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SAP Product Name: Applicable Product Versions: Document Version Last Updated: SAP Business Planning and Consolidation 7.0, version for SAP NetWeaver 7.0 SP2 & above 1.2 Apr 2009
Enterprise Performance Management
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In this scenario, we will show you how to create custom menu with pre-defined planning processes. We will also explore the supported functionality differences between BPC MS and BPC NW.
SAP BusinessObjects Planning and Consolidation provides the ability to define a unique/customizable menu of tasks for the end-user in Microsoft Excel. The principal is based on an Excel formula called evMNU, which is a standard function for release 5 and both releases of 7, version for Microsoft and NetWeaver. The evMNU function leverages MNU_ macro command. The design of these commands allows VBA experienced users the ability to write custom macros which can combine both standard SAP BusinessObjects Planning and Consolidation and Excel tasks. This flexibility allows the customer to create custom instructions in the form of a menu or an option within a worksheet. This paper will provide details for this functionality on both platforms and where applicable the difference between each platform. This paper does not cover the “Custom Menu” functionality available in the versions for Microsoft. We will be using “OPENFILE” option with EvMnu to open a dynamic template. The OPENFILE option within the NW Version can only open workbooks from cached directories in local PC. Therefore, it is a best practice to ensure that OPENFILE only refers to templates that are available as dynamic templates that are cached (updated template version) on all client PCs that are using the EvMnu based workbook. In this guide, we will implement a custom menu for an Allocation planning process within delivered ApShell. Please refer below How To guide to set up necessary pre-requisite step for a sample Allocation.
How to Run a Top Down Allocation within BPC NW
3 The Step By Step Solution
3.1 Prepare Reports and DM Package First, we will create input schedule & report and store in server.
1. Login to the BPC Excel client.
2. Choose “Data Input”.
3. Choose “Build a schedule using a dynamic template”
4. Click “Entity-Trend” and choose Open.
7.xlt) . System will build a report. We will need the path & input schedule name later to set the custom menu. Store this report in the server.5. we are storing in Company INPUT SCHEDULES. Click on eTools Save Dynamic Templates. Here. Navigate to the folder where you want to store. 6. (/INPUT SCHEDULES/Enter Historical Rent. To do this.
8. Now. Click on “Open a blank workbook”. 10. Then. “Rent Allocation”). 9. and Group (“Financial Processes”). Process Chain name (“ZBPC_RENT_ALLOC”). we will create a report to verify the data. For this. We will need package name (in our case. Make sure the DM Package is ready as per How To Allocate guide. go to home and click on “Reporting & Analysis”. .
12. Type in “=EVDRE()” in A1 cell. click refresh. . Then. System brings up the EvDRE Builder.11.
. Enter BAS in Member Selection. 14. Then. Click OK. We will save this as Report Template in the server. Drag and Drop Entity in Rows and remove P_ACCT from Rows.13.
Save Dynamic 16. Go to eTools Templates.15. We are storing this in /REPORT directory as “Validate Allocated Rent.xlt” . Store the report in your desired directory.
Add your logo and back ground color. 2. These macros can be triggered from Excel Rectangle object.2 Create Simple Custom Menu In this section. We will be creating Excel Macros to assign the EVMNU functions to shapes.3. . Open up a blank excel. we will create a Custom menu in which we will be calling the above reports & DM Package. So we will create shapes to assign these macros to. 1.
.3. Right click on the object and click on Format AutoShape. 4. 5. Draw a rectangle in cell A5. This will present to the users as if the report short cuts are directly typed in the cell. Change to “No Fill” for Fill Color and “No Line” for Line Color.
6. in the first step. 8. Repeat these steps to add further shortcuts. Enter Report short cut name you want to give. We also added arrows to show the process flow. . Here. Right click on the object again and click on “Add Text”. we will call the input schedule to enter the historical rents. We will call the DM Package in “Allocate Rent” step and EvDre Report in “Verify Allocated Result” step. 7.
. In cell “A5”. 10. Now. 11."/INPUT SCHEDULES/Enter Historical Rent.xlt") NOTE: The syntax and available EVMNU commands are outlined in SAP Note 1306898 and in the appendix of this guide."/REPORTS /Validate Allocated Rent. In cell “A9”.xlt") .9.. This will create a column to the left of column A. right click on column A and choose insert. enter the following EVMNU formula: =EVMNU("OPENFILE". enter the following EVMNU formula: =EVMNU("OPENFILE".
