PROTOCOL GUIDE

MINISTRY OF FOREIGN AFFAIRS OF THE REPUBLIC OF SLOVENIA
Diplomatic Protocol

March 2010

TABLE OF CONTENTS
INTRODUCTION.................................................................................................................... 5 ARRIVAL AND DEPARTURE OF AN AMBASSADOR ................................................... 6 AGRÉMENT .............................................................................................................................. 6 ARRIVAL OF AN AMBASSADOR IN THE REPUBLIC OF SLOVENIA............................................... 7 PRESENTATION OF COPIES OF CREDENTIALS ............................................................................ 7 PRESENTATION OF CREDENTIALS............................................................................................. 8 ORDER OF PRECEDENCE OF HEADS OF DIPLOMATIC MISSIONS................................................ 10 PRESENTATION OF THE LETTER OF INTRODUCTION BY A CHARGÉ D'AFFAIRES EN TITRE ........ 10 COURTESY CALLS BY AN AMBASSADOR ................................................................................ 10 NOTIFICATION OF THE ABSENCE OF AN AMBASSADOR ........................................................... 11 FAREWELL CALLS BY AN AMBASSADOR ................................................................................ 11 DEPARTURE OF AN AMBASSADOR FROM THE REPUBLIC OF SLOVENIA ..... 13 ARRIVAL AND DEPARTURE OF THE HEAD OF A CONSULAR POST.................. 13 ARRIVAL AND DEPARTURE OF HEADS OF MISSIONS OF INTERNATIONAL ORGANIZATIONS ............................................................................................................... 15 DIPLOMATIC, CONSULAR AND OFFICIAL IDENTITY CARDS ............................. 16 NOTIFICATION ....................................................................................................................... 16 THE DEFINITION AND TYPES OF IDENTITY CARDS................................................................... 16 ENTITLED PERSONS ............................................................................................................... 16 APPLICATION FOR AN IDENTITY CARD ................................................................................... 17 MISSING, LOST OR STOLEN IDENTITY CARDS ......................................................................... 18 VALIDITY OF IDENTITY CARDS .............................................................................................. 18 NOTIFICATION OF DEPARTURE/TERMINATION OF OFFICE/CHANGE OF OFFICE ........................ 19 SPECIAL CATEGORIES OF MEMBERS OF THE DIPLOMATIC STAFF OF THE MISSION................................................................................................................................. 20 EMPLOYMENT OF FAMILY MEMBERS, PRIVATE SERVANTS AND LOCAL STAFF ..................................................................................................................................... 21 EMPLOYMENT OF FAMILY MEMBERS ..................................................................................... 21 EMPLOYMENT OF PRIVATE SERVANTS AND LOCAL STAFF ...................................................... 21 LINKS .................................................................................................................................... 23 VISITS BY HIGH-RANKING OFFICIALS TO THE REPUBLIC OF SLOVENIA..... 24 DECORATIONS .................................................................................................................... 26 DECORATIONS OF THE REPUBLIC OF SLOVENIA..................................................................... 26 DECORATIONS OF FOREIGN STATES ....................................................................................... 26 LINKS .................................................................................................................................... 26 TAX EXEMPTION................................................................................................................ 27 GENERAL............................................................................................................................... 27 BENEFICIARIES ...................................................................................................................... 27 RESTRICTIONS ....................................................................................................................... 28 PROHIBITION ON THE ALIENATION OF GOODS ........................................................................ 29

2

MEANS OF TRANSPORT .......................................................................................................... 29 TAX ON MOTOR VEHICLES ..................................................................................................... 30 ENGINE FUEL ........................................................................................................................ 30 DIRECT TAX EXEMPTION ....................................................................................................... 31 TAX REBATES ........................................................................................................................ 32 PURCHASES IN OTHER MEMBER STATES OF THE EUROPEAN UNION ...................................... 32 TAX REBATES TO NON-RESIDENT MISSIONS AND NON-RESIDENT STAFF ................................. 32 COMPETENT AUTHORITY ....................................................................................................... 33 CUSTOMS DUTIES .............................................................................................................. 34 MOTOR VEHICLES............................................................................................................. 35 REGISTRATION ...................................................................................................................... 35 COMPULSORY INSURANCE ..................................................................................................... 36 EXCHANGE OF DRIVING LICENCE ........................................................................................... 36 DE-REGISTRATION OF A VEHICLE .......................................................................................... 38 THE SALE OF MOTOR VEHICLES ............................................................................................. 38 ROAD TRAFFIC REGULATIONS................................................................................................ 38 ACQUISITION OF IMMOVABLE PROPRETY .............................................................. 39 SECURITY ............................................................................................................................. 40 GENERAL............................................................................................................................... 40 PROTECTION OF FOREIGN MISSIONS ....................................................................................... 40 ANNOUNCEMENT OF VISITS OF HIGH-RANKING OFFICIALS OF FOREIGN COUNTRIES OR INTERNATIONAL ORGANIZATIONS.......................................................................................... 40 CELEBRATION OF NATIONAL HOLIDAYS ............................................................................... 41 EMERGENCIES ....................................................................................................................... 41 PUBLIC ASSEMBLY ................................................................................................................ 41 ELECTIONS........................................................................................................................... 42 FIREARMS............................................................................................................................. 43 ENTRY OR TRANSIT OF FOREIGN SECURITY SERVICE PERSONNEL ........................................... 43 FIREARMS CERTIFICATES ISSUED TO MEMBERS OF FOREIGN MISSIONS ................................... 43 DIPLOMATIC BAGS............................................................................................................ 45 EDUCATIONAL INSTITUTIONS ...................................................................................... 46 NURSERY SCHOOLS ............................................................................................................... 46 ELEMENTARY SCHOOLS ......................................................................................................... 46 SECONDARY SCHOOLS ........................................................................................................... 47 UNIVERSITIES ........................................................................................................................ 47 HEALTH CARE .................................................................................................................... 49 COMPULSORY HEALTH INSURANCE ....................................................................................... 49 VOLUNTARY HEALTH INSURANCE ......................................................................................... 49 LINKS .................................................................................................................................... 49 LJUBLJANA JOŽE PUČNIK AIRPORT........................................................................... 50 VIP SERVICE ......................................................................................................................... 50 MOVEMENT AT THE AIRPORT................................................................................................. 50 PASSENGER AND BAGGAGE CHECK ........................................................................................ 51

3

PARKING ............................................................................................................................... 51 INFORMATION ON OVERFLIGHT AND LANDING OF FOREIGN VIP AIRCRAFT .................................................................................................................................................. 52 INFORMATION ON ENTRY OF FOREIGN MILITARY VESSELS ........................... 52 USEFUL LINKS..................................................................................................................... 53

APPENDICES: 1. Presentation of copies of credentials – Figure 1: Protocol routes (available upon request) 2. Presentation of credentials – Figure 2: Great Hall in the Presidential Palace (available upon request) 3. Presentation of credentials – Figure 3: Golden Lounge (available upon request) 4. Application for an identity card – Form No. 5 5. Application for an identity card – Form No. 5 B 6. Enclosure to the application for an identity card – Form No. 5 A 7. Notification of departure/termination of office – Form No. 5 C 8. Basic certificate for tax exemption 9. Direct tax exemption certificate 10. Tax rebate application 11. Exemption certificate

4

INTRODUCTION
Welcome to Slovenia! The Protocol Guide is intended for the missions of other countries and international organizations in Slovenia, members of the mission and their family members. It is aimed at facilitating work, arrival and residence in Slovenia. It is a guide containing information about formal procedures and some practical suggestions on living and working in Slovenia. The legal basis for regulating the individual topics covered by this Guide derives in particular from the Vienna Convention on Diplomatic Relations (1961), the Vienna Convention on Consular Relations (1963) and also from agreements concluded by the Republic of Slovenia with other countries or international organizations. The Foreign Affairs Act also includes some general provisions on missions. In addition, the Guide includes information about Slovenian internal regulations which deal in detail with individual areas, as well as a link to the appropriate website. The Guide summarises the situation as of the date of publication. All items in the Guide using the masculine gender are neutral and apply equally to women and men. More information can be obtained from the Diplomatic Protocol of the Ministry of Foreign Affairs of the Republic of Slovenia (hereinafter: Diplomatic Protocol), Prešernova 25, Ljubljana, Phone: +386-(0)1-478-22-35, Fax: +386-(0)1-478-21-07, E-mail: info.mzz@gov.si.

5

ARRIVAL AND DEPARTURE OF AN AMBASSADOR
Agrément The person who is to take the position of ambassador in the Republic of Slovenia must obtain agrément prior to assuming his position. The procedure for obtaining agrément is usually initiated by a request for agrément from the diplomatic mission in the form of a diplomatic note or a letter with the curriculum vitae of the candidate for new ambassador. It is also possible for an oral request for agrément to be made to the Ministry of Foreign Affairs. An ambassador who is to conclude his work, or his chargé d'affaires, may orally request agrément through the Head of the Diplomatic Protocol or his deputy, and also submits to him the curriculum vitae in writing of the candidate for new ambassador. The procedure for obtaining agrément may also be initiated by the sending state in other ways which are in accord with international diplomatic practice. The request for agrément may thus be made by the ministry responsible for foreign affairs of the sending state directly to the Ministry of Foreign Affairs of the Republic of Slovenia. A non-resident diplomatic mission of the sending state may also request agrément through the Slovenian diplomatic mission accredited to the country where a non-resident diplomatic mission has its seat. During the procedure for obtaining agrément, it is preferable that the candidate for ambassador be outside the Republic of Slovenia. The Ministry of Foreign Affairs may agree on the basis of a prior request that a candidate for ambassador wait for agrément in Slovenia if he is already a member of the diplomatic mission based in Ljubljana. As regards this capacity, it is undesirable for the name of the candidate for ambassador in the Republic of Slovenia to be made public or appear in the media regarding this capacity. A candidate for non-resident ambassador must first obtain agrément in the country where the diplomatic mission which he will be heading has its seat. Subsequently, agrément may also be requested in the Republic of Slovenia. The President of the Republic of Slovenia will usually not grant agrément for an ambassador to a person who is a Slovenian citizen or has permanent residence in the Republic of Slovenia. The Ministry of Foreign Affairs of the Republic of Slovenia notifies, through diplomatic channels, the diplomatic mission of the sending state or the body of the sending state which requested agrément. After agrément has been granted by the President of the Republic of Slovenia, the diplomatic mission submits a request, through diplomatic channels (e.g. by diplomatic note), to the Ministry of Foreign Affairs for the presentation of credentials. This, however, cannot be done before the designated ambassador has obtained the Letters of Credence and the Letter of Recall of his predecessor. He must enclose copies of the Letters of Credence and the Letter of Recall with the request for the presentation of credentials. Prior to the presentation of his credentials in the Republic of Slovenia, a non-resident ambassador must present them in the receiving state in which the diplomatic mission has its seat. 6

