AGENDA ITEM

EXECUTIVE
DATE: SUBJECT: 27TH NOVEMBER 2006 THE NOTTINGHAM CHANGE DECLARATION ON CLIMATE

REPORT BY: CONTACT OFFICER: IMPLICATIONS: LEGAL EQUALITIES FINANCIAL OTHER CONSULTATIONS: COUNCILLORS

CHIEF EXECUTIVE (HEAD OF LOCAL DEMOCRACy) JOHN HARPER (01582546045)

STAFFING COMMUNITY SAFETY RISKS

CONSULTED

./

SCRUTINY COMMITTEE CONSULTED OTHER

STAKEHOLDERS

CONSULTED

WARDS AFFECTED: ALL LEAD EXECUTIVE MEMBER(S): COUNCILLORS RECOMMENDATION(S) HOWES AND STRANGE

1.

Executive is recommended to (i) (ii) Sign up to the Nottingham Declaration. Instruct the Chief Executive to establish a small working group of officers to develop a strategy to meet the commitments in the Nottingham Declaration. Accept an offer of support from National Energy Action to help the working group develop the strategy. Instruct the working group to develop plans regarding a more effective and efficient use of energy by the Council.

(iii) (iv)

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(v)

Ask the working group to explore ways in which energy technology can be used to make a significant difference to energy use within the Council and the community. This will include looking for an 'early win' project to prove that this can be achieved. Note the continuing success of Cosy Rosy and other measures to combat fuel poverty and instructs officers to examine ways to build on those projects. Instruct the working group to organise an event and/or publicity campaign promoting energy efficiency for Spring 2007. Require the working group to report back to the Executive in March 2007: a) for approval of the strategy and b) to take decisions relating to 4, 5, 6 and 7 above.

(vi)

(vii) (viii)

REPORT
2. The Nottingham Declaration on Climate Change is an acknowledgement by local authorities that climate change is occurring and that it will continue to have far reaching effects on the people, places, economy, society and environment of the United Kingdom. To date around 140 Councils have signed-up to the Declaration and this report seeks to invite the Executive not only to sign-up to the Declaration but to put in place several measures which are linked to the sign-up. A copy of the Declaration will be available at the meeting. The Declaration also recognises the opportunity for local authorities to lead the response at local level to combating the effects of climate change and commits local authorities that sign-up to the Declaration to a number of actions. Those commitments are as follows:• Work with central government to contribute, at a local level, to the delivery of the UK Climate change Programme, the Kyoto protocol and the target for carbon dioxide reduction by 2010. Participate in local and regional networks for support. Within the next two years develop plans with our partners and local communities to progressively address the causes and the impacts of climate change, securing maximum benefit for our communities. Publicly declare, with appropriate plans and strategies, the commitment to achieve a significant reduction of greenhouse gas emissions from our own

3.

4.

• •

authority's operations, especially energy sourcing and use, travel and transport, waste production and disposal and the purchasing of goods and services. Assess the risk associated with climate change and the implications for our services and our communities of climate change impacts and adapt accordingly. Encourage all sectors in our local community to take the opportunity to adapt to the impacts of climate change, to reduce their own greenhouse gas emissions and to make public their commitment to action. Monitor the progress of our plans against the actions needed and publish the results.

5.

In addition to the proposal to sign-up to the Nottingham Declaration the Executive is invited to endorse the work which officers in Housing and Community Living and the Chief Executive's Department been carrying out with National Energy Action an organisation that develops and promotes energy efficiency services to tackle the heating and insulation problems of low-income households. Working in partnership with central and local government; with fuel utilities, housing providers and health services; and with consumer organisations, NEA aims to eradicate fuel poverty and campaigns for greater investment in energy efficiency to help those who are poor or vulnerable. There is an offer of a package of support from the NEA to assist the Council's Officers and Members develop roles as energy champions particularly on fuel poverty although it is felt that the role of energy champion should take on a wider remit embracing the issues identified in the Nottingham Declaration. This offer goes alongside the general support from the NEA to develop member champions to tackle fuel poverty.

6.

LEGAL IMPLICATIONS 7. There are no legal implications to this report and this has been agreed with the relevant solicitor in Legal Services on 13th November 2006.

FINANCIAL IMPLICATIONS 8. There are no immediate financial implications relating to this report and this was agreed by the Finance Manager (Corporate & Customer Services) on 14th November 2006.

OTHER IMPLICATIONS 9. The proposal to establish a working group of officers may present some problems of capacity issues although it is acknowledged that a number of officers throughout the Council are involved with "projects" that relate to the issues identified in the Nottingham Declaration e.g. more efficient use of energy throughout Council buildings and greener travel plans and strategies.

10.

Although the Declaration commits local authorities it is made clear in the document that any actions will involve other partners and the local community. To this end it is felt essential that the working group referred to in the preceding paragraph work with the "Environment and Sustainability Theme Group" of the Luton Forum, the Local Strategic Partnership.(LSP}.

RISK IMPLICATIONS 11. The Council risks criticism of its community leadership role if the Executive determine not to sign-up to the Nottingham Declaration and the associated actions. There is also a risk to the Council's credibility if the Executive agrees all the recommendations but fails to establish the working group and carry through the identified actions.

