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Small Business Safety and Health Management Series OSHA 2209-02R 2005
Employers are responsible for providing a safe and healthy workplace for their employees. OSHA’s role is to promote the safety and health of America’s working men and women by setting and enforcing standards; providing training, outreach and education; establishing partnerships; and encouraging continual improvement in workplace safety and health.
About this Handbook
This handbook is provided to owners, proprietors and managers of small businesses by the Occupational Safety and Health Administration (OSHA), an agency of the U.S. Department of Labor. For additional copies of this publication, write to the U.S. Government Printing Office, (GPO), Superintendent of Documents, Mail Stop SDE, 732 N. Capitol Street, NW, Washington, DC 20401, or call the OSHA Publications Office at (202) 693-1888, or fax (202) 693-2498 for ordering information. Please note that the entire text of the Small Business Handbook is available on OSHA’s website at http://www.osha.gov/Publications/ osha2209.pdf. The handbook should help small business employers meet the legal requirements imposed by the Occupational Safety and Health Act of 1970 (the Act), and achieve an in-compliance status before an OSHA inspection. An excellent resource to accompany this information is OSHA’s Safety and Health Program Management Guidelines, (54 Federal Register 3904-3916, January 26, 1989), also available on OSHA’s website. This handbook is not a legal interpretation of the provisions of the Act and does not place any additional requirements on employers or employees.
Employers cannot be cited under the General Duty Clause in Section 5(a)(1) of the Act for failure to follow recommendations in this handbook. The materials in this handbook are based upon Federal OSHA standards and other requirements in effect at the time of publication and upon generally accepted principles and activities within the job safety and health field. They should be useful to small business owners or managers and can be adapted easily to individual establishments. It is important to point out that 24 states, Puerto Rico and the Virgin Islands operate their own OSHA-approved safety and health programs under Section 18 of the Act. While the programs in these State Plan States may differ in some respects from Federal OSHA, this handbook can be used by employers in any state because the standards imposed by State Plan States must be at least as effective as Federal OSHA standards. A list of states that operate their own safety and health programs can be found on OSHA’s website at www.osha.gov. Material in this publication is in the public domain and may be reproduced, fully or partially, without permission. Source credit is requested but not required. This information will be made available to sensory impaired individuals upon request by voice phone (202) 693-1999 or teletypewriter (TTY) (877) 889-5627. Please Note: The small business employer seeking information on procurement or contracting with the Department of Labor or OSHA should contact the Department of Labor’s Office of Small Business Programs, 200 Constitution Avenue, NW, Room C2318, Washington, DC 20210.
Small Business Handbook
Occupational Safety and Health Administration U.S. Department of Labor OSHA 2209-02R 2005
U.S. Department of Labor
PREFACE Office of Small Business Assistance Cooperative Programs State Plans Office of Training and Education OSHA’s Website Safety and Health Add Value INTRODUCTION: The Value of a Safety and Health Management System A Profit and Loss Statement Developing a Profitable Strategy for Handling Occupational Safety and Health A FOUR-POINT WORKPLACE PROGRAM: The Basis of a Plan Using the Four-Point Program MANAGEMENT COMMITMENT AND EMPLOYEE INVOLVEMENT WORKSITE ANALYSIS HAZARD PREVENTION AND CONTROL TRAINING FOR EMPLOYEES, SUPERVISORS AND MANAGERS Documenting Your Activities Safety and Health Recordkeeping INJURY/ILLNESS RECORDS EXPOSURE RECORDS AND OTHERS STARTING A SAFETY AND HEALTH MANAGEMENT SYSTEM: Creating a Plan Decide to Start Now Designating Responsibility Ask for Help Organize the Workplace Start Gathering Specific Facts About Your Situation Establish a Four-Point Safety and Health Program Develop and Implement Your Action Plan SELF-INSPECTION Self-Inspection Scope Self-Inspection Checklists EMPLOYER POSTING RECORDKEEPING SAFETY AND HEALTH PROGRAM MEDICAL SERVICES AND FIRST AID FIRE PROTECTION PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING GENERAL WORK ENVIRONMENT WALKWAYS FLOOR AND WALL OPENINGS STAIRS AND STAIRWAYS ELEVATED SURFACES EXITING OR EGRESS - EVACUATION EXIT DOORS PORTABLE LADDERS HAND TOOLS AND EQUIPMENT PORTABLE (POWER OPERATED) TOOLS AND EQUIPMENT ABRASIVE WHEEL EQUIPMENT GRINDERS POWDER-ACTUATED TOOLS MACHINE GUARDING LOCKOUT/TAGOUT PROCEDURES WELDING, CUTTING AND BRAZING COMPRESSORS AND COMPRESSED AIR 4 4 4 4 4 5 5 6 6 6 8 8 8 9 9 10 11 11 11 12 13 13 13 13 14 14 15 15 17 17 18 18 18 18 19 19 20 20 21 21 22 22 22 23 23 24 24 24 25 25 26 27 28
COMPRESSORS/AIR RECEIVERS COMPRESSED GAS CYLINDERS HOIST AND AUXILIARY EQUIPMENT INDUSTRIAL TRUCKS - FORKLIFTS SPRAYING OPERATIONS ENTERING CONFINED SPACES ENVIRONMENTAL CONTROLS FLAMMABLE AND COMBUSTIBLE MATERIALS HAZARDOUS CHEMICAL EXPOSURE HAZARDOUS SUBSTANCES COMMUNICATION ELECTRICAL NOISE FUELING IDENTIFICATION OF PIPING SYSTEMS MATERIALS HANDLING TRANSPORTING EMPLOYEES AND MATERIALS CONTROL OF HARMFUL SUBSTANCES BY VENTILATION SANITIZING EQUIPMENT AND CLOTHING TIRE INFLATION ASSISTANCE IN SAFETY AND HEALTH FOR SMALL BUSINESSES OSHA Assistance OSHA’S OFFICE OF SMALL BUSINESS ASSISTANCE ON-SITE CONSULTATION OTHER COOPERATIVE PROGRAMS VOLUNTARY PROTECTION PROGRAMS (VPP) OSHA STRATEGIC PARTNERSHIP PROGRAM (OSPP) OSHA ALLIANCE PROGRAM States with Approved Plans OSHA Publications Other Sources of Assistance VOLUNTARY PROTECTION PROGRAMS PARTICIPANTS’ ASSOCIATION (VPPPA) SMALL BUSINESS DEVELOPMENT CENTERS NATIONAL INSTITUTE FOR OCCUPATIONAL SAFETY AND HEALTH (NIOSH) WORKERS’ COMPENSATION CARRIERS AND OTHER INSURANCE COMPANIES TRADE ASSOCIATIONS AND EMPLOYER GROUPS TRADE UNIONS AND EMPLOYEE GROUPS THE NATIONAL SAFETY COUNCIL AND LOCAL CHAPTERS PROFESSIONAL ASSOCIATIONS SPECIFIC MEDICAL CONSULTATION YOUR LOCAL LIBRARY FINANCING WORKPLACE IMPROVEMENT ADDITIONAL WEB PAGES OF INTEREST TO SMALL BUSINESSES Appendix A: Overall Action Plan Worksheet Appendix B: Model Policy Statements Appendix C: Codes of Safe Practices Appendix D: OSHA Job Safety and Health Standards, Regulations and Requirements Appendix E: Small Business Regulatory Enforcement Fairness Act of 1996 (SBREFA)
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OSHA Regional Offices OSHA’s Non-Retaliation Policy
Small businesses are encouraged to investigate the full array of cooperative programs offered by OSHA. In addition to OSHA’s Training Institute.osha. Coupled with strong. regulations and red tape. sector and other government entities lead to improved safety and health. the Strategic Partnership Program and OSHA’s newest addition. Participation can be on an individual company basis or through an industry association. provides training for OSHA compliance safety and health officers as well as for the general public and safety and health staff from other Federal agencies. States that operate their own worker safety and health plans must provide worker protection that is “at least as effective as” the Federal program. Puerto Rico and the Virgin Islands that operate their own OSHA-approved safety and health programs. It is eliminating thousands of pages of outdated regulations and continues to rewrite standards in plain English. making safety and health training and education more accessible Cooperative Programs Years of experience show us that voluntary collaborative relationships between OSHA. Office of Training and Education OSHA’s Office of Training and Education provides training and instruction in all facets of occupational safety and health. OSHA’s Training Institute. Office of Small Business Assistance OSHA wants to provide quality service to our small business customers. OSHA strives to provide improved outreach. OSHA is paring down its regulatory agenda so that it more accurately reflects realistic goals that best serve the needs of American employers and employees. and facilitates opportunities to comment on OSHA’s regulatory agenda. State workplace safety and health programs frequently lead the way in developing innovative approaches to making America’s workplaces safer and healthier. OSHA created the Office of Small Business Assistance to provide small business direction. In October 2002. N. Office of Small Business Assistance. OSHA is committed to assuring – so far as possible – that every working man and woman in the nation has safe and healthful working conditions. by contacting any OSHA office. DC 20210. OSHA seeks to cut unnecessary rules. to facilitate information sharing and to help in finding and achieving regulatory compliance. businesses should become familiar with their state regulations and agencies. The Office of Small Business Assistance can be contacted by telephone at (202) 693-2220 or by writing to: Director. For a more detailed description of each of these programs. there are 32 additional education sites located throughout the country. the private OSHA HANDBOOK FOR SMALL BUSINESSES . effective and fair enforcement.W.html. IL. Detailed information on each program is also available on OSHA’s website at www. security and the opportunity to achieve the American dream. education and compliance assistance to America’s employers and employees. the Voluntary Protection Programs. or by calling (800) 321OSHA.osha. Washington.gov.4 PREFACE American employers and workers want safe and healthful places in which to work.gov/dcsp/smallbusiness/index. As a result. The office also works to educate small businesses on using up-to-date tools and materials. See OSHA’s website for a list of State Plan States. However. OSHA continues to expand its cooperative programs which currently include the free and confidential Consultation Program. OSHA believes that providing workers with a safe workplace is central to their ability to enjoy health. please see pages 40. Alliances. because their standards and other procedures may vary.. Determined to make that dream possible. State Plans OSHA has important partnerships with the 24 states. colleges and learning centers to conduct OSHA courses for the private sector and other Federal agencies. 200 Constitution Avenue. They want everyone on the job to go home whole and healthy each day. OSHA is developing new strategies to reduce occupational fatalities. located in Arlington Heights. The Office of Small Business Assistance maintains OSHA’s specialized small business web pages found at http:// www. Confronted by the realities and demands to keep pace with the workforce and problems of the future. These OSHA education centers operate in conjunction with universities. injuries and illnesses.42. Room N-3700.