The Diplomatic Protocol notifies in writing, through diplomatic channels, the diplomatic mission or the body of the sending state that requested the presentation of credentials of the date of the presentation of copies of the credentials at the Ministry of Foreign Affairs and the presentation of credentials to the President of the Republic of Slovenia. Arrival of an ambassador in the Republic of Slovenia The diplomatic mission or other relevant representative of the sending state notifies the Diplomatic Protocol of the date and time of arrival of the ambassador-designate and of the means of transport by which he will be arriving in the Republic of Slovenia, i.e. in Ljubljana. If there is a visa requirement between the Republic of Slovenia and the sending state (also for holders of diplomatic passports), the ambassador-designate and persons accompanying him must, prior to their arrival in the Republic of Slovenia, acquire a Slovenian visa at the competent Slovenian diplomatic mission or consular post. Arrival by air If the ambassador-designate arrives in the Republic of Slovenia by air, the flight number and envisaged time of arrival at Ljubljana Jože Pučnik Airport must be communicated. The ambassador-designate or nuncio is awaited and welcomed at the airport by the Head of the Diplomatic Protocol or his deputy in case of arrival on a working day from Monday to Friday from 9 am to 9 pm. If the ambassador-designate arrives in the Republic of Slovenia outside these hours or on a public holiday, he will be afforded transit in accordance with his diplomatic status. The Diplomatic Protocol provides one vehicle for transfer from the airport to the residence or hotel. Arrival by personal vehicle or train If the ambassador-designate arrives in a personal vehicle from a non-Schengen state, the mark, type, colour and licence plates of the vehicle and names of the chauffeur and other passengers are to be communicated in advance to the Diplomatic Protocol. The border crossing at which the ambassador-designate is to enter the Republic of Slovenia and the scheduled date of the crossing must be communicated in order to facilitate border crossing procedures. In the case of arrival by a vehicle from a Schengen state, the note on arrival by vehicle is sufficient. If the ambassador arrives in the Republic of Slovenia by train, the note on the arrival is sufficient. The Head of the Diplomatic Protocol or his deputy will greet the ambassador-designate at an arranged location (usually the Ministry of Foreign Affairs), on the day following the arrival of the ambassador-designate in the Republic of Slovenia. Unless otherwise agreed, they can also meet on the premises of the diplomatic mission, residence or hotel. Presentation of copies of credentials If there are several ambassadors-designate in the Republic of Slovenia waiting to present their credentials, the order of presentation of the credentials is set according to the date of arrival in

7

Slovenia in compliance with the provision of Article 13, paragraph 2, of the Vienna Convention on Diplomatic Relations. On the date set for the presentation of copies of the credentials, the ambassador-designate arrives at the Ministry of Foreign Affairs of the Republic of Slovenia at the appointed time (Appendix 1). The ambassador-designate may be accompanied by no more than three members of the diplomatic staff of the mission. As a rule, the ambassador-designate meets with the Head of the Diplomatic Protocol or his deputy half an hour prior to the presentation of copies of the credentials. The Head of the Diplomatic Protocol or his deputy informs the ambassador-designate of the details relating to the presentation of copies and the original of the credentials. The ambassador-designate presents copies of the Letters of Credence and the Letter of Recall of his predecessor to the State Secretary at the Ministry of Foreign Affairs, or to his deputy. A press photo session is scheduled, followed by a brief discussion. The ambassador then returns to his residence, the official premises of the diplomatic mission or a hotel. Presentation of credentials There is no specific dress code for the presentation of credentials; a dark suit or national costume is recommended. The Head of the Diplomatic Protocol arrives at the residence, official premises of the diplomatic mission or hotel at the appointed time. Following a brief meeting, the ambassador and the Head of the Diplomatic Protocol leave the residence, the official premises of the diplomatic mission or hotel and are taken to the Presidential Palace along a predetermined route, with a police escort, in an official vehicle of the Republic of Slovenia which is flying two flags of the Republic of Slovenia. The ambassador may be accompanied by no more than three members of his suite, who are conveyed in a vehicle provided by the Diplomatic Protocol. As a rule, the ambassador may be accompanied by members of the diplomatic staff of the mission, or by his close family members, and only exceptionally by other persons. The diplomatic mission should notify the Diplomatic Protocol in advance of the names and titles of the persons accompanying the ambassador. The Diplomatic Protocol has the right to express reservations regarding individual members of the suite who are not members of the diplomatic staff of the mission. The motorcade on the occasion of the presentation of credentials is composed of the following vehicles: 1. Police vehicle; 2. Main vehicle conveying the ambassador and the Head of the Diplomatic Protocol; 3. Additional vehicle for the ambassador's suite; 4. Police vehicle. Immediately before the ceremony, the main vehicle stops in front of the main entrance to the Presidential Palace. The Slovenian flag, the flag of the European Union and the flag of the sending state are displayed above the main entrance. The Guard of Honour of the Slovenian Armed Forces is lined up along both sides of the red carpet in front of the entrance to the Presidential Palace. Before the Presidential Palace, the ambassador is welcomed and greeted

8

by the Head of the Protocol of the Republic of Slovenia. The ambassador is then saluted by the Guard of Honour of the Slovenian Armed Forces. He returns the salute with a slight bow, then proceeds to the entrance to the Presidential Palace, with the Head of the Protocol of the Republic of Slovenia on his left and the Head of the Diplomatic Protocol on his right. The members of the ambassador's suite follow a few paces behind. In the event of bad weather, the ambassador and his suite may, immediately upon entering the Presidential Palace, change shoes or tidy up. This must be arranged in advance with the Diplomatic Protocol, which then schedules the arrival at the Presidential Palace a few minutes earlier. Accompanied by the two Heads of Protocol and his suite, the ambassador enters the Great Hall. He proceeds to the place of honour, to which he is conducted by the Head of the Protocol of the Republic of Slovenia (the latter then retires a few paces to the left, and the Head of the Diplomatic Protocol steps to the ambassador's right). Members of the ambassador's suite stand behind him, in order of precedence from left to right (seen from the front). The President of the Republic of Slovenia enters the Great Hall and proceeds to the place of honour facing the ambassador. Other representatives of the Republic of Slovenia (Minister of Foreign Affairs or State Secretary or Director General of the Ministry of Foreign Affairs, Secretary General of the Office of the President of the Republic of Slovenia or Head of the Office of the President of the Republic of Slovenia, and Adviser to the President on Diplomatic Affairs) stand on the left, behind the President (Appendix 2). The Head of the Protocol of the Republic of Slovenia introduces the ambassador to the President of the Republic of Slovenia by stating his title, personal name and the full name of the sending state in a loud voice, announcing that the ambassador-designate wishes to present his credentials. Immediately after the announcement by the Head of the Protocol of the Republic of Slovenia, the ambassador steps onto the carpet and walks up to the President of the Republic of Slovenia, stops three paces before him and addresses him as follows: Your Excellency, (option: Mr President), please allow me to present to you the credentials of “full title and name of the head of the sending state”. The ambassador approaches the President of the Republic of Slovenia and formally (with both hands) presents the Letters of Credence and the Letter of Recall of his predecessor. The President of the Republic formally accepts the letters and shakes hands with the ambassador. The President of the Republic of Slovenia introduces the members of his suite to the ambassador. The ambassador then introduces members of his suite to the President of the Republic and to the latter’s suite. After the introductions, the President of the Republic of Slovenia invites the ambassador and members of his suite for a talk in the Golden Lounge (Appendix 3). After the talk, the ambassador and his suite take leave of the President of the Republic of Slovenia and, accompanied by the Head of the Protocol of the Republic of Slovenia and the Head of the Diplomatic Protocol, proceed to the main exit of the Presidential Palace. The ambassador then inspects the Guard of Honour of the Slovenian Armed Forces, who again give a formal salute. The ambassador takes leave of the Guard of Honour in the same way as he did upon his arrival – with a slight bow. Immediately afterwards, he enters the main

9

vehicle, which now flies the flag of the sending state on the right side, and the flag of the Republic of Slovenia on the left. Accompanied by the Head of the Diplomatic Protocol, the ambassador is conveyed to the residence, the official premises of the diplomatic mission, or hotel. Order of precedence of heads of diplomatic missions The doyen of the diplomatic corps in the Republic of Slovenia is the representative of the Holy See. The order of precedence of ambassadors is stipulated in accordance with Articles 13 and 16 of the Vienna Convention on Diplomatic Relations with regard to their respective classes and the order of the date and time of taking up their functions.

Presentation of the letter of introduction by a chargé d'affaires en titre A chargé d'affaires en titre is accredited to the minister of foreign affairs of the receiving state. A chargé d'affaires en titre presents the cabinet letter (letter of introduction) to the minister of foreign affairs or to his deputy. The presentation of the cabinet letter proceeds in the same manner as with the presentation of copies of credentials by an ambassadordesignate. Courtesy calls by an ambassador Upon arrival in the Republic of Slovenia and prior to the presentation of copies of the credentials, the ambassador may meet the Head of the Diplomatic Protocol or his deputy. Other courtesy calls to official representatives of the Republic of Slovenia take place after the presentation of the credentials. If an ambassador presents only copies of his credentials at the Ministry of Foreign Affairs and has not yet presented his credentials to the President of the Republic of Slovenia, it is preferred that he does not attend events at which the President of the Republic of Slovenia is present, or that he consults the Diplomatic Protocol prior to attending such an event. Following the presentation of credentials, the diplomatic mission may request, through diplomatic channels, that the Diplomatic Protocol organise courtesy calls in the Republic of Slovenia. The Diplomatic Protocol organises courtesy calls on the President of the National Assembly of the Republic of Slovenia, the Prime Minister of the Republic of Slovenia and the Minister of Foreign Affairs of the Republic of Slovenia. The Diplomatic Protocol promptly informs diplomatic missions about the confirmed dates of the courtesy calls. The diplomatic mission informs the Diplomatic Protocol of the names and titles of persons accompanying the ambassador during the courtesy calls (no more than two persons) and also the language to be used by the ambassador during the courtesy calls. All other courtesy calls in the Republic of Slovenia are organised by the diplomatic mission itself.