Therefore. We won’t enter a formula in “A7” as we will be calling the EVMNU function directly in a macro to call the Allocate Rent package.12. Now right click on column “A” and choose “Hide”. . 13. Click on Column “B” and choose “Group” to allow expanding and collapsing this menu. don’t assign anything to cell A7. 14.
In this case. we’re calling the template “Allocate Rent Custom Menu.xlt” 17. 16.15. . Open VBA Editor. Save the excel in the server if you have not done already.
Now.18. Sample codes are given in the Appendix of this document. 20. Code the macros. go back the custom menu excel file. . Right click on the Rectangle Object & click on “Assign Macro”. Double click on “ThisWorkbook” of your Custom Menu excel. 19.
Assign other macros as well.21. . 22. Save Custom Menu excel. Assign the corresponding Macro. 23.
LGF” to the following. . similar to business process flows in the version for the Microsoft platform.24. update the “ALLOCATEHISTORICAL. Launch BPC Admin Console and under the planning application. we will show how to use custom menus to do a more guided navigation that prevents users from going to subsequent steps until previous steps are completed. Save and validate this logic. We will show how to do this within Excel 2007 in this example. 3. If you have used templates from server. You can now test all navigations and publish for the user community. make sure to log off and log back in before testing. This will make sure templates are cached in your local PC.3 Create Advanced Custom Menu In this section. 1.
2. Update the DM UI Script for the “Rent Allocation” package to the following: 3. 4. Launch the BPC Excel Client and open a blank workbook. . Set excel up to show the “Developer menu” in the Excel ribbon.
. populate column B with the following values. 7. 6. In the “Controls” Sheet.5. Rename this worksheet to “Controls”. Right click on Sheet1 and choose rename.
populate the EVPRO() formulas as shown: 10. In Column D. populate the EVCVW formulas as shown to get the current view filter values. In the “Controls” worksheet. populate the following text to track if the steps are complete. 9. In column C. . in column B.8.
. Name this worksheet “Instructions” 13. 12. Right click on Sheet2 and click Rename. Highlight the whole workbook and choose fill color “White”.11.
14. 16. Insert your company logo within the workbook. Build the first step here and ensure the formulas in column J link to the values in the controls worksheet. Go to the “Developer” tab and choose Insert -> Button . 15.
18.17. Highlight the text of the button and change the text to “Category” 19. choose “Developer -> Insert -> Button” again. . In the Excel Menu. Assign the macro name “MNU_ETOOLS_MEMBERSELECT OR_C” and click OK.
.20. Change the name of the button to “Entity”. 21. Specify the macro as “MNU_ETOOLS_MEMBERSELECT OR_E” and click OK. 22. In the Excel Menu. choose “Developer -> Insert -> Button” again.
24. Change the name of the button to “Time”. 25.23. Within the Excel ribbon. choose “Developer -> Insert -> Checkbox” . Specify the macro as “MNU_ETOOLS_MEMBERSELECT OR_T” and click OK.
Rename the checkbox to “Finished Selecting Dimensions”. . Right click on this checkbox and choose “Format Control”. 28. 27.26. Insert the checkbox next to the buttons.
Go to the Control tab and click on the cell selector for cell link. 30. Click OK. Choose cell “C6” on the Controls worksheet. . 31.29.
Rename the checkbox to “Step1Complete” 33. Click “New” and then click OK. Right click on the macro and choose “Assign Macro”. . 34.32.
36. Now draw an arrow using Excel shapes and then Enter Step 2 as shown. it will not let you proceed to step 2. Right click on “Sheet3” and click Rename.35. 37. This step also validates that the Entity chosen is a base member. Enter the following code (located in Appendix) for the macro. If it is not. .
Name this worksheet “RentInput” 39. . 40. in cell A1. Within the PriceInput worksheet. type “=EVDRE()”. Click Refresh in the toolbar.38.
42.41. Setup the following settings and click OK. Set the current view filter to the following: .
Change the workbook type and refresh options to the following and click OK. choose Developer -> Insert -> Button . In the action pane. 45.43. 44. choose “Set workbook options”. In the Excel Ribbon.