12.

COUNCILLORS CONSULTATIONS 13. Councillors Howes and Strange have been consulted in the preparation of this report.

OPTIONS 14. The Executive could determine not to sign-up to the Nottingham Declaration and to take no action to address the impacts of climate change.

BACKGROUND PAPERS 15. Nottingham Declaration Action pack provided by the Energy Saving Trust

AGENDA ITEM

EXECUTIVE
DATE: SUBJECT: 26TH MARCH 20017THE NOTTINGHAM CHANGE DECLARATION ON CLIMATE

REPORT BY: CONTACT OFFICER: IMPLICATIONS: LEGAL EQUALITIES FINANCIAL OTHER CONSULTATIONS: COUNCILLORS

DIRECTOR OF SCRUTINY GEOFF BOCUTT 01582 546073

STAFFING COMMUNITY SAFETY RISKS

../ ../ ../

CONSULTED

../

SCRUTINY COMMITTEE CONSULTED OTHER

../

STAKEHOLDERS

CONSULTED

WARDS AFFECTED:

NONE HOWES AND STRANGE

LEAD EXECUTIVE MEMBER(S): COUNCILLORS

RECOMMENDATION(S)

1.

Executive is recommended to: (i) (ii) Note the work that is already going on to reduce the environmental impact of the Council's activity. Note that an officer group has been set up with the title of "The Nottingham Declaration Strategy Working Group". The remit of the group includes the development of a strategy to address all of the Council's commitments under the Nottingham Declaration.

(iii)

Confirm the approach set out in this report to developing the Council's strategy and progressively engaging with partners and others with a view to expanding the scope of the programme to reduce the environmental impact of all activity within the town. Issue a news release and publicise both the action that the Council is taking and the need for everyone to play their part in reducing the impact of their consumption on global warming. Note that National Energy Action has confirmed their support to help the Council to develop their strategy and to plan for an event in the Spring. Ask the Corporate Procurement Manager to review the Council's policies and practices, develop a sustainable procurement strategy and report to the Executive later in the year. Note that the Council and its partners in the Local Resilience Forum have plans and strategies in place to deal with foreseeable emergencies including extreme weather events and that there is a process for updating those plans and strategies circumstances change. Request the Head of Planning to report on the implications of increasingly frequent extreme weather events for the infrastructure requirements of the town and the surrounding area, particularly the growth area. Call for a further report from the officers working group to the meeting of the Executive on 2nd July 2007.

(iv)

(v)

(vi)

(vii)

(viii)

(ix)

BACKGROUND

2.

The Executive received a report on this subject at their meeting on 2ih November 2006. The report of the Chief Executive set out the basis and terms of the Nottingham declaration and recommended the Executive to decide that the Council should sign up to the declaration. The report also described what is being done with the assistance of National Energy Action and working with partners to reduce fuel poverty by tackling the heating and insulation problems of low income households. The Executive accepted the recommendations and instructed the setting up of an officers working group to develop a strategy to meet the commitments in the declaration, to develop plans for more effective and efficient use of energy by the Council, to explore ways in which energy technology can be applied to reduce energy consumption within the Council and the Community and to organise a publicity event and/or campaign promoting energy efficiency for this Spring. The decision of the Executive to sign up to the Nottingham declaration is attached as appendix A.

3.

4.

The Nottingham declaration commits the Council to the following: • Work with central government to contribute, at a local level, to the delivery of the UK Climate change Programme, the Kyoto protocol and the target for carbon dioxide reduction by 2010. Participate in local and regional networks for support. Within the next two years develop plans with our partners and local communities to progressively address the causes and the impacts of climate change, securing maximum benefit for our communities. Publicly declare, with appropriate plans and strategies, the commitment to achieve a significant reduction of greenhouse gas emissions from our own authority's operations, especially energy sourcing and use, travel and transport, waste production and disposal and the purchasing of goods and services. Assess the risk associated with climate change and the implications for our services and our communities of climate change impacts and adapt accordingly. Encourage all sectors in our local community to take the opportunity to adapt to the impacts of climate change, to reduce their own greenhouse gas emissions and to make public their commitment to action. Monitor the progress of our plans against the actions needed and publish the results.

• •

REPORT 5. There is general acceptance that human activity is raising average temperatures worldwide. Unless effective action is taken to reduce the impact of human activity, the effects, which have already begun to be seen, will become more significant to the extent that they will impact adversely on quality of life and on life itself. If the trend of risinq temperatures is to be slowed, halted and, ultimately, reversed it is vital that every contributor to the problem makes a proportionate contribution to the solution. Whilst the Council can only make a marginal contribution in terms of mitigating against global warming, it can and should begin to adapt to its effects. The risks faclnq the Council and the people of Luton include increasingly extreme weather events such as storms and flooding, damage to property including people's homes, scarcity of resources such as fuel and food, risks to health and life and the consequential cost implications of these and other consequential effects. An officer group has been set up with the title of "The Nottingham Declaration Strategy Working Group". The remit of the group includes the development of a strategy to address all of the Council's commitments under the Nottingham Declaration.

