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RFP-WiFi-Decatur-GA

RFP-WiFi-Decatur-GA

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RFP issued by Decatur (GA) seeking ISP to upgrade the existing WiFi network, maintain and operate it.
RFP issued by Decatur (GA) seeking ISP to upgrade the existing WiFi network, maintain and operate it.

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CITY OF DECATUR ISP SERVICES RFP

Request for Proposal Internet Service Provider For Municipal Wireless Network

City of Decatur PO Box 220 Decatur, GA 30031

June 13, 2011

CITY OF DECATUR ISP SERVICES RFP

Table of Contents 1. General Information .................................................................................................................... 1 1.1 Executive Summary .............................................................................................................. 1 1.2 Background Info ............................................................................................................... 1 1.2.1 Demographics ................................................................................................................ 1 1.3 RFP Timetable ...................................................................................................................... 2 1.3.1 Deadline for Questions .................................................................................................. 2 1.3.2 Proposal Due Date ......................................................................................................... 2 1.3.3 Evaluation Committee Recommendation .................................................................... 3 1.3.4 Agreement Negotiation, Award and Notice to Proceed................................................. 3 1.3.5 Agreement Duration...................................................................................................... 3 1.3.6 Withdrawal of Proposals ................................................................................................ 3 1.3.7 Rights of City ................................................................................................................. 3 1.3.8 Collusion ........................................................................................................................ 4 1.3.9 Affirmative Action/Agreement Compliance.................................................................. 4 1.3.10 Systematic Alien Verification of Entitlement (SAVE) Program… ………………....6 2. RFP Requirements ...................................................................................................................... 5 2.1 Business Model Requirements .............................................................................................. 5 2.2 Network Requirements ......................................................................................................... 6 2.2.1 Security .......................................................................................................................... 6 2.2.2 Authentication, Authorization and Accounting (AAA) ................................................. 6 2.2.3 Customer Service ........................................................................................................... 7 2.2.4 Provisioning ................................................................................................................... 8 2.2.5 Operations and Support Systems (OSS) ........................................................................ 8 2.2.6 Network Monitoring and Onsite Maintenance .............................................................. 9 2.2.7 Network Operations Center (NOC) and Point of Presence (PoP) .............................. 10 2.2.8 Transition Project Plan................................................................................................. 10 2.3 Work Performance .............................................................................................................. 10 2.3.1 Deliverables and Schedule ........................................................................................... 10 2.3.3 Period of Performance ................................................................................................. 11 2.3.4 Insurance ...................................................................................................................... 11 3. Proposal Preparation .............................................................................................................. 12 3.1 Proposal Instructions ........................................................................................................... 12 3.1.1 Readability ................................................................................................................... 12 3.1.2 Format .......................................................................................................................... 12 3.2 Proposal Contents ............................................................................................................... 12 3.2.1 Executive Summary ..................................................................................................... 12 3.2.2 Company Overview and Fact Sheet ............................................................................. 13 3.2.4 Business Proposal ........................................................................................................ 13 3.2.5 Technical Proposal ....................................................................................................... 14 3.2.6 Qualifications and References ..................................................................................... 14 3.2.7 Price Proposal .............................................................................................................. 15 3.3 Selection Process and Criteria ............................................................................................ 15 4. Proposal Evaluation ................................................................................................................. 15 4.1 Evaluation Process .............................................................................................................. 15 4.2 Proposal Clarifications ........................................................................................................ 16

CITY OF DECATUR ISP SERVICES RFP

4.3 Agreement Award .............................................................................................................. 16 4.3.1 Agreement Negotiation ............................................................................................... 16 4.3.2 Agreement Requirements............................................................................................ 16 4.3.3 Document Review & Confidential Material ................................................................ 16 5 Appendices................................................................................................................................. 17 5.1 Appendix A: General Information Form ............................................................................ 17 5.2 Appendix B: Insurance and Indemnity Requirements ........................................................ 18 5.3 Appendix C Affidavit Verifying Applicant Status ............................................................. 19

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CITY OF DECATUR ISP SERVICES RFP

1. General Information 1.1 Executive Summary
The City of Decatur is looking to partner with an Internet Service Provider (ISP) that will: • • •

Study the existing municipal wireless network and advise the City on improvements and upgrades to the WiFi network Provide marketing and customer acquisition services Operate, maintain and support the network that currently serves educational, residential, commercial, and municipal customers within the City of Decatur boundaries The City needs the Proposer to make recommendations about how to modify the existing network to improve performance and stability and to focus on those areas that can be served reliably.

