Managing Recipient Objects And Address Lists

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Configuring Recipient Objects Recipient Types 

User Recipient  Contact  Group  Public folder
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User Recipients

‡ Mail-enabled users.

‡ Mail-box enabled users.

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Mail-Enabled Users
‡ Any Active Directory Domain User. ‡ Does not have mail box in Exchange Organization. ‡ Can send E-mail to others ‡ Cannot Receive E-mails from Others

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Mail-BoxEnabled Users
‡ Any Active Directory Domain User. ‡ Have own mail box in Exchange Organization. ‡ Can send E-mail to others ‡ Can Receive E-mails from Others

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Contact Recipients
‡ Contacts Recipients similar to mail-enabled users.

‡ Their e-mail address points to a mailbox out of the exchange organization.

‡ They don¶t have user account in Active directory domain.
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Group Recipients
‡ Any Active Directory Domain Group. ‡ Does not have mail box in Exchange Organization. ‡ When an E-mail sent to an address associated with the group every one in that group receives the message. ‡ Cannot Send E-mails to users.

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Public Folder Recipients

‡ This is not individual users or group of users. ‡ Mail-enabled folder in on Exchange Organization. ‡ Used for discussion forums and Newsgroups

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Creating Recipient Objects

‡ When you install Exchange 2003 by default all user accounts have mailboxes created in exchange organization. ‡ If any existing user does not have mailboxes you can create it by exchange task wizard

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Creating Recipient Objects

GO to ACTIVE DIRECTORY USERS AND COMPUTERS

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Creating Recipient Objects

Create new user

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Creating Recipient Objects

Type user name

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Creating Recipient Objects

Type Password

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Creating Recipient Objects

Check this box to create mail box for this user

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Creating Recipient Objects

Click finish

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Creating Recipient Objects

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Creating Recipient Objects

Right click the user and go to exchange tasks

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Mail box created so move mail box option shown here

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Creating Recipient Objects

Go to Exchange System manager

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Creating Recipient Objects

Unless mail is sent to this user mail box cannot be seen here

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Configuring IIS

Click IIS

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Configuring IIS

Right click Default Web page and properties

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Configuring IIS

Go to WEB site

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Configuring IIS

Type exchange server IP address

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Accessing OWA

Type this URL here

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Accessing OWA

Type user name and password of mailbox enabled user here

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Accessing OWA

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Accessing OWA

Administrators Outlook Web Access

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Accessing OWA

Now Admini8strator¶s mail box is shown in exchange System Manager

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Accessing OWA

Click new and then messages

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Accessing OWA

Click send

Type To address and some message

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Accessing OWA

Sent message is displayed here Click sent items

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Accessing OWA

Exchange is now Shows user¶s mailbox

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Accessing OWA

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Accessing OWA

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Accessing OWA

Open users OWA

The new message is received

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Accessing OWA

Right click and select reply

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Accessing OWA

Type message and send it

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Accessing OWA

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Accessing OWA

Administer receives the message

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Configuring Mail enabled users

Go to Active Directory Users and computers

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Configuring Mail enabled users

Create new user

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Configuring Mail enabled users

Type username

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Configuring Mail enabled users

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Configuring Mail enabled users

Click next

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Configuring Mail enabled users

Click finish

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Configuring Mail enabled users

Select user properties

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Configuring Mail enabled users

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Configuring Outlook express

Select outlook express

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Configuring Outlook express

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring Outlook express

Select tools and go account option

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Configuring Outlook express

Select add then go mail

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Configuring Outlook express

Type name

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Configuring Outlook express

Type email id

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Configuring Outlook express

Type exchange server ip address

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Configuring Outlook express

Type account name

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Configuring Outlook express

Select finish

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Configuring Outlook express

Select create mail options

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Configuring Outlook express

Type mail id

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Configuring Outlook express

Mail is reached to recipent

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Checking Mails

Mail is undeliverable to mail enabled users

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Checking Mails
Select Reply

Mail is now opened

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Checking Mails

Click Send

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Checking Mails

Select mail to view

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Checking Mails

Undelevarable Message

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Managing Mailboxes
‡ ‡ ‡ ‡ ‡ ‡ ‡ Deleting a mailbox. Reconnecting a mailbox. Modifying e-mail addresses. Configuring storage Limits. Hiding a mailbox from GAL. Configuring delivery restrictions. Forwarding mailboxes to other e-mail address.
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Deleting a Mailbox
Go to ad users

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Deleting a Mailbox

Select user properties go to exchange tasks

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Deleting a Mailbox

Click next

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Deleting a Mailbox

Select delete mailbox click next

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Deleting a mailbox

Click next to delete mailbox

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Deleting a Mailbox

Click finish

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Deleting a Mailbox

Go to system manager

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Deleting a Mailbox

User Sree not deleted permanently due to mail box retention feature

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Deleted Mailbox Retention

‡ Deleted Mailbox retention is new feature of Exchange 2003 server. ‡ Mailbox will not be deleted for 30 days by default.

