University of Louisville Undergraduate Catalog

Summer 2011 – Spring 2012

Dropping, Adding, and Withdrawing Courses
University Policy

A student’s drop/add form must be approved according to the procedure for the academic unit in which the student is enrolled. Students may consult the Registration Information newspaper for detailed information concerning unit procedures for drop/add and for permission to enter closed classes. If the addition of courses increases the tuition for the student, the student will be required to settle their account by the end of the first week of classes. A grade of “W” will be reflected on students’ official transcripts for all courses officially dropped after the last day of drop/add. Students who make a complete withdrawal from all courses for a particular semester must process this in accordance with the procedures established by their academic unit. Late complete withdrawals are those requested after the official deadline to withdraw has passed. Proper documentation of special circumstances must accompany the petition for a late complete withdrawal, which the student shall submit to the appropriate official or committee of the enrollment unit. The enrollment unit shall request and consider all instructors’ recommendations in deciding on the petition. Withdrawal Policy The effective withdrawal date is the date on which the Registrar's Office, or its designated representatives during evening hours and at external campus offices, receives the appropriately
University Policies

signed drop form, or the date the drop/withdrawal is processed through the web. This date is used in calculating any refund or tuition reduction due if withdrawal deadlines are met. The last day to withdraw for each semester is published in the Registration Information newspaper, and for normal duration courses in the Fall and Spring semesters, is set in the eighth week of the semester. A grade of "W" will be reflected on students' official transcripts for all courses officially dropped after the last day to drop/add. Students who make a complete withdrawal from all courses for a particular semester must process this in accordance with the procedures established by their academic unit. When a student officially withdraws (see definition of effective withdrawal date above) from the University or from any course, or courses, for which hourly rates apply, tuition will be adjusted in the following manner: Tuition Charge/Credit  Withdrawal through the first week of semester: 0% / 100% Withdrawal during second or third week of semester: 50% / 50% Withdrawal during fourth week of semester: 75% / 25% Withdrawal after fourth week of semester: 100% / 0%


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Summer terms and some regular semester courses vary in length and the percentages of refunds are modified. Effective dates are printed for special terms and courses in the Registration Information newspaper or are available from the Registrar's Office. Special course fees are refundable only with 100% adjustment.
Dropping, Adding, & Withdrawing courses

University of Louisville Undergraduate Catalog

Summer 2011 – Spring 2012

Additional Unit Policies

College of Arts and Sciences Students may add courses to their schedules during official registration periods. Dates are specified in the Registration Information newspaper for each semester. Students are permitted to withdraw from classes during the first eight weeks of the semester or the equivalent, depending on course length; specific deadlines are published in the Registration Information newspaper and may be indicated on the course syllabus. The deadline for changing from credit to audit status or from audit to credit status in a course is the University deadline for adding courses. The deadline for changing from letter grade to pass/fail, or pass/fail to letter grade is the same as for withdrawing from courses. Such changes require the processing of a drop/add form signed by both the course instructor and an advisor in the Academic Advising Center. Students may add and/or withdraw from classes at other times only upon approval of petitions submitted to the College’s Admissions and Appeals Committee. The necessary petition forms are available in the Arts and Sciences Advising Center. Students are required to demonstrate in their petitions that special circumstances justify their requests. Failure to withdraw officially from a course may result in a grade of “F.” Missing grades are changed to failing grades one year after the completion of the semester in which the course was taken. College of Business Students may add courses to their schedules during official registration
University Policies

periods--dates are specified in the Registration Information newspaper for each semester. Students are permitted to withdraw from classes up to the specific deadlines published in the Registration Information newspaper or on Ulink. Failure to withdraw officially from a course will result in a grade of "F." The deadline for changing from credit to audit status or from audit to credit status in a course is the University deadline for adding courses. The deadline for changing from letter grade to pass/fail, or pass/fail to letter grade is the same as for withdrawing from courses. Such changes require a "Permission Form" (found in the Registration Information newspaper) be signed by the course instructor and processed in the Registrar's Office by the appropriate deadline. Missing grades are changed to failing grades one year after the completion of the semester in which the course was taken. Requests after the appropriate deadlines must be petitioned. College of Education and Human Development Any student wishing to alter his or her schedule of courses in any way must do so officially through the online registration process or on a drop /add form, available in the Dean’s Office. Signatures are not required to drop or add if done before the last official day to drop/add a course. The student may add courses only within the first week of the semester. The deadline date for withdrawal without penalty from a course is at the end of the eighth week into the semester. A grade of “W” will be issued. Each semester the registrar will set the actual date in conformity with this regulation. The Dean’s signature and signatures of all instructors are required if a change in schedule is processed after the last official day to drop/add. Failure to
Dropping, Adding, & Withdrawing courses

