Managing Recipient Objects And Address Lists

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Configuring Recipient Objects Recipient Types 

User Recipient  Contact  Group  Public folder
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User Recipients

‡ Mail-enabled users.

‡ Mail-box enabled users.

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Mail-Enabled Users
‡ Any Active Directory Domain User. ‡ Does not have mail box in Exchange Organization. ‡ Can send E-mail to others ‡ Cannot Receive E-mails from Others

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Mail-BoxEnabled Users
‡ Any Active Directory Domain User. ‡ Have own mail box in Exchange Organization. ‡ Can send E-mail to others ‡ Can Receive E-mails from Others

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Contact Recipients
‡ Contacts Recipients similar to mail-enabled users.

‡ Their e-mail address points to a mailbox out of the exchange organization.

‡ They don¶t have user account in Active directory domain.
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Group Recipients
‡ Any Active Directory Domain Group. ‡ Does not have mail box in Exchange Organization. ‡ When an E-mail sent to an address associated with the group every one in that group receives the message. ‡ Cannot Send E-mails to users.

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Public Folder Recipients

‡ This is not individual users or group of users. ‡ Mail-enabled folder in on Exchange Organization. ‡ Used for discussion forums and Newsgroups

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Creating Recipient Objects

‡ When you install Exchange 2003 by default all user accounts have mailboxes created in exchange organization. ‡ If any existing user does not have mailboxes you can create it by exchange task wizard

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Managing Mailboxes
‡ ‡ ‡ ‡ ‡ ‡ ‡ Deleting a mailbox. Reconnecting a mailbox. Modifying e-mail addresses. Configuring storage Limits. Hiding a mailbox from GAL. Configuring delivery restrictions. Forwarding mailboxes to other e-mail address.
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Deleted Mailbox Retention

‡ Deleted Mailbox retention is new feature of Exchange 2003 server. ‡ Mailbox will not be deleted for 30 days by default.

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Configuring Storage Limits
‡ Three ways to configure storage limits ‡ Individual mailbox. ‡ Individual mailbox storage. ‡ Mailbox store policy.

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Configuring mailbox Permissions

‡ Send E-mail on behalf of some one ‡ Access a mailbox to view, edit or create Items

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Managing mail-enabled groups
‡ Domain Local group
Members of this group is not published in Global catalog server

‡ Global group
‡ Members of this group is not published in Global catalog server

‡ Universal group
‡ Members of this group is published in All Global catalog servers

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Limiting Access to groups
Limiting access to Mail-Enabled groups Two Ways Hiding a mail-enabled group Restricting access to mail enabled-group

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Configuring Information Stores
Information Stores contain ‡ Mailbox Store ‡ Public Folder Store Exchange Server 2000 Standard Edition Supports Only One Storage Group One mailbox and One Public Folder Store Exchange Server 2003 Enterprise Edition Supports Up to Four Storage Groups Each storage group Contains up to FIVE databases
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Adding Databases
‡ Once you create a Storage group you can add databases to the storage group Databases can be ‡ Mailbox stores or ‡ Public folder stores
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Creating and Managing Public Folders
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Overview
‡ ‡ ‡ ‡ ‡ Introduction to Public Folders Configuring Public Folder Permissions Managing Public Folder Replication Replicating Public Folders Setting Public Store Policies

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‡Introduction to Public Folders
‡ ‡ ‡ ‡ ‡ ‡ Exchange 2003 Public Folder Features Creating Public Folders Configuring Public Folders Supporting Multiple Public Folder Trees Configuring Public Stores Public Folders in Active Directory

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Exchange 2003 Public Folder Features
Mail Enabled Multiple Public Folder Trees

Referrals Enabled by Default

Exchange 2000
Full-Text Indexing
a«. b«. c«. «.