standards. protecting people on the job is in everyone’s best interest–our economy. workplaces and lives.osha. publication lists and an inventory of compliance assistance tools. I reduced turnover. I reduced medical expenditures. Occupational Safety and Health Administration . due to: I increased productivity. technical links. Recent estimates place the business costs associated with occupational injuries at close to $170 billion–expenditures that come straight out of company profits. I their stress is not increased. Safety and health also make big reductions in indirect costs. Each OSHA cooperative program has individual web pages describing program elements and highlighting successes of the participants. write the OSHA Training Institute. and many posters and some publications are also available in Spanish. For more information about OSHA’s Training Institute. For an official response to a question or concern. I less money spent for overtime benefits. our communities. I their family lives are not hindered by injury. Safety and health add value to businesses. When workers stay whole and healthy. Safety and Health Add Value Addressing safety and health issues in the workplace saves the employer money and adds value to the business.5 to those who need it. easy-to-understand and up-to-date guidance on regulations. If you would like to receive regular updates from OSHA about new programs. or to obtain training catalogs with course schedules. Any communication conducted via the “Contact Us” link on the OSHA website is considered an informational exchange rather than an official communication with the Department of Labor. eTools are “stand-alone” interactive. The information is also fully accessible on the Internet at www. I fewer faulty products. Employees and their families benefit from safety and health because: I their incomes are protected. OSHA’s education centers. web-based training tools on occupational safety and health topics. I lower costs for job accommodations for injured workers. Several pages are devoted to small business. Arlington Heights. Regulations. subscribe to the agency’s e-news memo. QuickTakes is issued twice monthly to subscribers and is always available online. Simply put. I better labor/management relations. best practices and other useful information. inquiries should be submitted in writing. including expert advisors and eTools. our fellow workers and our families. news items. I better use of human resources. OSHA invites citizens to email questions that can be routed to appropriate agency officials for response.osha. compliance assistance and learning how to identify and control hazards. Through its website. I higher quality products. Quick Start is another tool on OSHA’s Compliance Assistance web page that allows the user to identify many of the major OSHA requirements and guidance materials that apply to their individual workplaces or industry sectors. There are tuition fees for private sector students. OSHA’s extensive website provides employers and employees with practical. tools. the direct cost-savings to businesses include: I lower workers’ compensation insurance costs. OSHA’s web pages include MyOSHA. directives and interpretations relating to OSHA can be found as well. QuickTakes. IL 60005 or call (847) 297-4810. There is a Spanish version of the OSHA website. which allows users to create their own personalized OSHA web page with customized content and links.gov. I smaller expenditures for return-to-work programs. 2020 South Arlington Heights Road.gov. OSHA’s Website OSHA has made every effort to continuously expand and improve its website. You can subscribe to OSHA’s QuickTakes at www. I increased morale.
an ability to be a good manager of people and the intelligence and inner strength to make the right decisions. You also need a plan–a plan to prevent accidents. We believe that. Not all dangers at your worksite depend on an accident to cause harm. The manager or management team leads the way. assigning and supporting responsibility. you will not lose in the long run. The effect may not be immediate. many more suffer injury or illness from conditions at work. You may not have to spend a lot of money. a permanent injury. it remains a common bond. It may take some thought. While we may see this goal in a slightly different light. of course. Developing a Profitable Strategy for Handling Occupational Safety and Health Nobody wants accidents to happen in his or her business. your plan should address the types of accidents and health hazard exposures that could happen in your workplace. it is possible to prevent future incidents. Investing in safety and health activity now will better enable you to avoid possible losses in the future. Methods to pre- OSHA HANDBOOK FOR SMALL BUSINESSES . by setting policy. job safety and health standards. self-employed individuals like yourself. many owners or managers do not understand why there is controversy about the Occupational Safety and Health Administration (OSHA). Management Commitment and Employee Involvement. but an accident always has a cause–a reason why. the answer is rarely. The worksite is continually analyzed to identify all existing and potential hazards. setting an example and involving employees. There are reasons why accidents happen. inspections. It is not difficult to develop such a plan. you may employ family members and personal acquaintances. There is excitement and challenge in such a venture. Reducing losses is a goal that you as an owner or manager share with us in OSHA. that you place a high value on the well-being of your employees. Hazard Prevention and Control. For this reason. You do need to use good business sense and apply recognized prevention principles. Assuming that you are committed to safe and healthful work practices. or the death of an employee or owner can cause the loss of profit or even an entire business. Basically. There are four basic elements to all good safety and health programs. they have experienced a loss. They have learned that prevention is the only real way to avoid this loss. 3. We have learned from small employers. But others have learned why. and maybe the help of friends or other trained people. Once you know why an accident happened. You need a plan that includes prevention of these health hazard exposures and accidents. when you make job safety and health a real part of your everyday operations. 2. But how often does an owner or manager like you actually see or even hear about work-related deaths. citations. like you. you are.Worksite Analysis.6 INTRODUCTION: The Value of a Safety and Health Management System A Profit and Loss Statement As a small business owner. To prevent such losses. you don’t have to turn your business upside down. These owner/managers will tell you that it is too late to do anything once a serious accident happens. These are as follows: 1. by nature. Something goes wrong somewhere. You need a safety and health management system. etc. a risk taker. Worker exposure to toxic chemicals or harmful levels of noise or radiation may happen in conjunction with routine work as well as by accident. either. You need some basic facts and perhaps some help from others who already know some of the answers. Thousands of workers die each year and many. And. if you don’t know your employees before they are hired. A serious fire. Unfortunately. You may not realize the extent of the exposure or harm that you and your employees face. but to succeed you need good management information. serious injuries or illnesses in the businesses with which you are familiar? How often has your business actually sustained this type of loss? In most small businesses. then chances are that the very size of your workplace will promote the closeness and concern for one another that small businesses value. perhaps more heavily financed corporate groups and other free-spirited. to figure out what went wrong. Like many small businesses. your program should address your specific needs and requirements. OSHA wants to work with you to prevent all losses. You wager your business acumen against larger. Because each workplace is different.
The next section provides short descriptions and illustrations of each element. reviewing it in relation to these elements should help you improve what you have.7 vent or control existing or potential hazards are put in place and maintained. Safety and health can be integrated into your other business functions with modest effort on your part. If you already have a program. It may help you reduce insurance claims and other costs. Since most employers. Following this four-point approach to safety and health in your business may also improve efficiency. As you implement the plan and incorporate it into your business culture.Training for Employees. like you. you should use each of these elements to prevent workplace accidents and possible injuries and illnesses. safety and health awareness will become second nature to you and your employees. Developing a workplace program following these four points is a key step in protecting you and your workers’ safety and health. Supervisors and Managers. This approach usually does not involve large costs. Regardless of the size of your business. It will certainly give you a way to express and document your good faith and commitment to protecting your workers’ health and safety. 4. Occupational Safety and Health Administration . are pressed for time. supervisors and employees are trained to understand and deal with worksite hazards. especially in smaller businesses. Managers. While having a safety and health plan based on these four elements does not guarantee compliance with OSHA standards. The key to the success of a safety and health plan is to see it as a part of your business operation and to see it reflected in your day-to-day operations. the approach will help you toward full compliance and beyond. these descriptions will assist you in getting started on your own approach. Developing a health and safety protection plan does not have to be expensive and generally does not require additional employees.
health and goodwill are essential to the success of your business. The guidelines are based heavily on OSHA’s experience with its Voluntary Protection Programs (VPP). If you are not interested in preventing employee injury and illness. The more people who are involved. You can demonstrate the depth of your commitment by involving your employees in planning and carrying out your efforts. For more information on these guidelines and OSHA’s cooperative programs.S. Having them cooperate with you in protecting their safety and health not only helps to keep them healthy–it makes your job easier. Washington.) Although voluntary. we encourage you to use the Action Plan Worksheet in Appendix A to jot down the things you want to do to make your workplace safe for your employees. Give those with safety and health responsibility enough people. Department of Labor. Washington. (For a free copy of the guidelines. Box 37535. these guidelines represent OSHA’s policy on what every worksite should have in place to protect workers from occupational hazards.osha. safety glasses and/or safety shoes in an area.O. and the priority you place on them in your workplace. it is essential that you demonstrate at all times your personal concern for employee safety and health. and discuss your objectives for safety and health. (202) 693-2220. Only you can show its importance through your own actions. wear them yourself when you are in that area. contact OSHA’s Office of Small Business Assistance. DC 200013-7535. MANAGEMENT COMMITMENT AND EMPLOYEE INVOLVEMENT I I As the owner or manager of a small business. If you seriously involve your employees in identifying and resolving safety and health problems. Room N-3700. money and authority to get the job done. P.) Hold a meeting with all employees to communicate your safety and health policy. Model Policy Statements. DC 20210. you require a hard hat. write to OSHA Publications. Don’t forget your safety and health program I I Using the Four-Point Program As you review this publication.S. Here are some actions to consider: I Post your policy on worker safety and health next to the Job Safety and Health Protection Poster where all employees can see it. the better. For example. Therefore. even if you are only in an area briefly. they will bring their unique insights and energy to achieving the goals and objectives of your program. and make sure everyone understands them. If. U. time. Department of Labor. Your policy must be clear.8 A FOUR-POINT WORKPLACE PROGRAM: The Basis of a Plan The Four-Point Workplace Program described here is based upon the Safety and Health Program Management Guidelines issued by OSHA in January 1989. A good rule of thumb is to assign safety and health responsibilities in the same way you assign production responsibilities. for instance. which recognize excellence in workplace safety and health management. The men and women who work for you are among the most valuable I I I OSHA HANDBOOK FOR SMALL BUSINESSES .gov. Take advantage of your employees’ specialized knowledge and encourage them to buy into the program by having them make inspections. Make clear assignments of responsibility for every part of your safety and health program. training. assets you have. Ensure that you. your employees will probably not give safety and health much thought either. your attitude toward job safety and health will be reflected by your employees. Make sure that your support is visible by getting personally involved in the activities that are part of your safety and health program. U. conduct safety training. 200 Constitution Avenue. or call (202) 693-1888. personally review all inspection and accident reports and ensure that followup occurs when needed. (See Appendix B. or investigate accidents. go to OSHA’s website at www. Their safety. Noting those actions as you go along will make it easier to assemble the total plan you need. Make it a special part of everyone’s job to work safely. NW. your managers and your supervisors follow all safety requirements that apply to all employees.
