This action might not be possible to undo. Are you sure you want to continue?
's folders with other computers and users on that network. Learn when it's possible and exactly how to set up shared folders in Windows XP Professional.
Managing Local and Network Print Devices
You manage print devices in Windows XP Professional from the Printers And Faxes folder, which is accessible from the Control Panel, or by clicking Start|Printers And Faxes. When working with printing in Windows XP, you need to fully understand the following printing terminology as defined by Microsoft:
Printer—A software interface between the operating system and a print device. It defines ports through which print jobs get routed. Printer names direct print jobs to one or more print devices. Print device—A piece of equipment (hardware) that physically produces printed documents. A print device may be attached to a local computer or connected via a network interface. Printer port—A software interface through which print jobs get directed to either a locally attached print device, or a network-connected print device. Windows XP supports local line printer terminal (LPT), COM (serial), and Universal Serial Bus (USB) ports. It also supports network-connected printer port devices such as the Intel NetPort and the Hewlett-Packard (HP) JetDirect. Print server—A computer that serves as the host for printers that are associated with print devices. Printer driver—Software specific to each print device (designed to run in Windows XP) that translates printing commands into printer language codes for each print device. PCL5 and PostScript are examples of two types of printer languages. Print job—The actual document to be printed along with the necessary print processing command. Print resolution—What determines the quality and smoothness of the text or images that the print device will render. This specification is expressed in dots per inch (dpi). Higher dpi numbers generally result in better print quality. Print spooler—The process (service) that runs in the background of Windows XP that initiates, processes, and distributes print jobs. The spooler saves print jobs into a temporary physical file on disk. Print jobs are then despooled and transferred to the appropriate print device. Print queue—A logical "waiting area" where print jobs are temporarily stored until the print device is available and ready to process each job according to the job's priority level, and according to its order within the queue.
Connecting to Local and Network Printers
After you add a local printer to a Windows XP Professional computer, you have the option of sharing it with other users on the network. To add a local printer to your system, perform these steps: 1. Log on as an administrator or a member of the Administrators group.
Simply follow these steps: 1. and to place no spaces within the share name. Click Next. it's always a good idea to make sure that the printer has been set up and is working properly. Click Next to continue. for compatibility. Specify whether this printer will be designated as the system's default printer. 6. 3. CD-ROM. Click the port you want to use from the Use The Following Port drop-down list. 3. Click Finish to exit the Add Printer Wizard. 7. Click Start|Printers And Faxes to open the Printers And Faxes window. 6. Or A Printer Attached To Another Computer. If the printer is not Plug and Play. Click the option button labeled A Network Printer. Click Next. type in the UNC path for the printer. Log on as an administrator or a member of the Administrators group. 14. 11. the Select A Printer Port dialog box appears. you also use the Add Printer Wizard from the Printers folder. Click Next. Click Next to continue. Follow one of these options: Select Browse For A Printer. and then click Next. If the printer is Plug and Play compliant. 12. 4. and best practice dictates that the printer name should not contain any spaces or special characters. 5. You should strive to use only drivers that have been digitally signed by Microsoft. 2. Windows XP Professional automatically installs and properly configures it for you. Click the Have Disk button if you have a DVD-ROM. Enter an optional Location name and Comment. Click the Local Printer button. Enter a name for the printer. Click Yes and then click Next when prompted to print a test page. The Add Printer Wizard appears.2. it's a good idea to limit the share name to 14 or fewer characters. The Add Printer Wizard appears. click the Share Name button if you want to share this printer with the network. . Click Next. Click the Add A Printer link from the Printer Tasks pane. you may clear the Automatically Detect And Install My Plug And Play Printer checkbox. or diskette with the proper printer drivers from the manufacturer. To connect to a network printer. The name should not exceed 31 characters. 9. and then click Next. 8. 4. 10. Enter a share name for the printer. Click Next. 13. If the printer that you are adding is not Plug and Play compatible. or click the Create A New Port button and choose the type of port to create from the drop-down list. 16. Click Start|Printers And Faxes to open the Printers And Faxes window. In the Printer Sharing dialog box. 5. Click the Windows Update button to download the latest drivers available from Microsoft's Web site. Click Next. Select Connect To This Printer. 15. Select the printer Manufacturer and Model. Click the Add A Printer link from the Printer Tasks pane.
the document owner. 8. you can Pause. and click Next. the time and date that the job was submitted. lpt2. If you choose to browse for a printer. Members of the Administrators group and members of the Power Users group have permissions to manage print jobs that are listed in the print queue. the status. The syntax is as follows: net use lptx: \\print_server_name\printer_share_name Printer ports lpt1. 7. CAUTION Windows XP has dropped support for the Data Link Control (DLC) protocol. At the time that users print one or more documents. The print queue window itself displays the document name. which is used by some older Hewlett-Packard (HP) Jet Direct cards and Jet Direct print server devices. Users may manage only their own print jobs.Select Connect To A Printer On the Internet Or On A Home Or Office Network. Start. you manage print jobs by double-clicking the printer icon that you want to work with. 9. and lpt3 are represented by lptx. If you select an individual print job that is listed. Users can also manage other users' print jobs if they have been granted the Allow Manage Documents permission. and the port used. The net use command is the only way to connect client computers that are running MS-DOS to network printers. Click Yes or No when prompted to make the printer the system's default. Connecting to Network Printers via the Command Line As mentioned earlier in this chapter. locate the printer from the Browse For Printer dialog box and then click Next. the size of the job. they get the built-in security principal Creator Owner applied to their user accounts so that they are granted permission to manage documents as well. or Cancel that job by selecting one of these options from the Documents menu. Managing Printers and Print Jobs From the Printers And Faxes folder. unless they are members of the Administrators group or the Power Users group (if the computer is standalone or a member of a workgroup). After you have opened the printer's print queue window. You can also use this command to connect to remote printers from a command prompt window. the number of pages for each print job. you can pause printing or cancel all documents from the Printer menu. Resume. or members of the Print Operators group or the Server Operators group (if the Windows XP print server is a member of a Windows domain). Click Finish to exit the Add Printer Wizard. You can also take the printer offline from the Printer menu. These older devices should be upgraded to newer HP network interface cards and print devices that support TCP/IP and the standard port monitor. type in the URL address for the printer. . you can use the net use command to connect to network drive shares. and then click Next.
