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Memo No (972)
Introducing Microsoft Project 2007
by Dr. Abdalla ElDaoushy Feb, 2009 Dec, 2009
Exploring Microsoft Project Environment.
MS Project 2007 Screen Standard Toolbar . Formatting Toolbar . View Bar . . . . . . . . . . . . . . . . . .
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Creating a New Project
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Create New Blank Project . . Create a New Project based on a Template Setting Up a Project Calendar . . o Create a New Calendar . o Set Up a Working Time Exception o Global Calendar . . Create MileStone Tasks . . Change the Date Format . . Setting Schedule Options . . Saving Project Files . . . Saving Files as Templates . . Protecting Files . . . Entering Tasks . . . Creating Summary Tasks . . Displaying and Hiding Tasks . . Project Summary Task . . Using Recurring Tasks . . Recurring Tasks: Application . . Task Notes . . . .
Manipulating Tasks & Constraints .
Using Deadline Dates . Adding Constraints . Editing Tasks . . Deleting Tasks . Moving Tasks . . . . . . . . . . . . . . . . .
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Tasks Relationships (Dependences) .
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What are Resources . . Creating Resource List (Example) Working Time for Resources . Rates for Resources . . Resource Notes . . Assigning Resources (Example)
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Gantt Chart View . Calendar View . Task Usage View . Resource Graph View . Resource Sheet View . Resource Usage View .
Quick Viewing & Printing Reports .
Using “Print Preview”. . . .
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Overview Reports . Current Activity Reports Costs Reports . . Workload Reports . Assignment Reports . Visual Reports . .
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Case Study No 1 . . . . o Basic Data . . . . o Resources: Standard Rate & Overtime Rate o Working Steps . . . .
Case Study No 2 (Arabic)
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o Background . . . . . . o Working Steps . . . . . . 1. Create New Project . . . . 2. Change the Start Date & Current Date of the Project 3. Create a New Calendar . . . . 4. Assign the New Calendar to the Project . . 5. Make New Calendar as a “Global Calendar” . 6. Enter Tasks, Durations & Relationships . . 7. Coding & Organization . . . . 8. Record the Resources in the “Resource Sheet” . 9. Assign different Resources to different Tasks . 10. Project’s Resources . . . . 11. Design and Display the different Reports . .
Case Study No 2 (English)
Tracking (Follow Up)
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Understanding Tracking . Updating Form . . Tracking Process . .
1. Setting BaseLine . . . 2. Tracking Progress . . . 3. Status Date . . . . 4. Reviewing Progress & Progress Line . 5. Reschedule Uncompleted Work (F9 in P3e) 6. Reviewing Progress . . . 7. Group . . . . . 8. Filter . . . . . 9. View . . . . . 10. Reporting on Project’s Progress .
Coordinating Multiple Projects & Sharing Resources Among Projects . . . . . . . . . 198 References . . . . . . . . 203
4 Exploring Microsoft Project Environment MS Project 2007 Screen: Standard Toolbar: New Open Save Print Search Print Preview Spelling Cut Copy Paste Format Painter Undo & Redo Hyperlink 4 .
5 Link Tasks Unlink Tasks Split Task Task Information Task Notes Task Drivers Assign Resources Publish All Information Group by Zoom IN Zoom Out Go to Selected Task Copy Picture Microsoft Project Help 5 .
6 Formatting Toolbar: (View/Toolbars…/Formatting) Outdent Indent Show Subtasks Hide Subtasks Hide Assignments Show o Font o Bold o Italic o Underline o Align Left o Center o Align Right o Filter o Gantt Chart Wizard 6 .
Create a New Project based on a Template: o Click “File/New”.7 View Bar: (View/View Bar) Creating a New Project: Create New Blank Project: o Click on the “New” icon. the New Project Task Pane displays towards the left edge of the window: 7 .
the “Templates” window appears: 8 . click on the “On Computer…” link.8 o To use a Template that is already installed on the computer’s hard disk.
the “Project Information” window appears: 9 .9 o Click on the “Project Templates” tab. Inputting Start & Finish Dates: o Click “Project/Project Information…”. a range of templates appears: o Select and double-click the desired Template and continue modifying and adding activities as we will explain later on.
10 o Use the drop-down calendar in the “Start date:” to select the Start date of the Project (for example 1/1/2010). 10 . o Use the drop-down calendar in the “Current date:” to change the date to for example 1/1/2010.
11 Setting Up a Project Calendar: o Click “Project/Project Information…” o Confirm that “Standard” is selected from the Calendar dropdown menu in the “Project Information” dialog box: Hint: Be sure that “Project Start Date” is selected from the “Schedule from:” drop-down menu (“Project Start Date” is the default). 11 .
the “Create New Base Calendar” dialog box appears: 12 .12 To Create a New Calendar: o Click “Tools/Change Working Time” o Click on the “Create New Calendar…” button.
13 . o Press OK.13 o Enter a name (for example My Calendar) for the new calendar in the “Name” field.
To repeat this working time pattern every Wednesday for example. 14 . 3. click the “Working Times” option button and then set the working times. 2. and the “Details” button and the “Delete” button become available. In the “Range of recurrence” section. select the date on which the exception starts. 6. Use “Exception” & “Work Weeks” tabs to determine the holidays (from “Exception” tab) & exceptions for default holidays to become working days (from “Work Weeks” tab). In the top section of the dialog box. When Project redisplays the “Change Working Time” dialog box. In the “Finish” column. In the “Name” column on the “Exception” tab. In the “Start” column.14 To Set Up a Working Time Exception: 1. Click OK. every “Wednesday” between the beginning and ending dates you specified appears as an exception on the calendar. 5. type a name that helps you remembers the purpose of the exception (holidays/non-default workdays). 8. 7. Project displays the details dialog box. select the date on which the exception ends. Project sets every day between the starting and ending dates as an exception on the calendar. Project set the starting and ending dates for the working time exception using the dates you supplied in steps 2 and 3. Click the “Details” button. click “Weekly” in the “Recurrence pattern” section and check the “Wednesday check box. Use this dialog box to define the working time exception. You can change these dates if you want. 9. 4.
(repeated) 6 October --. 2. a. Press OK. 3.(repeated) 23 July --. Choose the option: Create New Base Calendar. Adjust the working & nonworking days in this window.15 To Create a New Calendar Example: Create a new calendar called “Egypt Calendar” with the following specification: o It will be a Global Calendar.(repeated) 1 May --. Click “Options…” tab. the “Change Working Time” window appears. the “Create New Base Calendar” window appears. 7.(repeated) (Use “Details” tab after assigning in the “Exceptions”) Now. Choose “Work Weeks” tab & Press “Details…” button. 6. o It has the following Holidays: 7 January --. Enter the Calendar Name: Egypt Calendar 4. 1. Click “Tools/ Change Working Time…/Create New Calendar…”. o Weekly working days will be from SUN to THU. Choose “Week starts on: Sunday & Press OK 8. 15 . Create a new Project. the “Details for [Default]” window appears. 5.
the highlighted day becomes a nonworkingday with nonworking-color. in the “Recurrence pattern” section. the [Details for “7 January”] window appears.Repeat for “1 May”. e. Highlight 7 of January b. Choose “End after” radio-button and write 10 occurrences. Choose “Exceptions” tab. Press “Details…” button. c. d. 11.The “Egypt Calendar” looks like this: 16 . Write in the Exception Name: “7 January” and click in the “Start” column. a.16 9. 10. choose “Yearly”. “23 July”. To make this day repeated holiday for 10 years as an example. & “6 October”.
b. Click the “Calendar” tab.To make this Calendar a “Global” Calendar: a.17 12. Choose “Tools/ Organizer…”. the window will looks like this: 17 . the “Organizer” window appears.
18 . Hint: This is the place where you can delete any Calendar except the “Standard” one . Highlight “Egypt Calendar” and press “<<Copy”. the window will looks like the following window which means that the “Egypt Calendar” become Global and will be available for any project the same way as the “Standard Calendar”. .18 c. .
o Click OK. o Click on “Egypt Calendar” to select it.19 Applying (Assigning) the new calendar called “Egypt Calendar” to the Project: o Click “Project/Project Information…” o Click on the “Calendar” down arrow. Dates Format: Date format comes from Windows Setting as follows: Start / Setting / Control Panel o “Regional Option” tab / Customize “Date” tab • Short date format: dd-Mon-yy for example… • OK • Apply • OK 19 .
place a check mark in the “Mark Task As Milestone” check box. Duration is entered in: days (for example).20 To Create Milestones Tasks: o Milestones Tasks are tasks that usually have zero duration. However. o The symbol for a milestone on the “Gantt Chart” view is a diamond shape. the task duration does not change to zero. o A Task does not have to have zero duration to be a milestone. On the “Advanced” tab of the “Task Information” dialog box. representing the task as a moment in time. To Change the Date Format: o Click “Tools/Options/View/Date Format” Setting Schedule Options: o “Tools/Options/Schedule” Show assignment units as a : Decimal (for example). 20 . you can mark any task as a milestone. Default Task Type: Fixed Duration. the element that represents the task in the “Gantt Chart” changes from a bar. B (8 days). In this case. Hint: Check with 3 Sequential Activities: A (10 days & milestone). Work is entered in: days (for example). to a milestone diamond symbol. reflecting the task’s duration. and C (2days) and see the result….
you can select that format in the “Save As” type drop-down list. Saving Files as Templates: o One format in the “Save As type” drop-down list is Template as shown: 21 . After you enter a name for your file and designate its location and type.21 Saving Project Files: o “File/Save” o Note: By default. click Save to save the file. such as a Microsoft Access database (. Project saves files in Project 2007 format with the extension .2003 file (also .mdb) or a Project 2000 . To save a file in a different format.mpp).mpp.
