Special GL Transactions: Definition

Special GL Indicator

Customers reconciliation accounts

Accounts defined for Special GL Transactions

Special GL Transactions allow the user to post the document to an alternative GL account instead of normal Customers reconciliation account, They are defined in Customizing for Customers and Customers reconciliation accounts.

Posting a Down Payment

Customers Account 10 1 Bank Account 10 GL Down Payments 10 1

The Customer pays A Ltd a down-payment: $10.000,The down payment is booked on Customers account with Special GL indicator The amount of $10.000,- is shown on Customers account, but on different GL Account, instead of Customers reconciliation account Except of normal special GL transactions, in the system there may be defined noted items. If the special GL transaction is defined as noted item than postings with this indicator do not lead to an update of the transaction figures. Typical example is Down Payment Request: a posting done with this indicator stores only an information in the system that is used later to post automatically a down payment.

Inter-company Processing
AR header reference = AP header reference
Inter-coy Billing Invoice (IV)

SD / CRM Document 200000224 4 HDR Ref: 2000002244

Copart Inc

AP

Inter-coy Billing Invoice (IV)

AR

SD Document 100000114 4 HDR Ref: 1000001144

Copart Dallas Yard

F110

AP

FI Document 300001524 4 HDR Ref: 2000002244

AR

Copart VB2

FI Document 200000634 4 HDR Ref: 1000001144

F110

AR header reference = AP header reference

Cash Receipting / Payments

B u si e ss Tra n sa cti n s i cl d e d i n o n u n Pro ce ss: C u sto m e r Pa ym e n ts
Manual Checks Clear Customer Accounts Post processing transactions Idocs

Inter-company Payments

Manual Check Deposit - Activity Flow

C heques w

Check Deposit - Account Assignment

Check Deposit List

Customer Account

Postings

O.b.) 200,-

200,- (1

Incoming checks Account 1) 200,200,- (2 Bank Account 2) 200,-

Check Deposit - Initial Specification

House Bank ID

Customer Matchode

Postprocessing method: 2 - batch input 4 - direct posting (on-line)

Check Deposit - Posting

Posting

Processing type 2

Batch Input

Direct Posting

Processing type 4

Process

Process

Log

Log

Clearing: Customer and Vendor

1 2 3 Customer invoice Customer invoice Customer payment 46,000 20,000 26,000

Customer 1 46,000

ABC Inc. 46,000 3

Customer 3 20,000

ABC Inc. 20,000 2

Bank 3 26,000

Dunning - Process Overview

Customer Open Items
Update

Dunning Program

Print Dunning Notices

Customer Master Record

Update

Dunning Proposal

Schedule Dunning Run Check / Edit Dunning Proposal

The dunning run creates a dunning proposal which can be edited, deleted, and recreated as often as necessary. If desired, the dunning run can directly and automatically be followed by the printing of dunning notices. The editing of the dunning proposal would therefore be skipped. As a general rule, receivables are due at the net due date.

Dunning Blocks
Dunning Block

0001
Customer Master OR Line Items

You can prevent customer invoice from dunning. There are two ways to to it:

You can enter a dunning block in the item (e.g. customer invoice); then the system puts this item on the blocked items list and this items is not included in the dunning notice. You can enter a dunning block in the customer master. In such case the system does issue a dunning notice at all for this account.

Dunning Levels
Dunning Levels

A Ltd dunning procedure has three dunning levels. The higher the dunning level the more insistent is the dunning text. Each item to be dunned gets a dunning level according to its days in arrears. From one dunning run to another the dunning level can only be raised by one, i.e. no dunning level can be skipped.

Print Dunning Notices

1
Schedule printout

2
Check Spool Request(s)

Print Notices

The print program for the dunning procedure:

generates dunning notices, enters the dun date and the dunning level into the dunned items (e.g. invoices) and customer master records.

If one-time customers are dunned, the dunning data is only updated in the items. Dunning notices are printed in a sequence defined by sort criteria.

Buyer A/R
Buyer Settlement, including the steps related to creating buyer invoices, processing payments from buyers, accepting deposits from buyers, paying refunds, etc. Miscellaneous buyer A/R processes not covered in Buyer Settlement, including managing deposits, NSF items, credit chargebacks, etc. For checks and other receipts such as money orders, cashiers checks, company checks, and cash, the receipts are deposited in the bank daily. A daily deposit slip will be printed from the system. If errors are discovered with the deposit slip or during the bank reconciliation process, the system will allow corrections to be made to the deposits. If a check is identified as NSF, the system will allow you to mark it as NSF and an invoice or debit memo will be created to post the receivable amount back to the Buyers account. We will also need the system to automatically mark the Buyer as suspended. Similarly, if a credit card chargeback is received in the CMF file from First Data, the system will automatically post the balance back to the Buyers account with an invoice or debit

Misc A/R
For miscellaneous A/R items, such as rents from tenants, the invoice to record the receivable is manually posted in Accounts Receivable. Payments are generally made by check and follow the standard process for manually posting the cash receipts and applying them to the customer account. The process for printing the deposit slips and depositing the payments in the bank are the same in SAP. Two other examples of miscellaneous A/R invoices are the UPI process and Trade Centre. The settlement process culminates in the entry of manual miscellaneous A/R invoices to record the revenues and are then cleared with the payments from the Buyer at the same time

Integrate dispute information in line item layout

Dispute Case from Document

Collection Mgt