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School Based Psycho Social Training for Teachers

School Based Psycho Social Training for Teachers

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Published by: jprewittdiaz on May 26, 2011
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A school crisis response plan is a detailed framework within which the school will operate. The
process of developing a plan and implementing it involves specific steps which will help the team to
develop plans in a simple manner.

(Visual - school authorities around a conference table. One person pointing out to plan schedule on

Phase I Phase 2

Motivate Plan

Diagnose Execute

Organise Evaluate





1.Motivate : This is the initial and most crucial part of beginning the planning process bringing all
the concerned people in the school (administrative, staff and teachers) together on a common
platform to discuss the importance of response planning and preparedness activities for the
school. This activity influences the way the planning will be undertaken by the school and how
well they will work towards developing a response plan.

2.Diagnose: ‘Diagnosis’ is the evaluation of threats and vulnerabilities within the school,
identifying the main problems and needs of the school community. When the diagnosis is
completed it will be possible to:

(Change Visual to one of school premises showing risks, resources, support institutions and

a)Prepare a map of risks and resources.
b)Identify the resources available in the school or other institutions that can support the
prevention, mitigation and preparation activities.

c)Identify the strategies of response before, during and after a crisis event.

d)Provide information to the members of the school community on the risks to which they
are exposed and the resources available.

3.Organize: Once the assessment or diagnosis is conducted, it will be possible to:

a)Assess response capabilities of the school based on the available resources.

b)Identify key functions or services required

c)Create a response infrastructure

d)Identify key roles and responsibilities



School crisis response team

(Change visual to represent Teachers and students of the school who belong to team)

4.Plan: After the planning is completed, it will be possible to:

a)Prepare a written document that acts as a guide to carry out the activities of
prevention, mitigation and preparation in schools.

b)Define the problems, objectives, activities and resources that will be used. Those
resources should be human and material which they can rely on.

c)Promote the participation of the members of the school community in the improvement of the
plan and in the execution of the activities Decided upon.




5.Execute: This is the actual implementation of the plan prepared.
Execution involves:

a)Training staff, students and teachers on crisis response planning

b)Regular mock drills and table top exercises

c)Training of members of the five response teams

d)Regular meetings among the crisis response team members

e)First Aid kits in every classroom.

6.Evaluate: After the evaluation is complete, it will be possible to:

a)Identify the level of progress that has been achieved in the execution of the activities
and propose relevant modifications.

b)Carry out actions of support for activities that have shown positive outcomes.

c)Improve and strengthen the activities that do not meet the objectives.

7.Correct : This stage involves amending the mistakes that one makes in the execution and
evaluation of the plan.



8.Systematise : It is an important part of the planning process because it involves developing an
evolved plan, which incorporates lessons learnt, and reorganizes the execution process
accordingly. The entire plan with details of contacts and steps to be taken, should be kept in the
form of an easy reference manual in every school.

(Refer to Participants’ Handbook Module-II Q 1 b.)


(Adapted from Ramirez (2001). Curso Seguridad Escolar: Planes de Leccion. Oficina de
Asistencia para Desastres en America Latina y el Caribe).



School crisis
response committee

First Aid

Physical First



3.1. What is a school crisis response committee.
A school crisis response committee is a group of teachers from the school who plan,
coordinate and implement the school crisis response plan.

The response committee adapts a participatory method of planning and executing its functions.

How to form the School Committee for Disasters ?

1.Meeting between the teachers and administration
2Meeting between the teachers and the students.
3.Choose representatives from each group to form a committee.
4.Decide when, where and at what time meetings will be held.
5.Decide the main subjects to be discussed.
6 Decide who will facilitate the meeting.


1.Divide participants into smaller groups of 3-5 people.
2.Each group will be assigned to one taluka (with approximately 10
3.Each group will have to form a school crisis response committee.


The school crisis response committee will have to decide on
1.Who will be the key people?
2.What will be their key responsibilities?
3.Who are the members and how many?
4.What are their duties before, during and after a crisis event?
5.Where will they meet and how often?

3.1. Functions of the School Crisis Response Committee:

-Mobilize materials
Suggested Committee Members: Coordinator (Principal or senior teacher), Communications
person, Logistics Person, Team Leaders from the four teams (evacuation, physical first aid,
psychological first aid and damage assessment).



Activity 2:

(Refer to Participants’ Handbook Module-II Q2.)



