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Navision Attain Essentials
NOTICE This material is for informational purposes only. Navision a/s disclaims all warranties and conditions with regard to use of the material for other purposes. Navision a/s shall not, at any time, be liable for any special, direct, indirect or consequential damages, whether in an action of contract, negligence or other action arising out of or in connection with the use or performance of the material. This material is subject to change without notice. According to Danish copyright legislation it is against the law to reproduce any part of this material in any form or by any means without the permission of Navision a/s. The software described is supplied under license and must be used and copied in accordance with the enclosed license terms and conditions. COPYRIGHT NOTICE Copyright 2002 Navision a/s, Frydenlunds Allé 6, 2950 Vedbaek, Denmark. All rights reserved. TRADEMARKS The trademarks referenced herein and marked with either TM or are either trademarks or registered trademarks of Navision a/s or Navision Development a/s. However, the trademarks Microsoft, Windows, Windows NT, SQL Server and BackOffice are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Any rights not expressly granted herein are reserved. The trademarks of Navision a/s and Navision Development a/s are listed on this Web site: http://trademarks.navision.com The Arial font was used. Published by Navision a/s. Published in Denmark 2002. DocID: AT-360-SST-006-v01.00-W1W1
TABLE OF CONTENTS
CHAPTER 1. INTRODUCTION 1.1 The Navision Attain Essentials Course 1.2 Installing Navision Attain 1.3 Database Structure and System Requirements 1.4 Application-Wide Functionality 1.5 Review Questions 1-1 1-2 1-6
1-7 1-14 1-29
CHAPTER 2. GENERAL LEDGER 2.1 Overview 2.2 General Ledger Setup 2.3 The Chart of Accounts 2.4 Posting Groups 2.5 Dimensions 2.6 Journals & Batches 2.7 Bank Accounts 2.8 Financial Reports 2.9 Budgets 2.10 Review Questions 2-1 2-2 2-7 2-30 2-39 2-61 2-71 2-81 2-86 2-93 2-95
TABLE OF CONTENTS
SALES & RECEIVABLES 3.1 Overview & Setup 3.2 Sales Quotes 3.3 Creating Sales Orders 3.4 Posting Sales Orders 3.5 Creating and Posting Sales Invoices 3.6 The Sales Posting Process 3.7 Credit Memos 3.8 Receivables 3.9 Periodic Activities 3.10 Review Questions
3-1 3-2 3-15 3-19 3-27 3-31 3-33 3-34 3-40 3-46 3-49
CHAPTER 4. PURCHASES & PAYABLES 4.1 Overview & Setup 4.2 Purchase Quotes & Purchase Orders 4.3 Purchase Invoices 4.4 The Purchase Posting Process 4.5 Credit memos 4.6 Payment Journals and Check Writing 4.7 Review Questions 4-1 4-2 4-13 4-23 4-25 4-26 4-30 4-39
CHAPTER 5. INVENTORY 5.1 Basic Inventory Setup 5-1 5-2
5.2 The Item Card 5.3 Bill of Materials 5.4 Item Variants and Stockkeeping Units (SKUs) 5.5 Review Questions
Appendix A. DAILY SCHEDULE Appendix B. SYSTEM REQUIREMENTS Appendix C. GRANULE LIST FOR NAVISION ATTAIN 3.60 Appendix D. CHAPTER 2 GENERAL LEDGER CHAPTER 3 SALES AND RECEIVABLES CHAPTER 4 PURCHASES AND PAYABLES CHAPTER 5 INVENTORY Appendix E. CHAPTER 2 GENERAL LEDGER CHAPTER 3 SALES AND RECEIVABLES CHAPTER 4 PURCHASES AND PAYABLES Index II III V II IX XVII XXXII II II II
Students who want to take further specialist training and certification in the Navision Curriculum must take the Navision Attain Essentials Test.PREFACE This course is designed as self-study for students who wish to take the Navision Attain Essentials Test. .
Introduction In this chapter you will learn about: 1.1 The Navision Attain Essentials Course 1.4 Application-Wide Functionality 1.Chapter 1.3 Database Structure and System Requirements 1.5 Review Questions .2 Installing Navision Attain 1.
it may be used as a basis for an instructor-led training course. This includes both Navision Attain and the previous product. After completing the course. and exercises. In addition to the course chapters. examples of how it works. At the end of each chapter is a set of review questions to aid you in preparing for the test leading to certification.1-2 Navision Attain Essentials 1. Appendix A: Course Schedule Appendix B: System Requirements Appendix C: Granules Appendix D: Exercise Solutions Appendix E: Class Project . It should be noted that we always recommend gaining some experience with the product before undertaking the tests.1 THE NAVISION ATTAIN ESSENTIALS COURSE This Navision Attain Essentials Course is primarily a self–study course designed to introduce you the product. It provides you with an introduction to the core functionality of Navision Attain. which introduces an area of the program. a number of appendices offer you additional guidance and information: · · · · · Target Audience The course is primarily aimed at new NSC employees who are not familiar with the Navision application. Course organization The course consists of the following chapters: · · · · · Introduction General Ledger Sales and Receivables Purchases and Payables Inventory The chapter consists of instructional text. which allow you to practice. However. Navision Financials. It also provides you with the basic knowledge needed to prepare for tests leading to Navision Certification.
you must install the program on your computer. General Ledger. Sales and Receivables. the recording of payment receipts. MS Office Products and MS Internet Explorer. Course Objectives · Teach students the skills required for demonstrating the concept and use of Navision Attain Prepare students for taking further courses in the Navision Curriculum Prepare students for the Navision Attain Essentials test · · Course Overview Before you begin the course. In the chapter you will learn how to process purchase transactions with your vendors. it is recommended that participants have a user-level knowledge of Windows. the chart of accounts and how to set up the Value-Added Tax (VAT) accounting in the program.Introduction 1-3 employees will have obtained the knowledge to demonstrate the basic functionality of Navision Attain and/or go on to further training in the Navision Curriculum. Chapter 2. shows some of the basics of setting up company information in the program. Purchases and Payables. In addition. Chapter 4. This is due to the fact that the Purchases and Payables functionality mirrors the Sales and Receivables functionality to a large extent. is similar in content to chapter 3. This includes the creation of posting groups. . In addition. The next section of this chapter tells you how to do it. you will learn how the program can suggest payments of vendor orders as well as how to make credit memos for purchases. and credit memos for these Sales also is outlined. financial reporting and budgeting. Students also learn about the concept of Dimensions and are introduced to journals. shows how to process sales transactions with your customers. Course Prerequisites None However. This chapter also briefly outlines the system requirements and the GUI functionality common throughout the whole application. Chapter 3.
The demonstration data required for the exercises is sometimes set up only in one location. The Bill of Materials item is also described in this chapter. you must log on using the appropriate location as the log on name. In order to avoid confusion when reading the material and following the exercises. You will also learn about how the program can handle item variants. windows and tables. self-study course. The chapters of this course contain the following elements: · Concepts—which explain the business processes that can be managed using Navision Attain. Inventory. based on what you have learned. Demonstration Data All exercises are based on a fictitious company. You can find a suggested schedule in appendix A. · · · The material contains the following typographic conventions: FieldName is used for names of fields. Exercises—which give the learner the opportunity to practice. Class Projects—which are longer problem-solving exercises where you find your own solution. Examples—which give practical step-by-step descriptions of how to use the application. To make sure that you have access to the relevant data. We recommend that the course is undertaken over a period of 3 days. Solutions are provided in Appendix D.1-4 Navision Attain Essentials Chapter 5. System Dates used in the Course Material The dates in the course material are in the American format. it is a good idea to change the date format in Windows before starting the training session. Suggested Course Duration The course is primarily designed as a self-paced. CRONUS International Ltd. provides you with an introduction to the setup of the inventory system as well as the basic item card. . InputText is used for text you must select or enter.
Introduction 1-5 Further Information You can learn more about Navision Attain in the following courses in the Navision Curriculum: · · · · · · · · Financial Management Resources and Jobs Fixed Assets Inventory Costing Distribution Manufacturing Service Management Relationship Management .
. you must install Navision Attain on your computer. Click Navision Attain Client. The browser will automatically load the install file when you insert the CD. The installation process begins. Click Install to indicate that you are ready to install the program. Click All users or Only for me fields to select either of them. Click Next>. you can open it manually: 1 2 In the Start menu. 2 3 4 5 6 Note Selecting All users gives access to basic company functionality.1-6 Navision Attain Essentials 1. Click Next>.2 INSTALLING NAVISION ATTAIN Before beginning the course. The installation procedure is described below.exe (replace x by the drive letter of your CD-ROM drive) and click OK. The Navision Attain W1 Installation Wizard window welcomes you to the setup wizard. If the browser does not load the install file. 7 8 Click the Typical field to select the setup type and click Next>. in the Open: field. Click Client. In the Run window. click Run. enter x:\startcd. The browser now displays the different options that you have. This is the installation procedure: 1 Insert the CD-ROM. In the User Name: and Organization: fields enter your customer information.. The installation now begins. 9 Click Finish to complete the installation of Navision Attain.. Click Next>.
· · · · · · . Application objects are usually referred to by their object number.Used to create windows and menus. The programs and company data are stored in the database file.3 DATABASE STRUCTURE AND SYSTEM REQUIREMENTS This section is only a very brief and mostly conceptual overview of the database functionality and system requirements for Navision Attain.Used to store program routines. · Tables. Data Common to All Companies . security permissions.Introduction 1-7 1. and report menus are common data Items. Companies in the same database share the same application objects. Company Data . This information is backed up only when the entire database is backed up or a customized backup is performed.to create reports and batch jobs.A database can contain more than one company’s data. Forms . Reports Used . There are five types of objects in the database. This means if you change an application object. Unlike traditional accounting products where the programs and data are stored in separate physical files. These topics will be covered in more depth in the following Installation Manuals: · · Installation & System Management: Navision Attain Database Server Installation & System Management: Microsoft SQL Server Option The Database Application Objects The database file contains all of the information that is specific to a Navision Attain installation. The one file for Navision Attain contains application objects and data. Dataports . the change will be reflected in all companies in the database. Navision Attain stores this information in one physical file. Codeunits .Used to store Import and Export routines.User IDs.Used to store data structure definitions including triggers and routines that are used when entering data. client setup information. Application objects can be thought of as the traditional accounting system physical files each with its own special purpose.
Operating System Clients using different operating systems can access any Navision database. development system tools (editors. Outside the Database Development Environment and Other Executables The development environment (C/SIDE) includes the executables you see in the program subdirectory on the hard disk. Also you will find files for licensing. you are encouraged to use the Online Help. Overview of Database Design A database system is basically a computerized record keeping system. SALES NOTE: With Navision Attain you can choose between the Navision Attain Database Server and the Microsoft SQL Server Option. help messages. You can think of it as an electronic filing cabinet. to be useful you must be able to: · · · Add new empty files Insert new data into existing files Retrieve data from existing files . The data base management system (DBMS) and the operating system interface. As a result the program has features that are not available in other software packages.). and syntax messages. or a filing cabinet. press F1 in the field or form you wish to know more about. C/SIDE consists of the code needed to interpret the application objects. Application objects do not need to be changed across platforms because the development environment's operating system interface handles all possibilities. Functionality in the databases allows you to do endless drill-downs. To do this. etc. error messages. debugger. In order for a database.1-8 Navision Attain Essentials Note: In the case where you wish to find some more detailed information in relation to specific field or form.
· · ·
Update data in existing files Delete data from existing files Delete existing files
In Navision Attain, the data in the database is both integrated and shared. By integrated we mean that the database can be thought of as a unification of several otherwise distinct data files with any redundancy among those files wholly or partly eliminated. For example, a given database might contain both an employee file giving employee names, addresses, departments, salaries, etc.; and an enrollment file representing the enrollment of employees in training courses. Suppose that in order to administer the course it is necessary to know the department for each enrolled student. Then there’s clearly no need to include that information redundantly in the enrollment file because it can always be discovered by referring to the employee file instead. By shared we mean that the individual pieces of data in the database can be shared among several different users in the sense that each of those users can have access to the same piece of data and different users can use it for different purposes. In fact, different users can even be accessing the same piece of data at the same time. Such sharing is partly a consequence of the fact that the database is integrated. In the employee enrollment example, users in the personnel department and users in the education department would typically share the department information in the employee file. And those two types of users would typically use that information for different purposes. Another consequence of the fact that the database is integrated is that any given user would typically be concerned only with some small portion of the total database. In other words, different users would perceive a given database in a variety of different ways. In fact even when two users share the same portion of the database their views of the database might differ considerably at a detailed level. Thus, the database is both integrated and shared. It can be considered integrated by its use of the relational database model and also can be considered shared by the fact that multiple users can share the data at the same time and actually access the same pieces of information at the same time.
Navision Attain Essentials
The Relational Model Our program is based on the relational model, which is the most efficient method of storing and retrieving data. The reason being that the relational model is designed to avoid duplication of data. Duplication of data slows you down. It requires you to maintain data in several different places. And also requires you to use up space that could be otherwise used. The database will use all of the space that has been allocated to it. Whenever new data is recorded, existing data modified, or a posting occurs, the program creates a new version of the record while still maintaining the old version. This results in these unique features: · · · Optimistic concurrency Database consistency (transactions) SIFT technology
Optimistic Concurrency Version-based database technology eliminates the need for record locking. Instead, the program uses optimistic concurrency. This benefits you as follows:
Reporting While Entering Data You can run reports or backups at the same time data is being entered into the system, using the same tables. This is possible because the system, in effect, takes a "snapshot" of a consistent (balanced) set of data in the database at the moment a report or backup is started. While new versions are being created for other tasks, the program will continue to use that version for the original task, avoiding inconsistent reports or backups, and avoiding collisions between the report or backup job and users processing information.
SUPPORT NOTE With all great features there are some limitations. There is a possibility that the version being used for a report or backup may be overwritten prior to the completion of the task. This occurs because the program places a higher priority on data entry than on reports or backups. Therefore, when faced with either stopping new data entry or interrupting a report or backup, the program will choose new data entry. This situation can only occur when the remaining free database space is relatively small, in that there is not enough space in the database to create a new version and the number of transactions being recorded is relatively high. If this occurs, the user will get a message that says the version in use has been lost. The user must restart the report or task.
Concurrent Access As discussed with reports and backups, Navision will allow two users to access the same information (record) at the same time. However, unlike a reporting situation, sometimes two users will access the same record and attempt to edit it. When this occurs, the user who completes the task and exits the record first will have his or her changes written. The second user will receive a message when attempting to exit the record that the changes need to be re-entered. SALES NOTE With Optimistic Concurrency, users are not stopped from doing their job because someone else is working with the same data. This means a more productive staff and fewer complaints from users about the system being "tied up."
Navision Attain Essentials
Optimistic concurrency has the clear advantage of allowing access to information that is in use. It is called "optimistic" because this principle assumes that data collisions of this nature are rare. A record-locking system is considered pessimistic, because it assumes that users will always change information and therefore locks the second user out without even a view.
Database Consistency (Transactions) The commit-rollback feature eliminates out-of-balance situations and reduces the time required for recovery from power outages or other catastrophic situations. The version management feature ensures that each user task works with a consistent set of data; for example, the trial balance is always in balance. With commit rollback, the system can always roll back to the original unposted version in the case of a mid-posting power outage, completely avoiding any out of balance situations or corrupted data errors you might receive in other systems. SUPPORT NOTES: The version-based feature also applies to restoring backups. If the database does not have enough room to restore the backup, Navision will allow you to increase the database size and then continue with the restore process. It can continue because it is version-based. Allow 15% free space in the database. As free space lessens, the database will run slower. The administrator must monitor this information.
SIFT (Sum Index Flow Technology) SIFT is another database technology that gives the program its power. SIFT’s two main benefits are improved query performance and OLAP (On Line Analytical Processing) which allows the end-user to slice and dice information within the system and to retrieve the information that he or she wants. A secondary benefit that SIFT provides is that since all balances in the program are calculated and not stored, master records, such as customer information, do not need to be updated during a posting routine. This results in faster posting processes (another performance gain) and improved optimistic concurrency. SIFT is implemented using FlowFields, FlowFilters and SumIndexFields, concepts that will be covered in more detail later.
System Requirements Navision Attain can operate on different platforms and operating systems. The program does have some recommended requirements both for the server and client installations in terms of the following: · · · · Operating System Requirements Processor Requirements Memory Requirements Hard Drive Requirements
The minimum and any recommended requirements for Navision Attain can be found in Appendix B for the Course.
Navision Attain Essentials
1.4 APPLICATION-WIDE FUNCTIONALITY
In this section, you will learn about the application-wide functionality of Navision Attain. In particular, you will learn about getting around in Navision Attain (GUI), Uniform Data Structure (tables), AssistButtons, Navigate and Dimensions.
Getting around in Navision Attain (GUI) Graphical User Interface The graphical user interface (GUI) enables you to communicate with the program. The graphical user interface is intuitive and consistent. It is therefore easy for you to recognize features and find what you are looking for in Navision Attain. For example, the field names indicate what information should be put in the respective field. As you would expect, you enter the customer’s VAT registration number in the VAT Registration No. field. Another example is the tab names. In the customer card window you find the General tab, which contains general information about the customer, such as the address. The Communication tab contains information such as the customer’s phone and fax number. The graphical user interface also is comfortable for you to look at and use. Visual design and color selection are key factors. Navision Attain uses gray shades and a simple design with the fewest possible elements on the screen at any given time.
Application Window In Navision Attain, the application window is always open. It is the place where you perform your daily work.
Navision Attain is designed with bars and buttons to make the entry of data easier and faster. For example, the Toolbar and Status bar in the application window consist of buttons and information that are significant when using the program. The Title Bar displays the name of the company you are working with. The Menu Bar contains menus that let you select commands for Navision Attain. The commands consist of editing functions, filters, help and maintenance options. These options can be accessed either by keystrokes or the mouse.
The Toolbar gives quick access to the most frequently used Menu Bar functions, as well as two other functions: the Main Menu and List. The Toolbar can be modified or hidden by using the View, Toolbar menu. There are two specific button groups that are unique to Navision Attain: · · Filter buttons Browse buttons
The Field Filter, Table Filter, FlowFilter and Show All buttons comprise the Filter button group. You can use field and table filters to have a window
on the Toolbar click Main Menu and then click Sales & Receivables. entries or other records. you will be viewing a menu or entry window. The Sort button lets you choose among the various sorting keys that have been defined for the table you are currently viewing. The Show All button allows you a fast way to reorganize a window that may have a number of filters applied. Last. It displays a list of all records in the table that you are currently viewing. user ID. Previous. Next. The Previous button allows you to move to the previous record. Typically. active filters and insert (INS)/overwrite (OVR) mode. List and the main menu buttons. customers. The Next button allows you to move to the next record. Windows Navision Attain graphical user interface and thereby windows have been . The Status Bar shows the complete name and contents of the active field. We will come back to the List button in the Uniform Data Structure unit. The Main Menu button displays the main menu right away. Previous. The browse button group in Navision Attain consists of Sort. On the other hand. The Last button allows you to move to the last record. The First. First. the FlowFilter button is used to limit the contents of fields that display amounts or quantities. The First button allows you to move to the first record. You can see the layout is similar with each area.1-16 Navision Attain Essentials display only certain accounts. The Work Area shows the application window where you will perform your work. Product Consistency Menus Navision Attain has a consistent menu structure between the different application areas. Another button belonging to the browse group is the List button. You use the Show All button to remove filters so that all records in a window are visible. the work date. To see this. Now compare this menu with Purchases and Payables and General Ledger. Next and Last toolbar buttons allow you to quickly browse through records such as cards or lines.
Introduction 1-17 designed to assist users with learning the product. · If the value of the field is highlighted. Use the mouse to place the cursor at any location in the field. If the value of the field is highlighted. FOUR DIGITS: specifies the day plus month and automatically adds the workdate year. pressing Esc will return the original value. T: specifies today’s date or the computer system date. Entering digits and letters are translated in the following ways: · TWO DIGITS: specifies the day and automatically adds the month and workdate year. once you learn how to use the Customer Card window. you should be familiar with all other cards in the system: Vendor. For example.: specifies the day in a specific week of the year and automatically adds the year. MONTH AND LAST TWO DIGITS OF A YEAR: specifies the entire six-digit date DAY AND WEEK NO. and so on. At any point before committing the change. Entering Dates and Times There are many ways to enter a date in Navision Attain. Job. press F2 and the cursor will be inserted at the beginning of the field. Editing Fields You can edit a field several ways. · · · · · · . Press F2 twice to move the cursor to the end of the field. Item. · Click Customers to see the Customer Card window. · · Click the General tab and move the cursor to the Name field. you can simply begin typing and you will type over the existing information. Account. DAY. C AND SIX DIGIT DATE: specifies closing date to indicate that an entry is a closing entry. W: specifies the predefined work date . For example Mon252 will give the date of Monday in week 25 of the year 2002.
The program then tests all records and only records that match the criteria pass through the filter. records must match all criteria to pass through the filter. . the program will automatically add the time that represents midnight at the beginning of that date (12:00:00 AM). 6 o'clock is written 06). Datetime fields – You can also enter a date and time in a single field in some windows in the program. Some examples of how you enter information in the fields can be seen below: Entry 121302 123456 1-12-02 10 1. If criteria are specified for several fields at the same time. You can insert any separator sign you like between the units. If you only enter a date. each time unit must contain two digits (for example.midnight Wednesday of the current week midnight Th Thursday of the current week midnight F S Friday of the current week . seconds or AM/PM.12.02 M T W Interpretation 12-13-02 12:34:56 01-12-02 10:00:00 01-12-02 5:00:00 01-12-02 0:00:00 Monday of the current week . but it is not necessary. In these fields you should enter the date and time separated by a space.12.midnight Saturday of the current week midnight Su Sunday of the current week .1-18 Navision Attain Essentials When entering times.midnight Using Filters You set a filter by specifying criteria for one or for several fields in a table.02 5 1. and you do not need to write minutes.midnight Tuesday of the current week .
for example. within a certain date interval or with a particular location code.A Flow Filter limits the contents of the fields that display amounts or quantities that the program calculates from entries in other tables. Flow Filter . Press SHIFT+F7 or click View. you can use some special symbols or mathematical expressions. If you to set a filter on a table in a window and then see the same table in a different window. On the other hand. Table Filter . Entering Criteria in Filters When you enter criteria. These are called FlowFilter fields. It is a good idea to check your filters by occasionally using the table filter function to get an overview of all the filters that have been set in a window.Introduction 1-19 Note Field and table filters are window-dependent. But the field filter sets a filter only on the field that contains the cursor when you choose the function. Global Dimension 1 Filter or Location Filter. you can use all the numbers and letters that you can normally use in the field. FlowFilters can be entered in fields that end with the term Filter. the filter will remain in effect in the window where you set it until you remove it.Use the table filter function to filter more than one field at a time. you can choose to see entries in the other tables. Here are the available formats: . Field Filter . such as Date Filter. the filter is not in effect there. By using these filters. FlowFilter to open a window where you can enter the criteria. In addition.A field filter performs the same function as a table filter.
2100 .1-20 Navision Attain Essentials Meaning Sample Expression Records Displayed Equal to 377 BLUE Number 377 Those with the BLUE code.... for example. The "&" sign cannot be used by itself with numbers because no record can have two numbers.. Different from Greater than Greater than or equal to Less than Less than or equal to An indefinite number of unknown characters <>0 >1200 >=1200 All numbers except 0 Numbers greater than 1200 Numbers greater than or equal to 1200 <1200 <=1200 *Co* *Co Co* Numbers less than 1200 Numbers less than or equal to 1200 Texts that contain "Co" Texts that end with "Co" Texts that begin with "Co" Texts such as Hansen or Hanson One unknown character Calculate before rest Hans?n 30|(>=10&<=2 0) Those with number 30 or with a number from 10 through 20 (the result of the calculation within the parentheses) . the BLUE warehouse code Interval 1100. Numbers 1100 through 2100 Up to and including 2500 Dates up to and including 12 31 00 Information for accounting period 8 and thereafter Either/or And 1200|1300 <2000&>1000 Those with number 1200 or 1300 Numbers that are less than 2000 and greater than 1000.2500 .12 31 00 P8.
by customer number.. then under each document number. *C*&*D* @*co?* Texts containing both C and D.. For example. then under each document type by document number. Sorting The sorting function in Navision Attain makes it easy for you to get a quick overview of your data. You can see all the keys for a given table by choosing View. you can choose to see them sorted by: · · · Entry number only. cO. Include records with a number less than or equal to 1299 or a number equal to 1400 or greater (all numbers except 1300 through 1399). Texts containing co. but there can be an indefinite number of characters before and after these. >50&<100 Include records with numbers that are greater than 50 and less than 100 (numbers 51 through 99). such as cot. Co. Sort when the cursor is in a window that displays the table. CO. cope and incorporated. Document type. Each sorting option (or combination of sorting options) is called a key. Co or co must be present. .1299|1400. . Customer number first and then by date for each customer number. followed by at least one character. if you have a large number of customer ledger entries. CO.Introduction 1-21 Meaning Sample Expression Records Displayed Ignore case (either uppercase or lowercase allowed) @location Texts such as LOCATION. and case is unimportant.8490 Include any records with the number 5999 or a number from the interval 8100 through 8490. cO.. location or Location You can also combine the various format expressions: 5999|8100. Filters are also used in combination with sorting.
An example of this is the Print button. if you discover that you are entering the wrong data in a field. Data Entry and Data Modifications The ESC IS a useful shortcut key when entering data or modifying a field. you can press ESC to undo the entire entry for as long as the cursor is in the field. When you click it.1-22 Navision Attain Essentials You can use this function either by choosing View. Navision Attain contains a number of AssistButtons. F Keys Keyboard shortcuts have been created for commonly used functions in application windows and for main menu items. A menu button can be clicked just like a command button. Information entered is automatically saved to the database upon exiting a window. Moving from one window field to another means that the information entered into the field is saved in the application as soon as you exit the field. but it does not perform an action. Button Characteristics Command buttons and menu buttons are used in windows to open other windows. You can also activate the function by clicking Sort on reports. For example. A quick way to exit a window is by pressing Esc. An overview of these F Key shortcuts is shown below: . a menu opens containing a number of menu items from which you can choose. These shortcuts are assigned to the function keys or F Keys. In addition to these buttons. There is no need to press ENTER in order to confirm input. There are many situations in which you may want to be able to open a window from another window. A command button performs an action when it is clicked. You will learn about these in the AssistButtons unit. Sort from the menu bar or by clicking the Sort button on the toolbar.
Introduction 1-23 F KEY F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12 Help Edit Insert New Delete List Lookup Field Filter Copy Previous Statistics Menu Bar Post Main Menu CTRL F KEY Toggle Mark Designer SHIFT F KEY What is … AssistEdit Close Entries Next Window Table Filter Zoom Reconcile Card Drill-down FlowFilter Sort Apply Entries Post and Print Object Designer Uniform Data Structure (tables) There is a uniform data structure throughout the program. In the Customer Card window. click Customer. There are three ways to open the listing: · · · Click List on the Toolbar. From anywhere in the Customer Card window. This can be demonstrated using the following example. Press F5. you can get a listing of all customers in Navision Attain. You can the List button to open a similar list from all cards as well as purchase and sales documents. List. .
Ledger Entries. For example. F5 will always display a list of the master item and CTRL+F5 will always display the ledger. On any card in the system. Note: Uniform data structure means spending less time learning the system. click List on the Toolbar or press F5. This can also be done anywhere in a Vendor Card window for vendor ledger entries. You can choose between two ways to display ledger entries: · · In the Customer Card window. but the fields will vary slightly. The ledger contains a listing of all of the customer's transactions and this list of entries is used to display calculated balances. AssistButtons One of the most powerful features in the system is the ability to find or edit "behind the scenes" information with the AssistButtons. from anywhere in the Customer Card window. and so on. Cancel or pressing Esc. Press CTRL +F5. Customer Card and Vendor Card windows work and look the same. Also. If you know one area of the system. click Customer. then you will automatically know the basic features of all areas. Close the window by clicking the Close button. you can obtain the Customer's ledger entries.1-24 Navision Attain Essentials 1 2 We will now try this. AssistButtons .
Lookups An upward arrow presents the Lookup symbol. This is considered a table relation because the field "relates" to information in a different table. drill-down. Also there is a validity check being performed to ensure that the value being entered is valid. click the Lookup symbol or press F6 in the Salesperson Code field. Normally. 2 Click the close window button. When you press F6 or click the symbol. then the field is a FlowField field that is being calculated to create a balance. a list of the details that make up the calculated balance is displayed. data entry is allowed. dropdown and editing assistance features. 2 Click the close window button or press ESC to close the current window. click in the Balance field and then click the Drilldown symbol or press F6. Alternatively you can press F6 to display any lookup. The data is used for information purposes only. You can see that behind the Salesperson field in the Customer Card window there is a table. 1 On the General tab. The downward arrow represents the Drill-down symbol. Dropdowns . You can see an example of each AssistButton on the Customer Card. A field may have one of these symbols to indicate that there is information of some type behind it. Note that the field is gray and cannot accept entries or changes. press Cancel or press ESC to close the current window. Drill-downs If the symbol is a Drill-down.Introduction 1-25 provide easy lookup. Keep in mind that the options are field specific. 1 On the General tab. By clicking the symbol you will see the options available. drill-down and dropdown information or SHIFT-F2 for editing assistance. which contains all of the salespeople and purchasers that are available.
The Code field with the value CUST in the No. The Downward arrow represents the dropdown symbol. however. This indicates a fixed list of the available options for the field. but it may involve further background processing to determine what to display in this field. For example. The AssistEdit function will display data based on what you selected from the related table. The contents of the No. One of the options must be selected. Click the close window button or press Esc to close the list. the number was determined using the CUST code. click the AssistEdit symbol or press SHIFT-F2 in the No.1-26 Navision Attain Essentials A different symbol called Dropdown may be available as well. Close the window. One way to find information is to use the Navigate feature. 1 On the Payments tab. Series window will be highlighted. you can use this feature to see the number of entries that were created by posting a document. the symbols are different and will help you identify the type of field you are working with and the type of information you will find behind it. On the General tab. AssistEdits The AssistEdit symbol can be present in any field on its own or combined with a lookup. . This is not CUST as you selected. field. 2 3 Navigate Often. The three-dot ellipse represents the AssistEdit symbol. a long list may appear on your screen and you may want to find specific information right away. the Lookup function will display the exact data you selected from the related table. The Navigate feature allows the user to see the details of a posted entry. click the Dropdown symbol or press F6 in the Application Method field. field will now be the filled with C000xx. In most cases. 2 The F6 works the same for all three of these functions. 1 Click F3 to create a new customer. The AssistEdit function is very similar to the Lookup function since the user usually will select data from an underlying table. However.
You can access the Navigate window in two ways: · · From the menu for most application areas. The General tab enables you to search for documents created by the program such as. You will notice that there are two tabs. We will use the search criteria contained in the General Tab. invoices. We will try this now.Introduction 1-27 You can use the Navigate feature to scan across all tables in the database to find document entries. For example. invoices. The two search fields in this tab are Document No. The External tab enables you to search for documents that have been created by your vendors. 1 On the General Ledger menu. and Posting Date. which match the search criteria entered. Let’s carry out a search for all the documents posted on 01/25/01. By completing these fields you can use Navigate to find all entries posted within the same date and document number. The Navigate window appears. From all Ledger Entry windows and windows containing posted documents (shipments. posted entries. . and so on). searching for an invoice using the vendor’s invoice number. click Navigate.
1-28 Navision Attain Essentials 2 Type 01/25/01 in the Posting Date field and then click Find. that is not all. But. The data in these tables are shown in windows by the program. Navigate can show you even more information. So. As you can see. Navigate now enables you to see the details of the individual purchase invoice documents posted on 01/25/01. 3 Select the row for the posted purchase invoices and then click Show. you can see that Navigate is a useful tool that helps you to find specific documents. The program has searched the database and now displays all the documents that were posted on the date. . Navigate shows you how many documents were posted by table name. You will remember that the Navision Attain database consists of a number of tables.
True or False? Field and Table filters are window-dependent? What is a FlowFilter? 2 3 4 5 6 7 8 9 10 11 12 13 . This is a study-aid.Introduction 1-29 1. 1 What are the five Object Types that make up a Navision Database and the purpose of each? What does it mean that the Navision Database is both integrated and shared? Why is this advantageous? What is the relational model? Under what circumstances can Optimistic Concurrency fail? Commit Rollback eliminates what situation? What does SIFT stand for and what are two advantages of SIFT? What are the four kinds of AssistButtons? Why are they a powerful feature in the system? What does the Navigate feature do in Navision Attain? What are the common functions that are available from every Master Item as defined under the term Uniform Data Structure? Which operating systems does Navision Attain support? Name five ways to enter dates in Navision Attain. Here are some questions to help you review the material you’ve just covered. Answers are not provided.5 REVIEW QUESTIONS Now you have the basic ideas behind the application-wide functionality of Navision Attain.
5 Dimensions 2.7 Bank Accounts 2.6 Journals and Batches 2.4 Posting Groups 2.9 Budgets 2.3 The Chart of Accounts 2. you will learn about: 2.2 General Ledger Setup 2.1 Overview 2.10 Review Questions . summarized. This chapter contains an overview of the Navision Attain general ledger functionality. Specifically. General Ledger General Ledger is the central application area of Navision Attain where all financial information is posted.8 Financial Reports 2.Chapter 2. processed and reported.
Ltd. The Setup Checklist feature has two main purposes. rename a company. The checklist breaks down the program into application areas. for example a parent company and a subsidiary.1 OVERVIEW In this section. click File menu. Setup Checklist In the program. To set up a new company. the term company is used to designate a complete set of accounting information and financial statements for a business. or close a company. Company. such as the demonstration company. 2 Click Open. Set up a Company The first step you take when you set up a new company is to create a new company. A drop-down menu appears with the five menu options. Monitor the implementation and set up process for each company. You can set up more than one company in the program. In the program. This checklist is very useful when you set up the company in the program. 1 On the menu bar. The window displays all companies in the current database. 3 Select CRONUS International. You must set up most of the company specific information in the General Ledger setup. It lets you · . you must enter various types of information before the program can be used for daily work. you find a setup checklist. and click OK. open an existing company. Here you can create a new company. and you can therefore use the Setup Checklist window to: · Simplify the process of setting up your company in the program.2-2 Navision Attain Essentials 2. delete a company. The window contains a list of the tables to which you have access (according to your license file) and you can facilitate the setup process by using data from an existing company. you will learn about the basic setup of Navision Attain.
2 The Setup Checklist window appears. Copy Data window The copy data function allows you to copy information between companies within the same database file. Copy Data. Click Setup and then Setup Checklist. 1 On the menu bar. 1 Click Functions. track the expected date for starting and ending each area. For example. The Copy Data window appears. the application area setup table and other information from one company to another. you can copy. . and enter comments for each process as the work is completed all in one place. To open the Setup Checklist window.General Ledger 2-3 monitor who is responsible for a specific area. click General Ledger to display the General Ledger menu.
VAT Registration No. field .Used on all statutory documents e.Used on all reports generated by the program.g. on the General Ledger menu Click Setup. Address and Address 2 fields .Used as default for all documents such as invoices if the document does not have a responsibility center attached. The Company Information window appears.2-4 Navision Attain Essentials Company Information In the Company Information window. The program uses this information to print company information on document headers. VAT · . To open the Company Information window. you set up a company's general information. Company Information. The important fields to remember on the General tab are: · · Name field .
The entry will be marked as a "prior period entry.General Ledger 2-5 statements Support Note If the address fields are not completed. Creating a New Fiscal Year To open the Accounting Periods window click Setup. except they cannot be smaller than one day or larger than one year. The number of accounting periods per year is limited to the number of days per year. define accounting periods and close fiscal years. There is no restriction on the length of periods. if the document does not have a responsibility center attached." the program is date sensitive and will allow you to make entries into any of the existing periods. Before you can post in a fiscal year. data entry is allowed. The Accounting Periods window appears. You are allowed to have as many periods (or years) open as you wish. notice the Location Code field. . Even if a period is closed. Complete this field if you want a default delivery location when you purchase items. Also. You must set up at least one accounting period for each fiscal year. Accounting Periods You use the Accounting Periods window to open new fiscal years. The program does not limit data entry. On the Communication tab. you can fill in information for one primary bank. you can enter information on the company’s communication details On the Payments tab. Accounting Periods. purchase documents such as purchase orders will contain blank Ship-to Address fields. you must open the fiscal year and define its accounting periods. you can enter the ship-to address that will appear on all purchase orders." Because there are no "hard close" or "buckets. On the Shipping tab.
The length of an accounting period is a month.2-6 Navision Attain Essentials You can create a new period or year in two ways: in the Accounting Periods window manually or automatically using the Create Fiscal Year batch job. click Create Year and run the Create fiscal Year batch job. The program uses that period to determine which periods to close when you run the Close Year function. You can find the steps and solution to this exercise in Appendix D. number of periods and period length. The program creates the remaining information. place a check mark in the New Fiscal Year field. The manual method lets you insert the starting date and the name for each period in the fiscal year. To create a new period automatically. if an accounting period is the first one in a fiscal year. To indicate the start of the year. In the Create Fiscal Year window. The fiscal year begins on the 1st of January 2003 and ends on the 31st of December 2003. you enter basic information about the new year such as starting date. . Exercise 1 Create a new fiscal year Create a new fiscal year for 2003. The New Fiscal Year field must contain a check mark.