Note that Agnes Scott College students are served by a WiFi network in the dormitories that is not the subject of this RFP. However, it is desirable that the ISP will provide free access to Agnes Scott College students as they use the City’s WiFi network.

1.2

Background Info

1.2.1 Demographics
The City of Decatur, chartered by the State of Georgia in 1823, is a city of 4.2 square miles with 19,335 residents, 7760 households and 3,856 families. This equates to a household density of 1848 households per square mile. The daytime population is roughly 30,000. In addition, there are 1050 businesses plus 1350 students at the following institutions: • • Agnes Scott College: 850 students Columbia Theological Seminary: 500 students

The City provides a full range of municipal services including police and fire protection, municipal court, building inspections and permitting, public works operations, refuse collection, street sweeping, engineering, parks and recreation, operation of a municipal cemetery, community and economic development and general administrative services. The City of Decatur is the seat of DeKalb County, a large, urban county in the Atlanta metropolitan area. With its central location within the county and as the location of county offices and the court system, Decatur’s economy is primarily a service economy. Legal, banking, medical, insurance, accounting, governmental and educational services are the mainstay of this economy. The essential nature of these services provides a solid basis for the City’s sustained economic well-being.

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CITY OF DECATUR ISP SERVICES RFP The City has many attractive demographic elements for a successful municipal wireless network: • • • • • • Highest household density within the state of Georgia Highly educated, forward-thinking, technology-literate citizens 66% of residents under the age of 45 55% of residents have bachelor’s degree or graduate degree Socioeconomic and racial diversity Large number of professors, media (CNN, AJC, local news) personnel, lawyers, medical, and other professionals

In November 2006, the City initiated the municipal wireless network project as a recipient of the Wireless Communities Georgia grant through the State of Georgia and the Georgia Technology Authority. The City used funding from the State, the City, City Schools of Decatur, Agnes Scott College, Columbia Theological Seminary and the Downtown Development Authority to design, build and own the network. A private Internet Service Provider was selected in 2007 to operate the network. Currently, the ISP provides 2 consecutive hours of free service in addition to a fee service across the service area.

1.3 RFP Timetable
The RFP is being released on June 13, 2011. Following is a listing of events associated with the RFP process. Milestone/Activity RFP Released Questions from Proposers Due Response to Questions and Issuance of Any Addenda RFP Response Due Selected Proposer Announced City Commission Approval Date/Time 6/13/11 6/20/11 6/24/11 7/1/11 7/22/11 8/1/11

The schedule after the RFP response due date is tentative and may be modified at the City’s discretion.

1.3.1 Deadline for Questions
The deadline for questions from Proposers is June 20, 2011 at 5 pm EST. All questions shall be submitted by e-mail to Andrea Arnold at andrea.arnold@decaturga.com. If applicable, an addendum will be e-mailed to respondents by June 24th at 5 pm EST. No member of the Proposer’s team or their respective firms shall contact the City’s managers, employees, consultants or agents to discuss this RFP except regarding matters of process. Oral instructions or information concerning this RFP given out by the City’s managers, employees, consultants or agents to prospective Proposers shall not bind the City.

1.3.2 Proposal Due Date

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CITY OF DECATUR ISP SERVICES RFP Proposals are due on July 1st, 2011 at 4:00 pm EST. Proposals may be e-mail electronically to Andrea Arnold at andrea.arnold@decaturga.com. Proposals received after the Proposal Due Date and Time are late and shall not be accepted. For more details on the content and format for the proposal, please read Section 3.2.

1.3.3 Evaluation Committee Recommendation
An Evaluation Committee will be appointed to evaluate and score all proposals according to the criteria and point factors specified in Section 3.3.

1.3.4 Agreement Negotiation, Award and Notice to Proceed
The City will negotiate the terms of the Agreement with the selected Proposer. Upon successful negotiation and following the award and execution of an agreement, the City will issue a Notice to Proceed to the Successful Proposer following approval of the Agreement by the City Commission.

1.3.5 Agreement Duration
The City will award the initial agreement for a three-year term with the option for two-year extensions after the initial term is complete.

