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iBepartment of QEbucation
DepEd Complex, Meralco Avenue, Pasig City
0 R DE R s. 2011
JAN 1 4 2011
FOR THE IMPLEMENTATION OF THE CY 2011 SCHOOL BUILDING PROGRAM (RSBP)
Regional Secretary, ARMM Regional Directors Schools Division/ City Superintendents All Others Concerned
1. The appropriation for the CY 2011 DepEd School Building Program was allocated by legislative district in accordance with the allocation criteria under Republic Act No. 7880. Enclosed are the guidelines for the preparation of Priority List of School Buildings to be funded under this Program marked as Enclosure No.1. 2. As proposed during the 2010 series of regional and national coordination meetings between the Department of Education (DepEd) and the Department of Public Works and Highways (DPWH), the submission of priority list will be prepared early in order for the DPWH to thoroughly assess and inspect the candidate schools. This will also give enough time for the Congressional Representative to concur with the list prepared by DepEd and DPWH. In preparing the final list of priority schools, please take note of the budgetary ceiling for each congressional district and the standard cost for the different project components. The division offices shall determine the specific allocation for elementary and secondary levels based on actual needs, provided, that the actual allocation for both levels would not exceed the budgetary ceiling of the congressional district. Further, the list of recipient schools shall be drawn from the updated Instructional Room Analysis of the Basic Education Information System (BEIS) data for School Year 2010-211. The allocation list per Legislative District was provided to the Regional Office through the Regional Physical Facilities Coordinator.
4. During the series of 2010 regional coordination meetings between DepEd and DPWH on the implementation of the Regular School Building Program, it was emphasized that the DPWH shall only construct "Complete" school buildings for new construction except for multi-storey constructions which DPWH can program construction by phase. However, the completion of these projects with partial construction shall be prioritized for programming in the ensuing year's budget. Ocular inspections of the proposed recipient schools
The priority listings shall be duly approved by the Schools Division/ City Superintendents and the DPWH District Engineer with the concurrence of the Congressional Representative concerned.: As stated Reference: DepEd Order: No. (02) 638-7110.: (02) 633-7263. Bonifacio Building. The priority lists of schools shall be submitted to the Physical Facilities and Schools Engineering Division . To ensure that the school buildings can be used by the start of SY 20112012 in the month of June.01-06-11 FSC SCHOOLBUILDINGS SCHOOLS . 7. procurement shall immediately commence once the Special Allotment Release Order (SARO) is released by the Department of Budget and Management (DBM). Immediate dissemination of and compliance with this Order is directed. The standard No. electrical and water facilities conditions and to determine actual classroom/repair needs as well as the estimated cost/financial requirements thereof. 9. Please refer to Part "V" of Enclosure No. Pasig City with telefax nos. 2010 To be indicated in the Perpetual Index under the following subjects: PROGRAMS R-MCR/DO-RSBP. 01-2009 dated January 20.Office of the Planning Service (PFSED-OPS) at the 4th Floor. the list of schools shall be deemed approved. 2011. DepEd Complex.com following the format in Enclosure No. format of the Priority Listings is reflected in Enclosure 6. In the event that there is no response from the concerned Congressional Representative within fifteen (15) days from receipt of the proposed list of recipient schools for approval. Please see Enclosure No.2 on or before February 10. (02) 638-4108 or through e-mail address: pfsed firstname.lastname@example.org be undertaken to assess present site. s.3. BR. 5. 1 for the components of a "Complete" school building.for reference. The provincial costs (based on normal conditions) shall be provided by the Regional Physical Facilities Coordinators (RPFC) or by the Physical Facilities and Schools Engineering Division (PFSED)of the Central Office. Meralco Avenue. The DPWH District Engineer should agree with the cost set by the DepEd for a "Complete" school building. ~8-rRO Secretary Encls.2. 10. 2009 relative to the conduct of bidding in the absence of SARO. 8. 3 for the Government Procurement Policy Board (GPPB) Circular No.
