This action might not be possible to undo. Are you sure you want to continue?
To start Microsoft Word: 1. Click the Start button on the Windows taskbar. This opens the Windows Start menu. 2. Point to All Programs, and then select (click) Microsoft Word.
Microsoft Word opens, displaying a new, blank document. Tip:
You can also start Word using various shortcuts to the program. The Microsoft Word shortcut icon may appear in the top left of the Start menu (as in the picture above), in the Windows taskbar, and on the desktop.
Start a New Document
1. In Microsoft Word, open the File menu and select New.
2. The New dialog opens. This dialog displays the various document templates available for you to use.
3. To create a document based on the default template, click the General tab, and then the Blank Document icon. 4. Click OK (or simply double-click the Blank Document icon). A new, blank document opens. To begin entering text, simply start typing. Tip: You can also create a blank document based on the default template by clicking the New Blank Document button on the Standard toolbar, or by pressing Ctrl+n on your keyboard.
Open an Existing Document
To open an existing Microsoft Word document: 1. Start Microsoft Word. 2. Open the File menu and select open (or press Ctrl+o).
Tip: Word displays a list of the files you’ve recently opened at the bottom of the File menu. To open one of these files. 1.An Open button also appears on the Standard toolbar. Browse to the location of the document file you want to open. simply select it. then select the file and click Open (or double-click the file). You can also open a document by browsing to the file in Windows Explorer and doubleclicking it. The document opens in Microsoft Word. . The Open dialog opens.
Buttons representing these windows appear on the taskbar. . Microsoft Word opens another window. This brings the window to the front of the stack of open windows on the desktop.Switch Between Open Documents Each time you open a document. To work in a particular document. click the button for that window on the taskbar.
You can also switch between open windows using Word’s Window menu. . To switch to a different document. with the current document indicated by a checkmark. or press Ctrl+s on your keyboard. Save Your Work To save your document. click the Save button on the Standard toolbar. select it from the list. A list of all the open documents appears at the bottom of the menu.
or click No to close the document without saving the changes. click the Close button in the upper right corner. Close Your Work To close the Microsoft Word window. Microsoft Word opens another instance of the window. Word closes both the window and the document. Word opens the Save As dialog. Click Yes to save your changes. Browse to the location where you want to save the file. Word asks you if you want to save it now. then entire a file name and click Save. If you’ve made changes to the document since the last time you saved it. If you . When you click the Close button. Tip: For each document you open.If the document hasn’t been saved before.
3. or open the File menu and select Close. Browse to the location where you want to save the copy. the Save As command lets you save a copy of your work in another location: 1. select Exit from the File menu. If you like. 1. . 2. To close multiple documents at once and exit Microsoft Word.want to close your document without closing the Microsoft Word window. enter a new file name. Click Save. The Save As dialog opens. While the Save button on the toolbar lets you save your document quickly while you’re working on it. Back Up Your Work The File menu contains commands for saving your work. Open the File menu and select Save As. click the document’s Close Window button.
Press Ctrl + HOME to move to the beginning of the document. Press Page Up to move up one screen. Word moves up or down the document in the direction you drag until you reach the beginning or end. click the Next and Previous buttons on the vertical scrollbar of the document window: . You can also use keyboard shortcuts to quickly navigate to various points in your document: • • • • Press HOME to move to the beginning of a line. Press Ctrl + Page Up to move to the top of the previous page. and Ctrl + END to move to the end of the document. and END to move to the end of a line. Microsoft Word provides methods for browsing the document page by page (or item by item. To scroll up or down a screen at a time. if you’re browsing by graphics. down. for example) and for moving directly to a specified page (or item) in a document.Move the Insertion Point To move the insertion point in your document. and Page Down to move down one screen. than it is to use the arrow keys or mouse to scroll screen by screen. while the left and right arrow keys move the insertion point one character at a time. simply position your mouse pointer where you want to type. Move around the Document 1 The vertical and horizontal scrollbars at the edge of Word’s document window let you use your mouse to move around an open document. The up and down arrow keys move the insertion point up or down one line at a time. The mouse pointer indicates where you can type by changing to an I-beam . or right. a line at a time. Move Around the Document 2 When viewing and editing long documents. left. When you click and drag the scroll handle. You move up and down. and Ctrl + Page Down to move to the top of the next page. click anywhere on the scrollbar above or below the scroll handle (box). by clicking the up and down scroll buttons. it’s much easier to browse page by page. The left and right scroll buttons let you scroll to the left and right when the document is viewed at a width larger than the Microsoft Word window. and then click. You can also use the arrow keys on your keyboard to move up. To browse the document page by page (or item by item). or to jump directly to a specific page.
For instance. 1. select the type of item you want to find in your document. Tip: As you can see. In the menu that pops up. located near the bottom of the vertical scrollbar. . make sure Page is selected. 1. or press Ctrl + g on your keyboard. select to move from page to page in your document. click the Select Browse Object button. Enter the page number you want to go to and click the Go To button (which appears after you enter the page number). Click the Next or Previous button to go to the next or previous item (for example. Under Go to what. 2. For example. you can jump to many types of items in a document. such as a graphic) within the document: 1. to go to a graphic. To go directly to a specific page (or item. 1. Open the Edit menu and select Go To. The Find and Replace dialog opens to the Go To tab.1. page) in the document. First. not just a page. select Graphic instead of Page.
View menu – Change the document’s display size and style. AutoText. open. Format menu – Apply formatting to the text and objects in your documents. and track changes. Tools menu – Use Word’s tools. both within and outside the document. you can browse item by item simply by clicking Next. you can use these to navigate to the linkedto locations. save. print. page numbers and other fields. to your original How to Split the Screen Splitting the screen in a Microsoft Word 2002 document allows you to view multiple parts of a document at the same time. Insert menu – Insert objects into your documents. Choose “Split” from the Window Menu. which you can use to move back location and forward to the location whose link you followed. Menu & Dialog Box Options All the commands you use to create. A bar appears in the middle of screen. symbols. Just click the hyperlink. Each menu groups together related commands. 2. To remove the split. and pasting text and objects. and undoing and redoing actions. you can have the table of contents in a frame at the top and the document in the bottom frame. 3. You can scroll up or down independently in each frame section. located at the top of the window. you don’t have to enter anything into the field. including copying.Tip: In most cases. opening another file if necessary. and hyperlinks. and set your Microsoft Word preferences. sometimes using submenus to further group commands: • • • • • • File menu – Create. cutting. and print a document are found in Microsoft Word’s menu bar. When a Word document includes hyperlinks. macro recorder. 1. Word also opens the Web toolbar. 4. choose “Remove Split” from the Window menu. moving to various points in the document. . Edit menu – Perform editing functions on your document. drag it up or down to set the size of each “frame”. and Word jumps to the location. and close documents. edit. For example. including graphics. save. such as the spell and grammar checker.
or Cancel to discard them. Help menu – Access Microsoft Word’s online help. Word hides those commands you don’t use frequently. For instance. click the double arrows at the bottom of the menu to expand it. text fields. like the Page Setup dialog. and then select your choices from the list boxes or drop-down menus.• • • Table menu – Insert and format tables. menus. Word includes it with the others you commonly use. To access a menu command. many dialog boxes include buttons that open . displays the changes that will result from your selections. Dialog boxes may use a combination of tabs. Besides the menu bar. Once you select a command. click the main menu to open it. toolbars. To navigate a dialog box like the one above. which prompts you to select or enter information. Word then displays all the available commands. Selecting a command from a menu often opens a dialog box. and keyboard shortcuts. click OK (or Close. so if you don’t see a command. and preview panes to group selection choices and to display information. Note: Additional menus may appear when you install a program that includes a Microsoft Word plug-in. Finally. the Preview pane in many dialog boxes. Word provides you with a number of ways to accomplish most tasks. and then select (click) the command. Window menu – Work with multiple open document windows. first click the tab containing the choices you want to see. in some cases) to accept the changes.