1.3.6 Withdrawal of Proposals
A Proposer may withdraw its proposal at any time before the expiration of the time for submission of proposals as provided in this RFP by delivering to Ms. Arnold’s office a written request for withdrawal signed by, or on behalf of, the Proposer.

1.3.7 Rights of City
This RFP does not commit the City to enter into an Agreement, nor does it obligate the City to pay for any costs incurred in preparation and submission of proposals or in anticipation of an agreement. The City may investigate the qualifications of any Proposer under consideration, require confirmation of information furnished by the Proposer, and require additional evidence or proof of the qualifications to perform the Services described in this RFP. The City, as it deems in its own best interests, reserves the right to: 1. 2. 3. 4. Reject any or all proposals. Issue subsequent Requests for Proposal. Postpone opening for its own convenience. Remedy technical errors in the Request for Proposal process.

5

CITY OF DECATUR ISP SERVICES RFP 5. 6. 7. Approve or disapprove the use of particular subcontractors. Solicit best and final offers from all or some of the Proposers. Waive informalities and irregularities in proposals.

1.3.8 Collusion
By submitting a proposal, each Proposer represents and warrants that its proposal is genuine and not collusive or made in the interest of or on behalf of any person not named therein; that the Proposer has not directly or indirectly, induced or solicited any other person to submit a sham proposal or any other person to refrain from submitting a proposal; and that the Proposer has not in any manner sought collusion to secure any improper advantage over any other person submitting a proposal.

1.3.9 Affirmative Action/Agreement Compliance
In connection with the furnishing of supplies or performance of work under the contract, the selected Proposer agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal and State laws, regulations, and executive orders to the extent that the same may be applicable and further agrees to insert the foregoing provision in all subcontracts awarded hereunder. 1.3.10 Systematic Alien Verification of Entitlement (SAVE) Program Georgia law requires applicants for public benefits in Georgia’s cities and counties to verify their legal status. The State of Georgia has defined “public benefits” to include contracts, business licenses, and certain other government services. If necessary, your eligibility will be verified through the Systematic Alien Verification of Entitlement (SAVE) program operated by the United States Department of Homeland Security. Respondents must complete the attached ‘Affidavit Verifying Applicant Status for City of Decatur Public Benefit’ in Appendix C.

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CITY OF DECATUR ISP SERVICES RFP

2. RFP Requirements 2.1 Business Model Requirements The City is seeking a Proposer that will provide the following services for the wireless
broadband network that is owned by the City: 1. 2. 3. 4. 5. 6. 7. Customer acquisition services including branding and marketing Bandwidth provisioning for public and private Internet traffic Customer provisioning Customer support: Tier 1, 2 and 3 Network maintenance and monitoring Billing and Reporting Provide design, testing and technical guidance, as needed.

The City needs the Proposer to make recommendations about how best to scale the existing network to improve performance and to serve the high demand areas of the City where service can be provided reliably. The successful Proposer is expected to work with the City to develop budgets for immediate hardware upgrades and longer term, strategic hardware purchases. The City owns the network, which consists of ~170 Cisco 1500 nodes (including spares) as well as ~ 102 PTP backhaul links. The City will provide access to City buildings and facilities which the Proposer may leverage to establish connectivity with the nearest PoP as well as may locate servers and other equipment in City facilities. The City will also continue its efforts to promote and market the network to residential, commercial, municipal and educational users within the city. In exchange, the City expects that the Proposer will compensate the City with a revenue share, which will reflect a percentage of gross revenue that the Proposer receives from residential, commercial, and other customer segments that use the network that is the subject of this RFP. In the response, the Proposer should address the following questions in regards to its customer acquisition activities, service offerings, proposed revenue share and other details that make up the business plan:

1. What would be the service offerings, bandwidth and associated price points for the residential, commercial, student and other user groups that exist within the City? 2. What would be the service offerings and bandwidth for the municipal employees that would use the network? 3. What would be the proposed revenue share, expressed as a percentage of gross revenue? 4. What would be the service offerings and associated pricing options that would be part of the Connecting Families program that the City has implemented? 5. What is the Proposer’s sales and marketing program that will be used to acquire customers? Provide examples of other communities where this program has been used and the results that the Proposer has achieved. 6. What are the target penetration rates for residential and business customers in order to generate the required Return on Investment (ROI) for this network?