The window contains four tabs with different kinds of information on each tab. address formats. Users. . If there are no company defaults. No. click Setup. The General Ledger Setup Card You use the General Ledger Setup window to enter information about how you want to handle certain accounting issues in your company. Chart of Accounts and Currencies. and whether you want to use an additional reporting currency. you will learn about the General Ledger Setup Card.General Ledger 2-7 2. Some of the features available in the window are optional.2 GENERAL LEDGER SETUP In this section. Bank Accounts. If there are no user restrictions then the company defaults are in effect. Posting Groups. Series. You set up the company default posting dates and specific user posting date restrictions under the user setup options. General Tab You can control the date range that all users can use for posting by completing the Allow Posting From and Allow Posting To fields. you use this window to specify invoice rounding details. the currency code for your local currency. On the General Ledger main menu. For example. You must complete the General Ledger Setup window for each company you set up in Navision Attain. General Ledger Setup. there are no restrictions on dates for data entry and posting.
Other fields on the General tab include: · Register Time field .Place a check mark in this field if LCY is an EMU currency. .Here you can specify whether the program will register the user's time usage. Addr.Here you can specify where you want the contact name to appear in mailing addresses. to prevent entries that could change prior period data. The value is only used on printouts. Format field . · · · · EMU Currency field .2-8 Navision Attain Essentials Why is this important? Since the program does not require "closing" as a part of its accounting cycle. Local Address Format field . · Numbering Tab Click the Numbering tab. since the program uses <Blank> as the indicator for LCY when displaying information in tables.Here you can specify the format in which addresses must appear on printouts. LCY Code field – In this field. you can use the posting date ranges to procedurally "close" periods. Local Cont. you enter the currency code for LCY. You can always adjust the dates temporarily to allow specific entries to be posted. This field is only used when you apply entries in different currencies.
4 Dimensions. The program automatically creates first two shortcut dimensions using the Global Dimensions. . You can also select your shortcut dimensions. the Bank Account Nos.General Ledger 2-9 There is one field on the Numbering tab. The fields on the Dimension tab include: Global Dimension 1 Code field and Global Dimension 2 Code field as well as eight different shortcut dimension fields. We will return to number series later in this section. You will only be able to use the other six shortcut dimensions if you have purchased the Advanced Dimensions granule. Here you can enter the code for the number series that will be used to assign numbers to bank accounts. Dimensions Tab Click the Dimensions tab. On this tab. Reporting Tab Click the Reporting tab. You must select the dimensions from the dimension codes that you have already set up in the Dimension table. you must select the two global dimensions that you will use the most frequently in your reports. You will learn more about global and shortcut dimensions later in Section 2. field.
If you specify an additional reporting currency in this field. the program will then automatically record G/L entries and some other entries.Here you can specify the . you can specify the currency that will be used as an additional reporting currency in the General Ledger application area. In the Additional Reporting Currency field. This enables you to print reports in either LCY or the additional reporting currency. the Additional Reporting Currency field and the VAT Exchange Rate Adjustment field. Application Tab On this tab you enter setup information relating to how payments are applied to outstanding amounts. · Invoice Rounding Precision (LCY) field .2-10 Navision Attain Essentials There are two fields on the Reporting tab. like VAT entries in both LCY and the additional reporting currency. This includes both payments from customers and payments to vendors.
VAT Difference Allowed field . Series window to set up all the number series that you will use for your company. Pmt.General Ledger 2-11 size of the interval to be used when rounding amounts in your local currency. you can select how the program will round VAT when calculated for the local currency. The document numbering functionality provides a flexible way of numbering all documents. You can combine this with manual numbering for specific areas or you can use manual numbering entirely. You can set up a complete numbering system consisting of an unlimited number of number series for all types of basic information (except G/L accounts) and documents. shipments and credit memos. Max. VAT Rounding Type field . . journals. Unrealized VAT field – In this field. you can place a check mark if you want the program to recalculate VAT amounts when you post payments that trigger payment discounts. field – In this field. VAT field . Adjust for Payment Disc. batches and journal lines. Series You use the No. Disc.In this field.In this field. Documents include. · Invoice Rounding Type (LCY) field .Here you can specify whether the payment discount should be based on amounts including or excluding VAT. shipments and posted invoices). but are not limited to orders.In this field you can enter the maximum VAT correction amount allowed for the local currency. you can specify the size of the interval that will be allowed as a rounding difference for LCY when you apply entries in LCY to entries in a different currency. Rounding Precision field . you can specify whether you want the program to handle unrealized VAT. You can assign number series to certain tables (such as the Customer. invoices. · · · · · · No. sales and purchase documents (such as quotes. Excl. and journal templates and batches. Vendor and Item tables).Here you can specify how the program will round an invoice amount. Appln.
and then give the code a description. you would enter the code for this No. click Setup. field on the customer card and then choose the number series in order to have the program assign a number for you. when you start using the No. Series window. Series in the Customer Nos. Used fields are filled in automatically by the program. field. field with the information set up in the Number Series Line table. To open the No. If you do not place a check mark in this field. In other words. A check mark in this field has no effect for number series used in journals. you enter a code that is meaningful or relevant for your business. The Last Date Used and Last No. if you have set up a No. For example. when you create a new customer. you specify which No. the program will assign the next available customer number from this number series. field and Ending No. you will have to click the AssistButton in the No. In the Default Nos. if you place a check mark on the line for the customer number series. A check mark in the Date Order field indicates that numbers from this range are to be assigned chronologically. In the No.2-12 Navision Attain Essentials In the setup table for each application area and in the journal templates. A check mark in the Manual Nos. Series will be used for which purpose. Series. First. Series for customers. the program will use the information associated with the code to assign the customer number. Series. No. Then when you create a new customer. field indicates that you can enter numbers manually instead of using the number series. The program fills in the Starting No. you set up codes for each type of document. field in the Sales & Receivables Setup table. if you place a . For example. Series window. you indicate whether or not this number series will be used to assign numbers automatically.
field. Used field are generated by the program and will display the last date a number was assigned and the last number in the series that was used. Series Lines table. In the No. the program will run a test at the time of posting to make sure documents and journal lines are assigned numbers in ascending order according to the posting date. field lets you choose a number from your predefined series that will return a warning when it is used. It should be used to help you when you are nearing the end of a number series. The first field is the Starting Date field. where you set up additional information about the number series.. Series window. Here you can enter the date from which you would like this line to apply. you define the range of numbers you will use for that particular code. The contents of these two fields are also displayed in the No. field and Ending No. and then click Series. If left blank it will take effect immediately. . This window lets you establish the numbering you want to use (including starting dates for specific ranges of numbers) and set up additional information about the number series. Lines. A number series will be associated with one or more lines in the No. You use this field if you want to start a new No. select EMP. Series window. The Warning No. The program will automatically switch to the new series on the starting date. Series at the beginning of a new period. In the Starting No. These fields are alphanumeric and have a length of 20 characters to allow flexible schemes.General Ledger 2-13 check mark here. The contents of the Last Date Used field and Last No. So let's take a look at the options on the Series button. You set up a number series line for each period.
The No. Sometimes. · In the No. Then you can enter this code on the Numbering tab in Setup for the appropriate application area and you will be able to choose between all of the related No. Series Relationships window is used to set up relationships between multiple No. Series window. Series to one No. The No. you want to insert one manually. The Open field indicates whether or not the number series is open. Series for inventory items. This means that the customer numbers will be numbered C00010. the customer code has an increment-by number value of '10'. For example. ITEM5) Click Series. For example. Relationships. this would allow the future addition of numbers in that range and in between the assigned numbers. Series Codes for Item Numbers (ITEM1. ITEM4. Series code. A series will remain open until the last number in it is used. If at a later date. · Press ESC to close the window. we could assign C00015 if we allow for an interval between numbers rather than making them consecutive. the program removes the check mark from this field. if you have more than one No. you can setup a relationship between these No. and so on. · . Series. Notice. Series. If you use an increment rather than consecutive numbers. in the Code field. Series Relationships window appears. field allows you to select the size of the interval by which you would like your numbering to increase. find and select ITEM1. This field is not editable. ITEM2. you may want to assign more than one No. Series Code to a single No. At that time. that there are 5 different No. Series field. C00020. ITEM3. When you set up relationships you must associate all of the related No.2-14 Navision Attain Essentials The Increment by No. Series when assigning numbers.
click Setup. Series you want for this new Item. You can also select default global dimensions for the responsibility center. In the program. You can use the Responsibility Center window to record information about your responsibility center. A responsibility center can be a cost center. Series Code for Item Nos. The No. The Responsibility Center window appears. where goods are handled and stored prior to use.. When you create a new Item you can click the Ellipsis button next to Item No. Series along with all of the related No. Series window showing the ITEM1 No. Each responsibility center has a Name (for example. ITEM2. ITEM4 and ITEM5 all relate to ITEM1. Responsibility Centers. For example. you set up responsibility centers to help administer your business. Series. and a plant planning office. Dimensions and enter them in the Responsibility Center . a profit center or an investment center. the address of the regional office) as well as a Code representing the name. a responsibility center can administer sales and purchases for one or more warehouses or distribution centers. To select additional default dimensions. which will open the No. ITEM3. Series. You can now select the No. Examples of responsibility centers are a sales office.General Ledger 2-15 You can see that there is a relationship set up for the 5 Item No. Use the Location Code field to assign a default location to the responsibility center. Responsibility Centers On the General Ledger Menu.Default Dimensions window. On the General tab. Series ITEM1 is assigned in Inventory Setup as the No. click Resp. Ctr. If the . a purchasing department for several locations. you can enter an address for the responsibility center that may be different to the company address.
· The address displayed in printed sales and purchase documents will be the responsibility center's address not the company address. the code can be used in the Responsibility Center fields elsewhere in the program. Different item prices can be established for different responsibility centers. Source Codes Source Codes are used to assist the user in finding the point of origin for an . On the Communications tab. click Setup. e-mail and website details for the responsibility center that may also be different to the company communication details. General Posting Groups and VAT Posting Groups This will be covered in the Posting Groups section of this chapter. Trail codes setup lets you set up source codes and reason codes that help define information to be assigned to transactions. and prices on the documents. dimensions. you can set up phone. the program will automatically fill in the Responsibility Center field on the document with the assigned responsibility center. when you enter a responsibility center code on purchase and sales documents it affects the address. the program will update the Location Code field on the document with the default location. a warehouse or distribution center) is administered by the responsibility center represented by that code.2-16 Navision Attain Essentials responsibility center is entered on a sales or purchase document. Trail Codes This is where the program's audit trails begin. The program will automatically assign the default dimensions for the responsibility center to the document. · · Entering a responsibility center code on a Location Card will mean that the location (for example. Once the responsibility center is created. For example. If the location is selected on a sales or purchase document. Trail Codes. On the General Ledger menu.
Source codes are assigned to transactions. As new journals or data entry points are added. Dimensions You will learn about dimensions in the Dimensions section of this chapter. Reason Codes Reason Codes are used to explain why an entry exists. Each journal can have a source code.General Ledger 2-17 entry (audit trails). wrong color. If you use Bank Accounts you will need to specify Bank Accounts Posting Groups to link the Bank Accounts to G/L accounts. After you set up reason codes. You assign source codes to the different journals and data entry points in the Source Code Setup Window. you can manage any number of bank accounts across a variety of different banks. you can add the reason code field to the journal or other window. . the ones listed in the Source Codes window are the system defaults. Bank Accounts Using the program. then a source code should be added as well to identify where the transaction originated. click Setup. For example. Posting Groups. wrong size. Source Codes are the basis for the audit trail in the program. These accounts can be either deposit accounts or loan accounts. if you must return items from a sale you can set up a reason code to denote the reason such as damaged. Bank Accounts. · On the General Ledger menu. etc. You can set up bank accounts in local or foreign currency.
Report Selections. When you need to create an Intrastat report. This can be found in the General Ledger application area by clicking Periodic Activities. you can print an Intrastat report onto a form or create one on a disk. This is known as INTRASTAT reporting. use must use the Intrastat Journal window. Once you have filled in the journal. As part of performing INTRASTAT reporting you may need to set up tariff numbers. Bank Statements and Bank Reconciliation Test Report. You will learn more about how to set up bank accounts in the Bank Account section of this chapter. click Setup. Bank Accounts. Intrastat Journals. All these can be setup in the General Ledger application area by clicking Setup. You can fill in the journal with the relevant item ledger entries by clicking Get Entries.2-18 Navision Attain Essentials Here you specify the General Ledger accounts that will be used for the different Bank Account Posting Groups · On the General Ledger menu. or you can fill them in manually. transport methods. Intrastat and selecting the related menu item. In the Bank Account Report Selections window you can select which reports you want printed out for Cash Management documents like Checks. Intrastat All EU businesses must report their trade with other EU countries. . If you have relevant G/L entries. transaction specifications. entry/exit points in a country and areas within a country. transaction types. you must fill these in manually.
G/L account or standard text. when you enter the code in the No. you sell an item at a special price for a limited period or a detailed description is necessary for an item. if you enter "?SC" in the Description field in a general journal. field on a document line where the Type field is Blank (for example. the program will enter the entire text in the Description field. You can also enter a question mark. the program updates the contents of the Description field with the text "Shipping Charge. resource. This feature allows you to add more information (thereby supplementing the Description field) to an item." Then. and the entire text will be entered in the field. on an invoice). You can use extended text for an item if.General Ledger 2-19 General Standard Text Codes You use the Standard Text Codes window to enter texts that you use often. Extended Texts. for example. For example. in a text field (such as the Description field in a general journal). such as SC for "Shipping Charge. followed by the code. select the text you wish to enter extended text for and click Text." You assign a code to each text. such as "Shipping Charge" or "Monthly Depreciation. Extended texts are available with: · G/L Accounts ." Extended Texts · In the Standard Text Codes window.
Languages You use the Languages window to set up language codes. vendor or bank account card. You decide exactly when and where the extended text will be used by the combination of language code. On the General tab. the extended text you create can be inserted on sales and purchase lines. which supplement the description for the relevant item. . Purchase and Service tabs to select which documents the extended texts may appear in. you can assign territory codes to your contacts and then use this information create segments. Post Codes You can use the Post Code window to set up links between specific postcodes and cities. and so on. In the Relationship Management application area. After a territory code has been set up. the program will fill in the City field automatically. time interval and type of purchase or sales document you specify for the extended text. customer. vendor cards. you can enter it in the Territory Code field on a contact. invoices. When you enter the postcode in the Post Code field. you can enter a specific language code on the extended text header. The text can be inserted manually or automatically. You can also define a time interval during which the text will be valid. For example. customer cards. This ensures that the text appears only on documents created for customers or vendors with the specified language code. You can create several texts for the same item. This can be useful when working with orders. Territories You can use the Territory window to set up territory codes. The Languages window contains a line for each language.2-20 Navision Attain Essentials · · · Item Cards Resource Cards Standard Texts You use the Sales. You can set up as many languages as necessary.
. You can change the language in which the program displays forms and tables.General Ledger 2-21 The program is also multi-language enabled. No. Note Information entered in the database will always be in the language it has been entered. which means that it is now possible. to match the language of your users. This can be done at the user level. Formats. Address Format and Contact Address Format – For each country you can specify how the post code and city name will appear in the address and whether the company name is before or after the address. This links the information in this window to the customer or vendor. for a US and a Danish worker to work on the same database. After a country code has been set up. VAT Reg. For each country you can specify information such as: EU Code and Intrastat Code – These fields must be filled in with the relevant 2-letter code if you are entering an EU country. Countries You use the Countries window to set up a code representing information for each country. for example SE for Sweden. unless you have also entered a translation text for the data. you can enter it in the Country Code field on a customer or vendor card. for example. · Click Country.
# .2-22 Navision Attain Essentials In the VAT Registration No. click Setup. The resulting ledger entries will show the currency of each transaction. You can use characters other than those listed above if the characters are always present in a country's VAT registration number. on the General Ledger menu. Currencies The program makes it easy to handle different currencies.Here you can only enter a digit. For example. For example. ? . record exchange rate differences and generate statements in foreign currencies. then it would be entered as ATU########. General and then Currencies. You can post to a customer or vendor in an unlimited number of currencies.Here you can only enter a letter (a-z or A-Z). Formats window. if all Austrian VAT registration numbers are to begin with ATU. you specify the format of the country’s VAT registration number. . Creating Currencies · To open the Currencies window. @ .Here you can enter any character. you can invoice in foreign currencies. post in foreign currencies.
Invoice Rounding Precision – This works like any other amount rounding.You can specify the number of decimal places the program will display.You must define the precision for the rounding of values in the Amount field on documents.General Ledger 2-23 The window contains a line for each currency. In the Appln. Amount Decimal Places . or record G/L transactions in both LCY and an additional reporting currency. This means the amount will be shown with minimum 2 decimal and maximal with 2 decimal places. have receivables or payables in other currencies. In the Currencies window. Unit Amount Rounding Precision works like the other rounding precisions. You must set up a code for each currency you use if you buy or sell in currencies other than LCY.You can also specify the number of decimal places for the unit amount. you must specify the following for each currency: Amount Rounding Precision field . Unit Amount Decimal Places . The default setting is 2:2. You will specify whether you want the program to use invoice rounding in the Sales & Receivables Setup and Purchase & Payables Setup tables. Rounding Precision field you can specify the size of the interval that will be allowed as a rounding difference when you apply entries in different currencies to one another. but relates to the invoice amount. Example . You can set up a fixed number or a minimum and maximum number (separated by a colon). but in relation to the unit amount.
Acc. You use the Currency Exchange Rates window to register exchange rates and specify from which dates the exchange rates are valid.2-24 Navision Attain Essentials A customer payment in LCY is applied to a customer invoice in EUR and an application rounding precision of 0. This is usually the LCY and is therefore left BLANK.02 is specified for LCY. field or the Credit Curr. . For example. The rounding difference is posted to the account specified in the Debit Curr. Unrealized Gains Acc. Appln. · To open the Currency Exchange Rates window. and Unrealized Losses Acc. while the realized amount is the difference between the LCY value of an invoice and the payment that closes the invoice.02 or less. monthly exchange rates or quarterly exchange rates for each foreign currency. you can enter daily exchange rates. Rates.. Unrealized amounts are expected gains/losses as a result of exchange rate adjustments. The Relational Currency for each exchange rate is the base currency that you record your exchange rates in. Acc. Rndg. You then specify the relative amounts of each currency that make up the exchange rate. in the Currencies window click Exch.. Realized Gains Acc. Appln. field in the Customer Posting Groups window. Rndg. then the program will accept a difference of LCY 0. Realized Losses Acc. and the program will completely close the entries involved in the application. you must specify which GL accounts you want to post realized gains and losses to. Setting up Currency Exchange Rates You must also set up exchange rates for each currency in the Currency Exchange Rates window. – For every currency that you allow the exchange rate to change.
Euro In connection with the implementation of the euro in the European Monetary Union (EMU). credit memos. you can enter a default currency code on customer and vendor cards. You can also set up the currencies when you drill down on any Currency field in the program. This can be achieved by using the Euro Conversion Toolkit. Basics about the Euro The first 12 countries converted to euro on 01/01/2002. Information about the 12 countries and the currencies that were convertedcan be seen in the table below: Country Country currency Austria AUT . Then. invoices. You can also enter the currency code in currency code fields elsewhere in the program. when you post or set up orders. the currency calculations have become more important. You can choose to fix the Relational Currency Exchange amount. and so on. Sales and Support Note Customers that currently have an EMU currency as their local currency (LCY) will need to convert their transactions to euro in the program. For more information on how you can convert your financial data to euro read the Euro Conversion Tool manual. the Currency Exchange amount or Both Currency Exchange amounts. To use the currency functionality you have to set up and maintain the currencies and their exchange rates in the currency and exchange rates tables. Using Currencies in the Program After you have set up the currencies. the program will use the information represented by the code.General Ledger 2-25 You also need to specify whether you will allow the user to change exchange rates in documents.
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Belgium Finland France Germany Greece Ireland Italy Luxembourg Netherlands Portugal Spain
BEF FIM FRF DEM GRD IEP ITL LUF NLG PTE ESP
For any other countries that in future also wish to participate in the EMU and convert their local currency to euro, the principals for conversion are expected to be the same as it is now. Local currencies that are replaced with euro will have a fixed exchange rate with the euro. To calculate the exchange rate with any foreign currencies, this fixed exchange rate must be used in combination with the exchange rate of the foreign currency to euro. First, the program calculates the foreign currency amount in euro. The program then converts the euro value to the local currency using the fixed exchange rate. It is not allowed to calculate directly from any currency to the local currency. This method of conversion is termed triangular conversion. For example: You want to convert US dollars into your LCY, which is an EMU currency. You have to convert the US dollar into euro in the first step and then into the EMU currency.
Setting up EURO currencies In the Currencies window you must specify which currencies belong to the EMU currency by placing a check mark in the EMU Currency field.
Click on the Exch. Rates button to open the Currency Exchange Rates window for the relevant currency code. To set up the triangular conversion, all currencies that are to be replaced by the euro, must have a relational currency of EUR and except for the euro itself which has a relational currency of LCY. When you set up a new currency that is an EMU currency, the relational exchange rate will be the euro. Please notice, that the EMU currencies have a fixed exchange rate. You have to specify this in the Fix Exchange Rate Amount field. When you have chosen the option Both, is it not possible to change the exchange rate in the Currency Exchange Rates window. Exercise 2 Create a new currency
Create a new currency code HUF for “Hungarian forint”. Use the same G/L accounts for gains and losses as in the other currencies. Set up the exchange rate 380.011 HUF = 1 GBP (LCY). The starting date is 01/01/2000. You can find the steps and solution to this exercise in Appendix D.
Users In the User Setup window, you can set up users and specify posting date ranges. This gives greater control over data entry. The program can be set to track the amount of time a user is on the system, and a different Main Menu can be specified for each user so that a different menu path is followed. · On the General Ledger menu, click Setup, Users, and then User Setup.
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In the posting range fields you can specify user specific posting periods. These periods overwrite the company wide posting period specified in General Ledger Setup window. You can specify a different Main Menu than the default. If you have a user you want to access only the Sales & Receivables area you can specify the Form ID for the Sales & Receivables Menu. This way the user will see only the Sales & Receivables menu, when logging in to the system and not the default Main Menu. This can be very useful when setting up security. You can also enter a default sales, purchase or service responsibility center for a user.
User Time Registers To open the User Time Registers window, on the General Ledger menu, click Setup, Users, and then User Time Registers.
You use the User Time Register window to have the program register how much time an individual user works on the accounts. The User Time Register window is useful for accounting firms that want to register the
amount of time spent working on each company. You may also want to see who has worked on the companies and in which period the work was carried out. The User Time Registers window displays the user ID, login date and amount of time spent in the program. This is not a full-fledged time billing program. It is, however, helpful in tracking general time in the program and is a good basis for modifications for time billing.
Printer Selections In Printer Selections you can assign a default printer by user, report, or a combination of the two. You can set up reports such as invoices or checks to always be generated on a specific printer with the correct forms.
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2.3 THE CHART OF ACCOUNTS
The core of a company is the chart of accounts, that is, the list of the G/L accounts to which all G/L entries are posted. You use the Chart of Accounts window to enter and view your G/L accounts and account balances.
List of Accounts A list of all G/L accounts is available so that many accounts can be viewed at one time. However, there is also a G/L account card for each account that you can open by pressing SHIFT+F5:
On the General Ledger menu, click Chart of Accounts. Find and select account number 6110, the Sales, Retail - Dom. account. Click Account, Card to display the Account Card. Alternatively, you can press SHIFT+F5.
For the purpose of this course we will discuss only the fields on the General and Posting tab.
No. field - Here you can enter the number of the G/L Account you are setting up. You can enter a maximum of 20 numbers, both numbers and letters. The number identifies the account. Name field – Here you enter an account name of 30 characters or less. Income/Balance field – This specifies whether the account is an income or
balance sheet account. This field is important in determining what accounts will be closed at the fiscal year end. Debit/Credit field - This field allows the user to determine the normal type of transactions that are made to this account. It does not restrict the type of transactions, only enhances the reporting ability. Account Type field – This field identifies the purpose of the account. Posting - Used to accumulate transactions. Heading - Used for descriptive purposes only. Total - Used to total a range of accounts. The user determines the ranges for these accounts. These accounts can be useful for totaling groups of accounts that are not in the same classification (Gross Income). Begin-Total and End-Total - The Begin-Total account marks the beginning of an account range and the End-Total account marks the end of the range. Each End-Total account has an account range in the Totaling field. The range can be calculated or entered manually. If you do not manually enter the range, the Indentation field is used to determine the beginning account for the range. The ending account for the range should always be the EndTotal Account that contains the range. You can also create a multi-level chart of accounts with Begin-Total and End-Total accounts nested within other Begin-Total and End-Total accounts. Totaling field - This field is used to determine which accounts will go into a Total or an End-Total entry. No. of Blank Lines, New Page and Indentation fields – These fields determine how the account appears in reports. They determine · · The number of blank lines before the account is displayed in a report. If a new report page is printed after the account is displayed in the report. The number of spaces the account is indented from the standard report margin.
Reconciliation Account field - Here you can choose whether this G/L account will be included in the Reconciliation window in the general journal. You can find the Reconciliation window by clicking Posting, Reconcile or CTRL+F9 in journals. The Reconciliation window is used after you have filled in a general journal (but before you post it) to reconcile the accounts being posted to in the journal. In the demonstration company, the cash accounts have a check mark in the Reconciliation Account field.
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This is so that the liquid resources can be reconciled with the day's payments received and made. Automatic Ext. Texts field – If you have placed a check mark in this field, any extended text description that has been added for the account will be added to sales and purchase documents in the description field. If you do not want to have the extended description added automatically, there is an option in the documents to add it manually. To create the extended text, click Account, Extended Text. Automatic Ext. Texts can be set up for accounts, items, and resources. Direct Posting field – This field indicates if it is allowed to post directly into this account from a journal line. Blocked field – Here you can choose to block the account so that entries cannot be posted to it. To block the account, place a check mark in the check box. Sometimes, for various reasons, you may want to block certain accounts so that entries cannot be posted to them. You can modify an account's blocked or open status in this field.
The Posting tab you contains the information the program uses for recording the G/L and VAT transactions. · Gen. Posting Type - The code defines whether the account will be used only in connection with a Sale or Purchase transaction or with both kinds of transactions. The program uses the Gen. Posting Type field, together with the VAT Bus. Posting Group and VAT Prod. Posting Group fields, to find the account to which the program posts VAT. This field should be filled in only for revenue and expense accounts where VAT is involved. For other accounts, select Blank.
Posting Group and Gen. Posting Type fields to determine VAT % and VAT calculation type and to find the G/L accounts to which the program posts VAT. Bus. Posting Group and Gen. Posting Group – The default VAT product posting group for the account. The program uses this code together with the Gen. Gen. Posting Group – The default VAT business posting group for the account. The program uses this code together with the VAT Bus. Prod. sales or purchase line when you select the G/L account. COGS and inventory adjustments. The program uses this code together with the Gen. Posting Type fields. Posting Type fields. the program automatically copies the default VAT business posting group to the VAT Bus. . COGS and inventory adjustments. Posting Group – The default general business posting group for the account. purchases. Posting Group and Gen. Bus. · · · Note It is possible to set up a default VAT business posting group for a general business posting group. VAT Bus. The general product posting group code indicates which type of item you sell or purchase. these codes will automatically be inserted in a journal. VAT Prod. Posting Group field. After you have attached the posting type and all the posting group codes to a G/L account. Posting Type fields to determine VAT % and VAT calculation type and to find the G/L accounts to which the program posts VAT.General Ledger 2-33 · Gen. discount amounts. Prod. Posting Group – The default general product posting group for the account. You will learn more about this in the Posting Groups section of this chapter. purchases. Bus. Posting Group field. The general business posting group code indicates whom you sell to or buy from. to find the G/L accounts to which the program posts sales. discount amounts. When you assign the posting group in the Gen. to find the G/L accounts to which the program posts sales. The program uses this code together with the VAT Prod. Posting Group and Gen.
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The Account Button
Each account card has an Account button with the following functions: · List – Display a list of all accounts. Note, this is not the same as the chart of accounts since it does not include and balance or amount information. Ledger Entries – Display all ledger entries for the account. Comments – Display or enter any additional comments relating to the account. Dimensions – Display or enter default dimensions for the account. Extended Texts – Display or enter extended text for the account. Receivables-Payables
· · ·
This report provides a summary of expected net operational cash flow from customers and vendors over time. It is simply a summary of the open customer and vendor ledger entries sorted by their Due Date instead of Posting Date. You can specify the period you wish to view, such as daily, monthly, quarterly and so on. If you wish to see the expected net balance of outstanding customer and vendor balances at any particular date, you should choose the Balance at Date view. If you wish to see the expected cash flow movement for a particular period, you should choose the Net Change view.
The Balance Button
The Balance button is used to show information about the balances and transaction amounts for the account. · G/L Account Balance – Displays the balance or net change for the G/L account over time. G/L Balance – Displays the balance or net change for all G/L accounts for a specific time period. G/L Balance by Dimensions – Displays balance or net change information for all accounts. You can choose the information shown in columns and lines from G/L account, Period or the two Global Dimensions.
Chart of Accounts Window Close the G/L account card to return to the Chart of Accounts window.
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The Chart of Accounts window contains all fields on the G/L Account Card but in table format. In addition to the information on the account cards, it also shows the current Net Change and Balance information for the accounts. Note If you have account numbers that are numeric only, they will be sorted differently in the Chart of Accounts window depending on whether you use the Navision Server or the Microsoft SQL Server. With the Navision Server account numbers will be sorted in ascending numerical order. With the Microsoft SQL Server, account numbers will be sorted in ascending alphabetical order. As a result, care should be taken when setting up a numeric account number structure to ensure you have the correct ordering of accounts in your chart of accounts.
At the bottom of the Chart of Accounts window is the Functions button. Its function, Indent Chart of Accounts, is used to format the Total, Begin-Total and End-Total fields and to indent accounts according to the defined hierarchy. The hierarchy is established using the account types Begin-Total and End-Total. Account numbers between these will be included in the end-total range in the Totaling field. Sales Note The program's chart of accounts is different from other programs' because it can include only the summary G/L accounts. Traditionally, detailed dimensional analysis of transactions was achieved by setting up a detailed chart of accounts with a large number of accounts. In the program, detail can now be stored in separate tables as dimensions and only assigned to transactions at the time the transaction is recorded. This results in a smaller chart of accounts while still maintaining the necessary detailed
analysis capabilities. It does not, however, preclude setting up a large chart of accounts in a more traditional format if that is still necessary.
The Chart of Accounts window also contains an Account button and a Balance button similar to the account card. The functions on these buttons are very similar to the Account and Balance button on the account card. The program uses the chart of accounts line that the cursor is on when you select a function on the button.
Account Button · Card – Displays the account card for the account on the chart of accounts line that the cursor is on. Dimensions – Single – The same function as the Dimensions function on the account card. Dimensions – Multiple – Assign the same default dimensions to multiple accounts. Since the Chart of Accounts window is a list of accounts, it is possible to assign the same default dimensions to several accounts by selecting the relevant account lines. This reduces the entry time needed for setting up default dimensions. Ledger Entries, Comments, Extended Texts, ReceivablesPayables –The same function as the account card.
Balance Button · G/L Account Balance, G/L Balance, G/L Balance by Dimensions – Displays the same information as the account card. G/L Account Balance/Budget - Displays the actual and budgeted balance or net change for the G/L account over time. G/L Balance/Budget – Displays the actual and budgeted balances or net change for all G/L accounts for a specific time period.
The reports on the Balance button in the account card and chart of accounts will be demonstrated further in the Financial Management training material. Exercise 3 Create a new revenue account
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Open the Account card window and create a new G/L account for Sales Miscellaneous with the No. 6140. The account has the following features: It is an income statement account and direct posting is allowed. Select the following posting groups in the Posting tab: Gen Posting Type Gen. Bus. Posting group Gen. Prod. Posting group VAT Bus. Posting group VAT Prod. Posting group Sale NATIONAL MISC NATIONAL VAT25
You don’t need to enter anything in the consolidation and reporting tab of this window. You can find the steps and solution to this exercise in Appendix D.
2.4 POSTING GROUPS
If you use other application areas in addition to General Ledger and therefore post to accounts such as Customers, Vendors, Items or Resources you need to set up a link between these accounts and the G/L accounts. If you only use the General Ledger application area, it is not necessary to set up posting groups. Posting Groups are used to create these links between the different application areas and the General Ledger application area. As a result, you must have set up the chart of accounts before you can create the posting groups. When sales, purchases, and other transactions are recorded and posted where a specific G/L Account is not specified directly, the Posting Groups provide the mapping to the correct accounts. For example, in the sale of an item to a Customer on a Sales Order, no general ledger accounts are specified directly. However, upon completing the Navigate function, the review of a posted invoice shows entries that were posted to the G/L. This result occurs because the customers and items were assigned Posting Groups to identify the G/L accounts. There are three major types of posting groups that deal with selling inventory and resources to customers and buying inventory from vendors: · · · Specific Posting Groups General Posting Groups VAT Posting Groups
We will analyze the Specific Posting Groups initially, then we’ll take a look at General Posting Groups and VAT Posting Groups, and finally review how all of the Posting Groups fit together by looking at a posted sales invoice.
Specific Posting Groups The primary purpose for Specific Posting Groups is to identify the primary Balance Sheet Account for each supporting Ledger. For instance, the total outstanding accounts receivable balance of all of the customers should tie to the total balance of the Accounts Receivable accounts in the Balance Sheet. Therefore, specific posting groups are assigned to Customers, Vendors, Items, Bank Accounts, and Fixed Assets. These posting groups create the direct link to the primary Balance Sheet Account for each Master Item. The specific posting groups that should be set up are as follows:
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Customer Posting Group - This posting group will map the accounts receivable account, payment discount accounts, invoice and application rounding accounts, interest and fee accounts relating to customers. Vendor Posting Group - This posting group will map the accounts payable account, payment discount accounts, invoice and application rounding accounts, interest and fee accounts relating to vendors. Inventory Posting Group – This posting group is used to specify the inventory. Each Inventory Posting Group is then combined with each appropriate Location Code in the Inventory Posting Setup window. For each combination you can map the inventory accounts, WIP account and other variance accounts relating to inventory in the Chart of Accounts. Bank Account Posting Groups - This posting group is used to map a bank G/L account to a bank account in the program. Job Posting Groups – This is covered in the Financial Management training material. Fixed Asset Posting Groups –This is covered in the Financial Management training material.
General Posting Groups There are two kinds of General Posting Groups: · General Business Posting Group – specifying “who we sell to” (Customers) and “who we buy from” (Vendors). General Product Posting Group – specifying, “what we sell” (Items and Resources) or “what we buy” (Items).
General Business Posting Groups You assign business posting groups to customers and vendors. In the General Business Posting Groups window, you enter a code and a description for the posting group. · On the General Ledger menu, click Setup, General Posting Groups, Business Posting Groups.
EU countries. service) or to distinguish between private entities and government agencies. Description – A description of the general business posting group. wholesale. It is also possible to not set up any General Business Posting Groups if you do not wish to distinguish sales and purchases by location. Posting Group – Select a VAT business posting group that will be used as a default for transactions involving this General Business Posting Group. industrial. the number of accounts created in the chart of accounts also can be reduced. Auto Insert Default – If you place a check mark in this field. whenever you . VAT Bus. The business groups can be set up to group customers and vendors by geographical area (Domestic. In the General Business Posting Groups window you can enter the following information: Code – The code that will be assigned to customers. You can now perform detailed sales and purchase analysis by assigning dimensions to general ledger transactions. you must consider how many groups you need for breaking down sales by customers and how many groups you need for breaking down purchases by vendors. Def.General Ledger 2-41 When setting up business groups. and G/L accounts in the program. vendors. The number of groups will be directly related to the chart of accounts. As a result. Overseas. and so on) or type of business (retail. By classifying and analysing transactions by dimensions it is possible to reduce the level of detail needed in the chart of accounts structure. detailed analysis of financial data could be achieved by setting up many detailed posting groups and a large number of specific G/L sales and purchases accounts. Sales Note Traditionally.
General Posting Groups. VAT Bus. When setting up product groups. Exercise 4 Create a new Product Posting group Create a new General Product Posting group with the Code HOME and the description Home & Garden. Resources. · On the General Ledger menu. Product Posting Groups You assign product posting groups to items and resources.2-42 Navision Attain Essentials assign the General Business Posting Group to a customer. Retail. In the Product Posting Groups window. Each Inventory Item and Resource set will be assigned a Product Posting Group. · The Product Posting Groups as shown above are broken down into Raw Materials. Posting Group for the customer. vendor or G/L account. click Setup. Posting Group. the program will automatically fill in the VAT Bus. you must consider: · How many groups you need for breaking down sales by products (items and resources) How many groups you need for breaking down purchases by items. Product Posting Groups. The Product Posting Groups provide the major product groups that will be reflected in the Chart of Accounts. Enter a default VAT Product Posting . Capacities. Miscellaneous with VAT and Miscellaneous without VAT. vendor or G/L account with the Def. you enter a code and a description for the posting group.