you can apply borders your page at the same time you define the other properties of the page layout. and the status bar. grouped into logical categories. a document window.additional dialog boxes. you just point to the menu and click on it to view the available commands. then click the command you want to access. you can click a button on a toolbar to apply formatting. toolbars. Navigate in Word The Microsoft Word window is made up of a menu bar. and save documents. While working in your document. simply by clicking the Borders button. save or print a document. Word lets you handle related tasks at the same time. use Word’s drawing or reviewing features. To access these commands. edit. print. . Although these dialogs are normally directly accessible from the main menus and the toolbars. format. and insert a variety of objects. The menu bar contains all the commands required to create. In the dialog box above. The toolbars group common commands together. for example. using buttons to provide quick access.
print layout. the rulers at the top and left side of the document window display the document’s measurements and let you use the mouse to change the document’s margins. increase or decrease indentations. 2. Tip: You can also split the window by selecting Split from the Window menu. use the vertical scrollbar on the right side of the document window. click and drag the border (split handle) separating them. or simply double-click it. at the top of the vertical scroll bar. .) In addition. or outline. and quickly set tabs. web layout. (You can also select Remove Split from the Window menu. Use your mouse or the arrow keys on your keyboard to navigate through the pages of your document. This is done by splitting the window. When the mouse pointer changes to a double horizontal line with arrows. or cut and paste text or objects from one page to another. Move the mouse over the split handle . Splitting the window is useful when you want to compare different pages. simply by changing the display size in the Zoom menu (located on the Standard toolbar). you can zoom in on or out of your document.You compose and format your text in the document window. which Word can display in several different views—normal. click and drag the split handle off the screen. click and drag the split handle down to the middle of the screen. To adjust the size of each of the windows. To move up or down your document several pages at a time. To return to a single window. or box. In addition. You can also view two parts of the same document at the same time. 1.
To show or hide a toolbar. saving. The Formatting toolbar contains drop-down menus and buttons for changing the font and applying formatting to text. Other toolbars available in Word are: . By default. All of these elements will be covered in more depth in subsequent tutorials. and lets you quickly turn on and off features like the spelling and grammar checker and track changes. open the View menu. and editing documents. Word Toolbars Word includes a number of built-in toolbars that provide shortcuts to the commands found in the menus. The Standard toolbar contains buttons for opening. Tip: You can also access the toolbar menu by right-clicking anywhere on a visible toolbar. and then select the toolbar you want to show or hide. The most frequently used toolbars are the Standard toolbar and the Formatting toolbar. the status bar at the bottom of the Microsoft Word window displays information about your current location within the document. these two toolbars appear next to each other. select Toolbars.Finally. just below the menu bar. printing.
and work with Microsoft Word Visual Basic code. edit. Web Tools – Insert Web objects into a Web document. . or you can create your own toolbars to group your favorite commands. Visual Basic – Record and run macros.• • • • • • • • • • • • • • AutoText – Create and insert AutoText. right-click any toolbar and select the one to show or hide from the shortcut menu. Web – Navigate a Web document. You can customize any of these toolbars by adding and removing buttons. WordArt – Insert and format WordArt. Frames – Create framesets and frames for a Web document. Forms – Insert form objects. Database – Insert and work with data from a Microsoft Access database. Picture – Insert and format pictures. Reviewing – Insert. Tables and Borders – Insert and format tables and apply borders to objects. and delete comments for or by document reviewers. Working With Toolbars To show or hide a Microsoft Word toolbar. Drawing – Insert and format drawing objects. Clipboard – View and select the contents of the clipboard. Control Toolbox – Insert ActiveX controls into a form.
as well: 1. and select the template or document where you want the toolbar to be saved. If you select Normal. You can use the Customize dialog to create your own. enter a name for the toolbar. 2. 1. 3. From the shortcut menu.dot. Right-click any toolbar and select Customize from the shortcut menu.You can also access this menu by opening the View menu and selecting Toolbars. In the dialog that opens. the toolbar will be available in any document you create that uses that template. click New. select Customize. custom toolbars. the default Microsoft Word template. Tip: If you select a specific document. Click Close. 2. Visible toolbars are indicated with checkmarks. The Customize command also appears in Word’s Tools menu. and uncheck any toolbars you want to hide. To show and hide several toolbars at once: 1. In the Customize dialog. Check the toolbars you want to display. Click OK to save the new toolbar. the toolbar will be available only in that document. . 1.
1. click and drag it from the Commands list to the toolbar.A small blank toolbar appears near the Customize dialog. Then highlight a category to display a list of available commands. To select a command. 1. click the Commands tab in the Customize dialog. To add buttons to the new toolbar. .
The button appears on the new toolbar. and then dragging a menu to the toolbar. Continue dragging commands onto your toolbar. Notice that the toolbar expands to accommodate the buttons. 1. . You can also add a menu to your toolbar by selecting Buit-in Menus from the Categories list. 1.
1. select New Menu from the Categories list. and then drag the New Menu command to the toolbar. . 1. To add a custom menu to the toolbar. Right-click the New Menu button on your toolbar. name the menu and add commands to it: a. Next.
The command now appears in the menu on your toolbar. Drag a command from the Customize dialog to the empty space on the menu. When you’ve finished adding buttons to your toolbar. click the menu button on your toolbar to display the empty list. In the menu that appears. click the box next to Name and enter a name. 1. b. Next. 2.a. Finally. . dock the toolbar below the others by clicking the title bar and dragging it to the lower edge of the Standard toolbar. close the Customize dialog. 1. a.
uncheck the buttons you don’t need.A new row is added to accommodate the toolbar. If you drag a toolbar to a full row. . 1. 1. click the chevrons at the right edge of the toolbar. Select Customize to choose from all the available commands. The toolbar changes from docked to floating. or add new buttons. Click the title bar and drag the toolbar back into place. by selecting Add or Remove Buttons. the pointer changes to horizontal and vertical arrows. indicating you can drag the toolbar. the surrounding toolbars will shrink to make room for it. Tip: Remove buttons you don’t use. In the menu. The move handle is located at the left edge of the toolbar. Drag the toolbar off the row. or check (select) new buttons to add. which has changed from floating to docked. Each of Word’s toolbars can be moved simply by clicking and dragging the title bar (if the toolbar is floating) or the move handle (if the toolbar is docked). When you move the mouse over it. To access a button that’s no longer visible.
From the Customize dialog. . drag and drop the commands you want onto the toolbar.
you’ll see a large I Beam. In the Customize dialog. 2. you can choose to reset the toolbar for the default Word template (Normal. if you decide you no longer need the toolbar. indicating that you’re in an editable region. The Reset button isn’t available for custom toolbars.dot) or just for the current document.Tip: Make sure you drop the button inside the margin of the toolbar. 2. Right-click anywhere on a toolbar and select Customize. click the Toolbars tab. click the Toolbars tab. Make a selection from the menu and click OK. 4. Right-click anywhere on a toolbar and select Customize. In the Customize dialog. If you need to restore the default contents of a toolbar: 1. Instead. you can delete it: 1. or the button won’t be added. 3. Highlight the toolbar whose default contents you want to restore and click the Reset button. . When you’re inside the margin. In the dialog that opens.
to turn on the track changes feature. For example. The Status Bar The status bar at the bottom of the Microsoft Word window displays information about where your insertion point is currently positioned in the document. The physical page number (regardless of the numbering you’ve defined). From left to right. and the third section is Chapter 1 of a report.3. then on the first page the status bar will display “Page 10. click OK. it shows: • The page number. The line number. 4. the first page will still be displayed as “1” out of the total number of pages (for example. If you’ve set the first page of the document to begin at page 10. The number of characters from the left margin to the insertion point. The number of inches the insertion point is positioned below the top of the page. when you position your insertion point on the first page of Chapter 1.” If you’ve inserted section breaks into your document. “1/25”). out of the total number of pages in the document. for instance. and you’ve set the front matter (Section 2) to begin on page iv and Chapter 1 (Section 3) to begin on page 1. if the first section of your document is a cover page. the status bar will display “Page 1” and then “Sec 3. Highlight the custom toolbar and click Delete. .” • • • • • The section number. Word displays the page number defined for that page in the section. Also displayed is the current status of: • The macro recorder (REC) • Track changes (TRK) • Extend selection mode (EXT) • Overtype mode (OVR) These are dimmed when the corresponding features are turned off. To turn it off. double-click TRK again. You can double-click inside the box in the status bar to turn on one of the features. This is based on the numbering you’ve defined. and the second section is front matter. such as a table of contents. double-click TRK. When asked to confirm. so if you’ve set the first page of the document to begin at page 10.