60% will be allocated for School Furniture while the remaining 40% will be allocated for School Buildings. b. B. 50% Based on School-Age Population. the following should be considered for prioritization: 1. Prioritization Scheme 1. In preparing the final list of school building projects. The CY 2011 Regular School Building Program has a budgetary allocation of ONE BILLION PESOS (PhP 1. Identification of Sites A. 2. Under the 10% Reserved Funds. s.Enclosure No.A.1 to DepEd Order No.3.00 Billion). 2011 GUIDELINES FOR THE PREPARATION OF PRIORITY LISTS OF SCHOOL BUILDINGS TO BE FUNDED UNDER THE CY 2011 REGULAR SCHOOL BUILDING PROGRAM (RSBP) I. The Office of the Planning Service (OPS) shall determine the specific allocation for elementary and secondary levels based on the actual needs provided that the total allocation for both levels does not exceed the budgetary ceiling of the legislative districts. 10% Reserved Funds. viz: Color Code Black Red Gold Yellow ClassroomPupil/Student Ratio Schools without permanent classrooms 56 and above 51-55 46-50 Level Of Priority 151 Priority 2nd Priority 3rd Priority 4tn Priority Page 1 of 5 . This amount will be allocated by legislative district in accordance with the allocation criteria mandated under R. New Construction Schools belonging to the following zones. II. The allocation list per Legislative District is available at the Division and Regional Offices through the Division and Regional Physical Facilities Coordinators. 7880 otherwise known as "Fair and Equitable Allocation of the DECS' Budget for Capital Outlay". School Building Allocation a. 40% Classroom Shortage.
Installation of electrical wiring or general rewiring. Other Priorities a. e. Provision of classroom/school buildings for resettlement areas with suitable school sites. Waiver from the principal of the original recipient school that he/she agrees to realign his/her funds to another school b. Provision of potable water supply system and repair of water facilities. covered by mudslides and flash floods.Conventional Design a. multi-purpose workshop (to be used for conducting home economics and industrial/ practical arts classes) and science laboratories. Rehabilitation or reconstruction of school buildings damaged by typhoons. c. 7m x 9m classroom . Standard Classroom Design 1. will be considered provided a valid justification why it was prioritized. 3. Reconstruction and Repair/ Rehabilitation a. 4. schools that fall under the blue color category having a pupil/student ratio of below 1:45. Construction/Repair of toilet. b. Realignment request shall be supported with the following documents. b. Original copy of request with justification. 2.To be adopted for all Public Elementary and Secondary schools regardless of its location and class size. III.In case no schools belong to the aforementioned color codes. Page 2 of 5 . Replacement of school buildings razed by fire. Certificate of Availability of Funds (CAF) c. Completion a. Replacement. Repair of structures which are already dangerous to the lives of the school populace. d. old and dilapidated structures which have been condemned as finally approved by the Superintendent. Provision of classroom/school building for indigenous peoples (IPs). Completion of unfinished school buildings utilized for academic instruction. c. a. C.
Design suitability to actual site condition shall be considered in the finalization of plans.Contractor's Tax Where Page 3 of 5 . The provincial costing shall be provided by the Regional Office. Wooden School Building may be constructed in far flung areas.*Conduct of Soil investigation is required for at least a threestorey school building or as may be necessary before the procurement of the project. Standard Cost of Educational Structures As agreed during the 2010 series of regional coordination meetings between DepED and DPWH. The costs of school buildings which are based on two types of school building designs are as follows: Material Specification Concrete Hollow Block Flooring Slab Rebars Doors Exterior Ceiling Type I 6" Ordinary-Type With Rebars Panel Door With Exterior Ceiling Type II 4" Ordinary-Type Without Rebars Flush Doors Without Exterior Ceiling The cost for each type of school building. Subsequent funds for this will be downloaded to the implementing office. which is the estimated Total Project Cost (TPC). Typhoon-Resistant School Building typhoon and flood prone areas. through the Regional Physical Facilities Coordinators (RPFC). Special Design a. specifications and allocation per school. may be constructed in b.Direct Cost IC . or by the Physical Facilities and Schools' Engineering Division (PFSED) of the Central Office. is computed as follows: TPC = DC IC CT GE = = = = DC + IC + CT + GE MC + LC 19% (DC) 12% (DC + IC) 1% (DC + IC + CT) DC .Indirect Cost CT . The provincial costs of school buildings are based on the prevailing cost of construction materials in a particular province. 2. IV. provincial costs of school buildings will be adopted in the implementation of the regular school building program.