Insert the button and name the macro “GoToInstructions_Click”. Rename the button “Go To Instructions”.46. . 47. Right click on the button and choose “Assign Macro”. 48.
51. In the Excel Ribbon. choose Developer -> Insert -> Button . Specify the following macro and close VBA. Click “New” 50.49.
54. 53. Rename the button to “Send Data” . Specify the following macro and close VBA.52. Insert another button and name the macro “SendData_Click” and click “New”.
. choose “Developer -> Insert -> Button” 57. In the Excel Ribbon. Go back to the Instructions Tab 56.55. Insert the button. name the macro “Step2_Click” and click “New”.
Name the technical name of the button “EnterRent” . 59. and close VBA.58. Specify the following Macro. Rename the button to “Enter Rent” 60.
62. Setup step 3 to allocate rent across entities. Update the following macros to disable step 2 unless step 1 is done. choose “Developer -> Insert -> Button” . 63.61. In the Excel Ribbon.
64. 66. 65. Enter the following macro and close VBA. Insert a button and rename the macro “Step3_RunAlloc_Click” and click New. Rename the button “Run Allocation” .
.67. Enter Step 4 now as shown. Insert a button and choose macro “Step2_Click”. In the Excel Ribbon. choose “Developer -> Insert -> Button” 69. 68.
70. Rename the button “Validate Rent” 71. . choose “Developer -> Insert -> Checkbox” 72. insert this checkbox and rename it to “Finished Entering Rent”. Within the Excel ribbon. After Step 2.
enter the checkbox “Finished Allocating Rent”. . Within the Excel ribbon. After Step 3. choose “Developer -> Insert -> Checkbox” 74. 75. Right click on “Finished Entering Rent” and choose Format Control.73.
78. specify the cell link as “Controls!$C$8” and click OK. On the Control tab. On the Control tab. .76. specify cell link as “Controls!$C$7” 77. Right click on “Finished Allocating Rent” and choose “Format Control”.
Right click on the “Run Allocation” button and name this button “RunAllocBtn” (in left top corner. .79. just above A1 Cell).
81. Right click on the “Validate Rent” button and name this button “ValidateRentBtn”. .80. Right click on “Finished Entering Rent” and choose “Assign Macro”.
83.82. Right click on “Finished Allocating Rent” and click “Assign Macro”. Assign the Macro as “Step2Complete_Click” and choose “New”. . Leave this blank for now and close VBA. 84.
Name this macro “Step3Complete_Click” and click New.85. 86. 87. Update the following two macros as follows: . Leave this blank and close VBA.
Now you should have your guided navigation custom menu that prevents you from going to next steps till previous steps are complete. .88. Update the following two macros as follows: 89.
"Rent Allocation".CATEGORY=ACTUAL) *ENDWHEN *COMMIT .=) INFO(%TAB%.JAN.3 Sample Script Logic – Scenario 2 *XDIM_MEMBERSET TIME=2006. *DIM CATEGORY WHAT=>>>."%CATEGORY_DIM%.%APPSET%) TASK(/CPMB/ALLOCATION_LOGIC. TOTAL=<<< USING=<<<.%APP%) TASK(/CPMB/ALLOCATION_LOGIC.%SELECTION%) TASK(/CPMB/ALLOCATION_LOGIC.SUSER.%CURRENCY_DIM%. WHERE=ACTUAL. "Financial Processes" End Sub 4.%TIME_DIM%") INFO(%EQU%.SAPPSET. TOTAL=<<< USING=2006.%EQU%) TASK(/CPMB/ALLOCATION_LOGIC. *ENDALLOCATION WHERE=<<<.LGF) 4.1 Sample VBA Code – Scenario 1: Sub Enter_Hist_Rate() Range("A5").2 Sample DMU UI Script – Scenario 2: PROMPT(SELECTINPUT.JAN. "Company".JAN *XDIM_MEMBERSET P_ACCT=RENT *XDIM_MEMBERSET CATEGORY=ACTUAL *XDIM_MEMBERSET ENTITY=PASA *RUNALLOCATION *FACTOR=USING/TOTAL *DIM P_ACCT WHAT=RENT. WHERE=2006. *DIM ENTITY WHAT=ASA.TAB.%TAB%) TASK(/CPMB/ALLOCATION_LOGIC.%USER%) TASK(/CPMB/ALLOCATION_LOGIC.Select End Sub Sub Verify_Result() Range("I9")..4 Appendix 4.. "ZBPC_RENT_ALLOC".SAPP.JAN.) TASK(/CPMB/ALLOCATION_LOGIC..ALLOCATEHISTORICAL.Run "MNU_eDATA_SELECTPACKAGE". WHERE=BAS(RASA). TOTAL=<<< USING=ACTUAL.SELECTION. *DIM TIME WHAT=>>>. USING=<<<..Select End Sub Sub Run_allocation() Application. TOTAL=<<< *WHEN ENTITY *IS "ASA" *REC (EXPRESSION=0.LOGICFILENAME.TIME=2006.EQU.