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CITY OF DECATUR ISP SERVICES RFP

2.2 Network Requirements
The following specifications represent standards that the City believes will result in a Network that achieves its objectives, as outlined in previous sections. The City expects Proposers to devise a Network that is capable of at least meeting, and preferably exceeding the standards proposed below. However, the City reserves the right and is prepared to consider alternative solutions and counter proposals.

2.2.1 Security
The Cisco mesh network that has been deployed by VC3, Inc. will provide security within the network core for the four main classes of users of this network: municipal, residential, commercial and educational users. The Proposer should detail any additional security measures that they may implement on the client and/or server side that would overlay the security protocols in the core network.

2.2.2 Authentication, Authorization and Accounting (AAA)
The ISP should provide mechanisms to support Authentication, Authorization and Accounting (AAA) for access, resource control and accounting. AAA is a vital part of the security and function of the network, as these systems control and log access to the network, and aid in generating customer billing records. The system should have the following features: • • • Authentication and authorization of mobile and nomadic residential and business users using a RADIUS standard system. Ability to use or block resources based on user credentials and/or location. Accounting information for billing and utilization purposes from wireless network and authentication system: o Per user connected time. o Per user sent/received data.

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CITY OF DECATUR ISP SERVICES RFP

2.2.3 Customer Service
The Proposer should be able to provide the following customer service levels for its own customers: Tier 0: Web-based self-help tools such as FAQ that contain troubleshooting tips and applets that enable the user to perform diagnostic tests. Tier 1: Handle basic account and configuration information regarding the wireless network CPE. Tier 2: More advanced configuration issues, including issues of billing and provisioning between the SP and the Proposer. Tier 3: Onsite maintenance and troubleshooting of network issues. Please detail your Customer Service program, addressing each of the service levels mentioned above. Include information about the SLAs for each support tier, as well as the escalation process. Also detail the relationship between the customer service systems that are implemented by the SP and how they interconnect with the Proposer’s Network. Elements of the customer service program should include the following: • • • •

Tier 1 support hours are expected to be 24x7x365 with billing and other low priority issues resolved for at least 9 hours per day. Tier 2 support hours are expected to be 24x7x365. Toll free number as well as e-mail, Web based interface and interactive messaging (“chat”) for SP agents to contact the Proposer to report issues and obtain resolution. Development and maintenance of network knowledge base to handle frequently asked questions (FAQs) as well as a history of network and equipment issues and their resolution. A secure, call management database that will track all support calls and resolutions. The creation and routine delivery of pre-defined and ad-hoc reports on issues, wait times, abandoned calls, resolution times and other standard customer service and technical support metrics.

• •

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CITY OF DECATUR ISP SERVICES RFP

2.2.4 Provisioning
Due to the fact that 1700 of the 7760 homes (21.9%) are multi-tenant dwellings, as well as the dense foliage that exists in parts of the City, the City has set the expectation that all homes and all multi-tenant dwellings will require an additional indoor CPE to guarantee effective penetration within the house, apartment or town home. The Proposer should describe the provisioning process for such an indoor installation, including timelines from order placement until the installation is complete and the subscriber is on the wireless network. In addition the Proposer should answer the following questions: 1. What is the preferred business model in regards to CPE ownership? Would the Proposer lease CPE devices to the customer? Would the Proposer subsidize the cost of CPE devices? 2. If the CPE is purchased by the Subscriber, would it be purchased from the distributor or the Proposer as part of a reseller agreement? Note that the City does not want to be in the business of selling or leasing CPEs. The Proposer should also describe the provisioning process for instances in which an outdoor installation is required, including timelines from order placement until the installation is complete and the subscriber is on the wireless network.

2.2.5 Operations and Support Systems (OSS)
The City expects that the OSS would be able to support the following features and functionality: • • • • • The ability to define flexible wholesale service plans, pricing and rating based on usage or flat rates. The ability to support flexible service policies for time and for quality of service. The design, development, management and hosting of a subscriber software portal for the Network. The portal should also support multi-lingual usage. The design, development, management and hosting of a subscriber portal to support co-branding of the portal with SPs. The ability to support wholesale billing, receivables, collections and settlement with SPs and roaming partners based on service and rate plans, subscribers provisioned, and other service characteristics. The ability to define basic access and other value added service plans. The ability to perform usage tracking, customer reporting and usage policy enforcement. Interoperability with RADIUS-based public access points and gateways.