General Posting Setup The General Posting Setup window is a matrix that combines business and product posting groups. . The General Posting Setup window appears. it is possible to post the sale of the same item to different sales accounts in the G/L due to customers being assigned different business posting groups. click Setup. You can find the steps and solution to this exercise in Appendix D. Answer any questions asked by the program with Yes. General Posting Groups.General Ledger 2-43 group code VAT25. For each combination of business and product posting groups you can assign a different set of G/L accounts. With each combination the user can determine to which accounts the program will post: Sales & Purchases Sales and Purchase Credit Memos Sales and Purchase invoice discounts and payment discounts Cost of Goods Sold and Inventory Adjustments Direct Cost Applied and Overhead Applied Purchase Variances · On the General Ledger menu. As a result. General Posting Setup.
Posting Group and Gen. Bus. Product Posting Groups window and click the Setup button. This can mean a lot of data entry to set up the general posting setup for the company. While there may be many different combinations of business and product posting group. you can copy the G/L accounts from an existing line in the General Posting Setup window. 2 In the Copy – General Posting Setup batch job. you specify the Gen. Product Posting Groups windows. Product Posting Groups window. Bus. Product Posting Groups window. Prod. Prod. In the General Posting Setup window select the line you wish to copy to and click Copy. Posting Group of the line you wish to copy from. it is possible that different combinations will still post to the same G/L accounts. To limit the amount of manual entry.2-44 Navision Attain Essentials Copying Posting Setup Lines The more product and business posting groups you have. Posting Group and Gen. Prod. 1 You must first enter the Gen. or only the specific account group that you select to copy. The posting setup lines will be filtered to only show those lines with the general product posting group from the line you selected in the Gen. Posting Group field on the first empty line based on the line you selected in the Gen. If you have not entered any lines. the more lines there will be in the General Posting Setup window. the program will fill in the Gen. the General Posting Setup window will open. Posting Group of the line you wish to copy to. . Business Posting Groups or Gen. If you select a line in the Gen. The program will then copy all accounts from that line. Creating Setup Lines for a Specific Product or Business Posting Group You can also create posting setups using the Setup button in the Gen.
you first create VAT business posting group codes for customers and vendors. both Business and Product. Product Posting Group code you created in the previous exercise. VAT is paid by the end consumer.General Ledger 2-45 The process is the same with the Gen. Business Posting Groups window. are similar to those used for setting up General Posting Groups. You can find the steps and solution to this exercise in Appendix D. Use the same G/L accounts as the combination of NATIONAL and RETAIL. · To open the VAT Business Posting Group window click Setup. including businesses. Bus. and then create VAT product posting group codes for items and resources. Exercise 5 Set up a new General Posting group Open the General Posting Group window and create a new line. To set up VAT. You will need to set up VAT Posting Groups to be able to specify the VAT percentage the program needs to calculate depending on ‘who we sell to’ or ‘who we buy from’ and ‘what we sell’ or ‘what we buy’. VAT Posting Group and then Business Posting Groups. VAT Posting Groups Value-added tax (VAT) is a transaction tax. . Enter the combination of the Gen. The principles for setting up VAT Posting Group. Posting Group code NATIONAL and the new Gen.
The VAT business posting group codes in Cronus are set up so that VAT is calculated and posted according to the location (country) of the customer or vendor involved in the transaction. The code must be unique . both numbers and letters. You can enter a maximum of 10 characters. a different VAT % may apply within NATIONAL customers for the same item. Open the VAT Product Posting Group window by clicking Setup.2-46 Navision Attain Essentials You enter codes for the VAT business posting groups in the VAT Business Posting Group window. You can set up as many codes as you like. For example. Use codes that are easy to remember and that describe the business group. Note The VAT Business Posting Groups in Cronus are recommended as the minimum number of VAT Business Posting Groups. depending on whether the customer is a person or a company. In some cases. VAT Posting Group and then Product Posting Groups. for example. . there may be a need for more detailed groups.you cannot have the same code twice in one table. EU or OVERSEAS. · Press ESC to close the window.
and so on. VAT25 for miscellaneous with 25 % VAT. You fill in a line for each combination of VAT business posting group and VAT product posting group. NO-VAT for miscellaneous without VAT. you can fill in the VAT . That works in a similar way to entering codes for VAT business posting groups. for example. Use codes that are easy to remember and that describe the product posting group. VAT10 miscellaneous with 10 % VAT. You must also set up combinations of VAT business posting groups and VAT product posting groups in the VAT Posting Setup window. For each combination. To open the VAT Posting Setup window click Setup.General Ledger 2-47 You enter codes for the VAT product posting groups in the VAT Product Posting Group window. The VAT product group codes determine calculation and posting of VAT according to the type of item being purchased or the type of item or resource being sold. VAT Posting Group and then VAT Posting Setup.
In the demonstration company. The process is similar to copying lines in the general posting setup. VAT Prod. · VAT% etc. or only the information you select to copy. you specify the VAT Bus. Sales Accounts – All sales account information will be copied. and reverse charge VAT. you can define a VAT Identifier for each group and assign the identifier to the group members. Posting Group and VAT Identifier of the line you wish to copy to. To make the entry process easier. You can enter as many combinations as necessary. purchases. VAT calculation type and G/L account numbers for posting of VAT related to sales. Unrealized VAT Type and the Adjust for Payment Discount settings will be copied. Posting Group and VAT Prod. 2 In the Copy – VAT Posting Setup batch job. Posting Group. you can copy information from existing lines in the VAT Posting Setup window. The program will then copy all information from that line. VAT Calculation Type. whether VAT will be recalculated when a payment discount is granted or received. A typical use is to group setups with similar VAT percentages. In the VAT Posting Setup window select the line you wish to copy to and click Copy. Purchases Accounts – The Purchases and Reverse Charge account information will be copied. 1 You must first enter the VAT Bus. VAT identifiers have been created based on the VAT percentages. – VAT%. It is also possible to specify for each combination. Posting Group of the line you wish to copy from. If you want to group VAT Posting Setups with similar attributes. · · .2-48 Navision Attain Essentials percent.
the program will calculate the VAT amount. You must also fill in the Reverse Chrg. When you purchase goods. it will not refer to the original VAT entries.Use this option when the amount you want to post that has this particular combination of VAT business posting group and VAT product posting group consists entirely of VAT. This option can be useful if.General Ledger 2-49 Similar to general posting groups. This may make the preparation of the VAT Statement . Full VAT . the seller of the item calculates and withholds the VAT. you neither calculate nor withhold VAT. debit the Purchase VAT Account and credit the Reverse Chrg. field.Use this option when you trade with other countries within the EU where the purchaser must calculate and settle VAT accounts with the tax authorities. you wish to record import VAT or make a corrective entry in order to correct a VAT calculation error. VAT Calculation Type The program has four methods for calculating VAT: Normal VAT . VAT Acc. In this case. VAT Account. When you sell goods with reverse charge VAT. Reverse Charge VAT .Use this option to have the program calculate VAT for items sold or purchased with this particular combination of business posting group and product posting group code. you can also create new VAT posting setup lines by clicking the Setup button in the VAT Business Posting Groups and VAT Product Posting Groups windows. for example. Note If you do make a corrective entry using Full VAT.
The renewed calculation will be based on the invoice amount less the payment discount. Reverse Charge VAT for Trade between EU Countries Companies in the EU must use Reverse Charge VAT when trading with other companies in the EU. if a customer receives payment discounts for a timely payment.2-50 Navision Attain Essentials more difficult. and not per line. the program will recalculate the VAT amount using the same VAT % as when you originally posted the sales invoice for this customer. using the VAT identifier. To solve this problem. field in the General Ledger Setup window. Sales Tax . In earlier versions of the product there might be discrepancies between the VAT calculations users see and the VAT entries that are posted and VAT on external documents might not be in accordance with the system-calculated VAT. Values that result in posted values are rounded and displayed in a way that corresponds to the final precision (after posting).This option is only used if the program must handle US sales tax instead of VAT. Note This rule ONLY applies when trading with companies that are registered as VAT liable in another EU country. Before you can use this feature you must have activated it by placing a check mark in the Adjust for Payment Disc. you should contact your tax authorities . This means that VAT is calculated for all the lines in a document. VAT is now calculated for an entire document. For example. Rounding for Documents Rounding on sales/purchase documents is now easier to understand than in earlier versions of the program. Adjust for Payment Discount Click to enter a check mark in this field if you want the program to recalculate VAT amounts when you post payments that trigger payment discounts. If you do business directly with consumers in other EU countries. Your sales VAT account will then be reduced by the difference between the original and the new VAT amount.
You should also enter the vendor's VAT registration number in the VAT Registration No. The program also creates a VAT entry containing the VAT base amount (purchase price before VAT) and specifies the amount is a reverse charge VAT amount. the posting of VAT does not affect the company's financial statements. Posting Group combinations with Reverse Charge VAT in the VAT Calculation Type field. Thus. you should: · Set up VAT Bus. Posting Groups in the VAT Bus. · When you post a purchase from a vendor in another EU country. field on the Foreign Trade tab. In order to have VAT on purchases from EU countries treated correctly in the program. In order to have VAT on purchases from EU countries treated correctly in the program. the program calculates the VAT amount and debits the purchase VAT account and credits the reverse charge VAT account. You must report the value of such sales EU countries separately on your VAT statement. you should: · If you have already set up lines in the VAT Posting Setup window for purchases from EU Countries. Assign the VAT Bus. Posting Group field on the Vendor Card of each EU vendor. you can also use these for sales. VAT Account field. Sales to EU Countries VAT is not calculated on sales to VAT-liable companies in other EU countries. the VAT amount is added to the domestic sales VAT and to the domestic purchase VAT. On the VAT statement. Purchases from EU Countries When you post a purchase from a vendor in another EU country.General Ledger 2-51 for the applicable VAT rules. . The G/L account to which reverse charge VAT will be posted must also be entered in the Reverse Chrg. Posting Group and VAT Prod. You must report the value of purchases from EU countries (base amount used to calculate purchase VAT) separately on your VAT statement. Otherwise you must set up a line for sales with exactly the same information as described earlier for purchases. This means the calculated VAT does not affect the VAT payable. VAT must be calculated using the rate applicable in your own country.
we will focus on the Income Statement Accounts because the General Posting Groups deals specifically with these types of accounts. the program calculates the VAT amount and creates a VAT entry with the information about the reverse charge VAT and the VAT base (the amount used to calculate the VAT amount). Posting Group with the existing VAT Bus. For each new combination of VAT Business Posting Group with the new VAT26 posting group. You should also enter the customer's VAT registration number in the VAT Registration No. Posting Group field on the Invoicing tab of the Customer Card of each EU customer. Exercise 6 Create some new VAT Posting groups There is to be a change in the EU VAT% from 25% to 26%. Create a new VAT Product Posting Group called VAT26. You can find the steps and solution to this exercise in Appendix D Determining Posting Groups We have discussed the General Business Posting Group and the General Product Posting Group. But for this exercise we will not do this. how did we determine how we were going to group these posting groups? The Chart of Accounts served as the guide to establishing these groups. Posting Groups in the VAT Bus. No entries are posted to the VAT accounts in the general ledger. Enter a line in the VAT Posting Setup window for each combination of the new VAT Prod. the same VAT information and G/L accounts as with the VAT25 posting group will be used. When you post a sale to a customer in another EU country. Normally you should create new G/L accounts to post the G/L entries with the new VAT percentage to separate accounts.2-52 Navision Attain Essentials · Assign the VAT Bus. So. Let’s take a look at the Chart of Accounts. field on the Foreign Trade tab. . NATIONAL and EXPORT). Since we are discussing General Posting Groups. Posting Groups (EU.
The accounts are then further broken down into Domestic. The transaction involves a . the information from the General Product Posting Group setup directly supports the Chart of Accounts setup in Cronus. Let's take a look at a simple sale transaction. Therefore. If you scroll further down in the Chart of Accounts. Posting Transactions to the G/L Using Posting Groups We will now analyze the effect on the Chart of Accounts and the impact of the posting setup through an analysis of a previously posted transaction. These are the classification of the customers and vendors that Cronus sells to or purchases from. This information from the chart of accounts supports the General Business Posting Group setup in Cronus.General Ledger 2-53 The primary classification of the Sales accounts is Resources. EU and Export for the Sales Accounts and the Purchases Accounts. These divisions represent the products that Cronus sells. you will see that there are also Purchases Accounts for Retail and Raw Materials. These divisions represent the products that Cronus purchases. Raw Materials and Retail.
click Posted Invoices Select F5 to get a list of Sales Orders Select 103018 in the number field and click OK. click the Navigate button in the Posted Sales Invoice window.2-54 Navision Attain Essentials sale of two different types of items to customer 10000. 4 To see all documents and ledger entries related to this posted invoice. . The expected ledger entries involved with such a sale are as follows: Account Receivables Sales Account Sales VAT Account Cost of Goods Sold Account Inventory Cost of items sold Cost of items sold Debit Sale Amount +VAT Sale Amount VAT Credit 1 2 3 On the Sales & Receivables Menu.
the program also created and posted G/L entries. VAT entries. customer ledger entries and Value entries for the items. 5 Select the G/L Entry line and click Show.General Ledger 2-55 You can see that when the sales invoice was posted. .
Press F5 to display the customer list. Domestic Debit Sale Amount (2920+361. inventory postings to the G/L are performed separately by running the Post Inventory Cost to G/L batch job.88 6210 Sales.50)+ VAT (730+90.38) Sales Amount (2920) Sale Amount (361. 1 2 On the Sales & Receivables Menu.Domestic 6110 Sales. select customer 20000 and click OK.38) = 4. Retail Domestic 5510 Sales VAT 25% Account VAT (730+90. 3 .101. How did the program create the G/L entries from the sales invoice? The answer lies in an analysis of the posting groups assigned to customer 20000 and items 1964-W and 70011. click Customers. This is because automatic cost posting is not activated.50) Credit The G/L entry to transfer the sold items from inventory to cost of goods sold has not been posted yet.2-56 Navision Attain Essentials The program has posted as follows: Account 2310 Customers. On the Customer Card for customer 20000 go to the Invoicing tab. Raw Materials . As a result.
4 5 Close the Customer Posting Group window by pressing ESC. You can see that item 1964-W has been assigned the following general posting group and VAT posting group: Gen. click Items. Close the Customer Card window by pressing ESC.101. Posting Group = NATIONAL If you click the AssistButton in the Customer Posting Group field. Posting Group = VAT25 The item has also been assigned the group FINISHED in the Inventory Posting Group field. Posting Group = NATIONAL VAT Bus.General Ledger 2-57 You can see that the customer has been assigned the following general posting group and VAT posting group: Gen. you can that the DOMESTIC customer posting group has account 2310 entered in the Receivables Account field. 1 2 3 On the Inventory Menu. Posting Group = RETAIL VAT Prod. select item 1964-W from the Item List and click OK. select the Invoicing tab. Press F5. Bus. Prod. This is the account to which the program posted the receivable amount of 4. On the Item Card. When the Post Inventory Cost to G/L batch job runs. Let's look at the item cards now.88. the program will combine this group with the location code on the .
Posting Group Sale of Item 1964-W NATIONAL General Prod. When the Post Inventory Cost to G/L batch job runs. 4 5 Press F5. Prod. the program will combine this group with the location code on the invoice to select the inventory account in the Inventory Posting Setup window.2-58 Navision Attain Essentials invoice to select the inventory account in the Inventory Posting Setup window. Posting Group NATIONAL VAT Prod. On the Item Card. Item 70011 has been assigned the following general posting group and VAT posting group: Gen. Posting Group VAT 25 . Posting Group = RAW MAT VAT Prod.Posting Group RETAIL VAT Bus. select the Invoicing tab. 6 Close the Item Card. We now have the following general and VAT posting group information from the customers and items involved with the sale: General Bus. select item 70011 from the Item List and click OK. Posting Group = VAT25 The item has also been assigned the group RAW MAT in the Inventory Posting Group field.
50 to account 6210. the sales amount for item 70011 is 361. you can see that account 6110 is entered in the Sales Account field. VAT Posting Groups. the sales amount for item 1964-W is 2. By combining the posting groups of the customer and item. General Posting Setup.General Ledger 2-59 Sale of Item 70011 NATIONAL RAW MAT NATIONAL VAT 25 1 On the General Ledger Menu. General Posting Groups. 2 3 Close the General Posting Setup window.50.920. In the posted sales invoice. the program has determined the sales account and posted 361.920 to account 6110. By combining the posting groups of the customer and item. Account 6210 is entered in the Sales Account field for for NATIONAL and RAW MAT. If you look at the line with the combination of NATIONAL and RETAIL. . click Setup. On the General Ledger Menu click Setup. In the posted sales invoice. the program has determined the sales account and posted 2. VAT Posting Setup.
The VAT% field contains 25. .50 = 90.00 25% x 361. you can see that account 5510 is entered in the Sales VAT Account field. so VAT for the sale of each item is as follows: 25% x 2.38 By combining the posting groups of customer and items.2-60 Navision Attain Essentials If you look at the line with the combination of NATIONAL and VAT 25. the program has determined the sales VAT account and VAT %.920 = 730. calculated the VAT on the sale and posted it to account 5510.
Dimensions and dimension values are user-defined and unlimited. These extracts can be created using individual dimensions or combinations of dimensions. you can carry out a more complex analysis at a later time. Each dimension can have an unlimited series of dimension values that are sub-units of that dimension. as well as budgets. for example. where the item was sold. For example. and then use this dimension and a dimension value when posting an entry. and what kind of customer made the purchase. It is often necessary to create statements. sales per sales campaign per customer group per area. The analysis view functionality is particularly effective for this purpose when you are using multiple dimensions. which means you can create dimensions tailored to your company's needs and business processes. which items have been sold by which departments. Administration and so on as subunits. The term dimension is used in the program to describe how analysis occurs. These departments are dimension values. even if you only use the two global dimensions. would be sales per area.5 DIMENSIONS What are dimensions and dimension values? A dimension is data that you can add to an entry as a kind of marker so that the program can group entries with similar characteristics and easily retrieve these groups for analysis purposes.General Ledger 2-61 2. by using more than two dimensions when creating an entry. who sold it. a single sales entry can include multiple dimension information about which account the item sale has been posted to. For example. If more than one dimension has been used on posted entries. you can analyze trends and compare various characteristics across a range of entries. Why should you use dimensions? A company's accounts are made up of many entries from many different sources and are associated with numerous activities within the company. statistics and analyses that are extracts of the complete financial statements. If you set up a dimension called Department. A two-dimensional analysis. you can later retrieve information on. you . the user can create a richer analysis of a company's activities. Dimensions can be used throughout the program on entries in journals and documents. for example. a dimension called Department can have departments called Sales. By using dimension. for example. However. However.
· · · · . Supporting Business Rules Business rules are the expression of policies or procedures in an organization. items and so on. and thereby data output. customers. We will come back to reports. These rules specify whether dimension values must be posted or whether a specific dimension value must be posted. Sales Note You must be aware that only the two global dimensions are part of the Basic Dimensions granule. account schedules and reports to create informative dimension analyses. These help to support business policies and improve data output. By automating these policies and procedures. for example at the end of a sales campaign. Dimension priority rules that determine how contradicting default dimension values should be prioritized.2-62 Navision Attain Essentials can also use filters. Value-posting rules for the default dimensions. you are better able to influence how your accounting is conducted and increase the consistency of data entry. also helps to support business policies and improve data output. You must purchase the Advanced Dimensions granule to be able to make an unlimited number of dimensions and create analyses on dimensions other than the global dimensions. This helps increase consistency of data entry by reducing the time needed to enter the dimension information for transactions. by ensuring that prohibited or illogical dimension combinations cannot be posted. Blocking dimensions. account schedules and Analyses by Dimensions later in this chapter. by ensuring that prohibited dimensions and dimension values can no longer be posted. Dimension combination rules that determine how dimensions and dimensions values may be combined when posting. This helps improve data output by ensuring information that must be categorized by dimensions cannot be posted unless the dimensions are entered. Blocked dimensions and dimension values. You can automate policies and procedures in the program by specifying: · Default dimensions and dimension values for individual accounts.
Code Caption and Filter Caption – These are the captions that will appear as the shortcut dimension field names on documents and journals and the shortcut dimension filters in reports.General Ledger 2-63 Dimensions and Dimension Values You will now learn how to create new dimensions and new values for the dimensions. Blocked – If you place a check mark in this field. budgets. select the AREA . To enter the new values: 2 In the Dimensions window. click Setup. you will not be able to post any journals containing this dimension. Dimensions. analysis views and account schedules. · · · Support Note Dimensions use dynamic field caption functionality to automatically update the shortcut dimension field names based on the dimensions you select. 1 On the General Ledger menu. Dimensions to display the Dimensions window: You will see all the existing dimensions in the system. For this example. place the cursor on the dimension code that you are creating values for. Each dimension has the following attributes: · Code – the reference for the dimension that is selected when entering dimensions on journals and in documents Name and Description – the name of the dimension that will be displayed in reports and analysis views. The description is for information purposes only.
and corresponds almost exactly to Account Type in the Chart of Accounts. You must then fill in the Totaling field with the range of accounts to be totaled.2-64 Navision Attain Essentials Dimension. Similar to the chart of accounts. Dimension Value Type is used to create a hierarchical relationship between Dimension Values within a Dimension. you can also indent the dimension value hierarchy by clicking Functions. a hierarchy has been set up for the "Area" Dimension. Indent Dimension Values. These values are used on ledger entries.85 and so on": all of which can be given the common name "AREA". Dimension Values Types are as follows: Standard – used for standard posting of dimension values Heading – Heading for a group of dimension values Total – used to total a series of balances on dimension values that do not immediately precede the Total dimension value. A Dimension Value is a subset within a Dimension. Therefore. It describes the manner in which a Dimension Value will be used when posting. though each value code must be unique within the given Dimension. . This means that the user can post an entry with Dimension Value "30" but that analysis of sales on “45” or “55” will also include the "30" entry. 30. for a Dimension "AREA" the user can choose between the Dimension Values "20. 3 Click Dimension. For example.50. In the demonstration company. 85 and so on are "AREA" Dimension Values. Each Dimension can have an infinite number of values. Dimension Values to open the Dimension Values window.
End-Total . You must then fill in the Totaling field with the range of accounts to be totaled. You can only post entries with following value types: Standard and Begin-Total.A total of a series of dimension values that starts with the dimension value type Begin-Total. . you can also block the posting of journals containing specific dimension values using the Blocked field for that dimension value. Dimension Values are automatically assigned Standard.General Ledger 2-65 Begin-Total – A marker for the beginning of a series of dimension values to be totaled ends with an End-Total dimension value type. Similar to blocking the entire dimension.
These six shortcut dimensions can also be changed regularly to suit company needs. and select the shortcut dimension you use frequently in that particular document to be shown on the document line. You click View.Global dimensions are typically a company's most used and important dimensions because of their availability throughout the program. For new customers. the dynamic captioning also allows you to easily create global dimensions other than Department and Project. You can select the remaining six shortcut dimensions from among the dimensions your company has set up.2-66 Navision Attain Essentials Dimension Types Once you have set up your dimension codes and values. and sales and purchase documents. Global Dimensions You can select two global dimensions from the dimensions already set up. as well as on all reports. The two global dimensions will be recorded in the G/L Entry table and all other dimension information linked to an entry will be recorded in a subtable. account schedules and batch jobs. This will ease the upgrade-process for existing customers. You can specify a total of eight shortcut dimensions. . Show Column. you must use a separate dimensions window. They are set up in the G/L Setup window. you can also attribute extra functionality to some of the dimensions. This means that global dimensions can be used as filters for G/L entries. Support Note A Global Dimension retains the same functionality as the already existing Department and Project Codes but provides the flexibility to choose which dimensions should appear on reports and filters. The program defines the first two shortcut dimensions as being the same dimensions used as global dimensions. This has been done in order to minimize disruption to current installations of Navision Financials. the user can enter dimensions and dimension values directly on the lines in journals. The dimensions that you select to be global dimensions are available for use throughout the program. Shortcut Dimensions With shortcut dimensions. Both global dimensions are also automatically made available by the program for use on entry lines and document headers as shortcut dimensions 1 and 2. who can choose whether they wish to simply retain Department and Project as the two global dimensions. To enter dimension information for dimensions not selected as shortcuts.
Budget dimensions can be used to set filters on a budget and to add dimension information to budget entries. To avoid having to make such a change. These budget-specific dimensions are called budget dimensions. Shortcut dimensions are dimensions that are presented as fields on journal and document lines to make data entry as easy as possible. On the Dimensions tab. Entering Dimensions in Documents and Journals Shortcut Dimensions When entering dimension information. you should choose your global dimensions carefully. General Ledger Setup. Note. Setup. To make the entry process as quick and natural as possible. Click OK to copy the code to the field. Selecting Global Dimensions The dimension setup is easily accessible via the General Ledger Setup menu. it is important that the entry process as a whole is not hindered.General Ledger 2-67 Budget Dimensions For each budget. 3 Note Changing a global dimension requires that the program makes changes to all the entries posted using that dimension. This can take some time. that the . in the Global Dimension 1 Code field. You select the budget dimensions for each budget from among the dimensions you have already set up. To select the Global Dimensions: 1 2 Click General Ledger. You can select two dimensions as global dimensions. use any dimension as a filter in the Analysis View window. however. Choose the two dimensions that you will use most frequently in your reports. Repeat the procedure for Global Dimension 2 Code field. A global dimension is a dimension that you can use as a filter anywhere in Navision Attain. you can select eight dimensions as shortcut dimensions. You can. click the AssistButton and select a dimension. you can define four dimensions in addition to the two global dimensions.
To see how dimensions are recorded in documents in the program. Dimensions. let's look at sales order 101017. 2 The order document dimensions can be seen in the Document Dimensions window by clicking Order.2-68 Navision Attain Essentials fields must be shown before they can be used. . click Orders and select order 101017. you can change the dimensions and dimension values for a specific document using the Document Dimension window. If you wish. 1 On the Sales & receivables menu. You can also change dimension values for shortcut dimensions by adding the Shortcut Dimension fields to the document header.
In our sales order example the dimensions were automatically added based on the customer that the order was for and the items contained in the lines. As a default. vendors and items. You can also change the lines' dimension values for shortcut dimensions by adding the Shortcut Dimension fields to the document lines. In this case. Dimensions. The dimensions and dimension values for each line can also be changed using the Document Dimension window. 4 5 Press SHIFT + F5 to display the Customer card. you may wish to set up default dimensions for certain accounts. Click Customer. Each time the account is used in a journal or document. the dimensions for the first order line can be seen by selecting the first line and clicking Line. . Default Dimensions Manually entering dimension information using shortcut dimensions can still be quite time consuming if you have many different dimension codes.General Ledger 2-69 3 Similarly. the default dimensions assigned to the account will automatically be copied to the journal or document. the dimensions for the line are the same as for the order header. As an alternative to manual entry in each document or journal. the header dimensions are copied to all lines in the order. Dimensions. customers.
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You will see the AREA, CUSTOMERGROUP and DEPARTMENT dimensions for the order relate to the customer the order was for.
Close the window to return to the Sales Order. On the General tab of the Customer Card, click the Salesperson Code. In the Salespeople/Purchasers window, click Salesperson, Dimensions, Dimensions – Single.
It is obvious that the remaining dimension, SALESPERSON, relates to the salesperson for the order. It is important to realize these are default dimensions for the order. If you have placed no restrictions on dimension combinations, it is possible to change all of these manually in the document if you wish.
2.6 JOURNALS & BATCHES
In this section, you will obtain an overview of journals and batches, you will learn how about numbering for journals, how to create a journal templates, batches and journals and to use Hide/Show.
Overview of Journals and Batches General journals enable you to enter data into general ledger accounts and other accounts, for instance, customer accounts, vendor accounts and bank accounts. The journal entry system has three layers: journal templates, journal batches and journal lines.
Journal Templates Journals are typically used for different types or groups of entries, such as purchases, payments, sales and receivables. Each journal type is set up with its own journal template. Journal templates provide the basic journal structure where you can specify default settings and information for all batches created using the template.
Journal Batches Journal Batches are created based on the journal templates. All journal batches created from a specific template will have the same structure, default settings and information defined in the template. However, as these settings are only defaults, it is possible to change them for a specific journal batch. Batches are typically used to separate one user's entries from another. For example, Todd and Sue both work on general journal entries. Todd typically makes entries and posts them at a later time when they are approved. In order to keep Sue's entries from becoming mixed with Todd's entries, separate batches can be assigned to the two users.
Journal Lines Journal lines are the journal entries that you wish to post. This information entered in the journal lines includes the account number, posting date and amount of the journal. An illustration of the journal structure can be seen in the following diagram.
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All three layers are always there, but only the journal lines and batch name are always displayed in a journal window. When you have not created any additional journal templates or batches, the standard journal templates and DEFAULT batch are used. However, when you decide to add a new journal template or batch, all templates and batches will be displayed for selection.
Creating Journal Templates
On the General Ledger Menu, click Setup, Journal Templates.
The General Journal Templates window contains a list of the standard journal templates that are set up for the company. The journal templates have been set up to reflect the type of transaction that the journal relates to.
If you look at the GENERAL Template, it has the following fields. Name and Description – A code and description identifying the journal template. Type – The journal type determines the structure of the journal window such as the fields shown. You can choose between General, Sales, Purchases, Cash Receipts, Payments and Assets. Recurring – Determines whether the journal template is used to make recurring journals. If you place a check mark in the Recurring field, the No. Series field must be left blank. Bal. Account Type and Bal. Account No. – You can set up a default balancing account for all journal lines in all batches created under the template. This default account can always be changed in a particular batch or journal line, if you wish. No. Series field – Select the default number series that will be used to assign document numbers to journal lines in journal batches created using this template. If you leave this field blank, you will need to manually enter document numbers in journal lines in the batches. Remember that the field Manual Nos in the No. Series window does not have any effect in relation to journals. Posting No. Series - Select the number series that will be used to assign document numbers to ledger entries that are posted from this journal batch. You may wish to only assign document numbers when you post journals. You can achieve this by leaving the No. Series field blank and filling in the Posting No. Series field. Alternatively, you may wish to enter journal lines using one number series and use a different number series for posted journal lines. In this case you fill in the No. Series field and Posting No. Series field with different number series codes. When you post the journal, the program will replace the Document No. on the journal line with the next number in the posting number series. Source Code – Select the source code to assign to all journal batches created from this template. Reason Code – Select the default reason code to assign to all journal batches created from this template. You can always change this default for a particular journal batch or journal line. Force Doc. Balance - Here you can specify whether documents that are posted in this general journal template must balance by document number
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and document type. If you leave this field blank, the program will only balance the journal by date. Copy VAT Setup to Jnl. Lines – Place a check mark in the field if you want the program to automatically fill in the Gen. Posting Type and VAT posting groups for accounts and balancing accounts on the journal lines of the selected journal template. This will be the default setting for all journal batches created using the template. However, you can always change this setting for a particular journal batch. If you place a check mark in the field or remove a check mark from the field, the program will ask you if you want to update the journal batches for the selected journal. Allow VAT Difference - Place a check mark in the field if you want to allow the manual adjustment of VAT amounts in journals. This will be the default setting for all journal batches created using the template. However, you can always change this setting for a particular journal batch. If you place a check mark in the field or remove a check mark from the field, the program will ask you if you want to update the journal batches for the selected journal.
Creating a Journal Batch Let’s say you wish to create two new general journal batches for Sue and Todd.
To open the journal batches, click General Ledger, General Journals. In the General Journal window, click the AssistButton in the Batch Name field.
This is a list of the current batches that are based on the GENERAL journal template. An alternative method for viewing the existing batches, is to select a journal template in the General Journal Templates window and
click Template, Batches.
Create a batch for both Sue and Todd by pressing F3 and ENTER and entering the following information. SUE Sue’s Journal Batch TODD Todd’s Journal Batch
Bal. Account Type and Bal. Account No. – The journal batches are based on the GENERAL journal template that has no balancing account. As a result, the batches have no balancing account either. For this example, there will be no balancing account so leave these fields as they are. No. Series and Posting No. Series - The batches in the example are based on the GENERAL journal template. As a result, the No. Series field will automatically be filled in with the No. Series defined in the journal template. We wish to keep the number series assigned from the template, so leave GJNL-GEN in the No. Series field and leave the Posting No. Series field blank. Reason Code, Copy VAT Setup to Jnl. Lines and Allow VAT Difference - Leave these fields with the default settings that are copied from the GENERAL journal template.
When you are finished, the journal batches should look as follows.
Close the window. Press ESC to return to the General Ledger menu.
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Automatic Numbering for Journals To use automatic numbering, you must define number series codes and number series lines as described earlier in this chapter. Afterward, on each journal template or journal batch, you must enter a number series code in the No. Series field. If you specify the number series code on a journal template, the code will be copied to all journal batches you create under the template, but you can substitute or delete the code on individual batches. If you do not specify a code on a journal template, you must specify a code on each journal batch if you want to use automatic document numbering.
Manual Numbering for Journals To use manual document numbering for a journal batch, leave both the No. Series field and/or the Posting No. Series field on the journal batch empty. You can decide to use manual numbering for one or more specific journal batches and automatic numbering for others. In the general journal batches, for example, you could choose to have documents in the CASH journal batch numbered manually and documents in the DEFAULT journal batch numbered automatically. This would mean that you must clear the No. Series field on the line with the CASH name, but leave the GNJL-GEN code on the line with the DEFAULT name.
Creating Journal Entries Now that you understand the structure of journals, let's create and post a journal entry.
On the General Ledger menu, click General Journals. In the Batch Name field, click the AssistButton and select the batch for Todd.
or you can enter W to get the work date set in the program. 6 7 Note that the description was automatically filled in with the account name Cleaning. For this example. you can enter Tand press ENTER and the program will automatically enter today's date in the field from the client's system date. and then click OK. field. Support Note To enter today's date in a date field. 8 In the Amount field. a positive amount represents a debit to the account . You can now type over the description with whatever you like. This number was retrieved by the program based on the GJNL-GEN No. enter 60. leave the Description field as is. click the AssistButton. select account number 8110.00 to make a debit entry to the account. enter 01/25/01. You can also enter Mon to get the day of the week. In the Account No. This is done to help the end user confirm that the correct account was selected. click the AssistButton and select G/L Account. such as a description for why the transaction is being made. leave the number entered by the program. 4 5 Leave the Document Type field blank. In the Account Type field. In the Document Number field. In the general journal.General Ledger 2-77 3 In the Posting Date field. Series entered for the TODD journal batch.
To do so. click the AssistButton. select account number 2910 and then click OK. Account No. the program copies the previous field/record to the new line. This is because the previous line of the journal was balanced. 1 Right click the column headings. how do we assign these transactions to a department? You have already learnt that you can assign dimensions in journals using shortcut dimension fields. On tabular windows such as this. the system expects to begin a new entry.2-78 Navision Attain Essentials in the Account No. 9 In the Bal. Now. and then click Show Column. 10 A new line has been created. and each company has its own preferences as to what to display on each screen. Click on the next journal line. Note If you press F8. Therefore. field while a negative amount represents a credit to the account. This is because the program has so many fields available that it would be impractical to place them all on the screen. . we'll have to display the Department shortcut dimension field in the journal window. Note that the new line has the same date and its document number is G00002. field. there is a tool called Hide/Show that lets the user customize the way a window looks. All of the available fields are not displayed in the window.
In the Show Column window. click Posting. If you wish to look at a test report before you post.General Ledger 2-79 2 Place a check mark beside the Department Code. select SALES and then click OK. click the AssistButton. In the Department Code field. Posting Journal Entries The journal entry is now complete. 1 2 Click on the first line in the journal again. and you can post it. You can also see the effect the journal will have on those accounts set up as reconciling accounts by clicking Posting. 3 Click OK. Reconcile. Now we can complete our journal entry using departments. Test Report. all of the fields with a check mark are the ones that are placed on the screen. You'll see that the Department Code field has now been added to the window. When you post a journal you can post or post and print a copy of the .
and then the Administration department for 60. The entries that were hidden as a result of applying the filter will not be posted. Post the credit to account 2910. then only those entries that are visible after filtering will be posted. we will only post the journal. You can see the result of posting the journal by looking at the last entry in the G/L register. Exercise 7 Create a Journal Entry Create another journal entry using the same G/L accounts except post a debit to 8110 using the two departments. make sure that this line doesn't include a department.2-80 Navision Attain Essentials journal for you records. You can find the steps and solution to this exercise in Appendix D. All lines that are visible in the journal and are in balance will be posted. Post in the General Journal Batches window. . General Ledger to display the G/L entries that were created. Click Yes to confirm. the Sales department for 100. You can also post several batches at once by clicking Posting. Click Register. All lines in all batches appearing in the General Journal Batches window will be posted as a result. In this case. Post. If you apply a field or table filter so that you filter the journal lines by a specific Posting Date or Document Number. even if they are in balance. 3 4 Click Posting.
