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EXAMINATION MANAGEMENT SYSTEM (EMS) - DOC
The Examination Management System is online centralized Software for Registration of Students in various Departments of University of Jammu. It enables the users to enter the data from remote location and facilitates the enrolment. The Examination Management System is also a utilitarian online tool which enables the user to enter student awards error free. REQUIREMENTS FOR INSTALLATION Processor : P-IV or above RAM : 512 MB or above Operating System : Preferably Windows Vista but shall also work with Windows XP SP-2 Monitor : Digital CRT/TFT (15” or larger) Optical Drive : 52x CD/DVD ROM Drive Network : Connectivity with University campus. HOW TO INSTALL The following steps are to be followed to install Examination Management System to the system. 1. Open internet explorer and type http://192.170.6.195/trycab1/publish.htm in the address bar. The following screen shall appear:

ABOUT EMS

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1 2. Click on the install button encircled at “1” and follow the instructions as provided by the system. It will install the required software on the machine. 3. Then click on the link launch encircled at “2” highlighted in blue colour & underlined. 4. It will install EMS on the machine. Updated on 17th February, 2010

HOW TO USE EMS? For using the EMS you will have to follow the below mentioned steps: Click on Start Menu Programs Computer Centre University of Jammu Then Click Examination Management System and the following screen will appear : Here the user name and the password is to be typed The user is required to enter the Username and Password as provided by the Administrator. 2010 .WHAT’S NEW? 2 EMS Ver 1.1 includes the Locking process of Examination forms at the Entry level. These menu items are subjected to the permission of the Administrator and only those items are being highlighted which are essentially required by the user. Various menu options shall get highlighted as shown in the following screen. Updated on 17th February.

Settings and Help INSTRUCTIONS FOR THE DEPARTMENTAL USE: The user is required to start the process. which include two parts i. 2010 .e. Examination. Updated on 17th February. creating profiles of the students and enrollment of the students in different semesters. Reports.3 File Menu The other menu items are shown here like Student. Reports. Examination. CREATING STUDENT PROFILES: The profiles of students are initially to be created in 1st semester or at the beginning of the course and are not needed to be re-entered again in rest of the semesters. The profiles only captures the Students’ Particulars needed by the University for printing different types of reports required by the university & other bodies. Student.

Previous Qualification Details. Updated on 17th February. 1. No Search through student’s name or his father’s name Add New Student In student profile the user needs to store the information of the students like Personal Information. But. and click Search button (This condition is applicable only if the student’s profile already exists). Address. select the appropriate college. 2010 .No.. Registration no. select the appropriate college and session and click Add button. the system will automatically assign a Registration Number to the candidate and the user is required to leave the column as it is.4 Note: . Migration Details. Father’s Name etc.“Particular” Here the department or college name is to be selected along with the current session for admission. session. 2. Name. in case of a fresh student seeking admission in University of Jammu. To add a particular record of the student. To search a particular record of the student. STEPS FOR CREATING STUDENT PROFILES Steps: Click on Student menu The following screen shall appear Student Profile Add Search student through his Roll. a) Tab . Search through Reg. The following information will appear after clicking the Add Button.If a student is already a student of University of Jammu viz.. etc. Roll no. Registration Details. he/she is already allotted a Registration Number by the Registration Section of the University and its profile is created in this database then there is no need of creating the profile.

etc. 2010 . The details of the students’ profile include student’s Name. Father’s name. Address.5 Profile details are to be entered here In the above window. Religion Caste. Receipt Date and Amount columns. b) Tab . Nationality. And after putting in the requisite information.“Previous Qualification” Updated on 17th February. Gender. the user needs to enter the profiles and particulars of the fresh students who are to be enrolled later in a particular semester. Date of Birth. For this. the user requires to follow the following steps: Furnish details in Regn Receipt.” (if applicable) Receipt details This tab allows the user to furnish information about the registration receipt details while registration of a student and also mention the amount and date of receipt.“Registration No. c) Tab .

Year of Passing University/Board name The user is required to furnish details abut the students’ previous qualifications. of the course Previous course details. Result vi. Year of Passing iv. Maximum Marks viii. No. Roll No. iii. 2010 . 6 Result details and division Roll. The information required includes: i. Division Updated on 17th February. Marks obtained vii. Previous Course ii. Board/University details v.Note: Use this if the candidate is entered afresh.

then Click on Student menu Student Profile Modify and select the criteria and select the candidate to be modified after clicking the Modify button. click the Add button to complete the process. Modify Student Profile: If the user wants to modify the existing record created by him.“Migration Details” Note: Use this if the candidate is entered afresh. University/Board Name iv. Date of issuance of Migration No. The details to be furnished include: i. 7 Add Button Migration Details tab allows the user to enter the migration details of those candidates who have migrated from any other University and seeking admission in University of Jammu. Remarks v. Previous qualification details and Migration details.d) Tab . 2010 . ii. Updated on 17th February. iii. Objections After entering all the details (which ever applicable) like student particulars. Migration No. Registration receipt details.