10

Notification of the absence of an ambassador In accordance with Article 19 of the Vienna Convention on Diplomatic Relations, the Ministry of Foreign Affairs should be notified in advance of the absence of an ambassador from the Republic of Slovenia, or of the absence of a non-resident ambassador from the country in which the diplomatic mission has its seat. The diplomatic mission notifies the Ministry of Foreign Affairs by diplomatic note initialled by the Ambassador of his absence. The diplomatic mission communicates the name of a chargé d'affaires a.i., or gérant, and the absence of the Ambassador. In the same manner, the diplomatic mission notifies the Ministry of Foreign Affairs by a note initialled by the Ambassador, of the completion of the mission of the Ambassador, and at the same time designates a chargé d'affaires a.i. If the Ambassador cannot initial the diplomatic note, the notification is made by the ministry of foreign affairs of the sending state. A chargé d'affaires a.i. may not designate another chargé d'affaires a.i. or notify his designation. In the event that there is no member of diplomatic staff present at the diplomatic mission of the sending state, the sending state may in a note request the consent of the Ministry of Foreign Affairs to appoint a member of the administrative or technical staff to assume responsibilities for current administrative affairs (chargé des affaires a.i.). Farewell calls by an ambassador When his mission is completed, an Ambassador who has served in the Republic of Slovenia for at least three years pays farewell calls. The diplomatic mission requests by diplomatic note that the Diplomatic Protocol organise farewell calls. The Diplomatic Protocol organises farewell calls on the President of the Republic of Slovenia, the President of the National Assembly of the Republic of Slovenia, the Prime Minister of the Republic of Slovenia and the Minister of Foreign Affairs of the Republic of Slovenia, and also on the State Secretary and senior officials at the Ministry of Foreign Affairs. The Diplomatic Protocol promptly informs the diplomatic mission about the confirmed dates of the farewell calls. The diplomatic mission informs the Diplomatic Protocol of the names and titles of persons accompanying the ambassador on the farewell calls (no more than two persons), and also of the language to be used by the ambassador during such calls. If a non-resident ambassador arrives for a farewell call to the Republic of Slovenia by air, the Diplomatic Protocol should be informed in advance of the flight number and the scheduled time of arrival at Ljubljana Jože Pučnik Airport. The ambassador is welcomed at the airport by the Head of Diplomatic Protocol or his deputy if he arrives on a working day from Monday to Friday from 9 am to 9 pm. If the ambassador arrives outside these hours or on a public holiday in the Republic of Slovenia, he will be afforded transit in accordance with his diplomatic status. The Diplomatic Protocol may provide one vehicle for transfer from Ljubljana Jože Pučnik Airport to the hotel. If a non-resident ambassador arrives in the Republic of Slovenia by personal vehicle from a non-Schengen state, the mark, type, colour and licence plates of the vehicle and names of the

11

chauffeur and other passengers should be communicated in advance to the Diplomatic Protocol. The border crossing at which the ambassador enters the Republic of Slovenia and the envisaged date of the crossing must be communicated to arrange the crossing of the state border in accordance with his diplomatic status. In the case of arrival by vehicle from a Schengen state or by train, the note on arrival by vehicle is sufficient.

12

DEPARTURE OF AN AMBASSADOR FROM THE REPUBLIC OF SLOVENIA
Departure by air Following the completion of the mission and farewell calls by the ambassador to the Republic of Slovenia, the Head of the Diplomatic Protocol or his deputy bids the ambassador farewell at Ljubljana Jože Pučnik Airport at the appointed time, provided that the ambassador departs from Slovenia on a working day, Monday to Friday from 9 am to 9 pm. If the ambassador departs from the Republic of Slovenia outside these hours or on a public holiday in the Republic of Slovenia, the Diplomatic Protocol provides one vehicle for transfer from the hotel or residence to Ljubljana Jože Pučnik Airport, where the ambassador will be afforded transit in accordance with his diplomatic status. Departure by personal vehicle or train If the ambassador departs by personal vehicle to a non-Schengen state, the mark, type, colour and licence plates of the vehicle and names of the chauffeur and other passengers should be communicated in advance to the Diplomatic Protocol. The border crossing at which the ambassador departs from the Republic of Slovenia and the envisaged date for crossing the border must be communicated to arrange the crossing of the state border in accordance with his diplomatic status. In the case of departure by vehicle to a Schengen state, the note on the departure by vehicle is sufficient. Escort by a representative of the Diplomatic Protocol is not foreseen if the ambassador departs by personal vehicle. If the ambassador departs from the Republic of Slovenia by train, the Head of the Diplomatic Protocol or his deputy bids the ambassador farewell at the appointed time at the Ljubljana Central Train Station.

ARRIVAL AND DEPARTURE OF THE HEAD OF A CONSULAR POST
The sending state, through a relevant diplomatic mission, submits a proposal for the appointment of the head of a consular post through diplomatic channels. In addition to the name, the proposal should include the class of the head of the consular post, the consular district, the seat of the consular post and the head’s curriculum vitae. When submitting a proposal for the appointment of an honorary consular officer, a certificate of no criminal record issued by the country of origin of the candidate for the post of honorary consular officer should be enclosed. The Ministry of Foreign Affairs examines the proposal for the appointment of the head of a consular post and notifies the sending state of the granted consent through the same channels. After the consent has been granted, the consular commission or a similar document is submitted to the Diplomatic Protocol. The consular commission or a similar document may be replaced by a notification only after prior consent by the Republic of Slovenia has been obtained for such a notification. The exequatur is issued on the basis of the consular commission. The head of a consular post is admitted to the exercise of his functions after he has received an exequatur. In exceptional cases, the head of a consular post may be admitted to the

13

exercise of his functions pending delivery of the exequatur, provided that provisional authorization was requested through diplomatic channels and granted. If the head of a consular post is unable to carry out his functions or the position of head of consular post is vacant, this should be communicated to the Ministry of Foreign Affairs of the Republic of Slovenia. The full name of the acting head of post shall be notified either by the diplomatic mission of the sending state, by the head of the consular post or by any competent authority of the sending state in advance.

14

ARRIVAL AND DEPARTURE OF HEADS OF MISSIONS OF INTERNATIONAL ORGANIZATIONS
The Ministry of Foreign Affairs should be notified of the commencement and termination of duties of the head of an international organization, head of the mission of an international organization, and heads of other missions. If the head wishes to pay courtesy calls on the President of the Republic of Slovenia, the President of the National Assembly of the Republic of Slovenia, the Prime Minister of the Republic of Slovenia or at the Ministry of Foreign Affairs, these calls are organised by the Diplomatic Protocol after receiving a request submitted in advance.

15

DIPLOMATIC, CONSULAR AND OFFICIAL IDENTITY CARDS

Notification In accordance with Article 10 of the Vienna Convention on Diplomatic Relations and Article 24 of the Vienna Convention on Consular Relations, a diplomatic mission or a consular post notifies the Diplomatic Protocol as soon as possible of the appointment, date of arrival and departure, termination of functions, and any changes affecting the status of members of the mission or consular post and their family members. The same notification should be sent by missions of international organizations regarding members entitled to privileges and immunities and their family members. The definition and types of identity cards Conditions for the issue of diplomatic, consular and official identity cards are stipulated by the Foreign Affairs Act (Ur. l. RS No. 113/03 – official consolidated text, No. 20/06 – Secondment of Personnel to International Civilian Missions and International Organizations Act and No. 75/08, http://www.mzz.gov.si/fileadmin/pageuploads/Zakonodaja_in_dokumenti/ZZZ.pdf and http://zakonodaja.gov.si/rpsi/r01/predpis_ZAKO1611.html) and the Rules on Diplomatic, Consular and Official Identity Cards (Ur. l. RS Nos. 58/05 and 75/09, http://zakonodaja.gov.si/rpsi/r08/predpis_PRAV6758.html). Identity cards are public documents attesting the holder’s identity and special status. They also serve as temporary residence permits for foreigners residing in the Republic of Slovenia. Identity card holders who are non-resident members of missions or their family members do not require visas for entry into and stay in the Republic of Slovenia. The identity card may be used for the purpose for which it was issued. Types of identity cards are: – Diplomatic identity card (blue); – Consular identity card (green); – Consular identity card for honorary consular officers (grey); – Official identity card (red). Entitled persons Diplomatic identity cards are issued to: a. Heads and members of the diplomatic staff of permanent and special missions; b. Members of the diplomatic staff of international organizations and agencies, departments or missions of international organizations if they enjoy equal or similar status to that of diplomatic agents according to international treaties binding on Slovenia; 16

c. Family members of persons under items a and b, forming part of their households. Consular identity cards are issued to: a. Consular officers and their family members forming part of their households; b. Honorary consular officers. Official identity cards are issued to: a. Members of the administrative and technical staff of permanent missions, special missions, international organizations and agencies, departments or missions of international organizations if they enjoy equal or similar status as members of the administrative and technical staff of permanent missions according to international treaties binding on Slovenia; b. Consular employees in consular posts headed by career consular officers; c. Family members of persons under items a and b, forming part of their households, except for family members of consular employees employed at a consular post headed by an honorary consular officer; d. Members of the service staff of permanent missions, special missions, international organizations and agencies, departments or missions of international organizations if they enjoy equal or similar status as members of the service staff of permanent missions according to international treaties binding on Slovenia; Persons who are citizens of the Republic of Slovenia or those who have permanent residence in the Republic of Slovenia are issued with identity cards if they enjoy privileges and immunities under international law or Slovenian national law. Family members have the same privileges and immunities as the originally entitled persons, but only if they form part of their households and are not engaged in a profitable activity, unless engaging in an activity or employment is permitted (as described below). Family members are: a. A spouse or cohabiting partner, provided that the extramarital union has been recognised by the sending state; b. Children under 18 years of age; children under 26 years of age if they prove that they are full-time students; and children for whom the parental right has been extended (due to disturbances in mental or physical development). The residence of other family members in the Republic of Slovenia is arranged in compliance with the regulations applicable to foreigners (http://e-uprava.gov.si/euprava/dogodkiPrebivalci.euprava?zdid=498). Application for an identity card A mission accredited to the Republic of Slovenia files an identity card application with the Diplomatic Protocol. The application should be completed in neat writing; all sections should be filled in. The correctly completed identity card application form is regarded as a notification from the sending state or international organization on the appointment and arrival of a member of the mission or his family members in the Republic of Slovenia, or it is regarded as an