22 Protecting Files: o “File/Save As” & “Tools” button as shown: 22 .
23 Entering Tasks: o Create a new Project called “New Product Brochure_1” o Enter Tasks as shown: .
then type “Write Brochure”. o Highlight rows 2.25 Creating Summary Tasks: o Highlight row 1 and press “Ins” on the Keyboard. and 5 and press “Indent” button as shown on the next page. o Repeat for the rest of activities as shown: . 3. 4.
Project Summary Task: o “Tools/Options/View tab” o Check “Show Project Summary Task” .26 Displaying and Hiding Tasks (expanding or collapsing the Summary Tasks): o The outline structure enables you to view your project at different levels of detail by expanding or collapsing the summary tasks.
Use the Project’s Feature that enables you to create the meeting task. as shown: 4.8 27 . select the task that you want to appear below the recurring task and choose “Insert/Recurring Task” to open the “Recurring Task Information” dialog box. the following tasks: o Weekly Staff Meetings. for example. o Quarterly Reports. For example. Just once and assign a frequency and timing to it Follow these steps to Create a Recurring Task: 1. o Monthly Budget Reviews may occur 20 or so weekly over the life of a 5-month project. Because Project inserts tasks above the selected task.27 Using Recurring Tasks: Projects often have tasks that occur on a regular basis.
(Ask your IT department how to automate the process so that it occurs even when nobody is at work. or Yearly. For a daily task. the task occurs on Day 12 of every month. For example. For example. Select the appropriate settings for the recurrence frequency. does the meeting run for two hours. For the Monthly or Yearly setting. Set the occurrence of the task by selecting one of the “Recurrence Pattern” option buttons: Daily. you have only one choice: whether you want it to occur every day or only on scheduled workdays. 5. select the day of the month on which you want the task to occur.28 2. Weekly. If you need to repeat a test weekly for only one month of your ten-month project. the task may occur every Tuesday. Monthly. 3. the period during which the task should recur by entering “Start” and “End after” or “End by” dates. For example.) 6. place a check mark next to the day(s) of the week on which you want the task to occur. For example. If you set the “End after” number of “occurrences”. to schedule a computer backup for every day of the week—regardless of whether anyone is at work—you can have the task occur every day. or does a report take a day to write? 4. Type the recurring task name in the “Task Name” field. you can set “Start” and “End after” or “End by” dates that designate a month of time. This method can be useful if one of these events falls on a holiday: 28 . Set the task duration in the “Duration” field. Project calculates the date range that is required to complete that many occurrences of the recurring task and automatically displays the ending date in the “End by” box. For a Weekly setting. Set the “Range of recurrence”.
you can skip that meeting or schedule it on a different day. Therefore. Project displays a box that allows you to skip the occurrence or to schedule it on the next working day. you can schedule the test to occur on the next working day to compensate for the holiday. if you must repeat a test 16 times during the project cycle. Returning back to our example called “New Product Brochure_1”: 29 . On the other hand.29 If one of the occurrences falls on a holiday. For a weekly staff meeting. FIGURE 4. set the number of occurrences rather than the time range. Click OK to create the task. Project creates the appropriate number of tasks and displays them as subtasks under a summary task with the name that you supplied in Step 2. 7.10 Task bars appear for each occurrence of the recurring task in the “Gantt Chart”.
Select the “Daily” button in the “Recurrence pattern” area. . Select the “Workdays” button.31 Select row 10 and click “Insert/Recurring Task”. the “Recurring Task Information” dialog box appears: Enter “Team Meeting” in the “Task Name” box. Enter 1h in the “Duration” box.
32 In the “Range of recurrence” section. select the “End after” button and write 3. Click OK button to return back to the “Gantt Chart” view. Your screen will now look like this: 32 .
.34 Click on the “Outdent” button on the “Formatting” toolbar.
.35 Expand the “Team Meeting” task by clicking on the “+” symbol.
MON. TUE. After finishing of any of these Training Programs.36 Recurring Tasks: Application…. . Suppose we would like to construct a Training Programs Plan for the Year 2010. . . MON WED After Word TUE . . and THU for two weeks & Word Training Program will be held at the same Class for SAT. . a class can be used for Windows Training Program to be held on SUN. . SUN TUE THU After Windows. . We have limited Training Classes & many Training Programs. Each course used to be held for 3 days a week. and WED for two weeks also.. another Training Programs like Excel & Access will be held. . We used to use a Class for two courses. . For example. In summary: Class 1: Course Title 1 2 3 4 Days Working Days Windows Word Excel Access 6 6 9 12 SUN SAT SAT THU . MON WED . .
“Windows Program” Task 2. “Access Program” Task (Starts after “Word Program”) 37 . “Word Program” Task 3. "Excel Program” Task (Starts after “Windows Program”) 4.37 We have to do the following: Create a new Calendar “Training Programs Calendar”: 6 Days/Week & Week Start on: SAT Project Name: Class 1 Schedule Assign Calendar to Project Create the following Recurrence Tasks according to the above information: 1.
38 .38 Hint: Instead of writing the start date above. you can set the “Predecessor| for the “Excel Program 1” task (which is the “Windows Program 6” task. this is not practical procedure…. Repeat for the rest of Tasks… Anyhow.
Hint: Instead of writing the start date above, you can set the “Predecessor| for the “Access Program 1” task (which is the “Windows Program 6” task. Repeat for the rest of Tasks… Anyhow, this is not practical procedure….
Notes can be attached to a Task to quickly display information relating to that Task. Double-click on the “Print Brochure” Task; the “Task Information” window appears. Select the “Notes” tab. Type “Remember to ask Kate for recommended Printers” Click OK. Notice the symbol in the “Indicator” column.
Manipulating Tasks & Constraints:
A Constraint is a restriction placed upon a task which limits the Start or Finish Dates of that task. By default, the “As Soon as Possible” constraint is applied to every task. The following represents a list of all of the Constraint Types: o “As Soon As Possible”: Schedules the task to start as soon as the beginning of the Project. o “As Late As Possible”: Schedules the task to end no later than the end of the Project. o “Finish No Earlier Than” or “Finish No Later Than”: Schedules the task to end no later or sooner than a specific date. o “Must Finish On” or “Must Start On”: Schedules the task to finish on or start on a specific date. o “Start No Earlier Than” or “Start No Later Than”: Schedules the task to start no earlier than or later than a specific date.
Hint: Constraints come from “Task Information/Advanced tab”
Instead. Such constraints affect scheduling while the Deadline field simply causes an indicator to show if a task has not been completed by its deadline. If the deadline date passes and the task is not completed. Add the Deadline field to a task sheet when you want to enter. A deadline is also shown as an arrow in the “Gantt Chart” view. Microsoft Office Project displays an indicator. A deadline is a target date indicating when you want a task to be completed. If the task finishes after the deadline date. you also see a symbol in the Indicators column. You can also use the Deadline field for sorting. Best Uses: Apply a deadline to a task when you want to track a deadline for a specific task but don't want to lock your schedule by setting an inflexible constraint such as Must Finish On or Finish No Later Than. Deadline Field: Description: The Deadline field shows the date you enter as a deadline for the task. view.43 Using Deadline Dates: o You also can establish a deadline date for a task. Be aware that you won’t see an indicator if you complete the task prior to the deadline date. If you place your mouse over the deadline indicator. The deadline date differs from a constraint in that Project doesn’t use the deadline date when calculating a project’s schedule. or change the deadlines of tasks in your project. Hint: A Deadline Date comes from “Task Information/Advanced tab” 43 . and grouping by deadline date. the deadline date behaves as a visual cue (sign) to notify you with a deadline dates. Project displays the deadline information. filtering.
However.44 Example: Certain tasks in your project should finish by specific target dates. If you do want Project to schedule tasks according to a specific finish date. Remarks: You can also enter a task deadline in the “Task Information” dialog box. or Must Finish On constraint. you don't want these dates to actually affect how Project schedules the tasks. and set the deadline dates for these tasks. 44 . Click “Task Information” and then click the “Advanced” tab. apply either a Finish No Later Than. Finish No Earlier Than. Click the date in the “Deadline” box. You can set task constraints on the “Advanced” tab of the “Task Information” dialog box. you just want to be alerted if the tasks are not completed by these dates. Add the Deadline field to the Entry Table of the “Gantt Chart” view.
Click “Advanced” tab. Type 7/1/2004 in the “Constraint date” field Click OK.45 Adding Constraints: Double-click the “Print Brochure” Task. the “Task Information” dialog box appears. Notice how the “Print Brochure” tasks have been moved in the “Gantt Chart” view. Select “Start No Earlier Than” from the “Constraint type” dropdown menu. 45 .