I I I I Occupational Safety and Health Administration . Review several years of injury or illness records to identify patterns that can help you devise strategies to improve your safety and health program. you are ready to implement the systems that prevent or control those hazards. to ensure that the changes are not introducing new hazards into your workplace. how to use it and how to maintain it.) Here are some actions to consider: I I Request a consultation visit from your state on-site Consultation Program covering both safety and health to get a full survey of the hazards that exist in your workplace and those that could develop. may be helpful. analyzing it step-by-step to see if there are any hidden hazards in the equipment or procedures. you can call on your state on-site Consultation Program and have an experienced health and safety professional visit your workplace for free and confidentially. Whenever possible. Ask your employees to help you establish a disciplinary system that will be fair and understood by everyone. Periodically review several months of experience to determine if any new patterns are developing. HAZARD PREVENTION AND CONTROL I I It is your responsibility to know what items or substances you have in your workplace that could hurt your workers. Set up a self-inspection system to check your hazard controls and evaluate any new haz- Once you have identified your existing and potential hazards. Extensive information can be found on OSHA’s website under “Accident Investigation” in the index. Here are some actions to consider: I I Set up safe work procedures based on an analysis of the hazards in your workplace and ensure that employees understand and follow them. hazards should be eliminated. (See Appendix C. Also. I ards. Institute an accountability system where all personnel will be held accountable for not following work rules designed to promote workplace safety and health. WORKSITE ANALYSIS Make sure your employees feel comfortable in alerting you or another member of management when they see things that look dangerous or out of place. Sometimes that can be done through substitution of a less toxic material or engineering controls. OSHA’s booklet. Where necessary.9 after you make assignments. The checklists (at pages 18-39) provide a starting point. Establish a way to get professional advice when you make changes to procedures or equipment. ensure that personal protective equipment (PPE) is used and that your employees know why they need it. Locations for each state are listed on OSHA’s website. This will help you develop ways to prevent recurrences. Your state consultant can assist you in establishing an effective system. Recognize and reward those who do well and correct those who don’t. review what you have accomplished in meeting your objectives and reevaluate whether you need new objectives or program revisions. Worksite analysis is a group of processes that helps you make sure that you know what you need to keep your workers safe. Codes of Safe Practices. Learn how to conduct a thorough investigation when things go wrong. Job Hazard Analysis. You can also contract for such services from expert private consultants if you prefer. (See OSHA Publications at page 42 for ordering information. I At least once a year. It is a good idea to involve employees in the analysis that results in those procedures. make sure the job gets done. When you cannot eliminate hazards. systems should be established to control them.) Be ready to enforce the rules for safe work procedures. Find ways to keep current on newly recognized hazards in your industry. Periodically review with employees each job. For help in getting started with these processes. Your state Consultation Program can help you do this.
your local safety council. first aid. Posting emergency numbers is a good idea. If your business is remote from medical facilities. Ask your state consultant to help develop a medical program that fits your worksite. As an owner or manager. Arrangements for this training can be made through your local Red Cross chapter. but you must be prepared to deal with medical emergencies or health problems connected to your workplace. TRAINING FOR EMPLOYEES. heating and ventilating operations and any corrosive materials areas to make sure the required eyewash facilities and showers are operational. Make sure you have trained your employees on every potential hazard that they could be exposed to and how to protect themselves. SUPERVISORS AND MANAGERS I I To fulfill the above requirements. Ensure that preventive and regular maintenance are tracked to completion. This does not mean that you must provide health care.10 I Provide for regular equipment maintenance to prevent breakdowns that can create hazards. Ensure the ready availability of medical personnel for advice and consultation on matters of employee health. and others. Survey the medical facilities near your place of business and make arrangements for them to handle routine and emergency cases. Each employee needs to know that: • no employee is expected to undertake a job until he or she has received job instructions on how to do it properly and is authorized to perform that job. laboratories. Ensure that your procedure for reporting injuries and illnesses is understood by all employees. transport ill or injured workers and notify medical facilities. Here are some actions to consider: I I Ask your state consultant to recommend training for your worksite. including fire and natural disasters. you are required to ensure that adequately trained personnel are available to render I I OSHA HANDBOOK FOR SMALL BUSINESSES . you must ensure that all employees know about the materials and equipment they work with. consider the following: I Develop an emergency medical procedure to handle injuries. Consider retaining a local doctor or an occupational health nurse on a part-time or asneeded basis for advice on medical and first aid planning. You may be able to combine safety and health training with other training. Involve nearby doctors and emergency facilities by inviting them to visit your workplace and help you plan the best way to avoid injuries and illness during emergency situations. your insurance carrier. Cooperative agreements may be possible with nearby larger workplaces that have on-site medical personnel and/or facilities. depending upon the types of hazards in your workplace. The consultant may be able to conduct training while he or she is there. Also. known hazards and how to control the hazards. First-aid supplies must be readily available for emergency use. Then verify that they really understand what you taught them. I I I Check battery charging stations. Conduct frequent drills to ensure that all employees know what to do under stressful conditions. Plan for emergencies. • no employee should undertake a job that appears unsafe. maintenance operations. I An effective accident prevention program requires proper job performance from everyone in the workplace. Pay particular attention to your new employees and to employees who are moving to new I I Perform routine walkthroughs of the worksite to identify hazards and to track identified hazards until they are corrected.
Post it no later than February 1. Because they are learning new operations. These records can help you to identify high-risk areas that require your immediate attention. Essential records. insurance audits and government inspections must be maintained as long as the actual need exists or as required by law. Detailed information about OSHA recordkeeping rules can be found at http://www. 4. they are more likely to get hurt. or with disciplinary action if necessary. prepare an annual summary using OSHA Form 300A (Summary of Work-Related Injuries and Illnesses). Small businesses with 10 or fewer employees throughout the year are exempt from most of the requirements of the OSHA recordkeeping rules. Prepare a supplementary record of occupational injuries and illnesses for recordable cases on OSHA Form 301 (Injury and Illness Incident Report). if they are used in the same way. Retain these records for at least five years. Make sure that your top management staff understand their safety and health responsibilities and how to hold subordinate supervisory employees accountable for theirs. Keeping records of your activities. information distributed to employees. for showing “good faith” in reducing any proposed penalties from OSHA inspections. safety and health meetings. costs. including those legally required for workers’ compensation. OSHA rules for recording and reporting occupational injuries and illnesses affect 1. The primary purpose of OSHA-required recordkeeping is to retain information about accidents that have happened to help determine the causes and develop procedures to prevent a recurrence.gov/recordkeeping/index. training sessions. such as policy statements. The OSHA recordkeeping system has five steps: 1. A good place to post it is next to the OSHA Workplace Poster. Periodically review these records to look for any patterns or repeat situations. 5. is greatly encouraged. Every year. Basic OSHA recordkeeping requirements address only injuries and illnesses.html or refer to 29 Code of Federal Regulations (CFR) 1904 for the specific exceptions. I Documenting Your Activities Document your activities in all elements of the Four-Point Workplace Program. 2. as are a number of specific industries in the retail.4 million establishments. and keep it posted until May 1. Success can be measured by a reduction or elimination of employee injuries and illnesses during a calendar year. and medical arrangements made. OSHA recordkeeping can help the small business employer evaluate the success of safety and health activities. and aid efficient review of your current safety and health activities for better control of your operations and to plan improvements. 3. insurance and real estate sectors that are classified as low-hazard. Occupational Safety and Health Administration . so you might consider expanding your own records to include all Safety and Health Recordkeeping Records of sales. I INJURY/ILLNESS RECORDS Train your supervisors to understand all the hazards faced by the employees and how to reinforce training with quick reminders and refreshers. Obtain a report on every injury or job-related illness requiring medical treatment (other than basic first aid).11 jobs. finance. Maintaining essential records also will demonstrate sound business management as supporting proof for credit applications. related injuries. Records of accidents. illnesses and property losses can serve the same purpose. Record each injury or job-related illness on OSHA Form 300 (Log of Work-Related Injuries and Illnesses) using the instructions provided. for insurance and other audits. profits and losses are essential to all successful businesses.osha. They enable the owner or manager to learn from experience and to make corrections for future operations. service.
They should not be considered merely as bookkeeping. physical examination reports and employment records. OSHA HANDBOOK FOR SMALL BUSINESSES . This information may assist you in pinpointing unsafe conditions and/or procedures. you will be able to determine whether these requirements apply to your workplace. including those where no injury or illness resulted. if you are selected. insurance carriers and others can assist you in instituting such a system. Your records should be used in conjunction with your control procedures and with your self-inspection activity. certain OSHA standards require records on the exposure of employees to toxic substances and hazardous exposures. Even if your business is exempt from routine recordkeeping requirements. The employer is required to report to OSHA within eight hours of the accident.12 incidents. You will receive a letter directly from the agency with instructions. EXPOSURE RECORDS AND OTHERS In addition to injury/illness records. Safety councils. As you identify hazards. all work-related fatalities or multiple hospitalizations that involve three or more employees. you may be selected by the Federal Bureau of Labor Statistics (BLS) or a related state agency for inclusion in an annual sample survey.