17

accreditation of a member of a non-resident mission to the Republic of Slovenia. If additional information is or might be relevant for decisions on the issue of an identity card apart from that required in the application for an identity card, this should be communicated separately by diplomatic note. The place of non-resident representation, which is not the seat of the mission accredited to the Republic of Slovenia, should be communicated in advance. The application form for an identity card (Form No. 5 for members of the mission and Form No. 5 B for family members; Appendices 4 and 5) is printed in A4 format and contains data on the mission, the applicant’s personal details, status, post, the signature of the applicant and the head of the mission or an authorised person, the stamp of the mission and the place and date of the application. The signature confirms the authenticity of data and the obligation to notify the Ministry of Foreign Affairs of the Republic of Slovenia of any change relating to the card holder with regard to the data contained in the application or circumstances based on which the identity card is issued, and to return the identity card in case of termination of office. The enclosure to the application (Form No. 5 A, Appendix 6) is printed on paperboard (10 x 22cm). The details are completed by the Diplomatic Protocol, and the entitled person signs the form. The signature must not extend beyond the frame provided. Since the signature will be transferred to the card digitally, it must be in black ink. The photograph must show the true appearance of the applicant on a light blue background, and must not be retouched. The photograph must be printed on thin glossy photographic paper (3.5 x 4.5cm) in black and white or in colour. The photo must not be made in an automatic photo booth. The person entitled must be photographed from the front, with face and forehead uncovered. Persons who wear a head covering in their daily life owing to the customs of the sending state may exceptionally submit a photograph on which their head is covered. The original or a copy of the passport must be presented for inspection, along with the identity card application. Missing, lost or stolen identity cards The mission informs the Diplomatic Protocol of a missing, lost or stolen identity card by diplomatic note no later than within eight days, describing the circumstances in which the identity card was reported missing. Validity of identity cards The identity card is generally issued for the duration of the appointment in the Republic of Slovenia, but should not exceed a period of four years or the period of validity of the holder’s passport. The validity of family members’ identity cards should not exceed that of the identity cards issued to the members of the mission (originally entitled persons). Regardless of validity, a new identity card should be applied for if details of the card holder change, or if the photo does not show the card holder’s true appearance, or if the identity card is damaged or worn out or cannot be used for any other reasons.

18

The application for re-issue of a new identity card is subject to the same conditions as the one for the issue of a new identity card. Before the service of a new identity card, the old one should be returned. A holder who has lost two or more identity cards is issued with a card with a validity of no more than one year.

Notification of departure/termination of office/change of office If a cardholder’s office terminates, his status changes, the time for which the identity card was issued expires, or other conditions for the issue of the identity card are no longer met, or if a cardholder has been declared persona non grata, the mission submits or sends the identity card through diplomatic channels to the Diplomatic Protocol within eight days, and also submits the completed Form No. 5 C (Appendix 7). Holders wishing to retain their identity cards should state this on the form. The Diplomatic Protocol will cancel the identity card and return in to the holder.

19

SPECIAL CATEGORIES OF MEMBERS OF THE DIPLOMATIC STAFF OF THE MISSION
A diplomatic mission requests the Ministry of Foreign Affairs by diplomatic note to give consent to the appointment of a defence, military, air or naval attaché. Consent is also required for their deputies and other staff members with the rank of commissioned officer. The diplomatic note should also include the curriculum vitae of the person proposed. Consent is also required for the appointment of diplomats tasked primarily with duties in the field of police cooperation (police attachés or attachés for internal affairs). The diplomatic note requesting the consent should include the curriculum vitae of the person proposed.

20

EMPLOYMENT OF FAMILY MEMBERS, PRIVATE SERVANTS AND LOCAL STAFF
Employment of family members Family members of members of missions of the European Union Member States may work in Slovenia on the basis of an applicable international agreement or reciprocity. Reciprocity is established on the basis of an exchange of diplomatic notes in which the sending state waives immunity in respect of issues concerning employment, and confirms that the family member is subject to tax and social security systems of the Republic of Slovenia. Family members of members of diplomatic missions of non-EU Member States may work in Slovenia only if the sending state and the Republic of Slovenia have concluded a bilateral agreement regarding their employment, waiving immunities and privileges in respect of the employment of the family member, and confirming that the family member is subject to tax and social security systems of the Republic of Slovenia. Employment of private servants and local staff Staff who are employed by a mission or a member of a foreign mission, but not seconded by the sending state, and who are not nationals of the Republic of Slovenia or permanent residents in the Republic of Slovenia, are obliged to obtain a residence permit in the Republic of Slovenia on the grounds of their employment prior to their arrival in Slovenia. An application for a residence permit must be filed by the foreign national who is to be employed as a private servant or by his/her authorised representative with the competent diplomatic mission or consular post of the Republic of Slovenia (but not with a consular post headed by an honorary consul). If the member of the foreign mission who is to employ the foreign national is already in Slovenia, he/she may submit the application for the residence permit (as the employer), or submit it through an authorised representative directly to the competent administrative unit (the competent administrative unit is the one in the area where the foreign national will reside). In both cases, the first residence permit is served on the foreign national at the diplomatic mission or consular post of the Republic of Slovenia. The application for a first residence permit must be accompanied by the following documents: - Employment contract or statement of intent for employment provided by the employer (the mission or member of the mission); - Work permit – only if the foreign national and the mission have already concluded an employment contract; the mission applies for the work permit at the Employment Service of Slovenia; - Evidence of sufficient means of subsistence – if the remuneration is stated in the employment contract, or in the employer’s statement of intent, additional evidence of means of subsistence is not required; - Authenticated certificate of no criminal record issued by the country of origin; - Certificate of adequate health insurance in the Republic of Slovenia; - Certified copy of a valid passport; - Photograph. 21

Nationals of Member States of the European Union do not require a residence permit to enter the Republic of Slovenia; however, they must register their residence with the competent administrative unit within three months of their arrival in Slovenia. Residence registration requires: - Employment contract or statement of intent for employment provided by the employer (the mission or member of the mission); - Certificate of adequate health insurance in the Republic of Slovenia; - Valid passport or identity card; - Photograph. The competent administrative unit issues a residence registration certificate (an identity card), which is used as a residence permit in the Republic of Slovenia. All documents must be translated into the Slovenian language by a court interpreter; the accuracy of the translation may also be confirmed by the mission. The first residence permit is issued for a period of no more than one year. Before the expiry of the permit, foreign nationals must apply for a renewal with the competent administrative unit. The application for a renewal must be submitted before the expiry of the permit; otherwise, the competent administrative unit will reject the application, and the foreign national will have to leave Slovenia and wait for a new residence permit abroad. When considering an application for a renewal of the residence permit, the competent administrative unit checks whether the foreign national has taken out social and health insurance, and receives remuneration. A foreign national may also take out social insurance in another country, which is attested by an appropriate certificate. The application for a renewal of the residence permit must be submitted on time. The above also applies to foreign nationals who have a permanent residence permit in a European Union Member State; however, they must obtain a residence permit in the Republic of Slovenia directly from the competent administrative unit within three months of their arrival. If private servants or local staff are not nationals of the Republic of Slovenia, do not have permanent residence in the Republic of Slovenia, and are subject to the social security regulations of the sending state or of a third country, the social security regulations of the Republic of Slovenia are not applicable unless otherwise regulated by bilateral or multilateral agreements. In other cases, the mission or member of the mission is obliged to observe the obligations of employers under the social security regulations applicable in the Republic of Slovenia. An employment contract is concluded in compliance with the regulations applicable in the Republic of Slovenia. The above staff are not entitled to identity cards issued by the Diplomatic Protocol.

22

Links State Portal of the Republic of Slovenia: http://e-uprava.gov.si/e-uprava/dogodkiPrebivalci.euprava?zdid=498 Ministry of Labour, Family and Social Affairs: http://www.mddsz.gov.si/si/delovna_podrocja/ http://www.mddsz.gov.si/si/zakonodaja_in_dokumenti/veljavni_predpisi/ Administrative Units Portal: www.upravneenote.gov.si Employment Service of Slovenia: http://www.ess.gov.si/

23

VISITS BY HIGH-RANKING OFFICIALS TO THE REPUBLIC OF SLOVENIA
The scope of protocol services on the occasion of visits by high-ranking foreign officials depends on the type of visit (official, working or private). Protocol services are provided by the Protocol of the Republic of Slovenia, except for working and private visits by foreign ministers, for which protocol services are provided by the Diplomatic Protocol. Certain protocol events and their organization are defined by the Decision Laying down Protocol Rules (http://www.uradnilist.si/1/content?id=94351&part=&highlight=sklep+o+dolo%C4%8Ditvi+protokolarnih+prav il). When preparing for an official visit by heads of state, heads of government or speakers of parliament, the Protocol of the Republic of Slovenia organizes visits to the locations of protocol events, accompanies members of the advance parties on these visits, and makes arrangements for their transportation. Apart from representatives of the Republic of Slovenia, an accredited diplomatic representative of the guest’s country or of an international organization is invited to attend the arrival and departure ceremonies on the occasion of official visits. An official delegation for a state visit by a head of state may be composed of no more than eight members; variations are possible only on the basis of reciprocity. If the visitor is accompanied by his/her spouse or partner, an accompanying programme may be organized. An official delegation for an official visit by a head of state, speaker of parliament, prime minister or president of the national council or senate usually consists of up to six members, and of up to four members for an official visit by a minister of foreign affairs and other senior representatives; variations are possible only on the basis of reciprocity. If the visitor is accompanied by his/her spouse or partner, an accompanying programme may be organized. An official delegation for a working visit by a head of state, speaker of parliament, prime minister or president of the national council or senate usually consists of up to four members, and of up to three members for an official visit by a minister of foreign affairs and other senior representatives; variations are possible only on the basis of reciprocity. Official visits by heads of state, speakers of parliament, prime ministers, presidents of national assemblies and senates and ministers of foreign affairs usually last up to three days, while working visits last up to two days. Saturdays, Sundays, holidays and non-working days are normally not intended for official or working visits. As a general rule, protocol time is from 9.00 to 21.00. The host presents the main guest with a gift on behalf of the Republic of Slovenia. Gifts are also presented to the guest’s spouse or partner, members of the official delegation, and gifts of small value are presented to the guest’s security and technical staff. Gifts are presented only on the occasion of official visits, unless there is a reciprocal obligation. They are presented through the protocol staff, except for the gift for the main guest, which may also be presented in person. Gifts are usually made in Slovenia and reflect Slovenian cultural heritage; the guest’s interests are taken into account when selecting a gift. 24

Accommodation costs, travel expenses and the costs of all official meals of the official delegation are covered by the host country. The costs of administrative, technical and security staff, the number of which is not limited, are covered by the guest. Interpretation services are subject to agreement between the two sides during preparations for visits. At least one interpreter is usually provided by the host.

