basis. toilet and bath fixtures to insure that they are in working condition. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. explosive materials and Sign in the logbook. room. The Admission Personnel requires the guests to: 1) Present valid Mission Order. Leave Order or Special Order that would support travel. Admission Personnel will require the guest to pay cost of reported lost or damaged items. b.

to units of erring military personnel for 248 RESTRICTED . D. purchase of janitorial supplies and fund support to minor repairs. 1) 2) 3) P100. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. laundry . MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility: A. room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility. when necessary. their accommodation may be extended upon approval of the Manager. C.00/day - Dependents (12 yrs old & above) F. nor engage in any game of chance within the facilities. B. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items. MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged. NO DRINKING AND NO GAMBLING .Guests shall refrain from engaging in drinking sprees. Maintenance fee shall be utilized for the payment of electric and water bills. NO CARRYING OF WEAPONS . E. E.As a matter of courtesy to the other guests. IV.00/day EP . Appropriate Delinquency Reports shall be rendered. Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. blanket).00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge. Guests will pay all dues required and e. will return the room key.RESTRICTED d. pillow. shall be OFFICERS . during non-peak season. 5) Additional charge of P50.Guests shall not carry firearms or any weapon within the premises.P 150.00 collected for an extra set of amenities (mattress. If it cannot be avoided.P100. ATTIRE – Appropriate attire is encouraged to be worn by the guests while staying in the facility. same should be turned over for safekeeping at the admission desk upon checking-in. NO DISORDERLY BEHAVIOR . However.

V. F. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General. H. Washing of clothes inside the comfort rooms is strictly prohibited. A washing machine is provided for this purpose.RESTRICTED proper disciplinary action against them. Hanging of clothes should only be at the designated areas.Guests are held responsible for the general sanitation inside the rooms during their stay. Cleaning assistance will be provided by the staff upon request. AFP Chief of Staff (Sgd) SIFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 249 RESTRICTED . RESPONSIBILTY FOR GENERAL SANITATION . PAYMENT FOR LOST OR DAMAGED PROPERTIES – For guests who would not be able to pay lost or damaged properties due to unavailability of cash. I. appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action. For personnel who refuse to pay.Guests are allowed to cook at the kitchen and eat at the dining area. a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. The Management Staff reserve the right to “black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behaviour. EFFECTIVITY: This SOP shall take effect upon publication. NO COOKING & EATING INSIDE THE ROOM. WASHING AND HANGING OF CLOTHES–. G.

This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost. The Management Staff reserves the right to admit those who are on the waiting list. operation and maintenance of AFP Transient Facility Panacan. C. RESERVATION: All reservations must be arranged on a specified time and date. unless the said guest confirms through any means on the said date. rest and recreation and transacting official business on a “First Come. PURPOSE: This SOP prescribes the guidelines. convenient and affordable transient accommodations for Officers and Enlisted Personnel. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date. Davao City. II. First Served” basis. Metro Manila 1/AGPD STANDING OPERATING PROCEDURE NUMBER 06 21 March 2006 MANAGEMENT.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN PANACAN. DAVAO CITY I. PA is duly designated as facility administrator who will be 250 RESTRICTED . III. The Commanding Officer 11th FSSU. ASCOM. procedures and regulations on the management. OPERATIONAL RESPONSIBILITY: 1) The PA Housing Office shall be responsible in monitoring the efficient operation of the AFP transient facility. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. B. OBJECTIVE: To provide decent. and their dependents.

ADMISSION Personnel performs the following functions: 1) accommodation. PAHO. b. 5) Requires concerned guests to pay for the maintenance fee. Receives and acts on requests for . He shall be directly accountable to the PA Housing Office. and maintenance of the facility. Recommend to CG. and efficient 1) Ensures the smooth management operation and maintenance of AFP Transient facility. operate and maintain the transient facility through the following: a. a. d. operation. c. 3) Reports any losses. C. b. PA (Attn: C.RESTRICTED responsible for the management. The facility administrator shall. 2) Maintains a cashbook and renders monthly report of income to CG. Report to CG. damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies. PAHO) all unusual or untoward incident that happen in the facility’s premises. PA (Attn: measures to further improve services of the facility. Ensure that the policies and procedures in the management and maintenance shall be strictly observed. 6) PAHO. damages and losses (if any) as a consequence of improper use of the facility. 4) Maintains transient facility property book and renders monthly status of equipment to the C. Reserve the right to eject or terminate anytime the accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP. 251 RESTRICTED PERSONNEL: The Admission Perform other tasks as directed by C. PA (Attn: Chief PAHO) at the end of the month and monthly thereafter. MANAGER. PAHO) 2) The Administrator shall manage.

5) Welcomes guests. c. 2) Change the linen on the need basis. UTILITY & MAINTENANCE PERSONNEL: Utility and Maintenance Personnel perform the following functions: 1) the facility. payment and issuance of corresponding receipts. 3) Immediately act on violations of rules and regulations and security related complaints. d. 6) ID and their authorized dependents. SECURITY PERSONNEL: security personnel performs the following functions: The designated 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 2) Ensures the physical security of the whole facility to include the guest and their belongings.RESTRICTED 2) allowed to avail the privilege. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. and ensures that reservations are strictly followed as per house policies. 3) and regulations. Ensures that only qualified occupants are Briefs the incoming guest on house rules 4) Receives and acts on requests for reservation. 252 RESTRICTED The Strictly implement energy conservation Take charge of the general cleanliness of . requires them to sign in the Guest book for proper identification. Determines the authenticity of individual’s 7) Takes charge of collection of bills. 8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. 4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 5) (ENERCON) measures.

c. Deposit FAS. toilet and bath fixtures to insure that they are in working condition. room. 2) accompanying dependents. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests: 1) CHECK . explosive materials and Sign in the logbook. Present baggage/luggage for inspection. b. Leave Order or Special Order that would support travel.RESTRICTED 3) Periodically inspects all appliances. c. Schedule of check-in is from 1200H onwards.IN: a. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. Thus. Present Valid AFP ID and that of his 253 RESTRICTED . Admission Personnel will require the guest to pay cost of reported lost or damaged items. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day. 3) 4) and 5) valuables for safekeeping. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. leave and rest and recreation. however their belongings may be brought out of the rooms by the guests themselves if necessary. D. a. The Admission Personnel requires the guests to: 1) Present valid Mission Order. mission. Check-out time shall be on/or before 1200H. b. Report and inform both the guest and admission personnel all damaged or missing items.

ATTIRE – Appropriate attire is encouraged to be worn by the guests while staying in the facility B. NO CARRYING OF WEAPONS . to units of erring military personnel for proper disciplinary action against them. will return the room key. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. D. Maintenance fee shall be utilized for the payment of electric and water bills.Guests shall refrain from engaging in drinking sprees. their accommodation may be extended upon approval of the Manager. 1) 2) 3) OFFICERS . Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. IV. MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility: A. purchase of janitorial supplies and fund support to minor repairs. F. when necessary. NO DISORDERLY BEHAVIOR .P100.00/day Dependents (12 yrs old & above) . 5) Additional charge of P50.00/day EP .RESTRICTED d. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items.00 shall be collected for an extra set of amenities (mattress. room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility.P 150. C. nor engage in any game of chance within the facilities. blanket). E. If it cannot be avoided. same should be turned over for safekeeping at the admission desk upon checking-in. during non-peak season. pillow. MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged.00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge. Appropriate Delinquency Reports shall be rendered.Guests shall not carry firearms or any weapon within the premises. E. NO DRINKING AND NO GAMBLING . The Management Staff reserve the right to 254 RESTRICTED . However. Guests will pay all dues required and e.As a matter of courtesy to the other guests. laundry.P100.

WASHING AND HANGING OF CLOTHES -. EFFECTIVITY: This SOP shall take effect upon publication. F. NO COOKING & EATING INSIDE THE ROOM . AFP Chief of Staff (Sgd) SIFREDO G BATHAN Colonel INF (GSC) PA Adjutant General 255 RESTRICTED . BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General.RESTRICTED “black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behavior. Hanging of clothes should only be at the designated areas. PAYMENT FOR LOST OR DAMAGED PROPERTIES . A washing machine is provided for this purpose. a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. V. H. appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action.Guests are allowed to cook at the kitchen and eat at the dining area. For personnel who refuse to pay. G.For guests who would not be able to pay lost or damaged properties due to unavailability of cash. RESPONSIBILTY FOR GENERAL SANITATION . Cleaning assistance will be provided by the staff upon request.Guests are held responsible for the general sanitation inside the rooms during their stay. Washing of clothes inside the comfort rooms is strictly prohibited. I.

C.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. and their dependents. operation. convenient and affordable transient accommodations for Officers and Enlisted Personnel. OPERATIONAL RESPONSIBILITY: 1) The PA Housing Office shall be responsible in monitoring the efficient operation of the AFP transient facility. PURPOSE: 08 December 2005 This SOP prescribes the guidelines. PRIORITY OF AVAILMENT: The privilege to avail this AFP Transient Facility shall be extended to the military personnel and their authorized dependents while in transit. OPERATION AND MAINTENANCE OF AFP TRANSIENT FACILITY IN CEBU CITY I. OBJECTIVE: To provide decent. and maintenance of the facility. ASCOM. Iloilo City. operation and maintenance of AFP Transient Facility in Camp Delgado. The Management Staff reserves the right to admit those who are on the waiting list. The Commanding Officer of 7th FSSU. B. II. Metro Manila 1/AGPD STANDING OPERATING PROCEDURE NUMBER 08 MANAGEMENT. This facility also affords the men and women of the Army the opportunity to spend quality time with the members of their families at a very reasonable cost. First Served” basis. RESERVATION: All reservations must be arranged on a specified time and date. III. OPERATIONAL GUIDELINES: The following general guidelines shall be strictly followed in the operation and management of the AFP Transient Facility: A. unless the said guest confirms through any means on the said date. 256 RESTRICTED . He shall be directly accountable to the PA Housing Office. Said reservation shall be considered cancelled if the guest failed to arrive at the most two hours from the arranged specified time and date. procedures and regulations on the management. PA is duly designated as the facility administrator and shall be responsible for the management. rest and recreation and transacting official business on a “First Come.

Report to CG. 2) Maintains a cashbook and renders monthly report of income to CG. PA (Attn: C. Ensures that the policies and procedures in the management and maintenance shall be strictly observed. PAHO) all unusual or untoward incident that happen in the facility’s premises. 2) allowed to avail the privilege. operate and maintain the transient facility through the following. a. and efficient 1) Ensures the smooth management operation and maintenance of AFP Transient facility. damages and losses (if any) as a consequence of improper use of the facility. d. b. 3) Reports any losses. PA (Attn: Chief PAHO) at the end of the month and monthly thereafter. Reserves the right to eject or terminate anytime the accommodation of any guest who frequently violates the house rules and policies and those whose acts are inimical to the interest of the AFP. PA (Attn: measures to further improve services of the facility. ADMISSION Personnel performs the following functions: 1) accommodation. b. MANAGER. PAHO) 2) The Administrator shall manage. Recommend to CG. damages and violations of rules and regulations and terminate the accommodation of flagrant violators of house policies. 4) Maintains transient facility property book and renders monthly status of equipment to the C. 6) PAHO. 257 RESTRICTED Ensures that only qualified occupants are PERSONNEL: The Admission Perform other tasks as directed by C. PAHO.RESTRICTED a. Receives and acts on requests for . C. c. 5) Requires concerned guests to pay for the maintenance fee.

payment and issuance of corresponding receipts. 4) Account for all items issued to the guest when he checking out and report any losses as the case maybe. 2) Ensures the physical security of the whole facility to include the guest and their belongings. d. 9) Sees to it that no properties of the facility are taken out or transferred without permission from the management upon checking out of guests. 3) Immediately act on violations of rules and regulations and security related complaints. c. 5) (ENERCON) measures. Determines the authenticity of individual’s Welcomes guests. 8) Makes sure that the keys to the rooms are deposited or returned upon check out or whenever guests leave the facility. requires them to sign in 7) Takes charge of collection of bills. 6) ID and their authorized dependents. 5) the Guest book for proper identification. 258 RESTRICTED The Strictly implement energy conservation Take charge of the general cleanliness of .RESTRICTED 3) and regulations. and ensures that reservations are strictly followed as per house policies. UTILITY & MAINTENANCE PERSONNEL: Utility and Maintenance Personnel perform the following functions: 1) the facility. SECURITY PERSONNEL: security personnel performs the following functions: The designated 1) Inspect baggage and luggage of guests upon check-in and see to it that FAS and explosive materials are properly deposited in a designated safety vault of the facility with appropriate receipts. 4) Briefs the incoming guest on house rules Receives and acts on requests for reservation.

259 RESTRICTED Deposit FAS.IN: a. however their belongings may be brought out of the rooms by the guests themselves if necessary. c. 3) 4) and 5) valuables for safekeeping. Report and inform both the guest and admission personnel all damaged or missing items. 1) Present valid Mission Order. Leave Order or Special Order that would support travel. Check-out time shall be on/or before 1200H. 6) CHECK-OUT TIME: Utility personnel will inspect for the completeness of all items in the room and may require the presence of the guest during his inspection. room. a. The Admission Personnel requires the guests to. c. Present baggage/luggage for inspection. Utility personnel will inspect for the completeness of all items in the rooms and will report to the Admission Personnel all damaged or missing items that may be discovered. ADMISSION PROCEDURES: The following procedures shall be followed during the checking-in and checking-out of guests. 1) CHECK . a guest who checks in at 1600H shall be deemed to have stayed one day at the facility by 1200H the following day. A day of accommodation in the facility shall be reckoned at 1200H regardless of the actual time of admission of the guests. Present Valid AFP ID and that of his . Admission Personnel will require the guest to pay cost of reported lost or damaged items. leave and rest and recreation. explosive materials and Sign in the logbook. b. mission.RESTRICTED 2) Change the linen on the need basis. 3) Periodically inspects all appliances. 2) accompanying dependents. Schedule of check-in is from 1200H onwards. b. toilet and bath fixtures to insure that they are in working condition. D. Thus.

pillow.00 shall be collected for an extra set of amenities (mattress. during non-peak season. MANAGEMENT POLICIES (HOUSE RULES): The following general policies shall govern the behavior of all guests within the facility: A. Security Personnel will inspect the luggage of the guests if directed by the Manager or the Admission Personnel. NO DISORDERLY BEHAVIOR . C.00/day 4) Children’s below twelve (12) years old who join their parents in the room shall be free of charge. Appropriate Delinquency Reports shall be rendered.As a matter of courtesy to the other guests. However. LOSS OF VALUABLES – The Administrator shall not be held liable for any loss of personal items.00/day EP P100. when necessary. If it cannot be avoided. Maintenance fee shall be utilized for the payment of electric and water bills. 1) 2) 3) OFFICERS . MAINTENANCE FEE: To keep the facilities in good condition the following maintenance fee shall be charged. blanket) F.Guests shall refrain from engaging in drinking sprees. ATTIRE – Appropriate attire is encouraged to be worn by the guests while staying in the facility. purchase of janitorial supplies and fund support to minor repairs. IV. NO DRINKING AND NO GAMBLING .P100. E. 5) Additional charge of P50. will return the room key. room occupants shall refrain from disorderly conduct or any unusual behavior that would disturb the serenity of the facility.RESTRICTED d.Guests shall not carry firearms or any weapon within the premises. laundry. NO CARRYING OF WEAPONS .00/day Dependents (12 yrs old & above) . to units of erring military personnel for proper disciplinary action against them.P 150. same should be turned over for safekeeping at the admission desk upon checking-in. nor engage in any game of chance within the facilities. The Management Staff reserve the right to 260 RESTRICTED . B. their accommodation may be extended upon approval of the Manager. E. D. DURATION OF ACCOMMODATION: Guests are generally allowed to stay at the facility only for a maximum of two (2) nights and three (3) days in order to allow other personnel to avail of the facility. Guests will pay all dues required and e.

EFFECTIVITY: This SOP shall take effect upon publication. a promissory note together with an incident report will be sent to his mother unit for the facilitation of collection of the amount. Cleaning assistance will be provided by the staff upon request. V.Guests are held responsible for the general sanitation inside the rooms during their stay. F.RESTRICTED “black list” or to ban from future admission to the facility certain individuals due to gross disorderly conduct and unruly behaviour.Guests are allowed to cook at the kitchen and eat at the dining area. H. AFP Chief of Staff (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General 261 RESTRICTED . WASHING AND HANGING OF CLOTHES –. Hanging of clothes should only be at the designated areas. RESPONSIBILTY FOR GENERAL SANITATION . I. NO COOKING & EATING INSIDE THE ROOM . Washing of clothes inside the comfort rooms is strictly prohibited. For personnel who refuse to pay. A washing machine is provided for this purpose. appropriate Delinquency Reports together with his bill shall be forwarded to his mother unit for appropriate action. PAYMENT FOR LOST OR DAMAGED PROPERTIES – For guests who would not be able to pay lost or damaged properties due to unavailability of cash. G. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: OFFICIAL: VICTOR S IBRADO Brigadier General.

262 RESTRICTED . The Philippine Army Housing Office shall be responsible in the consolidation and review of all applications endorsed/recommended by the Commanders of the PA Major Units prior to the final deliberation of the PA Housing Board. OBJECTIVE: To provide a better quality of life. b. 2. RESPONSIBILITY: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Metro Manila 18 February 2006 STANDING OPERATING PROCEDURE NUMBER 4 IMPLEMENTING GUIDELINES. The Commanding general. and security to the personnel of the Philippine Army and their families by helping them build homes. 3. comfort. PA through PAHO. rules and regulations on the granting of the PGMA Village Off-Base Housing Projects. REFERENCE: Memorandum of Agreement between Philippine Army and Gawad Kalinga Community Development Foundation Inc. PURPOSE: the This SOP prescribes the guidelines. 4. educate them on the necessary livelihood training and skills and organizing their families into a model community. They shall provide security to ensure peace and order and community development assistance to the housing project in their respective area of responsibility. RULES AND REGULATIONS ON THE GRANTING OF THE PANGKABUHAYANG GAWAD SA MAPAGKAKINGANG ARMY (PGMA) VILLAGE OFF-BASE HOUSING PROJECTS 1. embodying the “Kapitbahayan and Bayanihan“ spirit. Philippine Army shall be the approving authority on the granting of the PGMA Village Off-Base Housing Projects to applicants as recommended by the Philippine Army Housing Office (PAHO). c. The Commanders of PA Major Units shall endorse/recommend all pre-screened applicants by their respective Housing Boards to the Commanding General.

d. Only applicants endorsed/recommended by the PA Major Unit commanders and other major service commanders shall be included in the deliberation of the PAHB. He/she does not have any existing criminal. (Except for Medal for Valor and Distinguished Conduct Star Awardees for military applicants). PA shall be given priority o occupy a unit provided: 263 RESTRICTED He/she must not be an awardee of any government He/she does not own a house/or lot.RESTRICTED d. e. Applicants from other major services must have endorsement/recommendation from their respective Sgt Majors for pre-screening by respective Housing Boards prior submission to the PAHO. 5. Enlisted Personnel and Civilian Employee of the PA. PA for approval of the result thereafter. PA for approval. Duly endorsed applications deliberated by the PAHB shall be recommended to CG. 2) He/she must have rendered at least six (6) years continuous military/or civilian service. POLICIES: a. The Office of the Sergeant Major of the PA Major Units shall consolidate all applications for pre-deliberation of their respective Housing Boards. Unit Commanders and Sergeant Majors shall assist their respective military and civilian personnel who are interested to avail of the PGMA Village Housing Project. The qualification of awardees shall be as follows: 1) He/she must be an active Officer. Applicants from the different Post units/offices at HPA and PA Major units shall submit application to their respective Sgt Majors for Pre-screening by respective Housing Boards prior submission to the PAHO. Applicants approved by the CG. civil or . f. c. e. 3) 4) administrative case. The Philippine Army Housing Board (PAHB) shall be responsible in the final deliberation of all applications and recommended to the CG. 5) housing project. b. 6) He/she must be willing to assist or participate in the construction of houses in the designated community as part of “Sweat Equity”.

6. The grantee shall bind himself/herself to the terms and conditions stated in the Contract of Occupancy. The house and lot is non-transferable however: 1) In the case of the soldier-grantees death (in-line of duty status) and civilian-grantee’s death. Violation of any of the provisions in the terms and conditions of the contract may lead to its termination as determined by the PAHO. Applicants The applicant shall fill-up the application form and attached the following requirements: a) Chief of Office. PROCEDURES: a. provided that the nearest kin shall be subjected to the same terms and conditions as if he/she is the grantee. Any gross misrepresentation in the application shall be a ground for disqualification and/or filing of appropriate case against the erring applicant. f. 2) He/she must have willingness to shoulder the cost of construction (labor and materials) of the dwelling. b) c) d) e) f) Latest Statements of Assets & Liabilities Latest Income Tax Return/Form W-2 Latest Pay slip DLO clearance Certification of no existing housing loan obligation Endorsement from his/her Commanding General/FOIC or 264 RESTRICTED . h. the contract shall be terminated without prejudice to refund him of the unit cost to be determined by the PA Housing Office. the house and lot can only be transferred to the nearest kin.RESTRICTED 1) He/she submits the complete requirements to the PAHO. 2) On the event that the grantee will be discharge from the military/or terminated from the civilian service for cause. g.

2) Shall prepare all the necessary requirements prior deliberation of the PA Housing Board. (Attn: PA Housing Office). 3) Shall recommend all pre-screened applications to the PA Major Unit Commanders for their further recommendation to the CG.RESTRICTED b. c. PA Major Unit Commanders Shall pre-screen all applications. Philippine Army shall facilitate all necessary requirements for the awarding of the PGMA Village Off-Base Housing Unit to the fortunate applicant provided he/she has complied with the requirements in para 5d. d. Unit Commanders/Sgt Majors Unit Commanders and unit Sgt Majors shall ensure that the SOP/policies of the project particularly the provisions of the Contract of Occupancy are properly explained and understood by the applicant. PA Housing Office 1) Shall consolidate and review all applications from the PA Major Units and other Major services. PA. PA Major Unit Sgt Majors They shall ensure the completeness of the submitted application prior endorsement to the PA Major Unit Housing Boards. They shall ensure the completeness of the requirements submitted for final deliberation. g. 3) Upon approval of the Commanding General. Shall ensure the validity and authenticity of all the They shall recommend all pre-screened applications to the Commanding General. PA Housing Board Shall deliberate all applications and recommend to the Commanding General. f. 265 RESTRICTED . Philippine Army for approval. PA Major Unit Housing Boards 1) 2) requirements. Philippine Army. e.

EFFECTIVITY: This SOP shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel (JSC) INF PA Adjutant General 266 RESTRICTED . Philippine Army He shall have the sole authority to approve/disapprove all applications recommended by the PA Housing Board.RESTRICTED h. Commanding General. For widest dissemination. 8. 7.

submitted is the Facilities Rules and Regulations (Philippine Army Personnel Transient Quarters) as required. HHSG. 2. (Sgd) JOVENAL D NARCISE Colonel INF (JSC) PA Commanding Officer 267 RESTRICTED . PHILIPPINE ARMY Fort Andres Bonifacio. 3. Makati City AXS SUBJECT: Facilities Rules and Regulations 27 August 2004 TO: Vice Commander. Tab A is the proposed rate of transient rooms for Officers and Enlisted personnel while tab B is the proposed contract of occupancy. Reference: Verbal Instruction of the Vice Commander.RESTRICTED HEADQUARTERS HQS & HQS SUPPORT GROUP. 4. Subject: same as above. PA to CO. For information. In compliance to above reference. PA Housing Board 1. PA Chairman.

affordable.command visitors and command authorized visitors. When availability allows. safe accommodation to authorized B. and Enlisted Personnel Transient Quarters. It will also accommodate personnel occupying key position in HPA and other post units inside the 100 hectares retained area. GENERAL: The Philippine Army Personnel Transient Quarters is one of the major projects by the Army. At the moment it is composed by five (5) four-storey building located at the vicinity of SEBn. Residents are encouraged to read these guidelines carefully in its entirety. II. This RULES AND REGULATIONS applies to all PA personnel billeted at the Philippine Army Personnel Transient Quarters. The whole facilities were constructed out of the funds generated in the sale of Ft. 268 RESTRICTED . OBJECTIVE AND SCOPE: This policy prescribes the rules and regulations in the administration. To provide transient quarters to . command authorized visitors may also be accommodated at the quarters. management and use of the Philippine Army Personnel Transient Quarters for the following objectives A. D. comfortable. The Philippine Army Personnel Transient Quarters is intended to uplift the morale and welfare of the individual soldier. Bonifacio through the Bases Conversion and Development Authority (BCDA). These FACILITIES RULES AND REGULATIONS are made to provide an understanding of the services and facilities available to every member of the Philippine Army and the general rules of conduct. It was put up to provide accommodation to authorized personnel who are temporarily staying in Metro Manila. There is a provision for an Officer's Transient Quarters. To provide decent. personnel. Safety and emergency procedures are also explained. PURPOSE. who does not have a house within Metro Manila. To provide transient quarters to army personnel in transient who does not own a house in Metro Manila. C. female officers and EW Transient Quarters. I.RESTRICTED FACILITIES RULES AND REGULATIONS I.