The individual will need your full cooperation and support. It could even be an engineer. If you have difficulty deciding where to begin. One of the first things to learn is which branch of government. Your plan should consider your company’s immediate needs and provide for ongoing. Now you can address the practical concerns of putting these elements together and coming up with a program to suit your workplace. OSHA standards that apply to your business. and be willing to take on the responsibility and accountability that goes with operating an effective program. contact the nearest OSHA Area Office to find out. Whoever you choose should be committed to workplace safety and health. If you are not sure what agency is responsible for administering workplace safety and health in your state. You will need certain Federal OSHA publications (or comparable state publications) for use in your safety and health activities. You have a better picture of what constitutes a good safety and health program. if you request it. such as: I Job Safety and Health Protection . (See Appendix D.gov). identify and eliminate conditions or practices that could result in injuries and illnesses. You will then have a program to anticipate. You should now be ready to decide what you want to accomplish and to determine what steps are necessary to achieve your goals. Whether you choose to work with a consultant or to develop your program yourself. but the ultimate responsibility for safety and health in your workplace rests on you. or other staff member. it is important to follow through and use it in the workplace. Decide to Start Now The time to start your safety and health management system is now. have the time to develop and manage the program. Next you need to determine how and when each step will be done and who will do it. The action plan described in this section provides the most direct route to getting yourself organized to complete the Four-Point Program outlined in the previous section. the owner.osha. has current jurisdiction over your business. Ask for Help Federal occupational safety and health law allows a state to develop and operate its own occupational safety and health program in place of the Federal OSHA program. a phone call to your state Consultation Program will help get you started. you have been taking notes for your action plan as you reviewed the preceding description of the Four-Point Program. Then. longlasting worker protection.OSHA 3165. The rewards for your efforts will be an efficient and productive workplace with a low level of loss and injury. It is possible that the regulatory aspect of the law (setting of mandatory minimum standards and conducting inspections of workplaces) is being operated by your state government as opposed to Federal OSHA. he or she will determine what you need to make your safety and health program effective. This poster is also available in Spanish (Job Safety and Health Protection OSHA 3167).STARTING A SAFETY AND HEALTH MANAGEMENT SYSTEM: Creating a Plan You can use this handbook to create a basic plan of action for starting a safety and health management system at your business. Sometimes it will be a plant manager or key supervisor. personnel specialist. many publications are available from your state on-site Consultation Program or from OSHA that spell out in greater detail the steps you can take to create an effective safety and health program for your workplace. You need to have a copy of all OSHA standards that apply to your type of business available for reference. Federal or state. A state consultant will survey your workplace for existing or potential hazards. The consultant will work with you to develop a plan for making these improvements and to keep your program effective. 13 Designating Responsibility You must decide who in your company is the most appropriate person to manage your safety and health system. Who can ensure that the program will become an integral part of your business? In many cases it will be you. You must display the Federal or state OSHA poster in your workplace.) I Occupational Safety and Health Administration . Hopefully. Once your plan is designed. (See www.
maintenance activities. (In states with state-run occupational safety and health programs. company policy statements. You should gather as much information as you can that relates to safety and health management in your workplace. Make an alphabetical list of all employees.) I vey should focus on evaluating workplace conditions with respect to safety and health regulations and generally recognized safe and healthful work practices. You should include the following in this review: I Recordkeeping requirements and the necessary forms. I I Start Gathering Specific Facts About Your Situation Before making changes in your safety and health operations. types of injuries. make sure exits are not blocked. It should include checking on the use of any hazardous materials. General help with this kind of problem identification can often be obtained from compensation carriers. etc. Equipment. Examine ongoing activities as well as those tried previously. Employee capabilities. Accident and injury/illness history. Most businesses fall under OSHA’s General Industry Standards. to help you get a good start on creating this initial survey. Special attention should be given to inspection schedules. guidelines for proper work practices and procedures. This information can help you identify problems and determine what is needed to solve them. store flammables properly. Review first-aid cases and workers’ compensation insurance payments and awards. you should gather information about the current conditions and business practices that comprise your safety and health program. mark aisles and passageways. their job descriptions. too many employees taking too much time off due to illness or injury. rules (both work and safety). Most safety action programs start with an intensive cleanup campaign in all areas of the workplace. I Organize the Workplace Poor housekeeping can contribute to low morale and sloppy work. Compare your insurance rate with others in your group. This initial surI After gathering facts. local safety councils. The second major activity is to assess your existing safety and health program and identify areas that work well and those that need improvement. use the appropriate state standards. List your major equipment. see if any major problem areas emerge such as interruptions in your normal operations. showing the date hired. Give special attention to recurring accidents. A comprehensive safety and health survey of your entire facility will identify any existing or potential safety and health hazards. and records of training programs. Occupational Safety and Health Act of 1970. you will need the standards that apply to these classifications. what it is used for and where it is located. and discussing safety and health problems with employees. too many damaged products. more healthful and more efficient. If you are involved with construction or maritime operations. etc. provide proper waste containers. 2.14 Standards are the regulations that OSHA uses to inspect for compliance and should be the baseline for your inspections in determining what to do when hazards are identified. trade asso- OSHA HANDBOOK FOR SMALL BUSINESSES . etc. and plant and office layouts. provide adequate lighting. Get rid of unecessary items. The assessment consists of two major activities: 1. observing employee work habits and practices. You may want a copy of this legislation for reference. Get everyone involved and impress upon employees that you want to make your workplace safer. See the SelfInspection Checklists (at pages 18-39). and review your losses. and experience and training. Your workplace assessment should be conducted by the person responsible for your safety and health management system and/or a professional safety and health consultant. Safety and health activities.
They are most in contact with the potential and actual safety and health hazards at your worksite and will have constructive input on the development of your program. The best way to create a safe and healthful workplace is to institute the Four-Point Program discussed at page 8 of this handbook. Refer to the recommended actions to take in the Worksite Analysis paragraph at page 9. making it more difficult for accidents to occur and for workrelated health problems to develop. Once a problem is identified. OSHA standards can be helpful because they address controls in order of effectiveness and preference. From this standpoint. Create systems and procedures to prevent and control hazards identified through your worksite analysis. in order of preference. but that they know how to use it correctly.and health-related duties. Where no standard exists. Abating the hazard by limiting exposure or controlling it at its source. administrative. Make sure your program assigns responsibility and accountability to all employees in your organization. The basic formula for controlling workplace hazards. The first step is to designate a person to be responsible for your safety and health program. you can design a step-by-step process to take you from the idea stage to an effective safety and health management system. The hierarchy of controls is engineering.15 ciations. Involve your employees as widely as possible from the beginning. Even if you find no major problems. major suppliers or similarly situated businesses in the same industry. This is an ongoing process that includes routine selfinspections. administrative or work practice controls should be instituted even if they do not eliminate the hazard or reduce exposure. A successful safety and health program depends on an accurate identification of all the hazards and potential hazards in your workplace. creative problem-solving and consultant resources may help you create effective controls. you can work on the corrective action or a plan to control the problem. Take immediate action and make a record of what you have done. These points are crucial to a safe and healthful workplace for you and your employees. from you through the supervisory levels to the line worker. carries responsibility for his or her part of the program. Now it is time to develop a comprehensive safety and health program to avoid any major problems in the future. You will be building the foundation for a successful safety and health program. A good safety and health program makes it clear that each and every employee. Prescribing PPE for protecting employees against the hazard and ensuring that they not only use it. Make safety and health duties clear and hold every individual accountable for his or her safety. state agencies. the material or the facility. see what can be done to solve it. I I I Establish and provide ongoing training for employees. Establish and regularly conduct a worksite analysis. Training personnel to be aware of the hazard and to follow safe work procedures to avoid it. Use of such controls in conjunction with PPE will help reduce the hazard or exposure to the lowest practical level. includes: I Establish a Four-Point Safety and Health Program The success of any workplace safety and health program depends on careful planning. supervisors and managers to ensure that everyone at your worksite can recognize hazards and how to control them. Develop and Implement Your Action Plan Developing an action plan to build a safety and health program around the four points can serve as a “road map” to take your program to where you Occupational Safety and Health Administration . Establish your management commitment and involve your employees. engineering. These will help start your program off on the right track. work practice and PPE. don’t stop there. If you discover a major problem. the method. This means that you must take the time to analyze what you want to accomplish and develop an action plan in order to attain your goals. Whenever feasible. Eliminating the hazard from the machine. No safety and health program will work without this commitment and involvement. The ultimate success of your safety and health program will depend on their support.
An action plan can and should be changed to correspond with changes in the workplace. the logical order in which to do it. but is not ironclad. OSHA HANDBOOK FOR SMALL BUSINESSES . including what you want to accomplish. Developing new action plans to implement these improvements will continue progress toward an effective safety and health program.16 want it to be. The tangible and intangible rewards for a solid safety and health program far outweigh the cost of an accident. Employees will feel reassured because of your commitment to their safety and health on the job. put it into action. An action plan tells you what has to be done. Their cooperation depends on them understanding what the safety and health program is all about. reduce your safety and health risks. Once a plan is established. why it is important to them and how it affects their work. a safety and health program is a plan put into practice. who will be assigned to do what and a schedule for completion. Any necessary improvements can be turned into new safety and health objectives for the coming year. A worksheet to help you design an overall action plan and describe specific action steps appears in Appendix A. It describes problems and solutions. A list of major changes or improvements to make your safety and health program effective. Technical assistance may be available to you as a small business owner or manager through your insurance carrier. 2. which provides guidance on how you can make it work even better. Keep in mind that you can work on more than one item at a time and that priorities may change as other needs are identified or as your company’s resources change. manageable and addresses the steps you have planned for that item. A specific plan to implement each major change or improvement. You may gain increased respect in your community. a state consultant can assist you in this area. have a target date for completion and identify who is responsible for implementation. Each item should be prioritized. state and Federal agencies. but you should be pleased with the results. including the state on-site Consultation Programs and closest OSHA Area Office. Establishing a quality safety and health management system will take time and involve some resources. The more you do to involve them in the changes you are making. A good action plan has two parts: 1. Any good management system requires periodic review. A detailed description of the steps required will help you keep track of your progress. Take a careful look at each component of your safety and health program to determine what is working well and what changes are needed. the steps required. Remember. injury or workplace fatality. who is responsible and where you want to be when you finish. Once again. and many local. and increase efficiency and profit. Putting your action plan into operation at your workplace will be a major step toward implementing an effective safety and health program. Open communication with your employees is crucial to the success of your efforts. Keep your program on track by periodically checking its progress and by calling on a state consultant when you need assistance. the smoother your transition will be. suppliers of your durable equipment and raw materials. beginning with the highest priority item. the local safety council. You may save money through increased productivity and reduced workers’ compensation insurance costs. The best way to evaluate the success of your safety and health program is to have documentation of what you have done. your fellow businesspeople. Ensure that it is realistic. Remember that it is important to document your activities.
