2011

YOUTH TALENT COMPETITION EVENT PROPOSAL

HMG 3105: Event Management Charity Event for Rumah Bakti Harapan

Specific details and particulars regarding the charity event organized by Diploma of Hotel Management programme of INTI College Sabah.

SURIA SABAH 9th Floor, 9-3, Suria Sabah Shopping Mall, 1, Jalan Tun Fuad Stephens, 88000 Kota Kinabalu, Sabah, Malaysia. Mr. Mahathir Mahany, Advertising & Events Senior Executive Dear Sir, Venue Lease for Event Purpose on Suria Sabah We are the diploma students of the Hotel Management Programme from INTI College Sabah, Putatan. On behalf of our college, we are hereby interest you with a charity event which will serve as a part of our subject requirements (HMG3105 Event Management).We sincerely hope to have the honour to organize the event in your premise. For your knowledge the event is a Youth Talent Competition, which will involve the students from different secondary schools, institutions and colleges to display their performance on the stage through a series of singing, dancing and cheerleading competitions. Prizes and rewards will be given to the most talented groups and candidates to encourage their exposure and innovation on aesthetic extracurricular activities. The main objective of the competition is to gather charity funds for Rumah Bakti Harapan located in Inanam. The Youth Talent Competition is planned to hold on 2nd July 2011 in Suria Sabah Shopping Mall from 10:30am to 4:30pm; more details regarding the objectives and particulars of the event are comprised along with the attached proposal. The competition will be conducted under the surveillance of responsible and experienced personnel from INTI College Sabah. Due to our event is held in short semester, we deeply apologize for the shortage of time given to decide. We respectfully hope you and the management of your company will take considerations on this event. Should you need more information on the event, please feel free to contact the undersigned. Thank you.

3

rd

June 2011

Sincerely,

Gloria Nathilda Norim President of the Event Committee (Contact no: 016-8012860)

E E T PROPOSAL
Event Summary The event we proposed is a Youth Talent Competition. The event will be held as a competition between several secondary schools, private institutions and colleges in Kota Kinabalu. The competition is basically divided into 3 major categories: Singing, Dancing, and Cheerleading, with each of its own rivaling rules and conditions.

1. The Singing entry will include English, Malay and Chinese songs, with performance duration of 6 minutes maximum per candidate. The entry fee for singing competition will be RM20per person.

2. Dancing entry will loosely base on the preference of the participants, vast range of modern dancing styles and genres are acceptable. The performing group has to consist of 3 to 5 crew member; the performance duration for dancing will be around 5 to 7 minutes. Entry fee for dancing will be RM35 per group.

3. The Cheerleading entry is open for any groups above 5 members; participating groups will be given a time limit of 10 minutes to perform the rallying arts of their choice. The entry fee for cheerleading competition will be RM45 per group.

The rankings of the competition will be adjusted to top 3,with trophies as recognition and hampers for prizes. Other competing teams or candidates will be given a certificate of honour to encourage their good endeavors.

Event Goals The Talent Show aims to achieve the following objectives: 1. To raise funds for a charity organization located in Inanam - Rumah Bakti Harapan for the sake of fulfilling their needs for societal caring and attention. 2. To introduce and involve students with extracurricular activities that falls outside the realm of normal curriculum of school or academic education. Also to provide a bridge for direct interactions and knowledge-sharing between students and alumni with prospective and incoming students, parents and instructors of different institutions. 3. To construct confidence, self-esteem and teamwork of the organizing members through exposure of practical event management. Increase vital knowledge of planning and strength in organizing in real world circumstances.

Event Description The Youth Talent Competition is planned to hold on 2nd July 2010 in Suria Sabah depending on negotiation terms. The expected operation time will be from 10:30am to 4:30pm and estimated to take 2 hours of preparation. The equipments for the event will either be comprised along with the venue bid or brought in from outside leasing.

60% of the funds collected will be donated to the physically and mentally-challenged handicapped children of Rumah Bakti Harapan to improve their facilities and to fulfil their future plan of building 2 separate hostels for both male and female. The funds are also used to assist the finance for their future benefits, savings and life time insurance. We hope to contribute part of the funds that will accumulate a target of total RM250,000.

The target markets for the event will be the adolescent students ranging from 13 to 25 years old. The Youth Talent Competition is themed with modern culture to inspire the innovation and appreciation of aesthetic arts.

Site Overlay
y y y y y y y y y

Estimated attendance ± 200 pax Estimated area required ± 150 square feet Stage setup ± able to fit 15 persons Dressing Rooms Queue stands Table for 3 judges 3 tables/booths for selling pastries Amplified sound facilities Sponsorship from Vico beverage

Budget/Narrative Trophies
y y y

Singing Dancing Cheerleading

RM 60 RM 120 RM 180 RM 200 RM 540 RM 300 RM 240 RM 50 RM 1,690

Pastries Hampers Souvenirs Backdrop Advertising TOTAL Sponsorship Details Generous sponsorships for the event will be contributed by outside companies and

organizations. The sponsorships for the event are made via a request form; sponsors will be highlighted in general announcements, during the introduction of the event, and in an article of the workshop published in the academic newsletter afterwards.

The sponsorships collected will be used as event expenses and donations for Rumah Bakti Harapan in order to support their future education and benefits. The sponsorship will also help the event to achieve the target goal of RM250,000 to build a premise and take in more poor handicapped persons.

ORGANIZATION CHART

PRESIDEN
GLORIA NATHILDA NORIM

VICE PRESIDEN YAPP KA YING (SAMUEL) SECRETARY
HIEW MICK FOH

SPONSORS IP
CHERLENE ELIZABETH WALKER (CHERL) ALVIN CHUA KOK WOEI

MARKETIN
PEDRITO DAGOC (JR) MILTON JOHN LONG JASON YONG KOK VUI NURFARAHIN BINTI ABDUL HARRIS YONG KAH WEI (KEVIN) KAZARATUL ASHIKIN BINTI ABDUL AZIZ

TREASURER
GOH KAE VEI (MAG)
Proposal prepared by: Hiew Mi Foh (Secretary of Event Committee)

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