2. intercom. Accommodation is based on the following categories: Category 1 2 3 Rank Col . HHSG. It also has its own toilet and bath. PA as part of the facilities inside the Fort Bonifacio. Common toilet and baths is provided at every floor.4): Level 1 2 3 4 Type Rooms Barracks Barracks Barracks Nr of Occupants 48 .3.Capt Occupants Per Room 1 2 4 Officers of the same rank shall be billeted on the same room if possible and officers from the same offices or unit shall be quartered at the same wing to enhance interaction. a built-in cabinet and lavatory. an air-conditioning unit.160 160 160 Male Enlisted Personnel Transient Quarters (Building Nr The Male Enlisted Personnel Transient Quarters is composed of 24 rooms at the ground floor which shall accommodate 2 NCOs per room. Officer Transient Quarters: The Officer Transient Quarters is composed of 47 rooms.shall designate an administrator of the facility. The Post Commander. MANAGEMENT: The Transient Quarters shall be managed by the Post Housing Board. 2. ceiling fan. Each room and barracks js provided with double deck.LTC 2LT . RESTRICTED 269 . III. mattress foam.Up MAJ . mono block chairs and fluorescent lightings. AMENITIES: A.RESTRICTED II. The second to fourth floor is composed of barracks type facilities. Transient Rooms: 1. Each room is provided with beds.

Common toilet and bath are provided at each floor. level 2 is the Female Officer's floor while level 3 and 4 is intended for the EWs. laundry rooms equipped with washing machines are likewise provided at each floor. D. Their main responsibility is to clean and maintain the common areas of the building except the individual rooms and barracks. House keeping attendants are not allowed to run personal errands for anyone. Quarters are provided with Laundry Areas which are equipped with washing machines for light clothing materials only.RESTRICTED 3.. Improperly parked vehicles will be towed. B. Female Officer and EW Transient Quarters (Building # 5): Level 1 2 3 4 Type Multi-purpose Hall Officers Rooms NCO Rooms EW Barracks Nr of Occupants 0 20 56 160 The ground level serves as multi-purpose hall. Laundry Area: Male EP Transient Quarters and Female Officer and EW Transient. The information desk shall be manned by the building Enlisted Personnel in Charge of Quarters (EPCQ). Each room and barracks is provided with beds. E. . ceiling fans and cabinets. RESTRICTED 270 . C. The NCO's room at level 3 shall accommodate 2 persons per room while the fourth level is a barracks type facility which accommodates 160 EW. Housekeeping Services: Maintaining the cleanliness of the rooms shall be the responsibility of the occupants. All lost and found items must be properly turned in to the EPCQ on duty. Each officer's room shall accommodate two officers. Mailing Services: Each building is provided with Mail Boxes. Visitor's Area and Information Desk: The Visitor's Area and Information Desk are located at the ground level of each building. Parking: Designated parking areas shall be on first come-first serve basis. F.

Authorized Visitorsl Guests refer to military personnel. 2. Occupant's Visitors refers and are limited to military personnel and their dependents. Short Term Active Army Personnel. laundry area. stair cases. 2.. . They are not authorized inside the rooms without the approval of the Post Commander or administratbr. C. Long Term Active Army Personnel assigned at HPA. They shall be charged on a daily basis. Occupants are enjoined to wear appropriate attire at all times when outside the rooms or barracks unless going to the comfort rooms. their dependents or other civilian guest who have availed of the transient quarters through the approval of the post commander. they shall inform the EPCQ of their presence and purpose and shall log-in the visitors log book. B.RESTRICTED IV. and like areas. short term and long term transients. comfort rooms. . RESTRICTED 271 . D. multi-purpose hall. They shall be charged on a monthly basis and shall vacate the quarters upon reassignment outside HPA. . Visitors: 1. No visitors or non-residents shall be allowed beyond 2200H. Common Areas: The following are considered common areas: lobby. of billeting for not more than a week. They shall be given priority to vacant transient rooms and be required to register in the Visitors Log book provided for the purpose. Attire: 1. Authorized Occupants: The PA Transient Quarters shall be available to two types of occupants namely. Wearing of bath robes or towels strap by the waist is prohibited in all common areas except when going to the comfort rooms. 3. Likewise. They shall be given second priority to vacant transient rooms. 1. be required to register in the Visitors Log book and pay the prescribed maintenance fee. hallways. 2. RULES AND REGULATIONS: A. Guest of the Command refers to personnel (military or civilian) who are considered guest of the Philippine Army. Command guest and Command authorized visitors availing.

b. common facilities such as television.RESTRICTED To help maintain the cleanliness and orderliness of these areas. Electric or gas stoves Water heater Flat iron ( ironing may be done in common areas only) Cooking utensils 2. the occupants are required to observe the following guidelines: 1. Personal Appliances and Equipment: 1. EPQC shall report the incident to the administrator within 24 hours. Occupants are required to segregate their trashes. E. c. Microwave Thermos Pets and Plants: Dogs. a. authorized inside the rooms and barracks: a. 2. d. etc. The person or persons using any facility will be responsible for its proper use. b. Personal Computer Television/ Components VCD or DVD Mini refrigerator Flat iron ( for TOQ) 3. washing machine. d. b. All damages resulting from negligence and improper use of said equipment and facilities will be shouldered by the concerned individual or group. The following electrical appliances and equipments . RESTRICTED 272 . Occupants are encouraged to keep low the volume of their audio and video equipment. c. hence. Hygiene and Sanitation 1. F. Common areas are open 24 hours to all building occupants. Noise. cats and other pets including aquatic animal are prohibited. G.are not . Users are expected to turn off and clean all equipment and materials after use. The following appliances requires the approval of the Post Commander and shall be charged for the use of electricity: a. The following items are subject for approval and shall be placed on common areas only. 2. are available for everyone's use.

Restrictions The following are not allowed in the transient quarters a. Security 1. 4. Smoking (except in designated areas) Drunkenness Prohibited drugs Explosive Items Gambling Entry of and soliciting services of persons of ill repute . Payment for any damaged property 3. 3. 2. Occupied quarters are subject for inspection at any time by the Post Commander or his duly authorized representatives. Prohibition The following are STRICTLY PROHIBITED: 1. Security is an individual responsibility. 2. group or items should be immediately reported to the following: a. 5. Room transfer without management approval Partying Vandalism Misconduct Installation of electronic gadgets Cooking inside the rooms and barracks Hanging of laundry except in designated areas V. MISCELLANEOUS A. Duty EP G3 HHSG Tel Nr 5003 191sT MP Bn Tel Nr 5045 RESTRICTED 273 . 6. b. e. d. f. g. c. 3. b. Will be charged in accordance with the Articles of War 2. PENAL TV TO VIOLATORS 1.RESTRICTED H. and charges before the proper civil court together with the sponsor will pay for the damaged property VI. Civilian violating these provisions shall be evicted. Suspicious individual. c.

UP . e.. F. 2. However. Missing or broken items should be reported immediately to the Housekeeping Office.RESTRICTED B. D. Accountability of Property Residents are held responsible for . Telephones and Intercom System A Telephone is provided at the information desk and considered common to all occupants. Turn-in all borrowed linens d. Check-out time is 1200nn b.be charged payable to the authorized collecting officer. He shall be charge for the last day full. Likewise incoming and outgoing calls shall be limited to 3 minutes... Present valid AFP ID Listen to or read briefing on house rules Sign logbook/registration Pay required maintenance fees. deadly weapons and large boxes Receive key to assignment room.. f. c. g. Sign out log book E. C. An intercom system is also installed to provide easy access to the occupant and the EPCQ. Pay balance or penalty for destroyed/missing items f. d. Long Term Occupants: COL . Submit the room for inspection of damage and missing items e. In-processing a.the room furnishings and any equipment assigned to them. Maintenance and Repair All maintenance and repair of any property which is considered part of the facility shall be undertaken by HHSG. b. emergency calls shall always be given priority. and Vacancy 1.00 per room on monthly basis 1 head 1 room RESTRICTED 274 . c. Maintenance Fee To keep the facilities in good condition the following maintenance fee shall . Present baggage/luggage for inspection Deposit FAs. Return Key g. Occupation. Out-processing a. P900.. If a person will be leaving before 6am the following day I he must inform the duty a day prior to departure and start out-processing.

HHSG.P150....00 per room on monthly basis 4 heads 1 room MSg ..RESTRICTED MAJ ... P250..00 per room on monthly basis 2 heads 1 room 2LT . GENCIEEMERS SEE ATTACHED SOP VIII.CPT .LTC.up . EMERGENCY NUMBERS Department/Section Administrative Service G3....00 per room on monthly basis 2.00 per room on monthly basis barracks type Short Term Occupants: Officers ... P750.... Enlisted .4 heads/room Pvt .. EVACUATION PLANS SEE ATTACHED SCHEMATIC DIAGRAM IX. P600. G.......TSg .00 per day SEE ATTACHED CONTRACT VII. Contract of Occupancy 100. PA EOD Bn 9PED 191sT MP Bn Complain Center Station Hospital ER Makati Fire Department Local 5063 5003 4310/4311 6815 5045 4231 4648/4649 816-2553 RESTRICTED 275 ....00 per day (inclusive of Linen) 10..........

medical/dental supplies. HPA Letter Directive dated 23 Oct 95. professional fees for patients confined in civilian hospitals. c. this shall be limited to the lowest rate for private rooms. laboratory fees and other terms and special procedures when said services are very necessary but are not available in AFP hospitals. The need to address the growing concern on immediate support for combat casualties particularly in the field has prompted the Command to release funds to Infantry Divisions. Medical expenses includes medicines. Hospital care expenses particularly room expenses shall be limited only to ward rates. Reimbursement of hospitalization expenses shall be limited to services. medicines and supplies that are not available in AFP facilities and are not within the authorized benefits provided by Philippine Health Insurance Corporation (PHIC). RESTRICTED 276 . Subject: Reimbursement of Hospitalization Expenses of Military Personnel and their Dependents. c. Following are the guidelines and procedures for the reimbursable hospitalization expenses of military personnel confined at hospitals due to battlerelated injuries: a. Subject: Reimbursement of Hospitalization Expenses.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. b. GHQ AFP dated 26 Oct 87. AFPR G 160-162. and in case of communicable diseases. References: a. 3. b. For military personnel confined in civilian hospitals. Metro Manila 1/AAG SUBJECT: 04 March 2005 Decentralized Reimbursement of Hospitalization Expenses (RHE) for Combat Casualties TO: See Distribution 1. GHQ Cir Nr 24 dated 27 Oct 87. 2. medical expenses shall also include hospital care and ambulance services.

e. The patient must have been immediately evacuated to an AFP hospital as soon as transportation is made available and the transfer is medically advisable and within the competence of military medical expertise. RESTRICTED 277 . provided the cause of the emergency is due to combat operations. (NIS). Reimbursement Procedure: 1) Prepare an itemized voucher for claim of reimbursement which shall include the following documents: (a) Original invoice receipts of medicines. (d) Spot/incident report from the unit. claimant shall secure: Certification being a bonafide member of the AFP. and the transfer is medically advisable. (b) record. True copy of medical certificate and/or clinical (e) Certification from the pharmacy of AFP hospital that such medicines were not available in stock. provided further that the patient is immediately evacuated to an AFP hospital as soon as transportation is made available. and. medical supplies and services received when the time the patient was confined. (c) Certification of the Admin/Personnel Officer of the Unit.RESTRICTED d. 2) Active PA military personnel admitted as emergency cases in private hospitals in area where there are no AFP hospitals. 3) Active military personnel who are combat casualties and admitted as emergency case in private hospitals where albeit there are AFP hospitals within the area. Medical Officer or of the Chief Surgeon that the patient was confined during the dates the expenses were incurred. (f) (g) hospital. Cases covered for this purpose are as follows: 1) Active PA military personnel who are combat casualties and confined in AFP hospitals. based on the attending physician’s prescription. Cases where patient is referred to a civilian (1) Certification from the Division Surgeon that the confinement in a civilian hospital was emergency in nature or due to lack of facilities in military hospitals. said AFP hospitals do not have the capability to conduct specific medical procedures on the patients.

gross negligence. 3) The voucher will be forwarded to the concerned Commanding General of Infantry Divisions. use of drugs or liquor. the Division G1 with the assistance of the Division Surgeon shall ascertain that the sickness. in turn.RESTRICTED (2) If referred by military hospital. disease or injury was: (a) Not self-inflicted or result of personnel’s abuse of authority. willful failure. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 278 . misconduct. referral letter from the military hospital to a civilian hospital due to incapability to manage the patient’s case. Before recommending approval of any claim. 5. (b) Not incurred or contracted during his absence without authority from his assigned place of duty. or immoral acts or habits. shall certify the correctness of the claims. 2) The voucher will be submitted to the Office of the Division G1 who. 4. Claims for RHE whose medical cases are other than those enumerated in para 3a above shall strictly adhere to guidelines and procedures under HPA Letter Directive dated 23 October 1995. Effectivity: This directive takes effect upon publication.

5. Certification from the Office where subject patient is presently assigned. Certification from Division Surgeon that confinement in civilian hospital is emergency in nature/due to the lack of facilities of the AFP hospital. 7. Attachment of cash receipt. Certification from the pharmacy of the AFP hospital that such medicines were not available in stock (NIS). 6. 2. Attachment of all prescriptions signed by the attending physician. charge slip and statement of accounts should be supported by official receipt.RESTRICTED REQUREMENTS FOR REIMBURSEMENT OF HOSPITALIZATION EXPENSES WHEN CONFINED IN ANY AFP HOSPITALS OF PA MIL PERSONNEL 1. Duly accomplished Disbursement Vouchers. as embodied to SOP#6 HPA dtd 10 Oct 86. 8. Attachment of all receipts and certification that such medicines were prescribed/bought and used by the patient. RESTRICTED 279 . 4. 3. that he is a bona fide member of the AFP. Certification from the attending physician (Medical Certificate).

4. shall be responsible for the governance of the Provident Fund. which requires that Service Fees have to be deposited with the National Treasury and that said fees shall be used exclusively for a Provident Fund that may be established by the agency in favor of all its employees. The organization of a PAPFB and other sub-organizations essential to ensure the effective and efficient administration. PA C. management and operations of the Provident Fund. 2. POLICIES: a. this prescribes the policies on the administration and management of the Philippine Army Provident Fund Board of Trustees (PAPFB). FCPA C. non-profit organization created for the principal purpose of establishing and maintaining a Provident Fund whose sources shall be the service Fee collections from accredited Financial Institutions inclusive of their interests and earnings which shall be distributed to the members in the form of loans and other authorized benefits. ARMO G1. PURPOSE: In accordance to Section 42 of the General Provisions of the Republic Act 9336 of the Government Appropriations Act of 2005. It shall promulgate policies and implementing rules and regulations for effective and efficient administration. Metro Manila 07 February 2006 STANDARD ORERATING PROCEDURE NUMBER 03 PHILIPPINE ARMY PROVIDENT FUND BOARD 1. MFO CO. The Philippine Army Provident Fund Board of Trustees. Civilian Personnel Office Army Judge Advocate Command Sergeant Major c. The operations of the Fund shall be in accordance with the general policies and guidelines determined and promulgated by the PAPFB. OBJECTIVE: This SOP provides the following: a. management and operation. GENERAL: The Philippine Army Provident Fund Board is a nonstock. b. RESTRICTED 280 . Accounting Service C. on the overall. The PAPFB shall be composed of the following: Chairman Vice Chairman Members C. and 3.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio.

BY COMMAND OF LIEUTENANT GENERAL ESPERON: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” RESTRICTED 281 . apply. limitations and restrictions enumerated in Section 8 of Administrative Order 279 and other related laws. The PAPBF shall prepare and submit an annual report on the operations of the Fund and its financial condition and status at the end of each year. and other payments from the Fund. b. With an authority from DBM. PROCEDURES: a. The PAPFB shall meet regularly or as often as necessary to formulate. With the same authority to be sought from DBM. and grantees. use. The Service Fee Collections shall automatically be deposited to the PA Provident Fund Account to be opened with an authorized government depository bank.RESTRICTED d. the PAPFB shall recommend the Program of Expenditures (POE) of the Provident Fund supervise its implementation. determine the type. The PA Provident Fund shall be subject to existing Accounting and Auditing Rules and Regulations. as may be necessary from among the regular personnel and prescribe their duties. and responsibilities. d. deliberate and promulgate policies necessary for the attainment of the foregoing objectives and policies. the PAPFB shall exercise the exclusive administration and control of the Fund in accordance with applicable auditing and accounting laws. 5. f. designate and appoint the other officers and staff of the PAPFB. claimants. functions. including a Secretariat. promulgate. e. establish the eligibility requirements for applicants. approve all loans. and perform such other functions as may be necessary to carry out the objectives and purposes of this SOP. rules. Specifically. 6. and amounts of loans and other benefits that may be granted and prescribe the applicable repayment schedules and interest rates. other benefits. and enforce the rules and regulations governing the use and operation of the Fund. rules and regulations. and delegate such functions as may be necessary. create and constitute regional boards if and when the size and spread of operations so warrant. All payments out of the Fund and the use of all proceeds from the utilization thereof shall be strictly in accordance with the guidelines. c. EFFECTIVITY: This SOP takes effect upon publication. and regulations.

GOCCs and GFIs.000. Granted to all personnel of National Government Agencies (NGASO including SUCs. REFERENCES: DBM Budget Circular Nr 2005-03. and (2) Those who are on approved leave without pay but have rendered at least a total or an aggregate of four (4) months of service provided that they are not yet dropped from the rolls are entitled to receive in the on One Thousand Pesos (P 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 2005.00) each. under permanent. 2. (1) Those who have rendered at least a total or an aggregate of four (4) months of service including leaves of absence with pay. COVERAGE AND EXEMPTIONS: a. (3) prorated as follows: Length of Service 3 months but less than 4 months 2 months but less than 3 months 1 months but less than 2 months Less than 1 month Percentage 40% 30% 20% 10% Those who have rendered less than four (4) months but RESTRICTED 282 . including contractual personnel whose employments are in the same nature as those of regular personnel and whose salaries/wages are charged to the budgetary allocation under Personal Services (PS). Makati City 1/AGPD SUBJECT: Education Assistance for FY 2005 22 June 2005 TO: All Concerned 1. 3. PURPOSE: This Circular is issued to implement on the grant of Educational Assistance as a one-time financial assistance to government personnel for FY 2005 in recognition of their contributions in providing quality service despite the government’s austerity measures and to help them cope with the rising cost of education. They should be under the following instances and were still in the service e as of May 31. temporary or casuall status.

2005 are not entitled to the Educational Assistance: (1) Those who were already granted any other form of educational assistance or similar benefits. (5) Personnel employed on a part-time basis shall be prorated corresponding to the services rendered. is necessary.RESTRICTED (4) Personnel detailed in other government agencies shall be paid by their respective mother agencies. laborers of contracted projects (pakiao). or are entitle to be granted said benefit under existing laws or enabling acts: (2) Those who where absent without leave (AWOL: (3) Those who were hired not as part of the organic manpower of agencies but as consultants or experts. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Army Adjutant General RESTRICTED 283 . b. If the penalty meted out was a only a reprimand. such penalty shall not be basis for disqualification to receive the Education Assistance. Government personnel under the following instances as of May 31. EFFECTIVITY: Payment of the Educational Assistance (EA) shall be made immediately. 2005. provided that the total Educational Assistance shall not exceed the amount herein authorized. apprentices. Fort this purpose. 2005. student laborers. certification from the former office that the personnel have not availed of a similar benefit as of May 31. to perform specific activities or services with expected outputs. and others whose remuneration are not taken from the budgetary allocation of PS under the agencies FY 2005 budget. (6) Personnel who transferred from one agency to another shall be granted by his/her office as of May 31. mail contractors. (4) Those who were formally charged administrative cases as well as criminal cases that related to acts or omissions in connection with their official duties and functions and found guilty and/or meted penalties as of May 31. 2005. 4. those paid on piecework bases. Those who are employed on a part-time basis with two (2) or more agencies shall be entitled to proportionate amounts corresponding to their services in each agency.

Dress Modestly for Mass: 1) There shall be no wearing of shorts/or walking shorts. enter from the rear and be seated at the rear pews so as not to distract the congregation. 3. and pray for his blessings. It has been observed that many military personnel who are parishioners of military churches attend mass wearing inappropriate clothing that somehow distract attention of other people inside and outside the church. 2. In this regard. mini-skirt and sleeveless shirt. Reference: Command Guidance. RESTRICTED 284 . all military personnel who are parishioners of military Churches are reminded of the following guidelines in order to help maintain the sacredness of our church: a. Metro Manila 1/AAGPD SUBJECT: 23 October 2006 Decorum and Dress Code in Military Churches TO: All Concerned 1. If the Gospel is being read when you arrive. Always Observe Church Decorum: 1) Always COME ON TIME for Mass – preferably 5 -10 minutes before – in order to prepare and dispose yourself to the Presence of God. Early comers should occupy the front pews so that late comers may have room at the rear. If you arrive late. Focus on his Love. b. This practice signifies defiance to the sanctity and solemnity of the activity and the house of God as a whole. there shall be no wearing of midrib shirt. your fulfilment of the mass is incomplete.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Remember that if you miss the Liturgy of the Word. 2) There shall be no wearing of sandals. wait for the reading to be finished before approaching the pews. 4) Among female soldiers. 5) Male soldiers are encouraged to wear long pants and collared shirts. 3) There shall be no wearing of sandos.

6) Make a SIGN OF REVERENCE BEFORE RECEIVING COMMUNION . 3) GENUFLECT OR BOW to the Blesses Sacrament as a SIGN OF REVERENCE. genuflect by the aisle on your right knee facing the altar. Respond to God’s invitation and be part of the Eucharistic celebration with the community inside the Church.either by bowing or genuflect. 5) CELEBRATE MASS INSIDE. For guidance and strict compliance. BLESS YOURSELF WITH HOLY WATER from the font and make a reverend sign of the Cross facing the altar.RESTRICTED 2) Upon entering or when leaving the church. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General RESTRICTED 285 . LEAVE THE CHURCH SILENTLY AFTER THE MASS for the sake of those who remain praying inside the church. 4) TURN OFF PHONES AND PAGERS when inside the Church. 4. or upon leaving. Deep reverence is due to our Lord Jesus Christ whose real body and blood we are about to receive. 7) Parishioners are encouraged to join the choir during the recessional song. do not answer it and turn it off at once. 5. His Holy House. Military personnel are further reminded to encourage their dependents of this concern to once and for all help in maintaining the blessedness of our church. Before entering a pew to take a seat. Should you inadvertently forget and your phone rings during Mass.

UNDERSHIRT the Olive Drab (OD) T-Shirt. the Army seal. GOA and Bush Coat uniforms.Battle Dress Attire (BDA) Athletics/TAEBO “ARMY” lettering on the left breast 3. GOA Overseas Cap CPT and below – with the cloth rank insignia below c. V-neck with “ARMY” lettering on the left breast shall be the authorized undershirt for BDA. Metro Manila 1/AGPD SUBJECT: Wearing of Uniforms 10 October 2006 TO: All Concerned 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. the prescribed uniforms for all military personnel assigned at HPA and Post units are as follows: Mondays. BDA following description. effective immediately. MAJ and above – with cloth rank insignia below the Army seal and with corresponding laurels embroidered on top of the visor. Tuesdays and Thursdays General Office Attire (GOA) Wednesdays. It has been observed that some military personnel assigned at HPA and Post units are still wearing uniform not in accordance with the prescribed uniform of the day despite of publication of the directive: 2. Henceforth. The prescribed headgear and undershirt are as follows: Camouflage Ball Cap 100% cottonized with the T-SHIRTOlive Drab (OD) T-Shirt. RESTRICTED 286 . b. Saturdays and . V-neck with a. Fridays.Battle Dress Attire (BDA) Sundays During Red Alert status .

BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General RESTRICTED 287 .RESTRICTED 4. Post Unit Commanders and Chief of Offices concerned shall ensure that all respective personnel will strictly comply with this directive.

been observed that most if not all military personnel in field units the wearing of complete uniform. Metro Manila 1/AGPD SUBJECT: Wearing of Headgear Outdoor 14 August 2006 TO: All Unit Commanders 1. are even seen on TV broadcast and newspapers not wearing 2. BY COMMAND OF LIEUTENANT GENERAL TOLENTINO: (Sgd) SIGFREDO G BATHAN Colonel INF (GSC) PA Adjutant General RESTRICTED 288 . soldiers their headgear. Specifically. ITR. most military wearing their headgear while performing their duties outdoor. specially in public places and when in front of the media/photographers. 3. Unit Commanders are directed to remind their personnel to always wear their headgear outdoor. For strict compliance and widest dissemination.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio. It has are not observing personnel are not Moreover.

The implementation for the changes in uniforms particularly the Olive Drab T-shirt for the GOA. the wearing of white T-shirt and Camouflage T-shirt as underskirts for GOA and BDA respectively will remain until such time that the bulk purchase of Olive Drab T-shirt for PA personnel will be made available. 2. Reference: Command Guidance. Metro Manila 1/AAGP SUBJECT: Changes in Uniform 22 November 2004 TO: See Distribution 1. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “D” RESTRICTED 289 . For guidance and strict compliance. 3. 4.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In this connection. BDA. Bush Coat and Svc Blouse was held –in abeyance due to non-availability in-stock as of this time.

Per above reference. References: a. Subject: same as bove. Metro Manila 07 May 2004 1/AGPD SUBJECT: Changes in Uniform TO: All Unit Comdrs/Chief of Offices 1. b. the color of field grade rank insignias is hereby changed from “Gold” to “Silver” effective 16 May 2004. 3. 2.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 290 . Memo letter from J1. For strict compliance. GHQ dated 04 May 2004. DF from OG1. PA dated 06 May 04.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 4. the usual shoulder board being used for Service Blouse and Bush Coat uniforms shall no longer be used and instead the metal rank insignia of the same shoulder board shall be pinned on the appropriate shoulders strap with the usual metal button permanently sewed at the end of the strap. Effective 1 December 2003. However. appear of magic tape shall be sewn under the shoulder strap and above the shoulder portion of the uniform to fasten and hold it firmly In place as illustrated (Sketch B). 3. Attached is the illustration and new specification for your guide and For strict compliance. In addition. 2. the shoulder board shall still be used for the white duck and Mess Jacket since this are the most formal attire the Army and the other Major Services use in equally formal occasions and gatherings. Makati City CORRECTED COPY DESTROY ALL OTHERS AGMD SUBJECT: 30 December 2003 Changes in Service Blouse and Bush Coat Uniforms TO: See Distribution 1. The underneath former small strap connecting the shoulder strap with the metal button shall be removed. The length of the shoulder strap should vary depending of the shoulder length of the wearer provided that the other end shall just meet with the lower edge of the collar (Sketch A). BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” RESTRICTED 291 . reference.

Upper garment shall be worn with sleeves rolled 2.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. following are prescribed for the following occasions: 1) Saturday Inspection. training and the like. there is a need to wear this uniform with pride and consistency among us as it is a reflection of how we truly understand the nature of our work and its effect on the overall mission of the Command. For purposes of uniformity. If unarmed. Webbings.5 inches wide with the fastening strap at the edge exposed and buttoned to fit firmly to the upper arm. Henceforth. the BDA is worn with pistol belt only. parade rehearsal. Makati City CORRECTED COPY FROM THE ORIGINAL DESTROY ALL OTHERS 1/ 15 November 2002 SUBJECT: Wearing of BDA Uniform TO: See Distribution 1. it can be considered the Army’s basic uniform as we basically perform ground operations and as the organization is generally made up of infantry personnel. the BDA. Unrolling of the sleeves may be allowed by the concerned Commanders depending on the nature of the activity such as: fatigue duty. shall be worn when armed. In fact. however. Parade and Ceremonies and Members of Parading Units Officers pistol belt with suspender and holster EP pistol belt with suspender Non members (Officers/EP) – Only belt is required RESTRICTED 292 . The Battle Dress Attire (BDA) is one of the uniforms often used by the officers and enlisted personnel of the Command nationwide. c. which is composed of the pistol and suspender belts. 2. b. Hemline of the lower garment shall be property tucked-in. Friday Flag Retreat. Hence. the following are the guidelines in the proper wearing of a.

BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 293 .RESTRICTED 2) During Red Alert Status Officers EP Pistol belt with suspender and holster Pistol belt with suspender 3) d. times. e. During non-red alert status – Only pistol belt is required Officers with rank of general shall wear the black belt at all Camouflage shirt shall be the inner garment. 3. This directive shall take effect upon publication.

however. RESTRICTED 294 . If unarmed For purposes of uniformity. Henceforth.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. The Battle Dress Attire (BDA) is one of the uniforms often used by the officers and enlisted personnel of the Command nationwide. Hemline of the lower garment shall be property tucked-in. Upper garment shall be worn with sleeves rolled 2. b. c. training and the like. Webbings. which is composed of the pistol and suspender belts. Parade and Ceremonies and Saturday Inspection. Makati City 1/AGPD SUBJECT: Wearing of BDA Uniforms 03 September 2002 TO: See Distribution 1. shall only be worn when armed. Hence. the BDA. Unrolling of the sleeves may be allowed by the concerned commanders depending on the nature of the activity such as: fatigue duty. there is a need to wear this uniform with pride and consistency among us as it is a reflection of how we truly understand the nature of our work and its effect on the overall mission of the Command. the following are the guidelines in the proper wearing of a. Members of Parading Units Officers EP pistol belt with suspender and holster pistol belt with suspender Non members (Officers/EP) – no webbing required. parade rehearsal. following are prescribed for the following occasions: 1) Friday Flag Retreat. it can be considered the Army’s basic uniform as we basically perform ground operations and as the organization is generally made up of infantry personnel. In fact.5 inches wide with the fastening strap at the edge exposed and buttoned to fit firmly to the upper arm. 2.

BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 295 . This directive shall take effect upon publication.RESTRICTED 2) During Red Alert Status Officers EP Pistol belt with suspender and holster Pistol belt with suspender 3) During non-red alert status – no webbings required. f. d. Camouflage shirt shall be the inner garment. 3. Officers with rank of general shall the inner garment.

per reference 1a. Approved SDF by CG. b. 3. 4. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” RESTRICTED 296 . References: a. Henceforth. It has been observed that some officers are wearing different colors for the letter “K” at the middle of the cloth rank insignia. HPA Letter Directive dated 14 Apr 92. For guidance and strict compliance. Makati City 1/AGPD SUBJECT: Rank Insignia for BDA 03 September 2002 TO: See Distribution 1. Subject: New BDA 2. Subject: Standard Headgear and Uniform Paraphernalia for GOA and BDA. Uniform for PA Personnel. Some are using the colored white while others are using colored blue which indicates that not all are updated on current policies of this Headquarters.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. the authorized color of the letter “K” at the middle of the cloth rank insignia for officers is gold. PA dated 17 Aug 99.

effective immediately. Makati City 1/AGPD SUBJECT: 03 September 2002 Unauthorized Attachment on Uniforms. it is not allowed to military personnel participating in Parade and Ceremonies is not authorized. Use of Cell phones.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. For guidance and strict compliance. all military personnel are not authorized to attach keys and key chains to belt loops on belt of their uniform. Likewise. Henceforth. 4. 2. Shades or Dark Sunglasses TO: See Distribution 1. However. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” RESTRICTED 297 . 3. It has been observed on several occasions that some officers and EP are attaching keys and key chains to belt loops or belt of their uniform which does not project a desirable military image and appearance. Since cell phone is now being widely used as a primary means of communication outside offices attachment of cell phone to belt loops or belt is allowed. wearing of shades or dark sunglasses by military personnel participating in Parade and Ceremonies is not authorized. 5.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. b. The nameplate should be made of plastic with white borderlines 77mm in length and 20mm in width with 8mm white lettering in black background. GHQ Letter Directive dated 02 April 2001. AFP dated 04 March 2002. References: a. 3. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “D” & “E” RESTRICTED 298 . Subject: Wearing of Ribbons and Nameplate on General Office Attire (GOA). Subject: Military Officer Attire for Different Occasions. 2. Per reference 1a above. Makati City 1/AGPA SUBJECT: 03 September 2002 Nameplate for General Office Attire (GOA) Uniform TO: See Distribution 1. Likewise. Subject: Wearing of Ribbons/Badges/Nameplate in GOA. For guidance and strict compliance. all military personnel are hereby advise to adhere to the prescribed regulations regarding nameplate. per ref 1b. GHQ Letter directive dated 11 June 1983. Memorandum from The Deputy Chief of Staff. c. with or without ribbons and decorations. the nameplate shall be placed on the flap of the left breast pocket. 4. in amendment to ref 1c.

Henceforth. Proper wearing of beret: 1) Beret should be worn with the PA seal aligned with the left eye and the rim parallel to the forehead. for purposes of uniformity. Subject: Wearing of Oversea Cap and Beret. Makai City 1/AAG SUBJECT: Proper Wearing of Uniform 30 July 2002 TO: All Concerned 1. Usage of faded GOA and BDA uniform. It has been observed for many occasions especially during scheduled Command directed activities/ceremonies that many officers and Enlisted Personnel do not observed the following: a. his pride of the unit where he belongs and the profession he was sworn to serve. 2. A sketch on the proper wearing of beret is hereby attached for reference. the following guidelines should be strictly observed: a. It should be emphasized that the manner of wearing the uniform is the reflection of the soldiers discipline. c. 3. b. b. Subject: Beret as Standard Headgear for BDA and GOA Uniform. Proper tuck-in of BDA pants. References: a. GHQ Letter Directive dated 01 September 1999. Proper wearing of beret. RESTRICTED 299 . GHQ Letter Directive dated 06 Aug 1997. 3) The beret shall be properly tilted to the right side of the head. 4.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 2) The beret shall be worn so that no lace should be protruding or hanging on the back of the head.

Officers and EP should not wear faded GOA and BDA uniforms to maintain the high standard of dress and appearance. The Military Police is directed to implement this directive upon publication. BDA should be properly tuck-in using garter/rubber except for the following units which have their authorized tuck-in. Proper Tuck-in of BDA Pants. 5. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 300 . b. Special Operations Command Light Armor Brigade Military Police Security and Escort Battalion c.RESTRICTED 4) Officers shall be distinguished thru their berets by pinning their black metal rank insignia (small) below the equilateral triangle for the PA seal.

only the following paraphernalia are authorized to be worn: a. b. b. The following special units may wear beret while in GOA provided that the pants are tucked-in in the combat boots: a. TV talk show interviews Speaking engagements Individual calls for public official Appearing to Board interviews The overseas cap shall be the prescribed headgear for the GOA unless otherwise specifically announced. Makati City 1/AAG SUBJECT: Wearing of the Army GOA 15 April 2002 TO: All Concerned 1. c. the Pershing cap shall be worn together with the ribbons and other decorations during Monday’s Flag Raising Ceremonies and for the rest of the day.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. the ribbons and decorations maybe worn as a. With the intent of making this uniform simple and suited for comfort/ease while working. 4. Likewise.center of the right breast pocket 3.center of the left breast pocket . Subject: Military Officer Attire for Different Occasions. Reference: GHQ. d. c. 2.maximum of two . Special Operations Command RESTRICTED 301 . The GOA uniform is officially designated as the standard uniform for general office work and other-day-to-day activities. d. AFP Letter Directive dated 15 August 2001.above the line of the left breast pocket . Name/Plate AFOS/MOS Badge Basic Badges Highest Mil Career Schooling Badge . follows: In some instances.

d. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 302 . c.RESTRICTED b. Light Armor Brigade Security and Escort battalion Military Police Unit Army Reserve Command This letter directive takes effect upon publication. e. 5.

RESTRICTED Chapter 6 Procurement & Attrition RESTRICTED 303 .

to wit: VC. PA Deputy G1. RULES AND REGULATIONS (IGRR) ON THE RECAD/RE-ENTRY OF OFFICERS IN THE PHILIPPINE ARMY 1. In the event a regular member is relieved prior to the expiration of the one year period. PA Rep AJA Rep FBGH Rep AAG Rep APMC Rep Chairman Vice-Chairman Member Member Member Member Member Member Member b. 2. RESTRICTED 304 . Such replacement shall continue only during the remaining term of office of the Board. he shall be replaced by another member coming from the same office the relieved member came from. PA Rep G10.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. AFP dated 30 August 2000. Makati City 1/AGPD STANDING OPERATING PROCEDURE NUMBER 06 29 April 2004 IMPLEMENTING GUIDELINES. evaluate and recommend the re-CAD of qualified Officers into the military service. A Philippine Army Re-CAD/Re-Entry Board (herein referred to as the Board) shall be created to review. PA G2. PA. PURPOSE: This SOP sets the guidelines in establishing a standard procedure in the Re-CAD/Re-Entry of Officers of the Philippine Army. 3. POLICIES: a. The Board shall be composed of nine (9) members. It aims to provide the specific requirements and qualifications for an Officer to be Re-CAD into the military service. AUTHORITY: Personnel Directive Nr 01. The PA Re-CAD/Re-Entry Board will serve for a term of one (1) year unless extended by CG. Subject: ReCAD/Re-Entry/Reinstatement of Former AFP Personnel. PA Rep G8.

The Board in its discretion. i. Officers should file their application for Re-CAD/Re-Entry within three (3) years from the date of their reversion/resignation. In no case shall an applicant for re-CAD/re-Entry be considered. do solemnly swear that I will faithfully and conscientiously discharge my duties as chairman/member of the Philippine Army ReCAD/Re-Entry Board. The Board may act on appeals filed by Officers thus separated in para 3 (h) above. the member concerned shall inhibit himself from participating in the deliberation. RESTRICTED 305 Where the reversion was not supported by evidence on Where errors of law or irregularities attended such . h. f. In case any member of the Board be junior in rank than the applicant who is the subject for deliberation. 3) record. SO HELP ME GOD” d. rendered by him shall exceed twenty-six (26) years. PA.RESTRICTED c. Before discharging their duties. 2) separation. that I will perform the duties imposed upon me in accordance with the pertinent provisions of law. shall schedule the deliberation of ReCAD/Re-Entry of Officers and shall meet as often as possible as the Chairman of the Board may direct. g. that I will keep the deliberations of the Board with strictest secrecy and confidence. The term “separated for cause” may include but not limited to gross misconduct. intemperate use of drugs or alcoholic liquor or immoral habits. only on the following grounds: 1) Where newly discovered evidence exists as to materially affect the decision of reversion earlier rendered. the Chairman and the members of the Board shall take the following oath or affirmation to be administered by CG. having in view the best interest of the military service. OATH OF OFFICE “I ______________________. shall be ineligible for Re-CAD/Re-Entry. and that I impose these obligations upon myself voluntarily. willful failure to perform duties. favor or affection. I will administer justice without partiality. if the difference between his age and the active service. and regulations promulgated pursuant thereto. without mental reservation or purpose of evasion. e. Officers who were separated “for cause” duly approved by competent authority by virtue of an investigation or through a decision of the PA Efficiency and Separation Board.

may be screened by the PA ReCAD/Re-Entry Board and if found qualified. for Officers separated on his authority and favorably recommended by the PA Re-CAD/Re-Entry Board. the recommendation for Re-CAD/ReEntry shall be forwarded thru channel for final approval by the cognizant authority who had previous approved their separation. 1) CG. BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” RESTRICTED 306 . 2) VCSAFP. 3) Appeal for Re-CAD/Re-Entry of PA Officers who were separated at a level higher than GHQ/AFPWSSUs. PA. PA. 5. for PA Officers separated at QHQ /AFPWSSUs level and recommended for Re-CAD/Re-Entry by CG. APPROVING AUTHORITY: a. The following shall have the authority to approve Re-CAD/ReEntry of Officers in the Philippine Army. EFFECTIVITY: This SOP takes effect upon publication.RESTRICTED 4.

3. Radio Message from CSAFP Cite Nr A 482-03-87. Upon satisfactory completion of his initial tour of active duty. PURPOSE AND SCOPE: This Circular prescribes policies and procedure implementing Executive Order Number 79 on Call to Active Duty. OBJECTIVE: To provide guidelines on the call to active duty. b. and the security of tenure of reserve officers who have ten (10) years or more satisfactory and continuous active commissioned military service. he may be granted another extension of four (4) years to complete ten (10) years of active commissioned military service upon the discretion of the ETAD authority. Executive Order 79 dated 02 December 1986. RESTRICTED 307 . shall not be reverted to inactive status except upon his own request or for cause as may be adjudged by a court martial or by appropriate bodies by provisions of law or by virtue of the operation of Presidential Decree No 1638 which provides for the forced attrition of officers based on exigencies of the service. Metro Manila 1/AGPD CIRCULAR NUMBER 1 TOUR OF ACTIVE DUTY AND SECURITY OF TENURE OF RESERVE OFFICERSUNDER EXECUTIVE ORDER NUMBER 79 3 April 1987 1. 4. A reserve officer shall be initially called to active duty for a period of three (3) years. his services may be extended for another period of three (3) years. 2. CALL TO ACTIVE DUTY/EXTENSION OF TOUR OF ACTIVE DUTY/TENURE OF RESERVE OFFICERS: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. c. REFERENCES: a. extension of tour of active duty of reserve officers and strengthen the tenure of office of those who have satisfactorily rendered ten (10) Years of continuous active commissioned service. b. Radio Message from CSAFP Cite Nr A-203-02-87. Subsequently. A reserve officer who has satisfactorily rendered a total of ten (10) years of continuous active commissioned military service.

5. The ten (10) years satisfactory and continuous active commissioned service rendered is construed to be without gap or interruption as may have been cause by reversion to inactive status or by leave without pay. These CAD after 2 Dec 86 shall already be given initial tour of duty of three (3) years. Category 1 . c. d. PA. Orders for ETAD shall subsequently be issued by HPA upon approval of CG. The Board shall be charged with the following functions: (1) Determine officers who qualify under section 1c of Executive Order 79 which state as follows: “Reserve officer who has satisfactorily rendered a total of ten (10) years of continuous active commissioned military service shall not be reverted to inactive status. Application shall be favorably endorsed by unit commanders. Category 2 . created for the selection of reserve officers under Category I shall make final determination of reserve officers for retention in the active military service for approval of CG. COs of Major Units and Chief of offices concerned shall initiate the submission of names of their reserve officers who may belong to category 2 to this Headquarters (attn: OG1) for referral to the Security of Tenure Board. The tenure of duty of Technical Service Officers shall be deliberated on by the GHQ security of Tenure Board. Officers covered by 6441 are exempted from the provisions of this Circular. f.Reserve Officer with ten (10) or more years of continuous active commissioned service as of 2 Dec 86 and thereafter need not to apply for ETAD. PROCEDURES: a. e. Reserve Officers in category 1 shall individually apply for ETAD NLT three (3) months before the expiration of the current TAD until such time they reached the ten (10) years continuous active commissioned service. The PA Security of Tenure Board shall deliberate upon the individual merits of officers endorsed under category 2. d. PA. six (6) or ten (10) years continuous active commissioned service. or fifty six (56) years of age. except upon his own request for cause as maybe adjudged by a court martial or by appropriate bodies existing by provisions of law or by virtue of the operation of Presidential Decree No 1638 which provides for the forced attrition of officers based on exigencies of the service.” RESTRICTED 308 .RESTRICTED c. b. PA Retention Board. whichever comes later. but not later than sixty (60) years of age. as the case may be.Reserve Officer who have not yet attained the ten (10) years continuous active commissioned service as of 2 December 1986 shall continue to apply for ETAD and may be given TAD for the period necessary to complete three (3).

Subject: CAD and ETAD of Reserve Officer covered by RA 2334. g. BY COMMAND OF MAJOR GENERAL CANIESO: Appropriate orders shall be issued to reserve Officers under OFFICIAL: JOSE CESAR S CAPA Colonel (GSC) PA Chief of Staff (Sgd) CORNELIO C ALDEA JR Colonel PA Adutant General DISTRIBUTION: “E” RESTRICTED 309 . rules and regulations inconsistent with the provisions of this Circular are hereby rescinded 7.RESTRICTED (2) Screen and thoroughly check individual service records and other documents pertinent to active commissioned military service rendered. are hereby covered by Section 1c of Executive Order Nr 79 dated 2 Dec 86”. EFFECTIVITY: This Circular is effective this date. (1) Orders for reserve officers with ten (10) years of continuous active commissioned service of 02 Dec 86 shall be specially state the following: “Following named officer having rendered ten (10) or more years continuous and satisfactory active commissioned service as of 2 Dec 86. RESCISSION: Letter Directive HPA dated 30 Sep 86. (2) Order for reserve officers who have rendered ten (10) years of continuous active commissioned service after 02 Dec 86.’ 6. and other policies. dated 02 Dec 86. shall specifically be worded as follows: “Following named reserve officers having rendered ten (10) years of continuous and satisfactory active commissioned military service are hereby covered by section 1c of Executive Order Nr 79. Category 2.

surgical ward. SCOPE: This publication covers the policies and procedures to be followed by all PA medical facilities. disposition of non commissioned officers (NCOs) who are registered nurses and initially enlisted in the Philippine Army in preparation for their assumption of staff nurse position.Bachelor of Science in Nursing degree obtained from recognized college and university of Nursing in the Philippines. DEFINITION OF TERMS: a. obstetric ward. dispensaries. Supervision and Control – management functions exercised by the army chief nurse over the NCO Nurse under this special enlistment program. c.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. BSN . 3. PA Medical Unit or Facility – hospitals. and infirmaries providing health services to the military assigned PA. Job Description – clear statements describing the specific duties and responsibilities of the nurse NCO. Clinical Area . pediatric ward. infectious ward. g. d. utilization. medical ward.any of the general and/or specialty nursing units within the PA medical facility that include but not limited to the following: emergency room. operating room. RESTRICTED 310 . recovery room and nursery. b. Nurse NCO – Non Commissioned Officers or Enlisted Personnel of the Philippine Army who are registered nurses by profession. e. PURPOSE: This directive prescribes the policies and procedures in the selection. medical intensive unit (MIC). Performance Evaluation – assessment of the nurse NCOs clinical performance within a specific period based on the existing nursing standard. their dependents and authorized civilians. 2. f. Makati City AAGPD SUBJECT: Special Enlistment of Registered Nurses 28 February 2006 TO: All Concerned 1.

Generally. Contingency Situation – refers to the situation where the Philippine Army needs the services of additional nurses. Inclusion Criteria – qualifications standards to be used in the selection and acceptance of nurses to the special enlistment in Philippine Army for registered nurses. k. RN . drills. Physically and mentally fit for medical service and cleared by appropriate security agencies. Specifically.RESTRICTED h. situation. through enhancement of knowledge and expertise. RESTRICTED 311 . b. special enlistment in the PA for registered nurses is aimed to address the acute shortage of nursing staff in the different PA Medical facilities. l. exercises and its application. Clinical Phase – refers to the specialty application in nursing practice as to the nurses clinical roles in PA medical facilities. PRC license. the program is aimed to achieve the following objectives: 1. Nurse NCO to be included in special enlistment for registered nurses must satisfy and adhere to the following inclusion criteria: 1.Registered Nurse refers to a BSN graduate who holds valid and current license to practice nursing in the Philippines. Male and Female candidates must be single and with A graduate of BSN and a holder of a valid and current To develop a ready pool of nurse NCOs for contingency 4. j. 6. To provide opportunities to selected NCO nurses assigned in PA medical facilities to develop their potentials. 5. A natural born Filipino citizen. Must be willing to be assigned in any PA health care facility with initial enlistment of E1 (Pvt). 4. Should not before than 26 years old and with height requirements of 62 inches for female and 64 inches for male candidates. 2. Basic Military Phase – refers to the military theories. 2. pleasing personality. 3. i. POLICIES: a.