Role of the School Crisis Response

Head the school crisis response

Convene meetings

Ensure the crisis response plan is

Sanction budgets for stocks and

Role of the Communications Person:

Network with external agencies
such as the Civil Defence, the St.
Johns Ambulance, state disaster
mitigation agencies

Act as liaison between the four
teams regarding stocks and other

Provide regular updates to the
school principal

Conduct regular meetings with
the four team leaders

Conduct regular meetings with

Maintain records of meetings and
prepare reports of updated

Role of the Logistics Person

Take charge of the stocks for all the teams

Update stocks every six months

Coordinate the distribution of stocks to each of the teams

Make arrangement for transport

Maintain financial tracking of expenditure on stocks

3.2. What are school crisis response teams ?

School based crisis response teams consist of students and teachers who are responsible for one
aspect of immediate response during and after a crisis event.

Primary and secondary schools in India have limited resources in terms of money and facilities.
When faced with a crisis event, these schools often do not have any means of taking care of their
immediate needs. They are entirely dependent on the relief and rescue teams and the community
members outside the school to come to their rescue and assistance.

School based crisis response teams help students move from being helpless victims to becoming
energized, able victors. These teams help the school to respond to a crisis event and minimize
losses. Although, many special committees and teams are often formed in schools, they soon
become defunct as other activities are given more importance. It is then the responsibility of the
students involved to carry forward the work of the school based crisis response teams by:
-Having regular meetings
-Organizing practice exercises regularly
-Organizing activities that promote the concept of risk reduction and crisis

Planning during disaster:

Picture of Kumbakonam school building is given. 3 cues are given regarding the
outbreak of fire, its spread and the escape route. Discuss how best the situation
could have been handled. Brainstorm in groups.

1. Evacuation Team (Refer Annex 2.2. For details of role): The members of the evacuation team are
responsible for guiding the school community They plan an exercise to bring together the children
and teachers, other school personnel and take them to a place where they can be safe till the event is

Responsibilities of the Evacuation Team:

Conducting mock drills every three months

Develop a detailed evacuation plan with evacuation site, alert systems and evacuation

Coordinate with the other teams



Activity 3:

2. Physical First aid Team (Refer Annex 2.2. For details of role): As the name suggests it means to
attend to the injured people during and after a crisis event. The school crisis response team for first
aid should be prepared to provide this assistance by having some basic emergency material such as
bandages or scrap cloth, soap, adhesive tape, matches, candles, thermometer, knife and some toys
and books for children (Refer Annex 2.2. Pg… for suggested materials).

Responsibilities of the Physical First Aid team:

Decide the place in the school compound where the injured can be kept. For example, in the
situation of a cyclone, locate the nearest shelter.

Select the students who will receive the basic training in how to provide First Aid.

Organize the material for the crisis response kits and place them in easy and safe locations

Coordinate with the Psychological First Aid team.



3. Psychological First Aid (PFA) Team (Refer Annex 2.2. For details of role): PFA is a brief
intervention during and after a person has undergone a crisis event. It depends on how deeply the
person is affected by the crisis and the level of confusion or disorganization s/he is experiencing.

Responsibilities of the Psychological First Aid Team:

Meet immediate needs (food, water, medical facilities, clothing and shelter),

Listen, listen and listen

Accept feelings expressed by survivors

Assist with next steps

Refer and follow up.

4. Damage Assessment Team (Refer Annex 2.2. For details of role): This is an important activity
because it involves finding out the amount of damage that the crisis has caused and what steps need
to be taken to repair the damages. It also involves finding out the number of children and adults
injured or affected in the school.

Responsibilities of the damage assessment team:

Make a note of loss of property in the entire school

Survey the school for injured or dead immediately after a disaster

Make a report of the extent of damage to property and assets in the school

Coordinate with the other teams

(Could the visual be a little more dramatic?)



(Refer to Participants’ handbook Module-II Q 3)



1.Divide the participants into four groups.
2.Each group will be given a case study.
3.Each group will divide their group into the five teams and discuss their
respective roles in dealing with the situation given in the case study
4.Each team will present two of their functions.
5.They may use role-play or simple presentations.
6.Discuss the roles in the group. Draw out lessons learnt and alternatives.

Exercise on Individual Intervention Plan:

Participants will be introduced to an everday situation which could turn into a
crisis. Ex. A child is hit on the head by a falling pole while playing in the
playground.. This could become a serious injury. The class teacher is responsible
at the moment. How does s/he
Respond? Who does s/he inform? How is the child taken care of till the parents
come? How are the other children diverted from the stressed situation they may
have faced?




Activity 4:


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