grounding.SELF-INSPECTION The most widely accepted way to identify hazards is to conduct safety and health inspections because the only way to be certain of an actual situation is to look at it directly from time to time. oiling. walkways. breakers. smoking rules. sprinklers. use of guards. You might want to start by selecting the areas that are most critical to your business. switches. special fixtures. and process and equipment information to build a foundation to help you determine what problems exist. location. Write down what you see or don’t see and what you think you should do about it. objects. switch-boxes. The checklists can give you some indication of where to begin taking action to make your business safer and more healthful for all of your employees. amounts used. grounding. grounding. feeding. diffusion. floor loads. warning signs. remote areas. brakes. work space. exhausting. Heating and Ventilation – type. storage. controls. maintenance. it will be easier for you to determine the actions needed to solve these problems. chains. institute the control procedures described at page 9 and establish your four-point safety and health program. Chemicals – storage. I 17 Building and Grounds Conditions – floors. repair. toxicity or other harmful effects. lockout/tagout. tool storage. national electric code compliance. methods for cleaning. Remember that a checklist is a tool to help. heights. material handling and storage methods. exits. Once the hazards have been identified. use and handling. work practices. leakage and spillage. lighting for tools and equipment. fuses. Make sure that each item is seen by you or your designee and leave nothing to memory or chance. adjusting. tools. Fire Prevention – extinguishers. Personnel – training. type of clothing. circuits. Receiving. conditions. Self-inspection is essential if you are to know where probable hazards exist and whether they are under control. materials. driveways. oiling. disposals. Use checklists only for guidance. temperature. types. insulation. couplings. cleaning methods. projection of materials. gears. These checklists are by no means all-inclusive and not all of the checklists will apply to your business. frames. pulleys. flywheels. separation of flammable materials and dangerous operations. layout. alarms. PPE. or adjusting machinery. shafts. platforms. schedules. personnel assigned. Hand and Power Tools – purchasing standards. Add information from your completed checklists to injury information. hazard communication requirements. controls. ramps. training. experience. ceilings. exits. belts. glare and shadow control. I Occupational Safety and Health Administration . handling. maintenance. not a definitive statement of what is mandatory. stairs. inspection. protective clothing and equipment. This section includes checklists designed to assist you in self-inspection fact-finding. motors. Don’t spend time with items that have no application to your business. methods of checking machines before use. employee information. explosion-proof fix- I I I I I I I Self-Inspection Scope Your self-inspections should cover safety and health issues in the following areas: I I Processing. job planning. Lighting – type. spills. Shipping and Storage – equipment. as you use the OSHA standards in your problem-solving process. extensions. supervision. intensity. purchasing standards. then expanding your self-inspection checklists over time to fully cover all areas that pertain to your business. Then. aisles. effectiveness. including hazard identification training. Begin a program of self-inspection in your own workplace. work areas. key ways. walls. transportation. junctions. Housekeeping Program – waste disposal. tools. sprockets. Machinery – points of operation. location. controls. humidity. training for material handling equipment. Electricity – equipment. labeling. natural and artificial ventilation and exhausting. storage areas.
assignment of responsibility.. (Note: These checklists are typical for general industry but not for construction or maritime industries. training in care and use. microwave. maintenance. rules of use. however. PPE – type. purchasing methods.18 tures in hazardous locations. air pressure tanks. method of assignment. age. fire. except minor injuries requiring first aid.? SAFETY AND HEALTH PROGRAM proJ Do you have an active safety and health safety gram in operation that includes general and health program elements as well as the management of hazards specific to your worksite? J Is the required OSHA Job Safety and Health Protection Poster displayed in a prominent location where all employees are likely to see it? numbers posted J Are emergency telephone found in case of where they can be readily emergency? be exposed to J Where employees mayphysical agents. safe driver programs. or other harmful radiation or substances posted where appropriate? I J Is the Summary of Work-Related Injuries and Illnesses (OSHA Form 300A) posted during the months of February. You should refer to OSHA standards for specific guidance that may apply to your work situation. rescue and medical duties and ways to report emergencies. size. repair.g. etc. First-Aid Program/Supplies – medical care facilities locations. storage. Transportation – motor vehicle safety. recorded as required on the OSHA 300 log? records and records of J Are employee medical hazardous substances employee exposure to or harmful physical agents up-to-date and in compliance with current OSHA standards? I J Are employee training records kept and accessible for review by employees. recording all work performed on the machinery and by training personnel on the proper care and servicing of the equipment. exposures to xties. include escape procedures and routes. March and April? RECORDKEEPING I I or J Are occupational injuriesonlyillnesses. vehicle maintenance. room capaciJ Are signs loading. carefully consider each item and then make your decision.toxic substances or harmful has J Is one person clearly responsible for the safety and health program? have a safety committee or J Do youup of management and laborgroup made representatives that meets regularly and reports in writing on its activities? OSHA HANDBOOK FOR SMALL BUSINESSES . appropriate information concerning employee access to medical and exposure records and Material Safety Data Sheets (MSDSs) been posted or otherwise made readily available to affected employees? concerning exit routes. floor ray. I Maintenance – provide regular and preventive maintenance on all equipment used at the worksite. You should add to them or delete items that do not apply to your business. waste disposal and training of personnel. as required by OSHA standards? Self-Inspection Checklists These checklists are by no means all-inclusive. chemical/biological incidents. critical plant operations. seat belts.) EMPLOYER POSTING J Have arrangements been made to retaineach records for the time period required for specific type of record? (Some records must be maintained for at least 40 years.) operating J Areitems suchpermits and records up-to-date for as elevators. accessible first-aid kits. biohazards. Evacuation Plan – establish and practice procedures for an emergency evacuation. bomb threat. standards observed. employee accounting following an evacuation. e. posted emergency phone numbers. liquefied petroleum gas tanks.
employees who render first aid only as a collateral duty do not have to be offered pre-exposure hepatitis B vaccine only if the employer includes and implements the following requirements in his/her exposure control plan: (1) the employer must record all first aid incidents involving the presence of blood or other potentially infectious materials before the end of the work shift during which the first aid incident occurred. 1992.aare they at least once year and on routine preventive maintenance schedule? J Are fire doors and shutters in good operating condition? shutters unobstructed J Are fire doors andobstructions. J Is your local fire department familiar with your facility. including universal precautions. (4) the employer must offer to initiate the hepatitis B vaccination series within 24 hours to all unvaccinated first aid providers who have rendered assistance in any situation involving the presence of blood or other potentially infectious materials.first aid kits easily accessible to periodically inspected and replenished as needed? first aid kits and supplies been approved J Havephysician. J If you have aand tested annually?is it certified as required have interior standpipes J If youinspected regularly? and valves. (2) the employer must comply with post-exposure evaluation.19 J Do you have a working procedure to handle in-house employee complaints regarding safety and health? advised of efforts and J Are your employees the safety and health proaccomplishments of gram made to ensure they will have a workplace that is safe and healthful? incentives for employees J Have you consideredexcel in reducing workor workgroups who place injury/illnesses? MEDICAL SERVICES AND FIRST AID an exposure incident J If employees have hadpathogens. indicating that they are adeby a quate for a particular area or operation? J Is there a hospital. ” as defined by the standard. prophylaxis and follow-up requirements of the Bloodborne Pathogens standard with respect to “exposure incidents. (3) the employer must train designated first aid providers about the reporting procedure. was an iminvolving bloodborne mediate post-exposure medical evaluation and follow-up provided? personnel for J Are medicalconsultationreadily availableemployadvice and on matters of ees’ health? J Are emergency phone numbers posted? fully supplied J Areeach work area. had appropriate training on procedures to protect them from bloodborne pathogens. and have available and understand how to use appropriate PPE to protect against exposure to bloodborne diseases?* *Pursuant to an OSHA memorandum of July 1. clinic. had hepatitis B vaccination made available to them. air and water pressure periodically as required? maintenance of automatic sprinkler sysJ Is the assigned to responsible persons or to a tems sprinkler contractor? metal guards J Are sprinkler heads protected bydamage? if exposed to potential physical Occupational Safety and Health Administration . its location and specific hazards? fire alarm system. or infirmary for medical care near your workplace or is at least one employee on each shift currently qualified to render first aid? J Is there an eye-washorstation or sink available for quick drenching flushing of the eyes and body in areas where corrosive liquids or materials are handled? FIRE PROTECTION who are expected to J Have all employees emergencies as part of respond to medical their job responsibilities received first aid training. are they have J If youflushedoutside privateafire hydrants. including and protected against their counterweights? J Are fire door and shutter fusible links in place? water J Are automatic sprinkler systemcheckedcontrol valves.
falling objects. J Are all spilled hazardous materials or infecincluding blood and other potentially tious materials. what is necessary for job tasks. or other potentially infectious materials? effects of occupationJ Is protection against thesound levels exceed al noise provided when those of the OSHA Noise standard? PPE J Are adequate work procedures. or penetrating actions? respirators J Are approvedCFR 1910. crushing.1030(b). are employers selecting appropriate and properly fitted PPE suitable for protection from these hazards and ensuring that affected employees use it? both the employer and the J Have trained on PPE procedures. head. contusions. hand. shields.required where employmeans provided and ees could be cut or where there is reasonably anticipated exposure to corrosive liquids. corrosive. face. eye. blood. sanitary and orderly? dry and appropriate J Are work surfaces kept the surfaces are slipmeans taken to assure resistant? liquids. when workers need it. PPE J Is allreadymaintained in a sanitary condition and for use? J Are food or beverages consumed only in areas where there is no exposure to toxic material. or foot protection) are present or are likely to be present? J If hazards or the likelihood of hazards are found. chemicals. abrasions.e. cleaned up immediately and according to proper procedures? and waste J Is combustible scrap.gov).20 J Is proper clearance maintained below sprinkler heads? J Are portable fire extinguishers provided inin adequate number and type and mounted readily accessible locations? Pathogens standard.134provided when needed? (See 29 for detailed information on respirators or check OSHA’s website at www. or reasonably anticipated to be contaminated with.employeesPPE been i. providedexists?worn where danger of falling objects J Are hard hats periodically inspected for damage to the shell and suspension system? protection J Is appropriate footfoot injuriesrequired where there is the risk of from hot.g. or other potentially infectious materials? See the OSHA Bloodborne J Areorappropriate procedures in place to dispose of decontaminate PPE contaminated with.whenand other equipment provided and used cleaning up spilled hazardous materials? J Are fire extinguishers recharged regularly with this noted on the inspection tag? J Are employees periodically instructed in the use of fire extinguishers and fire protection procedures? PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING J Has the employer determined whether hazards that require the use of PPE (e. protective goggles. and how to properly wear and adjust it? protective goggles or face shields providJ Areand worn where there is any danger of flyed ing particles or corrosive materials? glasses required J Are approved safetyareas where thereto berisk worn at all times in is a of eye injuries such as punctures. ” and J Are hard hats required.. or burns? lenses J Are employees who wear correctivewith harm(glasses or contacts) in workplaces ful exposures required to wear only approved safety glasses.osha. or other J Are protective gloves. or use other medically approved precautionary procedures? aprons. blood.. for the definition of “other potentially infectious materials. or poisonous substances. blood or other potentially infectious materials? GENERAL WORK ENVIRONMENT J Are all worksites clean. 29 CFR 1910. debrisfrom the worksite stored safely and removed promptly? OSHA HANDBOOK FOR SMALL BUSINESSES .
