Vetting CBT | Oil Tanker | Ships

CBT 3 ± Vetting Inspections


Course Format
Course is made up of this PowerPoint presentation and accompanied by the small questionnaire next to you! Advance through the slideshow as you need by hitting the ³ENTER´ key on your keyboard! You should be able to complete within 2 hours

Check on yourself
Please read the questionnaire and answer the questions to your best knowledge without consulting this presentation or an instructor. Be fair to yourself! Complete it (not more than 8-10 minutes), turn it around and continue here.

History & Purpose of Vetting Inspections (slide 5) 2. Introduction. Useful tips for an Inspection (slide 98) (slide 39) 4 .Course Contents 1. Preparing and conducting an Inspection 4. Different Organizations involved in Vetting Inspections and Company/Shipboard Administration (Slide 14) 3.


6 ‡ . ³vetting´ means to make a thorough inspection of« ‡ In the shipping industry. it is the potential charterer making a thorough inspection of your ship with a view to chartering (hiring) it.Vetting ??? By definition. Vetting Inspections reports are now available to Port State Control through the SIRE or CDI databases. based on the results of the inspection.

major oil companies sold many of their aging vessels.History of Vetting Inspections ‡ During 1970¶s and early 80¶s. ‡ This exposed them to risks associated with sub standard ships and different standards of onboard management. ‡ They became more reliant on chartered tonnage to move increasing quantities of oil. 7 . chemicals and gas.

oil companies quickly realized that there was a significant risk in hiring such ships. 8 . training and welfare of the crew onboard.Why carry out Vetting Inspections ‡ Because they no longer had any operational control over the vessel. ‡ No control with respect to the overall condition. ‡ Their solution was to inspect a sample of their chartered tonnage. operating standards.

9 .Getting Organized ‡ This was partly successful but after Exxon Valdez and Sea Empress groundings. ‡ A formal inspection system was established in conjunction with the OCIMF using the SIRE database.

it is now a requirement that the vessel is approved by the company chartering the vessel. in order to carry a cargo. 10 .No Approval No Hire ‡ So. ‡ Either by physical inspection or by reference to a database inspection report.

Differing Inspection Standards
‡ However, different oil companies focused on different areas of shipboard operations and had very different ideas of what they considered ³acceptable´; ‡ This in turn led to problems for the shipowners / managers who were trying maintain compliance with many differing standards.

Standardizing the Vetting Inspection
‡ Gradually under the OCIMF and the European Chemical Industry Council; ‡ Standard criteria for inspection and reporting were established; ‡ These are known today as OCIMF/SIRE and CDI vettings.

Assessment Criteria
‡ The vessel screening process may include criteria such as: VPQ & OCIMF VIQ or CDI SIR; Class Society; Flag & Age of the vessel; Previous PSC reports; Terminal reports on file; Owner rating; Past incident record; General public information newspaper, class reports, Lloyds List, etc.

Different Organizations Involved in Vetting There are different organizations involved in a Vetting Inspection. We will now take a look at some of the different organizations involved.2. 14 .

15 .Ship Management Company The organization responsible for operating and maintaining the ship to the required standards.

chemicals or gas.Charterer Usually an oil company. 16 . Charterer¶s decide on what basis the ship will be inspected. Involved in the transportation of oil.

OCIMF Oil Companies International Maritime Forum. 17 . Primary objective is the promotion of safety and pollution prevention from tankers and terminals.

the Vessel Particulars Questionnaire (VPQ) and the Vessel Inspection Questionnaire (VIQ). Presently there are 20 members who submit reports to SIRE and 80 companies who have access to the SIRE reports. 18 .OCIMF Members are mostly oil companies and those companies with large interest in the safe transportation of oil. & Responsible for standardizing and publishing the documents used for information gathering. chemicals or gas.