. You might define styles. open the File menu and select Save As. select Document Template. for example. To create a document based on a template: 1. blank document. Word includes a large number of pre-defined templates. You can create templates of your own simply by saving existing documents as template files: 1. and lay out the page using the Page Setup dialog. and formatting of the template you selected. When you’re printing a document. 3. respectively. blank document opens containing the styles. which are available from the New dialog. From the Save as type drop-down menu. Word displays the number of the page currently being printed next to the printer icon. When you’ve finished. 2. 4. an X appears on the book. Using Word Templates Templates let you define a reusable design for multiple documents. Open the File menu and select New. Create a new. In the New dialog box. If an error is found. which you can then adjust to suit the individual needs of each document. click the tab containing the template you want to use. Documents based on a template will share the same styles. Double-click the book to see Word’s suggestion for correcting the error.The spelling and grammar check status is displayed on the book icon in the status bar. disk and printer icons may appear when Word is autosaving or background printing the document. Specify the settings you want the documents based on this template to use. and formatting. layout. 2. A new. 3. layout. Finally. Select the template and click OK.
Browse to the location of the template. you need to open the template itself: 1. and click Open. 4. In the Open dialog. it will appear on the General tab of the New dialog when you create a new document. Click Save. which is the default template for all new Word documents. highlight it. since these changes will apply to all new documents you create (where you don’t specify an alternate template). 3. 3. 2. Enter a file name for the template. To change a document template. whose contents are available only to the documents based on them. The Normal template. if necessary) the corresponding folder. is a global template. If you save the template here. select Document Templates from the Files of type dropdown menu. it’s important to be careful of the changes you make to it. For this reason. and then save and close it. select (or create. Word automatically locates the Templates folder. Open the File menu and select Open. If you want the template to appear on a different tab. 2. Word uses two types of templates: global templates. Make changes to the template as necessary. How to Change the Word Document Size . whose contents are available to all documents.1. and document templates.
To change the orientation of the page to landscape. or select Custom size to define a size using the Width and Height fields. you can often still print your document. The Page Setup dialog opens. . 2. Word will warn you if the margins of the page are outside the printable range for your printer. then print the document on letter paper. select the Landscape option button. Word will confine the printable area to the size you specified. Although you can define any paper size in this dialog. When you click OK to exit this dialog. select one of the pre-defined options from the Paper Size menu. To change the paper size. You can choose to continue.To change the size of a Word document: 1. or to return to the dialog to change the settings. Microsoft Word defaults to letter size. 1. Tip: Despite Word’s warning. You can then trim the paper as necessary. the document won’t print correctly unless your printer supports that paper size. Word changes the orientation of the page in the Preview pane so you can see how the page will appear. with portrait orientation. For example. Open the File menu and select Page Setup. if you define a custom paper size that’s smaller than letter size. 1. Click the Paper Size tab.
click the Margins tab. enter the amount of additional space you want to reserve for binding. • Use Mirror margins to set up facing pages for double-sided documents. 2. and right edges of the page. 2 additional options are available: Mirror margins and 2 pages per sheet. b. specify left or top binding by selecting the appropriate radio button under Gutter position. 3. Enter the number of inches you want the main text of the page to appear from the top. bottom. Open the File menu and select Page Setup.Set Margins To define the margins for a Word document: 1. This prevents text from being cut off by the binding. In the Page Setup dialog. Second. First. letting you specify the margins for the inside (binding side) and outside margins of the page. The Gutter field lets you define extra space for the left or top margin of a document for binding: a. the Left and Right margin fields change to Inside and Outside. a. Notice that Word changes the picture in the Preview pane so you can see how the pages will appear with the binding. . If you selected the Left gutter position. Word reduces each page in your document by 50% and fits 2 pages to each sheet of paper. 1. 4. • When you select 2 pages per sheet. left. When you check this option.
1. Most printers are unable to print on the outside quarter-inch of the page on all sides. Tip: It’s a good idea to keep at least a quarter of an inch between the top of the page and the header. if you specified a top margin of 1 inch and a header margin of . specify the position of your header and footer by entering the number of inches you want these to appear from the edge of your page. or . Tip: You can quickly change the page margins by clicking and dragging the margin boundaries at the edges of the horizontal and vertical rulers. 1.5 inch. When you’ve finished entering your settings. Finally. since this is the space the printer uses to grip the page. . select Page Setup. Using Page Setup in Microsoft Word Use Word’s Page Setup dialog to define the layout for your page.5 inch from the top of the page. and the main text will begin 1 inch from the top of the page.5 inch below the header. The header and footer will appear between the edge of your page and the top and bottom margins you specified for your main text. For example. your header will appear . From the File menu. click OK to apply them to the document and close the dialog. Hold down the Alt key while you drag to display the measurements of the margins. and between the header and the main text.
if you want to print a cover page on special paper). as well as specify additional options for headers and footers. The Preview window lets you see exactly how your document will appear on the page. including the placement of the header and footer in relation to the edge of the page. Paper Source – Lets you specify a different paper source for a part of your document (for example. Layout – Lets you add line numbers and borders. . Paper Size – Lets you specify the paper size and orientation (portrait or landscape).The Page Setup dialog has 4 tabs: • • • • Margins – Lets you define the margins for your page. Preview and Print Use the Print Preview button on the Standard toolbar (or select Print Preview from the File menu) to preview your document before you print it.
click the Multiple Pages button on the toolbar. . You can also zoom in and out by specifying a value in the Zoom box on the toolbar. then select a layout from the menu. Click the mouse to zoom in on the document. To view several pages at once.Notice that the pointer appears as a magnifying glass with a plus sign in the middle. Click again to zoom back out.
simply click the Print button on the toolbar. Or. To print your document without previewing: 1. click the Close button. Tip: . Open the File menu and select Print (or press Ctrl+p). 1. To print your document from the Preview window. The Print dialog opens. Make sure the correct printer is selected in the Name field. to return to the document without printing.Use the One Page button to change the view back to one page.
Word will send the document to your default printer without opening the Print dialog. collating and hole punching. Web Layout view displays the document as a web page. allowing you to reorganize text by dragging and dropping headings. 2. To print a specific page range. 1. as well as page and section breaks. Click OK. However. for example. Tip: Click the Print button on the Standard toolbar to print a document using the default settings. 3. select the Pages option and enter the beginning and ending page numbers separated by a hyphen (for example. and any text-wrapping you’ve applied to objects does not appear. Outline view displays the structure of the document. and backgrounds you’ve applied. These include paper type. which you can choose from the View menu: • • • • Normal view displays the text and objects you insert. . Enter the number of copies.The Properties button lets you specify additional options specific to your printer. Each page is shown in its entirety. including any graphics. Change Document Views Microsoft Word provides 4 document views. 5-20). and color settings. Print Layout view displays the document as it will be printed. and natural page breaks (indicated by dotted lines). and text-wrapping. text-wrapping. Microsoft Word prints your document using the selected printer. the layout of the page is not displayed—page numbers are not shown. as well as headers and footers. You can collapse and expand the document depending on whether you want to view only headings or all the text. including any white space at the bottom. page numbers. Select the page range.