Let’s look at an existing bank account in the program: 1 2 On the General Ledger menu. – The alphanumeric code used to represent the bank branch number for the bank account. For each transaction you make using a bank account. Bank Branch No. – The alphanumeric code used to represent the bank account in the program. It does NOT have to be the account number used by the bank that is entered in the Bank Account No. . the program also posts a check ledger entry to record the check transaction and the current status of the check. the general tab includes the following fields: No. field. click Bank Accounts. address. contact person at the bank and search name. The bank account posting group assigned to the bank account enables the program to post the related G/L entries with the transaction. If you make manual or computer check payments. select the WWB-OPERATING Bank from the list and click OK. General Tab This tab contains all the general information about the bank at which the account is held such as the name. the program will post a bank account ledger entry. In addition to this information. Press F5.7 BANK ACCOUNTS Each bank account has its own card containing different kinds of information. All banks have a number series that specifies the branch of the bank the account was opened at.General Ledger 2-81 2.
e-mail and home page addresses for the bank. Our Contact Code – The contact person in your company responsible for the bank account. . In the program.2-82 Navision Attain Essentials Bank Account No. Min. Balance – The minimum balance that the bank account can have. The amount is in the currency of the bank account and can be positive or negative. this must be somebody set up in the Salespeople/Purchasers window. – The number of the bank account used by the bank. Blocked – Place a check mark in this field if you wish to block the account from being used to make transactions. Communication Tab This tab contains phone and fax numbers. Balance and Balance (LCY) – These fields are flow fields that calculate the current bank balance based on the bank ledger entries.
you can receive payments using any currency including LCY. Last Statement No. You can make payments that are not checks using any currency including LCY. of the last Bank Account Statement reconciled in the program. – This field contains the Statement No. this means that you can only make check payments in LCY for that account. . Last Check No. you can specify the last check number used. such as a transit number or SWIFT code. · If you select a currency code in this field. · Note Check payments can only be made in the currency of the bank account. – If you use checks. If the Currency Code field of a bank account is blank. You can only make check payments in LCY. – An alphanumeric code used to represent the bank where the account is held. If you do not select a currency code.General Ledger 2-83 Posting Tab The Posting tab contains the following fields: Currency Code – The currency for the bank account. you can only use this bank account to receive and make payments in the currency you have selected in this field. The program will update this number every time a new check is created. Transit No.
The program uses this to post the related G/L entries for each transaction using the bank account. Statements – Displays the reconciled Bank Account Statements for this bank account. Ledger Entries – Displays bank account ledger entries for this bank .Display or enter any detailed comments relating to this bank account. Balance – Displays the Bank Account Balance window. Button List – Displays a list of all bank accounts in the system. Posting Group – The bank account posting group assigned to this bank account. Bank Acc. Comments . Bank Acc.This field contains the Statement Ending Balance of the last Bank Account Statement reconciled in the program. Dimensions –Display or enter default dimensions for this bank account. It shows the balance or net change in the bank account in the bank account currency and LCY over time. Statistics – Displays the current balance for the account in the bank account currency and LCY and comparative figures from prior periods.2-84 Navision Attain Essentials Balance Last Statement .
Contact – Creates a contact card for the bank in the Relationship Management application area. in Hamburg. field and fill in Cronus . The Bank Branch No. Select the Post Code DE-20097 and the Country Code DE. You can see the balances in both currencies in the relevant fields on the General tab of the Bank Account Card window or in the bank ledger entries. 12/11111. Check Payments and Bank Reconciliation in the Financial Management training material. the balance will always be converted to LCY. To create the bank account in the program: 1 2 On the General Ledger menu. Example Let’s say we have just opened a new euro bank account at a bank in Germany.General Ledger 2-85 account. is: 20080000 and the Account No. 3 4 5 This bank account will have entries posted in EUR. You can learn more about Bank Accounts. . click Bank Accounts and press F3. Click the posting tab and select the Currency code EUR in the corresponding field. Select the Bank Account Posting Group CURRENCIES in the corresponding field and close the window. The G/L balance in the chart of accounts is always in LCY.Commerzbank in the Name field. Check Ledger Entries – Displays check ledger entries for this bank account. However. Enter COBA in the No. 1. The address is as follows: Blankeneser Bahnhofstr.
There are several ways to prepare analyses of G/L accounts (based on posted G/L entries): · You can do simple calculations in the Chart of Accounts by using Field Filters and/or FlowFilters.2-86 Navision Attain Essentials 2. These can be found under the Reports menu item in each application area. · · · Chart of Accounts You have briefly learnt about analysis using the chart of accounts in the Chart of Accounts section of this chapter. screen viewing & printing. You can learn more about analysis using the Chart of Accounts in the Financial Management training material. learn about request forms. More detailed information on the financial reporting features in the program can be found in the Financial Management training material. Standard reports in the General Ledger application area include: · · · · Trial Balance reports Ledger reconciliation reports Dimension reports Bank Account reports . the challenge is to examine and manage the information presented there. You can also use Analyses by Dimensions based on an Analysis View. As entries are posted and amounts are accumulated in the General Ledger application area. you will obtain an overview of reports.8 FINANCIAL REPORTS In this section. Standard Reports The program contains a number of standard printed reports. Formulas for filters have already been covered in Chapter 1 of this course. options. account schedules and analyses by dimensions. You can use the standard reports in the program. You can create more complex statements and calculations using Account Schedules to communicate the information.
1 2 3 On the General Ledger menu. a request form will be displayed. In the program. Request forms are also used to set the parameters on imports and batch jobs. reports can be run for many different ranges.General Ledger 2-87 · · · · · Consolidation reports Account Schedules Budgets VAT reports Intrastat reports You can set filtering or options for each report using the request form for the report. click Reports. The report we are going to look at was selected because it contains all of the different parameters that you might encounter on a request form. For example. you could run a Budget for a particular G/L Account or for a range of Accounts. select Budget. or dimension values. Request Forms Once you have selected a report from the reports menu. In the G/L Reports – Print window. Filters allow you to set the report specifications so that it will print only the information you need. There will be a different tab for filters that can be set . Click Print. The request form lets you enter the parameters that you want the report to use when it runs. a range of entry dates or date periods. The Budget Request Form appears.
this menu item will only be available for selection because you are using a report. From the Main Menu. Options Most reports in Navision Attain also contain an Options tab including additional options. The program uses the operating system to print.2-88 Navision Attain Essentials for each table that is used during a report. paper or to a HTML file. When you select the menu item. Save as HTML. 2 Click Preview to preview the report on screen. you can also change the sorting of the report. For example. This can be done by choosing the Sort button from the Account Lookup window. 1 Let’s say we wish to see the budget report for all accounts with the Posting Account Type. To do this: · · Complete the report request form as if you are printing to a printer. Search Name. Note. It is also possible to print reports in HTML format to a file. however you should be aware of this option. Printing to Printers and Printing to HTML Files You can also print all reports to either the screen. the program will automatically create . These options are always explained in the Help for the report. you get a standard Windows printer screen to select the printer for printing the report. Screen Viewing. We will not be changing our sort. or based on whether it is a balancing account or not. In addition. select File. on this report you can print the accounts sorted by Account Number. When you click Print.
· Enter a filename for the HTML file containing the report and click Save to save the file. These subtotals can be included in new totals that can then be used in other totals. You can create as many Account Schedules as you like. Account Schedules You can make custom reports based on your G/L information over time using an account schedule report. You use the Account Schedule window to set up account schedules. By employing user-defined rows and columns. You use account schedules to analyze figures in G/L accounts or to compare G/L entries with G/L budget entries. You can set up various report layouts and print the reports with the current figures whenever necessary. each with a unique name. you can decide exactly which figures you wish to compare and how.General Ledger 2-89 the report in HTML format. They provide an easy way to format user-defined financial statements. you can view the G/L entries as percentages of the budget entries. It is also possible to export your Account Schedules to MS Excel. This means that you can create customized financial reports without using the Report Designer. columns are determined by the Column Layout selected on the request form at the time the report is run. Each account schedule report consists of two elements: . This means that you can create as many customized financial statements as you want without using the Report Designer. Account schedules are intended for calculations that cannot be done directly in the chart of accounts. In the program. For example. You can use an account schedule to create subtotals for groups of accounts. Support Note The program does not come with any financial statements and you must therefore create financial statements in account schedules. This allows other parties to use a copy of your data without requiring direct access to the program. Account schedules also can be called financial statement layouts.
You use the Account Schedule Names window to set up a default column layout for a particular account schedule. This means you can create reports such as: · Monthly and Year to Date comparisons of actual balances to budgeted balances for selected G/L accounts. · By separating the layout of rows and columns. The Account Schedule window is used to create the report lines based on your G/L information. Instead of having to create two complete reports. you only need to create one row layout and two different column layouts. you can also use formulas to perform calculations based on other rows in the account schedule. Comparisons of current year balances to prior year balances for selected G/L accounts. you can define criteria that relate to the amount that will be shown in each column. one that shows department and another that shows months you can print the Income Statement and select if you want to show it per department or per month. In addition to defining which G/L accounts to include in the report. If you wish to view the Account . In the Column Layout window. you can easily create different reports by combining the same row layout with different column layouts. whether you wish to see the balance or net change and whether the amount is an actual or budgeted amount. So if you have an Income Statement account schedule and two column layouts. This can be the time period the amount relates to.2-90 Navision Attain Essentials · · 1 The Account Schedule (or row layout) The Column Layout On the General Ledger menu. click Account Schedules.
The Acc. you can analyze trends and compare various characteristics across a range of entries. Overview in the Account Schedule window. Analyses by Dimensions 1 On the General Ledger menu. Sched. The analysis view functionality is . you click Acc. Schedule Overview matrix. while you can view as many columns as you want in the Acc.General Ledger 2-91 schedule without printing it.. Schedule Overview window appears. By using dimensions. dimensions are also very useful for analyzing data. click Analyses by Dimensions. The printed report has a limit of six visible columns. As mentioned earlier.
2-92 Navision Attain Essentials particularly effective for this purpose. For each analysis view. Different analysis views can therefore be created for different purposes. Filters on the analysis view card. You can also set filters on dimensions not included in the analysis view. . by clicking Analysis. You can then investigate trends and analyze relationships based on the dimension information that you have posted. you can specify up to four dimensions. The primary purpose of using dimensions on G/L entries. you can retrieve information about dimensions according to the criteria you set. as well as specify criteria for G/L accounts. account schedules and reports to create informative dimensions analyses. Sales Note The analysis view is an intuitive tool that allows you to monitor your company’s performance and enables you to investigate relationships and exploit opportunities more quickly You will learn more about analysis by dimensions in the Financial Management Training Material. but you can also use filters. dates and budgets. budgets and so on is that at a later date you can analyze the dimension information you have posted. By using analysis views.
You can attach an unlimited number of dimensions to a budget entry. You can easily export budgets to and import budgets from Excel – this makes the budgeting process flexible and efficient. click Budgets. Some of the features for budgets include: 1 You can have multiple budgets for identical time periods by creating budgets with separate names. This means that the budgeting process is gathered in one intuitive form. G/L account and period on the Analysis by Dimension form. period. You can budget in the matrix window by selecting a combination of G/L account. the two global dimensions and four budget dimensions. You must apply the adjustment factor to either G/L entries or G/L budget entries. It is simple to budget with dimensions and this allows comparisons with actual results. You can set filters on exported budgets and select which dimension information to export 2 3 4 .General Ledger 2-93 2. You can easily copy budgets from previous periods and revise budget figures using an adjustment factor.9 BUDGETS On the General Ledger menu. You copy a budget by using an adjustment factor. You can compare budgeted amounts with actual amounts per dimension. The Budget window has the same look and feel as matrix windows elsewhere in the program.
these can be added to or replace existing budget entries in the program. When you import budget entries from Excel. .2-94 Navision Attain Essentials to Excel.
Series? Can you combine automatic and manual numbering for your various No. series to? What are some of the documents to which you can assign No.10 REVIEW QUESTIONS Now you have the basic ideas behind the General Ledger application area of Navision Attain.General Ledger 2-95 2. Here are some questions to help you review the material you’ve just covered. Answers are not provided. series? What are some of the activities you can perform in different currencies? What is triangular conversion? How does using Dimensions result in a smaller chart of accounts for a company? What are the options available relating to Company on the File menu? True or False? Dimensions can be used throughout the program on entries in journals. 1 2 3 4 5 What are the two ways to create a new accounting period? What are Trail codes? What objects can you assign No. documents and budgets? What are Dimensions used primarily for? How many Dimensions can you set up? What are the four Account Types in the Chart of Accounts? What is the function of each? What is the purpose of Posting Groups? What must be set up first in order to use them? What are the two types of General Posting Groups? What are the program’s four methods for calculating VAT? Can you adjust VAT amounts for payment discounts? 6 7 8 9 10 11 12 13 14 15 16 17 . This is a study-aid.
2-96 Navision Attain Essentials 18 What are the three layers of the journal entry system? Which are always displayed? How can you copy the previous field/record to a new line? Which reports will work without setup? What purpose do Account Schedules serve? Can you use Dimensions on budgets? Can you export budgets to and import budgets from Excel? Is it possible to use filters when doing so? 19 20 21 22 23 .
This means that posting an entry made in Sales & Receivables automatically posts all necessary entries to the sales account.10 Review Questions .3 Creating Sales Orders 3. Sales & Receivables You use the Sales & Receivables application area to manage sales and accounts receivables through individual accounts for each customer.7 Credit Memos 3. 3.Chapter 3.1 Overview & Setup 3.5 Creating & Posting Sales Invoices 3. This chapter contains an overview of the Navision Attain sales and receivables functionality.4 Posting Sales Orders 3. you will learn about.9 Periodic Activities 3.8 Receivables 3.6 The Sales Posting Process 3. This area is fully integrated with the General Ledger. Specifically. the receivables account and possible discount and VAT accounts.2 Sales Quotes 3.
On the Sales & Receivables menu. The General tab On the General tab. Credit Warnings field – In this field. you will learn about the basic setup in the Sales & Receivables application area and Customer Cards. The General tab contains the following fields: · Discount Posting field . click Setup. you can specify whether you want the program to give a warning about the customer's status when you create a sales document.3-2 Navision Attain Essentials 3. and then click Sales & Receivables Setup. you can specify whether you want the program to warn you when a sale will · · . Stockout Warning field – By placing a check mark in this field.Here you can specify the type of sales discounts the program will post separately. Basic Setup In the Sales & Receivables Setup. In the Sales & Receivables Setup window. you specify how you want the program to manage certain aspects of your sales and receivables. The Sales & Receivables Setup window appears.1 OVERVIEW & SETUP In this section. you set up certain basic rules to be used in the Sales & Receivables application area. you specify options such as how you want to calculate and post discounts and what warnings you would like to have displayed.
Memo field – Here you can specify whether you want the program to copy comments from sales return · · · · · · · .Sales & Receivables 3-3 result in a negative inventory for an inventory item. · Appln. field on a general journal line. field – In this field. Copy Comments Order to Invoice field – Here you can specify whether you want the program to copy comments from sales orders to sales invoices. Invoice Rounding field – A check mark in this field indicates that the program will round amounts for sales invoices. Credit Memo or Finance Charge and the contents of the Account Type field = Customer. No. In the External Document No. where the contents of the Document Type field = Invoice. Doc. Copy Comments Blanket to Order field – Here you can specify whether you want the program to copy comments from blanket orders to sales orders. Ext. field on a sales header. · Shipment on Invoice field – Here you can choose to have the program automatically set up shipments in connection with sales invoices. you can specify whether you want the program to copy comments from sales orders to shipments.Ord to Cr. You specify the invoice rounding precision for local currency in the G/L Setup and for other currencies in the currency table. Return Receipt on Credit Memo field – Here you can choose to have the program automatically set up sales return receipts in connection with sales credit memos. between Currencies field – Here you can specify to what extent the application of entries in different currencies is allowed in the Sales & Receivables application area. Copy Comments Order to Shpt. Copy Comments Ret. Mandatory – Here you can specify whether it is mandatory to enter an external document number in the following situations: In the External Document No.
Per VAT ID field – If you place a check mark in this field. Rcpt field – In this field.A check mark in this field indicates that the program will not allow a return transaction to be posted unless the Appl. Discount field – Place a check mark in this field if you want the program to automatically calculate the invoice discount amount in connection with sales documents. Exact Cost Reversing Mandatory field . If you choose not to place a check mark here. the invoice discount will be calculated on the document total.Ord to Ret. Disc. Inv. If you do not place a check mark here. This function is used when the company wants to apply an exact cost reversing policy in connection with sales returns. . · · · · The Numbering tab Click the Numbering tab. If an additional cost is later added to the original sale. the program updates the value of the sales return respectively. Allow VAT Difference field – Place a check mark in the field if you want to allow the manual adjustment of VAT amounts in sales documents. the invoice discount will be calculated per VAT Identifier. Calc. you can specify whether you want the program to copy comments from sales return orders to sales return receipts. Calc. · Copy Comments Ret.3-4 Navision Attain Essentials orders to sales credit memos. This means that the sales return is valued at exactly the same cost as the original sale when being put back on inventory. you can still calculate invoice discounts manually by going to the Sales & Receivables Setup and selecting Calculate Invoice Discounts.-from Item Entry field on the sales order line contains an entry. Inv.
reminders. We can set up multiple customer posting groups. and so on. You can specify the due date and the discount date when you set up a payment term. Each customer posting group can have different G/L accounts or the same accounts assigned. Other Options under Setup Let’s look at some of the other items under Setup. VAT product posting groups and item charge numbers. Item Charges are direct costs other than the actual purchase price such as transportation. An advantage of having different groups with the same accounts is that it allows another way to group customers together for reporting purposes. Even though multiple groups can be set up as stated above. you must specify the number series that will be used for customers. Payment Terms – You use the Payment Terms window to set up codes for each set of payment terms. a report could be run displaying only DOMESTIC customers. sales documents. Customer Posting Groups – This is where you will set up what accounts your customers will post to on the Balance Sheet.Sales & Receivables 3-5 On the Numbering tab. Payment Methods – You set up payment method codes to select the . The payment terms table will be used on both the Sales & Receivables side and the Purchases & Payables side. each customer will only be assigned one customer posting group on the customer card. packaging and so on. For example. We will return to this later. You can set up as many combinations as you need. tax group codes. The item charge numbers represent combinations of general product posting groups. Item Charges – You use the Item Charges window to set up item charge numbers.
the program will NOT post and fully apply a Refund customer ledger entry to the Credit Memo customer ledger entry. You will learn more about Finance Charge memos in the end of this chapter. on which you enter basic . for example check. Customer Cards You use the Customer Card to set up information on all your customers. the program will create an Invoice customer ledger entry. the program will also post and fully apply a Payment customer ledger entry to the Invoice customer ledger entry. Groups – You can set up price and discount groups for customers to be assigned to. Support Note When you invoice a sales order or post a sales invoice. You must set up a card for each customer. This is how the program can handle cash sales. Refunds must always be entered manually through the cash receipt journal or general journal. installment payment and so on. when you receive a detailed overview about the outstanding entries. When you post a sales credit memo. You will learn more about prices and discounts in the Financial Management training material. Finance Charge Terms . cash. This provides great flexibility in customer pricing and discounting while minimizing the data entry needed.3-6 Navision Attain Essentials different payment methods.You use the Reminder Terms window to set up codes for reminder terms. You will learn more about reminders in the end of this chapter. the program will create a Credit Memo customer ledger entry. Furthermore.g. You can set up as many codes as necessary. You use this for cash sale customers and not for normal accounts receivable processing. Reminder Terms . the payment method allows you to create a default balancing G/L or Bank account to each payment method e. Each line contains a set of reminder terms identified by a code. Each line contains a set of finance charge terms identified by a code.You use the Finance Charge Terms window to set up the conditions for finance charge calculations. If the sales credit memo contains a Payment Method with a default balancing account. cash. You need this information. Customer Price Groups and Customer Disc. You must set up a code representing each finance charge calculation. If the sales order or sales invoice contains a Payment Method with a default balancing account.
g.Sales & Receivables 3-7 information. Notice that there are multiple tabs available on the Customer Card. On the Customer Card we can see all the information that is available for a customer. · General Tab On the General tab you find general information about the customer. address and discount possibilities. Whenever a sales document is created. click Customers. such as name. This allows similar information to be grouped on the same card without cluttering the main screen. on the Sales & Receivables menu. You can also use the country code to sort customers in the customer list. Sales Button – used to show the different sales documents for this customer as well as standard invoice discounts. . We will look into the following fields: The Country Code field is used to specify the format for the VAT Registration Number for the customer. line discounts and prices relating to this customer. the customer information that is placed on the document header is retrieved from the card. To open a Customer Card. dimensions for the customer. The Customer Card also contains a Customer and a Sales button: · Customer button – used to display further information on this customer e. The Customer Card window appears. It is also used to access the list of all customers. for example. This will let you see all the German customers.
The Blocked field – This option blocks any transactions from being entered for this customer. east. For example. . west. the program automatically records the phone call as an interaction in the Interaction Log Entry table. You can set up service zone codes in the Service Zone table – these service zones split your company's market into geographical regions.3-8 Navision Attain Essentials The Search Name field – You use this field to set up an additional descriptive name for a customer which you can search by. it prevents a sales person from entering an order for a customer with whom you have a dispute. Next to the Phone No. If the customer is also recorded as a contact in the Relationship Management application area. central and so on. For example. Communication Tab Click the Communication tab. when you click this button.This field contains the code for the service zone in which the customer is located. The Service Zone Code field . On the Communication tab. you find the Make Phone Call button. you enter communication details on the customer. A warning will be issued if any new transaction will exceed this credit limit. The program copies the customer name to this field as a default. the Make Phone Call wizard appears. Credit Limit (LCY) . field.You can enter a local currency credit limit for sales transactions for this customer. When you click Finish in the wizard.
You use this field to select the posting group that determines the balance sheet receivables accounts that sales transactions will be posted to for this customer. On the Invoicing tab. you also find the E-mail field in which you can fill in the e-mail address for the customer. In our data. the invoice should be sent to a different customer. You find the Home Page field together with a Hyperlink button on all relevant windows for customers. Code: When you set up a new customer card. The program will enter this customer number on quotes. You have the possibility of referring to a Web site on the World-Wide-Web (WWW) and access it directly by clicking on the Hyperlink button. The e-mail address can be used to send quotes.Sales & Receivables 3-9 On the Communication tab. Invoicing Tab Click the Invoicing tab. . the customer posting groups are broadly based on customer location (DOMESTIC. The Invoice Disc. orders. the program automatically enters the customer number in this field. you can find the fields relevant to the posting and invoicing of sales transactions for this customer: The Bill-to Customer No. Any standard invoice discounts that you create for this customer will be assigned using this code. which you will be able to change. bank accounts. enter here the number of the customer who should be invoiced. invoices and credit memos as a default. invoices. orders. field: It may be that when you ship to this customer. and/or statements directly to a customer. vendors. Customer Posting Group . In this case. prospects and contacts.
you can enter unit prices for an item that are different for different price groups. In our data. Posting Group –You use this field to select the posting group that determines the revenue accounts that sales transactions will be posted to for this customer.You use this field to select the posting group that determines the VAT accounts that transactions will be posted to for this customer. EU. If the customer belongs to a particular price group. Bus. Allow Line Disc. orders and invoices instead of the item’s standard unit price. Price Group Code field: In the Item Prices window. the program will use the appropriate unit price on quotes. In our data. EXPORT). Prices Including VAT field: Here you can specify whether you want the price in the Unit Price field on the sales lines and in sales reports for this customer to include VAT or not. EXPORT). On the Payments tab.3-10 Navision Attain Essentials FOREIGN). Payments Tab Click the Payments tab. Bus. the program will calculate a line discount when the price is offered. the VAT business posting groups are also broadly based on customer location (NATIONAL. field: If this field contains a check mark. EU. VAT. the general business posting groups are broadly based on customer location (NATIONAL. Gen. you enter methods and codes for how to deal with payments from customers. . Posting Group .
Shipping Tab Click the Shipping tab. The Allow Payment Tolerance field is used to determine whether you will allow some tolerance when applying payments from this customer to the customer’s outstanding amounts. On the Shipping tab. . you also need to select the appropriate codes to use when generating these documents for this customer. The Payment Method code is used to record whether this customer pays cash. You can also record if the customer receives printed customer statements and the number of the last statement.Sales & Receivables 3-11 You use the Application Method field to tell the program how you will apply payments you receive from the customer. you will learn how to apply payments. You have two options: · Manual – The program will apply payments only if you specify a document. and create reminders and finance charge memos. Apply to Oldest – The program will apply payments to the oldest outstanding Invoice. If you are to use the Reminders and Finance Charge Memo features. Later in this chapter. cheque. you find all kind of information related to the methods of shipping. bank transfer or any other payment method. · The Payment Terms Code field is used to select the period this customer will have to pay their outstanding invoices and if any payment discounts will be granted to the customer for early payment.
you can determine whether the program will allow reservations to be made for this customer. The Shipping Advice field – This field contains advice about whether the customer will accept a partial shipment of the order or will only accept complete shipments. That is. the program will always suggest items from a particular inventory location when you invoice the customer. However. it is possible to overwrite the currency code in documents and journals to post the vendor entries with multiple currencies.This field contains the shipping time to the customer. The Language Code field specifies the language for item texts. The Reserve field – In this field. Foreign Trade tab Click the Foreign Trade tab. The Shipping Agent Service Code – This field contains a code that represents the shipping agent that is used as the default shipping agent for this customer. The program uses the Shipping Time field to calculate the planned delivery date and the promised delivery date on the sales order. This value will be copied into documents and journals you create for this vendor. the time it takes from the moment the order is shipped from the warehouse to the moment the order is delivered at the customers address. reminder .3-12 Navision Attain Essentials The Location Code field: If the field contains a location code. The Shipping Time field . The Currency Code field allows you to set a default currency code for the vendor.
VAT Registration No.Sales & Receivables 3-13 texts and other text codes. General Business Posting Group NATIONAL VAT Business Posting Group NATIONAL Customer Posting Group DOMESTIC Application Method Manual Payment Terms Net 1 Month/8 days 2% You can find the steps and the solution to this exercise in Appendix D. of your customers. . you enter information related to commerce portal functionality. field: Here you enter the corresponding VAT Registration No. Exercise 8 Set Up a New Customer Create a new customer card and enter the following information: Customer Name ABC Design Furniture Address 1 Rose Street Post Code / City GB-B27 4KT /Birmingham Country Code GB Search Name Furniture. Commerce Portal tab Click the Commerce Portal tab. The program checks the contents of this field complies with any country specific VAT registration numbers formats you have setup in the program. On this tab.
3-14 Navision Attain Essentials .
orders can originate as a quote. Depending on the status of the customer. . In the program. A sales quote can be used as a preliminary draft for an order. The Sales Header is the top section of the Sales Document while the lines are the bottom section. entering a quote and converting a quote to an order.Sales & Receivables 3-15 3. you will learn about sales documents. Sales Header The Sales Header contains four tabs: General tab – Contains the customer details and date(s) for the sales document. Sales Documents Sales documents in the program have two sections – the Sales header and the Sales Lines.2 SALES QUOTES In this section. The order can then be invoiced. several warnings may be displayed as you enter sales documents: · A credit limit warning is displayed if a customer’s balance is more than a customer’s credit limit.
click Sales & Receivables. Click Quotes. field filled in automatically. Press ENTER to have the No.3-16 Navision Attain Essentials · An overdue balance warning is displayed if a customer has an outstanding invoice amount that is past its due date. Press F3 to create a new quote. The program automatically enters most of the information for the tab when the user selects the customer. Foreign Trade tab – Contains information related to foreign transactions such as the currency the invoice amounts are in. Invoicing tab – Contains invoicing details for the sales document. Shipping tab – Contains information as to how the contents of the sales documents is to be shipped. The Sales Quote window appears. Sales Lines The sales lines contain the actual goods or services that are to be sold to the customer for this document. . Entering a Quote We will now enter a quote. 1 2 3 On the main menu.
Sales & Receivables 3-17 4 In the Sell to Customer No. . In the Number field. click Yes. click Make Order. James Dailey Ltd. In the Location field select the GREEN warehouse as this is where you store the printing paper. enter 10. 7 8 The sales price from the item card appears in the line and will be calculated with the quantity and any discounts. click the AssistButton and select customer No. In the Quantity field. 5 6 Select the option Item in the Type field in the first quote line. and you can convert this sales quote to an order. 20000. In this case. field. 1 On the Sales Quote window. You have now created a new sales quote. select item number 80100 – the printing paper and click OK. if an overdue balance warning appears. Converting a Quote to an Order Now the customer has decided to buy.
Close the Sales Quote window. you will receive a message that informs you that the quote has been changed to an order and which order number it has received. You can find the steps and solutions for this exercise in Appendix D. Press F5 to display the order list. This should be the order that you have just converted. John Haddock Insurance. Use the item 70000 Side Panel and quote a quantity of 100. . Click Ok to select the Order. 4 Note the order number as you will need it when you want to process the order further.3-18 Navision Attain Essentials 2 3 Click Yes to convert the quote to an order. 3 Exercise 9 Create a Quote and Convert it to an Order Now you will create a quote for the customer 30000. Click Yes to the overdue balance warning(s). Then convert this quote into an order. Scroll to the last order in the list. 5 To find the sales order we just created: 1 2 Click Orders from the Sales & Receivables menu. You can check by comparing the number you noted when you converted the quote. When the conversion is complete.
Press F3 to insert a new sales order. field. the sales order lines and recording item charges in sales documents. 2 3 4 Assign a customer to this sales order. field. This can be done in three different ways: Assuming you already know the customer number. Specifically. Press ENTER for the program to assign the order number. The Sales Order window appears. · · .3 CREATING SALES ORDERS In this section. you will learn about orders. you will learn about creating the sales order header. Creating the Sales Order Header To enter sales orders you retrieve information from the Customer table to enter in the order header. you can just type it in the No.Sales & Receivables 3-19 3. and then create the actual lines for the order: 1 On the Sales & Receivables menu. click Orders. You can type the first characters of the customer search name in the Sell-To Customer No.
The program fills in the Document Date. Order Date and Posting Date fields with the Work Date. Fixed Asset . Item . you can enter a text in the Description field (you cannot use the other fields). · · · · If you leave the field blank. Select Customer 20000. 5 6 7 Creating Sales Order Lines The details for an order are entered on the sales line in the lower section of the page.This option allows the sales line to be coded for a fixed asset. from the customer list and confirm. This can be useful if you want to make a comment about the sales line above. You will learn more about this later in this chapter. Available types include: · G/L Account .This option allows the sales line to be coded for an inventory item. Some of the more important fields and their uses are as follows: Type Here you enter the line type.This option allows the sales lines to be directly coded to a G/L Account.3-20 Navision Attain Essentials · Click the AssistButton in the Sell-to Customer No. Resource . Charge (Item) – This option allows the sales line to be coded for an item charge. Click Yes on the warning.This option allows the sales line to be coded for a resource. The customer list is the same customer list mentioned earlier for the customer card. . Leave them as they are for this example. field to view a list of customers and find the customer you want (You can also press F6). James Dailey Ltd. You can enter a maximum of 50 characters.
For example. you can also use the standard text codes. Notice that when you selected the item number. such as freight or handling charges. if the Type field is set to G/L Account. The Line Amount field is also completed for the lines once the Quantity is entered. then the No. The program uses the Quantity and Unit Price fields to calculate the amounts. These two fields represent the quantities that will be shipped or invoiced when the order is posted. the unit of Measure field. No. Item Charges Knowing the cost of shipping sold items can be as vital to your company as knowing the landed cost of purchased items. If you leave the Type field blank. click the AssistButton. 3 In the Quantity field. to Invoice fields were also filled in with the same quantity. you can enter item charges. Upon posting the order. The program copies or calculates the values based on information contained in the customer and item cards. 4 Enter a new line with Item 70001 with a quantity of 10. In the program. This makes it possible for you to establish the exact . You can also see that when the quantity was entered.Sales & Receivables 3-21 For the purpose of this example: 1 Click the AssistButton in the Type field and Select Item. depending on what you selected in the Type field. You can reduce these amounts prior to posting if you are going to partially ship and/or partially invoice the order. field look up will display the list of G/L accounts. the program automatically completed the Description field. Let's now take a look at how we can assign item charges to this order. An order may have as many shipments and invoices as are necessary to complete the order. to Ship and the Qty. if the order is not complete the Qty Shipped field and Qty Invoiced field will reflect the completed portion of the order. enter 10. the Unit price field and the Line Discount fields. select Item No 70000 from the item list and click OK. Here you can enter a G/L account number or an item number. the Qty. 2 In No. field. into the program and link them to sold items.
Examples of item charges relating to sales are freight from warehouse to customer. click Setup. Item Charges. on the Sales & Receivables menu. When you include an item charge in a sales order. field and select the S-FREIGHT charge. In the sales order for customer 20000 that we have just created. insurance and other costs directly related to a specific item. Click the AssistButton in the No. tax group codes. VAT product posting groups and item charge numbers.3-22 Navision Attain Essentials cost of selling and shipping an item and to divide the company's expenditure into relevant cost pools. You use this window to set up item charge numbers. In the Quantity field select 1. we will add a new line for Sales freight for the order: 1 2 On the third line select Charge (Item) in the Type field. To open the Item Charges window. The item charge numbers represent combinations of general product posting groups. You must have a general product posting group and a VAT product posting group that the item charge can be posted to. You can add item charges to your sales orders. you are charging the customer for the additional costs of the sales Before you can add item charges to your sales orders you must set up item charge numbers in the Item Charges window. 3 . You can set up as many combinations as you need.
The Item Charge Assignment (Sales) window appears.00. 6 Enter 1 in the Qty. Let’s say the freight costs only related to the shipping of item 70000. to Assign field. 7 8 Close the window. to Assign field in the first line and close the window. Now the Order is finished and looks as follows: . VAT field enter 50. Click the AssistButton in the Qty.Sales & Receivables 3-23 4 5 In the Unit Price Excl. Notice the program fills in the Assigned Amount field with the freight amount.
9 Press F9.3-24 Navision Attain Essentials Let’s look at the totals of this order before we post it. You are now ready to post the order. . This Sales Order Statistics window gives you all "totals" for the order. 10 Press ESC to close the window. This is explained in the next section.
From the availability date of the items. With the date calculation functionality. the program can calculate the earliest date that items can be available if they are produced. The program operates with two concepts: · · available to promise (ATP). transfer and purchase planning. companies can also make estimates concerning the expected dates for order receipts from their vendors. the delivery date at the customer is calculated. ATP is used in connection with the date calculation functionality and is based on the inventory reservation system. CTP is used to perform “what if” scenarios. the ability to provide customers with accurate information about order delivery and to estimate the receipt of orders shipped by the vendors becomes very important. purchase. manufacturing. creates order lines for this date and reserves the inventory. please refer to the Distribution course. the date calculation functionality and the Order Promising feature are the cornerstone of managing the sales orders. This information is provided here to make you aware that such functionality exists in Navision . In Navision Attain.Sales & Receivables 3-25 Order Promising Functionality As e-technology increases the number and speed of transactions. and capable to promise (CTP). The level of CTP greatly depends on the model selected in the capacity-scheduling engine. many companies find themselves having to manage many small orders and deal with demanding and selective customers. bought or transferred from another location. Under these circumstances. The CTP function includes capacity constraint issues in the calculation and it may be integrated to production scheduling. the program calculates the delivery date at the customer. If no items are available in inventory and there are no inbound orders scheduled. Based on the availability date of the items. When the ATP function is used the program performs the availability check of the uncommitted (unreserved) portion of a company's inventory in terms of planned production. To learn more about the possibilities of the program to support companies in promising orders to customers and estimating purchase and transfer order receipts. transfers and sales return. The program calculates the delivery and shipment dates that meet the dates requested by customers based on availability dates.
.3-26 Navision Attain Essentials Attain.
You can only invoice an order if the order has been shipped.4 POSTING SALES ORDERS Now that we have entered the lines for the order. Posted Shipments On the Sales & Receivables menu in the right column. we are going to look at the option Posted Shipments. the order is shipped and invoiced in the one transaction. the order is deleted. but it contains additional information about the shipment. the order is updated to reflect that the items have now been invoiced. it will be deleted after you have posted it. Ship and Invoice . It contains a .If you post using this option. Invoice . The program creates a posted shipment and a posted invoice. 4 Close the Order window. The program creates a posted invoice. 3 Click Ship and Invoice and click OK. If the order is fully invoiced. 1 Click Posting. 2 Click Post. You can also print an invoice at the same time as posting by clicking Post and Print. You can see the orders that have already been shipped and/or invoiced by looking at Posted Shipments and Posted Invoices. Prior to posting an order you can run a test report that will find some of the errors you may have made during the entry process. it is time to post the order. If the order is fully invoiced. The program creates a posted shipment. Since you have fully invoiced the order. You use the Posted Sales Shipment window to view sales orders that have been shipped.Sales & Receivables 3-27 3.If you post using this option. the order is updated to reflect that the items have been physically sent to the customer but the invoice has not been sent. The window is very similar to the Sales Order window. the order is deleted. You have the following options: Ship – If you post using this option.
and lines with details about the items that were shipped. 1 2 3 Click Posted Shipments. Press F5 to display the list of posted shipments. There is also a Sales Shipment Statistics window that can be displayed to see the quantities contained in the shipment. You will see the shipment that we created just moments ago.3-28 Navision Attain Essentials header with tabs for various types of information about the shipment. Scroll to the end of the list and select the posted shipment that you created and click OK. 4 Press F9. .