6.

7.

8.

The officer group met for the first time on 26th February to assemble information about what the Council is already doing, to identify the issues that need to be addressed to reduce the Council's 'carbon footprint' and to begin to develop a strategy to address these issues. The group consists of officers representing the Chief Executive's department and each of the four service Directorates. The Lead Director is Colin Chick. The issues identified by the Group so far include: • • • • • • • • Buildings - offices, schools, operational buildings (including Active Luton), housing. Vehicles and plant - including employees' travel to and from work and for work Street lighting, signals and illuminated signs Bus services Information technology - its use of energy Refuse - landfill/recycling/reuse/reduce etc. Water consumption Procurement of goods and services - the use of resources in the manufacture and transportation of goods and in the provision of services bought by the Council Airport Tenants - commercial and industrial as well as domestic Other public sector partners Business premises Residents

9.

10.

• • • • • 11.

The Council also has some influence on events beyond the boundary of the Borough; for example through its involvement in the Luton and South Bedfordshire Joint Planning and Transportation Committee that will oversee development in the growth area. Other aspects include the adverse impact of rising temperatures such as extreme weather events and coping with the consequent emergencies and the non-emergency impacts such as the increasing desire/need for air conditioning in buildings and vehicles. As far as emergency planning is concerned the Council, together with multi-agency partners, has formed a Local Resilience Forum whose aim is to ensure that there is an appropriate level of preparedness to enable an effective response to emergencies or disasters which may have a significan impact on the local community. This is done by carrying out risk assessments based on current threats involving a continual cycle of identifying potential hazards, assessing the risks and considering how those risks can be managed. A risk register has been developed and is published on the website. A number of emergency plans have been developed covering such matters as evacuation, flood response, mortuary arrangements, heat wave, reception centre and chemical, biological and nuclear incidents. Further plans in development include such things as

12.

emergency transport, vulnerable persons, schools etc. As each new threat is identified the risk is discussed at the Risk Group and if there is a gap in the planned response, agencies are nominated to develop multi agency plans. 13. The adaptations that will be needed to cope with the longer term effects of global warming and consequent climate change are provided for through the planning system as far as new developments are concerned. The adaptations needed for existing developed areas remain to be identified and planned for. Not addressing these issues will have financial consequences as well as service impacts; addressing these issues will not only ameliorate or even avoid the service impacts but will also save the Council from increased costs and, in some cases reduce costs below their current level in real terms (e.g. by reducing energy consumption). The Council is currently developing its strategy and plans to meet the commitments of the Nottingham declaration. At this stage the overall strategy can be divided into eight sections, each dealing with one broad objective. 1. Assess the energy use by the Council, schools and council housing 2. Reduce the greenhouse gas emissions related to the Council's buildings and service provision 3. Reduce the greenhouse gas emissions related to Luton's schools 4. Address the impact of climate change on the borough 5. Waste minimisation and recycling 6. Planning and transport policies to reduce Luton's carbon footprint 7. Water use, trees and green spaces 8. Raise awareness and encourage good practice across the whole community These section headings will be refined as the Council's strategy emerges. 16. A good deal of work is already going on and achieving results. The members of the officers group have identified the following:

14.

15.

Section 1: Assess the energy use by the Council, schools and council housing What has been done • The Council's current energy consumption has been measured in many areas. Some areas still remain to be addressed. • The Carbon Trust has produced a report on energy use and energy savings opportunities for major Council buildings. • Active Luton's three largest sites (which are leased from the Council) have also been assessed by the Carbon Trust. • A detailed analysis of the cost of energy used by all schools in 2005-06 has been completed. Schools' energy efficiency has been ranked by cost per square metre of floor area. • The Council's fleet of vehicles has been audited by the Energy Savings Trust (report awaited).

The Standard Assessment Procedure (SAP) has been used to assess the energy efficiency of Luton's council housing. Council housing stock in Luton has a very high SAP rating.

What we will do • We will complete the measurement of the Council's current energy consumption. • A programme of efficiency benchmarking of Council buildings will be conducted. • We will continue to monitor the Council's energy consumption and assess any energy savings. • The Council will continue to use the Standard Assessment Procedure (SAP) to assess the energy efficiency of Luton's council housing. Section 2: Reduce the greenhouse gas emissions related to the Council's buildings and service provision What has been done • The Council has purchased 'green' electricity from renewable sources for a number of years. • The Executive recently agreed to the purchase of 'green' electricity as a matter of policy when negotiating future electricity supply contracts. • The Council has undertaken a risk assessment of its forthcoming contracting programme, in conjunction with the Central Buying Consortium, to identify which contracts have the potential for the highest impact on the environment and to ensure contract clauses and specifications contain requirements that identify, quantify and seek to minimise these risks. • A Sustainable Procurement Strategy is in draft and the principles are already being applied pending its formal approval. • Street lighting - use of new lamp technology for all new installations - use Significantly less energy. • Highway maintenance - Rinopatch process for repairing defects reuses existing material, material reuse promoted for larger scale repairs and construction. • Use cycle couriers. • Objective 2 funded projects with environmental sustainability criteria as part of the assessment of project funding and carbon reduction as a key issue and with sustainability criteria as part of the project assessment. • Flexible working - the use of the flextime system can reduce the number of journeys staff make to and from work by up to 10%, • Home working arrangements in place in some departments to reduce journeys to the office. • Mobile working arrangements for some job functions, reducing journeys to the office. • Targeted investment to council housing to improve thermal efficiency wherever possible when repairs/improvements are carried out • Adoption of LPG dual fuel vehicles for the Council's fleet, together with the use of some electric/hybrid vehicles and bio-diesel vehicles.