4. or press Ctrl+x on your . 4. 3. Tip: You can also click the Cut keyboard. button on the Standard toolbar. Select the text you want to move. because Microsoft Word keeps the original copy on the clipboard until you exit the program. 3. you use the Cut command: 1. Position the insertion point in the location where you want to copy the text. You can use the Paste command to paste as many copies of the text as you like. Select the text you want to copy. Open the Edit menu and select Cut. To move text to a new location. Open the Edit menu and select Paste. Tip: Instead of using the Edit menu. 2.The View Buttons To quickly change between document views in Word. or press Ctrl+c on your keyboard to copy and Ctrl+v to paste. Open the Edit menu and select Paste. to switch to Print Layout view. This creates a copy of the text in the new location. leaving the original text in place. use the View buttons at the bottom left corner of the window: • • • • Click Click Click Click to switch to Normal view. you can use the Copy and Paste buttons on the Standard toolbar. to switch to Web Layout view. to switch to Outline view. 2. Open the Edit menu and select Copy. Move and Copy Text To copy text from one place in your document to another: 1. There’s no need to recopy the text. Position the insertion point in the location where you want to move the text.
Cut and Paste commands also appear in a shortcut menu. 1. Select any text or object (such as graphic). 2. 1. 2. Select a block of text to move. The selection is copied to the new location. which you can access by right-clicking anywhere in your document: 1. Drag and Drop Method to Move Text Microsoft Word includes drag-and-drop functionality. Release the mouse button. . right-click.The Copy. which allows you to use the mouse to move a selection from one place to another: 1. Word drops the text in that location. Hold down the mouse button and drag the selection to another location in the document. Right-click and select Copy from the menu that pops up. and select Paste from the menu. Move to another location in your document.
when you begin typing a date. . If you then press the space bar. it can be any object on the page. You can insert the complete entry simply by pressing Enter. which you can insert by again pressing Enter. To turn AutoComplete on and off: 1. Word displays today’s date. When Word’s AutoComplete option is turned on. and then AutoText again. Press Enter to insert the completed word into your document.The selection doesn’t have to be text. Open the Insert menu and select AutoText. Work with AutoText AutoText items are pre-built text and objects that you can quickly insert into a document. If you don’t want to insert Word’s AutoComplete suggestion. these items appear as pop-ups when you type. For example. you need only continue typing. Word interprets the first few letters of the month and displays the word in a popup.
.The AutoCorrect dialog opens.
leave AutoCorrect on. which you can select from the AutoText submenu: 1. 3. Position the insertion point where you want to insert the AutoText. Tip: Additional AutoCorrect options are available on the AutoCorrect tab. 1. for example. Click OK to close the dialog. Open the Insert menu and select AutoText. Select a submenu. but choose to prevent Word from replacing text as you type. The AutoText submenu contains additional submenus for AutoText categories. Select or clear Show AutoComplete tip for AutoText and dates. Word includes a large number of pre-built AutoText entries. . You can. and then the particular AutoText entry you want to insert.1. 2.
Create New AutoText You can create your own AutoText entries. . In the Create AutoText dialog. Select the text or graphic and the final paragraph mark . this allows Word to insert the entry when you type using AutoComplete. Select the entry. create the text or graphic and format it as you want it. Use at least 4 characters. formatted text and objects you use repeatedly. so you don’t have to continually recreate them. To create an AutoText entry: 1. click the New button. To include the formatting in the AutoText entry: a. enter a name for your entry. show the AutoText toolbar: From the View menu. On the toolbar. b. If necessary. select Toolbars and then AutoText. 5. 2. 3. 4. Show paragraph marks by clicking the Show/Hide Paragraph button on the Standard toolbar. First.
Open the Tools menu and select AutoCorrect.) 3. complete the Replace and With fields. and then click Add.1. Click OK. . Use AutoCorrect The AutoCorrect feature in Word automatically corrects spelling and capitalization errors as you type. To insert the entry into a document. (Clear the check box to turn off AutoCorrect. open the Insert menu and select it from the appropriate AutoText submenu. Normal). The AutoText dialog box opens to the AutoCorrect tab. To enter your own corrections. Select Replace text as you type. Select or clear the options you want Word to use when autocorrecting your document. Click OK. To turn on AutoCorrect: 1. 1. The entry is listed in the AutoText submenu under the style that was used to create the entry (for example. 2.
To correct the error using one of the suggestions. To stop it from checking grammar. uncheck the Check grammar box at the bottom left of the dialog. . which also displays the surrounding text. such as ignoring words in uppercase and checking spelling as you type.Spell Check Your Work To spell check your document: 1. it opens the Spelling and Grammar dialog. 2. Tip: If Word displays a word or phrase in green. highlight the suggestion and click the Change button. The word is colored red in the top pane. Open the Tools menu and select Spelling and Grammar (or press F7 on your keyboard). it is indicating a possible error in grammar. Word begins checking the document. When it finds a word it doesn’t recognize. Tip: Click the Options button to select options for the spell check. Suggested corrections are listed in the bottom pane.
3. If the correct word doesn’t appear in the list, you can make corrections directly in the top pane. Just click inside the pane and type as you would in the document. Then click the Change button to apply your changes. 4. To ignore the word and keep it as you typed it, click the Ignore button. Tip: Use the Change All or Ignore All button to change or ignore the word throughout the document. Word completes the spell check and closes the dialog.
Create a New Dictionary
You can create a new custom dictionary, which you might use, for example, to maintain entries for particular types of documents, such as legal reports or medical reports. To create a new dictionary: 1. Open the Tools menu and select Options. 2. In the Options dialog, click the Spelling & Grammar tab.
1. Click the Dictionaries button. 2. Click the New button.
5. Enter a file name into the dialog that opens and click Save.
The new dictionary is now available for selection in the Custom Dictionary menu on the Spelling & Grammar tab of the Options dialog.
Add to the Custom Dictionary
Microsoft Word includes the ability to add words to a custom dictionary used when you spell check your document. For example, if you use a proper noun in your document, you might want Word to ignore it as an error. Adding it to the custom dictionary also causes Word to check the document for misspelled instances of the word, as you entered it into the dictionary. To add a word to the custom dictionary: 1. Open the Tools menu and select Options. 2. In the Options dialog, click the Spelling & Grammar tab.
2.1. . In the Custom Dictionaries dialog. Click the Dictionaries button. highlight the dictionary you want to edit (but be careful not to uncheck it) and click Edit.
1. press Enter after each word. To add multiple words. Remove from the Custom Dictionary To remove a word from the custom dictionary: 1. Tip: You can quickly add a word to the custom dictionary during a spell check: 1. In the new window that opens. 2.1. click the Spelling & Grammar tab. add the word as it should be spelled in the document. click Save to save the entries. 2. When the spell check highlights a word you want to add to the custom dictionary. In the Options dialog. Word adds the word to the dictionary and resumes the spell check. 2. Spell check your document by pressing F7 on your keyboard (or selecting Spelling and Grammar from the Tools menu). click the Add button. Close the window. . On the Standard toolbar. Open the Tools menu and select Options.
. 2.1. In the Custom Dictionaries dialog. Click the Dictionaries button. highlight the custom dictionary and click Edit.