University of Louisville Undergraduate Catalog

Summer 2011 – Spring 2012

complete the withdrawal process may result in a grade of “F” in each course involved. A student may not change registration, either from credit to audit, or from audit to credit, without the permission of the instructor and the dean, and this change will not be permitted after the eighth week of the semester, or the second week of a five-week summer term. Appropriate adjustments in these time periods are made for the summer session. All actual deadline dates are published by the Registrar's Office, and students should visit their website frequently. Similarly, a student may not change registration from a pass/fail basis to a letter-grade basis, or from letter-grade to pass/fail, without the approval of the instructor, adviser, and the dean, and this change will not be permitted after the eighth week of the semester. The Dean of the student’s enrollment unit is responsible for processing grade changes, regardless of the school in which the course is actually located. Dental Hygiene Program Information and assistance regarding Drop/Add and Withdrawal procedures should be obtained through the Dental Hygiene Program’s Academic Advisor. Late complete withdrawals are those requested after the official deadline to withdraw has passed. Proper documentation of special circumstances must accompany the petition for a late complete withdrawal, which the student shall submit to the appropriate official or committee of the enrollment unit. The enrollment unit shall request and consider all instructors’ recommendations in deciding on the petition.
University Policies

Kent School of Social Work The University of Louisville academic calendar indicates the final date for adding or dropping courses for each semester http://louisville.edu/calendars/academi c/undergrad-grad.html. The student should check carefully regarding this date, as no course may be added thereafter. After the last posted date to withdraw, the student must obtain the approval of the BSW Director to do so. Only in rare circumstances will permission be granted. Students can use the online registration option to drop or add a class when registration is still open. If a course is dropped within the first week of classes (see Registration Information newspaper for dates), the course name is removed from the transcript. If a course is dropped after the first week, the course will appear on the transcript with a grade of Withdrew (W). To add a course after the registration period has ended, the student should first confirm with the course instructor that space is available. To add or drop a course, the student should complete a Drop/Add form http://louisville.edu/student/services/re gistrar/DropAdd.pdf and personally take the form for signatures to the instructors of the courses being dropped/added. The student must then submit the form to the BSW Coordinator of Academic Affairs for processing. Failure to process this form when a class is dropped will result in the assignment of a grade of “F” for the course. School of Music Upon proper documentation of special circumstances, decisions for approval of late complete withdrawals may be made by the appropriate official or
Dropping, Adding, & Withdrawing courses

University of Louisville Undergraduate Catalog

Summer 2011 – Spring 2012

committee in the student’s enrollment unit, who will notify the instructors involved. Late complete withdrawals are those requested after the deadline to withdraw has passed and before the instructor has assigned a grade. After a grade has been assigned, the instructional unit has the authority to change the grade to a withdrawal. School of Nursing Students wishing to alter their schedule of courses in any way must make changes with the University's Registrar's Office. Failure to officially withdraw from a course may result in a grade of "F". Any student who wishes to drop a nursing course or change from fulltime to part-time study must be advised by OSS and course faculty. Upon proper documentation of extreme circumstances, decisions for approval of late “complete” withdrawals from all courses may be made by the Associate Dean for Undergraduate Academic Affairs. Late complete withdrawals are those requested after the deadline to withdraw has passed and before assignment of grades. Students may not withdraw from any “single” course after the published deadline. Speed School of Engineering Students wishing to alter their schedule of courses in any way must do so officially through the online registration process or on a drop/add form, available in the Office of Academic Affairs. Signatures are not required to drop or add if done before the last official day to drop/add a course. Students may add courses to their schedules only within the first week of the semester. The last day to add is also the last day to delete a course from your record. After that
University Policies

date, a grade of "W" is assigned for all withdrawals during the first half of the semester (each semester the registrar will set and publish the actual withdrawal deadline). No student may withdraw during the last half of the semester. Failure to complete this official change or withdrawal process will result in a grade of “F” in each course in which the student is officially enrolled and not attending. After the deadlines pass, the Associate Dean for Academic Affairs may grant a student’s request to delete or withdraw courses because of sickness or conditions beyond the student’s control. Students may appeal decisions on late withdrawals by petitioning the Standards and Admissions Committee. The petition is online at http://speed.louisville.edu/forms/Advisi ng/SACPetition.pdf.

Dropping, Adding, & Withdrawing courses

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