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Boardman Management Group RFP #3650 CMGT445
Table of Contents
Table of Contents........................................................................................................ 1
Description of Company Boardman Management Group (BMG) runs Baderman Island Resort. Every site at present utilizes three dissimilar word processing versions and operating systems thus. or upgrade and keep up an ordinary word processing solution along with all sites is perceptible. which is a grand resort destination in the city of Kelsey. a convention center. Baderman Island Resort launched and opened to public in 2004. 2.BOARDMAN MANAGEMENT GROUP RFP #3650 Boardman Management Group RFP INTRODUCTION 2 1. Additionally. Boardman Management Group focus in quantifying quality and project stakeholders’ contentment relative to different aspect of tourism which involves a company of venue focused consumer such as recreation. a pro shop. and entertainment. Additionally. the older versions do not have the aspects of the newer versions. the resort have grandiloquence three hotels. operating system incompatibility and hardware will be under assessment for substitute. a determination to purchase new word processing software. two gift shops.000 square foot. causing the software versions and hardware incompatible and problematical. Though backward compatibility remains between the many software versions. health advertising. Accordingly. dining. Boardman Management Group relocated its main office and operations center to the earlier unused second floor of the 10. At present. four restaurants. Business Goals Boardman Management Group is persistently attempting to develop operations with determination within the Baderman Island Resort setting. hotel. . and a spa that accommodate to a company of tourists and traveler. two-story Meredith Visitor Center recently.
Founded upon newest development. Realization of the software and hardware development.BOARDMAN MANAGEMENT GROUP RFP #3650 1. 2. Boardman Management Group and Baderman Island Resorts are seeing at a two-month time frame provided that no disruption which may stop the progress of the project temporarily. Project Goals Windows 7 and Microsoft Word 2010 are the forerunner in the industry standards in operating systems and word processing applications. This stratagem is predominantly concentrated on putting into operation . Concluding these different tasks is prerequisite feature to the project objective. Replacement current computer technology for every workstation is as well under deliberation. The present word processing system at every site employs three diverse Microsoft Word processing versions. training workforce. The purpose of this request for proposal (RFP) is to set up a widespread process throughout Baderman Island Resorts.00 dollars. The present financial plan for the project to upgrade all work facilities at every site with the same word processing software and operating system (OS) environment is $65. seeking out scheme from suppliers in representation of Baderman Island Resort in an attempt to upgrade its word processing software at every site. adaptation of the word processing software is indispensable to keep up a usual setting. Scope of Project Boardman Management Group is at present.000. and support that have as a feature a maintenance or preservation plan is also imperative to the results of the project. Ascertaining and planning impending obstructions and solutions are significant to the 3 favorable outcome of the project.
and client signoff. licensing. user acceptance testing. systems reinstall from backup. The information technology (IT) 4 management team will carry out the preference and the subsequent to the procurement of the fitting software with final authorization by the project manager. installation. The time and budget limitation for the deliverables involved an approximation of 144 hours up to finishing point and a bare minimum cost of $50. 3. Every pertinent supplies and equipment upon endorsement of the project manager will be furnished as well as desktop and system support subsequently.BOARDMAN MANAGEMENT GROUP RFP #3650 an intercompany word processing software system upgrade that add in flexible work facility upgrades. which involved clients’ authorization. The overall outlay for this project will be resolutely remaining in conformity with the preliminary project plan. project manager endorsement. end user training and practice. The project will involve a Project Manager (PM) who will watch over every phase and supervise and decide on choosing procuring the all appropriate products up to finishing phase of the project.000 for the estimated software and hardware upgrade. which will outline the central software technology. .760.00. a system requisition of the Dell OptiPlex 380 for every seventy (70) workstations. An Analyst from the outsourcing company has previously ascertained the equivalent replacements for all workstations and word processing software with the Dell OptiPlex 380 and Microsoft Word 2010 with accompanying the Microsoft Office Professional 2010 suite. Time and Budget Constraints Boardman Management Group has settled on a budget control to be at a maximum of $65.