The Business and Innovation Centre at Butterfield includes a range of sustainability measures including building materials, design, movement sensor lighting, solar water heating and sustainable drainage. It has been assessed as excellent by the Building Research Establishment using their environmental assessment method.

What we will do • Introduce the low cost and no cost energy saving opportunities identified in the report of the Carbon Trust. • Progress our discussions with the Carbon Trust to obtain further reports on Council buildings at no cost. • Research opportunities for grants for energy saving initiatives. Continue discussions with British Gas. • Appoint an Energy Manager (in the Council's Capital and Asset Management division). They will exploit the energy saving opportunities relating to Council buildings • Bring the Sustainable Procurement Strategy to the Executive for approval. • Run an internal publicity campaign to encourage staff to turning off lights, computers and electrical equipment when not in use. • Investigate the possibility of siting a wind turbine on Council land to generate green electricity. • New buildings at Stockwood Discovery Centre will include solar panels and living sedum roofs. • Continue to invest in the council's housing stock to achieve the Decent Homes Plus standard and improve energy efficiency. • When we receive the report on the Council's vehicle fleet from the Energy Saving Trust, follow-up actions will be based on their recommendations. • Active Luton will respond to recommendations from the Carbon Trust with an action plan, prioritised based on return on investment. Implementation will start in April 2007. • The Council will develop an energy policy and plan. • Further actions will result from the energy policy and plan. Section 3: Reduce the greenhouse gas emissions related to Luton's schools What has been done • The academic year 2006-07 is the 'year of action for sustainable schools'. Schools are being encouraged to follow the guidance issued by the DfES and to take relatively simple steps to improve energy efficiency. • School travel plan officer. What we will do • Energy efficiency is a key design aim of Luton's Building Schools for the Future programme. • The ranking of school energy use (ranked by cost per square metre) will be used to prioritise investment in energy saving measures. • The Council has been offered an advance of capital investment for energy saving measures. This is to be targeted at the least efficient primary schools subject to some match funding from the schools.

---------------------------------

The feasibility of introducing renewable technologies at schools sites is being investigated. (Grants of up to 40% are available for biomass, solar thermal, solar photovoltaic, wind turbines and ground source heat pumps). Further actions will be identified as the Council's Strategy is developed.

Section 4: Address the IMPACT of climate change on the borough What has been done • The Local Resilience Forum has developed emergency plans covering such matters as flood response and heat wave. • The Local Resilience Forum maintains a Risk Register which is published on the website. • It has been identified that the Council's Parks service is facing significant impacts from global warming. What we will do • The Local Resilience Forum will develop further plans including such things as emergency transport, vulnerable persons and schools. As each new threat is identified the risk will be discussed at the Risk Group and if there is a gap in the planned response, agencies will be nominated to develop multi agency plans. • The Council will identify and plan for the adaptations needed for existing developed areas of the borough. • The Parks service will address the issues connected with: o Bedding plants o Park and street trees o Possible change to the scheduled pattern of grass cutting • The Strategy Working Group will identify other possible impacts of climate change on Council services. • The Head of Planning is being requested to report on the implications of increasingly frequent extreme weather events for the infrastructure requirements of the town and the growth area. • Further actions will be planned as impacts are identified. Section 5: Waste minimisation and recycling What has been done • Collection and recycling of dry recyclables. • Collection and recycling (composting) of garden waste. • Collection and recycling of waste electrical and electronic equipment (WEEE). • DBFO WRG contract linked to increasing recycling targets above statutory targets and in line with potential higher targets that may be set for 2009/10 and 12/13 and 15/16. • Waste minimisation officer now contacting all Council work areas and establishing 'green champions' in each work area, replacing staff waste bins with recycling bins. • Recycling education campaign targetting ethnic minority and hard to reach groups.

_____________

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•• IlriIIIIDlIIl.111Il

II

Education and Recycling Campaign aimed at schools asking them to replace waste bins with recycling bins in every classroom.

What we will do
• • • Kerbside collection of glass for recycling to start. Pilot scheme to collect kitchen food waste separately. The Council has set waste recycling targets of achieving 31 % domestic waste recycling by the end of 2006/07,37% by the end of 2007/08,42% by the end of 2008/09 and 45% by the end of 2009/10. (Council's statutory target is likely to be 40% by the end of 2009/10 in the review of Waste Strategy 2000). A waste minimisation campaign to be planned for 2008/09 and 09/10 through funding and partnership working with WRAP and DEFRA. Continue to develop the Council's waste minimisation and recycling strategy.