Enhanced Security

Accessible from the File System

Accessible from the Web

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Creating Public Folders
Exchange System Manager

Administrator

Sales Marketing

Microsoft Outlook

User
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Configuring Public Folders
Folders New Tree Public Folders Internet Newsgroups Business HR Marketing Training Sales Seattle
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Supporting Multiple Public Folder Trees
MAPI IMAP4 NNTP HTTP
All Public Folders Business HR Marketing Training All Public Folders Business HR Marketing Training All Public Folders Business HR Marketing Training

Web/NNTP

Sales

Seattle

Sales

London

Public Folders Business HR

Public Folders Business HR

Public Folders Business HR

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Configuring Public Stores
Public Folder Store (LONDON) Logons Public Folder Instances Public Folders Replication Status Full-Text Indexing

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Public Folders in Active Directory
Public Folder Store Directory (mail enabled items)
Products Personnel Handbook Forms

Address Book (AB enabled items)
Products Personnel Handbook
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‡ Configuring Public Folder Permissions

‡ Overview of Security in Exchange 2003 ‡ Inheritance of Permissions on Public Folder Objects ‡ Types of Public Folder Permissions ‡ Item and Property Permissions ‡ Assigning Permissions with Outlook

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Overview of Security in Exchange 2003

Active Directory

Exchange 2000

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Permissions on Public Folder
‡ Objects: Organization, Administrative Group, Public Folder Tree ‡ Public Folder Related Permissions
Create Public Folder Create Top Level Public Folder Modify Public Folder Deleted Item Retention, Folder Expiry, Folder Quotas, Folder Replica List Modify Public Folder ACL and Admin ACL Administer/View Information Store Create Named Properties in the Information Store
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Public Folder Permissions
Control permissions of users accessing the public folder.
Folder

Control which users can access messages sent to a mail-enabled public folder.
Message

Active Directory

Control who can manipulate the Active Directory object for a mail-enabled public folder. Control the right that administrators have to a public folder.

Administrator
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Item and Property Permissions
Exchange 2000
Parent Folder

W

1:00 Meeting

R

Sales Properties

F

Meeting notes

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Assigning Permissions with Outlook
New Toy Ideas Properties
General Home Page Administratio Forms Permissions n

Name:

Role:

Default Joe Howard Anonymous

Author Owner None

Add... Remove Properties..

Permissions Roles: Author Create items Read items Create subfolders Edit items None Own All Folder owner Folder contact Folder Visible Delete items None Own All

OK

Cancel

Apply

Help

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‡ ‡ ‡ ‡ ‡ Creating a Public Folder Replica Monitoring Public Folder Replicas Connecting to a Public Folder Replica Public Folder Referrals

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Creating a Public Folder Replica
Public Folder Public Folder

Replicate Public Folder

Public Folder

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Monitoring Public Folder Replicas

Replication Status Name Last Received Time Number of Replicas Replication Status HR 2 In Sync PUBLIC FOLDER H.. 5182000 3:43 PM 2 Local Modified

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Connecting to a Public Folder Replica

Routing Group W Cost = 10

Cost = 50 Routing Group X Routing Group Y Cost = 50

Routing Group Z
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Public Folder Referrals
Properties
Content Restrictions Delivery Options Details General Remote Bridgehead Delivery Restrictions Name: Routing Group Connector

Connects this routing group with: Second Routing Group (First Administrative Group) Cost: 1

Any local server can send mail over this connector These servers can send mail over this connector: Server LONDON VANCOUVER Virtual Server Default SMTP Virtual Server Default SMTP Virtual Server

Add«

Remove

Do not allow public folder referrals Apply Help OK Cancel ADVANTAGE PRO ² Chennai¶s Premier Networking Training Centre

‡Replicating Public Folders
‡ ‡ ‡ ‡ ‡ Message State Information Replicating Created and Deleted Messages Replicating Message Modifications Backfilling Public Folders Content Conflicts

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Message State Information
The PFRA Is Responsible for Replicating Messages and Uses Attributes to Track Changes
Change Number
New Toy Ideas

Combination of Information Store identifier and Change Counter

Time Stamp Predecessor Change List
Fall Season

List of Information Stores that have changed the message and their most recent Change Numbers

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Replicating Created and Deleted Messages

Information Store Public Folder Replica

Public Folder Replica

SMTP

Public Folder Replica

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Replicating Message Modifications
Message information is compared upon receipt at Information Store 2

Information Store 1 Exchange Server 1

Change #, Time Stamp, and Store #

Information Store 2 Exchange Server 2

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Backfilling Public Folders
1 Change Message 2 Status Message Change Message Backfill Request 3

Information Store 3

Information Store 2

Change Message

4

Information Store 1
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Content Conflicts
Exchange Server 1 Exchange Server 2

Information Store 1 Change Message Time

Information Store 2

OK Time

Change Message

Change Message

Conflict
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