. Change the “Duration” to 2h. Drag the mouse-pointer until the “horizontal grey stripe” is above the row where the moved Task will be. Click OK. Click and hold the mouse button.47 Editing Tasks: Tasks can be edited through their “Task Information” dialog box Double-click the “Teem Meeting 1” task to open its “Task Information” dialog box. Deleting Tasks: Highlight the Task(s) in the “Gantt Chart” view and Press the “Del” key. Moving Tasks: Move the mouse-pointer over the “ID” number of the Task until the mouse-pointer changes to the shape of a “Move Cursor”. Undo the deletion by clicking on the “Undo” button in the “Toolbar”.
o A Predecessor Task must occur before another Task. The start of one Task begins as soon as its Predecessor Task finishes. the Successor Task can not finish until the Predecessor Task finishes. Finish-to-Start (FS) Relationships: It is the most common type of relationship. The Successor Task can not start until the Predecessor Task finishes. o A Successor Task must occur after another Task. the Successor Task can not start until the Predecessor Task starts. the Successor Task is completed after its Predecessor Task starts. In other words. Start-to-Finish (SF) Relationships: In a SF relationship. the Successor Task can not finish until the Predecessor Task starts.49 Tasks Relationships (Dependences): There are two types of Tasks in a Relationship. Start-to-Start (SS) Relationships: In the SS relationship. For example. The SF relationship is rarely used. but the Predecessor Task needs to have started in order for the Successor Task to start. you finish installing computers at the same time that you finish moving employees into the building so that the employees can begin using the computers right away. . Finish-to-Finish (FF) Relationships: In the FF relationship. The Tasks can happen simultaneously.
it is the time to create the Tasks Relationship in our example “New Product Brochure” using the following information: Task Research New Product Create an Outline Write a Rough Draft Edit Rough Draft Prepare through Desktop Get Quotes from Printer Get Printed Create Mailing List Do Mass Mail Out Predecessor --Research New Product Create an Outline Write a Rough Draft Edit Rough Draft Prepare through Desktop Get Quotes from Printer Get Printed Create Mailing List Type SS 50 . or o Adding Predecessor/Successor column in the “Gant Chart” Now. o “Window/Split”.50 Hint: You can create Tasks Relationships from: o “Task Information/Predecessor tab”.
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52 . and Materials (Supplies) used to accomplish tasks and goals of the project. Repeat for “Katie Aiko” & “Postage”. Click in the 1st row of the “Resource Name” column. select “Material” from the drop-downlist in the “Type” column. Enter “Stamps” as a “unit of measurement” in the “Material Label” column. Type “Jane Doe” and press “Return”. For the resource “Postage”.52 Resources What are Resources: Resources are People. Creating Resource List (Example): Click “View/Resource Sheet”. Click “Save” in the “Toolbar” to save your work. Equipments.
Click on the “Change Working Time…” button. the “Change Working Time” window appears: 53 . If necessary. This will open the “Resource Information” dialog box. blocking off vacation time for specific resource).53 Working Time for Resources: The “Base Calendar” which you choose for a resource determines its availability. You can customize a resource’s calendar if necessary (i. click on the “General” tab..e. Double-click on “Jane Doe” in the “Resource Name” column.
54 In the above screen. you can change the “Base calendar” and you can customize the Calendar from the “Exception” & Work Weeks” tabs. 54 .
The resource’s cost may increase or decrease during the life of the project. as this allows MS-Project to calculate the overall cost of a project. MS-Project allows entering up to 125 different cost rates for a resource and specifying the date at which the new rates takes effect.55 Rates for Resources: It is important to enter rates for a resource. In the “Resource Sheet” view. and you need to be able to reflect these changes. enter the following rates information for the different resources as shown: 55 .
Move your mouse cursor over it to display the note. Type “Send reminder regarding Team Meeting” in the “Notes” area: Click OK button to save and attach the note to the resource. Notice the “note symbol” in the “Indicator” column of the “Resource Sheet” view. Select the “Notes” tab. 56 . double-click the “Jane Doe” resource which will display the “Resource Information” dialog box.56 Resource Notes: You use Resource Notes in much the same way as Task Notes. For example.
select “Jane Doe” & “Kati Aiko” resources for this Task as shown: 57 . Double-click on the “Team Meeting 1” Task.57 Assigning Resources (Example): Open the “Gantt Chart” view. Click on the “Resources” tab: In “Resource Name” column. the “Task Information” dialog box appears.
In this field. Assign resources & units as shown: Hint: “Assignment Owner” is a new feature in MS Project 2007. assign the following Tasks to “Jane Doe” using the “Resource Names” column in the “Gantt Chart”. o Research New Product o Create an Outline o Write a Rough Draft Assign the resource “Katie Aiko” to the following Tasks: o Edit Rough Draft o Prepare through Desktop Publishing o Create Mailing List Double-click on the “Do Mass Mail Out” Task to open its “Task Information” dialog box. page 510) 58 .58 Click OK button to close the dialog box. assign the Individual who is responsible for entering actual work or reporting progress against an assignment (MS Project 2007 Bible. Now.
The Gantt Chart view will look like this” 59 .59 Save your Project.
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although some views can only display information. similar to a worksheet. o Form: Information about a single item is represented as it might be on a paper form.61 View Information: You can use most views to enter and edit information. o Sheet: Information is represented in a table format. 61 . All views are made up of 3 basic components: o Chart or Graph: Information is represented by pictures.
you can adjust it to show any Timescale you wish: o Double-click on the Timescale. The “Gantt Chart” view is the default view within MS-Project. It consists of the Gantt Table & Gantt Chart. However.62 Gantt Chart View: “View/Gantt Chart” It is useful for entering task information and viewing the timing and relationship between tasks. 62 . The Timescale at the top of the “Gantt Chart” is set to show weeks (in the middle tier) and days (in the bottom tier) as the default. This will display the “Timescale” dialog box: o You can format any tier on the Timescale.
63 o Select Days (for example) instead of Weeks for the middle tier. A preview of changes is shown in the bottom portion of the dialog box: 63 .
64 o The “Gantt Chart” will now look like this: o You can zoom in or out to view larger or smaller time increments in the Gantt Chart using the “Zoom In” and “Zoom Out” buttons in the “Toolbar”. To display the “Calendar View”. o You can also use “View/Zoom”. It uses a monthly format to show scheduled tasks. 64 . Experiment with using different levels of Zoom. Calendar View: The Calendar View is useful for a general overview of what needs to be done on a specific day. just click “Calendar” icon on the “View Bar” or “View/Calendar”.
65 Task Usage View: “View/Task Usage” This View is useful for showing and organizing assigned Resources for each Task: 65 .
This gives you access to the “Timescale”. 66 .66 By default. click on the “Select All” button and right-click. and select “Cost”. Right-click on “Work” in the “Details” column of the “Task Usage” chart. the “Task Usage” table is shown in the left pane. and “Change Working Time” dialog boxes. “Zoon”. Right-click and select the view you wish to see. click on the “Select All” button (at the topleft-corner of the table). Work is shown in the “Details” section in the right pane. To select different options for the “Details” section. To choose a different table.
67 Notice that now both “Work” & “Cost” are listed in the “Task Usage Chart”. The cost is displayed in the table. 67 .
make the relationship between “Research New Product” & “Create an Outline” Tasks as of “SS” Type. use the scroll bar at the bottom of the Graph Pane to navigate to the dates in which the project fall. 68 .68 Resource Graph View: “View/Resource Graph” Click on the “Resource Graph” icon within the “View Bar”. or click “View/Resource Graph”: Note: If the Resources are not visible. Notice how a red color represents Over-Allocations Hint: If there is no red color appears in the “Resource Graph” above.
Resource Sheet View:”View/Resource Sheet”
This view is very useful for viewing, entering, and editing resource information. It contains detailed resource information in a worksheet format. If an over-allocation exists, a warning flag is displayed in the “Indicator” column. In addition, the resource appears in red color.
Resource Usage View: “View/Resource Usage”
This view is useful for seeing each resource and the tasks assigned to that resource.
This view can be used for entering and editing resource information, or assigning tasks. To assign or reassign a task, drag and drop between resources.
Quick Viewing & Printing Reports:
Not all information is relevant to everyone, so it is important to be able to present the appropriate data to the right people.
Using “Print Preview”:
Returning back to our example “New Product Brochure.mpp”. Display the “Print Preview” window, the screen will now look like this:
Note that “Print Preview” has its own toolbar; so Use this toolbar & “File/Page Setup” to arrange for the desired obtained report.
Click on the “Report/Reports…”, the “Reports” dialog box displays:
You will see the following “Overview Reports” window: There are 5 types of “Overview Reports”: o o o o o Project Summary Top-Level Tasks Critical Tasks Milestones Working Days Experiment the different types of reports. by choosing each of the options and clicking on the “Select” button. Close the “Reports” dialog box. 73 .73 Overview Reports: Click “Overview…” report and then click “Select” button.
Close the “Reports” dialog box.74 Current Activity Reports: There are 6 types of “Current Activity Reports”: o o o o o o Unstarted Tasks Tasks Starting Soon Tasks In Progress Completed Tasks Should Have Started Tasks Slipping Tasks Experiment the different types of reports. by choosing each of the options and clicking on the “Select” button. 74 .
75 .75 Cost Reports: “Reports/Reports…/Costs” Click “Reports/Reports…/Costs/Select”. Close the “Reports” dialog box. by choosing each of the options and clicking on the “Select” button. the following “Cost Reports” window appears: Experiment the different types of reports.
76 Workload Reports: “Reports/Reports…/Workload…” Assignment Reports: “Reports/Reports…/Assignments…” 76 .
formatting that data. Click “Report/Visual Reports…”.77 Visual Reports: “Reports/Visual Reports” This allows taking the data from within a MS-Project. and then exporting that data to a different application as MS Excel or MS Visio. the “Visual Reports” dialog box appears: 77 .
by default.78 Notice that at the top of the dialog box. templates are shown that involve both “MS Excel” & “MS Visio”. Spend a little time experimenting with the Visual Reports feature. so that only “MS Excel” templates are used. then you can remove the tick next to this option. If you do not have “MS Visio” installed on computer. 78 .
79 Case Studies 79 .
Type --OD (Day) 1 Resources (Work/ Equipment) Trainer Project Manager CAD Operator Facilitator Computers Data Show Trainer CAD Operator Computers Data Show Trainer CAD Operator Computers Data Show Trainer CAD Operator Computers Data Show Trainer CAD Operator Computers Data Show Trainer Project Manager CAD Operator Facilitator Computers Data Show Max Units 1 1 1 1 10 1 1 1 10 1 1 1 10 1 1 10 1 1 1 1 10 1 1 1 1 1 10 1 Material Cost (Expenses) $200 1 Introduction --- 2 MS Project Introduction FS 1 $20 3 Data Entry MS Project FS 1 $20 4 Logical Relations MS Project Data Entry FS SS 2 5 Constraints Logical Relations FF 1 $20 6 Improvements Constraints FS 1 $300 80 .80 Case Study No 1: Project Name: Case_1 Starting Date: 1/1/2010 Project Calendar: 5 days/Week [SUN] The Resource “Trainer” is working one Overtime hour every day Basic Data: No Task Predecessor Rel.