Contains all basic information about the vessel. crewing agents. Also contains information of a permanent nature such as physical dimensions and tank capacities. crew complement. etc. 19 . nationality of crew. managers.VPQ Vessel Particulars Questionnaire. owners.

to the QMS Dept. 20 .VPQ Inspection organizations have declared that: ³If a VPQ is not available in the SIRE database AND onboard the vessel. they will not inspect the vessel.´ Therefore your ship will never be ³approved´. in the case of Hanseatic. It is the ship¶s responsibility to keep the VPQ up to date. & An updated edition of VPQ must always be sent to the Company.

cargo handling. The VIQ addresses questions regarding certification.OCIMF VIQ The Vessel Inspection Questionnaire ensures that any OCIMF member inspecting a tanker and submitting a report to SIRE does so using a consistent format acceptable to other members.loading or preferably when discharging cargo. OCIMF inspections usually take place when the vessel is ³fully operational´ . steering gear and other aspects associated with safety and pollution prevention. navigation. 21 . crew management. mooring. engineroom.

22 . ‡ A message informing the result will then be sent to the Company.Vessel Assessment OCIMF ‡ In the case of an OCIMF Oil Major inspection. ‡ The Charterer¶s will then place their inspection report in the SIRE database. The report sent to SIRE does not include any acceptability rating. the CHARTERERS will decide whether or not the vessel is acceptable based on their own criteria.

SIRE Ship Inspection Report programme. 23 . operational procedures and physical details of tanker vessels. & It is a readily accessible pool of technical information concerning the condition.

SIRE SIRE allows an OCIMF member to access data regarding a vessel and make a decision on the vessel¶s suitability without actually inspecting the vessel. This greatly reduces the burden the ship¶s staff and prevents wasting the limited resources of qualified inspectors. 24 . Data maybe accessed by potential charterers as well as other organizations and governmental bodies (Port State Control) having a direct and common interest in tanker safety.

CDI Chemical Distribution Institute. 25 . Often used by major oil companies to complement the SIRE database. Independent organization administering and inspection scheme for chemical and gas tankers.

trained and approved by CDI. Companies requiring to make a CDI inspection hire an independent inspector. CDI Inspections are based on a CDI approved questionnaire that now contains approx 850 questions. 26 .CDI Does not employ inspectors. initiate inspections or make judgments on the inspection reports.

Completed inspection reports are lodged directly into an active database. where they remain for 13 months. after which they are archived.CDI Inspections can also carried out on new buildings when the vessel is not ³fully´ operational.g. no cargo onboard or untested. cargo plant not in operation. e. 27 .

any inspection report will NOT be released for other participants to look at. The Company must therefore always have a copy of the latest CDI VPQ from the vessel. assess and ³approve´ vessels. Must be kept updated and revisions advised to the Company.CDI VPQ Must be completed and sent to the Company (HSC QMS) as soon as possible. 28 . Without a valid CDI VPQ on the database.

CDI SIR The CDI Ship Inspection Report has ³self assessment´ sections that MUST be completed by the vessel. it reduces the time the inspector will need to complete his inspection. By completing the self assessment sections. These sections are shaded for easy identification. HOWEVER he may make a spot check on these items. 29 .

30 . the inspecting organization directly lodges their report + any Company response directly into the CDI database. the CDI report does not contain any acceptability rating.Vessel Assessment . ‡ As with SIRE. ‡ Individual charterers accessing the report will make their own decision based on the inspection report.CDI ‡ In the case of a CDI inspection.

‡ However. ‡ Different to Vettings as usually unannounced and completed using a terminal¶s own checklist. 31 .Terminal Inspection ‡ Some oil companies may also carry out ³terminal inspections´. these inspections are just as important as a vessel may risk losing it¶s ³approval status´ if negative comments are passed back to the oil major¶s vetting department.

under the IMO.those that pose the greatest risk. Non commercial inspections designed to detect and detain sub standard ships . the Port State Control (PSC) was established.Port State Control (PSC) Inspections During the 1980¶s. 32 .

There are various Memorandums of Understanding (MoU) between the countries.Port State Control Inspections Inspections are carried out by the country in which the port is located. 33 . Objective is to once again attempt to standardize the inspections being carried out.