• • •

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CITY OF DECATUR ISP SERVICES RFP

2.2.6 Network Monitoring and Onsite Maintenance
The Proposer will provide network monitoring capabilities of the network, system monitoring software and user interfaces. The Proposer should provide details on how they intend to provide these services in the proposal. At a minimum the system monitoring software should meet the following requirements: • • • • • • • • 24/7/365 operation Remote management and upgrade of client devices Event logs Report generation Proactive notification of Proposer and SP customer agents regarding network problems, outages and other issues. Automated problem escalation via e-mail, text message, page, or response Performance statistics such as link quality, network delays, etc. Based on Simple Network Management Protocol (SNMP) or Telnet protocol voice

Note that VC3, Inc. will be the interface with Cisco for any TAC support that is required regarding the Cisco wireless equipment.

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CITY OF DECATUR ISP SERVICES RFP

2.2.7 Network Operations Center (NOC) and Point of Presence (PoP)
The Proposer shall describe the existing or new Network Operations Center (NOC) that will be used to monitor and manage the network. Information should include the following • • • • • Location of existing NOC that is proposed for this network. If a new NOC is proposed, provide details on the location of this new NOC. Physical description of NOC including information on network architecture, hardware and software, climate control, fire suppression, backup generators Disaster recovery systems and procedures Redundant carrier and redundant path description for telecom services that support the remote monitoring systems Peering point architecture including the SPs that are providing these PoPs

2.2.8 Transition Project Plan
The network is currently in operation. The Proposer should provide a project plan that describes the seamless transition from the current ISP. In addition, the Proposer should address the following points/questions: • • • Identification of Executive Sponsor who has the authority to ensure that all legal, financial and operational issues are in compliance with agreement terms. Identification of Project Manager who will serve as the Single Point of Contact for all project execution issues. Proposer should include the resume of the Project Manager. Roles for the Proposer and City including the following information: o Expectations of City resources: List expectations of City resources o What are the skill requirements and hours for the tasks that require a commitment of City resources? Risk narrative that describes the risks associated with each project phase based on past experience with similar projects and how these risks will be mitigated.

2.3 Work Performance 2.3.1 Deliverables and Schedule
Deliverables for this project shall include: • • • Project Plan with key milestones Weekly Progress Reports Quarterly Network Status reports once the Network is operational that include the following statistics: o Percent uptime and downtime

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CITY OF DECATUR ISP SERVICES RFP o o o Throughput characteristics Number of users on the network Other statistics as are deemed pertinent by the City

All deliverables and resulting work products from this agreement will become the property of the City.

2.3.3 Period of Performance
The City anticipates having the Successful Proposer set a project commencement date within 60 days of agreement execution. The agreement is expected to remain in effect through design and implementation of the project, and through the period for services agreed to by the City and the Successful Proposer.

2.3.4 Insurance
Insurance requirements are provided in Appendix B.

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CITY OF DECATUR ISP SERVICES RFP

3.

Proposal Preparation

3.1 Proposal Instructions 3.1.1 Readability
Proposers are advised that the City’s ability to conduct a thorough evaluation of proposals is dependent on the Proposers’ ability and willingness to submit proposals which are well ordered, detailed, comprehensive, and readable. Clarity of language and adequate, accessible documentation is essential and is the Proposer’s responsibility.

3.1.2 Format
To the extent possible, proposals shall be prepared on 8-1/2" x 11" paper and bound. Foldouts for charts, tables and spreadsheets are acceptable. Tabs should be used to index and separate the various sections within each binder. Any reference materials included should be bound separately and numbered for ease of use. References to outside documents that are not included with the proposal are not acceptable. Pages shall be numbered in a logical, consistent fashion. Figures, charts and tables should be numbered and referenced in the text. Any references to supporting documents should include the document, page and section/paragraph number. Proposals are due on July 1st at 4:00 pm EST. Proposals may be e-mail electronically to Andrea Arnold at andrea.arnold@decaturga.com.

3.2 Proposal Contents
All proposals shall follow the general format that is outlined below.

3.2.1 Executive Summary
This should be no longer than 3 pages and highlight the key aspects of the business and technical proposal as well as the unique advantages of the Proposer.