In the left corner. Word highlights the actions. On the Standard toolbar. Stop at the earliest action you want to undo. Word removes the highlighted changes from the document. Undo Problems Use the Undo button on the Standard toolbar (or press Ctrl+z) to undo your last action. Close the window. or bar ). right . 3. 2. 1. click Save to save the change. click the to select the alignment (left . Tip: If you find you moved too far back in the document’s history. In the window that opens. returning the document to its earlier state. Click the down arrow next to the Undo button. you can use the Redo button (or press Ctrl+y) to redo each action. Notice that as you scroll through the list. Quick Tabs The easiest way to set tabs in Microsoft Word is to use the horizontal ruler.1. decimal . . and then click the ruler in the location where you want to set the tab. delete the word from the list. 2. To undo a series of actions: 1. center . The menu that appears displays your last 25 actions.
to name just a few examples. drag it off the ruler. Select the leader style. such as defining a leader style. Click Set. size. or click Clear All to clear all tabs from the list. Enter the precise measurement. To remove a tab. into the Top stop position field. Select the alignment. 2. For each tab you want to set: 1. Set Tabs To set additional options for tabs. 3. Use Section Breaks Use section breaks to divide the formatting of your document into sections. and orientation. open the Format menu and select Tabs. This opens the Tabs dialog. To clear a tab. in inches. To insert a section break: . The tabs you set apply only to the current (or selected) paragraph(s). if appropriate.You can move the location of tabs simply by dragging and dropping the tabs on the ruler. 4. as well as different headers and footers. select it from the list and click Clear. Each section can use a different page layout.
Position the insertion point where you want to insert the section break. on a new page. The section break type tells Word where to begin the new section (for example.1. (If you don’t see the section break. 1. all of which are displayed in the Break dialog box. 2. Types of Section Breaks Word provides several types of section breaks.) . and then the section break type. Click OK. you delete all the formatting for the preceding section. or on the same page). Open the Insert menu and select Break. Select the break type. The Break dialog opens. (Open the dialog by selecting Break from the Insert menu. click Show/Hide on the Standard toolbar.) Be aware that when you delete a section break. To delete a section break. 2. just highlight it and press Delete on your keyboard.
or even-numbered page. Odd page and Even page start a new section on the next odd. you can quickly find instances of a word or phrase—even of a particular symbol or formatting—and replace one or all instances with something else: 1.• • • Next page starts a new section on the next page. Find and Replace In Word. Open the File menu and select Page Setup. then Word inserts a blank page. 1. If you need to. Click OK. but it is included when the document is printed. for example. If the preceding section ends on a page of the same number type (odd or even). Position the insertion point inside the section whose type you want to change. The blank page is not displayed on-screen. 2. . you can change the type of an existing section break: 1. select the section break type. 4. or press Ctrl + f on your keyboard. In the Page Setup dialog. This opens the Find and Replace dialog. From the Section start menu. click the Layout tab. where you insert the break. This is a handy way to create divisions when. Continuous starts a new section on the same page. Open the Edit menu and select Replace. you want the first page of each chapter in a document to begin on an odd page. 3.
the next instance of the text you’re searching for. 1. The Go To tab lets you jump to a specific page. Click the Replace tab.The dialog box has 3 tabs: Find. In the Find what field. and Go To. etc. Tip: Press Ctrl + h on your keyboard to open the dialog to the Replace tab. 3. 1. Click Find Next. Use Find to find a word or phrase in your document. Word moves to. section. 2. and highlights. Replace. or Ctrl + g to open it to the Go To tab. . enter the text you want to find. In the Replace with field. enter the new text you want to replace the original text with. line. in your document. use Replace instead if you want to replace that text with something else.
” 2. Down (toward the end of the document).” “theme.” Selecting this box restricts the search to “the.” and “then. . select the Match case box to restrict the search and replace to the specific case format you enter. 2.1. Select Find whole words only to search only for whole words that match the text you entered. To search for text containing a particular formatting. or Find Next to keep searching. if you’ve misspelled a person’s name).” 3. You can also use the drop-down menu to specify the direction of your search: Up (toward the beginning of the document). or All (from this point to the end of the document. click the Format button. 1. 4. Click Replace to replace the text. 3. Word replaces all instances of the text. Under Search Options. By default.” Word finds “them. whether they’re whole words or only parts of words. such as replacing “white” with “White. 4. If you’re sure you want to replace all instances of the text in the document (for example. This opens a menu from which you can select the formatting options you want to replace. To see additional options for finding and replacing text. click Replace All. and then from the beginning of the document back to this point). click the More button. So when you search for “the. Word searches for all instances of letters matching the text you entered.
For example. . 1. you can search for all text in your document that uses the Heading 1 style by clicking the Format button. Notice that Word includes the style under the Find what field. and then selecting Heading 1 from the dialog box that opens. selecting Style.
To replace the style with a different style. Tip: You don’t have to enter any text into the Find what and Replace with fields in order to search and replace formatting elements. move the insertion point to the Replace with field. Select the new style from the dialog box that opens. Only enter text when you want to replace that specific text (and its formatting) with new text containing different formatting. such as Heading 2. 1.1. and then select Style again. To find or replace special characters. click Special. . click Format.
Word inserts a symbol (or symbols) into the field representing the one you chose. . so don’t be alarmed if the character doesn’t appear recognizable in the field. The example below shows the symbols that appear when you select Em Dash from the menu.When you select an item from this menu.
This means that you can position your insertion point anywhere inside a block of text and begin typing. Notice that OVR appears in black on the status bar at the bottom of Microsoft Word. press the Insert key on your keyboard. Use Overtype mode to type over existing text. press the Insert key again. To switch to Overtype mode. Tip: You can also switch between Insert and Overtype modes by double-clicking OVR on the status bar. . To switch back to Insert mode. Insert mode (the default) lets you insert text as you type.Correct Your Document Word has two typing modes: Insert and Overtype. and the new text will be inserted before the existing text.
use the Increase Indent button on the Formatting toolbar. and then use the arrow keys to move to the end of the text. and remaining in Insert mode ensures that you don’t inadvertently replace text you meant to keep. You don’t need to switch to Overtype mode to do this. To select a line of text. press and hold the Shift key. line by line.It’s often easier. Word indents the paragraph by one tab stop each time you click the button. Click the word a third time to select the entire paragraph. without selecting a block of text: • • The Backspace key deletes the character to the left of the insertion point. click outside the left margin of the line. • To select text using your keyboard. The Delete key deletes the character to the right of the insertion point. click and drag the mouse over the entire portion of text you want to select. use either the Backspace or Delete key on your keyboard. You can select text using your mouse or keyboard: • To select text using your mouse. You can continue to select text. To decrease the indent. To delete selected text. Note: . however. to simply select the text you want to replace and then type over it. You can also use these keys to delete one character at a time. by holding down the mouse button and dragging to the end of the text you want to select. position your insertion point at the beginning of the text. Tip: To select an entire word. Indent Text To quickly indent text in Word. click the Decrease Indent button. Selected text appears highlighted in black. simply double-click the word.
Negative numbers extend the text beyond the current margins. as well. You can also change indentation using the Left Indent and Right Indent markers on Word’s ruler. and you want to change a paragraph of Level 2 text to Level 3. If you have trouble dragging both markers at once. and the lower marker represents the remainder of the paragraph. Word changes the level of the text. increasing the indent as appropriate. Open the Format menu and select Paragraph. Notice that in the Preview pane. the upper marker represents the paragraph’s first line. and adjusting the numbering or bullet style as appropriate. use the Paragraph dialog box: 1. Simply position the insertion point inside the paragraph whose indentation you want to change and then click and drag the marker to the appropriate place on the ruler. click the Indents and Spacing tab. . You can drag the upper Left Indent marker. Word shows you how the text will appear relative to the surrounding paragraphs. for example. To set more specific options for indenting text. 2. The upper and lower paragraph markers can be moved separately. 1.You can use these buttons to change the level of text in a numbered outline. Change the left or right indentation using the up and down arrows next to the Left and Right fields. click the Increase Indent button (with the insertion point positioned somewhere in the text). The Paragraph dialog opens. If necessary. be sure to drag them using the small box at the bottom of the markers. You can enter positive or negative numbers. if Level 2 is indented by one-quarter inch and Level 3 is indented by one-half inch. to create a hanging indent. For instance.