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Deleting a Mailbox

Go to system manager

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Deleting a Mailbox

Click mailbox Store and Properties

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Deleting a Mailbox

Default Individual Mail retention period

Default Mailbox retention period

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Deleting Mailbox

To delete mail box permanently right click mailbox and click run cleanup agent

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Deleting a Mailbox

Click next Mailbox now marked for deletion

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Deleting Mailbox

Click Purge to delete mailbox permanently

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Reconnecting mailbox

Click reconnect to reconnect the mailbox again

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Reconnecting Mailbox

Reconnect option opens this dialog box you can reconnect it to same user or different user click advanced

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Reconnecting Mailbox

Click Find now

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Reconnecting Mailbox

Select user

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Reconnecting Mailbox

Select user sree

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Reconnecting Mailbox

Selected user shown here

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Reconnecting Mailbox

Click ok

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Reconnecting Mailboxes

Mailbox now reconnected

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Hiding Mailboxes and Address from GAL

Open OWA and Click new message

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Hiding Mailboxes and Address from GAL

Double Click To to see Global Access List

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Hiding Mailboxes and Address from GAL

Type the name you want to see

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Hiding Mailboxes and Address from GAL

Type S users starting with S is displayed

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Hiding Mailboxes and Address from GAL

To hide sree go to Active directory users and computers select user sree and properties

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Hiding Mailboxes and Address from GAL

Go to Exchange Advanced

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Hiding Mailboxes and Address from GAL

Click This option

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Hiding Mailboxes and Address from GAL

Now user sree is hidden from GAL

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Modifying E-mail Address

To change email address of a user right Click user

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Modifying E-mail Address

Click Properties

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Modifying E-mail Address

Click this option

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Modifying E-mail Address

Click SMTP

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Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Modifying E-mail Address

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Configuring Storage Limits
‡ Three ways to configure storage limits ‡ Individual mailbox. ‡ Individual mailbox storage. ‡ Mailbox store policy.

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Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Store Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Individual mailbox Storage Limits

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

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Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Mailbox Store Policy

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Configuring mailbox Permissions

‡ Send E-mail on behalf of some one ‡ Access a mailbox to view, edit or create Items

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Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring mailbox Permissions

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Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Delivery Restrictions

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Forwarding mailboxes to other addresses

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Moving Mailboxes

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Managing mail-enabled groups
‡ Domain Local group
Members of this group is not published in Global catalog server

‡ Global group
‡ Members of this group is not published in Global catalog server

‡ Universal group
‡ Members of this group is published in All Global catalog servers

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Query-Based Distribution groups

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Query-Based Distribution groups

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Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Query-Based Distribution groups

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Query-Based Distribution groups

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Limiting Access to groups
Limiting access to Mail-Enabled groups Two Ways Hiding a mail-enabled group Restricting access to mail enabled-group

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Hiding a mail-enabled groups

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Hiding a mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Hiding a mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Hiding a mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Hiding a mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

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Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Restricting Access to mail-enabled groups

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Configuring Information Stores
Information Stores contain ‡ Mailbox Store ‡ Public Folder Store Exchange Server 2000 Standard Edition Supports Only One Storage Group One mailbox and One Public Folder Store Exchange Server 2003 Enterprise Edition Supports Up to Four Storage Groups Each storage group Contains up to FIVE databases
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Adding Storage Groups

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Adding Databases

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Adding Databases

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Adding Databases
‡ Once you create a Storage group you can add databases to the storage group Databases can be ‡ Mailbox stores or ‡ Public folder stores
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Adding Databases

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Adding Databases

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Adding Databases

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Adding Databases

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Adding Databases

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Adding Databases

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Creating an Address List

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

ADVANTAGE PRO ± Chennai¶s Premier Networking Training Centre

Go to system manager

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Select the folders and right click select new option

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select public folder tree

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Go to public folder tree ,Right click select properties

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Assign a name for the public folder tree

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Go to First Storage group right click select new public store

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Browse and select the public folder tree and select ok

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Assign a name for your public store

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Click yes to continue to mount

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Mounting in process

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Thus the store is mounted successfully ,click ok

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Go to public folder tree name (bob) right click select new public folder

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Specify the name

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Select the protocol

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Select the exchange virtual server then right click select new virtual directory

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Select public folder and assign a public store name (advantagebob)

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Go to advantagebob right click browse

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Enter the user name and password

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Click ok

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Outlook Web access is opened

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Try posting the mail

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