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CITY OF DECATUR ISP SERVICES RFP

3.2.2 Company Overview and Fact Sheet
This should be a 1-2 page document that presents information regarding the company history, key management and key reference projects that demonstrate the capabilities of the Proposer with respect to providing ISP services for a municipal wireless network.

3.2.4 Business Proposal
The Proposer shall detail their business plan for this network, addressing the questions below that were mentioned in section 2.1: • • • • • • What would be the service offerings and associated price points for the residential, commercial, student and other user groups that exist within the City. What would be the service offerings for the municipal employees that would use the network? What would be the proposed revenue share, expressed as a percentage of gross revenue? What would be the service offerings and associated pricing options that would be part of the Connecting Families program that the City has implemented? What is the Proposer’s sales and marketing program that will be used to acquire customers? Provide examples of other cities where this program has been used and the results that the Proposer has achieved. What are the target penetration rates for residential and business customers in order to generate the required Return on Investment (ROI) for this network?

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CITY OF DECATUR ISP SERVICES RFP

3.2.5 Technical Proposal
The Proposer shall detail their network plan to provide service within the Coverage Area. The Proposer shall address all the requirements and points that are detailed in Section 2.2 of the RFP. The eight (8) requirement headings are listed below: 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.2.6 2.2.7 2.2.8 Security Authentication, Authorization and Accounting (AAA) Customer Service Provisioning Operations and Support Systems (OSS) Network Monitoring and Onsite Maintenance Network Operations Center (NOC) and Point of Presence (PoP) Deployment Project Plan

3.2.6 Qualifications and References
The Proposer shall provide the resumes of all the key project managers, marketing, sales and technical personnel and subcontractor firms that will be involved in the project. If this is a joint proposal, the Proposer shall clearly indicate which firm is the Prime Contractor. In addition, the Proposer should provide references for no more than three outdoor wireless network projects of comparable size and scope to this project. These References shall be provided in the following format:
Organization Name Address City, State, Zip Contact Telephone E-mail Address Project Name Project Start Date Project End Date Project Scope Geographic Size of Network (sq. miles) # of Users/Sites

The Proposer shall provide the information on the next page for each subcontractor that will be used in this project in addition to three customer references for each subcontractor using the format above:

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CITY OF DECATUR ISP SERVICES RFP
Subcontractor Name Address City, State, Zip Contact Telephone E-mail Address Have you worked with this subcontractor within the last 12 months? Project Responsibilities

3.2.7 Price Proposal
The City requests that the Proposer provide a sample pricing chart with the associated service offerings that would represent what the Proposer would market to municipal, residential, commercial, and educational customers that would use this network. In addition, the Proposer should detail the price points for the Connecting Families program.

3.3 Selection Process and Criteria
The list below contains the criteria that the City will use to evaluate the Proposals. • • • • • • Business Proposal Company Overview and Fact Sheet Executive Summary Price Proposal Qualifications and References Technical Proposal

4. Proposal Evaluation 4.1 Evaluation Process
The Proposals will be reviewed according to the following process 1. Written proposals will be reviewed for compliance with Proposal Instructions. Proposals that comply will be conveyed to the Evaluation Committee for review. An Evaluation Committee, comprised of qualified individuals, will review written proposals. The City will conduct reference checks for Proposers. Oral interviews will be conducted with selected Proposer(s).

2.

3. 4.

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CITY OF DECATUR ISP SERVICES RFP

5. The Evaluation Committee will make its recommendation regarding the Successful Proposer based upon the results of the oral interviews and proposals. 6. The City will announce the Successful Proposer. Agreement negotiations will commence with the apparent Successful Proposer. Firms not selected will be notified in writing of the selection outcome.

7.

The Agreement will be executed between the Successful Proposer and the City, with installation work to commence at an agreed upon date between the City and the Successful Proposer.

4.2 Proposal Clarifications
During any part of the evaluation, negotiation, or discussion process, the City has the right to require clarifications or change its needs in order to understand the Proposer’s approach and perspective regarding the project and scope of work.

4.3 Agreement Award 4.3.1 Agreement Negotiation
The proposal and all responses provided by the Proposer will become a part of the Agreement and as revised by any subsequent submissions or negotiations. The terms and conditions of the Agreement are generally negotiable.