g. 14. Enter the date of Admission in the format of dd/mm/yyyy. Admission Category. Select the Medium. 4. July-August-09 i. STEPS INVOLVING STUDENTS’ ENROLLMENT Click on Student menu Enrollment The following screen shall appear: 1 3 5 6 10 12 14 16 17 8 Steps: Add 2 4 7 8 11 13 9 15 18 Select the Session in which student is to be enrolled. etc. Updated on 17th February. Select the course under which student is to be enrolled. Select the District/College 12. Enrollment is the process by which the user selects the courses. Exam to be held in the month of JulyAugust-09. All the compulsory papers shall be disabled indicating that these have to be allotted to the students whereas depending upon the syllabus. Click the select schedule in case you want to change any of the option. (To be created by Computer Section at the start of every semester) 6.e. 8. 2010 1. Select the type of course level. Select the Admission category. 15. 3. either as Regular/Private. 13. 10. the student has opted for. 7. Select the subject. Medium. Exam details. optional papers shall be selected by user depending upon the courses opted by the student. Click the search button to lock these details. 5. Select the Examination e. Select the student type. The screen shall provide the courses according to the syllabus notified. 9. Select the semester/part.STUDENTS’ ENROLLMENT: The student enrollment is a repetitive process for every semester. .e. The user is required to enroll the students as per their appearance i. 2. & 11. Select the faculty under which the course is enrolled.

No. Check the Particular. Search the candidate with requisite Reg No/Roll No as entered at 16. if found correct then click Add Subjects. Enter the Reg No. A new screen shall be displayed with all the courses/papers as notified in the syllabus. the user can provide a Reg. in case the student is getting enrolled to a course for first time and for subsequent semester. 18./Roll. Optional Papers Add Enrollment to finish the process Updated on 17th February. Select the Course/Paper as per syllabus & click Add Enrollment to process the enrollment.9 16. 17. No. 2010 .

M.Phil.TABULATION OF MARKS 10 Tabulation of Marks is a dual process of data entry at user level which enables the users to enter. 2010 . Steps for adding marks: Click on Examination menu Tabulation of Marks Add The following screen shall appear: The above shown screen will be required to put-in the requisite information about: • Faculty • Course Level (UG. etc) • Subject • Schedule • Course • Part (Semester) • Paper • Paper Type (External/Internal) • College Name • Group Updated on 17th February. modify. PG. view and verify marks from remote location (computer).

After finishing the respective entry of marks.11 After selecting the information required. for selected paper. shall be displayed according to the Enrollment already done. 2010 . After pressing the Enter Marks Button the following screen shall appear: Execute button Select Syllabus List of Roll No. The user is required to enter marks according to their corresponding Roll. the user shall press Execute button to proceed further. Steps for Modifying marks: Click on Examination menu Tabulation of Marks Modify The following screen shall appear where the user required putting in information regarding the paper for which the marks are to be modified: Updated on 17th February. press Enter Marks button to proceed further for entry of marks. The same process is repeated for all the papers for which Internal Assessment marks are needed for theory & practical. No.

The following screen shall appear: Execute button Updated on 17th February. select Enter Marks button to proceed further.12 Enter Marks Button After giving the information regarding the paper whose marks are to be modified. 2010 .

Verification of marks: Verification of marks is the process by which user finalizes the entry of marks indicating that no further modification will be possible and the user can take a final printout to be sent to the Evaluation section for processing. REPORTS 1.13 Here the user can alter the already entered marks and modify them after pressing Execute button to finish the process for selected paper. The user can select the other paper in the same way by pressing Select Syllabus button. Updated on 17th February. REGISTRATION RETURN Click on Reports menu Examination Registration Return Registration Return List The following screen shall appear: Add Button Here the user is required to select the schedule details like Faculty. Subject and Schedule. After verification of marks. shall be displayed on the printing of marks which otherwise is not available. 2010 . Course. a locking No. Users are requested to sent the printout of the Award Rolls dully signed by the teacher In-charge and other formalities are taken care of earlier.

the user has to Enter Course Details like Course and Part/Semester and then press Add button and then Execute Button.doc. Updated on 17th February. Course. . Subject and Schedule. etc. EXAMINATION FORM LIST Click on Reports menu Examination Examination Form Examination Form List The following screen shall appear: Add Button Here the user is required to select the schedule details like Faculty.pdf. After this. 2010 . Before sending the RR (if applicable) & Examination form List to the respective Examination Sections. the user has to Enter Course Details like Course and Part/Semester and then press Add button and then Execute Button.14 After this. . 2.pdf. The report for the selected Schedule of students shall appear on the screen and the user can print a copy of it & also can save it in different formats like . The report for the selected Schedule of students shall appear on the screen and the user can print a copy of it & also can save it in different formats like .doc. the user has to lock the examination form indicating that there is no further enrollment. etc.

PG. 2010 . etc) • Subject • Schedule • Course • Part (Semester) After putting in the requisite information. Updated on 17th February.Phil. Then Check the Check box “Lock Examination Form for above Schedule”.Procedure for Locking the Examination Forms 15 Search Button Locking Date The above shown screen will be required to put-in the requisite information about: • Faculty • Course Level (UG. For finishing the process put the current date and press Add button for finishing the process. Click on Search Button for proceeding further. M.

AWARD ROLLS Click on Reports menu Examination 16 Tabulation Tabulation of marks The following window shall appear: The above shown screen will be required to put-in the requisite information about: • Faculty • Course Level (UG. PG. the user shall select item “3” from the group and so on. After giving the required details. etc) • Subject • Schedule • Course • Part (Semester) • Paper • Paper Type (External/Internal) • College Name • Group Note: The user has to select the Group according to the strength of the students. If the students exceed the number above 200.Phil.3. Updated on 17th February. then the user has to select item “2” from the Group and if the student strength is more than 400. click on Print Report button to print the report pertaining Award Rolls. 2010 . M.

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