25

DECORATIONS
Decorations of the Republic of Slovenia The decorations of the Republic of Slovenia are the highest distinctions awarded by the state for exceptional services and acts of particular importance for the prosperity of Slovenia. According to the State Decorations of the Republic of Slovenia Act, the decorations are orders and medals: the Order for Exceptional Services, the Golden Order for Services, the Silver Order for Services, the Order for Services, the Medal for Services, the Medal for Valour, and the Medal for Honourable Action. The decorations are awarded for services rendered in: – The civil field, – The diplomatic and international fields and – The military or security field. Decorations of foreign states A national of the Republic of Slovenia may receive a foreign state decoration only with the consent of the President of the Republic of Slovenia after a prior opinion has been given by the Government of the Republic of Slovenia. If a foreign state decides to award a decoration to a citizen of the Republic of Slovenia, the Ministry of Foreign Affairs must be notified of this through diplomatic channels. The decoration may be awarded after receipt of the consent forwarded through diplomatic channels. Links http://www.up-rs.si/up-rs/uprs.nsf/dokumentiweb/vrste-odlikovanj?OpenDocument http://zakonodaja.gov.si/rpsi/r00/predpis_ZAKO2290.html

26

TAX EXEMPTION
General Tax exemptions for missions, members of the staff of missions and their family members in the Republic of Slovenia are regulated in accordance with bilateral and multilateral agreements binding on the Republic of Slovenia. The Slovenian regulations on tax exemptions for goods and services are: - Value Added Tax Act (Ur. l. RS Nos. 117/06 and 33/09 http://www.mf.gov.si/slov/dav_car/predpisi_zakon_ddv.htm); - Excise Duty Act (Ur. l. RS Nos. 2/07-UPB3 and 25/09, http://www.mf.gov.si/slov/dav_car/predpisi_zakon_trosarine.htm); - Motor Vehicles Tax Act (Ur. l. RS No. 72/06 – UPB2, http://www.mf.gov.si/slov/dav_car/predpisi_zakon_mot_vozila.htm); - Rules on the modalities of tax exemption for diplomatic missions, consular posts and international organizations in compliance with international agreements binding on Slovenia (Ur. l. RS Nos. 141/06, 117/08 and 68/09 http://zakonodaja.gov.si/rpsi/r07/predpis_PRAV7907.html – hereinafter: Rules). The Rules refer to VAT and excise duties (hereinafter: tax). Tax exemption may be claimed through a rebate of tax paid or direct exemption. Direct exemption is claimed for taxes and duties on imports. Beneficiaries The following beneficiaries are eligible for tax exemption in the Republic of Slovenia: 1. Diplomatic missions and consular posts in Slovenia; 2. International organizations or missions of international organizations in Slovenia, when tax exemption is provided for by international agreements binding on Slovenia; 3. Diplomatic agents of the diplomatic missions under item 1 and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; 4. Consular officers other than honorary consular officers, and family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; 5. Members of the diplomatic staff of international organizations or missions of international organizations under item 2 and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia if provided for by international agreements binding on Slovenia; 6. Administrative and technical staff of diplomatic missions and consular posts, except for members of the consular staff of consular posts headed by honorary consular officers, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; 7. Administrative and technical staff of international organizations or missions of international organizations, provided they are not nationals of Slovenia and have no

27

permanent residence in Slovenia if provided for by international agreements binding on Slovenia. Entitlement to tax exemption is certified by the certificate Osnovno potrdilo za oprostitev dajatev (basic certificate for tax exemption) (Appendix 8), which is issued by the Diplomatic Protocol at the request of the beneficiary. Parts 1 and 2 of the basic certificate are completed by the beneficiary, whereas Part 3 is completed by the Diplomatic Protocol. An incorrect or incomplete application will be rejected. The basic certificate is issued in three copies, one for the competent tax authority, the beneficiary, and the Diplomatic Protocol, respectively. The beneficiaries may file an application for the issue of the basic certificate as of the date of their taking up their post in Slovenia. In the case of exemption from import duties on personal property, the application may exceptionally be submitted fourteen days before their taking up their post at the earliest. A list of persons authorised to sign the basic certificate is forwarded to the Diplomatic Protocol by missions in a diplomatic note. Restrictions Any individual beneficiary may claim tax exemption if the value of the purchased goods or services on an individual invoice exceeds EUR 60 (including tax). Tax exemption may also be claimed if the value of goods or services on the invoice does not exceed EUR 60 in cases of purchases of fuel for the means of transport of individual beneficiaries, or if direct tax exemption is claimed on the basis of a contractual relationship or fees for utility connections to official or residential premises that are subject to exemption and billed for on a regular basis. On the basis of established conditions of reciprocity, other restrictions may be considered for diplomatic agents of diplomatic missions and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia, and for consular officers other than honorary consular officers, and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia. In accordance with international agreements binding on Slovenia, other restrictions may be considered for international organizations or missions of international organizations in Slovenia, members of the diplomatic staff of international organizations or missions of international organizations and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia, and for members of the administrative and technical staff of international organizations or missions of international organizations, provided they are not nationals of Slovenia and have no permanent residence in Slovenia. Members of the administrative and technical staff of diplomatic missions and consular posts, except for members of the consular staff of consular posts headed by honorary consular officers, provided they are not nationals of Slovenia and have no permanent residence in Slovenia may, within 12 months of the date of their taking up a post in Slovenia, claim tax exemption for the purchase of domestic appliances if the condition of reciprocity is met.

28

Prohibition on the alienation of goods Goods subject to exemption should not be alienated, given for use to other persons, or used for any other purpose (hereinafter: alienation) prior to the expiry of three years from the date of purchase until the tax has been paid. If beneficiaries alienate goods prior to the expiry of this term, they must report this to the relevant tax or customs authority for a decision on any tax obligations. Notwithstanding the above, taxes are not paid by the beneficiary if alienation is the result of an official preliminary recall or death of the beneficiary, or if the goods are alienated by a family member of the beneficiary who ceases to reside in Slovenia due to the early recall or death of the beneficiary. The prohibition on alienation does not refer to gifts worth up to EUR 60, which were given by diplomatic missions and consular posts in Slovenia, and international organizations or missions of international organizations in Slovenia to other beneficiaries, or gifts to other persons in accordance with their functions. If the Ministry of Foreign Affairs of the Republic of Slovenia establishes that a different period concerning the prohibition on alienation than envisaged should be considered as a result of the reciprocity principle, the beneficiary will be issued with a relevant certificate. Means of transport Tax (value added tax) exemption applies to any means of transport for which registration in Slovenia is compulsory, be it intended for road, inland water, maritime or air transport. Diplomatic missions and consular posts may claim tax exemption for the purchase of an unlimited number of means of transport for official use. The same also applies to international organizations or missions of international organizations, unless otherwise stipulated by an international agreement binding on Slovenia. Diplomatic agents and consular officers, except for honorary consular officers, within the first two years of their taking up a post in Slovenia, may claim tax exemption for the purchase of two means of transport; their family members, who are of age and form part of their households, may claim tax exemption for one means of transport in the same period. Upon expiry of this period, each beneficiary may claim tax exemption for the purchase of one means of transport every two years. The same applies to members of the diplomatic staff of international organizations or missions of international organizations, unless otherwise stipulated by an international agreement binding on Slovenia. Administrative and technical staff of diplomatic missions and consular posts, except for consular posts headed by honorary consular officers may, within 12 months of their taking up a post in Slovenia, claim tax exemption for the purchase of one means of transport for personal use. Administrative and technical staff of international organizations or missions of international organizations may, within 12 months of their taking up a post in Slovenia, claim tax exemption for the purchase of one means of transport for personal use, unless otherwise stipulated by an international agreement binding on Slovenia.

29

On the basis of reciprocity, the Ministry of Foreign Affairs of the Republic of Slovenia may introduce other quantity restrictions. Notwithstanding the above, the beneficiary may claim tax exemption prior to the expiry of deadlines: – If the vehicle is destroyed, or – If the vehicle for which tax exemption has already been claimed was stolen and an official protocol has been issued by the Police Directorate; however, only if the vehicle has not been found within two months of the report of the theft. A means of transport is deemed to be destroyed if its value is reduced by more than 70 per cent. The destruction of a means of transport is proved by an official record from the relevant Police Directorate and a record of an authorised expert. The latter must also indicate the percentage of reduced value of the means of transport. Should the destroyed vehicle still have commercial value and the beneficiary wishes to alienate it, he/she must pay taxes on its commercial value before it is alienated. Tax on motor vehicles Tax on motor vehicles is not charged on vehicles intended for: - Official purposes of diplomatic missions and consular posts accredited to Slovenia; - Official purposes of international organizations if so stipulated by international agreements binding on Slovenia; - Personal use by foreign members of the staff of diplomatic missions and consular posts accredited to Slovenia, including their family members; - Personal use by foreign staff of international organizations, including their family members, if so stipulated by international agreements binding on Slovenia. Beneficiaries may not sell or alienate, free of charge or in any other way, their motor vehicles prior to the expiry of three years from the date of purchase or import until taxes have been paid. Otherwise, they must pay tax in the amount that would have to be paid if there was no tax exemption, including the accrued interest from the date of purchase or import to the date of the payment of taxes. Notwithstanding the above, taxes are not paid if alienation is the result of the early recall or death of the beneficiary, or if the motor vehicle is alienated by a family member of the beneficiary who ceases to reside in Slovenia due to the early recall or death of the beneficiary. Taxes are also not paid if a motor vehicle that is being alienated has suffered damage in a traffic accident of more than 70 per cent of the market value on the day of the accident. Engine Fuel If tax exemption is stipulated by international agreements binding on Slovenia, diplomatic missions and consular posts and international organizations or missions of international organizations in Slovenia may, for official purposes and on a quarterly basis, claim tax

30

exemption for engine fuel used for their own motor vehicles, the quantity of which should not exceed: – 2,000 litres for the first vehicle, – 1,500 litres for the second vehicle, and – 900 litres for each subsequent vehicle. On a quarterly basis: – Diplomatic agents of diplomatic missions and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; – Consular officers other than honorary consular officers, and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; – Members of the diplomatic staff of international organizations or missions of international organizations and their family members forming part of their households, provided they are not nationals of Slovenia and have no permanent residence in Slovenia, if so stipulated by international agreements binding on Slovenia; and – Members of the administrative and technical staff of diplomatic missions and consular posts, except for members of the consular staff of consular posts headed by honorary consular officers, provided they are not nationals of Slovenia and have no permanent residence in Slovenia; May claim tax exemption for engine fuel for their own motor vehicles registered in Slovenia for personal use, the quantity of which should not exceed: 900 litres for the first vehicle, and 300 litres for each subsequent vehicle. If in a given quarter of a calendar year, the beneficiary has not claimed tax exemption for the entire indicated quantity of engine fuel, the remaining quantity cannot be transferred to the next quarter. If the beneficiary has begun to claim tax exemption in a given quarter of a calendar year, the quantities are proportionally reduced. Direct tax exemption The beneficiary may claim direct tax exemption on the basis of the certificate Potrdilo za neposredno oprostitev davkov (direct tax exemption certificate) (Appendix 9), which is available from the Ljubljana Tax Office. The Tax Office issues the certificate within two working days of the receipt of a complete application. Direct tax exemption may be claimed only if exemption applies to all goods stated in the invoice. The beneficiary is obliged to keep original invoices for three years from the date of purchase. In purchasing excisable products, direct excise duty exemption may be claimed by persons liable to pay excise duty, provided that VAT exemption is claimed at the same time.