Port State Control Inspections Inspections are carried out in accordance with the control provisions of IMO conventions: SOLAS. & ILO 147 Convention 34 . STCW. MARPOL.

Class Society. ‡ Is the US. Boarding & Casualty History.Inspection Format ‡ For PSC. & Ship type. Flag State (Registry). ‡ Vessels are evaluated on 5 factors that impact on safety: Owner. the inspection format varies. the coastguard uses a risk based targeting system. 35 .

‡ Upon compliance. oil and product tankers are issued a Tank Vessel Examination Letter (TVEL). gas and chemical tankers in the US are required to be inspected annually. & ‡ Chemical and gas tankers are issued a Letter of Compliance (LOC). 36 .US Coastguard ‡ Oil.

37 . future inspections will check for rectification. Vessel maybe permitted to sail with minor deficiencies.Inspection Results A Port State Control Inspector has the power to detain a vessel until noted deficiencies are rectified.

The Future? Who knows. 38 . may be one day. we must maintain our ships in a condition that meets the requirements of the strictest inspection standards. Until then. all inspections will be standardized and accepted by the different organizations involved.

& Detailed Requirements. .3. 39 .Preparation for an Inspection General Preparations.

Most inspectors are former seagoing Officers and therefore have both inspection and seagoing experience. Inspectors begin collecting impressions from when they first see the vessel.General Any inspection can only be successful if the vessel is properly prepared. The inspection continues until he steps off the gangway. 40 .

The 6 P¶s Planning. Preparation & Practice Prevent Poor Performance 41 .

Initial Notification ‡ Majority of vetting inspections are initiated by the owners or shipmanagers. 42 . ‡ In reality. ‡ Anniversary of existing approval maybe approaching therefore reinspection must be made. ‡ Vessel always notified in advance. ‡ Inspection may also be canceled at short notice if appointed inspector¶s workload is excessive. maybe only 1 or 2 days in advance.

Company will advise name(s) of inspector(s). 43 .Vessel Notification ‡ Sent in advance by telex. ‡ If known. ‡ Vessel must always verify that the inspector that boards the vessel is the one stated in the notification. ‡ Type of inspection (CDI or OCIMF) will be confirmed. fax or email.

& ‡ If more than one inspection scheduled to take place at the same time .some oil majors will not attend in such cases. ‡ Master¶s postponement request must be made to the Company and not to the inspection organization. 44 .Postponement Request ‡ The Master can request a postponement of the inspection for the following reasons: ‡ Large number of officers and key ratings changing over.

Ensure that all crew are aware of planned arrangements. he will advise the inspector at what time he should board the vessel. 45 .Timing Schedule the inspection for a convenient time. Inspection must not conflict with other shipboard operations. especially the gangway watch. Liaise with local agent.

First Impressions As the saying goes ³First Impressions Last´. Although subjective at this point. The inspector¶s first impressions are formed between the gangway and the Master¶s cabin or ship¶s office never underestimate this route. We never get a second chance to make a good impression. the whole inspection is spent looking for objective evidence to support the inspector¶s initial opinion. 46 .

Objective is to highlight deficiencies ahead of vetting inspections. Make use of the OCIMF or CDI checklist of questions that is provided onboard your vessel. Senior Officers MUST prepare a self assessment checklist covering the main areas of responsibility.Self Assessment Each Dept Head must complete his own monthly inspection (refer HSC Directive DIR/011/SH/01. 47 .

Past Inspection Results Results of past inspections are a good indicator of areas where improvements are this and learn from our experiences. Annually. Past inspection reports should be available onboard. 48 . HSC also produces an analysis of all vetting inspection findings for our full management fleet . Review deficiencies from past inspections and ensure that corrective action has been taken.

CDI VPQ (CD & printed copy). & HSC Analyses of previous years¶ inspection findings. OCIMF VPQ (CD & printed copy). Exxon Mobil . CDI SIR Gas/Chemical (CD & printed copy).Min Safety Criteria (on CD). 49 . HSC Preparing for an Oil Major Inspection (printed copy based on OCIMF/VIQ).Help from Hanseatic To help vessels prepare. the following documents are provided to the vessels: OCIMF VIQ (on CD). HSC cross reference guide to CDI Gas/Chemical SIR (printed).