It contains a header with tabs for various types of information about the invoice. The Posted Sales Invoice window appears. Press F5 to display the list of posted invoices.Sales & Receivables 3-29 5 6 Close the Sales Shipment Statistics window. This is the invoice that you just created. 1 2 3 Click Posted Invoices. Posted Invoices You use the Posted Sales Invoice window to view sales invoices that have been posted and shipped. You cannot change the information in the fields in the window. Close the Posted Sales Shipments window. and lines with details about the items that were invoiced. Scroll to the end of the list and select the last posted invoice and click OK. 4 Press F9 to open the Sales Invoice Statistics window for the posted invoice. . The window is very similar to the Sales Invoice window.
Use the posting date 01/25/01. Exercise 10 Create & Post a Sales Order Create a sales order for the customer 10000. The customer will order 100 of Item 70100. 5 6 Close the Sales Invoice Statistics window. . Close the Posted Sales Invoice window. When you have created the order.3-30 Navision Attain Essentials You can see the VAT details as well as Quantity and Amount information for the invoice. The order has sales freight costs of 35. you must post the shipment and invoicing of the order.00 LCY. You can find the steps and solutions for this exercise in Appendix D.
The process for creating invoices is similar to quotes and orders. 1 On the Sales and Receivables Menu. You may do this when you are certain that you already have the items the customer requires in stock. 2 When you have completed filling in the invoice you can post the invoice by clicking Posting. You press F3 to create a new invoice. You enter information in the header and lines to complete the invoice. Post.Sales & Receivables 3-31 3. click Invoices. The Sales Invoice window appears. An example of a completed invoice is shown below: .5 CREATING AND POSTING SALES INVOICES You can also create invoices without creating an order first.
This is because you cannot post an invoice that has not already been shipped. There are no posting options as there is with orders. .3-32 Navision Attain Essentials Posting an invoice from the Sales Invoice window will always create a posted invoice. It will only create a posted shipment and a posted invoice if the Shipment on Invoice field in the Sales & Receivables Setup window contains a check mark.
This is accomplished by transferring the data to the journals and then posting the journals using their own functions. This can only be accomplished because of the program’s uniform data structure. The purpose of these posting routines is to post the information from an order or invoice to the appropriate ledger through the appropriate journal.6 THE SALES POSTING PROCESS The sales order and invoice have a series of posting routines that are used during the posting process to post their information to one or more ledgers. The following diagram represents the sales posting process: .Sales & Receivables 3-33 3.
The Sales Credit Memo window appears. A sales credit can be used to give a customer compensation for a problem with the order and to correct an erroneous invoice. In the Document Type field. select Posted Invoice. Credit memos make it easier to manage your receivables by giving you a way to reverse an invoice transaction that was posted with some erroneous information. 3 4 Click Functions. which comes from the customer card. you will learn about credit memos and in particular issuing credit memos and posting credit memos.7 CREDIT MEMOS In this section. click Credit Memos.3-34 Navision Attain Essentials 3. Copy Document. We will look at some of the functionality available to make it easy to create a credit memo. The lines are copied from the posted sales invoice line information from the original transaction. 2 You will notice that the sales credit memo is also a sales document that has the same characteristics as a sales order or sales invoice. Issuing Credit Memos 1 From the Sales & Receivables menu. Press F3 and press ENTER to create a new Sales Credit Memo. The header information is the company information. .
field. Place a check mark in the Include Header field. 6 Select the posted invoice for Customer 20000.Sales & Receivables 3-35 5 Click the AssistButton in the Document No. 103007 and click OK. and leave the Recalculate Lines field blank. The Posted Sales Invoices window appears. with no. . James Dailey Ltd. 7 The Copy Sales Document window will look like this: 8 Click OK.
let us say that the desk that was ordered by the customer was not the item that they wanted. click Posted Credit Memos. Posting Credit Memos For the sake of this example. Close the Sales Credit Memo window. Click Yes to confirm that you wish to post the credit memo. . You can see the credit memo you have just posted in the Posted Credit Memos window: 4 5 On the Sales & Receivables menu. 1 2 3 Click Posting.3-36 Navision Attain Essentials You will see that the credit memo document is now filled in with all of the information from the posted sales invoice. Press F5 and select the last posted sales credit memo in the list and click OK. We will now post the credit memo that we have just created. They have returned the item to us. Post.
6 Press F9 to see the Sales Credit Memo Statistics.Sales & Receivables 3-37 This is the credit memo that you have just created. If a customer is also recorded as a contact in the Relationship Management application area. and if you have specified an interaction template code for . 7 8 Close the Sales Credit Memo Statistics window. Close the Sales Credit Memo window. You can see the VAT details as well as Quantity and Amount information for the credit memo.
3-38 Navision Attain Essentials sales credit memos in the Relationship Management Setup window. repairing/replacing a damaged item. The handling of these processes involves different tasks that are performed by various groups of employees: sales people. the challenge is to ensure that . such as the customer’s request. companies need to adjust customer (and vendor) balances. reason for return. Klubben. For example. From the company’s perspective. when you click Print to print the sales credit memo. Similarly. account for additional costs. The scope of these processes will depend on a wide range of factors. For many wholesalers and distributors. the internal handling of return-related processes can appear rather extensive. In such a multi-process environment. and replacing a wrong item are among those aspects of handling returns that a customer associates with good service. send the returned items to the vendor for repair and so on. the more likely it is that the company will retain that customer. they may also need to inspect the returned items. the program automatically records an interaction in the Interaction Log Entry table. Exercise 11 Create & Post a Credit Memo Create and post a credit memo for the posted invoice with document number 103014 for Customer No. purchasers and inspectors. item type and value. You can find the steps and solutions for this exercise in Appendix D. those different tasks are not necessarily operationally dependent. which directly influences the customer’s perception of the service level. the replacement for a damaged item can be shipped to a customer before the damaged item has been returned. Although logically related. causes of damage and practices common in a specific line of business. Additionally. warehouse personnel. In most cases. Returns Management Related to credit memos are Navision Attain’s returns management granules. sales returns are a standard element of their customer service policy. The more seamless and efficient these return procedures appear to the customer. 47563218. Timely crediting for returned items. bookkeepers. a customer can be credited for a returned item before the company has inspected and approved the return. update inventory quantities and values.
. Due to the complexity and scope of the return-related processes. To control costs. this information is provided here to make you aware that such functionality exists in Navision Attain. Specifically. a company’s costs involved in handling these processes can be substantial.Sales & Receivables 3-39 all return-associated processes are completed in a timely manner and possible errors can be easily recovered. As with Order Promising above. The Sales Return Order Management and the Purchase Return Order Management granules offer an optimal solution to companies that strive to achieve responsive customer service by implementing cost-efficient customer and vendor return policies. companies need to optimize their return management processes. please refer to the Distribution course. For more information and in-depth details on the key features of the returns management functionality of Navision Attain. the application provides a functionality that is characterized by the following key features: · · · · Rapid response to customers’ requests Flexibility Traceability and overview Automation of the return to vendor process Personnel responsible for the customer interface are now able to register the details of their agreement with the customer regarding the return as well as information relevant to further handling of the return using just one entry point.
3-40 Navision Attain Essentials 3. A brief introduction to payment discounts is also included. 2 In the Batch Name field. To enter a cash receipt for a single entry (invoice): 1 On the Sales & Receivables menu. 3 4 In the Posting Date field.8 RECEIVABLES In this section. you can use the receipt journal to enter your incoming payments. click Cash Receipt Journals. In the Document Type field. Entering Cash Receipts Entering Cash Receipts When a customer pays an invoice. select Payment. You will learn how to enter and apply a cash receipt from a customer and make a cash refund to a customer. select General and click OK. you will be introduced to some of the accounts receivables features in the program. . In the program. The Cash Receipt Journal window appears. an entry must be made in the program to record that the invoice has been paid. enter 01/25/01. It is only a possibility not a must to enter payments in this journal. You can also do this in the General Journals. The Cash Receipt Journal window works similarly to the General Journal window that you used earlier. You will now apply a cash receipt to an invoice.
In the Bal. James Dailey Ltd. This window contains a list of all open customer ledger entries for the customer. field. Type field. this field must contain a negative value. Leave this as it is for this example. In the Applies-to Doc. Applying Cash Receipts We will be paying an existing invoice in the program. select Customer since it is the customer who is paying. 11 12 In the Applies-to Doc. Normally. field. A customer ledger entry will be open if the Open field contains a check mark. click the AssistButton to open the Apply Customer Entries window. . 6 7 8 Now we have to tell the program which G/L account should receive positive value or the debit. Leave the Amount field blank. select Invoice. For a cash receipt journal with Document Type Payment. enter Customer No. 5 The document number is created by the program in the Document No. select Bank Account. In the Account No. select WWB-OPERATING. But it is also possible enter the received amount. 20000. Account No field. it will be a cash G/L account or a bank account. field. 9 10 In the Balance Account Type field. In the Account Type field.Sales & Receivables 3-41 Note You must select Payment if you want to the program to calculate any payment discounts in connection with the application of an entry. No.
field and the Amount field was also filled in. 16 17 . In the Cash Receipt Journal window. Since it is a Payment. Press CTRL + F5 to open the Customer Ledger Entries window. 14 15 Click Posting. Click Yes to accept the posting and close the Cash Receipt Journal window. the customer account will be credited and the bank account will be debited. Post to post the line. No. you will see that the invoice number was inserted into the Applies-to Doc. Since the amount is negative. click Customers and select the Customer Card for customer 20000.3-42 Navision Attain Essentials We only want to pay one invoice: 13 Select the invoice entry with Document No. On the Sales & Receivables Menu. 103002 and click OK. the amount is negative.
Close the Customer Ledger Entries window and close the Customer Card.Sales & Receivables 3-43 18 You can see that a customer ledger entry has been created for the payment. When you do this. Exercise 12 Receiving & Posting Payment You have now received the full payment for invoice 00-15 from customer 30000. we applied a payment to an invoice entry that was open. they discover that the items are damaged and . You enter the payment and apply it to the invoice in the program so that both the payment and invoice entries are no longer open. If you look at the invoice entry with Document No. 103002 you can see that the Open field no longer contains a check mark. You can apply a partial amount to an invoice. the amount does not have to match the amount of the invoice. You can find the steps and solutions for this exercise in Appendix D. 19 20 When you enter payments. Let's say the following situation occurs: You have shipped some items to a customer and have sent an invoice to a customer. After the payment was fully applied to the invoice. not specifying an invoice to apply it to. you must enter the amount and then apply the payment to the invoice. the Open field on the customer ledger entry for the invoice was blank. The invoice can no longer be applied to other customer ledger entries. The customer has not yet received the items. Entering and Applying Refunds In the previous example. You can also apply the cash receipt to the customer's ledger as an open cash receipt. The example above is the easiest method of applying a payment to a sales invoice. but quickly sends you the payment for the invoice to take advantage of a payment discount. The Open field is blank. The invoice entry is also fully applied. After the customer receives the items. John Haddock Insurance Co. showing that the payment is fully applied. Use WWW-operating as the balancing account and the work date as the posting date.
The procedure for entering and applying a refund is the same as entering and applying a payment except for the following differences: · · The Document Type must be Refund. The accounts are set up in either: · The payment discount accounts in the General Ledger Setup window . You can apply a partial refund amount to a credit memo. · Refunds are also entered using the Cash Receipt Journal window. you would apply the credit memo to the invoice when you post the credit memo. If the invoice had not been paid. you must set up the payment terms and the payment discount accounts for the customers and vendors. This concept is similar to an item exchanges or item replacements offered by a retail store. in the case of refunds. in this case the invoice is already fully applied to a payment and is not available to be applied to the credit memo. However. you apply the refund to the open credit memo. it is most likely that they will be applied when they are posted. when you enter refunds. The credit memo is then applied to the new invoice. The terms are set up in the Payment Terms window. This situation can be handled in two ways: · The credit memo remains open until a future sale is made to the customer. Payment Discounts Before you can use the payment discount feature in the program. As a result. the customer account will be debited and the cash G/L account or bank account will be credited. However. You can also post the refund to the customer's ledger as an open refund. not specifying a credit memo to apply it to. the amount does not have to match the amount of the credit memo. · Similar to payments. In the Cash Receipt Journal window. you can post a refund and apply it to the credit memo. In the program you enter a credit memo to record the return. In the Apply Customer Entries window. If the customer would like the matter settled quickly or if a future sale may not be likely. the contents of the Amount field in the will be positive.3-44 Navision Attain Essentials wish to return them.
Detailed Customer and Vendor Ledger entries are discussed in more detail in the Financial Management Course. If you have already posted the payment without applying. This window shows a summary of all the posted entries and adjustments related to a specific ledger entry. Entries window. you can use the Detailed Customer Ledg. you must follow specific procedures to ensure that the payment discount is calculated correctly. The tracability of customer and vendor ledger entries is easy and complete. . This will be outlined further in the Financial Management Course. Payment Discounts occur when the invoice payment is applied and posted before the payment discount date for the invoice.Sales & Receivables 3-45 OR · The payment discount accounts in the Customer Posting Group and Vendor Posting Group windows. If you apply a payment to an invoice when you post the payment. A direct relationship between customer and vendor ledger entries and G/L entries exist. Sales Note Detailed ledger entries provide full information and are unaltered by the program. the program will reduce the amount posted in the payment journal by the discount. Therefore you see why a certain entry was made on a certain account in connection with not only discounts but also roundings and currency exchange adjustments. To see whether payment discounts have been calculated for a specific entry.
Reminders. place a check mark in the Only Entries with Overdue Amounts field.9 PERIODIC ACTIVITIES In this section.3-46 Navision Attain Essentials 3. you will learn about periodic activities and in particular reminders and finance charge memos. Reminders In most cases you need a reminder system. In the Reminder window. The reminder facilities are based on the core data for each customer. Click OK. They offer you extensive options. such as applying a number of predefined text options. In the Reminder window. You can also choose whether or not interest and/or fees should be posted to the relevant G/L and customer accounts. A reminder is a document you use to remind your customer of an outstanding balance. click F5 and select the first reminder from the list that has now been created. click Periodic Activities. Let’s try creating a reminder: 1 On the Sales & Receivables menu. 3 4 . flexible interest rates and other fees when creating reminders for your customers. click Functions and select Create Reminders 2 On the Options tab. because you cannot expect that all customers will pay their open entries on time.
Finance . You can also calculate and print interest on reminders. Press OK to issue the reminder. 6 7 8 9 Close the Reminder Statistics window Issue this reminder by clicking Issuing and then Issue. Finance Charge Memos A finance charge memo is a document that contains information about calculated interest on outstanding balances.Sales & Receivables 3-47 5 Press F9 to see the statistics for the reminder. 1 On the Sales & Receivables menu. You use it to inform a customer that the outstanding balance is increased by an interest amount. Close the Reminder window. click Periodic Activities.
Click F5 and select the first Finance Charge Memo Number from the list. click Functions. Issue. 2 In the Finance Charge Memo window. . 3 4 5 6 7 Issue the Fin. Charge Memo by clicking Issuing. Press OK to issue the finance charge memo. Create Finance Charge Memos Click OK.3-48 Navision Attain Essentials Charge Memos. Close the Finance Charge Memo window.
series associated with the Sales & Receivables Setup What happens if you enter a Price Group Code for a customer? Do you have to create a quote to generate an order? What are the three options for posting a sales order? In what circumstances would you use each? Can you invoice without creating an order first? What journal is used for entering incoming payments? Do you have to use it? What has to be set up before you can use the payment discount feature? Is there a direct relationship between customer and vendor ledger entries and G/L entries? 2 3 4 5 6 7 8 9 10 .10 REVIEW QUESTIONS Now you have the basic ideas behind the Sales & Receivables application area of Navision Attain. This is a studyaid.Sales & Receivables 3-49 3. 1 When creating a sales order. Answers are not provided. what are three possible warning messages that can occur and where is each warning setup to be generated? The primary account associated with a Customer Posting Group is _____________? Name six of the possible No. Here are some questions to help you review the material you’ve just covered.
The Purchases & Payables application area is fully integrated with the General Ledger application area.2 Purchase Quotes & Purchase Orders 4.Chapter 4. Purchases & Payables The Purchases & Payables application area helps you manage purchases and accounts payable.4 The Purchase Posting Process 4. Specifically. This chapter contains an overview of the Navision Attain purchases and payables functionality.6 Payment Journals & Check Writing 4.3 Purchase Invoices 4. Thus. the payables account.7 Review Questions .1 Overview & Setup 4. and the applicable discount and VAT accounts. when you post a transaction such as an invoice.5 Credit Memos 4. the program automatically posts all necessary transactions to all relevant accounts such as the purchases account. it covers: 4.
Purchases & Payables Setup.4-2 Navision Attain Essentials 4. you must define basic rules for ordering and invoicing as well as specify the number series that will be used for vendors. To open the Purchases & Payables Setup window on the Purchases & Payables menu click Setup. On the General tab of the Purchases & Payables Setup window. The tab contains the following fields: · Discount Posting – Here you can specify the type of purchase discounts the program will post separately. Before using the Purchases & Payables application area. You use the Purchases & Payables Setup window to specify how you want the program to manage these aspects of your purchases & payables. you will learn about the setup and vendor cards in the Purchases & Payables application area. . Basic Setup In this unit.1 OVERVIEW & SETUP In this section. purchase documents. you need to specify how you want the program to manage certain aspects of your purchases and payables. and so on. The Purchases & Payables Setup window appears. For example. You must also specify other options such as how you want to calculate and post discounts and whether you want to round invoices. you will learn how to set up Purchases & Payables. you specify options such as how you want to calculate and post discounts and whether you want to round invoices.
You must then specify the “Maximum VAT Difference Allowed” in the GL setup. the invoice discount will be calculated on the purchase document total. field on a purchase header. The program will automatically post a receipt when you post a purchase invoice. Mandatory – Here you can specify whether it is mandatory to enter an external document number in the following situations: In the Vendor Invoice No. Discount – Place a check mark in this field if you want the program to automatically calculate the invoice discount amount in connection with purchase documents. Memo No. Calc. Appln. per VAT ID. where the contents of the Document Type field = Invoice. between Currencies – Here you can specify to what extent the application of entries in different currencies is allowed in the Purchases and Payables application area. field or the Vendor Cr. Disc. Copy Comments Blanket to Order – If you enter a check mark in this field. Inv. Inv. the invoice discount will be calculated per VAT Identifier. Ext. In the External Document No. Copy Comments Order to Invoice – If you enter a check mark in this · · · · · . If you choose not to place a check mark here.Purchases & Payables 4-3 · Receipt on Invoice – Here you can choose to have the program automatically set up receipts in connection with purchase invoices. No. field on a general journal line. Calc. – If you place a check mark in this field. Credit Memo or Finance Charge and the contents of the Account Type field = Vendor. You set the rounding precisions for LCY in the GL setup and for foreign currencies in the currency table. Invoice Rounding – A check mark in this field indicates that the program will round amounts for purchase invoices. Doc. · · · Allow VAT difference – You can place a check mark in the field if you want to allow the manual adjustment of VAT amounts in purchase documents. comments that you enter on a blanket order will be copied to the purchase orders that are created from the blanket order.
We will return to the posting process later in this chapter. Click Setup. Other Options under Setup We will now look at some other options under Setup. For each posting group you set up. comments that you enter on a purchase order will be copied to the receipt that is created from the order. and so on.Memo to Ret. you assign them to the relevant vendor accounts. Vendor Posting Group – You use the Vendor Posting Groups window to set up one or more vendor posting groups. When you post to a vendor account.Shpt – If you place a check mark in this field. You can use the same G/L account numbers or different account numbers for each posting group. the program will post to the G/L account that is specified by the vendor posting group linked to the vendor account.4-4 Navision Attain Essentials field. · Copy Comments Order to Receipt – If you enter a check mark in this field. . · Click the Numbering tab. comments that you enter on a purchase order will be copied to the purchase invoice that is created from the order. purchase documents. After you have set up the posting groups. the program will copy comments from the credit memo to the posted return shipment. you must create links to the relevant G/L accounts. On the Numbering tab you must specify the number series that will be used for vendors. Copy Cmts Cr.
Payment Terms – You use the Payment Terms window to set up codes for each set of payment terms – that is due date calculations for invoicing. The Vendor Card window appears. We will look at payment terms in more detail later in this section. see Chapter 3. . This allows similar information to be grouped on the same card without cluttering up the main screen. Vendor Cards On the Purchases and Payables Menu. closing each invoice. If you want to learn more about item charges. Worksheet templates – Here you can create templates and batch jobs for requisition worksheets.Purchases & Payables 4-5 Item Charges . Req. Sales & Receivables. Payment Methods – Will allow you to create a default balancing account to each payment method. click Vendors. Report Selections – Assigning a particular report number to a purchase document. Be careful when you handle balance accounts in payment methods. From the vendor card we can see all the information that is available for a vendor.You use the Item Charges window to set up item charge numbers. The program uses this information to print vendor information on purchase document headers. In other words. this will apply the invoice immediately. This is for cash purchasers and not for normal accounts payable processing. Notice that there are six tabs on the vendor card. by posting.
. because this information is necessary for the Intrastat and VAT statements. post code and contact on the General tab. but for now we will look at an existing Vendor Card. address and the kinds of discounts that are available. You can also see the vendor's current balance on the General tab. address. It is also used to access the list of all vendors. on which you enter basic information such as name. dimensions for the vendor. The program copies the vendor name to this field as a default. Use the Search Name field to set up an additional descriptive name for a vendor which you can search by.g.4-6 Navision Attain Essentials You must therefore set up a card for each vendor. The Communication Tab Click the Communication tab. · The General Tab You enter basic information such as the vendor name. You create a new vendor by pressing F3 and pressing ENTER to obtain the next number in the number series. The Vendor Card also contains a Vendor and a Purchases button: · Vendor button – used to display further information on this vendor e. Notice that the foreign EU vendors need a country code. Purchases Button – used to show the different purchase documents for this vendor as well as standard invoice discounts relating to this vendor.
e-mail address and home page. . Next to the Phone No. you find the Make Phone Call button. the Make Phone Call wizard appears. If the customer is also recorded as a contact in the Relationship Management application area. orders. you also find the E-mail field in which you can fill in the e-mail address for the customer. The Invoicing Tab Click the Invoicing tab. the program automatically records the phone call as an interaction in the Interaction Log Entry table. you enter the vendor’s telephone number. and/or statements directly to a customer. When you click FINISH in the wizard. invoices. You also have the possibility of referring to a Web site on the World-WideWeb (WWW) and access it directly by clicking the Hyperlink button. The e-mail address can be used to send quotes. field. when you click this button. fax number.Purchases & Payables 4-7 On the Communication tab. On the Communication tab.
EU. Bus. Posting Group . the vendor posting groups are broadly based on vendor location (DOMESTIC. Gen.You use this field to select the posting group that determines the VAT accounts that transactions will be posted to for this vendor. If invoices for items from this vendor on this card must be paid to a different vendor.You use this field to select the posting group that determines the balance sheet payables accounts that purchase transactions will be posted to for this vendor. . the VAT business posting groups are also broadly based on vendor location (NATIONAL. Invoice Disc. Vendor Posting Group . Prices Including VAT field: Here you can specify whether you want the price in the Unit Price field on the purchase lines and in purchase reports for this vendor to include VAT or not. Any standard invoice discounts that you create for this vendor will be assigned using this code. FOREIGN). EXPORT). field you can enter a different vendor's number. In our data. Posting Group –You use this field to select the posting group that determines the revenue accounts that sales transactions will be posted to for this vendor. VAT. you should enter the number of the vendor who must be paid. the program automatically enters the vendor number in this field. Code: When you set up a new vendor card. In our data. EXPORT). the general business posting groups are broadly based on vendor location (NATIONAL. you can find the fields relevant to the posting and invoicing of purchase transactions for this vendor: In the Pay-to Vendor No.4-8 Navision Attain Essentials On the Invoicing tab. In our data. EU. Bus.
It is only useful. you enter a code to indicate the payment method to be used for this vendor . It is useful to have this information if you need to . when you want to post prepaid invoices. Click the Payments tab. Support Note: Be careful when you use payment methods codes with balance accounts. you enter your account number (if you have one) with the vendor. In the Payment Terms Code field.bank transfer or check. you can choose how the program will apply entries for this vendor. the program will automatically apply the open vendor entries when you post a payment. The Priority field may be used if you have only a limited amount available for payments. In this case. You can overwrite this code in documents and journals. payment terms code and priority number on the Payments tab. The payment method code is a default value. You enter the vendor’s application method. You can choose between the application method Manual or Apply to Oldest.Purchases & Payables 4-9 The Payments tab. field. In the Our Account No. In the Application Method field. In the Payment Methods Code field. when you have selected the Apply to Oldest option. Notice. for example. as this will apply the entered invoice immediately when you post it. you can select a code that indicates the payment terms that you usually receive from this vendor. you can assign a priority to each vendor.
. The program will use the Lead Time Calculation field to calculate the lead time on purchase orders to this vendor. You select a code for the method that you want the vendor to use when shipping items to you. The Receiving Tab Click the Receiving tab.4-10 Navision Attain Essentials contact your vendor to discuss your account. if you have not entered a lead time calculation on the item or stockkeeping unit cards. On the Receiving tab. The Shipment Method Code field shows the agreed terms of delivery. The Location Code field contains the default location you have set up for the receiving of purchases from this vendor. The program uses the formula to calculate the Planned Receipt Date (the date the items will arrive at your location). you specify how to receive items from this vendor. The Foreign Trade Tab Click the Foreign Trade tab.
reminder texts and other text codes. However. of your EU vendors. You can find more information on the commerce portal features in the Commerce Portal training material. .Purchases & Payables 4-11 The Currency Code field allows you to set a default currency code for the vendor. VAT Registration No. The Commerce Portal Tab This tab is used to set up the vendor information used by the Commerce Portal features. This value will be copied into documents and journals you create for this vendor. The program checks the contents of this field complies with any country specific VAT registration numbers formats you have setup in the program. it is possible to overwrite the currency code in documents and journals to post the vendor entries with multiple currencies. field: Here you enter the corresponding VAT Registration No. The Language Code field specifies the language for item texts.
South and the Purchaser Code is AH. The country code is DK and the phone number is 23 15 97 84. .4-12 Navision Attain Essentials Exercise 13 Set up a New Vendor Set up a Vendor Card for your new vendor South Pole Adventures and fill in the following information: The address is SouthSide 1. Use the number 48967351. Down Town. the payment method code is bank and our account number with the vendor is 0000 0001. You can find the steps and solution to this exercise in Appendix D. field. The shipment method is Ex Warehouse. the payment terms are 1 Month/2% 8 days. The contact is Ms. The prices for this customer are NOT to include VAT The application method is manual. You have to fill in the VAT Registration No. Enter the currency code DKK. The General Business Posting Group is EU. the VAT Business Posting Group is EU and the Vendor Posting Group is EU. DK-0009.
In these sections.Purchases & Payables 4-13 4. To do this you would first create a quote and when you can approve this quote you turn it into an order. so the items on the purchase quote will not appear in the inventory.2 PURCHASE QUOTES & PURCHASE ORDERS The purchase document functionality is very similar to the sales document functionality that you learned in Chapter 3. . Purchase quotes in Navision Attain do not affect other areas of the application. 3 Press F3 to insert a new purchase quote and press ENTER to obtain the next number in the number series. the items can be reserved from Inventory. They are made up of a purchase header section with four tabs (General. orders. Click Quotes. you will learn about purchase quotes. We will now purchase some items that are no longer in stock. Foreign Trade) and a lower section of Purchase lines. You use a purchase order when you want to commit to an agreement to buy goods from one of your vendors. Sales and Receivables. After the purchase quote is converted into a purchase order. Purchase Documents The Purchase documents in the program are virtually the same as the sales documents. The following three sections are designed to give you a basic understanding of the purchase document process. The vendor can then use the information to prepare a quote for you. invoices and the purchase posting process. The Quotes window appears. Invoicing. Creating a new Purchase Quote If you would like to request a quote from a vendor. you can prepare a purchase quote in Navision Attain and send it to the vendor as a Purchase – Quote report. A purchase quote can also be used as a forerunner to a purchase order. Shipping. 1 2 Click Purchases & Payables.
and then press ENTER. leave this as it is. field and press ENTER. . 4 Type 44756404 in the Buy-from Vendor No. Since we are going to add another item line. Select Item 766BC-A in the No. field. so we will now create a purchase quote as the initial step. select Item and press ENTER. The default value should be Item. let’s enter some information in the purchase lines: 1 2 3 4 In the Type field of the first line. field and press ENTER. Move the cursor to the Type field of the next available empty line. You can also see that there is an extended text related to this item.4-14 Navision Attain Essentials We will purchase this item from our vendor Furniture Industries. Notice that the information for Furniture Industries appears. Enter 10 in the Quantity field. Select Item 766BC-C in the No. Purchase Lines Now. 5 Notice that all of the item’s information has been brought to the lines from the item card.
Select the last purchase order in the list and press OK. Converting a Purchase Quote to a Purchase Order We can now convert this purchase quote into a purchase order. Close the Purchase Quote window.Purchases & Payables 4-15 6 Enter 20 in the Quantity field. A message appears that asks you if you want to convert the quote to an order. Click Yes. click Orders. This will help when you want to process the order further. You have now created a new purchase quote. Note the order number the program generates for the order it creates. The purchase price from the item card appears in the line and will be calculated using the quantity and any discounts. 3 4 To see the order you have just created: 5 6 7 On the Purchases and Payables Menu. Press F5 to get the list of orders. You can check . 1 2 Click Make Order.
Receiving an Order You may not always receive the invoice from your vendor at the same time as you physically receive the goods. Enter 01/25/01 in the Posting Date field. the order is updated to reflect that the items have been physically received from the vendor but the vendor . In our example. Click Posting. You have the following options: Receive – If you post using this option. Post.4-16 Navision Attain Essentials it’s the correct order by looking for the Document number the program created when it converted the quote. To record the receipt of the shipment: 1 2 3 Select the order you have just converted from the quote. This is the order we just made from the Purchase Quote. just like a sales order. you have now received a note from an employee in the warehouse that the items have arrived and that they are being put in stock. Purchase orders functions like sales orders except that you receive instead of ship. You can partially receive and partially invoice.
If the order is fully invoiced. The program creates a posted receipt and a posted invoice. If the order is fully invoiced. to Receive and Qty. 4 Since we have not yet received our vendor invoice. Received fields on the order lines to reflect that the order has been received. the order is updated to reflect that the items have now been invoiced. 5 When the posting is complete. . Press F5 to display the list of posted receipts. The program creates a posted receipt. The program will now post the receipt of the order and create a posted receipt. Scroll to the end of the list and select the posted receipt that you created and click OK. The program creates a posted invoice. the order is deleted. the order is deleted. The program will update the Qty. the order is shipped and invoiced in the one transaction. close the Purchase Order window. Receive and Invoice . You can view the posted receipt as follows: 6 7 8 Click Posted Receipts.If you post using this option.Purchases & Payables 4-17 invoice has not been received yet.If you post using this option. Invoice . select Receive and click OK. You can only invoice an order if the order has been received. You will see the receipt that we created just moments ago.
field. The program will now post the invoicing of the order and create a posted invoice. you can then invoice the order in the program.4-18 Navision Attain Essentials Invoicing the Purchase Order When you receive an invoice. Press F5 to open the Order – Purchase List window. . In the Vendor Invoice No. Select Invoice and Click OK. the program will also delete the order. If the order has been fully invoiced. In our example. Post. Select the order for Furniture Industries and click OK. you have now received the invoice (no 301) for your order from Furniture Industries. Before you can post the invoicing of an order. you must also enter the vendor invoice number. To invoice the order in the program: 1 2 3 4 5 6 Click Orders. Click Posting. enter 301. You can only invoice an order that has already been received or is being received and invoiced at the same time.
. Press F5 to display the list of posted invoices. 9 10 This is the invoice that you just created. 11 Press F9 to open the Purchase Invoice Statistics window for the posted invoice.Purchases & Payables 4-19 7 When the posting is complete. The Posted Purchase Invoice window appears. You can view the result of the invoicing of the order as follows: 8 Click Posted Invoices. Scroll to the end of the list and select the last posted invoice and click OK. close the Purchase Order window.
1 Create a quote for the order dated 01/25/01 and then convert the quote to an order. . 12 13 Close the Purchase Invoice Statistics window. 2 Post the order and look for the posted receipt and posted invoice.4-20 Navision Attain Essentials You can see the VAT details as well as Quantity and Amount information for the invoice. You contact South Pole Adventures (the vendor you created in Exercise 1) to ask them for a quote on the SARAJEVO Whiteboards. Close the Posted Purchase Invoice window. You have now received a note from your employee to say the Whiteboards have arrived. You decide to accept the quote and order these items. The item number is 1984-W. Exercise 14 Purchase Quote & Order You have realized that the there are no SARAJEVO Whiteboard. blue in stock and you will therefore have to reorder 50 pieces of these. The matching vendor invoice (No 00021) has also been sent to you.
Your warehouse has received the items and you . field and press ENTER. The information entered is the same as when you create a quote. 1 2 Click Orders on the Purchases and Payables Menu In the Purchase Order Window. Exercise 15 Create and Post an Order Without Converting a Quote You have placed an order with your vendor 30000. black (Item 70100).Purchases & Payables 4-21 You can find the steps and solution to this exercise in Appendix D. The posting process is the same as an order converted from a quote. press F3 in the No. Use a Posting Date. Creating Purchase Orders without using Quotes It is also possible to create an order without creating a quote first. Order Date and Document Date of 01/25/01. Coolwood Technologies. You have ordered 10 Berlin Guest Chairs (Item 1936-S) and 100 cans Paint.
. You can find the steps and solution to this exercise in Appendix D. Create a new order and post the receipt and invoicing of the order.4-22 Navision Attain Essentials have the vendor invoice (number 1524). Open the Posted Receipts and Posted Invoices to see the results.
3 PURCHASE INVOICES You can also create invoices without creating an order first. click Invoices. You may want to do this when you have been invoiced for services for which you have not had to complete an order. The process for creating invoices is similar to quotes and orders.Purchases & Payables 4-23 4. On the Purchases and Payables Menu. An example of a completed invoice is shown below: . The Purchase Invoice window appears. When you have completed filling in the invoice you can post the invoice by clicking Posting. You enter information in the header and lines to complete the invoice. Post.
4-24 Navision Attain Essentials There are no posting options as there is with orders. If you have placed a check mark in the Receipt on Invoice field in the Purchases & Payables Setup window. only a posted invoice will be created. posting an invoice from the Purchase Invoice window will create a posted invoice and a posted receipt. you must create the information in the invoice lines by using the Copy Purchase Document or Get Receipt Lines functions in the invoice. . You cannot post an invoice for items that have not already been received. Otherwise. If you only post invoices and not receipts from the Purchase Invoice window.
This can only be accomplished because of the program’s uniform data structure.Purchases & Payables 4-25 4. This is accomplished by transferring the data to the journals and then posting the journals using their own functions. The following diagram represents the purchase posting process: . The purpose of these posting routines is to post the information from an order or invoice to the appropriate ledger through the appropriate journal.4 THE PURCHASE POSTING PROCESS The purchase order and invoice have a series of posting routines that are used during the posting process to post their data into one or more ledgers.
but you can also receive them as compensation – a purchase allowance. on the Purchases & Payables menu. The Purchase Credit Memo window appears. To open the Purchase Credit Memo window. Press F3 and press ENTER to create a new credit memo. They make it easier for you to manage your payables. click Credit Memos. matching the credit memo to the proper invoice and posting a credit memo. you can use a purchase credit memo to correct an incorrect purchase invoice.5 CREDIT MEMOS In this section. Receiving a Credit Memo You usually receive purchase credit memos when you return items to a vendor. In addition. it is a good idea to use purchase credit memos. too. you would enter the details in the Purchase Credit Memo window.4-26 Navision Attain Essentials 4. If you use the invoicing facilities in the program. You use the Purchase Credit Memo window to enter all the relevant . When you receive a purchase credit memo. you will learn about credit memos and in particular receiving a credit memo.
Copy Document. with Document No. and leave the Recalculate Lines field blank. pay-to vendor. click the AssistButton to display the Posted Purchase Invoices. In the Document No. Select the posted invoice for Vendor 30000. field. Select Document Type: Posted Invoice. Most information about the vendor is copied from the vendor card when you enter the vendor number on the . 4 5 6 You will see that the credit memo document is now filled in with all of the information from the posted purchase invoice. shipment and currency. 108026. The lines are copied from the posted purchase invoice line information from the original transaction. Click OK. The header information is the company information. You will notice that the purchase credit memo is a document so it has the same characteristics as a purchase order or purchase invoice. On the four tabs you enter general information about the buy-from vendor. 1 2 3 Click Functions. Coolwood Technologies. which comes from the vendor card.Purchases & Payables 4-27 information when you create purchase credit memos. Place a check mark in the Include Header field.
the vendor realized that there was an error in the invoice sent to you. the program creates both a posted return shipment and a posted credit memo. You must enter the Vendor Credit Memo No. Exercise 16 Create and Post a Credit Memo After you posted invoice 108023 from Vendor 10000. Click Yes to confirm the posting of the credit memo. 2 The credit memo posts in exactly the same way as an invoice except you ship rather than receive. you can post the credit memo. If you have placed a check mark in the Return Shipment on Credit Memo field in the Purchases & Payables Setup window. To post the purchase credit memo: 1 On the credit memo that you want to post. To see the posted return shipments. you want to print the credit memo at the same time as you post. click Posting. Posting a Credit Memo After you have entered all the information in the Purchase Credit Memo window and made any corrections. however. Posted Credit Memos and Navigate. Posted Return Shipments. 7 Enter CR0001 in the Vendor Credit Memo No. Post. You wish to cancel the invoice in the program using a credit memo. field.4-28 Navision Attain Essentials purchase credit memo. click Purchases & Payables. It is recommended that you print a test report before you post the credit memo. on the General tab before you can post the credit memo. Post and Print. On the lines you enter information about the items. Support Note: You can see the resulting entries by clicking Purchases & Payables. click Posting. The vendor credit memo number is CR23456 . If.