31

Tax rebates Beneficiaries may claim a tax rebate on the basis of the application Zahtevek za vračilo davka (tax rebate application) (Appendix 10), which is to be filed with the Ljubljana Tax Office. The beneficiary may file the application for a minimum period of three months and a maximum of one calendar year, within one year after the end of the calendar quarter, to which the tax exemption refers. If the application refers to several quarters, the beneficiary must separate the invoices according to individual quarters. The application must be accompanied by original invoices arranged chronologically by individual supplier. The tax authority stamps the invoices and returns them to the applicant. Diplomatic missions and consular posts and international organizations or missions of international organizations may exceptionally replace original invoices with corresponding copies certified by authorised persons. If the beneficiary claims a tax rebate for engine fuel for his/her motor vehicle, the enclosed invoices must be accompanied by a copy of a registration certificate; the type of engine fuel used by the vehicle must also be specified, and the total number of invoices relating to this fuel indicated. The tax authority decides on the application in 45 days as of the date of receipt of the application, and rebates the due amount to the beneficiary's bank account in Slovenia. Purchases in other Member States of the European Union If the beneficiary wishes to claim tax exemption on the purchase of goods or services in other Member States of the European Union, he/she submits the completed form Potrdilo o oprostitvi (exemption certificate) (Appendix 11) instead of a direct tax exemption certificate, in accordance with Commission Regulation (EC) No. 31/96 of 10 January 1996 on the Excise Duty Exemption Certificate. The completed exemption certificate is certified by the Ljubljana Tax Office. Instead of the Slovenian version, the beneficiary may submit the form in any of the official languages of the European Union. Tax rebates to non-resident missions and non-resident staff If diplomatic missions and consular posts with the seat in another Member State of the European Union and international organizations with the seat or mission in one of the other Member States of the European Union or their staff purchase goods or order services with suppliers identified as taxable persons for the purposes of VAT in Slovenia, or authorised warehousekeepers in Slovenia, they may claim direct tax exemption on the basis of the exemption certificate (Appendix), approved by the relevant authority of the state in which they have their seat. The above beneficiaries may claim a rebate of taxes levied on goods and services purchased from suppliers identified as taxable persons for the purposes of VAT in Slovenia. The rebate application should be filed directly with the Ljubljana Tax Office, or electronically through the eDavki system (http://edavki.durs.si/OpenPortal/Pages/StartPage/StartPage.aspx) within six months of the date of the invoice. The rebate application must be accompanied by original invoices and the exemption certificate. The tax authority stamps the invoices, returns them to the applicant and decides on the application within 45 days as of receipt of the application.

32

Competent authority Ljubljana Tax Office Davčna ulica 1 1000 Ljubljana Phone: +386-(0)1-369-30-00 Fax: +386-(0)1-369-30-10 E-mail: gp.durs-lj@gov.si Web site: www.durs.gov.si

33

CUSTOMS DUTIES
Customs duties in Slovenia are governed by European Community regulations on the basis of the Act Implementing the Customs Regulations of the European Communities (Ur. l. RS Nos. 25/04, 28/06 and 117/07, http://www.mf.gov.si/slov/dav_car/predpisi_zakon_izv_car_predp_es.htm). Customs declaration forms are available in the Rules on Completion of SAD, Electronic Cooperation with Customs Administration of the Republic of Slovenia and Other Forms Which are Used in Customs Procedures (Ur. l. RS Nos. 10/07, 55/07, 67/08, and 46/2009, http://www.mf.gov.si/slov/dav_car/predpisi_zakon_izv_car_predp_es.htm).

34

MOTOR VEHICLES
Registration Regulations on the registration of motor vehicles in Slovenia: - Road Safety Act (Ur. l. RS No. 56/08-UPB5, http://zakonodaja.gov.si/rpsi/r04/predpis_ZAKO5404.html); - Rules on the registration of motor vehicles and trailers (Ur. l. RS Nos. 66/05, 48/06 and 66/07, http://zakonodaja.gov.si/rpsi/r04/predpis_PRAV6464.html); - Rules on registration plates for motor vehicles and trailers (Ur. l. RS No. 83/06, http://zakonodaja.gov.si/rpsi/r02/predpis_PRAV7282.html). The registration of vehicles of diplomatic missions and consular posts – except for consular posts headed by honorary consular officers, and missions of international organizations in the Republic of Slovenia and members of the staff – is carried out by an administrative unit (www.upravneenote.gov.si). The following needs to be enclosed to the application for vehicle registration: – The last foreign vehicle registration certificate or other relevant document proving the ownership of a vehicle pursuant to the regulations of the foreign country in which the vehicle was last registered if the vehicle was not registered in the Republic of Slovenia or the last Slovenian registration certificate; – Evidence proving the ownership of the vehicle if its owner is not the person entered as the owner of the vehicle in the documents referred to in the registration certificate or individual vehicle parts that have been installed subsequently (chassis, engine, etc.); – The vehicle conformity certificate for type-approved vehicles or vehicles approved individually; – Evidence proving that third-party liability insurance has been taken out; – Evidence of the vehicle’s technical roadworthiness not older than 30 days, if the vehicle requires a roadworthiness test; – Customs declaration for release of the vehicle for free circulation issued by a relevant customs office if the vehicle is imported from a non-Member State of the European Union; – Evidence of entitlement to tax exemption; – Evidence of payment of environmental tax; – Valid diplomatic, consular, or official identity card. When registering a vehicle, annual refunds for the use of roads and administrative fees are not charged; however, this exemption does not apply to the issue/replacement of a registration certificate and registration plates. Registration plates contain the following letters marking the activity of a diplomatic mission, or the status of persons working at these missions: – CMD – for a maximum of two vehicles owned by a diplomatic mission or mission of international organization in the Republic of Slovenia, which are used by the head of a diplomatic mission or mission of an international organization;

35

– CD – for other vehicles owned by a diplomatic mission or a mission of an international organization in the Republic of Slovenia and its staff who have diplomatic status; – CC – for vehicles owned by a consular post or a consular officer; – M – for vehicles owned by foreigners employed as administrative or technical staff at a diplomatic mission, a consular post or a mission of an international organization in the Republic of Slovenia. Consular posts headed by an honorary consul or honorary consular officers are not entitled to special registration plates. Compulsory insurance In accordance with the Compulsory Motor Third-Party Liability Act (Ur. l. RS No. 93/07UPB3, http://zakonodaja.gov.si/rpsi/r00/predpis_ZAKO5240.html), automobile insurance with third-party liability is required for all vehicles. Insurance is concluded with insurance companies prior to the registration of a vehicle. When driving a vehicle, a driver should have on him/her the insurance policy or other proof of insurance and present it at the request of an official person vested with police powers. In the event of a traffic accident, the driver must give his/her personal information and information on the requisite compulsory insurance to all parties involved in the accident who might file a compensation claim regarding this insurance. Exchange of driving licence The Road Traffic Safety Act (Ur. l. RS No. 56/08-UPB5, http://zakonodaja.gov.si/rpsi/r04/predpis_ZAKO5404.html) and the Rules on Driving Licences (Ur. l. RS Nos. 80/05, 68/07 and 51/09, http://zakonodaja.gov.si/rpsi/r03/predpis_PRAV6463.html) regulate the exchange of driving licences. A foreign driving licence has to be exchanged for a Slovenian one. A holder of a valid driving licence issued by another Member State of the European Union may drive in the Republic of Slovenia the motor vehicles which he/she is entitled to drive on the basis of the valid foreign driving licence. If the holder decides to exchange his/her driving licence, he/she is not obliged to take a driving test or submit evidence of physical and mental capacity to drive motor vehicles if all other legal conditions for driving motor vehicles are fulfilled. On the basis of reciprocity, upon the exchange of the driving licence issued by a non-Member State of the European Union, the staff of diplomatic missions and consular posts and missions of international organizations in the Republic of Slovenia are not obliged to submit evidence of physical and mental capacity to drive motor vehicles or undergo the practical part of the driving test. The exchange of a foreign driving licence for a driving licence of the Republic of Slovenia is made at an administrative unit; a foreign driving licence and its translation into English or

36

Slovenian, a photocopy of a diplomatic, consular or official identity card and a photograph should also be enclosed. The foreign driving licence is returned to the issuing authority of the foreign country through the Ministry of Foreign Affairs of the Republic of Slovenia.

37

De-registration of a vehicle At the end of the mandate and residence of members of the staff of a mission, the vehicle is sold abroad or registered abroad, because its owner has moved abroad or for other reasons. The owner of a registered vehicle has to de-register it and hand over the registration plates to the relevant registration organization (administrative unit, organization performing roadworthiness tests, companies and self-employed persons selling vehicles), or the Ministry of Foreign Affairs of the Republic of Slovenia. The sale of motor vehicles A vehicle for which the beneficiary was exempt from paying tax cannot be alienated, given for use to other persons, or used for any other purpose prior to the expiry of three years from the date of purchase, except in those cases included in the chapter on tax exemption. Road traffic regulations Privileges and immunities are primarily aimed at ensuring the smooth operation of diplomatic missions and members of their staff in representing their countries or international organizations, protecting their reputation, and performing other duties under international instruments. Without prejudice to privileges and immunities, the regulations of the receiving state, e.g. the Republic of Slovenia, must be respected (Article 41 of the Vienna Convention on Diplomatic Relations). Accordingly, international instruments do not grant absolute and unrestricted immunity. Vehicle owners are held liable for potential traffic offences. Diplomatic missions, members of the staff of the mission and their family members are also expected to comply with parking regulations.