Certificates/Documentation. Work/Rest Hours. Personnel (licenses / certificates). Training Records. 50 . Emergency Contingency Plans (see OPCP).Self Assessment Suggested Format: Master Ship¶s Particulars / VPQ. & Communications. Master¶s Review.

Job Descriptions. If the red x still appears. Restart your computer. Contingency Plans (see OPCP). etc. Training Records. . Onboard Familiarization. or the image may have been corrupted. you may have to delete the image and then insert it again. and then open the file again. & Drill Records.Self Assessment Suggested Format: Safety Management System Company Policies. Safety & Management Meetings. Designated Person. Your computer may not have enough memory to open the image. 51 The image cannot be displayed.

Training Records. Spares/Stores Records. IG System (if applicable) & Engine room. Maintenance plans/records.Self Assessment Suggested Format: Chief and/or 2nd Engineer Safety Management. 52 . Workshop & Steering Gear housekeeping. Correct entries into Oil Record Book.

Load Line items. Mooring Equipment. Oil Record Book Gas Detectors + Calibration. Pollution Prevention items including SOPEP inventory records. & Chemical/Gas Supplement. Cargo/Ballast Systems. IG & COW (if applicable) 53 .Self Assessment Suggested Format: Chief Officer Garbage Disposal.

Passage Planning incl execution of plan. 54 .Self Assessment Suggested Format: 2nd and/or 3rd Officer Bridge Equipment. SOLAS Manuals must be ship specific. Testing of GMDSS equipment incl records & printouts. Fire Fighting & Life Saving Appliances maintenance and records. Charts & Publication Corrections & Records.

senior officers should delegate tasks to other officers/ratings where appropriate.Self Assessment Once the checklists have been prepared. 55 . This will help involve them in the inspection and give them an understanding in what is required during the ³real thing´.

& Miscellaneous Items. 56 . Equipment for Operation. Other Applicable Documentation (P&A Manual etc).Detailed Requirements The following must be prepared in advance of the inspector coming onboard: VPQ. Ship¶s Certificates. Items to be Checked. Equipment for Demonstration/Calibration.

57 . ensure that you have a full set of copies and a confirmation of receipt from the agent.Ship¶s Certificates All ship¶s certificates must be prepared and made ready for the inspector. In a port where the agent needs to take ashore the originals. Make copies and keep in order as per OCIMF or CDI checklist. Always have one full set prepared in advance.

Ship¶s Certificates Must also include: ISM Document of Compliance. 58 . & Vessel Response Plan (if appropriate. SOPEP. Hanseatic Safety Records Folder. ISM Safety Management Certificate.

etc 59 Certificate of Test .Test Certificates Inspector may want to see certificates for: BA bottle pressure test. Crane wire(s) and hook(s). Liferaft annual service. Fixed Foam sample testing. Portable Gas Detector servicing. Fire Extinguisher pressure test. Mooring Ropes & Wires. Mooring Winch Brakes (annual).

This will greatly assist the smooth progress of the inspection and will create a very positive impression. Prepare them in the same order as they appear in the Vessel¶s Inspection Questionnaire.Other Applicable Documentation All other documentation must be prepared. 60 .

DO NOT keep him waiting whilst you are running around the ship searching for records.Other Applicable Documentation For documents related to the onboard Safety Management System. If necessary. etc. arrange for an off duty junior officer to assist with making copies. ask the inspector to transfer to the location where these documents are filed. etc. 61 .

Equipment for Calibration/Demonstration Expect that the inspector will want to see certain pieces of equipment in use. Ensure this equipment is in good condition and ensure that sufficient crewmembers have been thoroughly trained in correct usage! 62 .