cleaned regularly? the minimum number of toilets and J Are facilities provided and maintained in washing a clean and sanitary fashion? by a cover. trench covers similar J Are manholetheir supports designedandcarry a covers.human glass walls.20 centimeters) above any adjacent floor or the ground? bridges J Are hazards?provided over conveyors and similar FLOOR AND WALL OPENINGS J Are covered metal waste cans used for oily or paint-soaked waste? oil and gas-fired J Are allfailure controls todevices equipped with flame prevent flow of fuel if pilots or main burners are not working? J Are paint spray booths. to possible impact. or other J Are surfaceinrepaired properly. orwalking otherwise made safe? J J Is there safe clearance for walking in aisles where motorized or mechanical handling equipment is operating? Are materials or equipment stored in such a way that sharp projections will not interfere with the walkway? Occupational Safety and Health Administration . of ficient thickness and type for the condition of use? or J Are gratessuchsimilar type covers over floor openings as floor drains designed to allow unimpeded foot traffic or rolling equipment? unused portions of service pits and J Are in use either covered or protected bypits not guardrails or equivalent? covers.1030). etc.7 glass doors.21 defined in J Is all regulated waste.) WALKWAYS J Are aisles and passageways kept clear and marked as appropriate? J Are wet surfaces covered with non-slip materials? holes the floor. or equivalent on stairways or ladder entrances)? J Are toeboards installed around the edges of permanent floor openings where persons may pass below the opening? withstand a J Areatskylight screens able to kilograms)? load of least 200 pounds (90.072 kilograms) when located in roadways and subject to vehicle traffic? or wall openings in J Are floor provided with doorsfire-resistant construction or covers compatible with the fire rating of the structure and J Are all work areas adequately illuminated? J Are pits and floor openings covered or otherwise guarded? spaces been evaluated for J Have all confined29 CFR 1910. dip tanks.that pass near moving or welding operations. J Is thesubjectin windows.? cleaned up vacuum J Is combustible dustsuspension ofwith a particles system to prevent dust in the environment? prevented from J Is metallic or conductive dustor around electrientering or accumulating on cal enclosures or equipment? J Are spilled materials cleaned up immediately? J Are changes of direction or elevations readily identifiable? aisles or walkways J Areoperating machinery.. and to truck rear axle load of at least 20.sufetc. a J Are floor openings guardedall sides (except at guardrail. discarded according to Federal. or similar operations arranged so employees will not be subjected to potential hazards? provided J Is adequate headroomwalkway? for the entire length of any aisle or J Are standard guardrails provided wherever aisle or walkway surfaces are elevated more than 30 inches (76. covered.146? (Permitcompliance with required confined spaces. state and local regulations? combustible dust rouJ Are accumulations ofelevated surfaces includtinely removed from ing the overhead structure of buildings.000 pounds (9. sidewalk.. asstandard (29the OSHA CFR Bloodborne Pathogens 1910. etc.
stacked. rolling.08 centimeters) of the top edge in any downward or outward direction? or stairways exit directly any J Where stairsvehicles may be operated.62 centimeters) of clearance between the handrails and the wall or surface they are mounted on? directly on a J Where doors or gates open so the swing stairway.2700 centimeters) wide? J Are exit doors side-hinged? OSHA HANDBOOK FOR SMALL BUSINESSES . or spreading? when J Are dock boards or bridge plates usedand transferring materials between docks trucks or railcars? EXITING OR EGRESS . falling.20 centimeters) in of travel and extend 22 inches (55.6576 meters) or landings 12 feet less? ELEVATED SURFACES handrails J Do standardatstair rails orrisers? on all stairways have least four J Are all stairways at least 22 inches (55. marked with visible or stairways that J Are doors. when notsigns? ately apparent. ” “STOREROOM.6576 meters) or less of vertical rise? angle no J Do stairsdegrees? more than 50 and no less than 30 treads J Are stairs of hollow-pan typethe panand landings filled to the top edge of with solid material? signs posted. or racked a it from tipping.34 centimeters)? capable of withstanding J Are stairway handrails(90.36 centimeters) above the leading edge of stair treads? J Is a permanent means of access and egress provided to elevated storage and work surfaces? J Is required headroom provided where necessary? elevated surfaces J Is materialinon manner to preventpiled.22 provided with a self-closing feature when appropriate? STAIRS AND STAIRWAYS landings have a J Do stairwaydirection of traveldimension measat least equal to ured in the the width of the stairway? vertical between stairway J Is thelimited todistance(3.7 kilograms). but could are neither exits nor access be mistaken for exits. showing the capacity? than 30 J Are surfaces that are elevated more with staninches (76. collapsing.88 centimeters) wide? stairs not less than J Do incheshave landing platformsthe direction 30 (76.? the J Are exit signs labeled with(12.16centimeter) toeboards? J Are step risers on stairs uniform from top to bottom? J Are steps slip-resistant? J Are stairway handrails located between 30 inches (76. ” etc. when J Are elevated surface loadappropriate.into adearea where are quate barriers and warnings provided to prevent employees from stepping into the path of traffic? J Are all exits amarked with an exit sign and illuminated by reliable light source? immediJ Are the directions to exits.70word “EXIT” in lettering at least 5 inches centimeters) high and the stroke of the lettering at least l/2inch (1.20 centimeters) and 34 inches (86. appropriately marked “NOT AN EXIT. ” “TO BASEMENT.20 centimeters) provided dard guardrails? all elevated beneath which peoJ Are or machinerysurfacesbe exposed to falling ple could objects provided with standard 4-inch (10.EVACUATION J Do stairway handrails have at least 3 inches (7. is a platform provided of the door does not reduce the width of the platform to less than 21 inches (53. passagewaysto exits. applied a load of 200 pounds within 2 inches (5.88 centimeters) in width at every 12 feet (3.
80 kilograms) or less in the direction of the exit traffic? J Are doors on cold storage rooms provided with an inside release mechanism that will release the latch and open the door even if the door is padlocked or otherwise locked on the outside? exit J Where alley. all joints steps and rails hardware and fittings securely attached. and moveable parts operating freely without binding or undue play? non-slip safety J Arerung ladder. or guarded? prohibited from J Are employees barrels. or other area where vehicles be operated. corrosive. locked.6576 meters) horizontal? exiting will be through J Where glass exit doors.. or rooms where from the absence of a second exit would increase the risk of injury from hot. or explosive substances? is installed J Where panic hardware it allow the on a to door required exit door.23 J Are all exits kept free of obstructions? least two means of egress provided J Are atelevated platforms. or other placing ladders on boxes. doors. flammable.serving asoraoverheadexit door? hibited from required J Are employees required to face the ladder when ascending or descending? ladders J Are employees prohibited from usingrungs. is ramp to 1 foot (0. door proJ Is a revolving. J Are allbetween maintainedsidegood tight.doors open directly onto any may street. or other faulty equipment? J Are employees instructed notastoause the top step of ordinary stepladders step? Occupational Safety and Health Administration . are the doors fully tempered and meet the safety requirements for human impact? EXIT DOORS ladders in condition. have missing steps. etc. poisonous. are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic? doors in both directions J Are locatedthat swingrooms where thereandfreare between is quent traffic provided with viewing panels in each door? PORTABLE LADDERS J Are there sufficient exits to permit prompt escape in case of emergency? precautions taken to protect J Are special during construction and repair employees operations? J Is the number of exits from each floor of a building and the number of exits from the building itself appropriate for the building occupancy load? that are J Are exit stairwaysparts of arequired to be separated from other building enclosed by at least 2-hour fire-resistive construction in buildings more than four stories in height.3048 meter) vertical and 12 feet (3. unstable bases to obtain additional height? that are required to serve exits J Are doorsand constructed so that theaspath of designed exit travel is obvious and direct? J Are windows that could be mistaken for exit doors made inaccessible by means of barriers or railings? the J Are exit doors able to be opened from of a key direction of exit travel without the use or any special knowledge or effort when the building is occupied? sliding. pits. suffocating. cleats. and not less than 1-hour fire-resistive construction elsewhere? as required exitJ Where ramps are usedthe part ofslope limited ing from a building. storm frameless glass doors. will open by applying a force of 15 pounds (6. andfeet provided on each metal or are ladder rungs and steps free of grease and oil? employees prohibited from placing ladJ Are in front of doors opening toward thealadder der unless the door is blocked open. broken side rails. or that are broken.