81 Resources: Standard Rate & Overtime Rate: No 1 2 3 4 5 6 7 Resource Name Trainer CAD Operator Project Manager Facilitator Computer Data Show Expenses Resource Type Work Work Work Work Equipment Equipment Cost Std Rate $20/hr $7/hr $30/hr $4/hr $2/hr $4/hr --- Overtime Rate $30/hr $10/hr $45/hr $6/hr ------- 81 .
“Create New Calendar…” 82 . Start date: 1/1/2010 c. 2. “Project/Project Information” b. Current date: 1/1/2010 3. a. a.82 Working Steps: 1. Create a New Project called “Case_1” Change the Start Date & Current Date of the Project to “1/1/2010”. “Tools/Change Working Time” b. Create a New Calendar: “Case_1 Cal”.
Name: Case_1 Cal 83 .83 c.
84 d. Press “Options” e. 84 . h. Press OK g. Press “Work Weeks” tab on the “Change Working Time” window. Press “Details…” button. the “Details…” button becomes active. Week Starts on: Sunday f.
Calendar: Case_1 Cal. Assign “Case_1 Cal” to “Case_1” Project. 4. “Project/Project Information” b. Change “Friday” to Non-working day k. Press OK. a. 85 . Change the “Sunday” to Working day j.85 i.
86 86 .
To resolve this problem. Durations & Relationships. 87 . Choose “Case_1 Cal” for “Calendar:” field. then the GanttChart will look like the one above.87 5. Sometimes. b. click in the “Bar-Chart” area and right-click to choose “Nonworking Time…” c. a. Enter Tasks. the Calendar in the “Bar-Chart” area does not coincide with the Project Calendar especially for the nonworking days.
“View/Resource Sheet” 88 . a. Record the Resources in the “Resource Sheet”.88 6.
b. To facilitate this process. assign the Resources. Resource Assignment --. Before Assigning Resources. Now.89 7. insert two columns as shown above the make the necessary changes. It will be useful to change the Task Types to “Fixed Duration” Tasks & Change the “Effort Driven” to “No”.Assign different Resources to different Tasks: a. c. i. the “Assign Resources” window appears: 89 . Highlight the 1st activity and click the “Assign Resources” icon on the “Tool Bar” shown in the window above.
Repeat with the other Tasks.90 ii. 90 . Choose the different resources to the specified task as shown: Hint: “R/D” above means Request/Demand… iii.
This means that there is an overallocation for this Resource. Click “Resource Sheet”: 9. the “Resource Leveling” window appears: 10. “Tools/ Level Resources”. 91 .91 8. Notice the Resource with red color. To check Resource Allocation. Resolve Resource Over-Allocation: a.
assign a “Max. To resolve this problem. Return back to the “Resource Sheet” and notice that there is a problem with the “Trainer” Resource. the problem will exist.92 b. Press “Level Now”. the result will be shown as follows: c. 92 . Units” of 10 Trainers. otherwise.
93 93 .
Using Overtime: Overtime work does not represent additional work on a Task.94 11. 3. and select the task to which you want to assign overtime. 4. Project adds the “Ovt. Display the “Gantt Chart” View (“View/Gantt Chart”) 2. instead. Move to the top pane. Choose “Window/Split” to reveal the “Task Form” in the bottom pane. Choose “Format/Details/Resource Work”. Click the “Task Form” to make it the active pane. To Enter Overtime: 1. Work” column to the “Task Form”: 5. it represents the amount of time that is spent on a Task outside regular hours. 94 .
95 6. 8. Move to the bottom pane and fill in the “Overtime Work” for the appropriate Resource. Project adjusts the schedule. 7. Click OK. You can adjust the “top pane” of the “Gant Chart” so that you can display the “Overtime Work” & “Overtime Cost” columns as shown: 95 .
96 12. Design and Display the different Reports 96 .
In carrying out your assignment. 3. you will monitor the progress of Project Execution. The following list of Project Activities includes the basic information which you need to schedule and track the principle Activities in the Project. The Project consists of 28 major Activities (Tasks). you are aware that the OWNER is anxious to open the Project as early as possible. you will receive monthly reports of Project Implementation Progress from the Construction Site Supervisors. On the basis of monthly reports from the Project Site. Major Engineering Design tasks have been completed.97 Case Study No 2 (Arabic): Background: 1. While you are in charge of the scheduling and implementation of the overall Project. 6. You have been assigned the responsibility for scheduling and monitoring the progress of Building the 2nd Floor of a Villa. 2. 97 . 5. 4.
Project Calendar(s). 4. 8. Execute. Material. and Money (Expenses .98 This Case Study will cover the following points: 1. Producing different set of Reports. Optimize the Project Plan. and Expenses Costs. 98 . Bar Charts. for example: Tabular Schedules. 6. Time-Scaled Logic Diagrams. Analyze Project Resources. Scheduling & Assigning Constraints. 7. Establishing Roles & Resources Dictionaries and Assign them to Activities as needed to execute the Project which may be Labor.Cost/Use). 2. Nonlabor (Equipment). Work Breakdown Structure (WBS) with Responsible Managers Assignment. Entering Project Activities with their Duration and Relationships. and Control (Update). 5. Resource and Cost Reports: o Project Labor. 3. Project Network Diagrams. o Project Cash-Flow. Establishing Project & Activity Codes which may determine Responsibilities and Type of Work. Baselining the Project Plan. etc…. nonlabor (Equipment) [Work]. Material.
repeated) o 6 October (Vector Day --.99 Now.1” 2. Current date: 1/1/2010 99 .repeated) o 23 July (July Revolution --. Create New Project called “Case_2. Change the Start Date & Current Date of the Project to “1/1/2010”.repeated) o 1 May (Workers Day --. b.repeated) Working Steps: 1. Project Name: Case_2 Project Start Date: 1 Jan 2010 Project Current Date: 1 Jan 2010 Project Calendar: Case_2 Cal Holidays: o 7 January (Christmas --. “Project/Project Information” c. Start date: 1/1/2010 d.
Press OK. “Tools/Change Working Time” b. Press “Options” iii. Create the Calendar Holidays as mentioned above. Week Starts on: Sunday iv. Create a New Calendar: “Cae_2 Cal”. 100 .100 3. Name: Case_2 Cal ii. vi. a. Press OK v. “Create New Calendar…” i. ix. Change the “Sunday” to working day vii. Change Friday to Non-working Day viii. Press “Workweek” tab on the “Change Working Time” window.
Calendar: Case_2 Cal. b. a. To resolve this problem. Press OK. Durations & Relationships. Enter Tasks. Choose “Case_2 Cal” for “Calendar:” field. 6. “Project/Project Information” b. 5.1” Project. a. d. Enter the Project Tasks & Relationships: 101 . Make “Case_2 Cal” as a “Global Calendar”. c. click in the Bar-Chart Area and rightclick to choose “Nonworking Time…” c. Look at the Gantt-Chart Area and notice the non-working days which contradicts the Project Calendar named “Case_2 Cal”. Assign “Case_2 Cal” to “Case_2.101 4.
102 102 .
103 103 .
104 104 .
105 105 .
Coding & Organization: a. Write the field name “Responsibility” as Text1 106 . This can be done by creating “Custom Fields” as follows: c. the “Custom Fields” window appears: d. Click “Tools/Customize/Fields…”. b. Create two Fields from “Custom Fields” named “Responsibility” & “Type of Work” to represent just Codes for the Project Activities.106 7.
107 e. Fill in and assign the Responsible for each Task in the Project. insert a new column and choose “Responsibility” Custom Field. Press “Lookup…” button to enter the different values for the custom field as shown: f. In the “Gantt Chart” view. g. 107 .
Press OK. the following “Customize Group By” Window appears: ii. Choose the Custom Field “Responsibility” as shown above. Now. the following Layout appears: 108 . you can organize by “Responsibility” as follows: i. iii.108 h. Click “Project / Group by / Customize Group By…”.
109 109 .
110 110 .
Repeat with the Custom Field “Type of Work” 111 .111 iv.
112 112 .
“View/Resource Sheet” b.113 8. Record the Resources in the “Resource Sheet”: a. Fill in the Resources as shown: 113 .
114 Units of Measurements 114 .
115 115 .
b. It will be useful to change the Task Types to “Fixed Duration” Tasks & Change the “Effort Driven to “No”. insert two columns as shown: 116 . a.116 9. To facilitate this process. Before Assigning Resources. Assign different Resources to different Tasks.
117 117 .
118 c. You can also do the following at the beginning of Creating the Project: “Tools/Options/Schedule” • Duration is entered in: Days • Work is entered in: Days • Default Task Type: Fixed Duration 118 .
Display “Resource Work” in the bottom window 1. Right-click & choose “Resource Work” 2. Highlight the 1st activity and click on the bottom pane to Assign Resources. Display the “Gantt Chart” and Split the Window.119 d. assign the Resources: i. ii. Use the following “Table of Project’s Resources” 119 . Now. 3.
