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100 Great Time Management Ideas (100 Great Ideas)

100 Great Time Management Ideas (100 Great Ideas)

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Published by: carpinisan on Jun 15, 2011
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111179 Gt T Man Text.indd 139

1/5/09 11:27:24

140 • 100 GREAT TIME MANAGEMENT IDEAS

• Lunch, when even the process of discussing when to go, with
whom, and where can assume time-consuming proportions.

• The end of the day, when everyone is getting tired and a chat is a
welcome excuse to wind down early.

There are places too where you are prone to get caught and

conversation runs on. In some companies, the reception area acts as

a sort of plaza with people passing through it in different directions

using their chance encounters as an excuse for a chat. Every office

layout has its own version of this.

Because people’s work patterns are different, and because you can

benefit from the occasional break (see Idea 36), moments when you

have time for a chat may not suit others and vice versa. If everyone

thinks about this in a constructive way, then some—necessary—

chat will occur, but in the context of mutual respect for people’s time

and without what you intended to be a two-minute pause turning

into half an hour and two cups of coffee. So beware and be careful—

there is no need to be standoffish and there is particularly no need

to screen out useful conversations, but remember that this can be a

major factor eating away at productivity, and act accordingly.

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100 GREAT TIME MANAGEMENT IDEAS • 141

People who work together in an office can be infected by the

prevailing practices and habits. In an office where some people

habitually arrive late in the morning and nothing is said, more

people will tend to follow suit and the situation will spread and get

worse. This is a negative point, but the principle is the same with

the positive.

The idea

If you want time management to be an issue that people care about,

think about, and work at, then you must take the initiative and lead

by example.

In practice

Several practices may be useful here, for example:

• Set up standard systems: It is not too dictatorial to set up, and
insist on, certain systems that you feel will help everyone’s time

utilization: for example, the same priority codes used around the

office, the same basis for completing diaries (or even the same

diary or time system), an insistence on tidy desks—and more.

• Use standard reporting procedures: Here again a standard helps.
Such things as memo style, when, where, and how meetings

are scheduled, bulletin boards, all can help create a climate of

efficiency if they are well organized.

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