• •

Section 6: Planning and transport policies to reduce Luton's carbon footprint What has been done
• Policy requirement for major developments to incorporate provision of at least 10% of energy requirements from renewable resources, and to produce Green Travel Plans. Cycling encouraged - cycle routes, cycle training, improved facilities for cyclists Bus services - vehicles use low sulphur diesel with traps. Use of public transport encouraged - RTIS, Translink, bus priority measures. Staff discount on rail season tickets. Traffic speed reduction - 20 mph zones where suitable. Registered social landlord (RSL) partners are encouraged to produce energy efficient new homes on new build schemes.

• • • • • •

What we will do
• • • Appoint to the post of Environmental Assessment Manager in the Council's Engineering and Transportation section. Park and ride schemes planned. Growth area proposals to provide homes and jobs to minimise the need for travel, and encourage use of public transport within the conurbation.

Section 7: Water use, trees and green spaces What has been done
• • • • Many extra trees have been planted across the borough. We have started to develop a Green Space Strategy. Grey water storage is used for irrigation in Stockwood park. Sustainable drainage at Butterfield with ponds.

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What we will do
• • • Consider a further tree planting programme. Plan for reduction of water usage and/or storing water on parks land. This water would be used to water parks keeping them green in the summer. Complete the Green Space Strategy. This is will set out the basis on which the Council will protect and enhance existing green spaces and set objectives for meeting shortfalls. The Strategy Working Group will produce a strategy for water conservation as part of its overall strategy.

Section 8: Raise awareness and encourage good practice across the whole community What has been done
• • The Council's decision to sign up to the Nottingham Declaration has been publicised. The Warmer Luton Partnership, co-ordinated by the Council, secures access to energy efficiency and heating improvement grants for vulnerable households through the rnulti-aqency referral scheme. The Warmer Luton Partnership provides information including availability of energy efficiency discounts for households through Cosy Rosy publicity, training and public events. Distribution of free low energy light bulbs when possible (36,000 distributed to vulnerable households in 2005). Housing Improvement Grant funding (private sector) brings improved thermal efficiency.

• •

What we will do
• • • • • Publicise what the Council is doing in the next edition of Lutonline. Promote actions that people can take to reduce their energy consumption. Recruit to the home energy conservation post. This will allow some promotional work with householders. Run a promotional event in spring 2007. The Strategy Working Group will engage with partners including the Luton Forum's Environment and Sustainability Theme Group to develop a strategy for encouraging good practice across the whole community.

17.

The Strategy Working Group is aware of the tools developed by a number of organisations including the Improvement and Development Agency, the Energy Saving Trust, the Carbon Trust and others. These will be used to develop the overall strategy to meet the Nottingham Declaration and subsidiary strategies for energy and water consumption and conservation, sustainable procurement, waste minimisation and recycling, publicity and promotion, working with partners (through the Luton Forum) and adaptation to climate change. Also Luton is fortunate to be the home of the Centre for Sustainable Technologies, based at the Spires (the Luton and Dunstable Innovation Centre). It is hoped that the Centre will be able to provide advice and assistance with initiatives. Nevertheless, there are issues that can be

addressed before these strategies are developed and deployed and it is not intended that their development should impede or divert work that is already going on in relation to procurement, sustainability and the reduction of consumption. 18. National Energy Action has confirmed its offer to assist the Council with the development of its strategy and has also said it will assist with the 'event' planned for the Spring. This initiative is large in terms of its scope and therefore it is proposed to phase the development of initiatives and actions. The initial emphasis is on reducing the environmental impact and particularly the carbon footprint of the Council's activity (this includes working with contractors and suppliers). The scope will then be extended to partners, including voluntary and community bodies, by working through the Luton Forum and ultimately extending to other independent and commercial organisation within the Town through Chamber Business and business associations. The Council also has a leadership role to convey the important messages about carbon reduction to residents of the Town. One of the next steps is to publicise the issue and what the Council is doing and has decided to do so that awareness can be raised amongst local people and firms. This will be done through the next edition of Lutonline.

19.

20.

LEGAL IMPLICATIONS 21. There are no legal implications to this report and this has been agreed with the relevant solicitor in Legal Services on 8 March 2007.

STAFFING IMPLICATIONS 22. The members of the officers working group all have other roles and responsibilities and therefore the time available for this initiative is constrained. When the strategies have been approved an action plan will be drawn up and at that stage the tasks will be analysed between those that can be mainstreamed as part of the normal work of the Council and those that require additional resources if they are to be pursued. However the Council has already approved two posts with specific responsibilities in respect of this initiative, namely the post of Energy Manager in the Capital and Asset Management Division and the post of Environmental Assessment Manager in the Engineering and Transportation Division.

COMMUNITY SAFETY 23. Global warming is predicted to resulting in an increase in both the frequency and the severity of extreme weather events. The Council and its partners will need to be prepared to respond to such events and to deal with the consequences.

FINANCIAL IMPLICATIONS 24. There are no immediate financial implications relating to this report and this was agreed by the Finance Manager (Corporate & Customer Services) on s" March 2007.