To create a hanging or first-line indent.1. You can specify the precise indentation by entering a value into the By field. . select the appropriate option from the Special drop-down menu.
which lets you specify the number of columns and cells. This opens the Insert Table dialog. open the Table menu and select Insert Table. .1. Click OK to apply the settings and close the dialog. Create a Table To insert a table into your document.
and the mouse pointer changes to a pencil. Word snaps the new cell to the border of the first one. or click the Tables and Borders button on the Standard toolbar. click near the edge of the existing cell and draw the new cell. 1. . adjusting the height as necessary. To draw the first cell of the table. A floating toolbar appears.You can also draw a table using your mouse: 1. If necessary. select Draw Table. From the Table menu. To draw an adjoining cell. click the Draw Table button. giving it roughly the same height. click and drag a rectangle on a blank area of the page. 1.
or the entire table. Continue drawing cells in this fashion until your table is complete. rather than just to the text. the pointer changes to a small black arrow. To format text inside a cell. The same is true when you select a row or column. you can apply formatting to any text you later enter into the cell—the formatting is applied to the cell. To select multiple cells. When the mouse is in the correct position. rather than just the contents. for example. You don’t have to draw cells of the same width. You can also select the table cell itself by clicking at the edge of the cell. • To select a row. click and drag along the cells you want to select. .1. By selecting the cell. click just outside the left or right edge of the row. simply select the text and format it as usual. Format a Table The text and objects you insert into table cells can be formatted the same way you’d apply formatting to selections outside of tables.
cell margins. General table properties. • To select an entire table. The Table Properties dialog opens.) 2.• To select a column. a cell. can be defined using Microsoft Word’s Table menu: 1. click at the top or bottom edge of the column. a row. such as width. or a column. When the mouse is in the correct position. height. move your mouse to the upper left corner and clicking the plus sign when it appears. Open the Table menu and select Table Properties. (You can also select the table. . Position the cursor inside a table cell. the pointer changes to a small black arrow. and cell spacing.
This opens the Borders and Shading dialog. To apply a table border. which lets you specify the border’s style. and weight. click the Borders and Shading button. 1. 2. and whether or not surrounding text should wrap around it. Use the Table tab to select properties that apply to the whole table: its width and alignment. which you can access by rightclicking the table or cell(s). color.Tip: Table Properties is also available from a shortcut menu. .
. Click the Options button on the Table tab to change the default cell margins and spacing. 1. Click OK to close the dialog and return to the Table Properties dialog.Tip: You can apply a border or shading more quickly by selecting the table (or cells) and then using the Border button and drop-down menu on the Tables and Borders toolbar. or by right-clicking the appropriate cells and selecting Borders and Shading.
1. The Row and Column tabs of the Table Properties dialog let you select options for the table’s rows and columns. click the Options button on the Cell tab instead. If you need to specify margins for a particular cell.Note: These values apply to the entire table. .
In addition. . The Cell tab lets you specify the width and vertical alignment of the selected cell(s). you can click the Options button to define cell margins. You can set different options for each row or column in the table. 1. and to specify text wrapping within the cell.Use the Previous and Next buttons to scroll from one row or column to the next.
2. Open the Table menu and select Table AutoFormat. which you can apply to any selected table: 1. Select the table you want to format. . The Table AutoFormat dialog opens. Word provides a large number of pre-formatted table styles.For faster table formatting.
These can range from a copyright symbol to icons like smiley faces and checkmarks. 2. . symbols are special characters that don’t appear on a standard keyboard. Word displays a preview of the table. and any special formatting options. Insert Symbols In Microsoft Word. Open the Insert menu and select Symbol. Click OK. For each format you highlight in the list. To insert a symbol into a document: 1. Select the format you want to apply. The Symbol dialog opens.1.
1. Different fonts offer different symbol menus. such as the em-dash. You can select different fronts from the drop-down menu to view all the available symbols. appear on the Special Characters tab. the trademark symbol. . Many standard special characters. though many include the same standard symbols. and the copyright symbol. the en-dash. the Symbol dialog opens with the Symbol font selected. By default. 2.
Select a font name from the Font box. size. You can use these to insert the symbol without opening the Symbol dialog. To create your own keyboard shortcut keys. 2. Click Close to close the Customize Keyboard dialog. Tip: Keyboard shortcut keys for these symbols appear in the Shortcut key column. to apply formatting to new text. Enter a new keyboard combination into the Press new shortcut key field and click Assign. place the insertion point where you plan to type. Once you’ve inserted a symbol. Select the text you want to change. Enhance Your Work Use the Formatting toolbar to quickly change the type. Select a symbol from the menu and click Insert. or. highlight the symbol and click the Shortcut Key button. 1. 1. This opens the Customize Keyboard dialog. style and color of text in your document. click Close to close the Symbol dialog.1. .
For bold. For italics. To change the color of the text. You can also click the Italics and Underline buttons. 2. Select a size from the Size box. For underline. . Click the buttons again to remove the formatting from the text. press Ctrl+i. press Ctrl+u. Click the Bold button to apply bold formatting. click the down arrow to the right of the Font Color button and pick a color from the menu that appears.1. press Ctrl+b. Tip: To apply simple formatting using keyboard shortcuts: • • • 1. 1.
Select Bold from the Font style list. the Font Color button changes to display the new color. as well as for enhancing text with special effects such as embossing. The Font dialog provides more options for formatting text. Select Verdana from the Font list.Tip: When you pick a color. . size and style: 1. select the text and click the Font Color button. In the Font dialog. Tip: You can also open the Font dialog by right-clicking and selecting Font from the menu that pops up. Select 11 from the Size list. open the Format menu and select Font. To access the Font dialog. 3. To apply that color to more text. 2. engraving and animation. click the Font tab to select a font (type).
. You can also change the font color and add special formatting.The Preview pane shows you how the font will appear in your document. 2. Open the Font color menu and pick Red. such as a shadow: 1. Under Effects. select the Shadow check box.
open the Font dialog again and click the Text Effects tab. engraving or other effects. 2. use the Text Effects tab: 1. Click OK to close the dialog. simply select the check boxes to apply an outline. embossing. . Select Blinking Background from the Animations list. To add animation to text. This is how the text now appears in the document: You can choose from a number of formatting options under Effects. With your text selected.1.
Click OK. the spacing between characters. Open the Font dialog and click the Character Spacing tab. Use the Spacing menu to specify spacing. The Character Spacing tab lets you adjust the width of text. Select a short block of text. 3. and the position of text in relation to the normal baseline: 1. The Scale menu lets you select a percent by which to scale the width of your text. between characters: . The text now appears with a blinking black background. the second figure shows the same text scaled to 200%.1. in points. 4. 2. The first figure below shows text with a default scale.
From the Spacing menu. b. Expanding text adds space between characters. select Raised or Lowered. Notice that the Preview pane shows the effect on the text. . Use the Position menu to move the text above or below the baseline. b. while condensing compresses the space between characters. You can continue to adjust the number of points using the up and down arrows next to the By box. The baseline is represented by the horizontal black lines in the Preview pane. a. enter the number of points by which you want to expand or condense the text. In the By box. In the By box.a. 5. From the Position menu. select Expanded or Condensed. enter the number of points by which you want to raise or lower the text in relation to the baseline.
click the Font tab and. to headings and subheadings. Introduction to Styles Styles are collections of formatting choices that you can apply to the text or objects in your document. Later. I’ve raised the text by 5 points. you can quickly change the formatting of all the text in your document that uses a particular style. Tip: Raising and lowering text is not the same as creating a superscript or subscript. under Effects. It appears above the horizontal lines in the Preview pane. Microsoft Word includes a large number of built-in styles. which you can apply to body text.In the figure below. select Superscript or Subscript. simply by changing the formatting of the style. and to headers and footers. To change a character to superscript or subscript. . which makes text smaller. as just a few examples.
You can also view and apply styles from the Style dialog: 1. To apply a style to a selection of text. . The Style dialog opens. Open the Format menu and select Style. 2.The styles available in a document appear in the Style drop-down menu on the Formatting toolbar. Select the text or object you want to apply the style to. select the style from the menu.