Value Then FindString = Sheets("Controls").Select .Select End Sub Sub Step3_RunAlloc_Click() Application. "Rent Allocation".Shapes("RunAllocBtn").Value = False End Sub Sub GoToInstructions_Click() Sheets("Instructions").Enabled = False ActiveSheet.Run "MNU_eSUBMIT_REFSCHEDULE_SHEET_REFRESH" End Sub Sub Step2_Click() Sheets("RentInput").Range("C6").Select Selection.Enabled = True ActiveSheet.Select Selection.Shapes("EnterRent").Range("C6").Select Selection.4 Sample VBA Code – Scenario 2: Sub Step1Complete_Click() Dim FindString As String If Sheets("Controls").Select Selection.Value = True End Sub Private Sub DisableAfterDim() ActiveSheet.Shapes("ValidateRentBtn").Select Selection.4.Select Else MsgBox "Select Lowest Level Entity" Sheets("Controls").Shapes("EnterRent").Enabled = False Sheets("Controls").Select End If End Sub Private Sub EnableAfterDim() ActiveSheet.Enabled = False ActiveSheet.Value = False End If Else Call DisableAfterDim Range("B6").Enabled = False ActiveSheet.Select End Sub Sub SendData_Click() Application.Select Selection. "Company". "ZBPC_RENT_ALLOC".Shapes("RunAllocBtn").Range("D2"). "Financial Processes" End Sub Sub Step2Complete_Click() ActiveSheet.Value If Trim(FindString) = "N" Then Call EnableAfterDim Range("B12").Shapes("EnterRent").Range("C6").Run "MNU_eDATA_SELECTPACKAGE".Range("C6").Shapes("RunAllocBtn").Select Selection.Shapes("ValidateRentBtn").Enabled = False Sheets("Controls").Enabled = False ActiveSheet.
x. Saves the input schedule to the MySchedules folder. default is opens the eExcel directory OPENMY Opens the MySchedules folder. version for Microsoft. Sends data and refreshes the worksheet.Selection.Select End Sub Sub Step3Complete_Click() ActiveSheet.Enabled = True ActiveSheet.Enabled = True Range("B25").Enabled = False ActiveSheet.Shapes("ValidateRentBtn").Select Selection. see the help documentation addendum for SP02 here: https://service.Shapes("RunAllocBtn"). Saves the report to the MyReports folder.Enabled = False ActiveSheet. Sends workbook and clears data and refreshes workbook. and shows the result in a window upon successful send.…)” or within a VBA macro.6 List of Commands by Platform (Microsoft and NetWeaver versions) The following list is based on release 5.Shapes("EnterRent").5 EVMNU syntax To find detailed syntax for EVMNU. Sends workbook and refreshes data.Shapes("ValidateRentBtn"). NetWeaver Microsoft MNU_eANALYZE_OPENMY MNU_eANALYZE_SAVEMY MNU_eANALYZE_REPORTWIZARD MNU_eSUBMIT_REFSCHEDULE_SHEET_NOAC TION MNU_eSUBMIT_REFSCHEDULE_SHEET_REFR ESH MNU_eSUBMIT_REFSCHEDULE_SHEET_CLEA RANDREFRESH MNU_eSUBMIT_REFSCHEDULE_BOOK_NOAC TION MNU_eSUBMIT_REFSCHEDULE_BOOK_NOAC TION_SHOWRESULT MNU_eSUBMIT_REFSCHEDULE_BOOK_REFRE SH MNU_eSUBMIT_REFSCHEDULE_BOOK_CLEAR ANDREFRESH MNU_eSUBMIT_REFRESH MNU_eSUBMIT_OPENSTANDARD MNU_eSUBMIT_OPENMY MNU_eSUBMIT_SAVEMY .pdf 4. Refreshes the schedule without sending data. Menu command MNU_eANALYZE_REFRESH MNU_eANALYZE_OPENSTANDARD Description Recalculates reports.Select Selection.sap.Select Selection.Enabled = False Range("B18"). Each function can be used within an “=evMNU(“command”. default is opens the eExcel directory Opens the MyReports report folder. Sends data without clearing or refreshing. Opens the schedule library Parameter = directory path for MS No parameter allowed for NW. Sends data without clearing or refreshing the worksheet.Select Selection.com/~sapidb/012003146900000031772009E/7NW_SP02_Doc_Addend. Launches the dynamic template report dialog box. Sends data without clearing or refreshing the worksheet. Sends data and clears and refreshes the worksheet.”parameter1”.Select End Sub 4. Parameter = directory path for MS No parameter allowed for NW. Same as MNU_eTools_Refresh Opens the report library.