. . .Cargo Pump .CALIBRATION RECORDS for all of the above.Quick Closing Valves. .Fixed & Portable Gas Detectors.Equipment for Calibration/Test/Demonstration Includes: . .Toximeter (if applicable).Overboard Discharge Monitor.High Level & Overfill Alarms.Ullaging Devices. 63 .Emergency Stops. .Records for monitoring void/ballast spaces around the cargo tank area. . & .

Ensure appropriate crewmembers are trained in the correct usage of the following equipment: - 64 .Equipment for Operation Inspector may request to see equipment in operation. This is especially true if he has any reason to doubt the reliability of maintenance/test records.

65 . Breathing Apparatus.Equipment for Operation Inert Gas Alarms. Oily Water Separator. Emergency Generator. etc. Steering Gear. Fire Fighting Systems. E/Room Ventilation Shutdowns. Fuel Oil Cut Off Valves.

Paint Locker Sprinkler System. Publications & Corrections.Items to be Checked Fireman¶s Outfits & Fire Control Plans. Charts. 66 . Flame Screens on Bunker/Ballast Tanks. Pyrotechnics & Hydrostatic Releases. & Marine Sanitation Device. EPIRB. International Shore Connection. Navigation/Bridge Equipment. SART.

scuppers in. PPE . clean & no obstructions.cargo plan available and briefing done. etc. Accommodation . Deck Area . Deck Watch . sign in and out.posted in applicable areas. Moorings . lifebuoy. net. free of oil/water.clean. Warning Signs . Identification ± no identification = no access on dressed and carrying VHF. Manifold . Fire Wires ± in good order and correctly prepared.access limited. Visitor log ± to be maintained.Miscellaneous Items Must be checked to create an overall good impression Gangway . Cargo Operations . no lines on drum ends/single posting. 67 .in good fighting equipment correctly positioned.all crew wearing correct PPE at work. lighting.

Common Inspection Findings All Deck Officers and Engineers must be made aware of common inspection findings relative to their duties or responsibilities. the following deficiencies re-occur on vessels under our management. training tool. This information can greatly help them check their own work area and prepare themselves properly for the forthcoming inspections. Year after year. 68 .

69 . Night Orders . Master¶s Standing Orders . Compass Errors .not complete or poorly recorded. & Chart Corrections . irregular or not signed.inadequate. Position Fixing . obsolete or out of date publications.Bridge/Navigation Procedures Passage Plan only pilot to pilot.not taken as per procedure.inadequate or not signed must include section on anchor dragging. only one method used or not carried out whilst vessel under pilotage. Missing.not as per procedure.

Bridge/Navigation Procedures Echo Sounder paper not annotated before each use (port/date/time). No record in Deck Logbook each time Master takes ³con´ or hands back to the OOW. Filing system for T&P notices not established. GMDSS Logbook not correctly completed. Mooring line info & layout not posted on Bridge. 70 . Navtex Warnings to be individually initialed as a record that they have been sighted. Emergency Steering Gear changeover procedures not posted.

Communication details and reporting points must be shown. 71 . Position fixing method & plotting interval must be defined & followed.3. Section 2. Contingency Areas (alternative routes or emergency anchorages) must be identified. Chapter 4.Passage Planning Refer to HSC FM Vol 1. Must be berth to berth.

Navtex warnings marked on charts. & Squat calculations (minimum amount of water under keel) to be shown. especially in straight/narrow buoyed channels. 72 .Passage Planning No Go areas clearly marked on each chart. Parallel Indexing used wherever possible.

Hydraulic oil leaks on deck.Cargo Control Room/Deck Cargo/ballast plan not sufficiently detailed (see OPCP). & Ship¶s staff not wearing correct PPE. 73 . Mooring winches not included in Planned Maintenance. Mooring winch brakes not tested to rendering (slipping) point ± (refer to OPCP). Cargo Emergency Shutdown Devices not tested and recorded prior to cargo transfer operations. Mooring Areas do not have non-slip surfaces.

Rule is one enclosed space. & Enclosed Space entry procedures not correctly applied . 74 . Local & Remote readouts on tank measuring equipment must coincide. Portable Gas/O2 meters not calibrated.permit used for more than one enclosed space .Cargo Control Room/Deck Ballast vent flame screens in poor condition. one entry permit.