You do this using the Style dialog (from the Format menu. Create a New Style Although Word includes many built-in styles.) 1. . select Style). you may need to modify some of them.The Style dialog lists all the current styles available for use. (You can filter this list by selecting Styles in use or User-defined styles from the List menu. Highlight a style and click the Apply button. or create new styles of your own.
Highlight the style in the Styles list. 2.To change the formatting of an existing style: 1. The Modify Style dialog opens. Click the Modify button. .
style. For example. etc. color. . selecting Font opens the Font dialog. as well as a weight. which lets you select a new font. Click the Format button to select the type of formatting you want to change.1. size.
When you’ve finished formatting the style. You can select as many options as needed from the Format menu. .1. To create a new style from the Style dialog: 1. Click the New button. click OK to close the Modify Style dialog. The New Style dialog opens.
or to entire pages: 1. Enter a name for the new style. click OK to close the dialog. will apply the same heading style to the paragraph that follows your heading.1. a table or table cell. it’s more common for body text to follow a heading. Select the element you want to add a border to. To build the style from an existing style. 2. However. by default. 2. This prevents you from having to select formatting that another style may already include. and Style for the following paragraph tells Word what style to apply to the text that follows the paragraph using your new style. select the existing style from the Based on drop-down menu. Click the Format button to select the formatting you want the new style to use. as Word won’t allow a style to uses the names it’s reserved for built-in styles (like “Heading 1”). Tip: . The Style type drop-down menu lets you specify the type of style you’re creating. 1. 3. Add Borders You can add custom borders to a paragraph. 2. telling Word to automatically apply the “Normal” or “Body Text” style to the paragraph following your heading prevents you from having to change the style over and over again. When you’ve finished formatting the style. in such a case. if you’re creating a heading style. Word. Be sure the name is unique. For instance. Open the Format menu and select Borders and Shading.
select the type of border you want to use. select Page Setup. 1. Under Setting. Note: To add a border to the pages of your document. The Borders and Shading dialog opens. and in the Page Setup dialog. and you should do this if you’re adding a custom border. click the Layout tab. In the Page Setup dialog.You can also right-click the element and select Borders and Shading from the shortcut menu. You can . Tip: You can use the Preview pane to apply the border manually. On the Layout tab. Word opens the Borders and Shading dialog with Whole document selected under Apply to. click the Borders button. click the Layout tab. Simply click the button indicating the side of the element where you want to apply a line. open the File menu. Click the button again to remove the border.
it is aligned along the left margin. button. 1. click the Options button. Because text is aligned in relation to the paragraph margins. Use the Formatting toolbar to change the alignment: 1. centered.also click on the edge of the picture to apply a border to that side of the element without using the buttons. Note that if you use the Preview pane to apply a custom border (for example. any alignment you apply to a text selection will be applied to the entire paragraph. 1. you can select a picture border from the Art menu. the text you type is left-aligned—that is. 1. Aligning Text Microsoft Word provides four options for aligning text: left. On the Formatting toolbar. . The text is centered between the left and right margins. 1. but not with the left. Select the text you want to align (or position the insertion point where you plan to type). Tip: If you change elements of the line style after applying a custom border. click the Align Right The text is aligned with the right margin. Optionally. changing the selection if necessary. 2. 2. When you reapply the border. click OK to apply the border and close the dialog. right. When you’ve finished. it will appear in the Preview pane with your new line style settings. if you add a vertical line to the left side of the page). you will need to remove the border using the Preview pane and then reapply it. and width. By default. click the Align Left button. 1. Finally. The text is once again aligned along the left margin. click the Justify button. color. Word automatically selects Custom. To adjust the margins of the border. Select the line style. Now. Click the Center button. and justified.
click the Indents and Spacing tab. The alignment options also appear in the Paragraph dialog box: 1. select Paragraph. justification is not normally recommended for Word documents. If necessary. 1. lines are single-spaced or double-spaced. If necessary. you specify line spacing using the Paragraph dialog: 1. In Word. Open the Format menu and select Paragraph. The Paragraph dialog box opens.Word inserts spaces between the words. forcing the text to line up along both the left and right margins. From the Line Spacing drop-down menu. 2. From the Format menu. Commonly. Select the alignment from the Alignment drop-down menu. Tip: Because Word inserts additional spaces when justifying text. . 2. Set Line Spacing Line spacing is the amount of vertical space between the lines in your document. click the Indents and Spacing tab. select the line spacing you want. 3.
You can specify more precise spacing by selecting Exactly and then entering a point value into the At field.1. .
1. . Use the Before and After fields to specify different values for the amount of space you want to appear before (above) and after (below) a line of text. The Preview pane shows how the text will appear.
The Page Setup dialog opens. Click the Layout tab. .Add Line Numbers Line numbers are often included in draft documents to facilitate reviewing by readers. 1. To add line numbers to a document: 1. Open the File menu and select Page Setup.
1. The remaining fields in the dialog box are enabled. click OK. and save your document frequently. Don’t use line numbers unless absolutely necessary. Tip: Line numbers can create instability in Word documents and may potentially cause Word to crash. . The Line Numbers dialog opens. Click the Line Numbers button.1. allowing you to set options for the line numbers. 1. Select the Add line numbering check box. When you’ve finished.
Create a Header
A header is a line of text appearing across the top of each of your pages. Sometimes, the information in the header (such as title and page number) is the same on every page of the document; other documents, often those using facing pages, use two or more headers, so that different information appears on different pages (for example, the report title on even-numbered pages and the chapter title on odd-numbered pages). There may be still other pages in a document—the cover page, for example—on which you want no header at all to appear. Word lets you accomplish all these tasks with relative ease. To create a header: 1. Open the View menu and select Header and Footer. Word displays a dashed rectangle at the top of the page (the header region) and opens the Header and Footer toolbar.
1. Type your header directly into the header region. You can use the buttons on the toolbar to insert AutoText, page numbers, and other automatically updated fields. 2. When you’ve finished, click Close. The dashed rectangle disappears, and the header text you entered appears at the top of the page. Tip: Headers and footers are inserted and formatted the same way. Just use the Switch Between Header and Footer between the header and footer. button on the Header and Footer toolbar to move
The Header and Footer Toolbar
While you work within the body of your document, header text appears faded. When you scroll through the document, the cursor ignores this text, which is essentially inactive. To edit the header, just double-click anywhere in the header region. Each time you activate the header, the Header and Footer toolbar appears.
Use the buttons on the toolbar to navigate among multiple headers, to insert AutoText and fields into your headers, and to link headers in multiple sections so the contents remain the same: • To move between multiple headers in a document, use the Show Previous Show Next buttons. • To insert AutoText, click Insert AutoText and select the text from the menu. • Use the Insert Page Number , Insert Number of Pages , Insert Date and and
Insert Time buttons to insert those fields into the header. Word automatically calculates the values for, and updates, the fields as necessary. • You can link the header of the current section to the header of the previous section by clicking the Same as Previous button. Be aware that the header you’re linking will lose all its current formatting. To remove the link, click the button again. • To switch between the header and footer on a page, click the Switch Between Header and Footer button.
• To hide the document text while you work with the header, click the Show/Hide Document Text button.
Format Headers and Footers
You format headers and footers the same way you format text in the body of your document: simply select the text and apply the font and paragraph formatting of your choice using the Formatting toolbar. The Header and Footer toolbar contains additional commands for formatting page numbers and for changing the layout of your headers and footers using the Page Setup dialog: • To format page numbers, click the Format Page Number button. This opens the Page Number Format dialog, where you can define the number format and starting page number. • Click the Page Setup button to open the Page Setup dialog, where you can specify that different headers and footers should appear on odd- and even-numbered pages, or that the first page of the document should have a different header and footer from the rest.
Insert Page Numbers
To insert page numbers into a Word document: 1. Open the Insert menu and select Page Numbers. The Page Numbers dialog opens.
