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Published by Douglas Estrada

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Published by: Douglas Estrada on Apr 19, 2011
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09/29/2015

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Style Guide for Professional Writing

Formatting is an important part of professional writing. Therefore, when you submit documents in this class, you MUST follow the formatting guidelines in this Style Guide.
NOTE: These instructions are for MS Word 2007. If you are using a different version of Word, you will have to use the online help to apply the required settings.

Contents Style Guide for Professional Writing ............................................................................ 1 Paragraph Settings ........................................................................................................ 2 Font settings .................................................................................................................. 2 Margin and Paragraph Style.......................................................................................... 3 Numbers and Bullets ..................................................................................................... 3 Rules for Items in a List ................................................................................................ 4 Numbers vs. Bullets ...................................................................................................... 5 Assignment File Naming Conventions ......................................................................... 5 Email Guidelines........................................................................................................... 5 Track Changes Feature Guideline ................................................................................. 5

If so. Use Arial and bold for headings. . Click OK. You will now have control over the spacing between the paragraphs. 2. NOTE: You may want to change the style for normal to Times New Roman. Font settings   Use Times New Roman font for text. Open the Paragraph dialog box and change the Spacing to match the figure below.Paragraph Settings Before you start writing. follow the instructions in the online help. set the Paragraph settings as follow: 1.

NOTE: If you use the bullet or number icon. Keep paragraphs to no more than 5-8 lines long. To set a hanging indent on the ruler 1.Margin and Paragraph Style Unless otherwise instructed:      Use the Word default margins. It is formatted like a paragraph. Wrong 1. left. This number is formatted correctly because the number is distinct from the rest of the sentence. Word sets the hanging indent for you. It is NOT formatted like a paragraph. To format a bullet or number. you have two options:   You can use the bullet or number icon. Use block style paragraphs with one blank between each paragraph. 1” top. Be sure your name and course title are on the paper. . It is formatted like a paragraph. Always proofread before you submit any assignment Numbers and Bullets Numbers and bullets should be formatted as shown below. and select the Ruler box on the View ribbon. This number is formatted incorrectly because the number is not standing out from the rest of the sentence. Correct 1. bottom. It is NOT formatted like a paragraph.  This bullet is formatted correctly because the bullet is distinct from the rest of the sentence. right. Click the View tab. DO NOT use the space bar to indent the number or bullet. • This bullet is formatted incorrectly because the bullet is not standing out from the rest of the sentence. The ruler displays. OR You can set a hanging indent on the ruler.

3. Even though number 2 does not extend beyond one line. 2 There should be some space between these numbered items in this list. type a number in the After field. Wrong 1.2. 3. Even though number 2 does not extend beyond one line. 4 You can press Enter to add space or you can use the Paragraph dialog box. select Single. In the Spacing section. Display the Paragraph dialog box. 4. Use the cursor to move the bottom part of the margin indicator to appear as follows. put space between the items in the list. This is called a hanging indent. there should still be some space. 3. This is formatted correctly because the text in this item extends beyond one line and there is space between all of the items in the list. It makes it easier for the reader. 4 You can press Enter to add space or you can use the Paragraph dialog box. The number or bullet will wrap around in the correct manner. 2 There should be some space between these numbered items in this list. Type the number or bullet and press the TAB key. there should still be some space. You may use a full space (press Enter) or you may use the Paragraph Space field to add a designated amount of space. . To add a designated amount of space 1. Correct 1. Rules for Items in a List If at least one item in the list is longer than one line. This is formatted incorrectly because the text in this item extends beyond one line and there is no space between the items in the list. In the Line Spacing field. Click OK. I used the Paragraph dialog box and added 5pt in the Spacing after field. It sets a tab location. 2. 3.

Bullets   Use numbers if the items in the list should be done in a specific order. indicate the assignment type and your name in the file name. You will see the following options: . please follow these guidelines:    Always write in a professional manner. For example: Writ Assign 1_wk 1_ <your last name> Writ Assign 2_wk 3_ <your last name> Edit Assign_wk 4_ <your last name> Gram Assign_wk 6_ <your last name> Example using my last name: Writ Assign 2_wk 3_holms Email Guidelines When you send an email. Please make the subject line informative. Use bullets if order is not important. Assignment File Naming Conventions When you save your writing assignment. Think of this as a work environment. It will be good practice. Do not use Text Messaging abbreviations. This rule applies to documents you are writing. NOTE: If you are doing an assignment where the sentences are numbered. Click the Review tab on the ribbon.Numbers vs. Use correct grammar and punctuation. To use Track Changes 1. Track Changes Feature Guidelines When I grade / review your papers. You must use the Track Changes feature to see what I have done. Standard business abbreviations are fine. use the numbers. I will use the Track Changes feature to make corrections and add comments.

2. Make sure Final Showing Markup is displayed in the drop down menu. .

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