Copy the lines from the posted invoice with the number 108023. You can find the steps and solution to this exercise in Appendix D. . Post the credit memo and look at the posted credit memos and posted return shipments to see the result.Purchases & Payables 4-29 Enter a credit memo for the vendor 10000.
You can enter your payment of an invoice in a payment journal just as in the general journal. You will also learn about check writing. automatic selection of invoices for payment and payment discounts. 1 In Purchases & Payables. and find invoices to apply payments to. The following example will show you how to enter payments in payment journals and apply them to open vendor entries. click Payment Journals. we need to pay them. The payment journal behaves just like the cash receipt journal does in Sales & Receivables. select GENERAL in the Batch Name field. The Payment Journal window appears. Enter the following information for the journal Posting Date Document Type Account Type 01/31/01 Payment Vendor 2 . Paying Purchase Invoices Now that we have created some purchase invoices. The only difference is that the payment journal offers you additional functionality in relation to the automatic selection of invoices. We can use the payment journal to issue checks to vendors.6 PAYMENT JOURNALS AND CHECK WRITING In this section. you will learn about payment journals and in particular paying purchase invoices. 1 After you have opened the Payment Journal window.4-30 Navision Attain Essentials 4. We select vendors.
You select this journal batch because this batch has no number series assigned to it. Set an Apply to ID reference in the second line. In the Applies to ID field on the first line press F9 to set an Apply ToID reference. select the BANK Batch Name. The total amount of the two invoices will be transferred to the journal line. Let’s see how this works: 1 In the Payment Journal window. 2 Click Payments.Purchases & Payables 4-31 Account No. Account No. Account Type field Click the AssistButton in the Bal. 3 4 10000 Press SHIFT F9 to open the Apply Vendor Entries window. 5 6 Close the window by clicking OK. You must not use a pre-defined number series in the journal. Post the journal by clicking Posting. Select Bank account in the Bal. . Notice that the ID inserted is the document number of the journal. select WWBOPERATING and click OK. 7 8 9 Automatic Selection of Invoices for Payment You can let the program do all the work by using the function to automatically select invoices for payment. Suggest Vendor Payments. field. Post. if you wish to make the payment using a computer check.
you can modify the suggested payment entries in the payment journal and add lines in the journal with balancing entries for the payments. on the basis of them. Click the Options tab. You can also run the batch job in such a way that it also includes payments for which it is possible to obtain a discount. On the Options tab. Enter GO4002 in the Starting Document No. 3 4 5 6 7 Leave the two fields on the Vendor tab blank. You can set filters to control the characteristics of the payments to be selected. Select Bank Account in the Bal. so that when you post the payment journal. credit memos and payments and. When the batch job is completed. field. finance charge memos. fields in the lines. WWB- . Reconcile. You must specify a Last Payment Date to be used in the batch job.4-32 Navision Attain Essentials This batch job processes vendor ledger entries for unpaid invoices. Type and No. Only vendor entries that are not marked on hold are included in the batch job. Note that before posting. creates payment suggestions as lines in a payment journal. you can verify the effect of posting the checks on cash account balances before printing the checks by clicking Posting. Account Type field. the vendor ledger entries that are paid will be applied to automatically. enter 01/31/01 as the last payment date. The batch job fills in the Applies-to Doc. We will complete the necessary filter information and process the payments.
For now. field. you do not want to post these payments since they are check payments and require you to print the check before you can post them. 9 Select all the lines and press F4 to delete all suggested payments.Purchases & Payables 4-33 OPERATING in the Bal. You can see the result in the Payment Journal window: You can insert and delete lines in the journal if you do not wish to pay some of the invoices the program has suggested. 8 Click OK. . Account No. and Computer Check in the Bank Payment Type field.
you can use the Detailed Vendor Ledg. In this case the program will automatically calculate a possible discount amount in connection with the invoice posting. When you have finalized which of the suggested vendor entries you wish to pay.4-34 Navision Attain Essentials Payment Discounts As we saw earlier. The terms are set up in the Payment Terms window. you must set up the payment terms and the payment discount accounts for the customers and vendors. Detailed Customer and Vendor Ledger entries are discussed in more detail in the Financial Management Course. To see whether payment discounts have been calculated for a specific entry. Therefore you see why a certain entry was made on a certain account in connection with not only discounts but also roundings and currency exchange adjustments. Entries window. This window shows a summary of all the posted entries and adjustments related to a specific ledger entry. it will suggest payments that will be due soon or payments where a discount is available. Before you can use the payment discount feature in the program. The payment discount accounts in the General Ledger Setup window You can only let the program find the payment discounts automatically when you have used payment terms including discount percentage and discount due dates in the documents. you can set up the Suggest Vendor Payment batch job so that for example. you can start the check writing. Note If you select computer checks in the bank payment type field. the program will not allow you to post the payment journals until you have printed the checks. The accounts are set up in either: · OR · The payment discount accounts in the Customer Posting Group and Vendor Posting Group windows. . Check Writing You can preview individual checks or print checks for the batch job.
Purchases & Payables 4-35 Printing Checks 1 Make sure you are still using the BANK journal batch. You prepare by placing the first number you want to use in the 7 . you must not to use a pre-defined number series in the journal batch. Enter CHQ001 the Starting Document No. Select the Bank WWB-OPERATING in the Bank Account field. If you use computer checks. Print Check. field on the Vendor tab. Support Note: When creating manual check payment journals. Leave the General Journal Line tab as it is and click on the Options tab. this time entering 10000. you have to prepare for check printing in the bank account card. Notice. click Payments. it is recommended that you set up a journal batch that contains no pre-defined number series. This is because the pre-defined numbers will be overwritten with the computer check numbers when the computer checks are printed. This then makes it impossible to post the journal. 2 Run the Suggest Vendor Payments batch job again.20000 in the No. field in the payment journal or manual checks. field on the Options tab.. This is because you are recommended to use the check number as the Document No. The results in the Payment Journal window should be as follows: 3 4 5 6 From the Payment Journal window.
If you leave this field blank. Name the file c:/test.4-36 Navision Attain Essentials Last Check No. . the next check No.prn. we wish to print one check per document number. 8 Place a check mark in the One Check per Vendor per Document No. For our example. Place a check mark in the Print to File field. You have to pay in the same currency as the currency of the bank account. When you have done this. the program will print one check per payment line. field. The checks will now print to a file. will be suggested when you select the bank account No. when you want to print one check per document number. so place a check mark in the One Check per Vendor per Document No. Click OK. field. Click OK. field on the Posting tab on the Bank Account card. 9 10 11 12 13 Click Print.
Use the posting date 01/25/01. Post. Click OK to complete the job. It is also possible to net credit memos against invoices when calculating the suggested amount for a check. you can see that the program has now removed the balancing accounts from the suggested payment lines and created balancing journal lines. . Coolwood Technologies with a single check. This will be explained further in the Financial Management Course.Purchases & Payables 4-37 In the Payment Journal window. Posting Checks 14 15 16 In the Payment Journal window. You will now be able to post the payment journals related to the checks. You do this by placing a checkmark in the Summarize per Vendor field in the Suggest Vendor Payments batch job. Exercise 17 Process the Payment of an Invoice You now want to suggest and pay all outstanding invoices at 01/31/01 for Vendor 30000. click Posting. Paying Invoices and Taking Credit Memos. Click Yes to post the Journal lines. The Document Number field has been filled in with the check no.
You can find the steps and solution to this exercise in Appendix D. Suggest the invoices using the program and then print the check to a file. . Post the journal.4-38 Navision Attain Essentials Use the WWB-OPERATING bank account as the balancing account and select Computer check as the Bank Payment Type.
7 REVIEW QUESTIONS Now you have the basic ideas behind the Purchases & Payables application area of Navision Attain. This is a study-aid. can you post to the payment journals without having printed the checks? 5 6 7 8 9 10 . Answers are not provided. 1 2 3 4 How do you convert a quote to an order? Can you create an order without first creating a quote? Can you create an invoice without first creating an order? What are the three posting options for receiving an order? Under what circumstances would each be used? When posting a Purchase Order and Invoicing. Here are some questions to help you review the material you’ve just covered.Purchases & Payables 4-39 4. what additional document number has to be entered on the Purchase Header and what setup option required this? What is the payment journal used for? Which Vendor Ledger Entries are included in the Suggest Vendor Payments batch job? Can the Suggest Vendor Payments batch job include invoice for which payment discounts are possible? What has to be set up for this to occur? What do you do if you do not wish to pay all of the invoices the program has suggested? If you are using computer checks.
Inventory The inventory area of the program is extensive and therefore covered in greater detail in the Distribution.1 Basic Inventory Setup 5.2 The Item Card 5.4 Item Variants and Stockkeeping Units (SKUs) 5. For the purpose of this training material you will learn about the following: 5.5 Review Questions . Manufacturing and Inventory Costing training materials.3 Bill of Materials 5.Chapter 5.
adjustment account and COGS account in the general ledger. If you use this function when posting items to an item account. Type: This field contains information about the method that the program uses to calculate average cost: . From the Main Menu.5-2 Navision Attain Essentials 5. you can post an estimate of the cost of items you have received but not invoiced in the program. This situation arises in the case where a vendor has sent you the items you ordered and you have sold them to your customer but you have not yet received the invoice for the items from the vendor. Average Cost Calc. if you sometimes sell before buying. For the purpose of this training material we will briefly cover items and the inventory setup. Expected Cost Posting: If you place a check mark in this field. Inventory Setup. Click Inventory. General Tab Automatic Cost Posting: A check mark in this field indicates that the program will use the automatic cost posting function. If you use this function. the program will automatically post to the inventory account. For example.1 BASIC INVENTORY SETUP The inventory area of the program is extensive and therefore covered in greater detail in the Distribution and Manufacturing training materials. it is still necessary to run the Adjust Cost . If you only use automatic cost posting. however. Setup.Item Entries and Post Inventory Cost to G/L batch jobs periodically. your inventory account will not be accurate in cases where you do not know the cost of items at the time of sale. The Inventory Setup window appears.
· Note You must choose the type of Average Cost method very carefully during setup. because if you change the contents of this field.Inventory 5-3 · Item . the program calculates an average cost per item for each location and for each variant of the item in the company.If this option is selected. Location Tab Location Mandatory: In this field you can specify whether items must have a location code in order to be posted. the program calculates one average cost per item in the company.If this option is selected. Numbering Tab . This means that the average cost of this item depends on where it is stored and which variant (for example. which color) of the item you have selected. Item & Location & Variant . This may take several hours if your database is large. all entries concerning items with costing method Average will have to be readjusted.
This provides the opportunity of posting different accounts for different locations. 2 For the purpose of this training material we will only look at the Inventory Account and Inventory Account (Interim) fields. All the other fields are manufacturing-related and are covered in the Manufacturing training material. You can then assign the appropriate G/L accounts to the Inventory Posting Groups and locations in the Inventory Posting Setup window. Click Setup. the amount has to be posted to G/L. you set up combinations of inventory posting groups and locations and link these combinations to G/L accounts. Inventory Posting. Inventory Posting Setup. Inventory Posting Setup In this window. This is achieved by: · Activating the Automatic Cost Posting field in the Inventory Setup window OR .5-4 Navision Attain Essentials On this tab you can enter the code for the number series that will be used to assign numbers to items and transfers. These Posting Groups are composed of two fields: Code and Description. 1 You must first set up the Inventory Posting Groups. Inventory Account: This field contains the account number that will be posted to for this combination of Inventory Group and Location. When you post an item-related transaction.
+ Mfr: The Vendor Item Number followed by the Manufacturer Code is used as the Item Number. In the No. from the Nonstock Item Card is used as the Item Number.: When creating the Item card for the item. So it may be not useful to save everything in the catalogue as an item. Format Separator fields. Format and No. For this you can use Nonstock Items. Before you begin working with nonstock items. If you sell these goods they are copied into an item.Inventory 5-5 · Using the Adjust Cost .Item Entries and Post Inventory Cost to G/L batch jobs to calculate and post inventory transactions. the Vendor Item No. · · . Format field you have 3 options: · Item No. both will post to the account specified in the Inventory Account Field in the Inventory Posting Setup window. you must fill in the No. + Item No. Inventory Account (Interim): This field contains the number of the G/L account to which you want the program to post transactions with expected cost for items in this posting setup. Item No. The interim account is balanced with the account in the Inventory Account field when the invoice is posted.: The Manufacturer Code followed by the Vendor Item Number is used as the Item Number. Mfr. Nonstock Item Setup As a distributor you may sell goods by catalogue. Regardless of the method of posting. The Nonstock Item Setup window contains information about the format of the item number that the program automatically creates when you enter a nonstock item on a sales order for the first time.
click Nonstock Items on the Inventory Menu. . Format field. Item Tracking Codes The program can track item movements. In the Item Tracking Codes window you can specify several Item Tracking Codes for different tracking methods. You click Item Tracking Code.5-6 Navision Attain Essentials The No. Card to enter the details for each code. Format Separator field contains the character that serves as a separator between the elements of your nonstock item number format if you have chosen a format using both a code and a number in the No. To enter information about Nonstock Items. You must set up item tracking codes that you can then enter in the item card.
The Misc. For serial number tracking. In the Units of Measure window you can enter codes and descriptions for the units of measure that are associated and used with the different items in your inventory.Inventory 5-7 Serial and Lot Number Tracking If you want to use the Specific method of costing for your items. tab. you cannot remove it. . Alternatively. store and sell your items. you must enter an item tracking code that has either serial number or lot number tracking. tab is explained in further detail in the Manufacturing training material. The Lot No. tab is explained in further detail in the Service Management training material. The Distribution training material provides further explanation of item tracking. you can select Lot Number tracking on the Lot No. Note Once the SN Specific Tracking field or the Lot Specific Tracking field contains a checkmark. you simply enter an Item Tracking Code that has a checkmark in the SN Specific Tracking field on the Item Tracking code card. Units of Measure You use Units of Measure to buy.
Def. Tax Group Code and Def. However. Posting Group. .g. Costing Method fields to their related fields on the item card. At the same time. the program automatically copies the Def. Def. Inventory Posting Group. To set up the different units of measure for an item. it is possible to set up different units of measure for the same item e. Units of Measure on the Item Card. Translations. VAT Prod. You simply assign an item category to an item card. you can also enter them from the Units of Measure window by clicking Unit. the base unit may be 1 piece but you normally sell a box of 200 pieces.5-8 Navision Attain Essentials If you need to have different language translations of your units of measure codes and descriptions. Each item will have a base unit of measure that has a quantity of 1 of the item. Prod. click Item. Item categories help reduce the amount of data entry involved with creating new items. Posting Group. costing methods and tax groups. Item Categories The Item Categories window contains information about default values for posting groups. Def. Gen.
Inventory 5-9 Note When the program automatically creates an item card for a nonstock item the first time the nonstock item is entered on a sales line. You can then enter the code in location code fields elsewhere in the program. . Each location has a name as well as a code representing the name. You can keep track of items in different locations using the Location window. You must set up a Location card and Location code for each warehouse location or distribution center location. After you assign an item to an item category. the content of the Item Category field on the nonstock item card is copied to the item card. Locations and Transfer Routes You use the Location window to record information about your locations (for example. for example. Then you can always see where specific items are in stock. on purchase or sales document lines. Product Groups Within the Item Categories you can set up information about the product groups. you enter the code for the relevant location. chairs. for example. you can assign it to a product group within the item category. You enter the product group code on the item card or the nonstock item card. When you record increases or decreases in inventory. such as furniture. This will then record the transactions for the location when you post. tables or sofas. You use the table to assign a code to a location name. warehouses and distribution centers).
You will learn more on locations in the Distribution training material. The Use As In-Transit field and the Warehouse tab will be explained in the Distribution training material. customers and vendors as a location or in combination with a responsibility center. if you want the program to round only amounts over 100. batch jobs. The Communication Tab contains phone.5-10 Navision Attain Essentials On the General tab you can enter the name and address of your location.00. Rounding Methods In the Rounding Method table. Minimum Amount: Here you can enter the minimum amount you want the program to round. Suggest Item Price in Wksh. fax. the program will round the item prices. When you run the Adjust Item Cost/Prices. you can set up the rounding rules to be used if you have the program adjust prices. e-mail and Internet information for the warehouse. Stockkeeping Units. For example. enter 100. or Suggest Sales Price in Wksh. . Locations can be used in documents. These batch jobs are described in the Sales Prices and Discounts section of the Financial Management Training material.
Down: Amounts are always rounded down. Pricing and discounting is explained further in the Sales Prices and Discounts chapter of the Financial Management training material. Requisition Methods In this table. For further information see the Manufacturing training material. or customer discount groups in the Sales Line Discounts window. · · Precision: Here you can enter the size of the interval you want between rounded amounts. Type: Here you tell the program how to round. The inventory balances for the Austria warehouse need to be recorded in .25. you can specify that you want the program to round to the nearest LCY 0. To see the value of inventory in this warehouse you need to setup a new AUSTRIA location combine it with the FINISHED Inventory Posting Group Code in the Inventory Posting Setup window. This field is combined with the field Type. you specify the requisition method. round down. Amount Added After: Here you can enter an amount that the program will add after it rounded. Item Discount Groups You use the Item Disc.Inventory 5-11 Amount Added Before: Here you can enter an amount that the program will add before it rounds. You can then combine the item discount group with customers. Your choices are: · Nearest: Round up if the digit to be rounded is >= 5. For example. Up: Amounts are always rounded up. The program uses the method to determine the material requirements when it calculates the scheduled need in the planning worksheet. Exercise 18 Inventory Posting Setup Using Locations You have opened a new warehouse in Austria in which you only store finished goods. Otherwise. Groups window to set up item discounts groups.
Complete the setup necessary to record the value of inventory in the Austrian Warehouse in the General Ledger.5-12 Navision Attain Essentials separate G/L inventory accounts: 2122 Finished Goods (AT) 2123 Finished Goods (AT/Interim) You should make sure the Direct Posting field is empty as these accounts are only to be posted to automatically. You can find the steps and solution to this exercise in Appendix D. .
you should consult the online help for the Card. Some of the fields on the item card will be briefly mentioned but for further information on specific fields. An item card will appear.Inventory 5-13 5.2 THE ITEM CARD On the Inventory menu. click Items. General Tab The general tab contains descriptive information about the item as well as information about the quantity of the item on order and in inventory. The item card should be familiar because we've used items in the previous chapters on Sales and Receivables and Purchases and Payables. Invoicing Tab .
you should refer to the Manufacturing training material if you wish to have detailed information about inventory costing. Distribution. The Invoicing tab also contains the profit calculation method for the sale of the item.5-14 Navision Attain Essentials This tab contains the price and unit cost information for the item. The unit cost is determined by the costing method selected in the Costing Method field. First Out. Foreign Trade. However. LIFO: Last In. must use a serial number. If the unit cost for a particular transaction differs from the standard cost. Exercise 19 Create an Item You have decided to sell stereo systems to your customers at a markup of 20% above cost. or Commerce Portal training material. The item has the following details: Name Base Unit of Measure Costing Method Super Stereo System PCS FIFO . Specific: Specific cost for an item. a cost variance arises. Costing Methods Click the Costing Method field on the Invoicing tab and press F6. Reporting. Commerce Portal Tabs For information on the use of these tabs you should refer to the Financial Management. Manufacturing. Manufacturing. The program provides 5 costing methods: · · · · FIFO: First In. · Basic information on inventory costing performed by the program will be provided in the Financial Management training material. First Out. Standard: The unit cost is user defined. Discount information for the item and the Product and VAT Posting Groups for the item are also entered on this tab. Ordering. Average: Bases the item cost on all purchases and positive adjustments associated with the item. Item Tracking.
. Posting Group VAT25 Inventory Posting Group RESALE The item is allowed to be included in invoice discount calculations and should have a Item Disc. You can find the steps and solution to this exercise in Appendix D. Posting Group RETAIL VAT Prod.Inventory 5-15 Price/Profit Calculation Price=Cost + Profit Profit % 20 Gen. Prod. Group of RESALE. Complete an item card for this new item.
you have to produce it before you can sell it. The Unit Price is 1899. Select PCS as the Base Unit of Measure. The General Product Posting Group is RETAIL. You can see that this BOM includes another BOM item with the number 766BC-C. It is thereby important to provide enough available items for the components in the inventory to produce a BOM. and the Inventory Posting group is RESALE. After you have created the BOM item. You can find further information on producing BOM items in the Manufacturing training material. Assembly List. materials or resources. Enter the Description: “Track Mountain Bike”. to set up as simple a structure as possible. Bill of Materials to enter the following components: 7 . 70500. Open the Bill of materials window of this item. 1 2 3 4 5 6 Enter a new item. Open the item card of the item 1952-W. This is a BOM Item. Create a new BOM Let's look at an existing BOM in the demo data. It is recommended. Example Let’s create a new BOM. the VAT Product Posting Group is VAT25. The Costing method is Standard. Click Item.5-16 Navision Attain Essentials 5.3 BILL OF MATERIALS BOM items A bill of materials or BOM is an item that consists of other items. Items can themselves be BOMs. however.
You can select any costing method for the BOM item because the value of the BOM item will be determined by the costing method of its components. you can click the Explode BOM Button to explode this BOM. 1 Qty.Inventory 5-17 Item 1100 Item 1200 Item 1700 Item 1850 Item 1900 Item 1800 Qty. 2 Qty. When you enter components in the Bill of Materials window and one component is a BOM. You can enter a BOM for a new or an existing item. The program will now show only the components of the BOM item. This item is No 8904-W. 1 When you close the window. 1 Qty. the program will place a check mark in the Bill of Materials field automatically. Exploding BOMs You can explode a BOM in its components. 1 Qty. “Computer Basis Package” and the Quantity is 1. 1 Qty. place the cursor in the corresponding line and click the Explode BOM button. 2 3 . After you have selected this item. Example 1 Open the Bill of Materials window of your new item “Track Mountain Bike”. Select this component from the item list. You want to add a training computer to the components.
2 3 . and then browse to the card for the BOM that you have created. you have to produce the “intermediate products” first. The program will terminate with an error if there are not enough items available or if a component has the costing method “specific”. the program will increase the inventory value by the unit cost of the BOM item. BOM Standard Unit Costs After you create a new BOM. before you can produce the final BOM item. If the unit cost of the components changes. NOTE If you produce a BOM. The unit cost of a BOM always equals the total of the unit costs of its component items. The Unit Cost field on the item cards must be filled in so that the unit cost of the BOM is calculated correctly. If your BOM has more than one level. you must update the unit cost of the BOM with the Calc. The program will post the required quantity of the components when you post the BOM journal.5-18 Navision Attain Essentials Producing BOMs When you want to produce a BOM. Standard Cost. Click Item. it must be entered in and posted from a BOM journal. Standard Cost batch job. Whenever a component's unit cost changes. The production works as follows: 1 2 3 Produce any components that are intermediate BOMs. Items. the unit cost of the BOM will not change automatically. you can calculate its unit cost. Assembly List. Calc. Select either Single Level or All Levels to determine what level of standard costing you wish to perform. Enter the BOM with the required quantity and the location. The increase is calculated from the unit cost of the components of the BOM item. The program automatically makes a negative adjustment to inventory for the items that are included in the BOM and a positive adjustment for the BOM. To Calculate Unit Costs of BOMs: 1 Click Inventory.
This is helpful if you have many levels of bills of materials.Inventory 5-19 An example of the item card for a BOM is shown below: The program copies the costs of the items that comprise the BOM. and the total cost is inserted in the Standard Cost field. the program will set its unit cost equal to 0 when it performs the final calculation. If the unit cost of one of the included bills of materials has not previously been calculated. Note If you calculate the unit cost of a bill of materials that itself includes one or more bills of materials. so that the program does not need to include all the items in all the bills of materials each time. The program enters the results in the Unit cost field on the bill of materials card. Because a bill of materials can contain other bills of materials as well as items. The cost of each item is multiplied by the quantity. the Unit Cost field is also updated. Standard Cost batch job: BOM Level If you choose this level. The unit cost of a bill of materials is calculated as the sum of the unit costs for all the items in the bill of materials. you can choose between two levels of calculation when you use the Calc. pay attention to the following: The unit cost will not be correct unless the unit costs of the individual bills of materials have been calculated already. . If the Costing Method is Standard. the calculation will include only the unit cost of the items in the bill of materials and the total (calculated) unit cost of bills of materials that may be included in the bill of materials.
. Exercise 20 Calculate the Standard Cost of a BOM Item You wish to calculate the standard cost for Item 70500. Standard Cost batch job. The components will be items 80001. Track Mountain Bike. This is helpful if you are not certain whether the unit cost has previously been calculated for any bills of materials that are included as components in the bill of materials for which you are now calculating the unit cost. You can find the steps and solution to this exercise in Appendix D. update the standard cost by running the Calc. make sure you delete the components of the Basis computer BOM you previously exploded in the example. After you have deleted these components. Before you do this.80211. the calculation will include the unit cost of all the item components of the bill of materials. . including the items that possibly are part of another bill of materials.5-20 Navision Attain Essentials All BOM Levels If you choose this level.
The Item Variants window appears. Instead of setting up each variant as a separate item. Variants.Inventory 5-21 5. Item Variants Variants are useful if you have a large number of almost identical items that vary only in color. Select Item No. and click OK to display the Item Card window. click Items and press F5 to display the item list. 1 From the Inventory Menu. pine or mahogany. These features are explained in the Distribution training material. 1920-S. you can set up one item and then specify the various colors as variants of the item. Click Item.4 ITEM VARIANTS AND STOCKKEEPING UNITS (SKUS) This section will introduce you to the following topics: · · Variants Stockkeeping Units The program has several other item-handling features including item tracking. 2 3 4 . Example You want to set up some wood variants for the ANTWERP conference table since it can be made in oak. order promising and warehouse management. Enter a code and description for each type of wood. for example.
You do not have to post the invoice. but they do not replace them. Yellow.5-22 Navision Attain Essentials Exercise 21 Create Some Item Variants Create variants of Blue. You should note that the information on the Stockkeeping Unit card has priority over the item card. for the same item. Black and Silver for item 70500 Track Mountain Bike. Close the Item card window and open the Sales & Receivables menu to enter the following sales invoice: Sell-to Customer Posting Date Type Item Description Variant Code Quantity 10000 01/31/01 Item Track Mountain bike Blue 1 Do not use a location code. You can find the steps and solution to this exercise in Appendix D. 1 Click Inventory. Example You want to set up a stockkeeping unit for the Paris Guest Chair (Item 1900-S). Stockkeeping Units (SKUs) Stockkeeping units are used to record information about your items for a specific location and/or a specific variant code. You can use stockkeeping units as a supplement to item cards. Stockkeeping Unit. Stockkeeping units allow you to differentiate information about an item for a specific location (such as a warehouse or distribution center) or a specific variant (such as different shelf numbers and different replenishment information). . because the item has been posted without one.
. Be sure that the Item No. After you have set up the first Stockkeeping Unit card for an item.Inventory 5-23 2 3 Find Item 1900-S Paris Guest Chair. and Location Code (or Variant Code) fields are filled in. the program places a check mark in the Stockkeeping Unit Exists field on the Item Card.
This is a study-aid. Here are some questions to help you review the material you’ve just covered.5 REVIEW QUESTIONS Now you have the basic ideas behind inventory in Navision Attain. 1 2 Why should one choose the Average Cost Calculation type carefully? What is the Nonstock Item Card? How does it differ from an ordinary Item Card? The base unit of measure must be a quantity of ________? Where do you set up Rounding Methods? What are Price Groups? Item Discount Groups? What are the five Inventory costing methods in Navision Attain? What is a BOM? Where do you produce a BOM? How do you update unit costs of BOMs? What is an Item Variant? What is a Stockkeeping Unit? 3 4 5 6 7 8 9 10 11 .5-24 Navision Attain Essentials 5. Answers are not provided.
Course Schedule Although these materials are designed to be used as self-study. . We make the following recommendations for teaching the course in the classroom: A course schedule suggesting in which order the chapters should be taught. We recommend that it be undertaken in three days. This makes it an intensive course.Appendix A. they can be used as the basis for an instructor-led course. A schedule suggesting how long the course should take.
Budgets Chapter 3 Day Three Chapter 4 Chapter 5 Sales and Receivables Purchases and Payables Inventory .Posting Groups Day Two Chapter 2 General Ledger .Financial Reports .II Course Schedule DAILY SCHEDULE Three-Day Intensive Course Day One Chapter 1 Chapter 2 Introduction General Ledger .Journals and Batches .General Ledger setup .Overview .The Chart of Accounts .Dimensions .
. System Requirements This appendix contains a table of System Requirements.Appendix B.
44 (existing customers only) Processor Requirements Memory Requirements Hard Drive Requirements Not available at this time Not available at this time Not available at this time Microsoft SQL Server Option Requirements Operating System Requirements Microsoft SQL Server 7.0 .II System Requirements SYSTEM REQUIREMENTS Client or Single User Installation Requirements Operating System Requirements Microsoft Windows 98 SE (Second Edition) Microsoft Windows NT (Intel) version 4.0 – Service Pack 3 .Service Pack 6a Microsoft Windows 2000 Professional Service Pack 1 Microsoft Windows XP Processor Requirements Memory Requirements Hard Drive Requirements Not available at this time Not available at this time Not available at this time Navision Attain Database Server (Network) Requirements Operating System Requirements Microsoft Windows NT (Intel) version 4.3 on IBM RISC System/6000 HP-UX version 11.00 on HP9000 Series 800 (existing customers only) Reliant Unix version 5.0 – Service Pack 6a Microsoft Windows 2000 Server – Service Pack 1 IBM AIX version 4.
· SALES NOTE Navision Attain is a multi-platform system taking advantage of client/server technology. This means: You can use Windows 98. .0 or higher. or any combination for clients. Windows 2000.System Requirements III Microsoft SQL Server 2000 Processor Requirements Memory Requirements Hard Drive Requirements Not available at this time Not available at this time Not available at this time Networks WinSockets-compatible TCP/IP NetBIOS-compatible LANs Special Integration Features To use special integration features. Unix. Support for automatic phone dialing to contact persons: requires TAPI 2. · Financial Management · General Ledger – Import and export of budgets. Relationship Management · Handling Microsoft Word documents that have merge fields linked to fields in Navision Attain: requires Microsoft Word 2000. Windows XP. Windows NT. it is also necessary to install the following products on the client computer: · General ability to start an email program from within Navision Attain: requires Microsoft Outlook 98 or Microsoft Outlook 2000. account schedules and dimensional analyses: requires Microsoft Excel 2000 XBRL features require an XML parser which is available at no cost from Microsoft’s website.
. which means less of a learning curve and also eliminates the need to change their existing systems. Customization uses the same code regardless of platform. The program allows your customer to use existing hardware and operating environments. and behaves the same. so all customizations apply to all platforms.IV System Requirements Regardless of platform. Navision feels.
60 Note. .Appendix C. Granule list This appendix contains Granule List for Navision Attain 3. that the information included in this appendix is as at June 14. 2002.
010) Description You use this granule to set up a company and post to the general ledger. The granule allows you to post and report in the company's base currency. If you also purchase the Multiple Currencies granule. VAT facilities.60 Application Area General Ledger Granule (Granule ID) Basic General Ledger (3. This granule must always be included as part of the initial purchase of a solution because it includes 1 session and the first company. The granule provides you with the basic facilities necessary for setting up a company and posting to the general ledger: chart of accounts.60 Budgets (3. The granule allows two languages from the beginning – the English US language and the native language for the particular country. recurring journals and source codes.II Granule list GRANULE LIST FOR NAVISION ATTAIN 3. general journals. It also includes facilities for internal and external reporting. Once you have created a budget. Requirements: Basic General Ledger . You can create. and so on. a 100% budget. You can work with several budgets. Budgets are normally entered per period for the relevant G/L accounts.030) This granule allows you to work with budgets in G/L accounts. for example. Requirements: The granule Navision Attain Version 3. a 110% budget. you can print a balance compared to the budget showing variances by percentages. You can work with. you can post and report in an additional currency as well. The granule allows 1 instance of Navision Attain Application Server. copy and work with any number of budgets at the same time.
percentage or quantity. You can arrange reports based on the figures in the chart of accounts and budgets. There are facilities for imports and exports of financial information in the Consolidation granule. departments and projects using allocation keys. Requirements: Basic General Ledger . The companies can come from one or from several different Navision Attain databases or from another type of file. The allocation keys can be based on amount.Granule list III Application Area Granule (Granule ID) Account Schedules (3. when allocating overhead (such as rent) to company profit centers. Requirements: Basic General Ledger Allocations (3. the granule is only used in the parent company itself. The Account Schedules granule is like a filter for the chart of accounts that enables you to choose the accounts that you want to include (or not include). and you can set up which columns to print.020) This granule allows you to allocate general ledger entries to combinations of accounts. texts or detail than in the chart of accounts. it is possible to make simple calculations.050) This granule enables you to consolidate companies in Navision Attain. In addition. for example. Allocations can be used for many purposes. Requirements: Basic General Ledger Consolidatio n (3. but with a different arrangement of financial figures.040) Description You use this granule for financials reporting. If the data used is retrieved from several Navision Attain databases. You can also use it to change the order of the accounts or combine the figures in various ways.
080) This granule enables you to log user changes made to Navision Attain master data. This granule is an upgraded version of the existing Basic XBRL granule that we released with Navision Attain 3. users get assistance with entering extra data.070) With this granule you can export documents from Navision Attain in XBRL format and import XBRL taxonomies into Navision Attain from the Internet. such as dimensions and location codes.IV Granule list Application Area Granule (Granule ID) Responsibilit y Centers (3. underlying data tags. independent of the format required by the receiver of the document.060) Description With this granule you can setup profit centers and/or cost centers. meaning that the same XBRL instance document can be used for various purposes. The change log functionality makes it possible to get a chronological list of all changes to any field in any table (except the above mentioned) and to see who (what user ID) made the changes. In addition. The functionality provides the ability to tie a user to a responsibility center so that only sales and purchase documents related to the particular user are displayed. emails or from other systems. Requirements: Basis General Ledger . The existing functionality has been revised to support the XBRL Specification 2 released by the XBRL Consortium late last year.10. It is possible to map your general ledger to XBRL taxonomies. Requirements: Basic General Ledger Change Log (3. except changes to ‘working documents’ such as journals and sales and purchase orders. XBRL is an XML-based specification that uses accepted financial reporting standards based upon standardized. It is possible to log all direct modifications a user makes to the data in the database. Requirements: Multiple Locations Basic XBRL (3. A company can sell items with specific prices and related to a responsibility center.
Requirements: Bank Account Management Bank Reconciliatio n (5.010) Check Writing (5. Requirements: Basic General Ledger . You can specify on the journal line whether you want the payment to be made with a computer check or a manual check. With this granule.020) Description This granule allows you to manage an unlimited number of bank accounts in both local and foreign currencies.260) You use this granule to set up and maintain the customer table.Granule list V Application Area Cash Manager Granule (Granule ID) Bank Account Management (5. It is always used when you need to have a customer table. An already printed check can be voided or reprinted. you can also post sales transactions in journals and manage receivables. Requirements: Basic General Ledger This granule allows you to generate printed checks with unique number series for each bank account. You can apply amounts from your bank account ledger to the reconciliation form and keep track of all bank statements. Sales Invoicing (see description below) is also frequently used with the Basic Receivables granule. If you have the Multiple Currencies granule. The granule allows you to register customers and manage receivables using general journals. Basic Receivables is integrated with General Ledger and Inventory and is required for the configuration of all other Sales & Receivables granules.030) This granule enables you to reconcile your bank accounts in Navision Attain with the bank’s statements. Requirements: Bank Account Management Sales & Receivables Basic Receivables (3. you can post sales transactions and manage receivables in multiple currencies for each customer.
There is also a difference regarding the time frame for the sale. You can use the Sales Order Management granule to manage partial shipments. blanket sales orders and sales order processes. You can set up any number of invoice discount terms. for which you define a certain minimum amount. but it is not affected by an invoice until the invoice is posted. You can do this in both LCY and in foreign currencies. You can ship and invoice separately with the Sales Order Management granule. discount percentage and/or a service charge. It is fully integrated with General Ledger and Inventory. post and print customer invoices and sales credit memos. The granule also enables you to use quotes and blanket orders in the sales phase.290) This granule allows you to calculate invoice discounts automatically. The differences between setting up an invoice directly and setting up a sales order are: Quantity available is adjusted as soon as an amount is entered on a sales order line.VI Granule list Application Area Granule (Granule ID) Sales Invoicing (3.280) You use this granule to manage sales quotes. There can be a long period between the time items are ordered and the time they are sold. Quotes and blanket orders do not affect inventory figures. The discount is calculated on the individual item lines and becomes part of the net sum of the invoice. Requirements: Basic Receivables Sales Invoice Discounts (3. Requirements: Sales Invoicing Sales Order Management (3.270) Description You use this granule to set up. Requirements: Sales Invoicing .