E/Room bilges full with oil/water mixture. Empty Oxy/Acetylene bottles not correctly stored. Emergency steering procedures not posted. Oxy/Acetylene bottles not closed when not in use. Procedures for Hot Work not correctly followed. Safety & Operational Guidelines for Oxy/Acetylene equipment not posted. Welding safety guidelines ignored. & Lack of warning notices or safety posters.Engine Room & Steering Gear No instructions posted for fixed fire fighting system. 75 .

same goes for battery locker(s). Warning sign to remind crew that when grinding . 76 . PPE for chemicals (gloves. Sounding Pipes & Cocks must be closed . mask & eye wash) must be easily accessible .Engine Room & Steering Gear No goggles in place at lathe or workshop grinder. Battery Locker must have warning sign ³Possible Gas Release & Risk of Explosion´. Steering Gear emergency hydraulic tank must be full.must use protective gloves. Emergency Generator fuel tank must be full.NOT lashed open. MSDS not available at location. Chemicals not stowed correctly.

Accommodation & Galley

General untidiness; Shower rooms & Toilets not cleaned; Inadequate PPE being worn by Catering Dept staff; Galley extractor - gauze greasy= fire hazard; & No identification on accommodation vents/fire flaps.



Deck & Engine Room watch schedules prepared and posted for all to see; Loose items on deck, in storerooms, engine room and galley not correctly secured; & Test & Calibration of all equipment (must be in accordance with Fleet Manuals and recently issued circular letter).


The Inspection
The Opening Meeting; Documentation Checks; The Walk Around; Report Preparation; The Closing Meeting; Disputing Findings; Action after the Inspection; & Tips for a Successful Inspection.

The Opening Meeting Attended by Senior Officers & Inspector. Introductions. 80 . & Advise inspector who will accompany him through which areas. Confirm itinerary & timetable.

Do not keep inspector waiting whilst searching for. enlist help for making copies. & Replace documents properly after use. 81 .Documentation Checks Work at a convenient location. or copying documents. If necessary. Have a copy of the VPQ available.

82 . Make PPE available to the inspector.The Walk Around Inspector MUST BE accompanied by a senior officer at all times. Do not allow him to walk around on deck or in E/Room unaccompanied or without correct PPE. & Advise him regarding the use of camera/mobile phone (refer to HSC Operational Bulletin QA/005/BN/99).

Check further and provide inspector with more information. make notes and refer back later. dispute it if appropriate. 83 .The Walk Around If a deficiency is pointed out. & Do not get into an argument.

He will also be checking for visible defects and will cross reference with defect reporting system later. he¶s still an inspector. Remember. 84 .The Walk Around Inspector may stop and talk with crew.

& Advise him of ship¶s voltage . Prepare a work space for him.just in case. 85 .Report Preparation Most inspectors now carry notebook computers with report format inside.

these must be discussed in detail. ‡ However. 86 .Inspector¶s Report ‡ The inspector is NOT required to leave a copy of his report onboard for the Master. it must be discussed in detail with the Master before he disembarks. ‡ Inspector may or may not leave a list of observations again.

87 . & Ship¶s staff must dispute any findings they consider not appropriate.The Closing Meeting Attended by available senior officers and inspector. Will give overall view of inspection and introduce and findings.

the Master MUST prepare a written objection and advise his Company immediately. ‡ The Company will take this matter up with the inspecting organization.No Discussion? ‡ If the inspector does not hold a discussion. 88 .

Always remember the commercial implications of the inspection .Disputing Findings Master & Senior Officers have the right to dispute inspector¶s findings. 89 . You are protecting the interests of the owners and/or shipmanagers.NO APPROVAL NO HIRE.