leaving lower portion of the blade unguarded? or moving parts of equipment J Are rotatingprevent physical contact? guarded to cord-connected. saws and safety guards? provided with appropriate tools used with J Are power attachments.48 centimeters) centerspaced at 12 to center? HAND TOOLS AND EQUIPMENT J Are all tools and equipment (both company and employee-owned) used at the workplace in good condition? J Are hand tools.24 J When portable rung ladders are used to gain access to elevated platforms.. does the ladder always extend at least 3 feet (0. roofs. and characteristics appropriate for the task? ground-fault J Areall temporary circuit interrupters provided on electrical 15 and 20 ampere circuits used during periods of construction? and hydraulic hoses J Are pneumatic checked regularly foron poweroperated tools deterioration or damage? ABRASIVE WHEEL EQUIPMENT GRINDERS J Is the work rest used and kept adjusted to within 1/8 inch (0. etc. electrically operated J Are alland equipment effectively grounded or tools of the approved double insulated type? guards in place J Are effectiveand sprockets onover belts.9144 meters) above the elevated surface? tool J Are tool cutting edges kept sharp so theskipwill move smoothly without binding or ping? J Are employees required to secure the base of a portable rung or cleat type ladder to prevent slipping. chains equipment such as concrete mixers. braces. or otherwise lash or hold it in place? legibly J Are portable metal ladders.Do Not marked with signs reading “CAUTION Use Around Electrical Equipment” or equivalent wording? employees J Areguys. as proper shields. gin poles. face J Are appropriate using hand tools or shields. which develop mushroomed heads during use.? J Are metal ladders inspected for damage? the rungs of ladders uniformly J Areinches (30. or recommended the manufacturer? equipped with J Are portable circular sawsthe base shoe? guards above and below to J Are circular saw guards checked theensure that they are not wedged up.2700 centimeters) or less? available and used J Is hoisting equipmentand are hoist ratingsfor lifting heavy objects. air compressors. reconditioned or replaced as necessary? Are broken or fractured handles on hammers. axes and similar equipment replaced promptly? J J Are worn or bent wrenches replaced? appropriate J Are tools? handles used on files and similar J Are employees aware of hazards caused by faulty or improperly used hand tools? safety glasses.prohibited from using ladders as skids. punches. or for other than their intended purposes? only adjust extenJ Are employees instructed toat a base (not sion ladders while standing while standing on the ladder or from a position above the ladder)? J Are tools stored in abedry. etc.3175 centimeter) of the wheel? OSHA HANDBOOK FOR SMALL BUSINESSES . used while equipment that might produce flying materials or be subject to breakage? jacks checked periodically to J Are in good operating condition? ensure they are J Arealltool handles wedged tightly into the heads of tools? J Are portable fans provided with full guards or screens having openings 1/2 inch (1.. by guards. such as chisels. secure location where they cannot tampered with? face protection used J Is eye andor tempered studs or when driving hardened nails? PORTABLE (POWER OPERATED) TOOLS AND EQUIPMENT similar equipment J Are grinders. etc. etc. pulleys..
safety use appropriate PPE such as hard goggles. safety shoes and ear protectors? MACHINE GUARDING a training program to instruct employJ Is theresafe methods of machine operation? ees on to ensure that J Is there adequate supervision machine operatemployees are following safe ing procedures? J Are fixed ortopermanently mounted grinders connected their electrical supply system with metallic conduit or other permanent wiring method? grinder J Does each switch? have an individual on and off control J Is each electrically operated grinder effectively grounded? J Are new abrasive wheels visually inspected and ring tested before they are mounted? and proJ Are dust collectorsused powered exhaustsprovided on grinders in operations that duce large amounts of dust? on grinders that J Are splash guards mountedcoolant from reachuse coolant to prevent the ing employees? J Is there a regular program of safety inspection of machinery and equipment? J Is all machinery and equipment kept clean and properly maintained? around and J Is sufficient clearance provided safe operabetween machines to allow for tions. J Do sideand 75 percentthethe wheelnut and flange of diameter? J Are bench and pedestal grinders permanently mounted? J Are goggles or face shields always worn when grinding? J Is the maximum revolutions per minute (rpm) rating of each abrasive wheel compatible with the rpm rating of the grinder motor? tools inspected J Are powder-actuatedeach day before for obuse? structions or defects have and J Do powder-actuated tool operatorshats. material handling and waste removal? machinery securely placed J Is equipment andprevent tipping or other and anchored to movement that could result in personal injury? a power J Is thereoperator’s shut-off switch within reach of the position at each machine? electric power to each J Canfor maintenance.25 side J Is the adjustable tongue on the topwithinof the 1/4 grinder used and kept adjusted to inch (0.1336 J Are all pulleys floorbelts within level properly meters) of the or working guarded? J Are all moving chains and gears properly guarded? Occupational Safety and Health Administration .40inches (17.6350 centimeters) of the wheel? guards cover spindle.machine be locked out or security? of J Are the noncurrent-carrying metal partsand electrically operated machines bonded grounded? arJ Are foot-operated switches guarded or by perranged to prevent accidental actuation sonnel or falling objects? J Is cleanliness maintained around grinders? POWDER-ACTUATED TOOLS J Are employees who operate powder-actuated tools trained in their use and required to carry a valid operator’s card? powder-actuated tool stored in J Is eachcontainer when not being used?its own locked sign at least 7 J Is a10 inches (25. repair. set up and servicing.78 centimeters) by centimeters) with bold face type reading “POWDER-ACTUATED TOOL IN USE” conspicuously posted when the tool is being used? tools J Are powder-actuatedused? left unloaded until they are ready to be J Are manually operated valves and switches controlling the operation of equipment and machines clearly identified and readily accessible? J Are all emergency stop buttons colored red? and 7 feet (2.
adjusting.2700 centimeters) when operating within 7 feet (2. J Are provisions made to prevent machines from automatically starting when power is restored after a power failure or shutdown? for equipment does J If the power disconnect electrical control cirnot also disconnect the cuit. are the appropriate electrical enclosures identified and is a means provided to ensure that the control circuit can also be disconnected and locked out? of control circuits J Is the locking outpower disconnectsinstead of locking out main prohibited? equipment control valve handles J Are allwith a means for locking out? provided that stored J Does the lockout procedure requireetc. is a safeshutprocedure locked out and job established and rigidly followed? J J Are machines constructed so as to be free from excessive vibration when the largest size tool is mounted and run at full speed? If machinery is cleaned with compressed air. or J When machineoperator to leave the control size require an station and part of the machine could move if accidentally activated. tor’s hands? containers J Are revolving drums. is air pressure controlled and PPE or other safeguards utilized to protect operators and other workers from eye and body injury? with a J Are fan blades protectedl/2 inchguard having openings no larger than (1. rotating parts.26 on machines that J Are splash guards mountedcoolant from reachuse coolant to prevent the ing employees? protect the J Are methods providedintothe machine operator and other employees area from hazards created at the point of operation. or setting up operations? OSHA HANDBOOK FOR SMALL BUSINESSES . barrels andinterlocked guarded by an enclosure that is with the drive mechanism so that revolution cannot occur unless the guard enclosure is in place? and mandrels have firm and J Do arborsand are they free from play? secure bearings. flying chips and sparks? guards secure and J Are machinecause a hazard whilearranged so they do not in use? are used for placing and J If special hand toolsdo they protect the operaremoving material. J If equipment ortagged.1336 meters) of the floor? used for ripping equipped J Are sawsdevices and spreaders? with antikickback arm saws J Are radial will gently so arranged that the cutting head return to the back of the table when released? LOCKOUT/TAGOUT PROCEDURES J Is all machinerytoorbeequipment capable of movement required de-energized or disengaged and blocked or locked out during cleaning. configuration.) be reenergy (mechanical. air. ingoing nip points. servicing. hydraulic. is the part required to be separately locked out or blocked? lines cannot be down. leased or blocked before equipment is locked out for repairs? employees provided J Are appropriatepersonal safety locks? with individually keyed employees required to keep personal conJ Are of their key(s) while they have safety locks trol in use? required J Is itthe hazardthat only the employee exposed to can place or remove the safety lock? required employees safety J Is itthe lockoutthat attempting acheck theafter of by startup making sure no one is exposed? instructed J Are employeesstop button to always push the control circuit prior to re-energizing the main power switch? provided to identify any or J Is there a meansare working on locked-out all employees who equipment by their locks or accompanying tags? sufficient number J Are a or tags and safety of accident prevention signs padlocks provided for any reasonably foreseeable repair emergency? operations.
CUTTING AND BRAZING J Are only authorized and trained personnel permitted to use welding. green black for inert gas and air hoses? pressure-reducing regulators used only J Are gas and pressures for which they are in-for the tended? of arc welding J Is open circuit (no-load) voltage possible and and cutting machines as low as not in excess of the recommended limits? are automatic J Under wet conditions.ofregulators. deep or leakage? used in handling J Is caresafety valves. J Before and gas released? is the valve closed J Are cable connectors adequately insulated? to be J When the objecthazardswelded cannot be moved and fire cannot be removed. or protected by fire-resistant shields? personnel J Areshock whenprotected from possible electrical floors are wet? precautions combustibles J Arethe other sidetaken to protectwhen welding on of metal walls is underway? Occupational Safety and Health Administration . J Are cylinders. cutting. ined for obvious signs of defects. regulators.27 WELDING. except of with at a burner or in a standard torch? J Are only approved apparatuses (torches. unless they are secured on special trucks? without fixed J Do cylindersnon-adjustablewheels have keys. NO ” or SMOKING. etc. OR OPEN LIGHTS.. manifolds) used? from sources J Are cylinders kept awaygangways? of heat and elevators. MATCHES. reliefand storage of cylinders. or J Is it prohibited to use cylinders as rollers or supports? J Are empty cylinders appropriately marked and their valves closed? J Are signs posted reading “DANGER. sparks and slag? watchers assigned when welding or J Are fireis performed in locations where a sericutting ous fire might develop? J Are combustible floors kept wet. hoses kept free oily or greasy substances? J Are electrodes removed from the holders when not in use? required that electric power to the welder J Is itshut off when no one is in attendance? be J Is suitable fire extinguishing equipment available for immediate use? to J Is the welder forbidden hiscoil or loop welding electrode cable around body? machines J Are wetuse? thoroughly dried and tested before electrode lead cables J Are work and wear and damage. andfrequently inspected for replaced when needed? J Is care taken not to drop or strike cylinders? J Are regulators removed and valve-protection caps put in place before moving cylinders. pressure reducing valves. or wrenches on stem valves when in service? gases stored J Are liquefiedvalve covers inand shipped valveend up with place? crack a fuel J Are employees trained never to of ignition? gas cylinder valve near sources a regulator is removed. valves. or brazing equipment? Does each operator have a copy of and follow the appropriate operating instructions? the acetylene J Is red used to identifyfor the oxygen(and other hose and fuel-gas) hose. acetylene generators.and apparatuses couplings. to prevent damage? precautions to prevent the mixture J Areair or oxygen takenflammable gases. are shields used to confine heat. covered with damp sand. stairs.voltage used? controls for reducing no-load J Is grounding of the machine frame and safety ground connections of portable machines checked periodically? J examJ Are compressed gas cylinders regularlyrusting. the equivalent? cylinder valves. handles.