It is possible to do partial return receipt and to combine return receipts in one credit memo. external carriers or own carriers) and relate their services (express. overnight. You can also calculate a possible delivery date. standard) with shipping time. You can set up ship-to addresses for a specific customer.310) You use this granule when there are several invoicing and ship-to addresses. if you have a customer who is a contractor and required delivery at several different construction sites. Requirements: Sales Order Management and Basic Inventory . Requirements: Sales Invoicing Shipping Agents (3. Shipping Agents can be used together with Sales orders and Transfer orders.340) This granule gives you the possibility to setup several Shipping Agents (UPS.350) This granule allows you to create a sales return order. you could make use of Alternative Ship-To’s.320) Description You use this granule to calculate availability dates and delivery dates. Items can be received against the sales return order. if you have nothing on inventory. based on lead time or production time. to compensate a customer for wrong or damaged items.Granule list VII Application Area Granule (Granule ID) Order Promising (3. If the customer has a requested delivery date you can find out if it is possible to deliver on that date. DHL. Requirements: Sales Order Management Sales Return Order Management (3. Requirements: Basic Inventory and Sales Order Management Alternative Ship-To’s (3. For example. With this granule you can link sales return orders with replacement sales orders.
Shipping Agent Services and to the Service Management Setup. A sales price can then be shared among several customers. Locations.410) You use this granule when you are required to calculate US Sales Tax.VIII Granule list Application Area Granule (Granule ID) Calendars (3. With a sales price. You can set up individual tax areas for each customer/vendor. A base calendar can be assigned to Customers. Production orders. With a line discount. .380) You use this granule to work with sales prices that are either customer specific or customer group specific. Service orders and in the Requisition Worksheet and Planning Worksheet. Requirements: Basic Inventory Sales Discounting (3.360) Description With this granule. Transfer orders.370) You use this granule to work with customer discounts that are either customer specific or customer group specific. Requirements: Basic Inventory and Sales Invoicing Sales Pricing (3. A discount can then be shared among several customers. you negotiate the percentage that the customer or customer discount group will get as a discount. you can set up calendars with working and non-working days. Purchase orders. Company. The calculation will include a possibility to calculate use tax and tax on tax. Requirements: Basic Inventory and Sales Invoicing Sales Tax Sales Tax (3. It is possible to add changes to the base calendar for each of the above-mentioned. Vendors. Requirements: Basic General Ledger. The calendar entries will be used in the date calculations on Sales orders. Calculation of sales tax is also possible from the General Journal Lines. you negotiate the actual prices with the customer or customer price group.
In other words you can assign the weights of two questions to identify the value of a third question. For each contact you can specify the individual contact persons related to this contact. that you can issue quotes to prospects or create sales documents for specific contact persons (requires Sales Order Management) Requirements: Basic General Ledger Contact Classification (5. In this granule. You can segment your customers into ABC segments and even use this granule for rating.Granule list IX Application Area CRM Marketing & Sales Granule (Granule ID) Contact Management (5. you can have the program automatically classify your customers based on criteria specified by you. The duplicate check function automatically alerts you if you enter contact information that already exists. for example.120) You use this granule to classify your contacts into different categories.110) Description In the Contact Management granule. you can record your contact information for all your business relationships. You can categorize your contacts based on profiling questions in order to have a precise view of prospects and customers. you can have the program group contacts in terms of revenue. The granule is tightly integrated with Sales & Receivables application area which means. Requirements: Contact Management . for example. You can use this information to target contacts for your campaigns.
such as sales. Requirements: Contact Management . You can section your sales processes into different stages that you then use to manage your sales opportunities.150) You use this granule to organize the tasks related to your sales and marketing activities.130) Description You use this granule to organize campaigns based on segments created by you. Requirements: Contact Management Opportunity Management (5. Task Management and Salespeople/Purchasers Task Management (5. You can mail merge the identified segment with a Microsoft Word document (requires Interaction/Document Mangement). Requirements: Contact Management. You can segment your contacts based on specific criteria.140) You use this granule to keep track of sales opportunities.X Granule list Application Area Granule (Granule ID) Campaign Management (5. It is also possible to reuse existing segments or segmentation criteria. In this granule you have an overview of the sales opportunities in the pipeline. You can create automatically recurring to-dos and activities consisting of several to-dos. contact profiles and interactions. You can create to-do lists for yourself and assign tasks to other users or teams of users.
By using TAPI (Telephony Application Programming Interface) compliant telecom devices.txt files. for example.160) Description You can use this granule to record all the interactions that you have with your contacts. All Navision documents that you send to your contact. Microsoft Word documents. for example. meetings or letters. such as telephone calls. You can also have the program automatically record interactions when you perform other actions in Navision Attain. telephone calls. Requirements: Contact Management and Salespeople / Purchasers . All interactions can be recorded whether they involve email.Granule list XI Application Area Granule (Granule ID) Interaction/D ocument Management (5. You can attach documents to interactions. Microsoft Word documents. correspondence. Microsoft Excel files. reminders or services.170) You can use this granule to record all the interactions that you have with your contacts. You can attach documents to interactions. or . such as telephone calls. meetings or letters. Contact Search (5. you can call a contact by clicking a button on the contact card. invoicing. like sales orders or quotes.txt files. or . Requirements: Contact Management and Salespeople/Purchasers. can be logged and retrieved at a later stage. Microsoft Excel files. You can also have the program automatically record interactions when you perform other actions in Navision Attain.
The solution is server based and requires Microsoft Exchange Server (min. services due. Basic Receivables. A complete history of your service orders and service order quotes is also available through the Service Order Log. In this granule you can register and manage loaner equipment. This is due to a batch job that you can run when you are online again. Basic Resources and Calendars. Basic Inventory. You can also use this granule to register ad hoc or ‘one-off’ service orders. Service requests can be initiated by your customers or automatically according to the terms stipulated in your service contract. You can also use this granule when you need access to information or even update information when working offline. .910) You use this granule to register your after-sales issues including service requests. Data can be entered in the service orders by a call-center employee or by your repair shop. Requirements: Contact Management and Interaction/Document Management Outlook Client Integration You use this granule to synchronize your to-dos and your contacts in Attain with meetings. lent out to customers. and repair requests. Sales Invoicing. tasks and contacts in MS Outlook.5 with service pack 4) in order for you to keep emails in their natural environment and thereby ease your administration. You can log inbound and outbound emails sent through Attain or Outlook and you can even set-up the program to log automatically or manually in Attain.180) Description You use this granule to log all email correspondence. Requirements: Basic General Ledger.XII Granule list Application Area Granule (Granule ID) Email Logging for MS Exchange (5. Requirements: Contact Management and Task Management CRM Service Service Order Management (5. cancel and delete in one program and the other program is automatically synchronized. You can create. version 5. service orders. update.
component management. You can record all your service items and parts. You can define price calculation structures that include all parameters involved in providing service.912) Description You use this granule to set up. Requirements: Service Order Management. Requirements: Service Order Management . minimum prices or maximum prices to service price groups. BOM reference and warranty information. You have access to statistics about the profitability of each service price group. You can also set up price groups for a limited period of time or for a specific customer or currency. including contract information. You can assign fixed prices.Granule list XIII Application Area Granule (Granule ID) Service Price Management (5. You can set up price groups to take into consideration different criteria such as the service item (or service item group) the service task involves or the type of fault. Service Item Management (5.920) You use this granule to keep track of your service items as well as any replacement equipment technicians may use. The system automatically assigns the correct price structure to the service orders that match the service price group criteria. the different work types and the service charges. maintain and monitor your service prices. for example the parts used. You use the service item Trendscape Analysis feature to view key performance indicators on the service item in a given time frame.
Job Scheduler (5. It is also used for warranty management on service items and spare-parts. or service contracts invoices. Requirements: Basic Receivables and Sales Invoicing Planning and Dispatching (5. work order handling. Requirements: Depends on the code units that need to be automated. Requirements: Capacity Management and Service Order Management. you can have the program automatically generate service contract renewals. You can log details in this granule such as. and task escalations. service loads. The program can be set up to perform automatic checks on whether there are any batches to be processed on a specific date. and discount levels as well as the service history of each contract. . contract renewal. and contract quotes. including used service items and parts and manhours. For example.950) You use this granule to automate service tasks. You can also use it to filter service personnel and field technicians according to availability. Functionality in the granule helps you gain an overview of service task prioritization.930) Description This granule is used to set up an agreement with the customer concerning the service level that will be delivered. skills and stock items. and work order status. Additional features include contract profitability measurement. response times. You can also record details on service levels.940) Planning and dispatching is used to assign personnel to work orders. The Service contract management feature holds information on contract history.XIV Granule list Application Area Granule (Granule ID) Service Contract Management (5. and contract templates.
With this granule. Requirements: Basic General Ledger Purchase Invoicing (3. The discount is calculated on the individual item lines and becomes part of the net sum of the invoice.Granule list XV Application Area Purchases & Payables Granule (Granule ID) Basic Payables (3.520) You use this granule to set up. This granule is always used if you must have a vendor table.510) Description You use this granule to set up and maintain a vendor table. If you have the Multiple Currencies granule. post and print purchase invoices and purchase credit memos.540) This granule lets you calculate invoice discounts automatically. It is integrated with General Ledger and Inventory. Requirements: Basic Payables Purchase Invoice Discounts (3. Purchase Invoicing is also frequently used with this granule (see description below). Requirements: Purchase Invoicing . but it also lets you manage payables. The Basic Payables granule includes the vendor table and allows you to generate vendor ledger entries using general journals. you can also post purchase transactions in journals and manage payables. Basic Payables is integrated with General Ledger and Inventory and is required for the configuration of all other Purchase & Payables granules. The discount can differ from vendor to vendor with different minimum amounts (also in different currencies) and different rates. you can post purchase transactions and manage payables in multiple currencies for each vendor. depending on the size of the invoice.
blanket orders and purchase order processes. Quotes and blanket orders do not affect inventory figures. You can use the Purchase Order Management granule to manage partial receipts.550) You use this granule to automate the requisition procedure. but it is not affected by a purchase invoice until the invoice is posted.530) Description You use this granule to manage purchase quotes. You can receive and invoice separately with the Purchase Order Management granule. The differences between creating a purchase order and creating a purchase invoice directly are: Quantity available is adjusted as soon as an amount is entered on a purchase order line. Requirements: Purchase Invoicing Requisition Management (3. Requirements: Purchase Order Management and Basic Inventory . Requisition Management automatically generates suggested purchases based on a variety of data such as minimum and maximum quantities. reorder quantities. The granule also allows you to use quotes and blanket orders in the purchase phase.XVI Granule list Application Area Granule (Granule ID) Purchase Order Management (3. and so on.
590) You use this granule to work with purchase prices that are vendor specific. It is possible to do partial return shipments and to combine return shipments in one credit memo.770) Description You use this granule to link sales and purchase orders to one another and when items are shipped directly from the vendor to the customer. The number of possible order addresses is unlimited. Requirements: Purchase Order Management and Basic Inventory Purchase Discounting (3. you negotiate the actual prices with the vendor. With a line discount. to compensate your own company for wrong or damaged items. Drop Shipments enables you to handle items being shipped directly from the vendor to the customer without manual application of inventory entries. With this granule you can link purchase return orders with replacement purchase orders. Requirements: Sales Order Management and Purchase Order Management Alternative Order Addresses (3. Requirements: Basic Inventory and Purchase Invoicing .580) You use this granule to work with purchase discounts that are vendor specific. Drop Shipments is useful for businesses that sell items that are shipped directly from the vendor to the customer without ever being placed in inventory. The invoicing process is not affected by drop shipments.560) You use this granule for vendors with more than one order address.570) This granule allows you to create a purchase return order.Granule list XVII Application Area Granule (Granule ID) Drop Shipments (3. you negotiate the percentage that the vendor. Requirements: Purchase Invoicing Purchase Return Order Management (3. Items can be picked from the purchase return order. With a purchase price. will give as a discount. Requirements: Basic Inventory and Purchase Invoicing Purchase Pricing (3.
and so on. warehouses and service cars. The user can add cost prices. Requirements: Basic Inventory . The feature is broad enough to include locations in plants or production facilities as well as distribution centers. based on the location. All items can be treated as stockkeeping units (SKUs). This gives the user good system integration. meaning that identical items with the same item number can be stored in different locations and managed individually at each location. real-time information and reduced license costs. Requirements: Basic General Ledger Multiple Locations (4. replenishment and manufacturing information. item entries and item journals. With this granule. Basic Inventory is integrated with General Ledger and with the posting processes in Sales & Receivables and Purchases & Payables. The Basic Inventory granule includes the Navision Attain item tables. It is usually used with Sales & Receivables and Purchases & Payables.XVIII Granule list Application Area Inventory Granule (Granule ID) Basic Inventory (4.045) This feature provides basic functionality that allows the user to manage inventory in multiple locations. you can set up inventory items and post item transactions in journals.010) Description This granule is used to keep track of items and prices. The functionality is developed to work within one database. This granule is also required for the configuration of all other Inventory granules.
Or you can provide an extra service to your customer by offering lower-cost alternatives. The user can add cost prices. universal product codes (UPCs) and European article numbers (EANs) can be stored and easily accessed. based on the location.110) With this granule. Requirements: Multiple Locations Location Transfers (4. you can quickly and precisely identify the items a customer is ordering on the basis of item numbers other than your own. replenishment and manufacturing information. vendors and manufacturers as well as generic numbers. You can also better account for the value of inventory in transit and at various locations.045) Description This feature provides basic functionality that allows the user to manage stockkeeping units (SKUs). meaning that identical items with the same item number can be stored in different locations and managed individually at each location.Granule list XIX Application Area Granule (Granule ID) Stockkeeping Units (4. If a customer orders an item that is not available. you can offer substitute items and avoid losing the sale. Requirements: Basic Inventory .120) Using this granule. Requirements: Sales Order Management and Basic Inventory Item Cross References (4. and so on.100) This granule enables you to track inventory effectively as it is moved from one location to another. you can link items with the same or similar characteristics. Requirements: Multiple Locations Item Substitutions (4. Cross-reference information from customers.
It can be used when a company has several possible vendors for the same items. Requirements: Sales Order Management and Basic Inventory Item Tracking (4. quantities.XX Granule list Application Area Granule (Granule ID) Nonstock Items (4. This granule enables you to create alternative vendor and price information for inventory items. Requirements: Basic Inventory . Bills of materials can be used to describe constructions. you can handle and track serial and lot numbers. Requirements: Basic Inventory Bills of Materials (4. Requirements: Basic Inventory Alternative Vendors (4. and so on. Bills of materials are set up in the item table with a bill of materials description specifying items.060) You use this granule to break down finished goods into bills of materials. Serial and lot numbers can be assigned manually or automatically. There are also batch jobs for calculating the direct unit cost of the bills of materials. package deals and other products that are always sold together. resources.130) Description You use this granule when you offer items that are not part of your inventory but that you can order from the vendor or manufacturer. The feature will allow the user to receive and ship multiple-quantities with serial/lot numbers from a single order line entry.050) You use this granule when you purchase the same items from several different vendors. Such items are registered as nonstock items but otherwise are treated like any other item.140) With this granule.
150) Description You use this granule when you want to include the value of additional cost components into the unit cost or unit price of an item. insurance. returns and production orders. Requirement: Basic Inventory Warehouse Management Warehouse Management (4. Such cost components can for example be freight. which means that it can be used with or without either WM or WMS. transfer and production) can be handled in the warehouse. and items are picked based on the (zone and) bin ranking. purchase. Warehouse instruction documents will be created for the pick and put-away process. transfers. which gives you the ability to handle items on a bin level. Cycle counting is available as a basic granule. Cycle counting is set up on item or SKU level.160) Cycle counting is a basic method of verifying inventory record data. picking items for shipments and making shipments. It provides the basic functionality to assist warehouse employees in recording the receipt of inventory. It is used to maintain and increase inventory accuracy. purchase. Sales Order Management and Purchase Order Management Warehouse Management Systems (4.620) An advanced granule.Granule list XXI Application Area Granule (Granule ID) Item Charges (4. Service orders is not included. Requirements: Multiple Locations. either manually or based on a report for optimizing the space usage and the picking process.610) This granule is used for communication between the sales and warehousing functions. Items are put away according to a put-away template. You can receive and put away items in a bin as well as pick items from a bin. Requirement: Warehouse Management . The pick and put away process can be performed for sales. arranging orders for picking. All released orders (sales. It is possible to move items between bins. or other costs related to the item. Requirements: Basic Inventory Cycle Counting (4.
XXII Granule list Application Area Granule (Granule ID) Internal Pick and Put Away (4. even in a hectic environment.This granule uses Navision Attain Application Server (ATAS).640) With the Automated Data Capture System you can capture data automatically. Resources can be allocated to a specific job in a time schedule. It allows you to register and sell resources. sales and usage statistics and profitability of resources. For instance. Requirement: Warehouse Management Automated Data Capture System (4. you need the Basic Jobs and the Budgets/Estimates granules. you can pick items for testing or put away production output.260) You use this granule to keep track of resources and prices. Warehouse instruction documents will be created. You create your plan in a calendar system with the level of detail and for the period of time that you need. Requirements: Basic Resources . Requirement: Warehouse Management Systems Resources Basic Resources (4. Resources can be divided into labor and equipment. You can also monitor your use of resources. You can get a complete overview of your capacity for each resource with information about availability and planned costs on orders and quotes. Requirements: Basic General Ledger Capacity Management (4. Related resources can be combined into one resource group or you can keep track of individual resources. but using these orders does not require source documents. To do this.270) You use this granule for planning capacity. without having a source document (such as a purchase order or a sales order). It will be possible to keep data accurate. and it supports some of the workflows in the new WMS that enables the automation of the warehouse.630) Description This granule allows you to create pick and put-away orders for internal purposes.
To do this. and it can be defined for each individual resource or resource group and each individual job.290) You use this granule for managing alternative costs for resources and resource groups. You can define as many work types as you need. The costs can be either fixed or based on an additional percentage or an additional fixed charge. You can assign a specific job to a specific customer and invoice the jobs completely or partially. Price setting can be determined based on the work type chosen. You can copy a budget from one job to another. Requirements: Basic Resources Jobs Basic Jobs (4. Requirements: Basic Resources Multiple Costs (4. Requirements: Basic General Ledger Budgets/Esti mates (4. You can create a budget for the entire job or for each subdivision of the job if you have the Phases/Task/Steps granule.520) You use this granule to create a budget for a job.280) Description You use this granule for invoicing resources and resource groups using different sales prices. and it can be done for whatever period of time you need.Granule list XXIII Application Area Granule (Granule ID) Multiple Sales Prices (4. Requirements: Basic Jobs .510) You use this granule to keep track of usage on jobs and data for invoicing the customer.530) You use this granule if you need a job divided into more specific units for estimating and budgeting purposes. you need the Sales Invoicing granule. Requirements: Basic Jobs Phases/Task s/Steps (4.
computers and cars.XXIV Granule list Application Area Human Resources Granule (Granule ID) Basic Human Resources (5. tax purposes and internal accounting purposes. credit cards. You can easily record all types of absences in units of measure that you define. writedowns. appreciation and the disposal of assets. track job openings in your organization and extract a list of candidates for these positions.260) You use this granule to keep track of fixed assets such as buildings. machinery and equipment. education and training to the employee’s union membership. you can post various fixed asset transactions: acquisitions. You can keep track of benefits and distributed company items such as keys. ranging from experience. Requirements: Basic General Ledger Fixed Assets Basic Fixed Assets (5. You can group and track relevant employee information and organize your employees according to different types of information. With the Basic Fixed Assets granule. You can set up an unlimited number of depreciation books to satisfy legal requirements. The Basic Fixed Assets granule is well suited for international companies that need to use many depreciation methods. you set up depreciation books in which depreciation methods and other conditions used for calculating depreciation are defined. For each fixed asset. Requirements: Basic General Ledger .760) Description You use this granule for efficiently managing your company's human resources. skills. depreciation. You can even store personal information. and you can attach alternative addresses and relatives to the employees.
Requirements: Basic Fixed Assets Reclassificati on (5. With this granule. Requirements: Basic Fixed Assets Maintenance (5.300) With this granule. One fixed asset can also be split up into several fixed assets. The granule allows you to split the asset into two assets and then dispose of one of them. Requirements: Basic Fixed Assets Allocations (5. Requirements: Basic Fixed Assets . This provides you with the information needed for detailed analysis and decision making related to the renewal and disposal of fixed assets. from one department to another. The Insurance granule also allows you to index insurance amounts. you can record maintenance and service expenses for each fixed asset.290) This granule allows you to use allocation keys to allocate different percentages of fixed asset transactions. for example. and several fixed assets can be combined into one fixed asset. You can integrate the Maintenance granule with General Ledger. such as acquisition cost and depreciation.280) With this granule. This functionality is necessary if you need to dispose of one part of a fixed asset. to different departments or projects. It is possible to attach each asset to one or more insurance policies.Granule list XXV Application Area Granule (Granule ID) Insurance (5.270) Description You use this granule to keep track of insurance coverage and annual insurance premiums of your fixed assets. you can reclassify a fixed asset or a part of a fixed asset. you can easily determine whether your assets are underinsured or overinsured. This feature can be used if several departments share a fixed asset.
you can enter exchange rates for a date or for a period. Details of transactions involving receivables and payables are stored in local and foreign currencies so that aging and reports for receivables and payables can be printed in local or foreign currency. Requirements: Basic General Ledger . "Triangulation" is the required method of currency conversion during the transitional period of the euro. You can also save historical exchange rates in the exchange rate table in order to keep track of fluctuation over a period of time. companies can issue an invoice in one currency and accept payment for that invoice in a different currency. gains/losses are realized.XXVI Granule list Application Area ApplicationWide Granule (Granule ID) Multiple Currencies (3.760) Description This granule offers significant flexibility for companies carrying out international business. the exchange rate adjustment option also adjusts the general ledger according to your setup for each G/L account. After you set up a currency in the exchange rate table and specify the format. Automatic currency conversion ensures dynamic management and efficient processing of exchange rate changes. For each conversion of a currency amount to a local amount. If you use an additional reporting currency in the general ledger. and corresponding postings are made in the general ledger. The method of entering exchange rates and of currency conversion fully complies with euro legislation (including “triangulation”) in the EMU countries. and bank accounts (when integrated with the Cash Manager granule). For example. The Exchange Rate Adjustment option adjusts receivables/payables and posts unrealized gains/losses to the general ledger. It's possible to manage multiple currencies throughout the system including payables and receivables. At payment. Companies can transact business in any number of currencies for any customer and vendor. Currency conversion is performed according to exchange rates that are stored and maintained in the exchange rate table. In the exchange rate table. resource and inventory items. general ledger reports. amounts will always be shown in the correct format on all forms and reports throughout the system. the program uses the exchange rate associated with the date on the transaction.
. It can. you can make invoices in the receiver’s language.020) Description You use this granule to set up alternative descriptions of your inventory items and to print reports in multiple languages (for example. the texts for the alternative languages must be inserted in the relevant application objects. To use the multiple language features. however. which is especially useful for sales to foreign countries. Requirements: Basic General Ledger Multiple Languages/e ach (4801.) The descriptions can be linked to individual customers as well. be useful to customize the item descriptions even for domestic customers. The alternative item descriptions are automatically selected through the Sales Order and Purchase Order options.4999) This granule enables the user to switch language on the client in real time provided that the language is available in the program. Requirements: Basic General Ledger .Granule list XXVII Application Area Granule (Granule ID) Multiple Document Languages (4.
regions or profit centers. This will help you add dimensions easily to all transactions. You can assign dimension codes to each transaction that involves a general ledger account. You can establish a single account for all company cars. Companies that work with projects across departments and functions can closely analyze projects with this granule. vendor. print a balance for a given department or project or for combinations of the two. it will be possible to define default dimension values and rules for the default values for all account types (G/L. for example. have several projects. In addition. vendor. You can give the two dimensions the names most appropriate for your business. job or an inventory item. resource. customer.XXVIII Granule list Application Area Granule (Granule ID) Basic Dimensions (4. This granule can be used in companies that. The granule can also be used for a statement of operations for a company car account. Requirements: Basic General Ledger . item. even though a detailed statement per car is called for.760) Description This granule adds two additional dimensions to the general ledger and to any of the other ledgers in Navision Attain. You can. where the individual automobiles are set up as projects. fixed asset. for example. and so on). customer. This gives greater flexibility when working with statistics.
You can also include budget information in analysis views. . This provides an additional.Set up rules for prioritization of default values.780) Description This granule gives you an unlimited number of dimensions to use in transactions in all ledgers.Granule list XXIX Application Area Granule (Granule ID) Advanced Dimensions (4. In analysis views you can analyze general ledger transactions per dimension and combine dimensions as you please. In addition to an unlimited number of dimensions. You can name all the dimensions as most appropriate for your business. reason codes can be used to mark all ledger entries made in connection with the closing of the fiscal year. You can place reason codes on journals as well as on sales and purchase headers.Set up rules for how to combine dimensions and dimension values.Setup and use analysis views. This gives you the possibility to define dimension rules to fit your specific business. user-defined audit trail that complements the information already provided by systemassigned audit trails and posting descriptions. Requirements: Basic Dimensions Reason Codes (4.770) This granule lets you define a set of reason codes that can be assigned to individual transactions throughout the system. You can combine analysis of dimensions with the use of account schedules. This will help you control the use of dimensions and make output based on dimensions extremely reliable. Requirements: Basic General Ledger . For example. With this granule you can: . Analysis views are a very advanced way of analyzing data with dimensions information. . the granule includes advanced dimensions functionality.
The local customs authorities can inform you whether or not your company is obligated to file such a report. The description can also be made date sensitive to allow for special messages for a specific period. for example. The granule allows you to automatically retrieve the necessary information for reporting INTRASTAT information to the statistics authorities. to communicate certain promotional offerings or certain warranty conditions. resources and G/L accounts. Requirements: Basic General Ledger Extended Text (3. Job Ledger and Resource Ledger.790) You use this granule when you report INTRASTAT information to the statistics authorities. Item Ledger. Purchasers and salespersons are tracked in the Vendor Ledger.780) Description This granule lets you assign purchasers to vendors and salespeople to customers to keep track of purchases and sales per person. the extended text can be specified for various languages.800) This granule enables you to set up an unlimited number of lines to describe inventory items. Customer Ledger. You can set up extended text so that an additional description is copied automatically onto sales or purchase documents during entry of lines. In addition. These can be used to calculate commissions. Requirements: Basic General Ledger .XXX Granule list Application Area Granule (Granule ID) Salespeople /Purchasers (3. Requirements: Basic General Ledger Intrastat (3. Statistics are generated about individual salespeople and purchasers based on this information.
Requirements: Production Orders Version Management (5.430) This granule gives you access to run Agil Manufacturing including Supply Planning and Capacity Planning You use this granule for creation and handling of versions of manufacturing bill of materials and routings. You must purchase basic capacity planning.410) Description You use this granule for creating and handling production orders.Granule list XXXI Application Area Basic Manufacturing Granule (Granule ID) Production Orders (5. The granule provides you with the basic facilities necessary for creating production orders and posting consumption and output to the production orders. you can calculate net requirements based on that production order.805) Version Management (5. The granule is also required for configuration of all other Navision Manufacturing granules. Production Bill of Materials .420) You use this granule for creating bills of materials. Requirements: Agile Manufacturing. Once you have created a production order. before you can set up versions of routings. Requirements: Agile Manufacturing and Production Bill Of Materials Agile Manufacturing Agile Manufacturin g (5. You must You must purchase Basic Capacity Planning before you can set up versions of routings. Requirements: Basic Inventory Production Bill Of Materials (5.430) You use this granule for creation and handling of versions of manufacturing bill of materials and routings. The granule also includes facilities for standard cost calculation.
and you can register whether they are manufactured by or purchased from a third party. The granule includes features for master production scheduling and material requirements planning. Requirements: Basic Capacity Planning . You can set up routings and use these routings on production orders and in material requirements planning.820) You use this granule for demand forecasting based on items. This lets you see loads and the task list for the capacities. Requirements: Agile Manufacturing and Production Orders Capacity Planning Basic Capacity Planning (6.020) The granule is used for adding machine centers as capacities to the manufacturing process. The granule also includes action messages for fast and easy balancing of supply and demand.XXXII Granule list Application Area Supply Planning Granule (Granule ID) Basic Supply Planning (5.810) Description You use this granule for material requirements planning based on demand. The granule automatically creates production orders and purchase orders. Requirements: Basic Supply Planning The granule is used for adding capacities (work centers) to the manufacturing process.010) Machine Centers (6. The material requirements planning feature supports bucketless and bucketed material requirements planning. You can set up items with their own reordering policy. Requirements: Production Bill Of Materials and Requisition Management Demand Forecasting (5.
Web Users. Product Design Activity Center (6. For example. Sales Order Management. It includes handling of customers and prospects and other salesperson activities. Basic Receivables. and cost calculations for people working with the responsibility as Product Designer. comments. This activity center (role) is based on features from Contact Management and Navision Advanced Distribution. Finite Loading helps planners make more reliable plans by taking capacity constraints into account. Bill Of Materials. orders. and Capacity Requirements Planning. Basic Manufacturing. Web Users.710) Base & Sales Activity Center (6.Granule list XXXIII Application Area Granule (Granule ID) Finite Loading (6. Finite loading also enables the system to calculate capable-to-promise. If the Order Promising granule (see Sales & Receiveables) has been purchased. Requirements: Basic General Ledger Base & Sales Activity Center. Basic Inventory. items.030) Description You use this granule for finite loading of capacityconstraint resources. This role can both be addressed to sales representatives working in the office as well as those out at customer sites and on the road. for example. User Portal. and tasks to complete. Requirements: Basic General Ledger. Basic Payables. This ensures that no more work is assigned to a work center than the capacities can be expected to execute during a given time period. Basic Contact Management.730) This granule includes handling of products related to manufacturing.720) User Portal This granule adds setup and management of User Portal functionality from within Navision Attain. quotes. and Activities. Requirements: Basic Capacity Planning User Portal User Portal (6. .
It includes setup of customers. and the documents themselves.Request for Quote.Basic Inventory or Purchase & Payables . A partner can either be a customer. this only counts as 1 partner.Request for Quote. vendors and other partners. Invoice. which are listed below: Sales . The granule gives you access to 10 partners.008. Quote. Commerce Gateway Unlimited Partners (99. Delivery note. Order. Credit Memo Inventory .XXXIV Granule list Application Area Commerce Gateway Granule (Granule ID) Commerce Gateway (99.Purchase Invoicing and Inventory . Invoice.520) This granule gives you access to an unlimited number of partners.Basic Inventory. Confirmation.510) Description This granule adds setup and management functionality of Commerce Gateway to Navision Attain. Receipt note. Quote. Requirements: Commerce Gateway .Sales Invoicing and Inventory .008. Order.Product Catalog (both import and export) Requirements: Basic General Ledger NOTE . vendor or a marketplace.Customers buying Commerce Gateway will also require at least one of the following granules: Sales & Receivables . Confirmation. Credit Memo Purchase . The granule includes 16 different XML schemas. If a partner is both a customer and a vendor. Setup consists of the partners you will exchange documents with.
Furthermore. Alternative Ship-To's. Information is always up-to-date and accurate. Purchase Order Management.220) Description This granule provides you with the facilities to connect your customers and vendors to your business management system by way of the Internet. Multiple Currencies. Navision Attain Version 3. Drop Shipments. Contact Management.Granule list XXXV Application Area Commerce Portal Granule (Granule ID) Commerce Portal for version 3. Basic Inventory. which means that for example maintenance and orders require virtually no administration. Sales Invoicing. and self-service features are relevant to the user’s particular business needs. Alternative Order Addresses. Commerce Portal is completely integrated with your Navision Financials enterprise business solution and uses its business logic. Requisition Management. Purchase Invoicing. everyday maintenance of your Web sites does not require special HTML skills. You respond to your partners’ needs with Web access to real-time information and self-service features from within your Navision solution. Sales Order Management.10 & 3. Requirements: Basic General Ledger. Basic Payables. Alternative Vendors.xx Further the following granules are optional: (depending on which parts of Navision the customer wants to enable integration) Basic Receivables. Salespeople/Purchasers. Multiple Document Languages .60 (6.
you will need three Subsidiary granules. you will need one or more of these granules. This feature does not grant access for legal entities or subsidiaries of which your ownership is less than 50%.150) This granule offers more competitive pricing for customers who need more than eleven separate companies. All the functionality and the total sum of users required for all entities must be configured to this license. If you want three companies. The grant of access only includes subsidiaries of which your ownership exceeds 50%. This feature is often selected if the customer is bookkeeping for several legal entities or subsidiaries and accountants that are bookkeeping for their clients. .140) Subsidiary / each (1. one database and one license.100) Description If you want to have more than one company in the same Navision Attain database. This granule grants you the right to provide your subsidiaries electronic access to your solution. This feature is often selected if the customer has several subsidiaries and accepts the condition of having one installation.XXXVI Granule list Application Area System Management Granule (Granule ID) Company / each (1. you will need two Company granules. This granule adds an account to the first company included in the Basic General Ledger granule. If you want to grant three subsidiaries access. This granule includes one (1) Company / each granule. Company / unlimited (1. This feature does not grant access for several legal entities or subsidiaries to access the solution.
It can therefore be useful to install more than one session per user. one additional session is required. Requirements: User IDs and Passwords Sessions (1) (1. It enables you to control access to each table. the system uses two sessions. These security features are a function of the Navision Attain database. In a multi-user installation. Navision Attain Application Server. and so on. It lets you create user IDs and passwords. . If a user in a network starts Navision Attain once. For each instance of User Portal.400) Description This granule allows you to limit access to the information in Navision Attain to selected individuals. form.200) Each session gives a user access to the solution. If two users each start Navision Attain once. Permissions (1. the system uses one session If a user starts Navision Attain twice.Granule list XXXVII Application Area Granule (Granule ID) User IDs & Passwords (1. the system uses two sessions. The granule can be used alone or in combination with the Permissions granule. report. User IDs & Passwords gives you control of access to the solution and gives all designated users full permissions.410) This granule is an advanced and detailed system for assigning and limiting user permissions. the client/server structure and the operating system (if it can process multitasking) enable you to work in more than one session and allow multiple users on different computers at the same time. C/ODBC or C/FRONT use. dataport and codeunit of Navision Attain. Customized menus and windows can be assigned to users so that each user has access to only the functions necessary for his or her job.
This includes. C/OCX. The required number of Web Users is equal to the number of internal users that access the front end of the solution. any other third party application servers and any other multiplexing and pooling software and hardware.XXXVIII Granule list Application Area Granule (Granule ID) Session (10) (1.330) Each configuration gives access to 25 more Web Users of the solution. An internal user is an employee or contractual worker working for the legal entity that has acquired the solution.310) Description Each configuration gives access to 10 more sessions of the solution. Each configuration gives access to 50 more sessions of the solution. and therefore fits the concept of browser usage. The required number of Web Users is not reduced by the use of software or hardware that decreases the number of devices or internal users directly accessing the solution (sometimes called multiplexing or pooling). which this user primarily will be. Each Web User gives an internal casual user access to the solution.210) Session (25) (1. C/ODBC and C/FRONT. A Web User is a named user. Each configuration gives access to 25 more sessions of the solution. Each configuration gives access to 100 more Web Users of the solution. A Web User does not require much transactional performance of the solution. Configurations of Web Users are independent from the configuration of Sessions.320) Web Users (100) (2. .230) Web Users (1) (2. for which another type of user exists. Web Users (25) (2. This excludes those Navision products or agreements made explicitly with third parties. Each internal user needs one (1) Web User to access the solution with any device. but is not limited to.220) Session (50) (1. Only one (1) Web User is required per internal employee regardless of the access to the solution. access via the Application Server.
This granule allows 1 instance of the Application Server. Any third party solution access through the Application Server also requires one (1) Web User per internal user. .xx (2. Commerce Portal. requires the Application Server.00 and higher. Access to graphical viewing is not included in the Application Server. Any third party solution access through the Application Server also requires one (1) Web User per internal user. Commerce Portal. a C/FRONT granule is required. Each internal user requires one (1) Web User to access the solution with any device via the Application Server. Application Server (1. Each internal user requires one (1) Web User to access the solution with any device via the Application Server. a C/FRONT granule is required. Excluded from this are those Navision products or agreements made explicitly with third parties. Excluded from this are those Navision products or agreements made explicitly with third parties.420) An n-tier solution. requires the Application Server. Access to graphical viewing is not included in the Application Server.Granule list XXXIX Application Area Granule (Granule ID) Navision Attain Version 3. and Commerce Gateway. for which another type of user exists. including User Portal. To access graphics from Navision data. This granule allows 100 instances of the Application Server. Navision Attain Application Server Application Server (1.110) Description This granule give you access to run Navision Attain version 3. and Commerce Gateway. To access graphics from Navision data. for which another type of user exists. including User Portal.415) An n-tier solution.