RISK IMPLICATIONS 25. The Council's services will be at risk of disruption if preparations are not made in time to deal with the effects of climate change.

COUNCILLORS CONSULTATIONS 26. Councillors Howes and Strange have been consulted in the preparation of this report.

SCRUTINY COMMITTEE CONSULTATIONS 27. The Environment and Non-Executive Functions Scrutiny Committee has chosen 'carbon footprint' as a subject to be monitored by the committee and has asked to be kept appraised of the work of the officers group referred to above.

OPTIONS 28. The Executive could confirm the approach set out in this report or reject it and determine a different approach to the issues of sustainability and climate change.

APPENDIX 29. Appendix A: Executive decision number EX/321/06.

BACKGROUND PAPERS 30. Report of the Chief Executive to the Executive on 2ih November 2006: "The Nottingham Declaration on Climate Change". Report of the Acting Head of Capital and Asset Management to the Executive on 26th February 2007: "Green Energy Policy". The Nottingham Declaration on Climate Change.

31 .

32.

APPENDIX A EXECUTIVE - 27THNOVEMBER 2006

EXTRACT FROM THE DECISION SHEET

Decision number EX/321/06 (i) That approval be given to sign up to the Nottingham Declaration. (ii) That the Chief Executive be instructed to establish a small working group of officers to develop a strategy to meet the commitments in the Nottingham Declaration. (iii) That the offer of support from National Energy Action to help the working group develop the strategy be accepted. (iv) That the working group be instructed to develop plans regarding a more effective and efficient use of energy by the Council. (v) That the working group be requested to explore ways in which energy technology can be used to make a significant difference to energy use within the Council and the community. This will include looking for an 'early win' project to prove that this can be achieved. (vi) That the continuing success of Cosy Rosy and other measures to combat fuel poverty be noted and that officers be instructed to examine ways to build on those projects. (vii) That the working group be instructed to organise an event and/or publicity campaign promoting energy efficiency for Spring 2007. (viii) That the working group be instructed to report back to the Executive in March 2007 for approval of the strategy and to take decisions relating to (iv), (v), (vi) and (vii) above. Reason: To address the impact of climate change.

AGENDA ITEM

8.1
COMMITTEE: ENVIRONMENT AND NON-EXECUTIVE FUNCTIONS SCRUTINY
2ND

DATE: SUBJECT:

APRIL 2007

UPDATE ON EXECUTIVE DECISIONS - THE NOTTINGHAM DECLARATION DIRECTOR OF SCRUTINY

REPORT BY:

CONTACT OFFICER: IMPLICATIONS: LEGAL EQUALITIES FINANCIAL STAFFING

GEOFF BOCUTT

01582 546073

COMMUNITY SAFETY ENVIRONMENT CONSULTATIONS OTHER

WARDS AFFECTED: NONE

PURPOSE 1. The purpose of this report is to keep the committee informed about progress being made by the Energy Conservation and Carbon Reduction Group of Officers.

RECOMMENDATION(S) 2. Environment and Non Executive Functions Scrutiny Committee is recommended to note the report

BACKGROUND 3. At the meeting on 22nd February 2007, in considering its work programme the committee decided that the 'carbon footprint of the Council' should be

added to the committee's work programme 'so that the committee can be kept informed of progress being made by the Energy Conservation and Carbon Reduction Group of Officers'. REPORT 4. The officers group has been re-named as 'the Nottingham Declaration Strategy Working Group'. The group consists of officers from all of the Council's departments. Members of the group have contributed to the progress report that was submitted to the Executive on 26th March 2007 (Appendix A attached). The group is scheduled to meet again after the Executive and before this meeting and I will report orally on the decision of the Executive and the subsequent meeting of the officers group.

PROPOSAL/OPTION 5. The committee is asked to consider the appended report to the Executive, the decisions of the Executive and the oral report on the meeting of the officers group.

LEGAL IMPLICATIONS 6. There are no direct legal implications to this report. This has been agreed with the relevant solicitor in Legal Services on 23 June 2007.

APPENDIX Appendix A - The Nottingham Declaration on Climate Change - report of the Director of Scrutiny to the Executive on zs" March 2007 (Agenda Ref: 12). LIST OF BACKGROUND PAPERS LOCAL GOVERNMENT ACT 1972, SECTION 1000 See the background papers to the appended report to the Executive.

AGENDA ITEM

COMMITTEE:

ENVIRONMENT AND NON-EXECUTIVE FUNCTIONS SCRUTINY 12TH JUNE 2007 CARBON FOOTPRINT - UPDATE ON THE WORK OF THE NOTTINGHAM DECLARATION STRATEGY GROUP DIRECTOR OF SCRUTINY

DATE: SUBJECT:

REPORT BY:

CONTACT OFFICER:

GEOFF BOCUTT

01582 546073

IMPLICATIONS: LEGAL EQUALITIES FINANCIAL STAFFING COMMUNITY SAFETY ENVIRONMENT CONSULTATIONS OTHER

WARDS AFFECTED: NONE

PURPOSE 1. The purpose of this report is to keep the committee informed about work being undertaken and progress being made by the group of officers that has been established to follow up on the Council's commitment to the Nottingham Declaration on Climate Change.