00 70.00 3.T columns ﺭﺹ ﺍﻟﺤﺪﻳﺪ ﻟﻸﻋﻤﺪﺓ 2nd floor R.00 12.00 12.T columns ﺭﺹ ﺍﻟﺤﺪﻳﺪ ﻟﻸﻋﻤﺪﺓ 2nd floor cast in place concrete columns ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﻋﻤﺪﺓ 2nd floor cast in place concrete columns ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﻋﻤﺪﺓ 2nd floor cast in place concrete columns ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﻋﻤﺪﺓ 2nd floor cast in place concrete columns ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﻋﻤﺪﺓ 2nd floor cast in place concrete columns ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﻋﻤﺪﺓ 2nd floor curing time for columns ﺃﻋﻤﺎﻝ ﺍﻟﻤﻌﺎﻟﺠﺔ + ﻓﻚ ﺍﻟﺸﺪﺓ ﺍﻟﺨﺸﺒﻴﺔ 120 CARPENTR ﻧﺠﺎﺭ ﻣﺴﻠﺢ R.67 23.00 30.00 3.00 42.00 11.MIX ﺍﻟﺨﻼﻃﺔ ﺍﻟﺨﺮﺳﺎﻧﻴﺔ CON.F.00 TON CM CM CM 10.T ﺣﺪﻳﺪ ﺗﺴﻠﻴﺢ STEELMEN ﺣﺪﺍﺩ ﻣﺴﻠﺢ CONC.33 1.00 35. ID Task 01 02 03-1 03-2 04-1 04-2 04-3 04-4 04-5 05-1 OD Resource Label UOM Units 0.120 PROJECT’s RESOURCES (Activities are sorted by ES and TF) ID Act.00 STA2 CO22C100 CO22C200 CO22C200 CO22C300 CO22C300 CO22C300 CO22C300 CO22C300 CO22C400 Start 2nd floor activities 01 ﺍﻟﺘﺠﻬﻴﺰ ﻟﺒﺪء ﺍﻟﻌﻤﻞ 07 04 04 03 03 03 03 03 05 2nd floor form work columns ﺃﻋﻤﺎﻝ ﺷﺪ ﺍﻟﻨﺠﺎﺭﺓ ﻟﻸﻋﻤﺪﺓ 2nd floor R.F.60 .00 3.LABR ﻃﻘﻢ ﺍﻟﻄﺒﻠﻴﺔ CEMENT ﺍﻷﺳﻤﻨﺖ SAND ﺍﻟﺮﻣﻞ GRAVEL ﺍﻟﺰﻟﻂ WATERPRI ﺛﻤﻦ ﺍﻟﻤﻴﺎﻩ 6.00 DAY 1.F.00 1.00 BQ (Work) 0.00 TON 3.00 8.
00 1.MIX ﺍﻟﺨﻼﻃﺔ ﺍﻟﺨﺮﺳﺎﻧﻴﺔ CEMENT ﺍﻷﺳﻤﻨﺖ SAND ﺍﻟﺮﻣﻞ GRAVEL ﺍﻟﺰﻟﻂ LABOUR ﻋﻤﺎﻟﺔ ﻋﺎﺩﻳﺔ WATERPRI ﺛﻤﻦ ﺍﻟﻤﻴﺎﻩ BRIC.T ﺭﺹ ﺍﻟﺤﺪﻳﺪ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) cast in place ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) cast in place ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) cast in place ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) cast in place ﺻﺐ ﺍﻟﺨﺮﺳﺎﻧﺔ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) cast in place 2nd floor (curing time+removal of form work) slab ﺃﻋﻤﺎﻝ ﺍﻟﻤﻌﺎﻟﺠﺔ + ﻓﻚ ﺍﻟﺸﺪﺓ ﺍﻟﺨﺸﺒﻴﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (curing time+removal of form work) slab ﺃﻋﻤﺎﻝ ﺍﻟﻤﻌﺎﻟﺠﺔ + ﻓﻚ ﺍﻟﺸﺪﺓ ﺍﻟﺨﺸﺒﻴﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor block work thick 25 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 52 ﺳﻢ 2nd floor block work thick 25 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 52 ﺳﻢ 121 05 11 07 07 03 03 03 03 03 10 LABOUR CARPENTR ﻧﺠﺎﺭ ﻣﺴﻠﺢ STEELMEN ﺣﺪﺍﺩ ﻣﺴﻠﺢ R.00 CEMENT ﺍﻷﺳﻤﻨﺖ .00 1.00 10.LABR ﻃﻘﻢ ﺍﻟﻄﺒﻠﻴﺔ CONC.00 110.29 TON 3.00 DAY TON CM CM 2.00 29.00 2.00 16.121 05-2 06 07-1 07-2 08-1 08-2 08-3 08-4 08-5 09-1 CO22C400 CO22S100 CO22S200 CO22S200 CO22S300 CO22S300 CO22S300 CO22S300 CO22S300 CO22S400 2nd floor curing time for columns ﺃﻋﻤﺎﻝ ﺍﻟﻤﻌﺎﻟﺠﺔ + ﻓﻚ ﺍﻟﺸﺪﺓ ﺍﻟﺨﺸﺒﻴﺔ 2nd floor (slabs+stairs) form work ﺷﺪ ﺍﻟﻨﺠﺎﺭﺓ ﺍﻟﻤﺴﻠﺤﺔ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) R.00 87.00 10-1 10-2 BLO2 100 BLO2 100 12 12 3.00 6.00 6.F.00 174.00 25.T ﺭﺹ ﺍﻟﺤﺪﻳﺪ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺴﻼﻟﻢ 2nd floor (slabs+stairs) R.00 21.F.00 76.00 10.75 36.00 20.T ﺣﺪﻳﺪ ﺗﺴﻠﻴﺢ CON.00 09-2 CO22S400 10 CM 2.00 5.00 26.LAY ﺑﻨﺎ TON 1.F.71 2.00 58.
00 318.50 0.MEN ﻣﺘﺦﺻﺺ ﺑﻴﺎﺽ CEMENT ﺍﻷﺳﻤﻨﺖ SAND ﺍﻟﺮﻣﻞ GUYPSUM ﺟﻴﺒﺲ PLUMBER ﺳﺒﺎﻙ 5.122 10-3 11-1 11-2 11-3 12 13-1 13-2 14-1 14-2 14-3 14-4 BLO2 100 BLO2 200 BLO2 200 BLO2 200 WOD2 100 ELE2 100 ELE2 100 INP2 100 INP2 100 INP2 100 INP2 100 SAN2 100 SAN2 100 2nd floor block work thick 25 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 52 ﺳﻢ 2nd floor block work thick 12 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 21 ﺳﻢ 2nd floor block work thick 12 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 21 ﺳﻢ 2nd floor block work thick 12 cm ﺃﻋﻤﺎﻝ ﻣﺒﺎﻧﻲ 21 ﺳﻢ 2nd floor (windows+doors) sub frames ﺗﺮﻛﻴﺐ ﺣﻠﻮﻕ ﺍﻷﺑﻮﺍﺏ ﻭﺍﻟﺸﺒﺎﺑﻴﻚ 2nd floor electrical conduits ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﻜﻬﺮﺑﺎء ﻓﻲ ﺍﻟﺤﻮﺍﺋﻂ 2nd floor electrical conduits ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﻜﻬﺮﺑﺎء ﻓﻲ ﺍﻟﺤﻮﺍﺋﻂ 2nd floor internal plastering for (walls+slabs) ﺍﻟﺒﻴﺎﺽ ﺍﻟﺪﺍﺧﻠﻲ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺤﻮﺍﺋﻂ 2nd floor internal plastering for (walls+slabs) ﺍﻟﺒﻴﺎﺽ ﺍﻟﺪﺍﺧﻠﻲ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺤﻮﺍﺋﻂ 2nd floor internal plastering for (walls+slabs) ﺍﻟﺒﻴﺎﺽ ﺍﻟﺪﺍﺧﻠﻲ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺤﻮﺍﺋﻂ 2nd floor internal plastering for (walls+slabs) ﺍﻟﺒﻴﺎﺽ ﺍﻟﺪﺍﺧﻠﻲ ﻟﻸﺳﻘﻒ ﻭﺍﻟﺤﻮﺍﺋﻂ 2nd floor sanitary pipes 2nd floor sanitary pipes ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﺬﻫﺮ 12 04 04 04 07 07 07 20 20 20 20 BRICKMAT ﻃﻮﺏ 52 ﺳﻢ BRIC.00 3.00 TON CM TON 1.00 111.00 LM 7.00 8.55 0.00 0.00 150.00 ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﺬﻫﺮ SAN.00 0.00 2160.00 23.00 0.00 PLAS.50 60.15 5.LAY ﺑﻨﺎ BRICKMAT ﻃﻮﺏ 21 ﺳﻢ CEMENT ﺍﻷﺳﻤﻨﺖ DOORCARP ﻧﺠﺎﺭ ﺑﺎﺏ ﻭﺷﺒﺎﻙ SM 180.10 15-1 15-2 20 20 3.PIPE ﻣﻮﺍﺳﻴﺮ ﺍﻟﺼﺮﻑ ﺍﻟﺼﺤﻲ 122 .00 2.00 SM TON 79.75 4.00 0.00 2.00 100.00 28.