38

ACQUISITION OF IMMOVABLE PROPRETY
Foreign natural and legal persons may acquire title to property in Slovenia on the basis of established reciprocity in accordance with the Reciprocity Act (Ur. l. RS No. 9/1999, http://zakonodaja.gov.si/rpsi/r01/predpis_ZAKO1551.html). A decision on establishing reciprocity is issued by the Ministry of Justice of the Republic of Slovenia. In acquiring title to property which the foreign country needs for the activities of its diplomatic mission, reciprocity exists if the Republic of Slovenia enjoys the same conditions for acquiring title to property for the activities of its diplomatic mission, as determined by the foreign country for third countries (reciprocity according to the most-favoured nation clause). A corresponding certificate is issued and forwarded by the Ministry of Foreign Affairs of the Republic of Slovenia to the Ministry of Justice of the Republic of Slovenia. A final decision on establishing reciprocity, which is issued by the Ministry of Justice of the Republic of Slovenia, should be enclosed with the application to enter the title to property in the land register. In accordance with Article 10 of the Real Property Transaction Tax Act (Ur. l. RS No. 117/06, http://www.mf.gov.si/slov/dav_car/predpisi_zakon_promet_nepr.htm), tax is not levied on the transfer of property to diplomatic missions and consular posts in cases of reciprocity, and to international organizations if so stipulated by international agreements binding on Slovenia. When acquiring title to property, it is advisable to seek professional assistance.

39

SECURITY
General Slovenia is a safe country in which standard security measures are sufficient. Protection of foreign missions The Republic of Slovenia provides all that is necessary to ensure the security of the premises of foreign missions and respect for dignity. The Police are responsible for security and law and order at the operational level. Protection is provided on the basis of a threat assessment. Diplomatic missions and consular posts notify the Diplomatic Protocol of any possible threat to their security or the security of their staff. The Ministry then informs the relevant authorities of threats to security, who, in turn, take appropriate measures. Missions also take all necessary measures to protect their premises, both official ones and residences, including adequate protection against fire and burglary. The Diplomatic Protocol forwards all requests for advice regarding appropriate security measures to the Ministry of the Interior of the Republic of Slovenia, Security and Protection Office. Announcement of visits of high-ranking officials of foreign countries or international organizations A mission informs the Diplomatic Protocol by diplomatic note of the visit of a high-ranking official well in advance, so that security and a priority border crossing are guaranteed. The diplomatic note should contain: – Name, surname and function of the high-ranking official; – Information on the members of the delegation; – Date and hour of arrival in the Republic of Slovenia: o if the delegation is arriving by plane: the number of the regular flight, or type and name of any special aircraft; o if the delegation arrives by car: the name of the international border crossing, type and registration number of the car; – Date and hour of departure from the Republic of Slovenia: o if the delegation is leaving by plane: the number of the regular flight, or type and name of any special aircraft; o if the delegation is leaving by car: the name of the international border crossing, type and registration number of the car. If the delegation is accompanied by security officers, the diplomatic note must also include information on the security officers and imported weapons (see chapter on the import of firearms for foreign security service personnel accompanying state officials). If security officers accompanying high-ranking officials use radio communication in their work, the mission must obtain a permit for the use of radio frequencies in the Republic of 40

Slovenia. In order to obtain the permit, the mission should communicate to the Diplomatic Protocol the requested radio frequency, type of radio device and its power supply.

Celebration of National Holidays It is recommended that the mission notifies the Ministry of Foreign Affairs in advance of the date, hour and location of a reception on the occasion of a celebration of a national or other similar holiday, and of the estimated number of guests, including the possible need for special traffic arrangements. Requests for security measures should also be forwarded well in advance. Emergencies In cases of emergency or accident, the following numbers may be called: Police: 113 National Notification Centre (emergency medical care, fire department, mountain and cave rescue): 112 Automobile Association of Slovenia – breakdown assistance: 1987 Duty Office of the Ministry of Foreign Affairs: +386-(0)1-478-20-00

Public assembly The right to assembly and public meetings at rallies and public events is guaranteed under the Constitution. The conditions for the organization of public assemblies and meetings are stipulated by the Public Gathering Act (Ur. l. RS No. 113/05, http://zakonodaja.gov.si/rpsi/r05/predpis_ZAKO1455.html). In compliance with the Act, the police station in the area where a rally or event is being organized should be informed thereof in advance. If the rally or event has any relation with a foreign mission, the Police notify thereof the relevant mission and the Ministry of Foreign Affairs. Impeding the normal course of work of missions is prohibited. The Police have the authority to issue directions which demonstrators must obey, and orders to terminate a public assembly or a meeting if these directions are not complied with. The aim is to comply with the obligation imposed on the receiving state by international agreements binding on the Republic of Slovenia to take all appropriate steps to protect the premises of missions against any intrusion or damage and to prevent any threat to security, or the impairment of dignity.

41

ELECTIONS
The mission notifies the Ministry of Foreign Affairs, Consular Department, well in advance by diplomatic note of the date scheduled for elections and of polling stations (usually the premises of a diplomatic mission or consular post). Elections may be held after receipt of consent. Election campaigning is prohibited. Requests for security measures should also be forwarded in advance.

42

FIREARMS
Entry or transit of foreign security service personnel A diplomatic mission may request permission by diplomatic note for the entry or transit of uniformed foreign security service personnel carrying firearms and for vehicles bearing their markings or emblems. On condition of reciprocity, foreign security service personnel who are members of delegations on official visits may, without special permission, wear their uniforms and carry personal firearms if these form part of the uniform. Foreign security service personnel accompanying state officials on visits to Slovenia may transfer and carry handguns and their ammunition subject to prior notification to the Diplomatic Protocol. The diplomatic note should contain: 1. The date, time, means of transport (car, aircraft), and place (border crossing) of entry and exit of foreign officials and their accompanying security service personnel; 2. The name and family name, place and date of birth of any person carrying a firearm; 3. The number and date of expiry of the passport of any person carrying a firearm; 4. The type of weapon, serial number and quantity of ammunition. The notification of the transfer of firearms must be sent no later than 24 hours prior to the arrival of the delegation in the Republic of Slovenia. Firearms certificates issued to members of foreign missions Members of diplomatic missions and consular posts – except for honorary consular officers and members of the missions of international organizations – may obtain firearms certificates for hunting or sports firearms in the Republic of Slovenia under the condition of reciprocity. The procedure for issuing firearms certificates is laid down in the Instructions on the Manner of Issuing Firearms Certificates to Members of Foreign Missions and Consular Posts in the Republic of Slovenia (Ur. l. RS No. 85/05, http://zakonodaja.gov.si/rpsi/r02/predpis_NAVO752.html); forms for issuing specific permits are contained in the appendices thereto. Applications for the issue of a firearms certificate are filed with the Diplomatic Protocol. They must be accompanied by a certificate attesting that the entitled person is in possession of a valid firearms certificate issued by the competent authority of the country of citizenship, or a certificate stating that, under the regulations of the country of citizenship, a firearms certificate is not required for such type of firearm. In the case of reciprocity, the Diplomatic Protocol forwards the application to the Ljubljana Administrative Unit. The latter issues a firearms certificate, which is then served on the applicant by the Ministry of Foreign Affairs of the Republic of Slovenia. Firearms certificates issued to entitled persons include: 43

– A permit to acquire firearms or ammunition; – A permit to acquire and transfer firearms or ammunition into the Republic of Slovenia; – A permit to possess firearms; – Firearms certificates issued on the basis of international agreements. A permit to acquire firearms or ammunition allows the entitled person to acquire firearms or ammunition in the Republic of Slovenia, and is issued for a period of three months. Within eight days of the purchase of any firearms, permit holders are obliged to report this to the Ministry and apply for a permit to possess firearms or, provided they have already been issued with this document, request the entry of the purchased firearm in it. The Ministry forwards the application to the competent authority. The permit to acquire and transfer firearms or ammunition into the Republic of Slovenia allows the entitled person to acquire or transfer firearms or ammunition into the Republic of Slovenia from countries outside the European Union, and is issued for a period of three months. When crossing the border, permit holders are obliged to declare the transfer of firearms or ammunition immediately to the border control authority. Within eight days, permit holders are obliged to report the transfer of firearms to the Ministry and apply for a permit to possess firearms or, provided they have already been issued with this document, request the entry of the purchased firearm in it. The Ministry forwards the application to the competent authority. A permit to possess firearms allows the entitled person to possess an individual firearm in the Republic of Slovenia and to transfer it across the state border. Sports firearms may be used at a shooting range, while hunting firearms may be used on a hunting ground or a shooting range. When the firearm for which a permit has been issued is alienated or transferred from the Republic of Slovenia, the entitled person is obliged to inform the Diplomatic Protocol and enclose the permit to possess firearms. The Ministry forwards the notification to the competent authority, which deletes the firearm from the firearm records.

44

DIPLOMATIC BAGS
The provisions of the Vienna Convention on Diplomatic Relations apply to diplomatic bags and diplomatic couriers. The Instructions on the checking and screening of the public air transport passengers who enjoy diplomatic and consular immunity (Ur. l. RS No. 70/1994, http://www.uradni-list.si/1/content?id=70612) regulate the working method and procedure of the competent authorities in dealing with diplomatic bags and diplomatic couriers. Diplomatic bags must be specially packaged and bear visible external marks of their character (an official seal and serial number of the courier letter). They may only contain official correspondence, documents and articles intended exclusively for official use. A diplomatic courier carrying or handing over a diplomatic bag must be provided with an official document (a courier letter) indicating his status and the number of packages constituting the diplomatic bag. The foreign mission must announce a diplomatic courier and a diplomatic bag to the Security and Safety Department at Ljubljana Jože Pučnik Airport, fax number +386-(0)4-206-11-06, and the Operation and Communications Centre of the Police Directorate, fax number +386(0)1-251-43-30, no later than 24 hours prior to arrival. The announcement of a diplomatic courier should include the date and time of arrival, flight number and destination, and the number of packages constituting the bag. The diplomatic bag must not be opened. An X-ray check is usually not performed, the only exception being if there is reasonable doubt as to the courier’s identity or permitted contents of the bag. It may also be performed at the special request of the carrier, or in cases of anonymous calls informing that an explosive device has been planted in the aircraft or at the airport. It must be carried out in the presence of the courier. If the diplomatic bag is handed over to, or by, the captain of an aircraft, the handover is carried out in the international area of the airport. The courier must remain at the airport until the departure of the aircraft. It is strictly forbidden to send firearms by diplomatic bag. For further information, please contact: Security and Safety Department at Ljubljana Jože Pučnik Airport + 386-(0)4-206-11-51.