1. From the Position drop-down menu, you can choose to place the page numbers at the top or bottom of the page. Bottom of page is selected by default. 2. From the Alignment drop-down menu, select Left, Center, Right, Inside, or Outside. Inside and Outside are used for facing pages. 3. Click the Format button to view additional options:
1. a. Number format lets you specify Arabic or Roman numerals, uppercase or lowercase, or numbers or letters. b. Include chapter number inserts the chapter number, based on the style that’s been applied to the chapter’s heading, before the page number, using the separator you select.
while endnotes appear together at the end of the document. To insert the page numbers. click Close instead of OK. Open the Insert menu and select Footnote. 2.c. if one section contains a table of contents using lowercase page numbers. you actually insert the reference—a number or symbol—into the body of your text. Click OK to return to the Page Numbers dialog. . close the dialog and. each page is numbered consecutively by default. When you insert a footnote or endnote. you might do this. However. The references always remain linked to their corresponding text. Footnotes appear at the bottom of the page containing the reference.” d. The Footnote and Endnote dialog opens. When you’ve finished making your selections from the Page Number Format dialog. Word automatically updates the numbering as you insert new references. Word jumps to the location of your reference text. Once you insert the reference. if you only need to change the number a page or section begins on). for example. you can specify the page number the document (or section) should begin on. you can choose to have a new section in a document begin on “Page 1”. and the next section of the document contains “Chapter 1. Under Page numbering. Word applies the formatting to the existing numbers. When you use reference numbers (rather than symbols).” which should begin on “Page 1. Position the insertion point where you want to insert the reference. To insert a footnote or endnote: 1. click OK. Footnotes and Endnotes Footnotes and endnotes contain supplemental information that’s referenced in the body of the document. When a document includes multiple sections. 2. Tip: Follow the same steps to change the formatting of existing page numbers (for example. so you can enter it. in the Page Numbers dialog.
as appropriate. Use the mouse to return to the location in your document where you left off. Select the type of note you want to insert: Footnote or Endnote. Type the reference text. . Word inserts the references and then moves to the cursor to the location of the reference text.1. select Go to Footnote or Go to Endnote. click the Symbol button to select the symbol you want your references to use (such as an asterisk). Word returns the cursor to location of the reference in the body of your document. right-click inside the reference text and. Tip: To quickly return to your previous position. from the shortcut menu. 2. 1. Under Numbering. If you choose Custom mark. Click OK. select AutoNumber or Custom mark. 2. 1.
Simply right-click the reference text and choose the appropriate Convert to option from the menu. To edit the text. or just move the cursor to the reference text using your mouse or arrow keys. Open the Insert menu and select Footnote. footnotes are located at the bottom of the page containing their reference marks. To delete a reference. You can view reference text at any time by moving your mouse over the reference in the body of the text. using the Options button in the Footnote and Endnote dialog: 1.You can also use the shortcut menu to convert a footnote to an endnote. You can change the placement of footnotes and endnotes. select the reference mark and press Delete on your keyboard. The Footnote and Endnote dialog opens. Word automatically renumbers the remaining references in your document. Set Footnote Options By default. This removes both the reference mark and the associated text. double-click the reference mark. and vice versa. Word displays the reference text in a popup. as well as define numbering options. . and endnotes are located at the end of the document. when you do this.
within the document. . 1. Click OK to apply the options. if each section represents a new chapter or a new article in a publication. Footnotes can appear either at the bottom of the current page or directly beneath the current text.1. Choose a numbering format and enter a starting number. Click the All Footnotes tab to define options or footnotes. 2. 4. To change the location of the notes. if you don’t want the notes to begin at 1. 5. Click the Options button. The Note Options dialog opens. Choose when note numbering should restart. select an option from the Place at drop-down menu. if ever. endnotes can appear either at the end of the document or the end of the current section. 3. or the All Endnotes tab to define options for endnotes. you may want to renumber footnotes beginning with 1 at the start of each section in your document. For instance.
Bookmarks . Word displays the note pane at the bottom of the document window. In the note pane. use your mouse to select the notes you want to format. Selecting Footnote continuation separator and Endnote continuation separator from the same menu inserts a line between the main text of the document and notes that continue to the next page. and then apply the formatting using the buttons on the Formatting toolbar. If you want to view and format all the notes in your document at once. switch to normal view .Format Footnotes You format reference text just as you would the other text in your document. select it from the menu and then type the text for the notice in the note pane. A Footnote continuation notice (or Endnote continuation notice) is a notice telling readers that notes continue on another page. You can change the formatting of the separator by selecting it from the drop-down menu at the top of the notes pane. Word automatically inserts a separator line between footnote and endnote text and the body of the document. then open the View menu and select Footnotes. To insert a continuation notice.
In the Bookmark dialog box. though you can use underscores (_). The Options dialog opens. Open the Insert menu and select Bookmark. Use Bookmarks To display the bookmarks in your document: 1. Use bookmarks as a means of organizing and navigating longer documents. you can select text or an object that you want to bookmark.Bookmarks in Microsoft Word function the same way they do on a web page—as links to marked places in the document. The name must begin with a letter and cannot include any spaces. highlight the bookmark and click the Delete button. Click the View tab. Position your insertion point where you want to insert the bookmark. 2. 2. Click the Add button. . Open the Insert menu and select Bookmark. 1. Simply click the link for a bookmark to jump to the linked-to location. To delete a bookmark: 1. Open the Tools menu and select Options. 2. To insert a bookmark: 1. Enter a name for the bookmark. Alternatively. 1.
highlight the bookmark you want to go to and click Go To. Organize Bookmarks . In the Bookmark dialog. 2. Select Bookmark from the list. Under Show. select Bookmarks. 1. Bookmarks are displayed as I-beams in the document.2. Open the Insert menu and select Bookmark. Click OK. Tip: You can also navigate to a bookmark using the Find dialog: Press Ctrl + g (or simply F5) on your keyboard to open the dialog to the Go To tab. Then select the name of the bookmark from the drop-down menu and click Go To. To navigate to a bookmark in your document: 1. Bookmarked text appears in brackets.
Sorting by location arranges the bookmarks in the order in which they appear in the document. or Previous Change button 2. ack Changes Word’s track changes feature lets you track the changes you make to a document. When a document includes a number of bookmarks. . inserted or deleted) and the reviewer who made the change. To turn on the track changes feature. and later accept or reject these changes as necessary. To accept or reject changes: 1. When Word stops at a change. select Track Changes. select Track changes while editing. choose Sort by Name or Location. making it easier to find a specific bookmark when navigating: 1. In the Highlight Changes dialog. Open the Insert menu and select Bookmark.Word displays a list of the bookmarks in your document in the Bookmark dialog. The most common use for this feature is among multiple document reviewers. select Highlight changes on screen to see the changes that have been made to the document. or open the Tools menu. As you move your mouse over each change. 2. In the Highlight Changes dialog. Word displays these changes using a different color for each reviewer. In the Bookmark dialog. click the Track Changes button on the Reviewing toolbar. Word displays a pop up telling you the type of change made (for example. Sorting the list by name arranges the bookmarks in alphabetical order. who make changes to the document that are tracked by Word and then either accepted or rejected by the author. Review each change using the Next Change on the Reviewing toolbar. and then Highlight Changes. or reject it by clicking the Reject Change button. accept it by clicking the Accept Change button. you can sort them by name or location.
Open the Tools menu and select Track Changes. You can easily jump from one location to another in your document simply by clicking one of the headings in the map. . 2.To accept or reject all changes at once. click Accept All or Reject All. In the Accept or Reject Changes dialog. and then Accept or Reject Changes. use the Accept or Reject Changes dialog: 1. The Document Map The Document Map displays the headings in your document in a pane in the left side of the document window.
To show or hide the Document Map. click the Document Map button on the Standard toolbar. .
This action might not be possible to undo. Are you sure you want to continue?
We've moved you to where you read on your other device.
Get the full title to continue listening from where you left off, or restart the preview.