610) Description A multi-user solution requires the configuration of a server. One license only allows you to run one server. This also includes the Microsoft Desktop Edition. If the solution is later moved to another platform. One license allows you to run only one server. the new server must be configured. you must buy multiple licenses. . Microsoft SQL Server Option Microsoft SQL Server (2. If the solution is later moved to another platform. You are allowed to start several servers (databases) at the same time with the same license for the specific purpose of testing and developing. the new server must be configured. however.540) IBM iSeries (1. but only one license must be used to run one server (database) for the purpose of creating and maintaining your own data and accounts.XL Granule list Application Area Navision Attain Server Options Granule (Granule ID) Windows NT (Intel) (1. You are allowed to start several servers (databases) at the same time with the same license for the specific purpose of testing and developing. The original server platform will no longer be valid. If you want to run multiple servers.520) IBM AIX (1. You are.010) A single-user and multi-user solution requires the configuration of a Microsoft SQL Server. You are. If you want to run multiple servers. The original server platform will no longer be valid. you must buy multiple licenses. allowed to start the server program several times to connect several networks to the same server (database). allowed to start the server program several times to connect several networks to the same server (database). however. but only one license must be used to run one server (database) for the purpose of creating and maintaining your own data and accounts.
110) Description You use this granule to change existing reports and dataports and it lets you create 100 new report objects and 100 new dataport objects (numbered from 50.Granule list XLI Application Area Design Granule (Granule ID) Report & Dataport Designer (7. Every report in Navision Attain is created using this tool and can therefore easily be customized. Or you can create a Customer Card form for staff members that do not have access to the Credit Limit and Blocked fields. and you can change or create new FlowFields™ and FlowFilters™ for “slicing and dicing” information in new ways. Form Designer (7.099). you can change the Sales Order form to look like the order pads used in the field. This granule does not include access to C/AL from tables.000 to 50. and it enables you to create 10 new tables (numbered from 50.099).130) You use this granule to change existing table definitions. You can change properties on fields.120) You use this granule to change existing forms (windows displayed on the screen for data entry and inquiry).000 to 50. For example. .009).000 to 50. This granule also gives you access to C/AL™ (the C/SIDE® application language) from reports and dataports for defining special calculations and business rules. You can match the data entry screens with input data forms or create custom screens by user for field-level security. such as the field name. and it enables you to create 100 new form objects (numbered from 50. decimal places and maximum value. This granule does not include access to C/AL from forms. You can create new keys for sorting information in new ways. Table Designer (7. You can create new reports from scratch or copy an existing report to use as a starting point. You can add new fields to existing tables and create new tables to store data specific to your business.
Requirements: Report & Dataport Designer. You can acquire additional objects and have new functions created gradually as the need for them arises. This granule also enables you to use the menu options Translate/Export and Translate/Import in the Object Designer. Requirements: Application Builder Application Objects Tables (1o) (8. it does not allow access to existing C/AL code that updates write-protected tables (postings for instance). . Tables are the basis of the data structure and are used to set up and define the fields that are used in the application. These options are not available with the Application Builder granule. and gives you access to the Merge Tool and Upgrade Tool.300) You use this granule for the same purposes as the Application Builder granule. Application objects are stored in the database. so when you import new objects. Application Builder lets you create entirely new areas of functionality for your application. enabling you to tailor Navision Attain to fit your entire organization.099).000 to 50.XLII Granule list Application Area Granule (Granule ID) Application Builder (7. they are immediately incorporated in the solution.200) Description You use this granule to change the business rules and special calculations that work behind the scenes. Form Designer and Table Designer Solution Developer (7. but it also gives you access to code that updates write-protected tables.200) The entire application consists of five kinds of objects. This granule gives you the access necessary to change or create any object type. This tool also enables you to create 100 Codeunit objects (numbered from 50. These business rules and special calculations are defined in a language we call C/AL ( C/SIDE Application Language). While Application Builder includes access to C/AL.
Reports are used for all types of internal and external reporting.400) Dataports (100) (8. Tools C/ODBC (1. For each instance of C/ODBC use.500) Codeunits (100) (8.700) . Microsoft Excel and Lotus 1-2-3. This granule enables you to continue working on Navision Attain data in other programs that support ODBC. Examples of programs that support ODBC are Microsoft Word. one additional session is required.300) Reports (100) (8. Dataports are used to define importing and exporting of data.Granule list XLIII Application Area Granule (Granule ID) Forms (100) (8. Codeunits are used to code new functions in the application.600) Description Forms are used to display fields and data in windows.
You can also create a form letter in Microsoft Word directly from C/SIDE. not required to run objects that use OCX or Automation variables. Non-visual OCXs are also supported. Other possibilities include integration with Microsoft Outlook (for example. An OCX could contain. a mathematical function library or an interface to an external device. or develop your own in Microsoft Visual C++ or Visual Basic. It also allows you to import objects in text format that contains OCX and Automation variables. or you can transfer data from C/SIDE to Microsoft Excel and generate a graph based on this data. An OCX is a COM object that executes in-process (that is.XLIV Granule list Application Area Granule (Granule ID) C/OCX (1. This granule is. and to use OCXs (Custom Controls). Microsoft Excel or Microsoft Word) from C/AL. it is not a standalone program). This granule allows you to create OCX and Automation variables in any object containing C/AL code. you can use Microsoft Excel as a function library. The most important feature not supported is events. This mean that neither the automation server nor the OCX cannot call back to C/SIDE.750) Description This granule enables you to use C/SIDE as an automation controller. The automation controller functionality means that you can control an application that is an automation server (for example. however. for example. You can buy third-party controls. . creating an Outlook Contact directly from a Customer record). In this way.
C/FRONT is a programming interface (API) for the Navision Attain database.800) Description This granule allows you to use the C programming language to make an external program function as a client of a Navision Attain database.Granule list XLV Application Area Granule (Granule ID) C/FRONT (1. This granule gives you access to the Source Analyzer functionality of Navision Developer’s Toolkit. The Client Monitor granule can be used by C/AL programmers and/or the system manager to analyze communication since all database calls are saved with detailed information. Client Monitor (2. Navision Developer’s Toolkit – Source Analyzer (99.003. Source Analyzer gives you fast access to the object structure in your application database. Among other things. Application Builder . it does not monitor everything happening on the server itself. Requirements: C/FRONT.640) Navision Developer’s Toolkit provides you with a collection of tools to reduce the time to get into the structure of a Navision Attain database that is defined by the objects and their properties. The granule can be used with specific Attain developed for Navision Attain. C/FRONT allows you to integrate Navision Attain with an electronic mail system. It is useful for performance tuning. It provides you with a collection of tools to view and analyze object data from a Navision Financials/Attain database. one additional session is required. The Source Analyzer is a graphical cross-reference tool.000) This tool registers all communication between a client and a server in terms of the communication between the client using the tool and the server – in other words. For each instance of C/FRONT use.
compare.XLVI Granule list Application Area Granule (Granule ID) Navision Developer’s Toolkit – Compare and Merge (99. This granule gives you access to the Compare and Merge functionality of Navision Developer’s Toolkit. upgrade and maintain modified customer solutions. The Compare & Merge Tool is a utility designed to help Navision Solution Centers and Customers to document.003.650) Description Navision Developer’s Toolkit provides you with a collection of tools to reduce the time to get into the structure of a Navision Attain database that is defined by the objects and their properties. This tool can also be used for implementing or upgrading add-on solutions in a modified customer version. Requirements: Navision Developer’s Toolkit – Source Analyzer .
Appendix D. The solutions are outlined as follows: Chapter 2 General Ledger Chapter 3 Sales & Receivables Chapter 4 Purchases & Payables Chapter 5 Inventory . Exercise Solutions This appendix contains exercise solutions for all chapters.
II Exercise Solutions CHAPTER 2 GENERAL LEDGER Exercise 1: Create a new fiscal year Create a new fiscal year for 2003. click Setup. Click Create Year to run the Create Year batch job Fill out the Create Year window as follows: 2 3 4 Click OK to create the year This should give you a fiscal year like this: . Solution 1 Open the Accounting Periods window. The fiscal year begins on the 1st of January 2003 and ends on the 31st of December 2003. Accounting Periods. The length of an accounting period is a month.
Insert a new line with code HUF and enter the data as follows: The different rounding fields are system default values that are used for new currencies so leave these as is. Use the same G/L accounts for gains and losses as in the other currencies. 3 To enter the exchange rate click the Exch.Create a new currency Create a new currency code HUF for “Hungarian forint”.011 HUF = 1 GBP (LCY).Exercise Solutions III Exercise 2 . Currencies. General. Solution 1 2 Click Setup. The starting date is 01/01/2000. Set up the exchange rate 380. Rates Button and enter the .
The account has the following features: It is an income statement account and direct posting is allowed. Click Account. Press F3 to enter a new account.IV Exercise Solutions line as shown Exercise 3 . In the General tab enter the information as follows: . Bus. Posting group Gen. Solution 1 2 3 4 On the General Ledger menu.Create a new revenue account Open the Account card window and create a new G/L account for Sales Miscellaneous with the No. Posting group Sale NATIONAL MISC NATIONAL VAT25 You don’t need to enter anything in the consolidation and reporting tab of this window. Card to open the G/L Account Card window. Prod. Select the following posting groups in the Posting tab: Gen Posting Type Gen. Posting group VAT Bus. Posting group VAT Prod. click Chart of Accounts. 6140.
Indent Chart of Accounts to align the account display. click Functions. enter the information as follows: 6 7 Close the G/L Account Card window. In the Chart of Accounts window. 8 .Exercise Solutions V 5 In the Posting tab. Click Yes to confirm that you wish to indent the new account.
Bus. Make a new line with the combination NATIONAL and HOME.Create a new Product Posting group Create a new General Product Posting group with the Code HOME and the description Home & Garden. Answer any questions asked by the program with Yes. You can also use the Copy – General Posting Setup batch job to fill in the accounts if you wish. Posting Group code NATIONAL and the new Gen. Enter the combination of the Gen. Enter the same sales and purchase accounts used in the NATIONAL and RETAIL combination. Make a new line with the folloing information: Code Description Def. General Posting Setup.VI Exercise Solutions Exercise 4 . VAT Prod. Product Posting Groups. Enter a default VAT Product Posting group code VAT25.Set up a new General Posting group Open the General Posting Group window and create a new line. General Posting Groups. General Posting Groups. . Solution 1 2 3 Click Setup. Use the same G/L accounts as the combination of NATIONAL and RETAIL. Posting Group Auto Insert Default HOME Home & Garden VAT25 Yes Exercise 5 . Product Posting Group code you created in the previous exercise. Solution 1 2 Click Setup.
Exercise Solutions VII Exercise 6. Solution 1 2 Click Setup. Enter a line in the VAT Posting Setup window for each combination of the new VAT Prod. VAT Posting Group. NATIONAL and EXPORT). the same VAT information and G/L accounts as with the VAT25 posting group will be used. Insert a new line with code VAT26 and description ‘Miscellaneous with 26 % VAT’: . But for this exercise we will not do this. Normally you should create new G/L accounts to post the G/L entries with the new VAT percentage to separate accounts. For each new combination of VAT Business Posting Group with the new VAT26 posting group. Posting Group with the existing VAT Bus.Create some new VAT Posting groups There is to be a change in the EU VAT% from 25% to 26%. Product Posting Groups. Posting Groups (EU. Create a new VAT Product Posting Group called VAT26.
you can use the Copy – VAT Posting Setup batch job to copy the NATIONAL and VAT25 combination. Posting Group field and VAT26 in the VAT Identifier field. VAT Posting Group. Solution To split the debit amounts to two departments and keep one total credit without departments attached. the Sales department for 100. and then the Administration department for 60.VIII Exercise Solutions 3 4 5 Close the VAT Product Posting Groups window. Since you should copy VAT Calculation Type and the G/L accounts from the combination of NATIONAL and VAT25. Alternatively. 6 Repeat the above steps for the EU and VAT26 combination and the EXPORT and VAT26 combination. VAT Posting Setup. you have to make three separate journal .Create a Journal Entry Create another journal entry using the same batch and G/L accounts except post a debit to 8110 using the two departments. You should end up with the following lines in the VAT Posting Setup window. The new line will be now be placed just below the VAT Posting Setup combination of NATIONAL and VAT25. Exercise 7 . Post the credit to account 2910. Click Setup. Create a new line and enter NATIONAL in the VAT Bus. you can just show all fields and press F8 (copy previous) in all fields. Posting Group field. VAT26 in the VAT Prod. make sure that this line doesn't include a department.
Set Up a New Customer Create a new customer card and enter the following information: Customer Name Address Post Code / City Country Code Search Name General Bus. 1 Enter the following lines in the General Journal: Notice that the automatically inserted Document No.Exercise Solutions IX lines all with blank in the balancing account field and all with the same document no. . does not change before you have created the third line that makes the document balance. Press F3 and then ENTER for the program to assign a new customer number. CHAPTER 3 SALES AND RECEIVABLES Exercise 8 . Posting Group VAT Bus. Posting Group Customer Posting Group Application Method Payment Terms Solution 1 2 ABC Design Furniture 1 Rose Street GB-B27 4KT /Birmingham GB Furniture NATIONAL NATIONAL DOMESTIC Manual Net 1 Month/2% 8 days Click on Customers in the Sales & Receivables Menu.
X Exercise Solutions 3 Enter the information from the exercise in the relevant fields on the General tab: 4 On the Invoicing tab. . click the Assist button on the relevant fields and select the values mentioned in the exercise: 5 Enter the payment information on the Payments tab.
enter no. 30000 and press ENTER. Press F3 to create a new quote.Create a Quote and convert it to an order Now you will create a quote for the customer 30000. Click Yes to the warning that the customer has an overdue balance. Use the item 70000 Side Panel and quote a quantity of 100.Exercise Solutions XI You have now set up the customer. John Haddock Insurance. In the Sell-to Customer No. In the first quote line enter the information from the exercise in the relevant fields. Exercise 9 . Press ENTER for the program to assign a quote number. Solution 1 2 3 4 Click on Quotes in the Sales & Receivables Menu. Then convert this quote into an order. field on the Sales Quote header. 5 6 .
. Press F3 to create a new sales order. The order has sales freight costs of 35.Create & Post a Sales Order Create a sales order for the customer 10000.XII Exercise Solutions 7 8 9 On the Sales Quote window. Use the posting date 01/25/01. Solution To create and post a new sales order: 1 2 3 Click on Orders in the Sales & Receivables Menu. When you have created the order.00 LCY. click Make Order. Exercise 10 . you must post the shipment and invoicing of the order. Press ENTER for the program to assign a sales order number. Click Yes to the warning about the customer has an overdue balance. The customer will order 100 of Item 70100. Click Yes to convert the quote to an order.
. 5 6 Click the AssistButton in the Qty. 10000 and press ENTER. 7 8 Close the Item Charge Assignment (Sales) window.Exercise Solutions XIII 4 In the Sell-to Customer No. to Assign field on the item charge line to display the Item Charge Assignment (Sales) window. In the sales lines enter the Item and Charge (item) with the information from the exercise in the relevant fields. In the Qty to Assign field enter 1. field on the Sales Order header enter no.
In the Document Type field select Posted Invoice and press OK. field use the AssistButton and select the posted invoice number 103014 and press OK. . and press OK. Press ENTER for the program to assign a credit memo number. Close the Sales Order window. Solution 1 2 3 4 Click on Credit Memos on the Sales & Receivables Menu. Click Functions and select Copy Document. 47563218. Click Ship and Invoice to do both shipping and invoicing at the same time. 11 Exercise 11 . Place a checkmark in the Include Header field. In the Document No.XIV Exercise Solutions 9 10 Click Posting and click Post. Klubben. and leave the Recalculate Lines field blank. and the credit memo has now been filled in with the information from the posted sales invoice. 5 6 7 8 Press OK. Press F3 to create a new credit memo.Create & Post a Credit Memo Create and post a credit memo for the posted invoice with document number 103014 for Customer No. and the Copy Sales Document window appears.
Use WWW-operating as the balancing account and the work date as the posting date. field use the AssistButton and select WWW- . In the Bal.Exercise Solutions XV 9 10 11 Click Posting and Click Post. Enter the work date in the Posting Date field. Select General in the Batch Name field and press OK. Select Bank Account in the Balance Account Type field. Click Yes to post the credit memo. 30000 in the Account No. Close the Sales Credit Memo window. Select Customer in the Account Type field. Select Payment in the Document Type field. Solution 1 2 3 4 5 6 7 8 Click on Cash Receipt Journal in the Sales & Receivables Menu. field. Exercise 12: Receiving and Posting Payment You have now received the full payment for invoice 00-15 from customer 30000. John Haddock Insurance Co. Account No. Enter customer no.
Click Yes to accept the posting. the Applies to ID field will now contain the invoice number 00-15. 9 10 Select Invoice in the Applies-to Doc. Select the journal line to update the amount in the Amount field based on the invoice you have selected. 12 13 14 15 Click Posting. In the Cash Receipts Journal window. 11 Click OK to apply the payment. Click the AssistButton in the Applies-to Doc. The Apply Customer Entries window will close. Type field. No field and select the invoice no. 00-15. Post.XVI Exercise Solutions OPERATING bank account and press OK. .
Address. Phone Number. The contact is Ms. field. the payment terms are 1 Month/2% 8 days. The country code is DK and the phone number is 159. the VAT Business Posting Group is EU and the Vendor Posting Group is EU. The General Business Posting Group is EU.Exercise Solutions XVII 16 Close the Cash Receipt Journal window. Solution 1 2 3 From the Purchases and Payables Menu. PostCode.Set up a New Vendor Set up a Vendor Card for your new vendor South Pole Adventures and fill in the following information: The address is SouthSide 1. the payment method code is bank and our account number with the vendor is 0000 0001. Press F3 and then press ENTER to create a new vendor. You have to fill in the VAT Registration No. Down Town. Contact and Purchaser details in the General tab fields as follows: . Enter the currency code DKK. click Vendors. Use the number 48967351. DK-0009. Country. South and the Purchaser Code is AH. Enter the Vendor Name. The prices for this customer are NOT to include VAT The application method is manual. The shipment method is Ex Warehouse. CHAPTER 4 PURCHASES AND PAYABLES Exercise 13 .
XVIII Exercise Solutions 4 The program will copy the phone number to the Phone Number field on the Communication tab: 5 Enter the Posting Groups and Prices Including VAT details in the Invoicing tab fields as follows: .
Payment Terms Code and Our Account No.Exercise Solutions XIX 6 Enter the Application Method. in the Payments tab as follows: 7 Enter the Shipment Method in the Receiving tab as follows: .
click Quotes. The matching vendor invoice (No 00021) has also been sent to you. You have now received a note from your employee to say the Whiteboards have arrived.XX Exercise Solutions 8 Enter the Currency Code and VAT Registration No. . 1 Create a quote for the order dated 01/25/01 and then convert the quote to an order. You contact South Pole Adventures (the vendor you created in Exercise 1) to ask them for a quote on the SARAJEVO Whiteboards. blue in stock and you will therefore have to reorder 50 pieces of these. You decide to accept the quote and order these items. in the Foreign Trade tab as follows: You have now created the Vendor. The item number is 1984-W. Exercise 14 – Purchase Quote and Order You have realized that the there are no SARAJEVO Whiteboard. 2 Post the order and look for the posted receipt and posted invoice. Solution To create the Quote and Convert it to an order: 1 From the Purchases and Payables Menu.
field. Close the Purchase Quote window. You can check that it is the correct order by looking for the Document number the program created when it converted the quote. Enter 01/25/01 as the Posting Date. This will help when you want to process the order further. The name of the item (Sarajevo Whiteboard. 3 4 5 6 7 8 9 10 To post the invoicing and receipt of the order: 11 12 13 Click Orders. field. Click Yes. Click Make Order. Type V00010 in the Buy-from Vendor No. blue) should be filled in by the program. Select the last purchase order in the list and press OK. In the Type field of the first line.Exercise Solutions XXI 2 Press F3 to insert a new purchase quote and press ENTER to obtain the next number in the number series. Enter 50 in the Quantity field. Enter 1984-W in the No. Enter 00021 in the Vendor Invoice No. Note the order number the program generates for the order it creates. A message appears that asks you if you want to convert the quote to an order. and then press ENTER. 14 15 . select Item and press ENTER. Press F5 to get the list of orders. field and press ENTER.
Close the Purchase Order window. and click OK. Order Date and Document Date of 01/25/01. Use a Posting Date.XXII Exercise Solutions 16 Click Post. 18 Exercise 15 .Create and Post an Order Without Converting a Quote You have placed an order with your vendor 30000. you should select Receive and Invoice. black (Item 70100). The posting options form appears: 17 Since you have received the goods and the invoice. . Your warehouse has received the items and you have the vendor invoice (number 1524). Create a new order and post the receipt and invoicing of the order. You have ordered 10 Berlin Guest Chairs (Item 1936-S) and 100 cans Paint. Coolwood Technologies.
field. field and press ENTER. The Type field should automatically default to Item. black) should be filled in by the program. Enter 1524 in the Vendor Invoice No. select Item in the Type field on the second line. Enter 10 in the Quantity field. select Item and press ENTER. If the program does not do this. Enter 1936. The name of the item (Berlin Chairs) should be filled in by the program. Enter 100 in the Quantity field. and then press ENTER. field.S in the No. field and press ENTER. Enter 70100 in the No. Solution 1 2 Click Orders on the Purchases and Payables Menu In the Purchase Order Window. In the Type field of the first line. Type 30000 in the Buy-from Vendor No. 3 4 5 6 7 8 9 10 When you have finished the order should look as follows: . The name of the item (Paint. press F3 in the No. field and press ENTER. Click the second line.Exercise Solutions XXIII Open the Posted Receipts and Posted Invoices to see the results.
Close the Purchase Order window. Since you have received the goods and the invoice. Press F5 and select the receipt you just posted and click OK. It should look as follows: .XXIV Exercise Solutions 11 12 Click Post. you should select Receive and Invoice and click OK. 13 To view the Posted Receipt: 1 2 Click Posted Receipts.
Exercise Solutions XXV 3 Close the Posted Purchase Receipt window To view the Posted Invoice: 1 2 Click Posted Invoices. It should look as follows: . Press F5 and select the receipt you just posted and click OK.
Solution 1 2 3 4 5 On the Purchases & Payables menu. Select the posted invoice for Vendor 10000 with Document No. Place a checkmark in the Include Header field. click the AssistButton to display the Posted Purchase Invoices. The vendor credit memo number is CR23456 Enter a credit memo for the vendor 10000. the vendor realized that there was an error in the invoice sent to you. You wish to cancel the invoice in the program using a credit memo. 108023. 6 7 .Create and Post a Credit Memo After you posted invoice 108023 from Vendor 10000. click Credit Memos. Copy Document. Post the credit memo and look at the posted credit memos and posted return shipments to see the result. Exercise 16 . and leave the Recalculate Lines field blank. Copy the lines from the posted invoice with the number 108023. Click Functions. Select Document Type: Posted Invoice. Press F3 and press ENTER to create a new credit memo. In the Document No.XXVI Exercise Solutions 3 Close the Posted Purchase Invoice window. field.
close the Purchase Credit Memo window. (It should be the last in the list). 9 Enter CR23456 in the Vendor Credit Memo No. click Posted Credit Memos. To view the posted credit memo: 13 14 On the Purchases and Payables Menu. from the list. Post. When the credit memo has posted. select the credit memo you just posted and click OK. Click Yes to confirm that you wish to post the credit memo. Press F5 and. It should look as follows: .Exercise Solutions XXVII 8 Click OK. The credit memo should now look as follows: 10 11 12 Click Posting. You will see that the credit memo document is now filled in with all of the information from the posted purchase invoice. field.
select the return shipment you just posted and click OK.XXVIII Exercise Solutions 15 Close the Posted Purchase Credit Memo window. To view the posted return shipment: 16 17 On the Purchases and Payables Menu. . click Posted Return Shipment. (It should be the last in the list). It should look as follows: 18 Close the Posted Return Shipment window. from the list. Press F5 and.
For 7 . Click on the first journal line. Use the WWB-OPERATING bank account as the balancing account and select Computer check as the Bank Payment Type. Suggest the invoices using the program and then print the check to a file. Solution 1 2 3 On the Purchases and Payables Menu. Enter a document number in the Starting Document No. 4 5 6 Click the Options tab. On the Vendor tab.Process the Payment of an Invoice You now want to suggest and pay all outstanding invoices at 01/31/01 for Vendor 30000. Use the posting date 01/25/01. then click Payments. click Payment Journals. In the Batch Name field select BANK. Coolwood Technologies with a single check. field.Exercise Solutions XXIX Exercise 17 . Enter 01/31/01 as the Last Payment Date field and 01/25/01 in the Posting Date field. enter 30000 in the No. Suggest Vendor Payments. field. Post the journal.
Account No. Leave the General Journal Line tab as it is and click on the Options . field. Account Type field. click Payments. Print Check.XXX Exercise Solutions this exercise. we will use CHEQ001. 9 Click OK The program will create the payment journal lines and these will now be displayed in the Payment Journal window as follows: To print the check: 10 11 From the Payment Journal window. 8 Select Bank Account in the Bal. and Computer Check in the Bank Payment Type field. WWBOPERATING in the Bal.
The program should fill in the Last Check No. Click OK.prn. Click OK. Make sure the One Check per Vendor per Document No. . Make sure all other fields are blank as follows: 14 15 16 17 18 19 20 Click Print. Name the file c:/ex5. field contains a check mark. field. In the Payments Journal window you will now see that the program has filled in the Document Number field with the check number. This will print a single check for the vendor. 12 13 Select the Bank WWB-OPERATING in the Bank Account field. Leave the contents of this field as they are. Place a check mark in the Print to File field. The checks will now print to a file.Exercise Solutions XXXI tab.
Complete the setup necessary to record the value of inventory in the Austrian Warehouse in the General Ledger. CHAPTER 5 INVENTORY Exercise 18 – Inventory Posting Setup Using Locations You have opened a new warehouse in Austria in which you only store finished goods. Post. Click Yes to post the Journal lines. To see the value of inventory in this warehouse you need to setup a new AUSTRIA location combine it with the FINISHED Inventory Posting Group Code in the Inventory Posting Setup window.XXXII Exercise Solutions To post the check: 21 22 23 In the Payment Journal window. Solution To enter the new G/L accounts: . click Posting. The inventory balances for the Austria warehouse need to be recorded in separate G/L inventory accounts: 2122 Finished Goods (AT) 2123 Finished Goods (AT/Interim) You should make sure the Direct Posting field is empty as these accounts are only to be posted to automatically. Click OK to complete the job.
close the Account Card window. In the Chart of accounts window.Exercise Solutions XXXIII 1 2 3 Click on Chart of Accounts in the General Ledger Menu. 4 When you have completed the account details for first account as above. Press F3 to enter the first new account. Indent Chart of Accounts an click Yes to update the alignment of the accounts. 6 . 5 When you have completed the account details for both accounts as above. click Functions. Click Account. Card. press F3 to enter the second new account.
You only need to fill in the new accounts in the fields Inventory 12 13 14 15 . You can also fill in the Address. Postcode and Country fields if you wish but ignore all the other tabs for this exercise: To combine the location with the Inventory Posting Group: 11 On the Inventory Menu click Setup.XXXIV Exercise Solutions To setup the Location: 7 8 9 10 On the Inventory menu. Press F3 to enter a new line. click Setup. In the Location Code field select AUSTRIA. Inventory Posting. Locations. In the field Inventory Posting Group Code enter FINISHED. Press F3 to create a new Location. Inventory Posting Setup. Enter AUSTRIA in the Code field.
Leave the remaining fields blank. Group of RESALE. Solution 1 2 3 On the Inventory Menu. Exercise 19 . Posting Group Inventory Posting Group Super Stereo System PCS FIFO Price=Cost + Profit 20 RETAIL VAT25 RESALE The item is allowed to be included in invoice discount calculations and should have a Item Disc.Exercise Solutions XXXV Account and Inventory Account (Interim). Complete an item card for this new item. 16 Close the Inventory Posting Setup window. Press F3 and then press ENTER to create a new item card.Create an Item You have decided to sell stereo systems to your customers at a markup of 20% above cost. The item has the following details: Name Base Unit of Measure Costing Method Price/Profit Calculation Profit % Gen. Enter a Description of Super Stereo System . click Items. Posting Group VAT Prod. Prod.
the Invoicing tab should look as follows: . Group FIFO Price=Cost + Profit 20 RETAIL VAT25 RESALE Yes RESALE Leave any other fields that the program fills in as they are. 9 When you are finished. the General tab should look as follows: 8 Enter the following information on the Invoicing Tab: Costing Method Price/Profit Calculation Profit % Gen. Prod. In the Item Units of Measure window. per Unit of Measure PCS 1 6 7 Click OK to close the Item Units of Measure window When you are finished.XXXVI Exercise Solutions 4 5 In the Base Unit of Measure field. Item Disc. click the AssistButton. enter the following information: Code Qty. Posting Group Inventory Posting Group Allow Invoice Disc. Posting Group VAT Prod.
Assembly List. Exercise 20 – Calculate the Standard Cost of a BOM Item You wish to calculate the standard cost for Item 70500.80211. If you have not already deleted the BOM components for the Basis Computer Package from before the screen will look as follows: .Exercise Solutions XXXVII You have now set up the item.. Standard Cost batch job. update the standard cost by running the Calc. Track Mountain Bike. The components will be items 80001. Solution 1 Open the Item Card for 70500 (if you have not already done so) and click Item. Bill of Materials. make sure you delete the components of the Basis computer BOM you previously exploded in the example. Before you do this. After you have deleted these components.
To calculate the cost of the BOM: 5 In the Item Card window. Calc. Assembly List. you will now see that the program has updated the Standard Cost field with the BOM cost..80211. 6 7 . We want to calculate all levels of the BOM. so select All Levels and click OK. click Item. The screen should now look like this: 4 Close the Bill of Materials window.XXXVIII Exercise Solutions 2 3 Select all the lines for the items 80001. Standard Cost. Click F4 and click Yes to delete the components. On the Invoicing tab on the Item card for Item 70500.
Yellow.Create Some Item Variants Create variants of Blue. Exercise 21 . because the item has been posted without one. 70500. Close the Item card window and open the Sales & Receivables menu to enter the following sales invoice: Sell-to Customer Posting Date Type Item Description Variant Code Quantity 10000 01/31/01 Item Track Mountain bike Blue 1 Do not use a location code. Solution 1 From the Inventory Menu. click Items and press F5 to display the item list. You do not have to post the invoice. Track Mountain Bike. Black and Silver for item 70500. Variants. Click Item. and click OK to display the Item Card window. Select Item No. In the Code field enter each color variant and followed by a description as follows: 2 3 4 .Exercise Solutions XXXIX 8 Close the Item Card to complete the exercise.
field. field enter 10000 and press ENTER. place a checkmark next to the Variant Code field and click OK. enter 70500. The program will fill in the header details based on the customer. In the No. Show Column. .XL Exercise Solutions 5 6 Close the Item Variants window. (Alternatively. Click the AssistButton in the Variant Code field and select BLUE from the Item Variants window. To enter the Invoice: 7 8 9 On the Sales and Receivables Menu. select Item. click Invoices. select View. 11 Now we can complete the invoice: 12 13 14 15 Select the first invoice line. you can right click on the column headings in the invoice lines and select Show Column. In the Sell-to Customer No. Close the Item Card window.) In the Show Column window. In the Type field. Press F3 and press ENTER to create a new invoice. You need to show the Variant Code column in the line before you can select the variant code: 10 From the Main Menu.
The invoice should now look as follows: Note that the Description field is filled in with the variant description and not the description from the item card. Click Yes to the insufficient inventory warning. In the Quantity field enter 1. .Exercise Solutions XLI 16 17 18 19 Click OK to return to the invoice. 20 Close the Sales Invoice window.
Class Projects This appendix contains three class projects.Appendix E. learners can use them as extra practice. In the self-study context. The class projects are as follows: Chapter 2 General Ledger Chapter 3 Sales & Receivables Chapter 4 Purchases & Payables . They can be used by instructors as extra exercises or the inspiration for new. customized exercises.
Foreign Software Hardware Consulting Company 3 Chart of Accounts Accounts Receivables Domestic Foreign 100 200 1000 2000 3000 1000 2000 3000 4000 5000 6000 . · Company 1 is a small company that only trades domestically. The company will only use the general ledger functionality in the program and not use customers and vendors. Domestic Software Hardware Consulting Revenue. Company 1 Chart of Accounts Revenue Software Hardware Consulting Company 2 Chart of Accounts Revenue. The company will only use the general ledger functionality in the program and not use customers and vendors. It has provided more detail in the chart of accounts and would like to use customers. Company 2 is larger than Company 1 and conducts business with companies in other countries.II Class Projects CHAPTER 2 GENERAL LEDGER Scenario Three new IT services clients who wish to switch to Navision Attain have approached you. Company 3 is a large company. · · The clients have provided you with their existing chart of accounts. vendors and inventory in the program as well as the general ledger.
Tasks: Your task is to maintain the Sales & Receivables setup. create and update customer information. handle all customer related documents such as quotes and orders. Software Purchase. vendors and items to the general ledger. is a rapidly growing company based in Great Britain with a diversified product line. Hardware Cost of Hardware Sold Cost of Hardware Sold (interim) Cost of Software Sold Cost of Software Sold (interim) Tasks 300 400 500 1000 2000 3000 4000 5000 6000 6050 7000 7050 Your task is to analyze the chart of accounts information provided and determine the appropriate posting groups and combinations of posting groups in the posting setup tables. CHAPTER 3 SALES AND RECEIVABLES Scenario: Cronus International Ltd. you also need to suggest how you will set up and integrate customers. and manage incoming customer payments. . The OLYMPIC Office Furniture line of highly successful office furniture is the corner stone of the business. For Company 3.Class Projects III Inventory Computers Printers Account Payables Vendors Revenue Software Hardware Consulting Cost of Goods Purchase. It has enabled Cronus to become market leader in the domestic market and is ranked number three in two large export markets.
Remember to put in the item charge as well. You also know that the payment terms will be 60 days. they agree to simply ship the replacement item for free. 6 Now the customer has accepted your quote and you need to convert it into an order.. You know that the sale to the new customer group will require a separate Item Charge on the documents because they demand a specific carrier. The customer is located in the same country as Cronus and is therefore considered to be a NATIONAL Business customer. still wants the OLYMPIC Storage System so you agree to ship them a new one. You receive a fax asking for a quote from the first customer Waterworks Ltd. The freight company was responsible for damaging the goods. 44 Strawberry Mansions in Coventry. Fill in the quote accordingly. Waterworks Ltd. Set up an item charge using a code GOVT-FREIGHT.IV Class Projects Procedures: 1 You have received information that a new group of customers are very interested in buying the OLYMPIC Office Furniture line. 2 3 4 5 From the fax you see the required items: 1 OLYMPIC Conference System 1 OLYMPIC Office System 1 OLYMPIC Storage System Freight Costs 100. Post the order.00 LCY per item ordered. To be prepared for the workload to come. you want to set up the customer posting group called GOVERNMENT. the OLYMPIC Storage System was damaged and therefore returned to Cronus International Ltd. 7 8 . Rather than having to issue you with a credit note and new invoice. When the customer received the shipment. Set up this payment term. Create this new customer and fill in all relevant fields according to the information above.
You should not include the 100. Birmingham and the payment method will be check. make a new order for the replacement Storage System. has also been manufacturing bicycles for a number of years but never made selling them a priority. who is responsible for purchases. create and update vendor information. to be delivered with one month between each delivery. Waterworks Ltd. succeeded in finding a suitable vendor. Tasks: Your task is to maintain the Purchases & Payables setup. The payment terms are 60 day or 14days –1%. 235 Penny Lane. You will be the purchaser to be contacted if needed. Once you have issued the Credit Note.Class Projects V Issue a credit memo for 1 OLYMPIC Storage System. 9 Two weeks later. This is because it has been difficult finding suitable vendors capable of delivering on time. Create and post order(s) to reflect this. You will have to set up this payment term. Create this new vendor and fill in all relevant fields according to the information below. handle all vendor related documents such as orders and invoices and manage outgoing payments. Last week. covering the balance on the account. Post and apply the payment to the invoices and the credit memo.00 LCY item charge in the credit note. You receive a payment from Waterworks Ltd. Set up yourself as . phones you and places an order for 3 OLYMPIC Office Systems. 10 CHAPTER 4 PURCHASES AND PAYABLES Scenario: Cronus International Ltd. Procedures: 1 You have received information that the new vendor is called Whirlwind Ltd. Jason Burkitt.
2 From the foreman Richard Quist you receive instruction to order 20 Front Wheels. Make a new computer check and print it. A month passes and it is now time to pay the second invoice.VI Class Projects purchaser in the Salespeople/ Purchasers setup window. 10 Saddles and 10 Frames. Post the purchase order. Create a purchase order to Whirlwind Ltd. you receive another instruction from Richard Quist to order 10 Front Wheels because they are needed in production. On the 18th of each month. you process outstanding invoices for payment. From the warehouse you also receive instructions to make a credit memo for five Front Wheels because they are damaged and will be returned to Whirlwind. On 02/20/01. This time you must pay the invoice with a computer check. Create and post the credit memo. The delivery note and invoice are forwarded to you. 20 Back Wheels. The date to be used for the transaction is 02/01/01. 3 4 5 6 7 . Make and post the payment of the first invoice including the credit note from the Payment Journal. In two days you receive an order confirmation and five days later the goods are received in the warehouse. Make an invoice and post it. for these items. You must print the check for approval by Jason Burkitt.
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