,,_",_"",.

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RECOM MENDATION(S) 2. Environment and Non Executive Functions Scrutiny Committee is recommended to consider the report and advise the Executive whether to adopt the draft statement of principles. BACKGROUND 3. The meeting of this committee on a= April 2007 received a report on the work that had been carried out up to that stage and the decision made by the Executive on 26th March 2007. Attached as appendices are the Nottingham Declaration on Climate Change (Appendix A) and the decision of the Executive on 26th March 2007 (Appendix B). REPORT 4. Since the last meeting of this committee the officers group has met on 2nd May and will have met again on 31 st May. The group has prepared a draft statement of principles (appendix C) for consideration by Members as the basis for integrating existing policies and developing new policies on carbon reduction and sustainability. 5. A sub group is working on an 'energy event' to take place on Saturday 14th July 2007 in St. George's Square to raise the profile of carbon reduction and to provide information and advice to the general public. Details of the event are being developed and further information will be reported at the meeting. 6. Work is also going on to improve the content on the Council's website relating to carbon reduction and it is planned to have this completed by the end of May. PROPOSAL/OPTION 7. The committee is asked to consider this report and the oral update, to review the draft statement of principles and decide what advice to give to the Executive when they consider the draft on 2nd July. LEGAL IMPLICATIONS 8. No legal issues arise in this report. This has been agreed with the relevant solicitor on 22 May 2007 .

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FINANCIAL IMPLICATIONS 9. The draft statement of principles includes a number of references to the need to invest. The level of investment required, and the level of payback that can be achieved, can not be estimated at this stage. Any investment will need to be considered as part of future budgets and medium term financial plans against other corporate priorities, and will need to be supported by a robust business case. Agreed by the Finance Manager for Environment & Regeneration on 23rd May 2007. ENVIRONMENT IMPLICATIONS 10. The contribution that the Councilor even the whole Town can make to the reduction of global warming is small but it is important that everyone makes a contribution. There are likely to be significant adverse effects on the lives of local people due to climate change and more extreme weather events unless action is taken to prepare for them and reduce their impact

APPENDIX A. The Nottingham Declaration on Climate Change B. Executive decision No EX/80/07 on 26th March 2007 C. Draft Statement of Principles for embracing the Nottingham Declaration on Climate Change. r ).iC ) ! _~") -\
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LIST OF BACKGROUND PAPERS LOCAL GOVERNMENT ACT 1972, SECTION 1000 11. Report 8.1 to the meeting of this committee on 2nd April 2007.

AGENDA ITEM

EXECUTIVE
DATE: SUBJECT: 28TH AUGUST 2007 THE NOTTINGHAM CHANGE DECLARATION ON CLIMATE

REPORT BY: CONTACT OFFICER: IMPLICATIONS: LEGAL EQUALITIES FINANCIAL OTHER CONSULTATIONS: COUNCILLORS

DIRECTOR OF SCRUTINY GEOFF. BOCUTT 01582 546073

STAFFING COMMUNITY SAFETY RISKS

CONSULTED

SCRUTINY COMMITTEE CONSULTED OTHER

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STAKEHOLDERS

CONSULTED

WARDS AFFECTED: ALL LEAD EXECUTIVE MEMBER(S): COUNCILLOR WORLDING

RECOMMENDATION(S)

1.

Executive is recommended to accept the advice of the Environment and Non-Executive Functions Scrutiny Committee and adopt the draft statement of principles set out at Appendix A to this report.

REPORT 2. The Executive, at the meeting on 26th March 2007, considered a report on the progress being made on implementing the Nottingham Declaration on Climate Change and decided as follows:

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(i)

That the work that is already going on to reduce the environmental impact of the Council's activity be noted. That it be noted that an officer group has been set up with the title of "The Nottingham Declaration Strategy Working Group". The remit of the group includes the development of a strategy to address all of the Council's commitments under the Nottingham Declaration. That the approach set out in the report of the Director of Scrutiny (Ref: 12) to developing the Council's strategy and progressively engaging with partners and others with a view to expanding the scope of the programme to reduce the environmental impact of all activity within the town be confirmed. That approval be given to issue a news release and publicise both the action that the Council is taking and the need for everyone to play their part in reducing the impact of their consumption on global warming. That it be noted that National Energy Action has confirmed their support to help the Council to develop their strategy and to plan for an event in the Spring. That the Corporate Procurement Manager be requested to review the Council's policies and practices, develop a sustainable procurement strategy and report to the Executive later in the year. That it be noted that the Council and its partners in the Local Resilience Forum have plans and strategies in place to deal with foreseeable emergencies including extreme weather events and that there is a process for updating those plans and strategies if circumstances change. That the Head of Planning be requested to report on the implications of increasingly frequent extreme weather events for the infrastructure requirements of the town and the surrounding area, particularly the growth area. That a further report from the officers working group be submitted to the meeting of the Executive on 2nd July 2007. (EX/801O?)

(ii)

(iii)

(iv)

(v)

(vi)

(vii)

(viii)

(ix)

3.