00 0.00 0.38 3.00 LM 21.11 0.MEN ﻣﺘﺨﺼﺺ ﺑﻴﺎﺽ CEMENT ﺍﻷﺳﻤﻨﺖ SAND ﺍﻟﺮﻣﻞ GUYPSUM ﺟﻴﺒﺲ WHITECEN ﺃﺳﻨﺖ ﺃﺑﻴﺾ PLUMBER ﺳﺒﺎﻙ IRON.ﺳﺒﺎﻛﺔ 2nd floor potable water piping circuits ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﺸﺮﺏ .00 20.00 1250.00 50.00 MOSAIC SM 125.00 0.25 29.00 2.00 235.80 1.00 3.123 16-1 16-2 16-3 16-4 16-5 17-1 17-2 18-1 18-2 19-1 19-2 19-3 19-4 20-1 INP2 200 INP2 200 INP2 200 INP2 200 INP2 200 SAN2 200 SAN2 200 ELE2 200 ELE2 200 FLO2 100 FLO2 100 FLO2 100 FLO2 100 ISO2 100 2nd floor TRATZO plastering ﺳﻔﻞ ﺑﺄﺭﺗﻔﺎﻉ 2 ﻡ ﻋﺎﺩﺓ ﻣﺎ ﻳﻜﻮﻥ ﻓﻲ ﺍﻟﻤﻤﺮﺍﺕ 2nd floor TRATZO plastering ﺳﻔﻞ ﺑﺄﺭﺗﻔﺎﻉ 2 ﻡ ﻋﺎﺩﺓ ﻣﺎ ﻳﻜﻮﻥ ﻓﻲ ﺍﻟﻤﻤﺮﺍﺕ 2nd floor TRATZO plastering ﺳﻔﻞ ﺑﺄﺭﺗﻔﺎﻉ 2 ﻡ ﻋﺎﺩﺓ ﻣﺎ ﻳﻜﻮﻥ ﻓﻲ ﺍﻟﻤﻤﺮﺍﺕ 2nd floor TRATZO plastering ﺳﻔﻞ ﺑﺄﺭﺗﻔﺎﻉ 2 ﻡ ﻋﺎﺩﺓ ﻣﺎ ﻳﻜﻮﻥ ﻓﻲ ﺍﻟﻤﻤﺮﺍﺕ 2nd floor TRATZO plastering ﺳﻔﻞ ﺑﺄﺭﺗﻔﺎﻉ 2 ﻡ ﻋﺎﺩﺓ ﻣﺎ ﻳﻜﻮﻥ ﻓﻲ ﺍﻟﻤﻤﺮﺍﺕ 2nd floor potable water piping circuits ﺗﺮﻛﻴﺐ ﻣﻮﺍﺳﻴﺮ ﺍﻟﺸﺮﺏ .38 0.00 8.ﺳﺒﺎﻛﺔ 2nd floor electrical wires ﺃﺩﺧﺎﻝ ﺍﻷﺳﻼﻙ ﻓﻲ ﺍﻟﻤﻮﺍﺳﻴﺮ ﺍﻟﻜﻬﺮﺑﻴﺔ 2nd floor electrical wires ﺃﺩﺧﺎﻝ ﺍﻷﺳﻼﻙ ﻓﻲ ﺍﻟﻤﻮﺍﺳﻴﺮ ﺍﻟﻜﻬﺮﺑﻴﺔ 2nd floor mosaic tiles dim 40*40 cm ﺗﺮﻛﻴﺐ ﺑﻼﻁ 04*04 ﺳﻢ 2nd floor mosaic tiles dim 40*40 cm ﺗﺮﻛﻴﺐ ﺑﻼﻁ 04*04 ﺳﻢ 2nd floor mosaic tiles dim 40*40 cm ﺗﺮﻛﻴﺐ ﺑﻼﻁ 04*04 ﺳﻢ 2nd floor mosaic tiles dim 40*40 cm ﺗﺮﻛﻴﺐ ﺑﻼﻁ 04*04 ﺳﻢ 2nd floor bathrooms proofing ﺃﻉﻣﺎﻝ ﺍﻟﻌﺰﻝ ﻟﻠﺤﻤﺎﻣﺎﺕ 123 08 08 08 08 08 09 09 14 14 10 10 10 10 02 PLAS.00 2.00 .13 0.00 190.00 1.PIP ﻣﻮﺍﺳﻴﺮ ﺣﺪﻳﺪ 3.00 TON CM TON TON 1.00 0.00 24.00 10.MEN ﻣﺒﻠﻂ SAND ﺍﻟﺮﻣﻞ CEMENT ﺍﻷﺳﻤﻨﺖ ISO.MEN ﻣﺘﺨﺼﺺ ﻋﺰﻝ CM TON 5.00 ﺳﻴﺮﺍﻣﻴﻚ TILE.00 27.
25 2.05 0.PLA .14 2.00 31.00 50.00 8.00 2.ﺳﺒﺎﻛﺔ 2nd floor install of sanitary fixtures ﺗﺮﻛﻴﺐ ﺍﻷﺣﻮﺍﺽ ﻭﺍﻟﺤﻨﻔﻴﺎﺕ .00 CM 2.00 1850.00 TON CM TON TON 1.05 0.00 1.00 9.00 3.ﺳﺒﺎﻛﺔ 124 INSULATI ﻣﺎﺩﺓ ﻋﺎﺯﻟﺔ CERAMIC ﺳﻴﺮﺍﻣﻴﻚ CER.124 20-2 21-1 21-2 ISO2 100 CER2 100 CER2 100 2nd floor bathrooms proofing ﺃﻋﻤﺎﻝ ﺍﻟﻌﺰﻝ ﻟﻠﺤﻤﺎﻣﺎﺕ 2nd floor ceramic (walls+slabs) ﺗﺮﻛﻴﺐ ﺍﻟﺴﻴﺮﺍﻣﻴﻚ ﻟﻠﺤﻤﺎﻣﺎﺕ 2nd floor ceramic (walls+slabs) ﺗﺮﻛﻴﺐ ﺍﻟﺴﻴﺮﺍﻣﻴﻚ ﻟﻠﺤﻤﺎﻣﺎﺕ 2nd floor ceramic (walls+slabs) ﺗﺮﻛﻴﺐ ﺍﻟﺴﻴﺮﺍﻣﻴﻚ ﻟﻠﺤﻤﺎﻣﺎﺕ 2nd floor painting preparation layers ﺃﻋﻤﺎﻝ ﺍﻟﺒﻄﺎﻧﺔ ﻟﻠﺪﻫﺎﻧﺎﺕ 2nd floor painting preparation layers ﺃﻋﻤﺎﻝ ﺍﻟﺒﻄﺎﻧﺔ ﻟﻠﺪﻫﺎﻧﺎﺕ 2nd floor frontal plastering ﺑﻴﺎﺽ ﺍﻟﻮﺍﺟﻬﺎﺕ 2nd floor frontal plastering 2nd floor frontal plastering 2nd floor frontal plastering 2nd floor frontal plastering ﺑﻴﺎﺽ ﺍﻟﻮﺍﺟﻬﺎﺕ 02 04 04 21-3 22-1 22-2 23-1 CER2 100 PAI2 100 PAI2 100 FRP2 100 04 06 06 21 23-2 23-3 23-4 23-5 24-1 24-2 FRP2 100 FRP2 100 FRP2 100 FRP2 100 SAN2 300 SAN2 300 21 21 ﺑﻴﺎﺽ ﺍﻟﻮﺍﺟﻬﺎﺕ 21 ﺑﻴﺎﺽ ﺍﻟﻮﺍﺟﻬﺎﺕ 21 06 06 ﺑﻴﺎﺽ ﺍﻟﻮﺍﺟﻬﺎﺕ 2nd floor install of sanitary fixtures ﺗﺮﻛﻴﺐ ﺍﻷﺣﻮﺍﺽ ﻭﺍﻟﺤﻨﻔﻴﺎﺕ .33 4.00 200.00 12.00 12.00 PART 2.FIXT ﺳﺒﺎﻙ SM SM 100.ﻣﺒﻴﺾ ﻣﺤﺎﺭﺓ ﻭﺍﺟﻬﺎﺕ CEMENT ﺍﻷﺳﻤﻨﺖ SAND ﺍﻟﺮﻣﻞ GUYPSUM ﻣﺘﺨﺼﺺ ﺑﻴﺎﺽ WHITECEN PLUMBER SAN.00 200.00 SM 308.00 12.MEN ﻣﺘﺨﺼﺺ ﺗﺮﻛﻴﺐ ﺳﻴﺮﺍﻣﻴﻚ SAND ﺍﻟﺮﻣﻞ PAINTMEN ﻣﺘﺨﺼﺺ ﺑﻴﺎﺽ PAINTMAT ﻣﻮﺍﺩ ﺍﻟﺪﻫﺎﻧﺎﺕ FRON.48 4.00 ﺻﻴﻨﻲ .00 84.00 85.
20 PART 7.00 24.00 0.00 3700.00 27-1 27-2 28 14 14 01 PART 17.00 250.00 SM 308.00 0.20 72.00 125 .86 0.FIXT ﺗﺮﻛﻴﺒﺎﺕ ﻛﻬﺮﺑﻴﺔ 7.00 72.33 2.DOOR ﺃﺑﻮﺍﺏ ﻭﺷﺒﺎﺑﻴﻚ ﻣﻮﺳﻜﻲ PAINTMAT ﻣﻮﺍﺩ ﺍﻟﺪﻫﺎﻧﺎﺕ PAINTMEN ﻧﻘﺎﺵ LIG.00 0.125 25-1 25-2 WOD 2200 WOD 2200 2nd floor install (doors+windows) ﺗﺮﻛﻴﺐ ﺍﻷﺑﻮﺍﺏ ﻭﺍﻟﺸﺒﺎﺑﻴﻚ 2nd floor install (doors+windows) ﺗﺮﻛﻴﺐ ﺍﻷﺑﻮﺍﺏ ﻭﺍﻟﺸﺒﺎﺑﻴﻚ 2nd floor final painting layers ﺃﻋﻤﺎﻝ ﺍﻟﺪﻫﺎﻧﺎﺕ ﺍﻟﻨﻬﺎﺋﻴﺔ 2nd floor final painting layers ﺃﻋﻤﺎﻝ ﺍﻟﺪﻫﺎﻧﺎﺕ ﺍﻟﻨﻬﺎﺋﻴﺔ 2nd floor electrical switches lighting fix ﺗﺮﻛﻴﺒﺎﺕ ﻛﻬﺮﺑﺎﺋﻴﺔ ﻧﻬﺎﺋﻴﺔ 2nd floor electrical switches lighting fix ﺗﺮﻛﻴﺒﺎﺕ ﻙﻫﺮﺑﺎﺋﻴﺔ ﻧﻬﺎﺋﻴﺔ 2nd floor hand over activities ﺗﺴﻠﻴﻢ ﺍﻟﻤﺸﺮﻭﻉ 10 10 26-1 26-2 PAI2 200 PAI2 200 ELE2 300 ELE2 300 END2 12 12 DOORCARP ﻧﺠﺎﺭ ﺑﺎﺏ ﻭﺷﺒﺎﻙ MOS.