you can work with the following settings: • • • • Add or modify printer location and comment information. Select paper source and quality. Advanced. Print a test page. The Ports Tab On the Ports tab. . Install additional printer drivers for client computers that use different operating systems or different Windows NT CPU platforms. or stop sharing the printer. The printer Properties dialog box contains six tabs (seven tabs for a color printer): General. Windows NT. Sharing. you have these configuration options: • • • Select a port to print to. and Windows XP that connect to the print server. Enable bidirectional printing support. Windows 98/Me. Add. as long as the correct drivers have been installed on the print server. TIP Windows XP print server computers automatically download the correct printer drivers for client computers running Windows 95. The Sharing Tab The Sharing tab displays the following options: • • Share the printer. The General Tab From the General tab. you can configure that printer's settings and options. change the network share name. You can easily configure many of the properties of your Windows XP Professional system as a print server by selecting File|Server Properties from the Printers And Faxes window. Using this dialog box means that you don't have to edit the Registry directly to make changes to your Windows XP print server configuration settings. Set printing preferences such as portrait or landscape orientation. Security. and Color Management (for a color printer). You can configure many print server settings—such as changing the location of the Spool folder—from the Print Server Properties dialog box. By right-clicking one of the available printer icons in the Printers And Faxes folder and choosing Properties. and delete ports.Configuring Print Server and Printer Properties A Windows XP Professional computer becomes a print server when you physically connect a printer to the system and then share that printer with the network. configure. Windows 2000. Device Settings. Ports.
Everyone–Allow Print. Creator Owner–Allow Manage Documents. like these: • • • • • • • • • • • • Set time availability limits.• Enable printer pooling. or start printing after the last page has spooled. the default security permissions for printers are as follows: Administrators–Allow Print. For a Windows XP computer that is joined to a domain. Allow Manage Printers. and Allow Manage Documents. View the effective permissions for the printer (similar to viewing the effective permissions for NTFS files and folders) via the Effective Permissions tab by clicking the Advanced button. Hold mismatched documents. Print Operators and Server Operators–Allow Print. and Allow Manage Documents. Spool print jobs and start printing immediately. The Security Tab You can configure the following security settings with the Security tab: • • • • Set permissions for users and groups (similar to NTFS file and folder permissions): Allow or Deny the Print. Allow Manage Printers. Print directly to the printer. The Advanced Tab On the Advanced tab. Change the printer driver or add a new driver. advanced options vary depending upon printer capabilities. Take ownership of the printer (similar to taking ownership of NTFS files and folders) via the Owner tab by clicking the Advanced button. Power Users–Allow Print. Booklet Printing. Set up printer auditing (similar to NTFS file and folder access auditing) via the Auditing tab by clicking the Advanced button. Print spooled documents first. Specify a separator page. and Allow Manage Documents. or Text. which enables you to select two or more identical print devices that are configured as one logical printer. print jobs are directed to the first available print device. TIP For a Windows XP computer that is not a domain member. Manage Printers. Creator Owner–Allow Manage Documents. and Allow Manage Documents. Everyone–Allow Print. Enable advanced printing features (such as metafile spooling) and enable advanced options (such as Page Order. EMF. Allow Manage Printers. and Pages Per Sheet). Set printing defaults. . do not spool print jobs. Set print job priority. and Manage Documents. the default security permissions for printers are as follows: Administrators–Allow Print. Allow Manage Printers. Select a different print processor: RAW. Retain documents after they have been printed. you work with scheduling and spooling settings.
instead of connecting via the GUI or via the command line using a UNC path. or Windows . fax devices are not displayed in the browser window). The available settings on this tab vary depending on the manufacturer and the model of the printer that you are working with. IPP works over a corporate intranet or through an Internet connection. font cartridge settings. and any installable options such as printer memory settings. many printers enable you to configure paper tray assignments. You can enter one of two available URLs into your Web browser: • • http://print_server_name/printers—This address connects you to the Web page for the Printers And Faxes folder on the Windows XP print server computer (however. as shown in Figure 3. Windows 2000.20.The Device Settings Tab The Device Settings tab enables you to configure printer-specific settings. Using the Internet Printing Protocol (IPP) Windows XP Professional computers can connect to printers that are attached to Windows XP. IPP gives users the ability to print over an Internet connection. IIS version 5 or later must be running on the print server computer.NET Server print servers by using a Web browser and a URL. . http://print_server_name/printer_share_name—This address connects you to the Web page for the print queue folder for the printer that you specify. For example.
This action might not be possible to undo. Are you sure you want to continue?