The event in the Spring referred to in (v) above took place on Saturday 14th July in St. George's Square with the objective of raising the profile of carbon reduction and providing information and advice to the general public. The officers group has developed a draft statement of principles which was submitted to Environment and Non-Executive Functions Scrutiny Committee on 12th June for their consideration. The Scrutiny Committee decided 'that the Executive be advised to adopt the draft statement of principles'.

4.

5.

Subject to the approval of the Executive the statement of principles will form the basis for the development of policies and strategies relating to the commitment the Council has made to the Nottingham Declaration.

LEGAL IMPLICATIONS 6. There are no legal implications to this report and this has been agreed with Viv Mercer in Legal Services on 3rd July 2007.

EQUALITIES IMPLICATIONS 7. The impacts of climate change and the increasingly frequent occurrence of severe weather events are likely to have the greatest adverse impact on those with least resources. Successful action to reduce the Council's carbon footprint by reducing energy consumption and in other ways are likely to reduce the overall cost of the Council's activities in the long run as well as making a contribution to reducing the rate of climate change. Measures to mitigate the impact of extreme weather events will protect the town's infrastructure, particularly in respect of transport and other public services to the benefit of those who are the greatest users.

FINANCIAL IMPLICATIONS 8. The draft statement of principles includes a number of references to the need to invest. The level of investment required, and the level of payback that can be achieved, cannot be estimated at this stage. Any investment will need to be considered as part of future budgets and medium term financial plans against other corporate priorities, and will need to be supported by a robust business case. Agreed by the Finance Manager for Environment & Regeneration on 2nd July 2007. IMPLICATIONS

ENVIRONMENTAL 9.

The contribution that the Council or even the whole Town can make to the reduction of global warming is small but it is important that everyone makes a contribution. There are likely to be significant adverse effects on the lives of local people due to climate change and more extreme weather events unless action is taken to prepare for them and reduce their impact.

SCRUTINY COMMITTEE CONSULTATIONS 10. The Environment and Non-Executive Functions Scrutiny Committee was consulted about this on 1ihJune and their decision to advise the Executive to adopt the statement of principles is set out above.

OPTIONS 11 . The Executive can accept or reject the advice of Environment and NonExecutive Functions Scrutiny Committee or they can ask the officers group to

reconsider and review or revise any or all of the principles set out in the appendix. APPENDIX 12. Appendix A: Statement of Principles for embracing the Nottingham Declaration on Climate Change

BACKGROUND PAPERS 13. 14. 15. Report to the Executive on zo" March 2007-07-02 Report to the Environment and Non-Executive Functions Scrutiny Committee on 1ih June 2007 Minutes of the Environment and Non-Executive Functions Scrutiny Committee on 1ih June 2007

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APPENDIX A

DRAFT Statement of Principles for embracing the Nottingham Declaration on Climate Change
1 o o o o o Minimisation The Council will minimise its energy use to a level consistent with providing services at a suitable level The Council will invest in energy efficiency measures whenever the predicted payback at current energy prices is greater than the whole life cost. The Council will invest in energy efficient devices, including heating, cooling and lighting equipment, both in existing installations and in new-build The Council will ensure its estate is properly maintained to enable energy use to be optimised The Council will minimise its use of transport and use the least environmentally damaging mode consistent with value for money (economy, efficiency and effectiveness) . The Council will minimise its use of resources to deliver services and achieve its goals The Council in its own operations will aim to minimise waste, and then recover and re-use or, failing that, re-cycle as much of its waste material as is practicable The Council will assist businesses and the public to minimise waste, and then recover and re-use or, failing that, re-cycle, as much of their waste material as is practicable The Council will review its estate in order to prioritise buildings in greatest need of improvement to reduce use of physical resources The Council will, through its 'Reshaping the Estate' initiative, seek to achieve the highest levels of sustainability practically achievable. The Council will ensure sustainable land use policies are implemented within its area The Council will maximise the use of grey and rain water and minimise the use of mains water Green Sources The Council will use and promote energy and materials from renewable sources whenever it is available and affordable

o o o

o o o o

2 o

3
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Information, Advice & Guidance to Staff & Public- Changing Behaviours The Council will encourage and promote cycling and walking whenever it is practical and safe The Council will promote sustainable living to the residents of Luton by providing information about the likely consequences of energy usage and global warming and the changes they can make to reduce its impact. The Council will promote sustainable activities to business in the Borough Partnership & Networks The Council will participate in Local & Regional Networks for support The Council will work with partner agencies to reduce their environmental impact and with business organisations and businesses to reduce the environmental impact of all the human activity in Luton

o 4 o o

5 o

Evaluation & Funding The Council will evaluate all the significant implications of proposed measures to reduce carbon consumption and greenhouse gas emissions, not just those that are immediately apparent. The Council will consider the financial implications of all these commitments and, within the constraints of affordability, make appropriate provision in future budgets and medium term financial plans.

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6
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Adaptation The Council, in partnership with other public protection agencies, will maintain its awareness of and preparedness for extreme weather events The Council will predict, plan and provide for the consequences for Luton of foreseeable climate change

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