126 Work = Budget Quantity 126 .
Design and Display the different Reports 127 .127 10.
ix. Change Friday to Non-working day viii. Click “Tools/Change Working Time…” b. “Project/Project Information” b.128 Case Study No 2 (English): Project Name: Case_2 Project Start date: 1 Jan 2010 Calendar: Case_2 Cal Holidays: o 7 January (repeated) o 1 May (repeated) o 23 July (repeated) o 6 October (repeated) Working Steps: 1. 128 . Press “Work Weeks” tab on the “Change Working Time” window. Create the Calendar Holidays as mentioned above. 2. Week Starts on: Sunday iv. a. Click “Create New Calendar…” i. Change the Start Date of the Project to “1/1/2010”. Start date: 1/1/2010 3. Create a New Calendar: “Case_2 Cal”.1 Basic Data”. Press OK v. Create New Project called “Case_2. Change the “Sunday” to working day vii. Press OK. a. Press “Options” iii. Name: Case_2 Cal ii. vi.
Click “Project/Project Information” b. & Relationship: “Tools/Options/Schedule” • Duration is entered in: Days • Work is entered in: Days • Default Task Type: Fixed Duration 129 . a. Assign “Case_2 Cal” to “Case_2. 6. Calendar: Case_2 Cal. a. 5.1 Basic Data”. Press OK. Durations & Relationships. c. Make “Case_2 C al” as a “Global Calendar”.129 4. Enter Tasks. Do the following before Entering Tasks. Duration.
130 130 .
c. Enter the Project Tasks & Relationships: 131 . click in the Bar-Chart area and rightclick to choose “Nonworking Time…” d. e. To resolve this problem.131 b. Choose “Case_2 Cal” for “Calendar:” field. Look at the Gantt-Chart area and notice the non-working days which contradicts the Project Calendar named “Case_2 al”.
132 132 .
133 133 .
134 134 .
135 135 .
Coding & Organization: a. This can be done by creating “Custom Field” as follows: 136 . b.136 7. Create two Custom Fields from “Tools / Custom Fields…” named “Responsibility” & “Type of Work” to represent just Codes for the Tasks of Project.
Press “Lookup…” button to enter the different values for the custom field as shown: d. insert a new column and choose “Responsibility. you can organize by “Responsibility” as follows: 137 .137 c. In the “Gantt Chart” view. Fill in and assign the responsibility value for each task in the Project. f. e. Now.
the following window appears: ii. Choose “Responsibility” in the “Field Name” of “Group By” as shown above. “Project / Group by: No Group / Customize Group By…”. iii.138 i. the following Layout appears: 138 . Press OK.
139 139 .
140 140 .
Now. This can be done by clicking “Tools / Customize / Fields…”. let us create a Custom Field named “Type of Work” to represent just another Task Code in the Project. we exercised the Project Organization using the Task Code called “Responsibility”. the Custom Fields window appears: 141 .141 Coding & Organization: In the previous Project “Case_2 Arabic”.
142 Write the name “Type of Work” as Text3: Press “Lookup…” button to enter the different values for the Custom Field as shown: 142 .
insert a new column and choose “Type of Work”.143 In the “Gantt Chart” View. Assign the specific Value corresponding to each Task as shown: 143 .
144 144 .
make a Filter using: o “Project / Filtered for / More Filters… / New…”. Let us ask a Question Like this: Display All Tasks of Concrete for Columns. To answer this Question. the following window appears: 145 .145 Now. the following window appears: Press “New…”.
the following Layout including only the requested Tasks appears: 146 .146 Fill in as shown: Press OK.
147 147 .
Exercise you self and try to answer any question concerning this Project. you can display what you want. 148 .148 In the same manner.
Fill in the Resources as shown: Units of Measurements 149 . “View/Resource Sheet” b.149 8. Record the Resources in the “Resource Sheet”: a.
150 150 .
9. Assign different Resources to different Tasks.
a. Before Assigning Resources, It will be useful to change the Task Types to “Fixed Duration” Tasks & Change the “Effort Driven to “No”. [Default: Task Type—Fixed Units & Effort Driven=Yes] b. To facilitate this process, insert two columns as shown: c. You can also do the following: i. “Tools/Options/Schedule” • Duration is entered in: Days • Work is entered in: Days • Default Task Type: Fixed Duration
Task Types (Fixed Duration, Fixed Units, Fixed Work):
The way MS Project uses Work, Duration, and Resources to schedule Tasks is called effort-driven scheduling, which is the default scheduling method. With effort-driven scheduling, the more Resources you assign to a Task, the shorter the Duration becomes. To have MS Project schedule a Task exactly the way you want it, you need to know how these factors do that.
Changing the Task Type: The Duration of each Task is determined by Resource Availability and (most important) by the formula: Duration = Work ÷ Resource Units or Work = Duration * Resource Units If you assign Resources, MS Project uses this formula as the basis for all its scheduling. A Task Type (Fixed Duration, Fixed Units, or Fixed Work) is a method MS Project uses to calculate the Work, Duration, and Resource Units for a Task. You can choose the method you want MS Project to use on a Task-by-Task Basis.
Example, say you assign 2 full-time Painters to paint the walls in 4 days. If you assign 2 more full-time Painters, MS Project reduces the duration to 2 days.
If you assign 2 more Painters, MS Project reduces the Duration to 2 days:
MS Project calculates Duration.155 Fixed-Work Tasks: When you set a Task to Fixed-Work. and then you assign 2 more full-time Painters to the Task. 155 . MS Project reduces the Duration to 2 days. Instead. as you change Resource Assignments. MS Project does not calculate the Work for the Tasks or Resources. if you assign 2 Painters full-time to paint the walls in 4 days. For example.
it remains at whatever value you enter and MS Project calculates Resource Units as you change Assignments. say you assign 2 Painter full-time to paint the walls in 4 days: 156 . For example.156 Fixed-Duration Tasks: When Duration is fixed.
MS Project set the units for each Painter to %50 because 4 Painters need to work only halftime to complete the walls in 4 days: How ! ! ! 157 . you assign 2 more full-time Painters.157 Later.
158 Effort-Driven Tasks: Fixed-Work Tasks are always Effort-Driven Task. For Fixed-Duration and Fixed-Units Tasks. 158 . you can tell MS Project to modify the % of Total Work that is allocated to each Resource based on the number of Assigned Resources if the number of Resources changes.
159 .159 In summary: Task Type: Fixed Units Effort Driven: Checked Task Duration A 10 Resource (Units) 1 2 5 New Duration 10 5 2 Work 10d 10d 10d Task Type: Fixed Duration Effort Driven: Checked/Unchecked Task Duration Resource (Units) A 10 1 2 5 New Duration 10 10 10 Work 10d 10d 50d Task Type: Fixed Work Effort Driven: Checked by Default Task Duration Resource (Units) A 10 1 2 5 New Duration 10 5 2 Work 10d 10d 10d Recommendation: It is better to set Fixed-Duration & No Effort-Driven in the normal and most common cases.
160 160 .
161 161 .
iv. Assign the Resources: i. 162 . ii. Now. Highlight the 1st activity and click down to Assign Resources. Display the “Gantt Chart” and Split the Window. Display “Resource Work” in the bottom window o right-click & choose “Resource Work” iii. Use the following sheet to assign Resources to different Activities.162 d.
Mix Gravel Sand 9 Curing Time& Removal for FormWork 10 Ord.Lay BrickMat Cement 163 .Mix Gravel Sand 30 Ton 3 days 3 days 70 CM 35 CM 5 days 8 CM 110 days 26 Ton 14 days 25 Ton 6 days 6 days 58 CM 29 CM 5 Curing Time for Columns 5 Ord.T Steel.Men 4 3 Cement Conc.F.T Steel.Labor Conc.Labor Water 10 days 2 CM 36 days 180 SM 2 Ton 8 days 80 SM 1 Ton 10 Block Working thick 25 cm 12 Bric.Lay BrickMat Cement 11 Block Working thick 12 cm 4 Bric.163 Recourse Assignment ﺗﺨﺼﻴﺺ ﺍﻟﻤﻮﺍﺭﺩ ﻟﻸﻧﺸﻄﺔ Task name ID 1 2 3 Start FormWork for Columns RFT for Columns Cast-in-Place Concrete for Columns D 0 7 Resource Budget Quantity (Work) Carpenter 42 days 12 Ton 20 days 4 R.Labor Water 6 7 FormWork for Slab & Stairs RFT for Slab & Stairs 11 Carpenter 7 R.F.Men 8 Cast-in-Place for Slab & Stairs 3 Cement Conc.Labor Conc.