4.3.2 Agreement Requirements
The City will determine insurance coverages and limits, and bond requirements after reviewing the Successful Proposal. Insurance requirements are detailed in Appendix B, these may be modified upon review of the Successful Proposal. Failure to timely execute an agreement, or to furnish any and all required insurance certificates and policy endorsements, or other required materials shall be deemed an abandonment of an agreement offer. The City, in its sole discretion, may select another firm at such time.

4.3.3 Document Review and Confidential Material
The documents (including but not limited to written, printed, graphic, electronic, photographic or voice mail materials and/or transcriptions, recordings or reproductions thereof) submitted in response to this request for proposals (the “documents”) become a public record upon submission to the City, subject to mandatory disclosure upon request by any person, unless the documents are exempted from public disclosure by a specific provision of the Georgia Open Records Law.

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5 Appendices 5.1 Appendix A: General Information Form
GENERAL INFORMATION FORM (To be completed by the Proposer and placed at the front of your proposal) _________________________________ Legal Name of Firm _________________________________ Street Address _________________________________ City/State/Zip ________________________________ Date ________________________________ Firm’s Telephone Number ________________________________ Firm’s Fax Number

_________________________________ ________________________________ Type of Organization Taxpayer ID Number (Federal) (Corporation, Sole Proprietorship, Partnership, etc.) _______________________________________________________________________ Name and Title of Project Manager _______________________________________________________________________ Name, Title, E-mail Address, and Phone Number of Person Project Correspondence should be directed to Is your firm minority or woman owned? _______Yes _______No

Listing of All Subcontractors proposed, their phone numbers, MBE/WBE status and areas of responsibility (use additional sheets as required): ______________________________________________________________________ ________________________________________________________________________

____________________________________________ Name and Title of Person Signing ___________________________________

___________________________________

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5.2 Appendix B: Insurance and Indemnity Requirements
By signing and submitting a proposal, the Proposer certifies that, if awarded the contract, it will meet or exceed the following insurance coverages at the time the contract is awarded. • • • Workers’ Compensation-Statutory requirements and benefits Employer’s Liability-$100,000 Commercial General Liability-$1,000,000 combined single limit. This shall include premises and operations, independent contractors, products and complete operations, contractual liability and personal injury liability. Comprehensive Automobile Liability-$1,000,000 combined single limit.

At the City’s request, the selected Proposer shall furnish to the City insurance certificates showing such coverage in effect and agreeing to give the City ten (10) days’ prior written notice of cancellation of the coverage. The City of Decatur must be named as an additional insured on the commercial general liability policy.

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5.3 Appendix C Affidavit Verifying Applicant Status

Affidavit Verifying Applicant Status for City of Decatur Public Benefit
By executing this affidavit under oath, as an applicant for a public benefit referenced in O.C.G.A. Section 50-36-1, I am stating the following with respect to my City of Decatur, Georgia, application for: (check all that apply)  Business license or occupation tax certificate  Alcohol license  Taxi permit  Contract with City  Other public benefit

Specify: _______________________

If applying on behalf of a business, specify the name and address of the business:

___________________________________________________________________________________
1) 2) ______ I am a United States citizen OR ______ I am a legal permanent resident 18 years of age or older or I am otherwise a qualified alien or nonimmigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

If #2 is selected above, a copy of one of the following documents must be attached to the affidavit: 1. 2. 3. 4. 5. 6. 7. Unexpired foreign passport Employment Authorization Card (I-766) Refugee Travel Document (I-571) Permanent Resident Card (I-551) Reentry Permit (I-327) Certificate of Citizenship Naturalization Certificate 8. Machine Readable Immigrant Visa (with Temporary I-551 language) 9. Temporary I-551 Stamp (on passport of I-94) 10. WT/WB Admission Stamp in unexpired foreign passport 11. Certificate of Eligibility for Nonimmigrant (F1) Student Status (I-20) 12. Certificate of Eligibility for Exchange Visitor (J-1) Status (DS2019)

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___ DAY OF _______, 20__ Notary Public My Commission Expires:

Signature of Applicant ________________________ Printed Name:

Date ______

_________________________________ *________________________________________
Alien registration number for non-citizens

* Note: O.C.G.A. § 5-36-1(e)(2) requires that aliens under the Federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their alien registration number. Because legal permanent residents are included in the federal definition of “alien,” legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below:

______________________________________

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CITY OF DECATUR ISP SERVICES RFP

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