Opens the Save As dialog box. MNU_eTOOLS_FUNCTIONWIZARD MNU_eTOOLS_EXPAND MNU_ETOOLS_EXPANDANDREFRESH MNU_eTOOLS_REFRESH MNU_ETOOLS_PARKNGO MNU_eTOOLS_JOURNAL MNU_eJOURNAL_QUERY MNU_eJOURNAL_REPORT MNU_eTOOLS_OPENSTANDARD MNU_eTOOLS_SAVESTANDARD MNU_eTOOLS_UPDATEAPPINFO MNU_eTOOLS_DRILLDOWN MNU_eTOOLS_DRILLDOWN_BACK MNU_eTOOLS_DRILLDOWN_FORWARD MNU_eTOOLS_DRILLTHROUGH MNU_eTOOLS_DATAMANAGER MNU_eTOOLS_OPTION MNU_eTOOLS_WBOPTION MNU_eTOOLS_HELP MNU_eTOOLS_ABOUT EVGOTOHOMESHEET MNU_eData_RUNPACKAGE For example. Allows users who have access to run database packages. Validates an offline report. Opens the Data Manager and adds the eData menu. Opens the Save As dialog box. Opens the work status action pane in BPC Web. Reverses last drill down Performs a drill down that was undone by the DRILLDOWN_BACK task. Opens the Send and Refresh Schedules dialog box. Opens the About BPC dialog box. Opens BPC Web. Opens the Function Wizard Expands all dynamic expansions Combines the effects of the MNU_eTOOLS_EXPAND and MNU_eTOOLS_REFRESH macros Performs an expand all for dynamic expansions and then refreshes from the server Refreshes reports and input schedules from the server Opens the Park N Go dialog box Opens the Journal form. Validates the current book. Validates the data submission. Performs drill down on current cell. The dimension types are: o o o o o o o o o A – account C – category E – Entity T – Time F – Measures I – Intercompany D – data source S – subtype Ua .Ux .User defined dimensions NetWeaver Microsoft Dimension Type D & S are not supported. Launches the book publication wizard. the Member Lookup will open to the Entity dimension. Saves the current book. Opens the Workbook Options dialog box. Creates a new offline report. Edits offline options. The first sheet must be named Home. Collaborates on input schedules. Opens the Member Lookup for the specified dimension type. Dimension Type D & S are not supported. if you enter MNU_eTOOLS_MEMBERSELECTOR_E. Creates a new book. Edits a book. Opens BPC Web directory Parameter = directory path Publishes a worksheet to BPC Web. Performs drill through on current cell. Returns you to the first sheet in the workbook.) Opens the Journal Manager (Only available if Journals are set up on the server) Opens the Journal Report Wizard (Only available if Journals are set up on the server) Opens the template library Saves to template library Refreshes dimensions from server. . Opens the Data Manager Run Package dialog box.Menu command MNU_eSUBMIT_SCHEDULE MNU_eSUBMIT_VALIDATE MNU_eSUBMIT_CURRENT MNU_eSUBMIT_ONLINE MNU_eSUBMIT_SUBMIT MNU_eSUBMIT_MODIFY MNU_ePUBLISH_OPENPUBLICATION MNU_ePUBLISH_PUBLISHSHEET MNU_ePUBLISH_PUBLISHBOOK_WIZARD MNU_ePUBLISH_PUBLISHBOOK_NEW MNU_ePUBLISH_PUBLISHBOOK_EDIT MNU_ePUBLISH_PUBLISHBOOK_SAVE MNU_ePUBLISH_PUBLISHBOOK_SAVEAS MNU_ePUBLISH_PUBLISHBOOK_VALIDATE MNU_ePUBLISH_OFFLINE_WIZARD MNU_ePUBLISH_OFFLINE_NEW MNU_ePUBLISH_OFFLINE_EDIT MNU_ePUBLISH_OFFLINE_SAVE MNU_ePUBLISH_OFFLINE_SAVEAS MNU_ePUBLISH_OFFLINE_VALIDATE MNU_ePUBLISH_VIEWeDASH MNU_eTOOLS_CHANGEAPP MNU_eTOOLS_MEMBERSELECTOR_x Description Opens the dynamic schedule template dialog box. Opens the Client Options dialog box. Submits supporting documents. Opens BPC for Office Help in a web browser. Saves the offline report. Opens the Distribution Wizard. Opens the Change Application Set dialog box. (Only available if Journals are set up on the server.