48 Ton 84 days 0.1 Ton 100 days 6 CM 60 days 7.Plaster Gypsum Sand 164 .Men Ceramic Sand 8 days 50 SM 2 CM 308 SM 12 days 1.38 Ton 27 days 21 LM 15 Sanitary Pipes Fixation 20 Plumber Iron.Pipes 18 19 Electrical Wires Fixation Mosaic Tiles dim 40*40 cm Fixation 14 10 Cement Mosaic Sand Tiles.25 Ton 0.Materials Paint.Men 23 Frontal Plastering 21 Cement Front.8 Ton 125 SM 5 CM 20 days 100 SM 2 days 20 Bathrooms Proofing 2 IsolationMaterial Iso.Pipes 16 TRATZO Plastering height 2 m 8 Cement Guypsum Sand TRATZO.Plasters White_Cement 17 Potable Water Piping Circuits 9 Plumber Iron.5 LM 1.Carp 28 days 7 20 Cement Gypsum Plast.164 12 13 14 Windows & Doors SubFrames Electrical Conduits Internal Plastering for Walls & Slab 7 Door.13 Ton 29 CM 24 days 0.05 Ton 4 CM 22 Painting Preparation Layers 6 Paint.Men Sand 1 Ton 0.Men 0.Men 21 Ceramic Fixation for Walls & Slab 4 Cer.
Carp Moskey.Men 27 28 Final Electrical Switches Fixation Hand Over 14 Electrical.14 Ton 12 days 2 Part 70 days 7 Part 308 SM 24 days 18 Part 24 Sanitary Installation 6 Plumber San.Fixation 0 165 .Fixation 25 Doors & Windows Installation 10 Door.165 White_Cement 0.Materials Paint.Doors 26 Final Painting Layers 12 Paint.
166 166 .
. the Task Usage Table is shown in the Left-Pane. o Right-click on “Work” in the “Details” column of the “Task Usage Chart”. and select “Cost”. To choose a different Table.167 Task Usage View: This View is useful for showing and organizing Assigned Resources under each Task: Hint: o By default. 167 . Notice that both the “Work” & “Cost” are listed in the “Task Usage Chart”. click on the “Select All” button (at the top-left-corner of the Table o Right-click and select the View you wish to see….
Hint: o If the Resources are not visible. use the “Scroll Bar” at the bottom of the “Graph Pane” to navigate to the Dates in which the Project fall.168 Resource Graph (Histogram) View: Click on the “Resource Graph” icon within the “View Bar”. o Notice how a red column represents “Over-Allocations”. 168 .
a Resource belongs to. entering. It contains detailed Resource Information in a Worksheet Format. In addition. 169 . and editing information. This View is very helpful in determining which Group. the Resource appears in red color. If an “Over-Allocation” exists.169 Resource Sheet View: This View is useful for viewing. a warning flag is displayed in the “Indicator” column.
170 170 .
A warning flag appears in the “Indicator” column if an “OverAllocation” exists. 171 . or Assigning Tasks.. To Assign or Re-Assign a Task.171 Resource Usage View: This View is useful for seeing each Resource and the Tasks assigned to that Resource. drag-and-drop between Resources. The View can be used for entering and editing Resource Information.
172 172 .
do the following: o Double-click on the “Timescale”. the Gant-Chart Pane did not coincide with the Project Calendar. If this is the case.173 Hint: Sometime. the “Timescale” window appears: o Click on the “Non-working time” tab as shown: 173 .
174 Choose the “Project Calendar” from the “Calendar” field as shown above. 174 .
you are ready to start the Project. Good-Looking Project in hand --. you have been in the Planning Phase (Building a Project Schedule. and Resolving Resource Conflicts). A good Plan is only half way. Updating Form: If your organization has forms and processes to capture actual and status information. Entering Tasks.175 Tracking (Follow Up) Understanding Tracking: Up to this point.and now. You may be able to use one of the reports in MS-Project (or customize one of the Project’s Reports) to provide the necessary information. Adding Resources. use those forms and processes as much as possible. You now have a Workable. You may want to create a form for participants to use for their regular reports. How you execute that Plan is the Key. These reports should provide the information that you need to update your project plan in MS-Project. Create New Table as follows: o Click “View/Table/More Tables/New…” o Choose: ID Name Duration 175 .
176 o Insert Blank columns (Text3) with the following Titles: AS AF AD RD % AC AW Notes ----------------Actual Start Actual Finish Actual Duration Remaining Duration Percent Complete Actual Cost Actual Work Notes 176 .
177 o Click OK & Apply. 177 . o You can distribute it on the Engineers at the Site to fill in and make feedback. the following Table appears.
178 178 .
179 Tracking Process: First of all. In our case. these Dates are shown as follows: Now. Record the Start & Finish Date before tracking. 179 .
Setting BaseLine: o Click “Tools/Tracking/Set Baseline” o Press OK.180 1. This saves Baseline and displays it in the Gantt- Chart area o The following shows the Gantt-Chart before and after the Baseline: 180 .
181 181 .
182 182 .
183 2. the Tracking Table displays: 183 . Tracking Progress: o Click “View/Table/Tracking”.
184 184 .
. the Act Dur becomes 14 days instead of 11 days…. 185 .0 o Notice the AF of Task of ID=6.185 Updating Tasks to Reflect Actual Information: o Record Actual Information for the Project by filling in the following fields for each Task that tracks the Progress of the Project (Actual Data from the Site): ID 1 2 Task Name Start FormWork for Columns RFT for Columns Cast-in-Place Concrete for Columns Curing Time for Columns Dur 0 7 AS 1/1/2010 4/1/2010 AF 1/1/2010 11/1/2010 PCT 3 4 4 3 8/1/2010 12/1/2010 13/1/2010 16/1/2010 5 5 19/1/2010 25/1/2010 6 FormWork for Slab 11 & Stairs RFT for Slab & Stairs 7 24/1/2010 10/2/2010 7 30/1/2010 … 80.
186 186 .
3. Status Date:
You can find the Project’s Status Date (Data Date) in the “Project Information” dialog box. If the Status Date is not set, Project uses the Current Date.
4. Reviewing Progress & Progress Line a. Progress Line:
Click “Tools/Tracking/Progress Lines…”
5. Reschedule Uncompleted Work (F9 in P3e):
a. Click “Tools/Tracking/Update Project…”
b. Fill in the above window as shown above. That is, choose the option shown. Note that “11 feb” was the Status Date (Data Date --- Date of calculation for remaining tasks…) c. Press OK. d. Now, notice the new Finish Date from the “Project Information” as shown:
e. Notice that the Project delays 6 days. Before Updating, it was 2 September.
Then. Group: Click “Project/Group by/More Groups…/New…”. Filter. Group. 3. Click OK & Apply to check if it works. 2. and Filter 7. Reviewing Progress: This phase needs to create the following: 1.191 6. 191 . Group. the following window appears: Fill in as shown above. Table. View including Screen.
192 192 .
the following window appears 193 . Filter: Create a Dynamic Filter as follows: o Click “Project/Filtered for/More Filters…/New…” o Name: Case_2 Dynamic Filter o Low Value <= Early Start <= High Value o Check “Show in menu” o Click OK & Apply: Press OK & Apply.193 8.
The symbol “√” appears for Completed Tasks: 194 . another window appears for “High Value”. Fill it as follows: The following window appears.194 Fill in .for example. Notice the “Indicator”. as follows: Press OK.
195 195 .
196 9. you can customize your Views by clicking “View/More View…/New”. 196 . Views: Beside the Predefined Views discussed earlier.
197 . Reference No 2. Microsoft Office Project 2007. Reporting on Project’s Progress: Refer to Chapter 13. Elaine Marmel.197 10.
B1 B2 Create a Project “S3”: ID 1 2 3 Task C1 C2 C3 D 5 3 7 Pred. A1 A2 Create a Project “S2”: ID 1 2 3 Task B1 B2 B3 D 5 3 7 Pred.198 Coordinating Multiple Projects & Sharing Resources Among Projects Example: Create a Project “S1”: ID 1 2 3 Task A1 A2 A3 D 5 3 7 Pred. C1 C2 198 .
o Now. If the Predecessor Information is too long.199 Linking Tasks Across Projects: To create a link between Tasks in different Projects.mmp\1] (1 means ID of Task A1 or A1’s WBS Code). a backslash. Its predecessor will be: S2\1 (1 means ID of Task B1 or B1’s new WBS Code). type the Project Name. open the 3 Projects at the same time to see the Task IDs with their updating WBS Codes o Press “Window/Arrange All” o Double-click B1. Its predecessor will be: S1\1 [or S1. o Double-click C1. For example: c:\MyProject. and then the Predecessor ID Number. use the “Task Information” dialog box.mmp\10. o Notice the dummy Activities due to relationships between subprojects: 199 .
200 200 .
you can share resources between all Projects. 201 .mmp & RP. Hint: in the same manner. o Close S2 and Open S3 and repeat Resource Sharing. Choose “Use resources From: RP” as shown.201 Create Resource Pool Project named RP. Units 3 5 Rate 200/day 150/day Resource Sharing : o Open S1. Press OK o Close S1 and Open S2 and repeat Resource Sharing.mmp o “View/Resource Sheet” o Enter the following Resources: Resource Plumber Carpenter Max. the “Share Resources” window appears.mmp o With S1 Active: “Tools/Resource Sharing/Share Resources…”.
. . o Notice the “Over-Allocation” of Resources .mmp”: o Insert the 3 Projects. . o Assign Resources to different Tasks . .202 Create a Main Project called “Main. 202 .
com Elaine Marmel. Institute of National Planning. Egypt 2. Memo No (971). 3. Microsoft Office Project 2007 Bible_Hendoone Abdalla ElDaoushy.cheltenhamcourseware. Cairo. Cairo. CHELTENHAM Courseware Microsoft Project 2007 Manual – Foundation Level USA / Canada Email: info@cheltenhamcourseware. Memo No (973).203 References 1. Institute of National Planning. Projects Cost Management (Computer Software Oriented). Egypt Abdalla ElDaoushy. 4.com Web: www. Projects Time Management & Controlling using Project Management Software. 203 .
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