Components of a "Complete" School Building Per agreement between DepED and DPWH during the 2010 series of clustered regional coordination meetings. The cost may also vary for schools that will need additional site development or will require special design.Estimated Government Expenses MC . 7.Material Cost LC . roofing or weather protection. far-flung or for island schools which will incur additional expenses for handling of materials to project site. 6. 8. full cathedral-type ceiling. V. DPWH shall only construct "complete" school buildings for new construction. 5. VII. the completion of the said projects shall be prioritized in the succeeding implementation of the RSBP. However. Regardless of the location of the recipient school or condition of project site. cemented floor. except for multi-storey constructions which can be programmed as partial construction (but usable/functional) if there is limited budget. 4. local government units (LGUs) or by nongovernment organizations (NGOs) through a memorandum of agreement (MOA). smooth finished (plastered) walls. Modes of Implementation School building projects will be undertaken either by DPWH through contracting. two entrances with doors.Labor Cost The costs of school buildings shown in Annex "C" are for normal conditions only. complete set of windows. 3. blackboards VI. all school buildings to be constructed must have "COMPLETE" features. The features of a "COMPLETE" school building are as follows: 1. complete electrical wires and fixtures (for areas with electrical facilities). The cost may vary for remote.GE . Coordination and Consultation Schools Division/City Superintendents or their representatives should coordinate/consult with the concerned Representative of the Legislative District and the DPWH District Engineer in the preparation of Page 4 of 5 . and 9. painted walls. 2. ceiling and roofing.
the original copy to be submitted to the PFSED. realignment of school building projects may be avoided. VIII. in the preparation of the final listing of recipient schools. the format shown in Annex "B" should be strictly followed.the final listing of recipient schools. The said listing should be jointly approved by the Schools Division/City Superintendent. Page 5 of 5 . IX. Reporting Format/Submission In preparing the list of recipient schools. the Schools Division Superintendents or their representatives may coordinate with the concerned Representative of the Legislative District. Civil Society Monitoring of Projects Civil society groups will be involved in the monitoring of the procurement and implementation of the Regular School Building Program. The final listing should be prepared in triplicate copies. Likewise. duplicate copy to the Regional Office and the triplicate copy to be retained by the division Office concerned. to prevent duplication of recipient schools in the DepED School Building Program for Red & Black Schools or in any other School Building Project being implemented by other agencies and NGOs. With closer coordination and consultation. District Engineer and duly concurred by the Representative concerned. LGU through the Local School Board and other concerned entity.
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civil within the calendar information: Plan (APP) . and Local Government Units Guidelines Clarifying the Procurement Activities which may be Undertaken Without an Issued Allotment SUBJECT U} Purpose This Circular is being issued to clarify the procurement procedures an agency may undertake prior to the receipt of the funds/allotment programmed for the purpose.0 Definition of Terms As used in this Circular. Ortigas Center. Philippines 1605 CIRCULAR 01-2009 20 January 2009 TO Heads of Departments.2 3.es Corporate Center. This document contains the following .3. Annual Procurement agency must prepare goods. only when tapped as implementing units and recipients of fbnd transfers from the national government. Bureaus. The allotment issued may either be through the Agency Budget Matrix (ABM) which covers the comprehensive release of specifically appropriated items in the agency's budget or through the Special Allotment Release Order (SARO). Ortigas Jr. 2..Enclosure No.1 Allotment document issued by the Department of Budget and Management (DBM) which authorizes an agency to incurobligations for a specified amount as contained in a legislated appropriation. s. offices and agencies of the national government eNG) including state universities and colleges (SUCs).3 to DepEd Order No. 2. Offices and Agencies of the National Government including State Universities and Colleges. bureaus. Paslg City. F. 2011 Unit 2506 Raff!. the requisite document that the to reflect the entire procurement activity (I. works to be procured) that it plans to undertake year. GQvernlllentFinanciallnstitutions.1 All departments. as follows: 3. the following terms are defined.0 Coverage 2. Government Owned and/or Controlled Corporations. Road.e. Government-owned and/or controlled corporations (GotCs) and local government units (tGUs). services.