the parameters are part of the MacroName so you must leave the Parameter section blank. Opens the Data Manager View Status dialog box Opens the Data Manager Organize Package dialog box Opens the Data Manager Manage Team User Package Access dialog box Opens the Data Manager Data Preview dialog box Opens the Data Manager Data Upload dialog box Allows users who have access to upload data files to the server perform data transformations.""examples/ import. <package group>) For only this menu command. Syntax for this command is MNU_eDATA_SELECTPACKAGE(<package name>. Opens the Data Manager Data Download dialog box Allows users who have access to download data files from the server Creates a new Data Manager Transformation sheet Opens the Data Manager Open Transformation dialog box Saves the active Transformation sheet Opens the Data Manager Save As Transformation Sheet dialog box Creates a new Data Manager conversion file Opens the Data Manager Open Conversion File dialog box Saves the active conversion file Shows the Data Manager Save as Conversion File dialog box Creates a new Conversion Sheet in the active Conversion workbook Clears saved Data Manager prompt values.Menu command MNU_eDATA_SELECTPACKAGE MNU_eDATA_VIEWSTATUS MNU_eDATA_ORGANIZEPACKAGE MNU_eDATA_MANAGESITEPACKAGE MNU_eDATA_DATAPREVIEW MNU_eDATA_DATAUPLOAD MNU_eData_DataDownLoad MNU_eDATA_NEWTRANSFORMATION MNU_eDATA_OPENTRANSFORMATION MNU_eDATA_SAVETRANSFORMATION MNU_eDATA_SAVESTRANSFORMATION MNU_eDATA_NEWCONVERSIONFILE MNU_eDATA_OPENCONVERSIONFILE MNU_eDATA_SAVECONVERSIONFILE MNU_eDATA_SAVEASCONVERSIONFILE MNU_eDATA_NEWCONVERSIONSHEET MNU_eDATA_CLEARPROMPTVALUE MNU_eDATA_TESTTRANSFORMATIONWDAT A MNU_ETOOLS_TASKPANE MNU_ESUBMIT_MANAGE_DYNAMICHIERARC HIES MNU_ESUBMIT_REFSCHEDULE_SHEET_NODI ALOG_SHOWRESULT MNU_ESUBMIT_REFSCHEDULE_BOOK_NODI ALOG_SHOWRESULT MNU_ESUBMIT_SENDDATA MNU_ESUBMIT_COMMENT MNU_ESUBMIT_SENDDATA_AFTER_COMMEN T MNU_ESUBMIT_COMMENT_AFTER_SENDDAT A Description Open a specific Data Manager package. <teamname>.dts"". your EvMNU function would be: EvMNU(A1.). <package file path>. Opens the Data Manager Test Transformation with Data dialog box Show ActionPane Open Dynamic Hierarchies Dialog Sending activesheet without any dialog and show resultbox Sending activebook without any dialog and show resultbox Sending data Only not Refresh data Sending comment Only not Refresh comment Sending data first Sending comment first NetWeaver Microsoft .A2.""HQ"") in cell A1. For example. FX Restatement in cell A2. if you have MNU_eData_SelectPackage(""import"".
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