Fort Bonifacio General Hospital (FBGH) will be the primary medical facility to conduct the clinical nursing phase. To avoid vacancy of slots after term of duty. Chief. c. Chief. For proper accounting and supervision. If he/she wants to serve more. g. (Annex A . 8. b. c. The Office of the Army Chief Nurse will recommend the projected assignments/utilization of the nurse enlistees based on the fill-up of PA medical facilities in PA major units. Must be willing to serve the PA for three (3) consecutive years (1 Term). nurse applicants may be enlisted with the rank of E1 after successfully passing all the requirements in “we enlist as they come”. will be given appropriate appraisal report. nurse NCO who will undergo training shall be placed under the direct supervision and control of the Army Chief Nurse for the duration of training. PA thru APMC for the issuance of appropriate orders. Must have served the PA for one (1) year before joining the clinical nursing program for EP nurses. Nursing Svc/OIC/NIC of PA medical facilities will initially screen applicants who qualify to undergo the special enlistment in the PA for registered nurses. Upon completion of the needed requirements. Qualified nurses will be appointed as 3rd Class trainee (Nurse Trainees) and will undergo one (1) month training program composed of two (2) weeks military orientation phase and two (2) weeks clinical phase. If opt to go abroad. d. OACN will submit names of successful nurse applicants to G1.Program of Instruction) e. Nursing Svc/OIC/NIC of PA medical facilities will make lateral coordination and recommend qualified applicants to OACN. 9. 5. will undergo training (CS). (Annex B) f. Upon completion of the one (1) month training program. d. the OACN will conduct final interview and selection on the qualified applicants. nurse NCO shall assume the duties and responsibilities stipulated in the job description of staff nurse attached. RESTRICTED 312 . During the clinical phase. PROCEDURES: a. e. f. ACN shall forward to OG1 thru APMC the recommendation for enlistment.RESTRICTED 7. Must be willing to accept the nursing responsibilities specified and to go on actual nursing duties on designated clinical area.

BY COMMAND OF LIEUTENANT GENERLA ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 313 .RESTRICTED 6. RESPONSIBILITY: The Office of the Army Chief Nurse will be responsible for the selection. EFFECTIVITY: This directive takes effect upon publication. 7. training and utilization of nurse enlistees.

Republic Act Number 8220. e. such service can be extended up to the date of compulsory retirement or upon attainment of the maximum tenure-in-grade for E-7. Likewise. DND dated 20 October 2004. Taguid City 1/AAG SUBJECT: Extension of Military Service After ETE For the Purpose of Compulsory Retirement 01 November 2004 TO: All PA Major Subordinate Units 1. d. Letter Directive. Presidential Decree Number 1638. Otherwise. provided. and f. as amended and /or upon attainment of the maximum tenure-in-grade as E-7 (MSgt). Subject: Selective Enlistment/Reenlistment.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Reference: a. E-8 and E-9. series of 1996. c. series of 1991. 2. Circular Number 13. GHQ AFP dated 24 January 1997. Subject: Additional Enlisted Grades/Ranks in the AFP. respectively pursuant to para 1 of reference 1 (c). b. Subject: Extension of Military Service after ETE for the Purpose of Compulsory Retirement. AGS Family Meeting on 09 September 2004. In order to protect the interest of the Philippine Army and its resources to establish a uniform policy for the extension of military service after ETE. as amended. This in consideration with satisfactory active military service being rendered by the EP. pursuant to RESTRICTED 314 . E-8 (SMS) and E-9 (CMS) of 12 years. 3. that the maximum period of extension is for 18 months or one year and a half (1 ½) only. GHQ AFP. Circular Number 15. concerned EP shall be required to apply for reenlistment. five years and three years. GHQ AFP dated 16 Aug 2000 amending para 10 Circular Number 1. This Headquarters received numerous requests of enlisted personnel (EP) whose expiration of Tour of Enlistment (ETE) expires one year and a half (1 ½) and below the date of their compulsory retirement upon attainment of the retirement age of 56 years pursuant to section 5a of PD 1638.

which provides that “the term of enlistment of a person. Latest Promotion Orders (for personnel attaining the maximum tenure-in-grade). BY COMMAND OF LIEUTENANT GNERAL SENGA (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 315 . fortuitous event. AFPSSUs and Unified Commands is the Deputy Chief of Staff. who cannot be discharged under existing laws or regulations on the date of its expiration due to sickness or injury contracted in the line of duty. c. d. PA while personnel assigned GHQ proper. b. Duly accomplished Personnel Action Form (PAF) Statement of Service for the Army Record Center. 6. or any other justifiably unavoidable cause. Major Unit Ones for those EPs assigns shall administer these extensions of military service after ETE for purposes of compulsory retirement date with the necessary documents as follows: a.” 4. shall be extended to the day when the discharge can be effected. Non-pending case clearance. AFP.RESTRICTED the provisions of para 4 (a) (6) of reference 1 (d). Last Reenlistment Order. and f. For widest dissemination and strict compliance. force majeure. e. The approving authority of those personnel assigned is the Commanding General. Birth Certificate from the National Statistics Office (NSO). 5.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. medical/physical examination and interview in tow (2) weeks time. The interest of the military service shall be the primary consideration when reenlisting an enlisted individual. the command has been receiving complaints from field unit commanders that enlisted personnel are using the reenlistment activity as an excuse for being absent from their respective units. Several directives relative to this had evolved with intention of rationalizing the objectives of reenlistment program visà-vis with that of the battlefield operational needs. b. The terms of reenlistment is not considered as a personal right of the applicant or a matter of personal consideration. Armed Forces of the Philippines. e. Of late. Makati City 8/ SUBJECT: Restructured Reenlistment System 07 July 2004 TO: See Distribution 1. This document prescribes the policies and administrative procedures governing the reenlistment of the Philippine Army personnel in the Regular Force. It is along this thought that the Command is introducing a system which aims to shorten the reenlistment process by terminating the BBT and integrating only some basic subjects of the BBT into the reenlistment process. units effective strength is deteriorating to the detriment of combat effectiveness and general morale and welfare. d. The interview will be selective in such a way that only those personnel with cases or impediments will be made to appear before the interview RESTRICTED 316 . The other important subjects in the BBT shall taken in other education & training for a or programs. General: a. Reference: HPA Letter Directive dated 16 June 04. The new reenlistment process will be structured in such a way that the whole that the whole procedure will be shortened through the integration of the identified basic subjects of the BBT. Subject: Termination of Back to Basic Training. As a result. 2. c. This was made more complicated with the infusion of the Back to Basic Training (BBT) program as mandatory requirement for reenlistment.

d. All the Division Training Units (DTUs)/ Engr Brigade Training Units (BTUs) and concerned training unit of the major combat/service support units shall provide support in terms of instructors and trainors. in coordination with G1s. b. etc. Policies: a.RESTRICTED board. See attachment: Program of Instruction) 4. f. ASCOM. supervise drills and monitor the two-week regimented training of the re-enlistees. This will benefit the line units who not suffer from long absences of personnel. All Station Hospitals that will be tasked to conduct the physical/medical examination of the reenlistees shall strictly adhere to the schematic RESTRICTED 317 . HHSG.. Purpose and Concept: a. ARESCOM. b. TRADOC. 3. Respective G1s in coordination with the G8s to create a Reenlistment Office at the different Infantry Divisions/ Engineer Brigades and other major combat/service support units of the Army with authority to process the reenlistment of personnel (i.e. Provide specific guidelines in processing the reenlistment of PA personnel in order to improve the efficiency of the process without prejudice to the policies and procedures stipulated in GHQ Circular Nr 13 dated 15 July 91 and HPA Letter Directive dated 01 Sept 89. of the different Infantry Divisions/ Engineer Brigades and other major combat/service support units of the Army shall create a training team that will handle the identified basic subjects and non academic subjects. The Reenlistment Office shall be supervised by their personnel branches/offices and will be responsible for the systematic processing of the applicants and will also cater to their administrative requirements during the entire process. SG. c. Respective units of the re-enlistees shall closely coordinate with their respective Reenlistment Offices on all administrative matters that must be prepared and acted upon to ensure orderly conduct of the reenlistment process. The Philippine Army and the different Divisions and Brigades which were given the authority to reenlist personnel with qualified status to fill up the authorized reenlistment strength shall ensure that applicants for reenlistment are provided adequate life support facilities and other collateral administrative support for reenlistment. The identified basic subjects of the BBT will be integrated into the reenlistment process for efficient and systematic procedure.). d. c. Respective Service Battalions/Companies of the Infantry Divisions/Engr Brigades and the other major combat service support units shall provide training personnel and support facilities. Respective G8s.

i. LABde. The physical/medical examination starts immediately after orientation and every morning thereafter. RESTRICTED 318 . RCP and Liaison NCOs will be responsible for securing Division clearances. g. All re-enlistees must pass the physical fitness test (PFT) to be conducted by their respective Reenlistment Offices. Classes for the identified basic subjects will be conducted in the afternoon and thereafter. Respective Reenlistment Office shall accommodate and process non-organic personnel or re-enlistee of all OPCON units (SOCOM. Applicants shall have completed the required documents before submitting it on Thursday the following week. ASCOM etc) and they will send the result of Physical/Medical examination Physical Fitness Test result and Certificate of Attendance to their respective units. All re-enlistees as scheduled shall complete their reenlistment in two (2) weeks time. Respective G1s. d. b. e. Impediments herein will include the following: 2) 3) 4) Failure in Physical/Medical Examination. shall program and schedule the re-enlistees to undergo the reenlistment process by batches – giving due consideration to the capability of their respective Reenlistment Offices and training teams to handle the two-week regimented training and their station hospitals to conduct the physical and medical examinations at any one time. The selective Reenlistment Board will direct applicants with the impediments to appear before them and ensure that they have complied with the requirements lacking and extend their session if necessary. Failure in the re-enlistment process/program due to demerits. (See Attachment: Schematic Diagram of the Guidelines and Procedures: a.RESTRICTED diagram provided for this purpose Revised Reenlistment Process). h. in coordination with G8s. The reenlistment process will commence on Sunday with applicants reporting to the respective liaison offices for accounting and issuance of clearances. 5. j. Concerned unit commanders shall endorse to the reenlistment authority the application for reenlistment of re-enlistees who are expansively and impartially assessed as good performers and assets of the Army. c. Respective NCOIC. Failure in the Physical Fitness Test (PFT). f.

This will practically eliminate the idle time in the examination process and will optimize the whole reenlistment process integrated with the required subjects. For a more systematized and optimal procedure. Task Organization of Reenlistment Office: The Reenlistment Office shall be created at the different Infantry Divisions/Engineer Brigades and other major combat/service support units of the Army who were given the authority to reenlist personnel. Restructured Reenlistment Program: a. Reenlistment Board will then send radio message to respective units of EP who have finished the reenlistment process for monitoring purposes. with specific duties and responsibilities. 7. The office shall be composed of five (5) personnel. c. The detailed schedule of activities is herein attached outlined to serve as specific guide for the conduct of the reenlistment process (See Attachment: Proposed Reenlistment Schedule). This scheme will allow the command to closely monitor their personnel who are re-enlisting and at the same time instill into them the basic knowledge and attitude of soldiery. l. those who finished in their respective stage will automatically proceed to the next stage (in chronological order) and so forth and so on. Chief of Office – (rank rqmt: O3) 1) process. Applicants are advised to clear out from the Reenlistment Office before returning to their proper station. as follows: a. (See Attachment: Schematic Diagram of the Revised Reenlistment Process). The OIC Reenlistment Office in coordination with the Chairman. officer led. Supervise the overall conduct of the reenlistment RESTRICTED 319 . the whole morning will be allocated for the conduct of medical/physical examinations and the 16 academic hours of four (4) days for the afternoon sessions will be used to lecture on the identified basic subjects. b. 6.RESTRICTED k. 2) Schedules all reenlistees to undergo the reenlistment process by batches in coordination with the re-enlistees’ respective units. In the 2-week reenlistment process. the prescribed ten (10) examination stages will be simultaneously undertaken by the applicants to maximize the examination time. until the applicant has covered all the 10 stages. The schematic diagram will show the intended process by which the medical/physical exam will be carried out starting from registration up to completion. All applicants should have completed their re-enlistment before Saturday of the second week. The applicants will be formed into 10 groups that will be designated to each of the examination stages and will start simultaneously.

2) exam. 5) Responsible for the smooth conduct of the BBT. 3) Assist in the coordination with the Medical/Physical Examination Board for the conduct of the applicants examination. Attend to the administrative requirements of the Accompany the applicants to the medical unit for the 1) Manage the applicant’s subsistence allowance for their meal during the duration of the reenlistment. 4) Coordinates with the Medical and Physical Examination Board for the conduct of the applicant’s examination. 2) Assist the in coordinating with the training unit for the facilities. 5) interview. 3) Manage all financial requirement of the office. 2) applicants. Admin NCO/Personnel Sgt – (rank rqmt: E-6) 1) Ensure that the applicants will be grouped accordingly during the exam and the conduct of the Physical Fitness Test (PFT). instructors and the conduct of the Physical Fitness Test (PFT). Chief Clerk (NCOIC) – (rank rqmt: E7) Coordinates with the Reenlistment Board for the selective 1) Assist the Chief of Office in supervising the over-all conduct of the reenlistment process. 3) 5) applicants. a. 4) reenlistees.RESTRICTED 3) Coordinates with the training unit for the use of facilities. d. Manage the preparation and actual messing of the RESTRICTED 320 . Finance Sgt/Mess Sgt – (rank rqmt: E-5) Ensure that the examination procedure is in order. instructors and the conduct of the Physical Fitness Test (PFT). Provide house rules and administrative briefings to the c.

Clerk/Typist – (rank rqmt: E-3) 1) Prepares the administrative reports of the office. All other publications inconsistent with this directive is/are hereby Performs other tasks as the chief of office of the chief BY COMMAND OF LIEUTENANT GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “D” RESTRICTED 321 . rescinded. 9.RESTRICTED e. Effectivity. 2) Prepares the After Reenlistment Report for every batch of re-enlistees for submission to higher headquarters. 3) clerk may direct. This directive shall take effect on the 3rd quarter CY 04. 8.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. RESTRICTED 322 . Thus. AFPRG 165-362 GHQ.Hepa B (HBsAg) and Drug Test Clearance shall form part of the personal requirements of applicants prior the conduct of Physical and Medical Examination (PME) for pre-entry application (commission/enlistment) into the Philippine Army. 2. it is important that candidates undergo series of test before they qualify to enter the service. 4. Officer Candidate Course (OCC) and enlistment) to the Philippine Army. 3. PURPOSE: This directive prescribes the policies and guidelines for the Philippine Army to prevent entry of physical unfit and drug dependents into the Officer Corps and the men in ranks of the Philippine Army. as amended subject: Standards of Physical Examination. . 5. Cir Nr 3 dated 01 April 2003 re AFP Anti-Narcotics Policy. SOP Nr 5 dated 10 June 2003 re AFP Policy Guidelines on Hepatitis B Testing and immunization. Metro Manila AAGPD SUBJECT: 20 October 2005 Physical and Medical Examination for New Entrants TO: All Concerned 1. b. Call to Active Duty. APPICABILITY: This directive applies to applicants/candidates particularly new entrants or pre-entry application (Commissionship. REFERENCES: a. GENERAL: It is the desire of the Command to ensure that all candidate officers and applicants for enlistment are physically and medically qualified and are not inflicted with diseases particularly of Hepatitis B (HBsAg) and must be free from any drug-related addiction/dependency. AFP dated 29 Oct 96. POLICIES: a. b.

b. Hepa B immunization maybe required to other personnel already in the service when the program is expanded. HPA and major unit commanders shall create a board to select the centers/facilities in their respective AORs to determine the authorized testing centers. AFPRG165-362. c. Likewise. e. for those who will not undergo training (ie. After passing the Hepa B and Drug Test applicants/candidates will be subjected to the usual thorough Physical and Medical Examination (PME) that includes: (1) (2) (3) (4) (5) (6) X-Ray of the chest Serological test for syphilis Urine examination including microscopical examination Electrocardiogram Complete Blood Count Stool Examination c. selected special enlistment etc). immunization will have to be given before their deployment to line units. PROCEDURES: a. The conduct of the PME for applicants/candidates will be in accordance with the provision of Section II. The board shall be composed of the following: Chief of Staff G1 G2 Chairman Vice-Chairman Member 323 RESTRICTED . Commissionship. Commanding Officers of the Fort Bonifacio General Hospital and all major subordinate station hospitals/facilities involved in the conduct of PME of PA applicants/candidates shall identify Hepa B Accredited and Dangerous Drug Board Accredited Drug Testing Centers in their AOR that will be recommended to their respective Commanders for authorization. d. Another immunization will have to be given during training which will be shouldered by the Philippine Army. 6. Applicants/candidates who are cleared for Hepa B infection will undergo at least one (1) immunization of Hepa B at their own expense preferably after the final interview and prior selection/appointment. para 9b. Positive results in Hepa B (HBsAg) and Drug Test shall be ground for disqualification.RESTRICTED b.

RESPOINSIBILITY: a. The list of identified testing centers shall be submitted to the Army Chief Surgeon (ACS) for notation and recording. FUND SUPPORT: G1. PA shall program the fund requirement for PME and Hepa B Immunization of new entrants for the Personnel Services Budget. RECISSION: Other policies. ACS to furnish to all recruiting units of list of applicants/candidates found to be positive in Hepa B and Drug abuse for their reference. directives and orders inconsistent with this circular are hereby rescinded RESTRICTED 324 . S Hosp - Member Member Member/Sec d. f. Medical Officers engaged in making these examinations must fully and accurately record all medical findings in such a clear and complete manner that no question as to its character. Station Hospitals shall keep a record and submit names of disqualified applicants to the ACS for reference. Medical Boards/COs. g. d. Applicants/Candidates will be required to have Hepa B and Drug Tests only at authorized centers. 7. 9. b. c. Commanding Officers of hospitals/facilities involved in the conduct of PME shall contact concerned testing centers in order to verify/confirm results submitted by applicants or instead direct said authorized centers to submit results of test for reference. degree and significance can rise when the report of the board is reviewed. Each defect noted must be properly established and recorded. e. Station Hospitals involved in the conduct of screening and selection of candidate officers and soldiers shall only accept applicants whose test results are from duly authorized clinics/drugs test centers. 8.RESTRICTED G3 G4 CO. Major unit commanders thru their commanding officers of training units in coordination with the CO’s of hospitals shall see to it that immunization of Hepa B which will be administered by Philippine Army will have to be given to candidates before the closing of said trainings.

EFFECTIVITY: This directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 325 .RESTRICTED 10.

The Command should recruit individuals for enlistment based on their qualifications and not merely by virtue of affiliation with officers or any personality in our organization. all Commanders are hereby directed to clear your respective offices/units of “strikers” and desist from accommodating same for the purpose of enlistment. this could pose security problems in our camps. Makati City 1/Admin SUBJECT: No Civilian Helper (Striker) Policy 18 February 2004 TO: All Concerned 1. 5. This practice somehow deprives equal opportunity among applicants and denies the organization from getting only the best. whom they believe can better increase their chances of entering the military service. Moreover. The Command has observed that there is an increase in the number of civilians working as helpers (strikers) of different offices/units in various camps. Reference: Command Guidance. 4. Henceforth. For strict compliance. effective 15 February 2004. 3. BY COMMAND OF MAJOR GENERAL ABU: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 326 .RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 2. Understandably these helpers settle for this employment arrangement for the meantime purposely to establish acquaintances with officers and senior NCOs.

Subject: AFP Post Retirement and Separation Employment Plan “Gabay at Alalay sa Kawal (GALAK) na Retirado” 2. c. Policies: a. b. Purpose: This Letter Directive sets forth the policies and guidelines on the implementation of the Post Retirement and Separation Employment Plan “Gabay at Alalay sa Kawal (GALAK) na Retirado” in the Philippine Army 4. General: In line with LOI 68-95. This program is intended for military personnel on voluntary basis who are retiring. which will give them greater opportunity to secure gainful employment when they finally leave the military service. the Philippine Army is tasked to formulate and implement plans to provide military personnel who are retiring whether compulsory or optional. and major units/commands will develop and conduct projects and activities that will equip soldiers-beneficiaries with marketable skills. and knowledge and skills in entrepreneurship. Reference: LOI 68-95. 3. RESTRICTED 327 . EBdes. EBdes and major units/commands will undertake the program through an integrated approach that will involve closer coordination with other government organizations.RESTRICTED HEADQUARTERS PHILIPPINES ARMY Fort Andres Bonifacio. Metro Manila 1/AAG SUBJECT: 22 February 2005 Guidelines on the Implementation of the Post Retirement and Separation Employment Plan TO: See Distribution 1. private corporations and other private entities/institutions. Infantry Divisions. resigning or being separated with viable employment alternatives thru training on entrepreneurship and in marketable skills that will transform them as productive members of the society. resigning or due for separation or discharge from the service. GHQ AFP dated 14 Sep 95. The Philippine Army through the Infantry Divisions. non-government organizations.

private corporations and employment agencies in the area. Application must contain among others information such as personnel circumstances. 5. MERALCO FOUNDATION. DOLE. interviews will be conducted as part of the needs assessment to determine soldiersbeneficiaries’ skills. etc. TLRC. skills training. G1 shall exercise staff supervision over the implementation of the program. Soldiers-beneficiaries who need skills or training in entrepreneurship will be referred to government agencies and NGOs such as TESDA. e. priority shall be given to military personnel in the active service who are retiring. c. Other military personnel who have retired. TLRC. Coordinating Instructions: a. etc. Application will be processed and evaluated and as practicable. POEA.) for accreditation and to ensure availability of employment or livelihood opportunities for the beneficiaries. Guidelines: a. f. however. Infantry Division. b. resigning or due for separation. and major unit commanders are responsible in the implementation of this directives c. Retiring personnel must have completed and submitted their supporting papers for retirement before they can avail of the program. EBde. d. DTI. for accommodation in training programs these entities/institutions are offering/undertaking. However. In-house training may be conducted in Infantry Division. work experience and training/work preference. The AC of S for Pers. EBde. Interested military personnel who want to avail of the program will signify their intention by submitting application to G1s of Inf Div. EBde and major units at least six (6) months before the date of their retirement or separation. b. EBdes and major units shall issue appropriate letter orders to military personnel for the purpose of undergoing skills or RESTRICTED 328 . may also avail of the program.RESTRICTED d. competencies. g. FILVETS. Units shall assist soldiers-beneficiaries secure employment or apply for credit financing for livelihood and income generating project through linkages with government agencies. G1 of Inf Divisions. 6. AYALA FOUNDATION. resigned or have been separated/discharged. and major unit/command headquarters level only. interests and plans and to determine the particular kind of assistance to be provided. such training must be tied up and conducted in cooperation with government agencies or NGOs (TESDA. educational attainment.

f. e. PA. 7. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “E” RESTRICTED 329 . Units shall conduct inter-agency coordination in various Government Organizations/NGOs in respective areas for the effective implementation of the program. Effectivity: This Directive takes effect upon publication. Units shall support this program out of their MOOE.RESTRICTED livelihood training in government or private institutions covering the period of the training. d. Units to submit monthly periodic report and listing of military personnel-beneficiaries to G1.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. This being the case there is a need to provide for a “women’s welfare – friendly service” and at the same time show the Army’s concern on the gender sensitively to the said survivors. The survivors left by deceased members of the Philippine Army are generally women. BY COMMAND OF LIEUTENANT GENERAL CAMILING: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” RESTRICTED 330 . 4. Reference: Command Guidance dated 30 July 2003. One of the ways of providing such is letting their fellow women task care of their concerns in the followup of the documents and benefits of their loves who passed away. 5. Makati City 1/AAG SUBJECT: 06 August 2003 Designation of Female Soldiers as Survivor NCOs TO: All Concerned 1. For guidance and strict compliance. shall designate a female soldier as their Survivor NCO. 3. In this connection. This letter directive takes effective upon publication. 2. all units with female soldiers assigned to them. usually the wives or mothers.