2. General description of the procurement.3 3.2 3.1 For specifically appropriated items as reflected in the annual budget of the national government agency.2. For multi-year projects.5 3.2.6 3. For lump sum allocation of a department or agency. including government financial institutions as well as LGUs.2. Multi-Year Projects programs/projects/activities complete.7 3.1) 3.3 Name of the procurement program/project. and.8 . which contains an annual breakdown of the full project cost. A MYOA.3.5 3.those items in the budget of agencies for which the Implementing Units and the specific amounts allocated for each have not been identified in the National Expenditure Program (NEP) or the General Appropriations Act (GAA). Project management office or end-user unit. Approved Budge! fur the Cuntract (ABC) . Source of fund.3 In the case of GOCCs. the ABC represents the amount of fund transfers which they receive from a national government agency to implement a program/project/activity.1 3.Year Obligational Authority has been issued. 3.2. Procurement method to be adopted. or a GOCC or LGU tasked to undertake a program/project/activity. obligates agencies to 3. Time schedule for each procurement activity. this corresponds to the allocation of the specific implementing unit as determined by the head of the department/agency. Multi-Year Obligational Authority (MYOA) .2.2) 3.6 3.3. the amount corresponding to either the full cost of a single year or multiyear program/project/activity.4 3. 3.refers to the following: NGs including SUCs (referred to in Section 2.2 GOCCs and LGUs (referred to in Section 2.refers to programs/projects/activities which have an implementation period of not more than a year.-23.7 Single Year Projects (SYPs) .2.a document issued by DBM either for locally funded projects or foreign assisted projects implemented by agencies in order to authorize the latter to enter into multi-year contracts for the full project cost. the ABC shall be the amount reflected in the Multi-Year Obligational Authority. (MYP) refers to budgetary which will take more than one (1) year to 3. Lump-sum Appropriations and Centrally Managed Items (CMIs) .4 Implementing Units (IUs) . for which a MuIti. Approved Budget for the Contract.agencies or bureaus within a department of the national government.3.
A 9184).6 As prescribed under Section 47.0 General Guidelines 4.· . 4.4 4.the submitted by the President to Congress in Article VII of the Constitution. All procurement activities should be within the total project cost and categories reflected in the MYOA issued by DBM for the said MYP.1 Consistent with Section 7 of the Implementing Rules and Regulations Part A (IRR-A) of Republic Act 9184 (R. For specifically appropriated projects. shall be the basis of the enactment. For MYPs.sourced from either the existing/current year's budget or the NEP -. Subtitle B. 3. can proceed with the procurement activities prior to issuance of the notice of award.is not sufficient to cover the total cost of the project. no contract involving the expenditure of public funds shall be entered into unless the proper accounting official of the procuring entity shall have certified as to the availability of funds and the allotment to which the expenditure or obligation may be properly charged. it is required that a MYOA must already have been issued in accord with DBM Circular Letter 2004-12 prior to commencement of any procurement activity. To facilitate the immediate implementation of projects even pending approval ofthe GAA.. Thus. For lump-sum appropriations or CMls under the agency's budget. shall only be made under the following instances: 4. the MYOA shall be a pre-requisite for procurement of a multiyear contract.7 .9 National Expenditure Program (NEP) . proposed national budget accord with Section 22. regardless of whether the procurement is to be conducted through competitive bidding or any of the alternative methods of procurement. The NEP general appropriations bill. Chapter 8.3 4. ". The notice of award. Title I. all government procurement shall be undertaken in accordance with the APP as approved by the head of the procuring entity. the head of the agency shall identify and thereafter notify the IUs of the amount allocated for the projects they are to implement.2 4. the ABC shall be based on the budget levels under the NEP submitted to Congress. On the basis of said notification. Book V of the Administrative Code of 1987. for which the initial funding -. which upon its General Appropriations Act (GAA). -3include in their budget proposal for the ensuing years the amount programmed for the said year(s).5 4. the heads of the respective IUs.. agencies can proceed with the procurement activities prior to issuance of the notice of award using as basis the NEP figures. becomes the 4. as procuring entities.
Should it become necessary to extend the validity of bids and. Pursuant to Section 41 of the IRR-A of R. 4. procuring entities shall ensure that their bid documents expressly reserve their right to reject bids. Chairperson . declare a failure of bidding.2 4.7. Bidders.A. For transparency.0 (Original Signed) ROLANDO G.0 The provisions of GPPB Circular 02-2008 dated 01 August 2008 which are inconsistent with any of the provisions of this Circular are hereby revoked or modified accordingly. For guidance and compliance.9 5. 9184.-44. the procuring entity concerned shall request in writing all those who submitted bids for such extension before the expiration date. ABM or SARO for the full cost of the project.8 The notice of award shall also be made within the bid validity period. if applicable. the procuring entity reserves the right to declare a failure of bidding if the funds/allotment for the program/project/activity has been withheld or reduced through no fault of the procuring entity. 6. and not to award the contract without incurring any liability if the funds/allotment for said program/project/activity has been withheld or reduced through no fault of its own. This Circular shall take effect immediately. ANDA YA.1 Upon receipt of the. 4. and Upon receipt of actual cash transfer for GOCCs/LGUs.7. however. They are also encouraged to emphasize this reservation clause during pre-bid conference or submission of bids. shall have the right to refuse to grant such extension without forfeiting their bid security.0 7. the bid securities. JR.