45

EDUCATIONAL INSTITUTIONS
Educational institutions in the Republic of Slovenia that provide international programmes include: Nursery schools International kindergarten at the Danila Kumar Elementary School Godeževa ulica 11 1113 Ljubljana T: +386-(0)1-563-68-34 F: +386-(0)1-568-41-05 E: inter.osljdk@guest.arnes.si http://en.os-danilekumar.si/international-kindergarten/ QSI International School of Ljubljana Dolgi most 6A 1000 Ljubljana T: +386-(0)1-244-17-50 F: +386-(0)1-244-17-54 E: ljubljana@qsi.org http://www.qsi.org/sln_home/sln_home.htm

Elementary schools Danila Kumar Elementary School Godeževa ulica 11 1113 Ljubljana T: +386-(0)1-563-68-34 F: +386-(0)1-568-41-05 E: inter.osljdk@guest.arnes.si http://en.os-danilekumar.si/ British International School of Ljubljana Trg 9. maja 1 1000 Ljubljana T: +386-(0)40-486-548 F: +386-(0)1-705-18-62 E: jeremy.hibbins@britishschool.si http://www.britishschool.si/britishschool/ Ecole française de Ljubljana Dušana Kraigherja 2 1000 Ljubljana T/F: +386-(0)1-429-14-99 E: ecolefrancaise@siol.net

46

http://www.efl.si/ QSI International School of Ljubljana Dolgi most 6A 1000 Ljubljana T: +386-(0)1-244-17-50 F: +386-(0)1-244-17-54 E: ljubljana@qsi.org http://www.qsi.org/sln_home/sln_home.htm

Secondary schools Gimnazija Bežigrad Peričeva 4, 1000 Ljubljana p.p. 2504, 1001 Ljubljana T: + 386-(0)1-300-04-00 F: + 386-(0)1-300-04-40 E: info@gimb.org http://gimb.org/Mednarodnasola/Pages/Mednarodnasola.aspx QSI International School of Ljubljana Dolgi most 6A 1000 Ljubljana T: +386-(0)1-244-17-50 F: +386-(0)1-244-17-54 E: ljubljana@qsi.org http://www.qsi.org/sln_home/sln_home.htm

Universities University of Ljubljana Kongresni trg 12 1000 Ljubljana T: + 386-(0)1-241-85-00 F: + 386-(0)1-241-86-50 E: rektorat@uni-lj.si http://www.uni-lj.si/ University of Maribor Slomškov trg 15 2000 Maribor T: + 386-(0)2-23-55-280 F: + 386-(0)2-23-55-211 E: rektorat@uni-mb.si http://www.uni-mb.si/

47

University of Primorska Titov trg 4 6000 Koper T: + 386-(0)5-61-17-500 F: + 386-(0)5-61-17-530 E: info@upr.si www.upr.si University of Nova Gorica Vipavska 13 Rožna dolina 5000 Nova Gorica T: + 386-(0)5-33-15-223 F: + 386-(0)5-33-15-224 E: info@p-ng.si www.p-ng.si/si/

48

HEALTH CARE
Compulsory health insurance As a general rule, the social security system of the sending state applies to members of diplomatic missions, their family members and private servants (hereinafter: foreign insured persons). Members of diplomatic missions who had permanent residence in Slovenia prior to their employment at the foreign mission may join the Slovenian social security scheme under certain conditions. Compulsory health insurance is provided by the Health Insurance Institute of Slovenia. During their temporary residence in the Republic of Slovenia, foreign insured persons are entitled to medical care in public healthcare institutions and by private practitioners who have concluded a contract with the Health Insurance Institute of Slovenia. They may claim medical services on the basis of the European health insurance card or an equivalent certificate issued in accordance with the acqis communautaire, or a convention certificate issued pursuant to a bilateral agreement. Medical services may be claimed directly on the basis of the above certificates or via an insurance policy holder. If foreign insured persons do not have any of the above certificates on hand, they must pay for medical services. Voluntary health insurance Voluntary health insurance is provided by other health insurance providers: - Adriatic Slovenica d.d., - Triglav, zdravstvena zavarovalnica d.d., - Vzajemna zdravstvena zavarovalnica d.v.z.. Voluntary health insurance may cover the balance to the full cost of medical services that are not entirely covered by the compulsory insurance (supplementary insurance), a wider range or a higher standard of services (additional and non-standard insurance). Links More information on the social security scheme of Slovenia is available on the web site of the Health Insurance Institute of Slovenia: http://www.zzzs.si/ http://www.adriatic-slovenica.si/ http://www.zdravstvena.net/ http://www.vzajemna.si/ Notification Centre (emergency medical care, fire department, mountain and cave rescue): 112

49

LJUBLJANA JOŽE PUČNIK AIRPORT
VIP Service Two VIP lounges are available at Ljubljana Jože Pučnik Airport - VIP lounge A for regular flights, and VIP lounge B for special aircraft. In case of official or working visits by a head of state, head of an international organization, parliament speaker, prime minister, President of the European Commission, president of national council or senate, president of constitutional court, president of supreme court, president of court of audit, ministers, human rights ombudsman, information commissioner, and delegations of federal lands, states or provinces hosted by the President of the Republic of Slovenia, the President of the National Assembly, the Prime Minister or President of the National Council of the Republic of Slovenia, costs for the use of the VIP lounge are covered by the host. Upon the arrival of ambassadors-designate and departure of ambassadors after concluding their mandate in the Republic of Slovenia, costs are covered by the Ministry of Foreign Affairs. In all other cases, the cost of reservation and use of the VIP lounge are met by the user. The privately owned company Airest Catering d.o.o. provides services in the VIP lounge at Ljubljana Jože Pučnik Airport. Further information on services available at Ljubljana Jože Pučnik Airport may be found at its website http://www.lju-airport.si/ Letališče Jožeta Pučnika Ljubljana Zg. Brnik 130a 4210 Brnik-aerodrom Passenger information: +386-(0)4-20-61-981 T: +386-(0)4-20-61-000 F: + 386-(0)4-20-21-220 info@lju-airport.si

Movement at the airport Access to the international area for members of diplomatic missions is subject to special conditions ensuring effective passenger border checks and the security of the airport area. Conditions for access to the international area are as follows: – The foreign mission must announce the arrival in writing to the Airport Police Station at Brnik (fax number: +386-(0)4-202-11-40) no later than one day before the scheduled access to the international area; – Upon arrival at the airport, members of foreign missions must report to the chief duty officer and identify themselves with a diplomatic, consular or service card; – Prior to entering the international area, they are subject to security checks like all other passengers;

50

– The chief duty officer escorts the member of a foreign mission into the international area; – Persons accompanied by members of foreign missions are subject to entry/exit border control in compliance with the applicable regulations.

Passenger and baggage check Members of foreign missions and delegations are subject to the same security checks as other passengers and airport personnel. Passenger and hand baggage checks are performed in accordance with international agreements binding on the Republic of Slovenia and respecting the person and dignity of the passenger. Checks are compulsory and are in the best interest of all passengers and the aircraft. Passenger checks are performed by metal detector gates, handheld metal detectors and X-ray checks of hand baggage and parcels (with the exception of diplomatic bags). Parking In the airport area, parking is allowed in the parking garage and car park in the immediate vicinity of the terminal entrance. The driver of a foreign mission may park a vehicle in the designated area in front of the terminal entrance/exit only for a short period of time to load/unload baggage.

51

INFORMATION ON OVERFLIGHT AND LANDING OF FOREIGN VIP AIRCRAFT
If the diplomatic mission holds an annual diplomatic clearance, flight notifications must be forwarded for information to the Ministry of Defence of the Republic of Slovenia, Brnik Air Base (F: +386-(0)4-202-61-59, T: +386-(0)4-204-46-76) no later than 24 hours in advance. The diplomatic clearance for an overflight or landing does not include clearance for transport of dangerous goods, firearms or ammunition, or the transport of deported or extradited persons. VIP aircraft should not carry armaments or reconnaissance equipment in a manner which enables its use. In the above cases, requests for flight clearance should be submitted through diplomatic channels no later than five working days prior to the scheduled flight to the Consular Department of the Ministry of Foreign Affairs (fax number: +386-(0)1-478-2316, telephone: +386-(0)1-478-23-05). If the diplomatic mission does not hold an annual diplomatic clearance, requests for flight clearance for an individual overflight or landing should be submitted to the Consular Department through diplomatic channels no later than five working days prior to the scheduled flight.

INFORMATION ON ENTRY OF FOREIGN MILITARY VESSELS
The application for a diplomatic clearance for the entry of foreign military vessels (NATO and other) into Slovenian waters must be submitted no later than one month in advance; permanent diplomatic clearances are not issued.

52

USEFUL LINKS
President of the Republic of Slovenia: http://www.up-rs.si/ National Assembly of the Republic of Slovenia: http://www.dz-rs.si/ National Council of the Republic of Slovenia: http://www.ds-rs.si/ Government of the Republic of Slovenia: http://www.vlada.si/ Ministries: http://www.vlada.si/en/about_the_government/who_is_who/ministries/ Constitutional Court of the Republic of Slovenia: http://www.us-rs.si/ Human Rights Ombudsman: http://www.varuh-rs.si/ State Portal of the Republic of Slovenia: http://e-uprava.gov.si/e-uprava/en/portal.euprava Administrative Units Portal: http://www.upravneenote.gov.si/ Official Gazette of the Republic of Slovenia: http://www.uradni-list.si/ Register of Regulations of the Republic of Slovenia: http://zakonodaja.gov.si/ Slovenian Tourist Board: http://www.slovenia.info/?lng=2 About Slovenia: http://www.slovenia.si/ Municipality of Ljubljana: http://www.ljubljana.si/ Slovenian telephone listing: http://tis.telekom.si/ Real estate: http://www.nepremicnine.net/ Environmental Agency of the Republic of Slovenia (weather etc.): http://www.arso.gov.si/ Veterinary Administration of the Republic of Slovenia: http://www.vurs.gov.si/

53

Sign up to vote on this title
UsefulNot useful