RESTRICTED Chapter 7 Budget & Fiscal RESTRICTED 331 .

the Command would like to give greater premium to the paycheck of PA personnel for individual benefit and family protection. For these reasons. References: a. Metro Manila 1/AAG SUBJECT: Take-Home Pay of PA Military Personnel and Civilian Employees 26 May 2005 TO: All Concerned 1. However. Subject: Reiteration on the implementation of HPA Ltr Dir dated 30 July 2001. Consequently. Subject: Measures to Reduce Loans of PA Personnel. guidelines: Unit Commanders/Chiefs of Office are directed of the following a. after all mandatory deductions have been made”. Command Guidance.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. paragraph 41 of HPA Ltr Dir dated 30 July 2001. 2. this was not strictly carried out which resulted to individual sacrifice and deprivation of a happy family way of living. Reference 1b.000.00 over and above the subsistence allowance. 5. 3. PA personnel should have at least a take-home pay of not lower that P 6. reiterates the Command’s policy to reduce excessive loans of PA Personnel.200. after all mandatory deductions have been made” is amended to read: “The monthly.00. RESTRICTED 332 .00 over and above the subsistence allowance. which states: “The monthly.000. Reference 1a. HPA Letter Directive dated 03 Sep 03. b. minimum take-home pay of PA military personnel and civilian employees shall not be lower than P 2. To use disciplinary powers in order to discipline erring personnel who are found violating this directive. minimum take-home pay of PA military personnel and civilian employees shall not be lower than P 4. 4.

Failure of the Unit Commanders/Chiefs of Office to implement this directive will be dealt with accordingly.RESTRICTED b. This directive takes effect upon publication. 6. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 333 . Responsible for the strict implementation of this letter directive. 7.

problems on funding requirements of the RCA payrolls and the mode of distribution used for issued RCA check from the issuing unit (FCPA) towards individual reenlistees. 4. RESTRICTED 334 . secured and cheapest way of forwarding our communications and other critical documents to our FSUs. PA Post Attn: AC of S for Personnel. PA on 100900H January 2. The RCA checks centrally issued at FCPA are forwarded to the different FSUs in the field through steel pouch that are sent once a month via airplane and commercial buses.RESTRICTED HEADQUARTERS FINANCE CENTER. Anent ref above. This mode used is the safest. In order that the distribution of RCA check to concerned reenlistees will be made faster. 280. Taguig. Reference: Conference Conducted at MFO. as sending the RCA checks through LBC and/or other related means are discouraged due to security reasons.00 (back and forth) for every activity or a total amount of P45. 3. G1 1. Metro Manila FCPA3 SUBJECT: 11 January 2006 Payment of Reenlistment Clothing Allowance (RCA) TO: Commanding General. 2006. This activity shall entail an estimated expenses amounting to P11. Some of the identified causes contributing to the slow payment that needs immediate attention are the following: the delay submissions of reenlistment orders coming from the Divisions.00 quarterly. FCPA was tasked to present solution to address the problem on the mode used to distribute issued RCA check to individual reenlitees. the conferees unanimously agreed after thorough discussions that the system presently used in the payment of RCA “In Cash” to PA reenlistees has more advantages as compared to the proposed decentralization of RCA payment. this Center recommends increase in the frequency of sending steel pouch to the different FSUs from once a month to twice a month. PHILIPPINE ARMY Fort Andres Bonifacio. 320.

In view of the foregoing.00 to defray the expected shortage due to the planned increase in the frequency of sending the steel pouches. recommend that the funds for mailing services being provided to this Center on quarterly basis be increased from P380. (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer RESTRICTED 335 . For information and reference. 280. 6.00 to P425.RESTRICTED 5. 000.

Subject: Measures on the Proper Utilization of RCA “In Cash. Camouflage One (1) each Poncho Tent. Camouflage RESTRICTED 336 . POLICIES: a.592. Circular Nr 6.85) for EM and ELEVEN THOUSAND FIVE HUNDRED NINETY TWO AND 20/100 PESOS (P11. A reenlistee is primarily responsible for the proper spending of his RCA.” c. REFERENCES: a. Subject: Implementing Guidelines on the Payment of RCA “In Cash” and Issuance of RCA “In Kind” for CY 2005. Its utilization is primarily intended for the purchase of authorized clothing and individual equipment as determined by this Headquarters. Trainees and Reservists. HPA Letter Directive dated 22 June 2005. 3. AFP dated 07 August 2002. b. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. The RCA shall be given in cash in the amount of TWELVE THOUSAND THREE HUNDRED SIXTY FIVE AND 85/100 PESOS (P12.365. PURPOSE: This directive prescribes the policies and procedures on the proper utilization of Reenlistment Clothing Allowance (RCA) received by all reenlistees of the Philippine Army starting 01 January 2005. Subject: Authorized Clothing Allowances of Military Personnel. Metro Mnila 1/AGPD SUBJECT: 06 October 2005 Control Measures on the Proper Utilization of RCA TO: See Distribution 1. He is required within one (1) month upon receipt of the RCA to procure the mandatory items as follows: 1) For Enlisted Men in Field Units Two (2) pairs BDA without Cap Two (2) pairs Combat Boots One (1) each Lousy Hat. HPA Letter Directive dated 04 March 2005. 2. GHQ.20) for EW.

CCIE procured must have the authorized specifications. all CCIE Items shall be purchased from 72-100 RF Stores or accredited military clothing stores. RESTRICTED 337 . Camouflage One (1) set GOA Green One (1) pair Dress Shoes One (1) Beret 3) For Enlisted Women One (1) pair BDA without Cap One (1) pair Combat Boots One (1) GOA Green Cloth One (1) pair Shoes. To insure this. Camouflage c. Major Unit Commanders shall process application for accreditation of interested military clothing stores/suppliers in their respective areas and endorse the prospective applicants to CG. 4. Major Unit Commanders shall recommend the termination or cancellation of accreditation of military clothing stores/suppliers who failed the authorized CCIE specifications. PROCEDURES: a. Dress. An individual soldier shall also maintain a minimum quantity of other mission-essential CCIE items that will be set by their respective major unit commanders. Pump. Low Cut. LW One (1) each Poncho Tent. PA (Attn: G4) for approval of accreditation with the corresponding attachment as follows: 1) 2) Application Form Business Permit 3) Audited financial documents or other official documents. e. d.RESTRICTED 2) For Enlisted Men in the Garrison One (1) pair BDA without Cap One (1) pair Combat Boots One (1) each Lousy Hat. All Unit Commanders are primarily responsible in ensuring that the reenlistees shall properly spend their RCA for its intended purpose and they shall inspect for completeness of the minimum number of CCIE in the possession of individual reenlistee. Camouflage One (1) each Poncho Tent. b. that determine the annual business income or financial capacity of the store. Clarino One (1) pair Shoes.

RESTRICTED

c. Upon purchase of CCIE, reenlistee shall present the items with the official receipt to his immediate commander. The authorized namecloth must have been sewn on the BDA and appropriate legible markings must be made to ensure that the items will not be used by other reenlistees/soldiers for presentation. d. G1s of Major Units shall consolidate the RCA Utilization Report forwarded by their subordinate units and submit a quarterly report to CG, PA (Attn: G1) 5. RESPONSIBILITIES: a. Individual Reenlistee

1) A reenlistee must personally withdraw his/her RCA check at the designated servicing FSU. In case of his/her non-availability, he/she issues authority to withdraw to be approved by his/her Unit Commander/Chief of Office. 2) Upon receipt and encashment of RCA, procures the mandatory CCIE and other items required by his unit commander. 3) In case of non-receipt of RCA check, a reenlistee shall inform his/her Unit Commander/Chief of Office for appropriate action. b. G1, Major PA Units 1) their personnel. 2) 3) prior ETE. 4) personnel. 5) c. Monitors the proper spending of RCA. Monitors the release of RCA to newly reenlisted Facilitates reenlistment procedures. Issues reenlistment orders not less than three months Monitors the Expiration of Term of Enlistment (ETE) of

G4, Major PA Units accreditation of manufacturers and

1) Facilitates the privately owned military clothing stores.

2) Disseminates authorized specifications, certified manufacturers of CCIE items, accredited military clothing stores and designated market ceiling price of CCIE items. 3) Ensures that accredited military clothing stores are selling CCIE items having the authorized specifications and at a reasonable price.

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338

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4) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating therein the noted observations, name of seller and name of manufacturer. 5) d. Determines and maintains the unit’s Tariff Size Profile.

Major Unit Commander

1) Primarily responsible in ensuring that reenlisted personnel under his command shall properly utilize his reenlistment clothing allowance. 2) Ensures the completeness of essential CCIE items of their personnel through the conduct of showdown inspection. 3) Imposes disciplinary actions incomplete, dilapidated and unauthorized items of uniforms. e. G1, PA 1) 2) 3) f. Programs and facilitates the release of RCA funds. Monitors the status of reenlistees. Monitors the proper spending of RCA . on personnel with

G4, PA 1) Strengthens the operation and management of 72-100

RF Stores. 2) Formulates procedures, rules and regulations on the accreditation of manufacturers and military clothing stores/suppliers. 3) Approves the accreditation of manufacturers and military clothing stores/suppliers and issues certificates with a validity of one (1) year. 4) Disseminates approved CCIE specifications, certified manufacturers of CCIE items and accredited military clothing stores/suppliers. g. Finance Service Units 1) h. Facilitate the distribution of RCA checks to reenlistees.

72-100 RF Stores 1) Maintain inventory stocks of CCIE at the different 72-

100RF stores.

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339

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6.

ADMINISTRATIVE PUNISHMENT:

a. Reenlistees who failed to procure the mandatory CCIE items within one (1) month after receipt of RCA shall be reprimanded. b. Reenlistees who failed to procure the mandatory CCIE within three (3) months after receipt of RCA shall be demoted to the next lower rank. c. Reenlistees who failed to procure the mandatory CCIE within six (6) months after receipt of RCA shall be demoted two (2) ranks lower d. Reenlistees who failed to procure the mandatory CCIE within one (1) year after receipt of RCA shall be discharge from the service. e. Unit commanders who fail to ensure the proper utilization of Reenlistment Clothing Allowance (RCA) of their personnel shall be reprimanded and relieved from their unit. 7. RESCISSION: HPA Letters Directive dtd 04 March 2005 and dtd 22 June 2005 are hereby rescinded. 8. EFFECTIVITY: This letter directive shall take effect 01 January 2005. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General Incls: A – Application for Accreditation B - RCA Utilization Report (Sample Format) C – Certification that the Reenlistee will Procure Mandatory Items (Sample Format) D – Certificate of Compliance (Sample Format) E – Accreditation Flowchart

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Enclosures: “A” to Letter Directive HPA dated 06 October 2005: (Sample Format) APPLICATION FOR ACCREDITATION 1. 2. 3. 4. 5. Business Name: ______________________________________________________________ Business Address: ______________________________________________________________ Business Permit Nr: ______________________________________________ Name of Owner/Manager_________________________________________ Home Address of Owner/Manager _________________________________ _____________________________________________________________ TIN: ____________________________________________ Community Certificate Nr: ___________________________ Date and Place of Issuance: _________________________ 6. Name of Suppliers/Manufacturers of CCIE Items being sold: Name Address CCIE Items being supplied

I hereby attest that the above information are true and correct.

_________________________________ (Signature of Applicant) Attachments: Authenticated Copy of Business Permit Financial Documents Authenticated Copy of Official Receipt RESTRICTED 341

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Enclosures: “B” to Letter Directive HPA dated 06 October 2005: (Sample Format)

(Unit)

SUBJECT: RCA Utilization Report

TO:

Commanding General, Light Armor Brigade Camp O’ Donnel, Capas, Tarlac Attn: AC of S for Personnel, G1

1. Reference: HPA Letter Directive dtd 01 Jan 2005, subject: Measures for the Proper Utilization of RCA “In-cash” 2. Per above, request be informed that the following personnel complied with the proper spending of their RCA: Name Reenlistment Date Items Procured

3.

Request acknowledge receipt.

___________________ ___________________ ___________________ (Unit Commander)

Incls: Certificate of Compliance Requisition Order Slip Official Receipt of Purchases

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342

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Enclosures: “C” to Letter Directive HPA dated 06 October 2005: (Sample Format)

(Unit) ________________ (Date) CERTIFICATION

This is to certify that _________________________________________ who was reenlisted effective ________________ has complied with the proper spending of his Reenlistment Clothing Allowance with the following purchases: Qty Item Unit Price Total Price OR Nr

Total

-

P

______________________ ______________________ ______________________ (Unit Commander)

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343

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Enclosures: “D” to Letter Directive HPA dated 06 October 2005: (Sample Format)

(Unit)

________________ (Date) CERTIFICATION This is to certify that the undersigned who will be reenlisted effective ________________ will purchase the following essential CCIE items in compliance with HPA Letter Directive dated 06 October 2005: Qty Item Unit Price Total Price

Total

-

P

______________________ ______________________ ______________________ (Re-enlistee)

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HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio, Makati City 1/AGPD SUBJECT: Granting of Collateral Entitlements Based on CY 2000 Basic Pay Rate 12 September 2005

TO:

See Distribution

1.

Reference: Radio Message from CSAFP dated 16 Apr 2004.

2. Be reminded that all collateral entitlements such as Flying Pay, Sea Duty Pay, Combat Duty Pay, Hazardous Duty Pay, Instructors Duty Pay, Parachutist Pay and similar others are not be granted across the board but rather should be selective and be given only to those personnel who are actually performing the said duties. 3. All unit commanders are directed to correct or stop the practice of granting across the board of collateral entitlements to their personnel. 4. Furthermore, payments of collateral entitlements should be computed based on CY-2000 Base Pay Level and not on the current Base Pay Level as they are not included in the implementations of the increase in base pay of military personnel. 5. EFFECTIVITY: 01 January 2005. BY COMMAND OF LIEUTENANT GENERAL ESPERON JR:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

DISTRIBUTION “E”

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345

c. CCIE that will be bought must have the authorized specifications. 2. The remaining twenty percent (20%) can be spent for clothing maintenance and/or purchase of additional CCIE items. To insure this. The eighty percent (80%) must be spent within three (3) months upon receipt of RCA. Metro Manila 1/AGPD SUBJECT: Measures for the Proper Utilization of RCA “In-Cash” 04 March 2005 TO: All concerned 1. He must spend eighty percent (80%) of the RCA purposely for the purchase of CCIE items. The reenlisted personnel is primarily responsible for the proper spending of their RCA. SOCOM. All Unit Commanders are primarily responsible in ensuring that newly reenlisted personnel shall properly spend the 80% of their RCA. b. However. References: a.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. d. Purpose: This letter directive prescribes the policies and procedures that will ensure the proper spending of Reenlistment Clothing Allowance (RCA) to be given “in-cash” to all personnel of SOCOM. LABDE and ISG can facilitate the accreditation of military clothing stores that RESTRICTED 346 . however they are still required to maintain the required minimum ceiling of essential CCIE items. a portion of their RCA may be utilized for other clothing that supports their intelligence functions. HPA Letter Directive dated 5 Mar 2004. Policies: a. LABDE and ISG. For ISG personnel. subject: Modification of Items/Cost Adjustments in RCA “In-Cash” and “In-Kind” Portion. 3. all CCIE Items shall be purchased from 72-100 RF Stores with items procured from accredited manufacturers. The RCA shall be given in cash. HPA Letter Directive dated 7 Aug 2000. Its utilization is primarily intended for the purchase of CCIE. subject: Revised Implementing Guidelines on the Payment of RCA “In-Cash” and Issuance of RCA “In-Kind” b.

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includes military tailoring shops provided that the items being sold have the authorized specifications or made by certified manufacturers. e. An individual soldier must maintain a minimum ceiling of the following essential CCIE Items: 1) Item BDA Suit Lousy Hat Beret Combat Boots Jungle Pack Fighting Rig/Webbings Pistol Belt Suspender Poncho Camouflage/Olive Drab T-Shirt Combat Socks PFT Shorts Meat can w/ spoon and fork Water Canteen with pouch Woolen Blanket Mosquito Net GOA Green Garrison Belt Oversee Cap Dress Shoes Deployment Bag/Duffle Bag 2) Item GOA Green Garrison Belt Dress Shoes Pump Shoes BDA Suit Lousy Hat Beret Combat Boots Jungle Pack Pistol Belt Suspender Poncho Camouflage/Olive Drab T-Shirt PFT Shorts RESTRICTED Female Quantity 2 sets 1 pc 1 pair 1 pair 1 set 1 pc 1 pc 1 pair 1 pc 1 pc 1 pc 1 pc 2 pcs 2 pcs 347 Male Quantity 2 sets 1 pc 1 pc 2 pairs 1 pc 1 pc 1 pc 1 pc 1 pc 5 pcs 3 pairs 2 pcs 1set 2 pc 1 pc 1 pc 1 set 1 pc 1 pc 1 pair 1 pc

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Combat Socks Meat can Water Canteen with pouch Woolen Blanket Mosquito Net Deployment Bag/Duffle Bag 4. Procedures: a.

2 pairs 1pc 1 pc 1 pc 1 pc 1 pc

For the Accreditation of Military Clothing Stores (Incl a):

1) G4, SOCOM, LABDE and ISG shall open the process of application for accreditation to interested military clothing stores within respective AOR. 2) Organization of an Accreditation Committee for Military Clothing Stores with the following composition and functions: b) Composition Chairman Vice Chairman Members - Chief of Staff - G4 - G1 - CO, HHSvc Bn - Unit SAO - Command Sgt Major - Deputy G4

Secretary c) Functions (1) for accreditation by:

Screens all military clothing stores applying

(a) Checking the business credentials and financial standing of all applicants particularly on its legality and credibility to operate as a business entity. (b) samples of CCIE items being sold. (c) Ensuring that the quality and design of CCIE Items being sold are based on the authorized specification or ensures that suppliers authorized by HPA supply the said merchandize. (d) Ensuring that the prices of military clothing and equipment being sold are within reasonable level. (e) Ensuring that the military clothing store provides an Official Receipt for its transactions. RESTRICTED 348 Inspecting the Place of Business and

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(f) Ensuring that the applicant and its suppliers has a good standing with its customers. (2) Recommends to the Commander of SOCOM, LABde and ISG PA the endorsement of screened applicants to CG, PA Attn: G4, PA for approval of their accreditation. The endorsement letter shall be attached with the following documents: (a) Application Form (Incl b) (b) Business Permit

(c) Audited Financial Documents or other official documents which determines the annual business income or financial capacity of the store. (3) Can terminate accreditation military clothing stores who fail to abide by the requirements for accreditation. of

3) G4, PA shall approve the accreditation of military clothing stores and issues the certificate of accreditation with one-year effectivity. 4) G4, PA shall forward the certificate to the Commander of SOCOM, LABDE and ISG Attn: G4. 5) G4, SOCOM/LABDE/ISG shall inform applications to concerned applicants and forwards the certificate. approved

6) G4, SOCOM/LABDE/ISG shall inform the subordinate units about the accredited military clothing stores. b. For the Utilization of RCA (Incl c):

1) Upon receipt and encashment of their RCA checks, newly reenlisted personnel shall accomplish a requisition order form indicating therein the essential CCIE that needs to be purchased. 2) Together with their payment coming from their RCA, the requisition order shall be forwarded to the Unit S4 through the Company Supply Sergeant. 3) The Unit S4 shall collect all orders and facilitate purchase for such items from 72-100 RF Stores or accredited military clothing stores. 4) Upon purchased of CCIEs of newly reenlisted personnel, Unit S4 shall forward to the Unit S1 the Requisition Order Form and the Official Receipt of Purchases from 72-100 RF Stores/accredited military clothing stores. 5) Unit S1 shall accomplished the RCA Utilization Report (Incl d) attached with the following documents: RESTRICTED 349

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a) Certification from the unit commander that the RCA was properly spent by newly reenlisted personnel. (Incl e) b) Requisition Order Form duly signed by personnel concerned, Unit S4 and Sales Clerk of 72-100 RF Stores/accredited military clothing stores. (Incl f) c) Official Receipt of Purchases from 72-100 RF Stores/accredited military clothing stores. 6) four (4) copies: a) b) Attn: G1 c) d) Duplicate – MPF (201 File) of personnel concern. Duplicate – Unit S1 File Original – File copy of personnel concern Duplicate – For submission to CG, SOCOM/LABde Unit S1 shall accomplished the RCA Utilization Report in

7) Unit S1 shall submit a duplicate copy of the RCA Utilization Report to G1, SOCOM, LABDE and ISG. 8) G1, SOCOM, LABDE and ISG shall accomplished the RCA Utilization Compliance Report (Incl g) every quarter and submit it to CG, PA Attn G1. 9) G1, PA shall conduct an evaluation of this scheme at least once in every semester. 5. Responsibility: a. G1, PA 1) 2) ISG. 3) b. Monitors the proper spending of RCA . Programs and facilitates the release of RCA funds. Monitors the status of reenlistees at SOCOM, LABde and

G4, PA

1) Strengthen the operation and management of 72-100 RF Stores at SOCOM and LABDE. 2) Formulates procedures, rules and regulations on the accreditation of manufacturers and military clothing stores. 3) Approves the accreditation of manufacturers and military clothing stores and issues certificates with a validity of one (1) year. RESTRICTED 350

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4) Disseminates approved authorized specifications, certified manufacturers of CCIE items and accredited military clothing stores. 5) Profile. c. G1, SOCOM, LABDE and ISG 1) their personnel. 2) 3) ETE. 4) personnel. 5) d. Monitors the proper spending of RCA . Monitors the release of RCA to newly reenlisted Facilitates reenlistment procedures. Issues reenlistment orders not less than six months prior Monitors the Expiration of Term of Enlistment (ETE) of Determines and maintains the PA Personnel’s Tariff Size

G4, SOCOM, LABDE and ISG accreditation of manufacturers and

1) Facilitates the privately owned military clothing stores.

2) Disseminates authorized specifications, certified manufacturers of CCIE items, accredited military clothing stores and designated market ceiling price of CCIE items. 3) Ensures that accredited military clothing stores are selling CCIE Items having the authorized specifications and at a reasonable price. 4) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating therein the noted observations, name of seller and name of manufacturer. 5) e. Determines and maintains the unit’s Tariff Size Profile.

Servicing Finance Service Units Distributes RCA checks to newly reenlisted personnel.

f.

Unit Commanders

1) Primarily responsible in ensuring that reenlisted personnel under his command shall properly utilize his reenlistment clothing allowance. 2) their personnel. RESTRICTED 351 Ensures the completeness of essential CCIE items of

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3) presentable condition.

Ensures that their items of uniform are in good and

4) Institute unit policies on the conduct of periodic CCIE inspections to ensure that all personnel: a) b) condition. c) Possess CCIE items produced by certified manufacturers, and meet the authorized specifications. 5) Imposes disciplinary actions on incomplete, dilapidated and unauthorized items of uniforms. g. Unit S1 personnel with Possess the essential items of CCIE. Wears uniforms in serviceable and presentable

1) Advises and reminds newly reenlisted personnel to properly spend their RCA. 2) Accomplishes the certification duly signed by the Unit Commander certifying that newly reenlisted personnel properly spent their RCA and forwards it to Commander, SOCOM/LABDE/ISG Attn G1. 3) h. Maintains a file of RCA Utilization Report.

Unit S4

1) Disseminates approved authorized specifications, duly accredited manufacturers of CCIE items, accredited military clothing stores and market price of CCIE items. 2) personnel. 3) Accomplishes the RCA Utilization Report. Facilitate the individual orders for CCIE of enlisted

4) Advises and reminds newly reenlisted personnel to properly spend their RCA. 5) Monitors the quality performance of CCIE Items and submits to higher headquarters all negative evaluations indicating there in the noted observations, name of seller and name of manufacturer. i. 6) Determines and maintains the unit’s Tariff Size Profile. 72-100 RF Stores

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Maintain stocks of marketable essential CCIE items particularly BDA Suits, T-shirts and Combat Boots. j. Individual Concern

1) Upon receipt and encashment of RCA, spend at least eighty percent (80%) of it for the purchase of essential CCIE and twenty percent (20%) for clothing maintenance. 2) military clothing stores. Purchase CCIE items from RF 72-100 or accredited

3) Ensures that purchased CCIE items are authorized for wear, conforms to authorized specifications, and made by accredited manufacturers. 6. Administrative Punishment: a. All reenlisted personnel who fail to: 1) reprimanded. 2) Submit the Utilization report within one (1) year shall be demoted to the next lower rank. 3) to the next lower rank. Utilize the RCA according to its purpose shall be demoted Submit the Utilization report within six (6) months shall be

b. Unit commanders who fail to ensure the proper utilization of reenlistment clothing allowance (RCA) by personnel under their unit shall be reprimanded. 7. 8. Effectivity: This letter directive shall take effect on 01 January 2005. For widest dissemination and strict compliance. BY COMMAND OF LIEUTENANT GENERAL SENGA:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Army Adjutant Incls: a - Accreditation Flowchart b - Application for Accreditation c - RCA Utilization Report (Sample Format) d - Requisition Order Form (Sample Format) e - Certification (Sample Format) f - RCA Utilization Compliance Report

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Incl “B” to Letter Directive HPA dated 04 March 2005 (Sample Format) APPLICATION FOR ACCREDITATION 1. 2. 3. 4. 5. Business Name: ____________________________________________________________ Business Address: ____________________________________________________________ Business Permit Nr: _________________________________________________________ Name of Owner/Manager_______________________________________________ Home Address of Owner/Manager ____________________________________________________________ a. b. c. 6. TIN: ____________________

Community Certificate Nr: ___________________________ Date and Place of Issuance: _________________________

Name of Suppliers/Manufacturers of CCIE Items being sold: Name Address CCIE Items being supplied

I hereby attest that the above information are true and correct.