For these reasons. Maintenance and Disaster Recovery Smith Systems Consulting’s assistance desk will be on hand for every first level (Tier 1) support and maintenance concerns. recovery procedures must assure and guarantee that the whole infrastructure will be competent to restart operation is significant task in a appropriate and well timed technique. and other fundamental documents and records will be protected and secured offsite in a fireproof. Technical The following table shows the existing hardware and software configurations. which determines the basic aspects of workplan. Quantity 26 38 6 Window OS Type MS Office Version Windows XP Word XP Windows 2000 Word 2000 Windows 98 Word 97 Table 1 – Existing hardware and software 2. As a disaster happened. since this will determine protecting and restoring the system and the software. licenses. . Employing network backup solutions and software re-installation is favorable in speedy recovery measures.BOARDMAN MANAGEMENT GROUP RFP #3650 5 REQUIREMENTS 1. upgrading and testing will take place following business office hours. Prevention of any catastrophe or disaster will be the focal point . relying upon on the support and maintenance concerns. original software. and cabinet with lock. waterproof. Consequently. The supplier shall be accountable for (Tier 2 and Tier 3) support.the whole time is the implementing disaster recovery plan. accessibility and dependability feature must implement a high uptime percentage in excess of 95%. every system backups. Examination and analysis of company practice prerequisite assessment in an action to lessen downtime. Additionally.
Smith Systems Consulting has previously assessed workstation solutions and word processing software for potential upgrades as abovementioned. ADMINISTRATION INFORMATION . Other Training 6 Microsoft Certified Professionals shall implement preliminary training and documentation.BOARDMAN MANAGEMENT GROUP RFP #3650 3. iii. Installation Issues System working group and management must be available and ready to action lest technical concerns happen in the course of installation and testing.000. This behavior will guarantee installation continue at a unchanging impulsion devoid of encountering setback which may have an effect on the timeframe. For this reason. Cost The entire costs of system upgrades and relative prerequisites must not surpass $65. The impending risks that could change the timeframe and financial plan implicate workforce who do not have full indulgence on the know how of the software.00. i. training and practice of a limited staff for the learning and familiarity of the new operating system and word processing software is constructive to acclimatize and teaching the rest of the workforce in a well-timed routine. This will need user training involving a three to five-hour seminar for a week prior to the concentration of the new software and hardware upgrades. ii.
Qualifications – References and confirmation of work history. Submissions of the proposals must be on letter-size paper. 3.org 4. 2. neatly typewritten. 3. . Request for References All suppliers who tender proposition must furnished at least of five business references which relate to analogous trade goal the supplier has delivered in the prior two years. Submissions of the proposals must be in a sealed envelope and clearly labeled on the outside of the envelope consisting of the Supplier's name. 2. Confidentiality Facts and stories obtained and gathered in the course of this process is deemed as Boardman Management Group (BMG) assets. Additionally. Budget and Fees –Summary of financial plan inclusive of Fees. 4. and all relevant contact information containing a telephone number. 439 E-mail: jwitten@bmg. and Proposal Due Date. just typewritten on one side with standard spacing and margins. Additional Clarification For Request for Proposal (RFP) contract clarifications please contact: Jean Witten SCO Coordinator Boardman Management Group (BMG) (800) 728-0312 Ext. Every plans and designs are restricted and confidential and will not to be disclosed nor discussed with any outsider of Boardman Management Group (BMG) and Baderman Island Resort. Format for Proposals Please apply the guideline as follows: 7 1. Boardman Management Group (BMG) will at random pick out contacts of the business reference to inquire about the supplier’s character as to the quality of work and after sales service and maintenance. Proposals must comply with the deadline. 5. the RFP number.BOARDMAN MANAGEMENT GROUP RFP #3650 1.
• Ten (10) copies of the original bid proposal. Criteria for Evaluation Qualifications and Project Experience Technical Qualifications Price Considerations Total Weighted Points Table 2 – Criteria for Evaluation • One (1) original bid proposal with all pertinent supporting documents and original signatures. EST. All proposals which are late in submission will be instantaneously rejected. All proposals must be received not later than 5:00 p. Deliver the proposals to the attention of: Boardman Management Group (BMG) Weight of Factor 30 40 30 100 8 . Evaluation Criteria The following are the obligatory criteria and are the basis for Boardman Management Group will assess and evaluate the bid proposals. Monday. Basis for Award of Contract Award of contract will be given to the dependable supplier who has the most favorable proposal and up to standard bid. The proposal must contain estimated cost as exemplified above. 5. 2011 end of the business day. April 25.BOARDMAN MANAGEMENT GROUP RFP #3650 4.m.
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