Disputing Findings ‡ Master must ensure he has clear understanding of any findings that are finalized. the Master MUST record any comments that he has on the report before he signs it and hands it back to the inspector. the company will have difficulty supporting the vessel when negotiating with the inspecting organization. 90 . ‡ If an agreement cannot be reached. ‡ Without Master¶s comments.

with annotation as¶s unprofessional. the inspector must receive a signed copy of his report of list of observations . 91 . DO NOT leave the document unsigned .Signing The Report Inspector will ask Master to sign his Inspection Report or List of Deficiencies. To close the inspection.

& ‡ Master is required to expand on any deficiencies noted during the inspection and he must include details of the ship¶s proposed corrective actions.Master¶s Report to Company ‡ Master must forward a copy of the inspection report or list of observations to his Company as soon as possible after the inspector has left. 92 .

& ‡ One line answers such as ³rectified´ or ³office problem´ are NOT acceptable. 93 .Proposed Corrective Action ‡ Potential shipboard corrective actions should be thoroughly discussed onboard with the other senior officers prior to submission to the office. ‡ The Master and officers must forward details of the most suitable corrective action in order to prevent recurrence of similar deficiencies during future inspections.

the Company must reply to the inspection findings. within which. therefore a full explanation as to the causes of each deficiency and proposed corrective action must be provided by 94 the ship. ‡ The inspecting organization gives a fixed number of days. ‡ Company response is based on information given by the Master. it is the Company who will reply to the inspecting organization final ³approval´ may hinge on a prompt response from the Company.Company Response ‡ In all cases. .

95 . the inspecting organization will enter the inspection report into the SIRE or CDI database.Database Entry ‡ Upon expiry of the given response time. ‡ Any 3rd party accessing the report will only see the deficiencies against the vessel. this will make 3rd party acceptance very difficult. ‡ If the Company has failed to respond in time. no response will be filed.

the Company demonstrates their commitment to improving the safety onboard the ship. ‡ If submitted within the given time period .Database Response ‡ The Company also submits a response into the SIRE or CDI database.the Company response will always be attached to the full inspection report that is available to other charterers. 96 . ‡ By making their response available.

Inspection Follow Up ‡ A vital part of the shipboard administration is to to follow up on the inspection and ensure that stated deficiencies are rectified in a timely manner. ‡ In order that accurate and timely information is passed on. Master must keep shore management updated. this is done on behalf of the vessel. 97 . ‡ Always be aware that someone ashore will be answering questions from the inspecting organization or other potential charterers.

prepare a spare cabin. If the inspector needs to change. camera. emergency exits. Tips for a Successful Inspection PREPARE. Check for any food preferences. Highlight location of toilets. etc. Prepare PPE in advance. 98 . work area for inspector¶s use. use of cellular phone.4. Arrange a tour of the vessel. smoking/no smoking areas.

99 . Maintain a high standard of housekeeping at your place of work. Introduce the inspector to the crew to encourage co-operation.Tips for a Successful Inspection Advise the ship¶s voltage. Keep to the inspection timetable. If this is not possible. advise the inspector of proposed changes.

Accept findings where justified. Ask the inspector to repeat or rephrase the question if you do not understand. 100 . Argue your case only when you¶re sure. Lead the inspector where possible.Tips for a Successful Inspection Answer only the question that is asked. do not be over communicative.

Tips for a Successful Inspection If the inspector will stay onboard overnight. & Advise inspector of ship¶s meal times. Give necessary SMS shipboard familiarization & keep a record. Ensure that the inspector is made aware of alarm signals and muster stations. 101 . prepare a cabin with clean linen. towels and soap. etc. etc.

There is no need to be nervous about any VETTING neither CDI or PSC Inspection ± provided the ship is run by professionals who are operating the vessel in line with all rules and requirements and applying good seamanship! With the knowledge you have now. their preparation and a short run through a possible inspection.End of course .Vetting The final session has now been completed! Now you have had an Introduction on different inspection. please take the questionnaire and check on all questions 102 again! ! .

Finally We hope you will find this course useful and the content will help you to prepare for the next forthcoming audit! If you have any comments please write them down and send them to the HSC Crew Operation Manager! Thanks for participating and we wish you always safe sailings! 103 .

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