___________________________________ (Signature of Applicant) Attachments: - Authenticated Copy of Business Permit - Financial Documents - Authenticated Copy of Official Receipt RESTRICTED 354

RESTRICTED Incl “C” to Letter Directive HPA dated 04 March 2005 (Sample Format) (Unit) SUBJECT: RCA Utilization Report TO: Commanding General. Tarlac Attn: AC of S for Personnel. Light Armor Brigade Camp O’ Donnel. Reference: HPA Letter Directive dated 01 Jan 2005. Request acknowledge receipt. subject: Measures for the Proper Utilization of RCA “In-cash” 2. Capas. ___________________ ___________________ ___________________ (Unit Commander) Incls: Certification Requisition Order Slip Official Receipt of Purchases RESTRICTED 355 . G1 1. Per above. request be informed that the following personnel complied with the proper spending of their RCA: Name Reenlistment Date 3.

RESTRICTED Incl “D” to Letter Directive HPA dated 04 March 2005 (Sample Format) Requisition Order Slip TO: Unit S4 FM: __________________ (Name of customer) Qty Item Tariff Size Unit Price Total Price Total - P 9.00 Certified Correct: ________________ ___________ Name and Signature of Customer Acknowledge by: ____________________________ Name and Signature of Unit S4 Received by: _______________________________ Name and Signature of Store Manager RESTRICTED 356 .600.

RESTRICTED Incl “E” to Letter Directive HPA dated 04 March 2005 (Sample Format) (Unit) ________________ (Date) CERTIFICATION This is to certify that _________________________________________ who was reenlisted effective ________________ has complied with the proper spending of his Reenlistment Clothing Allowance with the following purchases: Qty Item Unit Price Total Price OR Nr Total - P ______________________ ______________________ ______________________ (Unit Commander) RESTRICTED 357 .

Request acknowledge receipt.RESTRICTED Incl “F” to Letter Directive HPA dated 04 March 2005 (Sample Format) (Unit) SUBJECT: RCA Utilization Compliance Report TO: Commanding General. Reference: HPA Letter Directive dated 01 Jan 2005. FOR THE COMMANDING GENERAL: ___________________ ___________________ ___________________ (Command Adjutant) RESTRICTED 358 . Measures for the Proper Utilization of RCA “In-cash”. G1 1. request be informed that the following reenlisted personnel for 1st Quarter CY 2005 complied with the proper utilization of their RCA: Name Unit Reenlistment Date 3. PA Fort Andres Bonifacio Metro Manila Attn: AC of S for Personnel. Subject: 2. Per above reference.

Bonifacio. a. Subject: Guidelines on Accreditation of AFP Training Instructions and Granting of Instructor Duty Pay. 2. Circular Nr 04 GHQ. with attached GHQ memorandum.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres. HPA Letter Directive dated 16 June 2000. 3. DEFINITION OF TERMS: The following are defined as they applied in this RESTRICTED 359 . convey or communicate knowledge or supervise training activities or conduct researches or perform duties as training aide in one or more military and/or general subjects in any AFP schools or training unit. AFP dated 05 January 1990. b. Instructor Duty – Duty assignment of an officer or enlisted personnel (EP) of the AFP requiring such personnel to teach. SOP. AUTHORITY: a. RULES AND REGULATIONS (IGRR) ON THE ISSUANCE OF INSTRUCTOR DUTY STATUS DUTY (IDS) ORDER AND GRANTING OF INSTRUCTOR DUTY PAY (IDP) 1. Makati City 1/AAGPD STANDING OPERATING PROCEDURE NUMBER 08 11 May 2004 IMPLEMENTING GUIDELINES. classified and enumerated in the circular. PURPOSE: The purpose of this SOP is to provide a document that shall serve as a reference and guide in the issuance of Instructor Duty Status (IDS) and granting of Instructor Duty Pay (IDP) in the Philippine Army. c. were said (EP) is assigned detailed. GHQ Letter Directive AGPCR2 dated 15 August 2002. Subject: Instructor Duty Pay. Subject: Other Pays Base on a Percentage of Basic Salaries.

systematic and patient study or investigator in some fields of knowledge in order to establish facts or principles. Activities Supportive to teaching – Activities which directly help in the conveyance of knowledge or skill to students. AFP (CSAFP) to grant IDS to officers and EP of the AFP who are assigned/detailed thereat to perform instructor duty. Secondary training Schools/Units – This includes schools whose personnel of instructor duty are authorized to receive an IDP equivalent to 10% of their CY 1999 basic pay rate. school directors and course director. These are the following: 1) or teaching aids. d.RESTRICTED b. as certified by the school commandant/head or unit commander. which are only indirectly connected to classroom/field activities nor the organization of routine duties such as OD. This includes training management by school commandants. dean or academic/training group heads. instructors. who 1999 shall on a f. This does not include the general administration of school or training units such as staff duties. Instructor Duty Pay – A form of incentive allowance authorized for military personnel or instructor duty in any accredited AFP schools and training unit. This rate automatically be adjusted in the event that a new policy on other pays based percentage of basic salaries is promulgated. IDS an actual performance of instructor duty by the concerned officer and EP. e. Helping the instructor in the preparation of training materials RESTRICTED 360 . Instructor Duty Status (IDS) – An order authorizing concerned office and EP assigned/detailed with accredited AFP schools and training units to perform instructor duty thereat. Major Training Schools/Units – This includes schools personnel on IDS are entitled to an IDP equivalent to 10% or 25% of their CY basic pay rate depending on the nature of their instructor duty. g. provides them knowledge. Actual Teaching Activities – Classroom or field instructions whereby a military instructor shows or demonstrates to student how to do something. h. Training Management Activities – Supervision of classroom or field activities. This shall also include research activities wherein an instructor makes a careful. duty EP duties. gives them lesson. insight or understanding on a particular subject or supervises them in learning to do something in a specific fields of interest. This rate shall automatically adjusted in the event of the new policy on their pays based on a percentage of basic salaries is promulgated. i. shall be the basis granting IDP. department heads. Accredited AFP Schools and Training Units – These are AFP schools and training units accredited by the AFP Education and Training Board (AFPETB) and duly authorized by the chief of staff. c.

As AFPETB member. 5. PA shall regularly provide CG. c. the IDP of these personnel shall be paid in accordance with the policies and guidelines herein prescribed. e. respectively. The number of personnel authorized to be issued IDS and subsequently to receive IDP shall be consistent with the troop ceiling. PA (Thru G1. PA b. and the number of students. 3h and 3i. The heads of accredited major and secondary training schools/units are authorized to issue orders placing a specific number of military personnel in their respective training schools/units on IDS to be able to perform instructor duties. 3) laboratory works. Military personnel may be placed on duty/detail with an accredited major training school/unit for purposes of performing prolonged or extended instructor duties or augmenting the teaching staff of the school when such instructional duty shall required a teaching load of at least 48 hours per month. d. However. g. The granting of IDP to military personnel who are issued with IDS and are actually performing instructor duty in PA major and secondary training schools/units is subject to the approval of CG. of this IGRR shall be entitled to IDP.RESTRICTED 2) Helping the instructor as part of the demonstration team in classroom or field instructions by performing duties as training aide. Only military personnel assigned to accredited PA training schools/units who are issued with IDS and performing actually teaching activities. that the number of personnel so detailed is within the authorized number of personnel to receive IDP. the teaching and supervising staff organization of the accredited PA major and secondary training schools units. G8. OBJECTIVE: This IGRR prescribe the policies and procedures in the implement of IDP to officer and EP who are performing instructor duty in PA schools and training units. POLICIES: a. 4) Gathering data for the instructor’s lesson or research. f. Military personnel may be placed on duty/detail with an accredited secondary training for purposes of performing prolonged or extended instructor duties or augmenting the teaching staff of the school when such instructional duty shall required RESTRICTED 361 . Assisting the instructor in supervising the students in 4. PA) updated list of major or secondary PA training units/schools accredited by AFPTEB. provided. training management activities and activities supportive to classroom or field teachings as defined in paras 3g.

and. shall be entitled to 25% of their base pay. All personnel on IDS shall receive either the IDP or any of the collateral entitlement pays: flying pays. RESTRICTED 362 . two and a half (2. However. PA. 1) IDS order of concerned personnel claiming IDP. provided. while payment of IDP shall be on a monthly basis. One and a half (1.5) of supervisory activities is equivalent to one (1) instructional hour. to be computed as follows: One (1) hour of actual classroom instruction is equivalent to one (1) instructional hour.5) hours of research work is equivalent to one (1) instructional hour. i. that they satisfy the aggregate minimum monthly instructional load of 48 hours. PA. that the number of personnel so detailed is within the authorized number of personnel authorized to received IDP. subject to the approval of CG. The following documents shall accompany the payroll or individual voucher at the time of payment. h. 2) Certification from the heads/commanders of the concerned training schools/units that the officers/EP to he granted IDP have satisfied the requirements provided for in paras 4h (1-3) above. j. they must also be on full duty status for at least 20 days for the month that IDP is being claimed. Issuance of IDS shall be done on a quarterly basis. they must be on full duty status for at least 20 days for the month that IDP is being claimed. Those placed on duty/detail there actual duties. Those placed on duty/detail thereat for the purpose of augmenting the teaching staff shall satisfy the minimum monthly instructional load of 20 hours in order to be granted and IDP equivalent to 10% of their base pay. 3) Those assigned/detailed with PA secondary training schools/units who are issued IDS shall be entitled to an IDP equivalent to 10% of their base pay. 2) Those assigned/detailed with major pa training schools/units and performing activities supportive to classroom to classroom or field teaching as defined in para 3i above shall be entitled to an IDP equivalent to 10% of their base pay.RESTRICTED a teaching load of at least 20 hours per month. respectively. The rate of IDP shall be categorized as follows: 1) Those assigned/detailed with major PA training schools/units and performing actual teaching activities and training management activities as defined in paras 3g and 3h. Those who fail to meet this requirement shall be entitled to 10% of their base pay. hazardous duty pay or combat duty pay. Payment of IDP shall be made on a payroll or individual voucher. However. subject to the approval of CG. whichever is higher. provided.

the heads/commanders of accredited training schools/units shall issue order placing on IDS for that particular quarter their respective military personnel. Such request shall include duty accomplished payrolls and disbursement vouchers supported with the following documents: 1) IDS. b) Teaching load matrix for personnel assigned/detailed with to augment the teaching staff of schools/training units. At the end of every month. EXAMPLE: “THIS IS TO CERTIFY that during the period (Month) for which Instructor Duty Pay is claimed in this Payroll/Voucher. RESTRICTED 363 . or G10 – in the case of ARESCOM and subordinate units) request issuance of orders granting IDP to concerned personnel. PROCEDURES: The following procedures shall be strictly followed in the issuance of IDS and in effecting payments of claims for IDP: a. Copies of said IDS order shall be furnished to HPA (Attn: G1) for reference and record purpose.RESTRICTED 6. 2) Certification that concerned personnel has satisfied the requirements provided for in paras 4h (1-3). the following personnel were on Instructor Duty Status and that they satisfied and served the required teaching load/performed supportive teaching activities as hereunder indicated: RANK NAME AFPSN OFFICE/UNIT TEACHING LOAD (Hrs)/ TRNG MGMT ACTIVITIES (Hrs)/ACTIVITIES SUPPORTIVE TO TRNG (Nr of Days on Full Duty Status)____________” 3) following documents: The aforementioned certification should have its basis the Training school/unit orders placing concerned personnel on a) Weekly Training Schedules ( at least 4 per course) covering the month for which the IDP is being claimed. (See Annex A – Teaching Load Matrix). the heads/commanders of accredited training units/schools shall admit to this Headquarters (Attn: G8 – for training units/schools under its functional supervision. b. Within the first week of every quarter.

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c. G8, PA and G10, PA shall review and check for the correctness of the request (for issuance of orders for the granting IDP) and its accompanying documents submitted by the loads/commanders of training schools/units their respective functional supervisions. If the request and its accompanying documents are in order, G8, PA and G10, PA shall endorse it to G1, PA for final dispositive action. If not G8, PA and G10, PA shall return it to the concerned training school/units for corrective actions. d. G1, PA shall make a final review of the request endorsed by G8, PA and G10, PA, and shall thereafter, upon the approval of CG, PA cause the issuance of orders granting concerned personnel IDP for the month for which IDP is being claimed. 8. RECISSION: All HPA SOP and directives that are in conflict with this SOP are hereby rescinded. 9. EFFECTIVITY: This SOP shall take effect immediately upon publication. BY THE COMMAND OF LIEUTENANT GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General

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HEADQUARTERS PHILIPPINE ARMY Fort Bonifacio, Makati City 1/AGPD SUBJECT: Modification of Items/Cost Adjustments On RCA "In-Cash" and "In-Kind" 05 March 2004

TO:

All Concerned

1.

References:

a. HPA Letter Directive dated 18 March 2002, Subject: Implementing guidelines on the payment of RCA "In-Cash" & issuance of RCA "In-Kind" for CY 2002. b. HPA Letter Directive dated 18 May 2003, Subject 2003: Modification of Items /Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion. 2. In view of the modification of RCA "In-Kind" items, paragraph 3a of reference 1a above is hereby amended, to read: "The RCA In-Cash and in-Kind for reenlistees will be adjusted effective 01 Jan 2004. The In-Cash portion will be SEVEN THOUSAND EIGHT HUNDRED FOUR PESOS AND 88/100 (P7.804.88) for Enlisted Men (EM) and SIX THOUSAND SIX HUNDRED SIXTYFOUR PESOS AND 85/100 (P6.664.85) for Enlisted Women (EW). The amount for the In-Kind portion will be FOUR THOUSAND FIVE HUNDRED SIXTY PESOS AND 97/100 (P4.560.97) for EM and FOUR THOUSAND EIGHT HUNDRED SIXTY-FOUR PESOS AND 35/100 (P4.864.35) PESOS for EW.

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365

RESTRICTED ENLISTED MEN Nomenclature BDA Suit w/o Cap, 100% Cotton Boots, Combat, FU Lousy Hat, Camouflage Poncho, Camouflage TOTAL RCA IN-KIND NLISTED WOMEN Nomenclature BDA Suit w/o Cap, 100% Cotton Boots, Combat, FU GOA Green Cloth (latest specs) Shoes, Pump, Clarino Shoes, Dress, Low-cut, Light Weight Poncho, Camouflage TOTAL RCA IN-KIND U/I 1 1 2 1 1 1 U/I 2 2 1 1 Amount P 1,744.00 2,219.24 145.00 452.73 P 4.560.97

QTY pair pair sets pair pair each

Amount P 872.00 1,109.62 540.00 840.00 1,050.00 452.73 P 4,864.35

3. HPA Letter Directive dated 18 May 2003, Subject: Modification of Items/Cost Adjustments on RCA "In-Cash" and "In-Kind" Portion is hereby rescinded. 4. This letter directive shall take effect on 01 January 2004. BY COMMAND OF LIEUTENANT GENERAL ABU:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

RESTRICTED

366

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio, Makati City

1/AGP A SUBJECT: Modification of Items/Cost Adjustments on RCA “In-Cash” & “In-Kind” Portion

28 May 2003

TO”

All Concerned

1.

References:

a. HPA Letter Directive dated 18 March 2002, Subject: Implementing Guidelines on the payment of RCA “In-Cash” & Issuance of RCA “InKind” for CY 2002. b. 03. 2. In view of the modification of RCA “In-Kind” items, paragraph 3a of ref 1a above is hereby amended to read: “The RCA “In-Cash” and “In-Kind” for reenlistees will be adjusted effective 01 Jan 03. “In-Cash” portion will be THREE THOUSAND FIVE HUNDRED FIFTY-FIVE PESOS AND 85/100 (P3,555.85) for Enlisted Men (EM) and THREE THOUSAND TWO HUNDRED SEVENTY-FOUR PESOSABD 20/100 (P3,274.20) for Enlisted Women (EW). The amount for the “In-Kind” portion will be EIGHT THOUSAND EIGHT HUNDRED TEN PESOS (P8,810.00) for EM and EIGHT THOUSAND TWO HUNDRED FIFTY-FIVE PESOS (P8,255.00) for EW. FOR ENLISTED MEN Nomenclature U/I BDA Suit 100% Cotton 2 Boots, Combat FU 2 Cloth, GOA Green (Latest Spec) 2 Shoes, Dress, Low Cut Light Weight 1 Suit, Jogging Short, Camouflage 1 T-shirt, Camouflage w/ ARMY MARKINGS 1 Bag, Extendable Camouflage 1 Pack, Camouflage w/o frame 1 Poncho, Camouflage 1 Lousy Hat, Camouflage 1 Total FOR ENLISTED WOMEN RESTRICTED 367 Qty prs prs set pr pr ea ea ea ea ea Amount P 2,140.00 2,400.00 272.00 1,050.00 315.00 130.00 880.00 750.00 730.00 145.00 P 8,810.00 Approved SDF dated 01 April 2003, Subject “Proposed RCA CY

RESTRICTED

U/I Nomenclature BDA Suit 100% Cotton 2 Boots, Combat FU 2 Cloth, GOA Green (Latest Spec) 2 Shoes, Dress, Low Cut Light Weight 1 Suit, Jogging Short, Camouflage 1 T-shirt, Camouflage w/ ARMY MARKINGS 1 V-Neck, T-shirt 5 Bag, Extendable Camouflage 1 Pack, Camouflage w/o frame 1 Poncho, Camouflage 1 Lousy Hat, Camouflage 1 Total

Qty prs prs set pr pr ea pcs ea ea ea ea

Amount P 2,140.00 1,200.00 540.00 1,050.00 315.00 130.00 375.00 880.00 750.00 730.00 145.00 P 8,225.00

3. HPA Letter Directive dtd 29 April 03, subject: Implementing Guidelines on the payment of RCA “In-Cash” & Issuance of “In-Kind” for CY 2003, nullified. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR:

(Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E”

RESTRICTED

368

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio, Makati City 1/AGPD STANDING OPERATING PROCEDURE NUMBER 06 IMPLEMENTING GUIDELINES AND RULES AND REGULATIONS (IGRR) ON THE GRANT OF HAZARDOUS DUTY PAY (HDP) 2 May 2003

1.

References:

a. Circular Nr 02 GHQ, AFP dated 22 April 2002, Subject: Hazardous Duty Pay. b. AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 October 1995, Subject: Guidelines in the Grant of Hazard Duty Pay not covered by previous publications. 2. Purpose:

a. To provide a document that shall serve as a specific procedure on how to claim the Hazardous Duty Pay (HDP) related to handling and disposal of explosives and detection of chemical and biological agents used as a weapon. b. To Provide policies that will distinguish the entitlement of Hazardous Duty Pay from Hazard Duty Pay. 3. SOP a. Ammunition – All designated Class V items. A type of munitions containing explosive or chemical/biological/radiological elements, which may be propelled, placed thrown, dropped, guided, or otherwise directed to inflict damage upon personnel, materiel, or military objectives. It includes among others, small arms ammunition, artillery ammunition, bombs, mines, pyrotechnics, propellant actuated devices, missiles, rockets, grenades, mortar ammunition, demolition charges, and similar or related items and/or components and similar or related items and/or components. b. Booby Trap – An explosive or non-explosive devices or other material deliberately placed to cause casualties when an unsuspecting person disturbs an apparently harmless object or performs a normally safe act. c. Demilitarization – A type of non-destructive disposal operation by destroying the offensive or defensive characteristics inherent in certain types of equivalent and material so as to prevent the further use of such equipment and material for its originally intended military or lethal purpose. RESTRICTED 369 Definition of terms: The following are defined as they apply in this

RESTRICTED

d. Demolition – A violent chemical reaction within a chemical compound or mechanical mixture evolving heat and pressure. e. Disposal Operation – The act of disposing unserviceable ammunition and UXO’s by either destructive disposal thru detonation or nondestructive disposal by demilitarization. f. Explosive(s) – Materials that either detonate or deflagrate. Any chemical compound or mechanical mixture which, when subjected to heat, impact, friction, shock or either suitable initiation, undergoes a very rapid chemical change with the evolution of large volumes of highly heated gases which exert pressures in the surrounding medium. g. Explosive Ordnance – Items of ordnance containing explosives together with explosive train designed to detonate upon completion of a pre-determined series of events such as dropping, impact, time influence, and disturbance. It includes among others, bombs, artillery ammunition, mines, demolition charges, guided missiles, rockets, nuclear weapons, and similar or related items and/or components. h. Hazard Duty Pay - The compensation premium or allowance paid to Military Personnel assigned or stationed in work areas which offer risks or danger to health and safety due to exposure to radiation, communicable/ contagious diseases, explosives, combustible dangerous, noxious odor/ toxic chemicals/gas/biological hazards as may be declared and duly certified by the Secretary of Health and/ or CSAFP. (AFP Comptroller Letter Nr 95-12 GHQ AFP dated 05 Oct 1995) i. Hazardous Duty Pay - The compensation premium or allowance paid to Military Personnel who were involved in the testing of weapons and handling ammunition, explosives and other hazardous chemical and biological agents intended to produce lethal effects. j. Improvised Explosive Device (IED) – A device fabricated and placed ingenuously, incorporating destructive, lethal, noxious pyrotechnics or incendiary chemicals designed to destroy, disfigure, distract or harass. It may incorporate military stores but normally devised from non-military components. k. Render Safe Procedure (RSP) – That portion of explosive ordnance disposal (EOD) procedure involving the application of special EOD methods and tools provided to interrupt the functions and separate the essential components of the unexploded explosive ordnance (UXO) and improvised explosive devices (IEDs) so as to prevent detonation. l. Renovation – The restoration of ammunition to a serviceable condition though repair or replacement of parts or components that are not easily removable. m. Surveillance – The observation, inspection, testing, study, and classification of ammunition, ammunition components and explosives in movement, storage, and in use with respect to the degree of serviceability, safety, and rate of deterioration. RESTRICTED 370

RESTRICTED

n. Unexploded Explosive Ordnance (UXO) – Explosive ordnance which has been primed, fuzed, armed or otherwise prepared for action, and which has been fired, dropped, launched, projected or placed in such a manner as to constitute a hazard to operations, installations, personnel or materiel which remains unexploded from either malfunction, design, or from other cause. o. Weapon - An end item composed of any combination of assemblies, component, parts and materiel for use in combat in support thereof, either offensively or defensively, to destroy, injure defeat or threaten the enemy. 4. SCOPE: This SOP applies to Army Units requesting for Authority to Perform and issuance of orders for Hazardous Duty Pay for handling and disposing ammunition/ explosives and detecting hazardous chemicals and biological agents intended as a lethal weapon. 5. P OLICIES: a. The following duties/ activities are classified as hazardous duties:

1) Detection, identification, evaluation, rendering safe, recovery and disposal of an exploded of unexploded explosive ordnance (UXO) and improvised explosive devices. (IEDs). 2) Renovation of primers, boosters, fuzes or similar devices that contain sensitive explosive such as mercury fulminate, lead azide, lead styphinate, diezodinitrophenol. 3) Preparation and testing of lethal materials or devices such as explosives, incendiaries, poison gases and radioactive materials. 4) Testing of new and dangerous equipment.

5) Explosive demolition whether done in the surface, subsurface or underwater. 6) Handling of lethal chemical agents such as nerve gases, blood agents, blisters agents and other lethal biological agents. . 7) Intensive search of a place or area by EOD personnel for unexploded ordnance of any type of caliber, improvised explosive devices (IED) mines booby trap, chemical/biological/radiological materials that are hazardous to life and property. 8) Disposal of serviceable or unserviceable ammunition, explosives ad ammunition components either by detonation or burning. 9) Surveillance of unserviceable non-repairable ammunition with major and critical defects and ammunition due for disposal to insure its safety for continued storage and handling. RESTRICTED 371

PA at least one (1) month before the actual hazardous duty activity. Ammunition Components and Explosives. Subject. Newly assigned personnel not covered by previous authority to perform hazardous duty shall be requested the needed authority for perform hazardous duty to G1. 6. Officers and enlisted personnel who are actually performing any of the hazardous duties enumerated in para 5 above shall be entitled to Hazardous Duty Pay (HDP) equivalent to fifty percent (50%) of the current rate of their monthly base pay. RESTRICTED 372 . ACOCS 1. the results of which to be reflected in formats in Cir 7 GHQ AFP dtd4 May 93. b. G1 PA Request for authority to perform hazardous duty shall made 1) Refers to ACOCS all requests for authority to perform and issuance of orders for Hazardous Duties for evaluation. Security Maintenance and Surveillance of Ammunition in the AFP. RESPONSIBILITY: a. 2) Validates the recommendation of ACOCS for authority to perform and issuance of orders for Hazardous Duties. 3) Approves and issues authority to perform hazardous duty and/ or grant of Hazardous Duty Pay to the Officers and Enlisted personnel of the Philippine Army. d. b. PA) one (1) month before the intended quarter of the current year for which the hazardous duty shall be performed. Evaluates the request for authority to perform in order to check whether all the activities to be performed are Hazardous Duty. Concerned Unit commanders/office chiefs must first request for authority to perform hazardous duty to this Hqs (Attn: G1.RESTRICTED 10) Ammunition surveillance to determine their degree of serviceability and rate of deterioration in compliance to AFPR G 400-031 dtd 21 April 92. Subj: Disposition of Unserviceable Ammunition. 11) Demilitarization of ammunition and improvised explosives devices (IEDs) either as final dispositive action or preparation of training aids static displays. subject to the policies and procedures prescribed hereunder and the availability of funds. Request for orders granting Hazardous Duty pay shall be on monthly basis and within the quarter that has an authority to perform. c. f. quarterly. e.

Request for Authority to Perform. Requesting Units Make appropriate recommendation based of the findings of 1. 4. c. a. Such request shall be supported with the following documents: RESTRICTED 373 . PROCEDURES: The following procedures shall be followed in securing authority to perform hazardous duty and issuing hazardous duty pay orders. Request for the issuance of orders granting HDP: 1) Upon completion of hazardous activity. c) “After Activity Report” stating therein-specific details on the actual individual hazardous duty. the evaluation. 3. PA shall refer the request to ACOCS for evaluation. Maintains a record of all requests for the requests for authority to perform and issuance of orders for Hazardous Duties. PA) their request for authority to perform hazardous duty one (1) month before the intended quarter with an attached lists of personnel 2) G1. Prompt submission of request for authority to perform hazardous duty with attached appropriate list of personnel. Evaluates the request for issuance of orders for Hazardous duty to check that all personnel and activities have the required authority to perform hazardous duty. b. 7. 2. HPA orders authorizing personnel concerned to 1) Concerned Unit commanders/office chiefs shall request to this Hqs (Attn: G1. shall subsequently 3) ACOCS evaluate the request recommend to G1 PA to issue orders for authority to perform. PA) for the issue orders granting hazardous duty pay for personnel concerned. Prompt submission of request for the issuance of Hazardous Duty Pay Orders with the following requirements: a) perform hazardous duties. b) Certification from unit commanders/office chiefs that the hazardous duties were actually performed. the unit commanders/office chiefs shall initiate request to this Hqs (Attn: G1. the corresponding date and place of the activities and pertinent pictorials.RESTRICTED 2.

2) G1. 9.RESTRICTED a. perform hazardous duties. “After Activity Report” stating therein-specific details on the actual individual hazardous duty. 2002 BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: EFFECTIVITY: This SOP takes effect upon publication. the corresponding date and place of the activities and pertinent pictorials. RECESSION: This SOP rescinds SOP Nr 08 HPA dated 25 September HPA orders authorizing personnel concerned to (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION “E” RESTRICTED 374 . 3) ACOCS evaluates and subsequently recommend to G1 PA the issuance of orders granting Hazardous Duty Pay to concerned personnel 4) G1 PA issue orders granting Hazardous Duty Pay to concerned personnel upon approval of CG PA 8. c. b. Certification from unit commanders/office chiefs that the hazardous duties were actually performed. PA shall refer the request for the issuance of Hazardous Duty Pay to ACOCS for evaluation.

Combat FU Cloth.. Camouflage w/out frame Poncho. HPA Letter Directive dated 18 March 2002.00 pair 1 840.00 TOTAL . OG1 SDF as approved by CG. Dress. 2. PA dated October 2002. GOA Green Shoes. For Enlisted Men Nomenclature BDA Suit w/o Cap 100% Cotton Boots.00 For Enlisted Men RESTRICTED 375 .00 each 1 185. Makati City 1/AAG SUBJECT: 12 November 2002 Cost Adjustment on the RCA “In-Cash” and “In-Kind” Portion TO: All Concerned 1. Camouflage Bag. The “In-Cash” portion will be THREE THOUSAND SEVEN HUNDRED SIXTY FIVE PESOS AND 85/100 (P3. References: a.. Subject: Cost Adjustment of RCA “In-Kind”..RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio.00 each 1 880.00 each 1 730. Camouflage Lousy Hat.00 each 1 145.140. Extendable Camouflage Pack. Camouflage w/ Army Markings Shorts.6000.00 each 1 750. Clarino T-shirts..00 set 1 270.85) for Enlisted Women (EM) and FOUR THOUSAND ONE HUNDRED NINETEEN PESOS AND 20/100 (P4. paragraph 3a ref1a above is hereby amended to read: “The RCA given in cash and “In-Kind” for reenlistees will be readjusted effective 01 October 2002.20) for Enlisted Women (EW). Jogging..00 each 2 260. Subject: Implementing Guidelines on the payment of RCA “In-Cash” and Issuance of RCA “Inkind” for CY 2002.119.400..00) PESOS for “EW “.600.. b.00 pair 2 2.765.P 8.00) PESOS for EM and SEVEN THOUSAND FOUR HUNDRED TEN (P7. The amount for the “In-Kind” portion will be EIGHT THOUSAND SIX HUNDRED (P8.410. Camouflage U/I Qty Amount pair 2 P2. In view of the decrease in the prices of RCA “In-Kind” items.

Jogging.00 each 1 730. Camouflage U/I Qty Amount pair 2 P2.00 TOTAL .410. Be guided accordingly.00 each 1 750. Camouflage w/out frame Poncho.00 pair 1 840.. Combat FU Cloth. Camouflage Lousy Hat.P 7.00 each 2 260.00 pair 1 1..00 each 1 880. BY COMMAND OF LIETENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 376 .140. Camouflage Bag.200.00 set 1 270..00 each 1 185. Extendable Camouflage Pack.00 each 1 145. Camouflage w/ Army Markings Shorts.... Dress.00 3.. Clarino T-shirts. GOA Green Shoes.RESTRICTED Nomenclature BDA Suit w/o Cap 100% Cotton Boots.

POLICIES: 22 August 2002 a. A student parachutist’s must make at least one parachute jump from an aircraft in order to be entitled parachutist’s pay. Makati City 1/AAG CIRCULAR NUMBER 02 AMMENDMENT TO CIR NR 3. Unit Commanders concerned shall be so echelon their Officers and EP that a tactically self-sufficient group will be on parachute duty in any one-month in anticipation of operational requirements. RESTRICTED 377 . to be entitled to parachutist pay. c. such parachutist’s must make at least one jump from an aircraft in flight during any quarter of the year. Military personnel not on parachute duty in a certain month may be authorized to jump provided such jump shall not entitled them to parachutist’s pay. who has not made a parachute jump from an aircraft in flight for at least one year must make a qualifying jump in order to qualify for parachutist’s pay. Only a parachutist on parachute duty is eligible for parachutist’s pay. is amended to read: 5. e.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. The Philippine Army Parachute Team with no more than fifteen (15) of its active members may be placed on parachute duty in a particular month provided that at least one skydiving activity is actually performed in that particular period. Thus. f. parachutist’s pay to those entitled shall be payable once for every quarter only. dated 3 Apr 2000. No Officer or EP except active members of the Philippine Army Parachute Team shall be placed on parachute duty for more than a period of one month in any given quarter (three months) of the year. b. the Officer or EP must perform at least one (1) jump during the three-month period for which parachutist’s pay is claimed. Paragraph 5 of Nr 3. d. and for this purpose. A rated parachutist’s placed on parachute duty. HPA DTD 3 APR 2001 SUBJECT: PARACHUTIST’S PAY 1. g. To be able to claim parachutist’s pay.

BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: OFFICIAL: RODOLFO L VASQUEZ BGEN AFP Chief of Staff (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 378 .RESTRICTED 2. EFFECTIVITY: This Circular takes effect upon publication.

Per reference. Employees holding position below salary grade 19 shall be given preference in the availment of this privilege. Application for monetization of leave credits shall be made in the prescribed Leave Form. officials and employees in the career and non-career service whether permanent. Computation of the money value of the Leave Credits shall be in accordance with the following formula: RESTRICTED 379 . 5.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. shall be allowed to monetize a maximum of thirty (30) days vacation leave/service credits. 7. The monetization of leave credits shall be availed of only once a year. CSC-DBM Joint Circular No 2-97 dated 25 June 1997. 6. in which case he can monetize no more than ten (10) days. Makati City 1/AGP A SUBJECT: 28 May 2003 Amendatory Rules and Regulations –Governing the Monetization of Leave Credits of Government Officials and Employees TO: See Distribution 1. 4. Reference: Subject: same as above. subject to the following conditions: a) There shall remain five (5) days vacation leave/service credits after monetization. An official or employee who have availed of this privilege shall still go on five (5) days forced leave. CSC Form No 6 without indicating the inclusive dates. subject to the provisions of Executive Order No 1077 dated January 9. temporary or casual. 3. and b) Said official and employee has accumulated no less than fifteen (15) days vacation leave/service credits. 2. 1986 and its implementing rules and regulations. The number of days applied for monetization shall be indicated instead. Orders shall be issued by the AAG relative to the approved applications for monetization which shall be the basis for the payment thereof. provisional.

For implementation. BY COMMAND OF LIEUTENANT GENERAL DELOS SANTOS: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “E” RESTRICTED 380 .RESTRICTED Monthly Salary Money value of the _____________ X Nr of Days = Monetization Leave 22 8.

In reference to the above.RESTRICTED HEADQUARTERS FINANCE CENTER. c. RESTRICTED 381 . b. d. PHILIPPINE ARMY Fort Andres Bonifacio. Subject: Application for Loan of Mil Personnel not processed by Servicing Unit. e. b. 2. a. Only the original pay slips that are printed at EDP Br shall be allowed to be used for loans applied by military and civilian personnel. Subject: Signing of Loan Application and Authentication of Pay Slips. The stamp pad shall be provided by this Center and shall only be used by the FSUs for the purpose. HFCPA Letter Dir dated 30 Aug 04. Marked pay slips used to support loan application and are disapproved can be used only for other loans from FIs if presented to the FSUs for proper re. Metro Manila FCPA3 SUBJECT: Guidelines on the Utilization Stamp Pad in the Pay Slips Used for Loan Application 21 March 2006 TO: See Distributions 1.indexing. The stamp pad bearing the marking “USED/APPLIED FOR LOAN” shall be used for the intended purpose for uniformity and control. HFCPA Letter Dir dated 8 Mar 01. All pay slips used for loan application shall be properly marked with stamp pad to avoid usage for loan from other FIs. additional guidelines are hereby prescribed specifically on the standard utilization of stamp pad in the original pay slips that are used for loan application from the different Financial Institution (FIs) by PA personnel and civilian employees. References: a.

HHSU C. 4. FRB RESTRICTED 382 . This directive shall take effect upon publication.RESTRICTED 3. EDP C. (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer DISTRIBUTION: All FSU Commanders CO. For guidance and strict compliance.

prior to the approval of loan. 4. Personnel Officers of the respective units/offices are held responsible in giving advice/guidance to personnel who are serving as co-maker before signing a loan application. all military and civilian personnel are reminded to be cautious and aware of their obligation/liabilities before agreeing to act as co-maker to any loan application. Makati City AAG SUBJECT: Co-Maker Problem 01 October 2003 TO: All Unit Commanders Chief of Offices 1. It has been observed that some military and civilian personnel serving as co-maker of the personnel applying for Loan in some financial institutions accredited to the AFP are not aware of their obligation/liability of which he/she shall be responsible to pay/settle the account being borrowed in case the principal borrower failed to settle the said loan due to separation from the service. Per coordination with AFPSLAI. For widest dissemination and complaints. However. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 383 . AFPMBAI and AMSWLAI there are related incidents that automatic deductions from the co-makers salary took effect without there knowledge. 3. 2. 5. contract was signed by both parties (borrower and co-maker) regarding this type of agreement. Henceforth.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio.

Subject: Measures to Reduce Loans of PA Personnel. The Monthly minimum take-home pay of PA military personnel and civilian employees shall not be lower than P2. 2.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. They shall likewise look into the family financial status of their personnel to find out if the minimum take home pay and the subsistence allowance will suffice for their personnel to find out if the minimum take home pay and the subsistence allowance will be suffice for their monthly family expenses. duly authenticated by the Finance Records Branch (FRB). Officer Candidate or Officer Preparatory Candidate is not allowed to enter into any loan arrangement while undergoing training. A Candidate Soldier. Only the original (green) pay slips printed by the EDP Branch. FCPA and its facsimile copies. The Command once again is reiterating on the implementation of HPA Letter Directive dated 30 July 2001 regarding the Measures to Reduce Excessive Loans of PA Personnel. Policies a. Makati City 1/ SUBJECT: 15 September 2003 Reiteration on the Implementation of HPA Letter Directive dated 30 July 2001 re Measures to Reduce Excessive Loans of PA Personnel TO: All Concerned 1. The same applies to reinstates that must first serve for at least one year after their reinstatement before they can be allowed to enter into loans.000. specifically in paragraphs 4 and 5. d. Enlisted Personnel or Civilian Employee must have served at least one year or more after the date he/she joined the PA in order to be eligible to apply for loans. Finance Center.00. RESTRICTED 384 . b. Reference: HPA Letter Directive dated 30 July 2001. which states: 4. c. Unit Commanders and Chiefs of offices shall religiously scrutinize the need and rational of loan applications of personnel under their supervision and in no case shall I they endorse the same when the net take home pay is lower than the minimum limit as per paragraph 4a above. over and above the subsistence allowance all mandatory deductions have been made. An Officer. Philippine Army (FCPA) or by the Finance Service Units (FSUs) shall be attached they can be allowed to enter into loans.

Loan applications shall be subject to the endorsement of the immediate unit commanders (battalion level and above) or chiefs of office only. 3) To steer and encourage their personnel into practicing thrift and frugality in spending their hand earned money and promote savings for future needs. 4) To include in the conduct of regular TI & E the effect of the loan interests and other fees collected by lending institutions for loans availed by their personnel vis-à-vis the effect of having money saved for the future emergencies. newly commissioned/enlisted personnel may be allowed to enter into a loan. f. Responsibilities: a. Unit Commanders/Chief of Offices shall be held responsible: 1) For the proper management of the pay and allowance of personnel under their command. In the event of emergency. provided their commander/head office shall their co-maker. In this connection.RESTRICTED e. No other officer of any unit/office is authorized to endorse loan applications in his absence. BY COMMAND OF LIEUTENANT GENERAL CAMILING JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 385 . 2) To Scrutinize. xxxxxxxxx 3. 5. evaluate and monitor the financial status of all their personnel especially those who have several loan deductions. 4. Be guided accordingly. b. personnel officers of respective unit/office are reminded for the strict implementation and proper dissemination of this letter directive. 5) To reproduce copies of this directive to be given to personnel who have newly reported to their office/unit and form part of their orientation briefing.

REFERENCES: a. This is to ensure that financial resources are judiciously appropriated to priority organizational requirements. Processing of claims/benefits is under the functional supervision of the office of Assistant Chief of Staff for Personnel. Military Affairs Br. Hence. AJA - Chairman Vice Chairman Member Member 386 RESTRICTED . 3. b. c. Irregularities that are being referred to/investigated by OG1. POLICIES/GUIDELINES: a. 2. APMC.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. GENERAL: The Philippine Army (PA) initiated reforms to efficiently and effectively manage its resources. G1 EX – O. Metro Manila AAG SUBJECT: 16 August 2005 Creation of PA Claims and Benefits Board TO: All Concerned 1. b. ACS C. PGAB. Policies related to Claims and Benefits. PURPOSE: To facilitate the deliberation of questionable/doubtful applications for claims/benefits and other entitlements of Officers/EP who are on active service and those who are due for retirement/separation from military service. G1 through the Pension and Gratuity Assistance Branch (PGAB). APMC Deputy. 4. following: The PA Claims and Benefits Board shall be composed of the EX – O. application for claims and benefits due to all personnel of the PA shall be properly screened to prevent undue waste of financial resources. PA. APMC shall determine applications for claims and benefits of Officers/EP that are subject for deliberation by the Claims and Benefits Board and endorsed to OG1 for further verification prior to the convening of the Board.

PGAB d. Invest Br. CI Br. The Board may also convene anytime a majority of its total members is present. OG2 C. APMC shall be deliberated. Board Decisions. APM C. IG C. All cognizant staff/Officers at HPA level shall within limits authorized by existing rules and regulations shall render appropriate staff support to ensure the effective implementation of this directive. RESPONSIBILITIES: a. e. b. PA (Thru: OG1). The Claims and Benefits Board are responsible for the determination of the validity of claims and benefits applied for by Officers/EP due for retirement/separation and shall submit findings/recommendations to CG. 4. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 387 . Convening of the Board: Member Member Member Member The Board during its term of office shall convene at the call of the Chairman anytime when a considerable number of cases as recommended by PGAB. Investigation Br. 5.RESTRICTED C. A majority of the total permanent members of the board must agree on any decisions of the board and on each of the application on hand. EFFECTIVITY: This letter directive takes effects upon publication.

procedure and responsibilities of concerned individual and units pertaining to the issuance of the Statement of Last Payment (SLP) for PA personnel who shall retire from the military service. III. Last Payment. Likewise. Subject: Policy on the Issuance of Certificate of Last Payment. APMC in the preparation of Disbursement Vouchers (DVs) for the retirement benefits of retiree.RESTRICTED HEADQUARTERS FINANCE CENTER. RESTRICTED 388 . The Interim SLP referred hereto shall be used purposely for securing retirement clearances while Final SLP shall be the basis of PGAB. II. PURPOSE: HPA Letter Directive dated 18 Nov 91. PHILIPPINE ARMY Fort Andres Bonifacio. RATIONALE OBJECTIVES: The primary objective of this memorandum is to facilitate the issuance of Statement of Last Payment (SLP) for Army personnel who shall optionally or compulsorily retire from the military service. REFERENCES: a. Metro Manila FCPA3 MEMORANDUM NR 2006-04 13 March 2006 SUBJECT: Issuance of Interim and Final Statement of Last Payment (SLP) for PA Retirees TO: See Distributions I. this memorandum is published to attain uniformity of policy and format in the issuance of SLP of retiree. GHQ Letter Directive dated 19 May 93. Subject: Statement of Conference/Workshop conducted at HFCPA on 27-28 February This Memorandum prescribes the policies. c. 2006. b.

PROCEDURES: a. FSU. FCPA. 11. The unit of the retiree shall issue and prepare the SLP at least one (1) year prior to actual date of retirement. 6. 7. DO and 1. 9. The SLP shall be forwarded to the Field Accounting Unit (FAU) for notation of the Chief Accountant. 2. The SLP shall be marked with word “Final” at the bottom of The SLP shall bear the heading and unit seal of the issuing 4. b. The duly processed SLP shall be signed by the Processing NCO. CO of payroll unit. including collateral entitlements received during the period covered. 5. INTERIM 5. RESTRICTED 389 . 6.RESTRICTED IV. DO and CO of the servicing FSU. The duly processed SLP shall be signed by the processing NCO. the title Certification. 10. of the title Certification. The FSU shall prepare the SLP of the retiree upon presentation of the retirement order or three (3) months prior to the actual date of retirement. DO and CO of the servicing FSU. The duly signed SLP shall be forwarded to Financial Records Branch. FINAL The SLP shall be signed by the unit Finance NCO. The SLP shall bear the heading of the retiree’s unit. 3. All earnings and deductions of the retiree shall be indicated in the Interim SLP. The SLP shall be marked with word “Interim” at the bottom 8. 12. The FSU shall indicate overpayment and obligation incurred by the retiree. FCPA for authentication of Chief. if any. All earnings and deduction of the retiree shall be indicated in the SLP to include all collateral entitlements to be received by the retiree until the date of his/her retirement. FRB.

RESTRICTED 7. 3. FRB. The individual retiree shall be responsible for securing and providing the servicing FSU the copy of his/her retirement order. VI. Preparation of the Interim Statement of Last Payment (SLP) shall be the responsibility of the unit of the retirees concerned. c. the Interim and Final SLP. 5. Financial Record Branch (FRB) shall be responsible to forward the dully authenticated Final SLP of the retirees to PGAB. 7. The servicing Finance Service Unit (FSU) is responsible for the preparation of the Final SLP. The duly signed SLP shall be forwarded to Financial Records Branch. V. d. RESPONSIBILITY: a. b. 4. FCPA shall furnish OIS. 2. e. 6. POLICIES: 1. Financial Records Branch shall forward to PGAB. The pay data cards (PDCs) of the retiree shall be forwarded by the FSUs to this Center (Attn: C. EDP. RESTRICTED 390 . The issuance of SLP for the retiree shall be reflected in the units Report of Changes for the preceding whole month prior to the date of retirement. APMC the duly authenticated Final SLP as basis in the preparation of retirement claims. 8. Final SLP shall be automatically prepared three (3) months prior to the personnel retirement date with or without presentation of the retirement order. APMC as basis in the preparation of vouchers for the retirement benefits. The property clearance is not a requirement for the issuance of SLP. FCPA. FRB) immediately together with the Final SLP. FSU shall be responsible for the sending of the dully signed SLP to HFCPA (Attn: C. FCPA a copy of the Final SLP for monitoring and reference. FCPA for authentication of Chief. The SLP shall be deemed as separate and distinct from property accountability clearance. FRB) for authentication. All personnel who shall retire from the military service either optional or compulsory shall secure two (2) sets of SLP. The SLP shall be forwarded to the Field Accounting Unit (FAU) for notation of the Chief Accountant.

Operating Branches RESTRICTED 391 . publication. RECESSION CLAUSE: This Memorandum rescinds all other Directives and SOPs published by this Center. VIII.RESTRICTED VII. HHSU Chiefs. EFFECTIVITY: This SOP shall take effect upon approval and (Sgd) TOMAS A PADILLA Colonel FS (GSC) PA Commanding Officer DISTRIBUTION: All FSU Commanders CO. Coordinating Offices Chiefs.

GHQ Cite Nr A3-03-389-20 date March 2000. The provision of this circular applies to those Enlisted Personnel who were promoted to the rank of Chief Master Sergeant after 27 March 1997. 3. Subject: Implementing Circular of RA 8220. 2. Per reference above. the implementing Circular of RA 8220 mandates the retirement of EP subsequently promoted in the rank of Chief Master sergeant upon attainment of three (3) years tenure in grade. in this connection advise your affected personnel accordingly. Metro Manila 1/AGMP2 SUBJECT: Implementing Circular of RA 8220 (Additional Enlisted Grade in the AFP) 10 April 2000 TO: All Post Unit Commanders/Chief of Offices 1.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. Reference: Radio Message from OTAG. BY COMMAND OF LIEUTENANT GENERAL GAZMIN: (Sgd) ALEX B MAGLAJOS Captain (AGS) PA Asst Adjutant General RESTRICTED 392 .

Metro Manila 1/AGPD/91-102 SUBJECT: Additional Death Benefits for KIA 25 September 1991 TO: All Unit Commanders 1.000. 20. 4. The AFPMBAI Board approved the granting of additional death benefit of Five Thousand Pesos (25. For widest dissemination. Reference: March 1991. BY COMMAND OF MAJOR GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E” RESTRICTED 393 . The applications for additional benefits for members Killed in Action may be filed separately from or with the regular SGTI claims and shall be accompanied by an After Operation Report and a Spot Report from his immediate Commanding Officer in the AFP or ETE. series of 1991 dated 22 2. 3.00) for members of the AFP and PNP killed in Action (KIA) on or after 22 March 1991 with no additional cost to them.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. AFPMBAI Resolution Nr.

effective immediately all unit commanders are directed to transmit to this Hqs (Attn: G1) by any fastest means of communication (telephone/wire message. Where the body lies-in state. Reference: Memorandum from OJ1. c. 2. Immediate family members of General officers in the active Senior Officers (Generals and Colonels both in the active and d. In consonance with above reference. otherwise. etc) information regarding death of the following: a. second notice shall be provided for this purpose. BY COMMAND OF LIEUTENANT GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E” RESTRICTED 394 . For guidance and strict compliance. Name and rank of the deceased personnel. service. When and where death occurred. retired). GHQ AFP dated 28 July 1992. b. subject as above. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. 4. Time. Metro Manila 1/AGPD/92-70 SUBJECT: Report of death 07 August 1992 TO: See Distribution 1. date and place of interment if available. Information shall include: a. 3.

d. in order to extend utmost assistance to the next of kin of the deceased military personnel. meals and refreshments during the wake and interment and other related activities prior to the interment of the deceased. PA on site preparation/program of activities for the neurological services. In coordination with the PGAB. b.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. coordinate with the Morale and Welfare Branch. For deceased officers. PA for the transportation of soldiers who are detailed on vigil. RESTRICTED 395 . It has been observed that no specified office/unit is particularly attending to the needs of the direct dependents of deceased military personnel during the wake at the Post Chapel/Mortuary. SSBde will have the following functions in addition to its primary mission: a. PA for the transportation of the cadaver from the mortuary to the residence of the deceased military personnel and/or during interment. Provide transportation and meals/refreshments during funeral wake at the Post Chapel. PA for the availability of escorts if the cadaver is to be transported to the residence/home province of the deceased and for the appropriate ceremonial troops for the interment. Coordinate with OG4. provide billeting for the bereaved family while staring inside Fort Bonifacio. e. billeting. PA/SEG. 2. the bereaved family is frequently left unattended especially on matters pertaining to the availability of transportation. As a result. FCPA. f. the GRU. c. Coordinate with G4. Mortuary. Henceforth. Metro Manila 3/AGPD/92-27 SUBJECT: Assistance to the Bereaved Family During Funeral Wake 6 March 1992 TO: See Distribution 1. OG1. Coordinate with OG3.

Funds necessary in accomplishing the above additional functions of QMGRU. SSBde shall be charged to the Funeral Assistance Special program to be allocated by G6. This directive takes effect upon publication. BY COMMAND OF MAJOR GENERAL ENRILE: (Sgd) CORNELIO C ALDEA JR Colonel PA Adjutant General DISTRIBUTION: “E” RESTRICTED 396 .RESTRICTED 3. PA. 4.

2. In this connection. Metro Manila 1/AGPD SUBJECT: LOD Board Proceedings 12 July 1993 TO: All Unit Commanders 1. yet the status is declared “In Line Duty”. It has been noted that some LOD Boards determining the LOD status of deceased military personnel are conducting the proceedings haphazardly. There are several instances when the cause of death is clearly attributable to grave misconduct on the part of the deceased. 3. For strict compliance. all unit commanders are reminded to check the proceedings of their LOD Board before endorsing the same to this Headquarters.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. BY COMMAND OF CHIEF OF STAFF: (Sgd) MATEO B BARRION JR Colonel FA (GSC) PA Adjutant General RESTRICTED 397 .

RESTRICTED Chapter 8 Miscellaneous Policies RESTRICTED 398 .

HPA Letter directive dated 28 Feb 05. II. Unit Sustainment Fund. To establish a clear-cut policy on the administration. appropriate changes have to be effected with the case of the USF. Makati City 16 November 2005 SUBJECT: Administration and Utilization of Unit Sustainment Fund TO: All PA Major Unit Commanders I. b. a series of letter directives had been published. which was taken from specific projects and activities of the PA budget and is distributed to units for immediate impact and more direct control by subordinate commanders. III. However. Subject: Utilization of Unit Sustainment Fund. Subject: Utilization of c. has been formed and conceptualized to devolve centrally managed funds to major subordinate units and provides the commanders discretion in the management and prioritization of the utilization of available resources. HPA Letter directive dated 25 Feb 04. Workshop on the USF with the Chiefs of Staff of Major Subordinate Units on 21-22 October 2005. management and utilization of the USF and subsequently draw better understanding and common RESTRICTED 399 . Subject: Utilization of the Unit Sustainment Fund. Rationale: The Unit Sustainment Fund (USF) being provided to major line units. Resource Management Directive Number 2005-01 dated 11 April 2005. References: a. is over and above the Direct Support Funds (DSF) regularly received by units as their MOOE. with recent reforms in resource management. d.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In order to ensure responsibility and accountability on the administration and management of these resources. The USF. Purpose: A.

D. as force provider. C. However. operations and other activities. IV. propriety. with the termination of the TRIAD Enhancement Fund (TEF). Programming and Budgeting System (PPBS) in the Philippine Army. the PBAC of the Major Units should deliberate their respective USF POE with the participation of Brigade and Battalion Executive Officers. Similarly. this should be the focus in the utilization of SDF at all levels. The PA. V. train.RESTRICTED interpretation of the guidelines and policies embodied in this directive from the concerned units. the USF may also be used to augment requirements for operations. follows: Command/Unit Headquarters Command/Unit Commander’s Support for Subordinate Units Subordinate Units Total 30% 30% 40% 100% For programming purposes. PA Program and Budget Advisory Committee . B. To provide greater degree of responsibility. Definition of Terms: A. To achieve transparency while creating a more visible impact on the utilization of the USF. applies only at the Command/Unit Headquarters. Unit Sustainment Fund (USF) – additional fund support to major line units provided on a quarterly basis to augment the DSF. equip and sustain mission.the body that principally oversees the administration and implementation of the Planning. B. OPCON units may be provided support out of the USF on a case RESTRICTED 400 . B. The POE should cover the priority requirements of the Command/Unit based on but not limited to the specific projects/activities attached herewith as Inclosure “A”. Direct Support Fund (DSF) – regular MOOE fund support being received by units on a quarterly basis. shall focus on organize. C. The USF shall be meticulously and judiciously planned according to its purpose and within the allocated amount that is determined by this Headquarters every quarter of the year. F. Policies: A. the allocation of the USF is as E. respectively. programming and utilizing the US. The 40%-340%-30% allocation for logistic. to case basis. transparency and accountability in planning.

D. The transmittal of the proposed POE should include a certification that the programs included in the USF are not and cannot be amply covered with the Command/Unit DSF. H. and Fund Utilization Report of the previous quarter. SIG BN. Formats of Fund Utilization Report and the proposed POE are as attached in HPA Directive dated 01 June 2004. the support ratio between the Headquarters and RESTRICTED 401 . USF Recipient Commands/Units may be called upon to present their proposed POE and/or their USF Utilization Report to the HPA PBAC.D of this directive. However. are considered as subordinate units: MIB. The 30% command/Unit commander’s Support for Subordinate Units provides flexibility and discretion for the Command/Unit Commander to support his thrusts and priority programs. DTU. 2. MP Bn ECC). F. PBAC of the Major Subordinate Units must convene to deliberate on the proposed POE for any quarter early enough to be able to submit the following to the HPA (Attention: ARMO) not later than two (2) weeks before the end of the quarter: 1. The following units. DRCs. Station Hospital.RESTRICTED G. rules and regulations. The submission of the proposed POE for the succeeding quarter and the Fund Utilization Report of the preceding quarter are mandatory requirements for the release of USF. the following: Chairman Vice-Chairman Members Secretariat Chief of Staff G3 General Staff MFO (Inclosure “B”) The PBAC of the Major Subordinate Units shall be composed of B. Special Task Forces. Provisional Units. although based at the Command Unit Headquarters. Proposed POE for the succeeding quarter. VI. The 30% of the USF for the Command/Unit Headquarters shall be programmed to support the Command/Unit Headquarters and its Support and Service Support Units (HSBn. Subject: Unit Briefings on the Unit Sustainment Fund (Inclosure “C”). G. In the end. FAB. E. PBAC deliberation of the USF Recipient Units must cover both the DSF and the USF in order to ensure that no support for programs and activities is duplicated. Procedures: A. auditing and other applicable laws. C. The USF and its utilization are subject to accounting. The total amount to be presented by USF Recipient Commands/Units should be in accordance to the percentage allocation provided for under paragraph V. all of these must be for the benefit of the subordinate units.

J. TGs. major repair of the sea crafts. b. I.000 50. monitors and evaluates the implementation of this directive. SIG. HPA 1. Monitor the implementation of the USF in the purview of their respective functions.000 While the remaining portion of the 40% would still be for the subordinate units. The revised POE duly signed by the Unit Commander must be attached to the basic letter request containing the justifications. BA 30. Release of funds shall be specifically in accordance to the Responsibilities: A. Cadre Battalions DRCs. Ensure the timely and accurate release of USF to G-Staff a. additional foodstuff. L. troop Hutment (change of station). RESTRICTED 402 Assist in the evaluation of the allocation and MFO a.RESTRICTED Subordinate Units should be 30% and 70%. Requests for revision must reach HPA (Attn: ARMO) not later than the end of the current quarter. VII. utilization of the USF. b. in coordination with the G-Staff and MFO. M35 tires and vehicle batteries. Assist in the evaluation of the allocation and . 2. and this should be clearly seem in the Fund Utilization Report. The following programs and activities are not covered by the USF. ARMO a. USF recipient Commands/Units may request for the amendment of their approved POE provided it will be sufficiently justified. Task Forces. utilization of the USF. FABs. respectively.000 15. its allocation shall be subjected to PBAC deliberation. medical evacuation and other operational requirements. major repowering. Artillery Regiment Infantry Battalions MIB. SRCs AMOUNT 40. units. 3. The 40% programmed for subordinate units shall automatically allocate the following m8nimum amounts: UNIT Brigades. Serve as secretariat in the implementation of the USF.000 25. CAUs. b. The following programs activities/items may be considered: Command directed operations. K. Provide guidance. approved POE. purchase of motorcycles.

VII. including the strict implementation of this directive. b. IX. directives and SOPs on USF and resource management. Commanders should ensure that support requirements of the Command/Unit should be covered or prioritized for allocation as deliberated by their respective PBACs.RESTRICTED 4. Major Subordinate Units Include the utilization of USF in the course of the 1. IAS a. 3. audit of PA units. Provide inputs in the evaluation of existing policies. Commanders are accountable and responsible on the utilization of USF of their respective Command and Subordinate Units. (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 403 . RESCISSION: All existing rules and regulations or parts there which are inconsistent with the provision of this directive are hereby rescinded. Commanders should ensure the participation of all stakeholders and the widest dissemination of this directive. EFFECTIVITY: This directive shall take effe3ct upon publication. B. 2.

c. Procedures: a. Background: Per above reference.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. Reference: GHQ Cir Nr 2005-08 dated 28 May 2005. PA Receives Billing Statement i. The validated Billing Statement will be sent back to MFO as basis for reconciling with GHQ. shall be carried out a. Makati City MFO/Mgnt SUBJECT: Billing and Fund Transfer System 05 September 2005 TO: All Concerned 1. 5. Recipient Units shall be responsible in the proper liquidation of funds received from other units. 3. MFO forwards same to RMO and concerned Program Director for validation. d. Subject: Billing and Fund Transfer System. Upon receipt by MFO of the Billing Statement. Managed Items (CMI) system was deactivated. b. MFO shall be the basis in the actual transfer of funds. 4. MFO. Policies: the GHQ-led Centrally activities that need to be the PA and activities that units. Personal Services shall be given priority in the release of funding requirements and Notice of Cash Allocation (NCA). Purpose: To provide the guidelines for the billing and corresponding transfer of funds pertaining to activities that were undertaken or carried for the benefit of other AFP units and in situation wherein other AFP units have undertaken activities for the benefit of the Philippine Army. 2. The Quarterly Net transfer Billing prepared by GHQ. MFO RESTRICTED 404 . whereby centrally executed at GHQ level which will directly benefit will be executed at PA. Billing System shall be consolidated on a monthly basis by MFO to be forwarded to GHQ. that will directly benefit other AFP through the concept of Billing and Fund Transfer System.

MFO prepared Billing Statement with the concurrence of RMO to be submitted to GHQ. PA for approval on the fund transfer. ii. iii. After necessary corrections and updates had been made. b.RESTRICTED computed Billing Statement would be sent back to MFO as basis for reconciling with GHQ. ii. MFO computed Billing Statement. PA together with other AFP MFOs will have a Quarterly Reconciliation Conference to be orchestrated by GHQ. RESTRICTED 405 . PA Sends Billing Statement i. Program Directors prepare DF on Chargeability that will be forwarded to CG. v. MFO ten days after the reconciliation conference. MFO in order to validate the accuracy of Billing Statement affecting their respective commands. MFO copy furnished MFO of concerned unit. iv. MFO. iii. RMO submits validated billing to MFO. After RMO concurs with the Final Quarterly Net Billing Statement prepared by MFO. MFO. vi. MFO ensures the fund obligation and NTA transfer from the concerned MFO of other AFP units to PA. Based on the Quarterly Net Transfer Billing Statement received from GHQ. PA Units send billing to concerned Program Director for subsequent submission to RMO for consolidation and validation. MFO together with other AFP MFOs will have a quarterly reconciliation conference to be orchestrated by GHQ. MFO that will serve as basis for MFO in the preparation of Final Quarterly Net Transfer Billing Statement. MFO submits the Quarterly Net Billing Statement to GHQ. MFO then receives the Final Quarterly Net Billing Statement from GHQ. Accounting Services obligations funds based on the Approved Quarterly Net Transfer Billing and transfers NTA and records in their Book of Accounts transaction made. iv. MFO in order to validate the accuracy of Billing Statements affecting their respective commands. v.

This Directive takes effect upon approval. For strict compliance.RESTRICTED 6. 7. BY COMMAND OFMAJOR GENERAL ESPERON JR: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 406 .

RESTRICTED 407 . PA Letter Directive dated 01 June 2005.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. D. The Major Service. as force provider shall focus on organize. Existing guidelines on the preparation. CG. Subject: Utilization of Unit Sustainment Fund. B. the TRIAD Enhancement Fund (TEF) being provided by GHQ to support combat. Metro Manila 11 April 2005 RESOURCE MANAGEMENT DIRECTIVE NR 2005-01 UTILIZATION OF THE UNIT SUSTAINMENT FUND I. Similarly. b. II. A USF Program of expenditure (POE) shall be prepared by units based on total amount of USF allocated. train. PURPOSE: This Resource Management Directive is issued to reinforce the existing directives on Unit Sustainment Fund. equip and sustain missions. Requests for fund support from subordinate units for activities covered under USF should be funded out of the USF. Utilization of the Unit Sustainment Fund. IV. this should be the focus in the utilization of USF at subordinate unit level. The USF shall be meticulously and judiciously planned according to its purpose and within the allocated amount that will be determined by this Headquarters every quarter of the year. III. Unit c. POLICIES: A. intelligence and civil-military operations. GUIDELINES: A. utilization and reporting of the USF remain in effect. B. not supplement. The Unit Sustainment Fund (USF) shall complement. GHQ shall center on enhancement of operations. PA Letter Directive dated 25 February 2005. REFERENCES: Subject: a. PA Letter Directive dated 28 February 2005. CG. Subject: Briefings on the Unit Sustainment Fund. C. CG.

D. the subordinate units’ Program Budget Advisory committee (PBAC0 shall deliberate the USF POE. utilization of the USF. Provides inputs in the evaluation of existing policies. regulations. Recommends new and/or amendment of policies. RESPONSIBILITIES: A. E. and Assist in the evaluation of the allocation and Assist in the evaluation of the allocation and Initiates the prompt release of funds allocated for . F. RESTRICTED 408 Includes the utilization of USF in the course of the Ensures the timely release of USF to units. To achieve transparency while creating amore visible impact on the utilization of the USF. the USF of units. audit of PA units and b. The POE shall be submitted to and approved by this Headquarters (Attn: ARMO) prior its implementation.RESTRICTED C. and b. b. directives and sops in relation to the Utilization of USF. b. ARMO Utilization of USF is subject to accounting and auditing rules and a. in coordination with the Gstaff and MFO. 3. directives and SOPs on USF and resource management. monitors and evaluates the implementation of this resource management Directive. utilization of the USF. Provides guidance. MFO a. IAS a. 4. V. The utilization report of the First Quarter shall serve as basis for the release and approval of the third Quarter USF and so with the succeeding Quarters. Fund utilization Reports shall be evaluated and compared with the units’ approved POE. 2. G-Staff a. HPA 1.

Commanders should ensure that support requirements of the command/Unit should be covered or prioritized for allocation as deliberated by respective PBACs. dated 26 Feb 05. 2. PA Letter Directive dated 25 February 2004 on Utilization of Unit Sustainment Fund is in effect. VI. PROCEDURES: The procedure attached as a flowchart in the CG. ARMO has been designated s the Office of Primary Responsibility for USF. except for the following: A. and B.RESTRICTED B. EFFECTIVITY: This Resource Management Directive shall take effect upon publication. BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 409 . RESCISSION: All existing rules and regulations or parts hereof which are inconsistent with the provisions of this directive are hereby rescinded. Commanders are accountable and responsible on the utilization of USF of their respective commands/Units. SUBORDINATE UNITS 1. C. VI. Effective 01 February 2005. Per HPA SOP Nr 2. VII. ARMO has been designated as Chairman of the PA Junior PBAC.

all units and offices are enjoined to conduct simple and austere Christmas activities. 5. 4. Commanders/Chiefs of offices delivery of Yuletide greetings and gratitude for the performance of their men. it has been an annual tradition for units and offices to conduct Christmas Activities. b. As a way of fostering amity.RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifcaio. Exchange gifts to be shouldered by the individual participants. personnel sacrifice and selfless concern for others that the true meaning of Christmas is relived in our hearts. 2. So as not to dampen the spirit of the Yuletide Season. Therefore. the prevailing difficult times dictate that such practice must be conducted with minimal expense. units and offices may conduct activities that befit the Christmas Season so long as expenses are supported out of the units/offices own resources. This joyous tradition is desired. however. Makati City 1/AAGP SUBJECT: Austere Christmas Celebration 13 December 2004 TO: All Concerned 1. 3. It is out of our deep reflection. sharing goodwill and celebrating the spirit of the advent season. limited to the following: a. Simple lunch or merianda within the unit’s capability. A joyful Christmas and a Blessed New Year to everyone! BY COMMAND OF LIEUTENANT GENERAL SENGA: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General RESTRICTED 410 . c.

(Sgd) EFREN L ABU Major General AFP RESTRICTED 411 . 2. In effect. In view of the foregoing.RESTRICTED COMMANDING GENERAL PHILIPPINE ARMY Fort Andres Bonifacio. 3. Only callers with official business shall be entertained by this Command. Headquarters will only manage funds enough to sustain our immediate requirements at our level. In line with this Command’s thrust to funnel our resource to the field. For implementation. solicitation activities shall be discouraged to prevent depletion of our funds and promote better management of our fiscal resources. callers with such purpose will no longer be entertained except under extraordinary circumstances. 4. Makati City 10 January 2004 SUBJECT: Solicitation TO: All PA Major Unit Commanders 1. This Headquarters has observed the prevalence of personnel calling on officers and heads of offices to solicit financial and material assistance for various non-command activities or personnel purposes. Such practice has a considerable effect on the flow of our resources.

RESTRICTED HEADQUARTERS PHILIPPINE ARMY Fort Andres Bonifacio. In this regard. This is in line with the austerity measures being adopted by the government. However. It will not only create negative effect on the budget posture and fiscal control of the command but also give an impression of favoritism among unit commanders. b. 3. 5. Subject: Adoption of Fiscal Discipline Measures in the Public Sector. some units still insists in soliciting additional support to the different General Staffs indicating the same purpose. Subject: Addendum to AO Nr 5 re Cost – Cutting Measures. The allocation of units is deemed sufficient for a modest and decent celebration. Makati City 1/AAG SUBJECT: No Solicitation 03 September 2002 TO: All Concerned 1. Administrative Order (AO) Nr 5 dated 28 Feb 01. The command has allocated funds for unit/office activities particularly anniversaries and Christmas parties nationwide. HPA Letter Directive dated 08 Dec 2001. This is a bad practice carried over through the years and should be STOPPED at once. 2. Lavish preparations during unit/office parties shall also be avoided. all solicitations for additional support and funding will not be entertained. BY COMMAND OF LIEUTENANT GENERAL SANTIAGO: (Sgd) EDUARDO B STO DOMINGO Colonel INF (JSC) PA Adjutant General DISTRIBUTION: “A” RESTRICTED 412 . For strict compliance and widest dissemination. References: a. 4.

this SOP is published to have uniformity of policy in the issuance of Statement of Last Payment (SLP) for retirement/separation. transfer outside PA and transfer within PA. Makati City FCPA3 STANDING OPERATING PROCEDURE NUMBER 98-01 27 February 1998 POLICIES ON THE ISSUANCE OF STATEMENT OF LAST PAYMENT I. RATIONALE/OBJECTIVE: This primary objective of this SOP is to facilitate the issuance of statement of Last Payment to personnel transferred to other units. Subject: Issuance of Statement of Last Payment. Subject: Policy on the Issuance of Certificate of Last Payment. relieved personnel. FCPA Memo Nr 86-03 dated 19 Mar 86. 4. II. Likewise. HPA Letter Directive dated 21 Aug 88. Subject: Issuance of Statement of Last Payment. PURPOSE: HPA Letter Directive dated 18 Nov 91. General 1) The unit Finance Sgt shall prepare the SLP of their RESTRICTED 413 . procedures and responsibilities of units in the issuance of Statement of Last Payment (SLP) for deceased Personnel. Payment. PROCEDURES: a. IV. III. GHQ Letter Directive dated 19 May 93.RESTRICTED HEADQUARTERS FINANCE CENTER PHILIPPINE ARMY Fort Andres Bonifacio. 2) The SLP shall be submitted to the servicing Finance Service Unit (FSU) for processing and earmarking (indexing) of its effectivity. Subject: Statement of Last This SOP prescribe the policies. 2. REFERENCES: 1. This is to have an assurance that personnel shall not be deprived of receiving his pay once transferred to other units. 3. retired/separated from active service and transfer within and outside PA.

b. FCPA for subsequent issuance of final SLP. a copy shall be transmitted to HFCPA (Attn: C.RESTRICTED 3) The FSU shall indicate in the SLP all earnings and deduction of the personnel as well as the name and address if the allotted of the transferred personnel has an allotment. c. 5) CO. POLICIES: The SLP shall have a notation “Not Valid for a. 2) pay transfer”. SLP. This issuance of SLP by the losing unit shall be mandatory after a period of one (1) month. 4) The FSU shall indicate any overpayment made and unclear cash advances. RESTRICTED 414 The property clearance is not a requirement for the issuance of . The SLP shall have a marking of “Valid for Payment”. a. II Retirement/Separation The duly processed SLP shall be signed by the DO and 1) The duly signed/approved SLP shall be transmitted to Financial Records Branch. III Transferred Outside PA 1) The duly signed/approved SLP shall be transmitted to Financial Records Branch. The SLP shall be deemed as separate and distinct from property accountability clearance. FCPA for subsequent issuance of the final SLP. The issuance of SLP of any manner shall be reflected in the Report of Changes through the Unit Disbursing Officer. 2) Pre-printed SLP form shall be used in issuing final SLP for relieved personnel outside PA. FSU. if any. a. I. 6) The duly signed SLP shall be transmitted to the Field Accounting Unit (FAU) for notation of the Chief Accountant. V. Transfer within PA The SLP shall have notation “Valid for payment within Philippine Army only”. OIS) for monitoring and reference. a. d. likewise.

RECISSION CLAUSE: This SOP rescinds all other Directives and SOPs published by this Center. VI. d. e. The property/money accountability together with authorized loan deduction shall be reflected in the SLP to include proportion of payment (number of payments made over total number of installments for every loan for purpose of tracking.RESTRICTED c. (Sgd) CELEDONIO L ANCHETA JR Colonel FS (GSC) PA Commanding Officer RESTRICTED 415 . VII. The SLP issued by FSUs shall bear a remark at the footnote “Not valid/applicable for PA transferee and inclusion to payrolls outside PA” f. and deceased personnel shall be presented and submitted to HFCPA (Financial Records Branch) for issuance of final SLP. EFFECTIVITY: This SOP shall take effect upon approval and publication. collection or settlement of the accountability and loans as reflected in the SLP. It shall be the responsibility of the gaining unit to implement deductions. The SLP issued by FSU’s for personnel transferred outside PA retired and separated from active service.