28 and other J Are used drums. helmets. is of the container checked? compressed air is used with abrasive J Whencleaning equipment. barrels. back. tankssubstances conthat tainers thoroughly cleaned of could explode. and tor preset to 40 psi required? prohibited from J Are employeesclean up or move using compressed air to combustible dust if such action could cause the dust to be suspended in the air and cause a fire or explosion hazard? COMPRESSORS/AIR RECEIVERS J Are compressors equipped with pressure relief valves and pressure gauges? air intakes installed and J Are compressorto ensure that only clean. is the operating blast valve a type that must be held open manually? compressed air is to inflate auto J Whenare a clip-on chuck usedan inline regulatires. top and provide sides? employees J Are compressedstrictly prohibited from directing air towards a person? J Are employees prohibited from using highly compressed air for cleaning purposes? J When compressed air is used to clean clothing. hand shields and goggles meet appropriate standards? tected with PPE and clothing? adequate J Is a check made for or cutting ventilation in and where welding is performed? J When working in confined places. springloaded safety valves? total relieving the safety J Is the able to preventcapacity ofin the receiver valve pressure from exceeding the maximum allowable working pressure of the receiver by more than 10 percent? with a J Is every airatreceiver provided for the drain pipe and valve the lowest point removal of accumulated oil and water? J Are safety devices on compressed air systems checked frequently? pressure system is reJ Before aiscompressor’s bled off and the system paired. ignite. the pressure locked out? warn of the automatic J Are signs postedoftothe compressors? starting feature belt drive system totally enclosed to J Is theprotection for the front. or produce toxic vapors before hot work begins? compressed air for J When usingwear protective chipcleaning. equipped so as uncontaminated air enters the compressor? J Are air filters installed on the compressor intake? operated and lubricated in J Are compressorsthe manufacturer’s recomaccordance with mendations? receiver J Is everyand one orequipped with a pressure gauge more automatic. or brazing operations proby Do eye protection. are employees trained to reduce the pressure to less than 10 pounds per square inch (psi)? J Are compressed air receivers periodically drained of moisture and oil? all safety valves tested at J Aredetermine whether they areregular intervals to in good operating condition? J Is there a current operating permit? inlet air receivers and piping systems J Is thefree ofofaccumulated oil and carbonaceous kept materials? OSHA HANDBOOK FOR SMALL BUSINESSES . are environmental monitoring tests done and means provided for quick removal of welders in case of an emergency? COMPRESSORS AND COMPRESSED AIR J Are safety chains or other suitable locking devices used at couplings of high-pressure hose lines where a connection failure would create a hazard? air is used to empty conJ Before compressedthe safe working pressure tainers of liquid. do guarding and employees PPE? J employees exposed to the hazards created J Arewelding. cutting.
ground. electric arcs. periodically for corrosion. or with a collar or recess to protect the valve? cylinders legibly J Are type of gas? marked to clearly identify the gas cylinders stored in areas J Are compressedexternal heat sources such as protected from flame impingement.FORKLIFTS J Is each overhead electric hoist equipped with a limit device to stop the hook at its highest and lowest point of safe travel? each hoist automatically and hold J Will load up to 125 percent ofstoprated load if any its its actuating force is removed? employees properly trained in the use J Are type of industrial truck they operate? of the J Are only trained personnel allowed to operate industrial trucks? overhead protective equipment J Is substantialhigh lift rider equipment? provided on the required J Areand enforced?lift truck operating rules posted indusJ Is directional lighting provided on each less trial truck that operates in an area with than 2 footcandles per square foot of general lighting? truck have a warning J Does each industrial or other device that can horn. falling. gong.29 COMPRESSED GAS CYLINDERS J Are cylinders with a water weight capacity over 30 pounds (13. general cracks. intense radiant heat. or working platform? chains J Are employees prohibited from usingand pro-or rope slings that are kinked or twisted hibited from using the hoist rope or chain wrapped around the load as a substitute for a sling? J Are all valves closed off before a cylinderatisthe moved. or any other defect that might indicate a weakness or render them unfit for service? the periodic check of low-pressure fuel J Doescylinders include a close inspection of the gas cylinders’ bottoms? HOIST AND AUXILIARY EQUIPMENT J Is the operator instructed to avoid carrying loads above people? INDUSTRIAL TRUCKS .6 kilograms) equipped with a means to connect a valve protector device. be clearly heard above normal noise in the areas where it is operated? Occupational Safety and Health Administration . whistle.1336 meters) of the floor. or rolling? gas J Are cylinders containingaliquefied fuelthat the stored or transported in position so safety relief device is always in direct contact with the vapor space in the cylinder? placed on J Are valve protectors always not in use cylinders when the cylinders are or connected for use? rated load each hoist J Is thevisible to theofoperator? legibly marked and stops J Aretrolley provided at the safe limits of travel for hoists? plainly J Are the controls of hoiststravel or marked to indicate the direction of motion? J Is each cage-controlled hoist equipped with an effective warning device? or other suitable deJ Are close-fitting guardshoist to ensure that vices installed on each hoist ropes will be maintained in the sheave grooves? chains or J Are all hoistfull range ofropes long enough to handle the movement of the application while maintaining two full wraps around the drum at all times? points or contact J Are guards provided for nipand sheaves perpoints between hoist ropes manently located within 7 feet (2. or high-temperature lines? located or stored in areas J Are cylindersbe damaged by passing orwhere they will not falling objects or subject to tampering by unauthorized persons? cylinders or transported a manJ Are to preventstored from creating ainhazard by ner them tipping. when the cylinder is empty and completion of each job? checked J Are low-pressure fuel gas cylindersdistortion.
before entry? OSHA HANDBOOK FOR SMALL BUSINESSES . whether loaded or empty? J Are fire control sprinkler heads kept clean? signs posted in J Are “NO SMOKING”paint booths and spray areas. substantial ble material? J Are unauthorized employees prohibited from riding on trucks? from driving up J Are operators prohibited of a fixed object?to anyone standing in front J Are arms and legs kept inside the running lines of the truck? handled J Areofloadstruck? only within the rated capacity the J Are trucks in need of repair removed from service immediately? SPRAYING OPERATIONS J Are spray booth floors and baffles noncombustible and easily cleaned? kept out of the J Is infrared drying apparatusoperations and is spray area during spraying the spray booth completely ventilated before using the drying apparatus? J Is the electric drying apparatus properly grounded? fixtures for spray booths located J Are lightingbooth with the interior lighted outside the through sealed clear panels? motors for J Are the electric or ducts? exhaust fans placed outside booths J Are belts and pulleys inside the booth fully enclosed? J Do ducts have access doors to allow cleaning? J Do all drying spaces have adequate ventilation? ENTERING CONFINED SPACES J Is adequate ventilation provided before spraying operations are started? J Is mechanical ventilation provided when spraying operations are performed in enclosed areas? is J When mechanical ventilationso provided during spraying operations. operating electrical motors and other ignition sources? illuminate spray J Are portable lamps usedatohazardous location? areas suitable for use in J Is approved respiratory equipment provided and used when appropriate during spraying operations? cleaning have a J Do solvents used for Fahrenheit (deg. as acids or caustics. combustible dust.096 meters) least sparks. at (6. or ignitable fibers may be present approved for such locations? spray surfaces and J Is the20 feetarea free of hotfrom flames.that operate where flammable gases.30 the brakes industrial truck capable J Arebringing the on eachto a complete and safe vehicle of stop when fully loaded? parking brake the industrial truck J Does thethe vehicle fromofmoving when unatprevent tended? trucks J Are industrial vapors. J Are spray or otherconstructed noncombustimasonry. is it arranged that it will not circulate the contaminated air? of J Are confined spaces thoroughly emptiedsuch any corrosive or hazardous substances. paint rooms. paint storage areas? J Is the spray area kept clean of combustible residue? booths of metal.flash point to 100 degrees F) or more? J Are motorized hand and hand/rider trucks designed so that the brakes are applied and power to the drive motor shuts off when the operator releases his or her grip on the device that controls the truck’s travel? trucks with J Are industrialare operatedinternal combustion engines that in buildings or enclosed areas carefully checked to ensure that such operations do not cause harmful concentrations of dangerous gases or fumes? safe distances maintained from J Areelevated ramps and platforms? the edges of prohibited from J Are employeeselevated portionsstanding or passing under of trucks.
whose sole responsibility is to watch the work in progress. or other means? J Is all portable electrical equipment used inside confined spaces either grounded and insulated or equipped with ground fault protection? compressed gas J Are confined space? bottles forbidden inside the J Before gas welding or burning is started in a confined space.. is sufficient air provided to assure combustion without reducing the oxygen concentration of the atmosphere below 19. identified? hazards J Are employees aware of thethey may involved with the various chemicals be exposed to in their work environment. are hoses checked for leaks. etc. agitators. which may cause harm by inhalation. such as ammonia. sound an alarm if necessary and render assistance? standby employee appropriately J Is theequipped to handle an emergency?trained and J Are employees prohibited from entering the confined space without lifelines and respiratory equipment if there is any question as to the cause of an emergency? equipment J Is approved respiratorythe confinedrequired if the atmosphere inside space cannot be made acceptable? equipment such as salamanders. or skin absorption or contact. J Are alland equipment insideor other moving parts confined spaces locked out if they present a hazard? ventilation J Is either natural or mechanicalentry? provided prior to confined space appropriate atmospheric tests performed J Arecheck for oxygen deficiency. torches. etc. valved off and blanked or disconnected and separated before entry? impellers. torches lighted only outside the confined area and the confined area tested for an explosive atmosphere each time before a lighted torch is taken into the confined space? J If employees will be using oxygen-consuming Occupational Safety and Health Administration . is it possible for vehicle exhaust or carbon monoxide to enter the space? ENVIRONMENTAL CONTROLS J Are all work areas properly illuminated? J Are employees instructed in proper first aid and other emergency procedures? J Are hazardous substances. in a confined space. or space thatmaterials corrosive inert. sure time limits. toxic subto stances and explosive concentrations in the confined space before entry? provided for the J Is adequate illuminationconfined space? work to be performed in the inside the confined space J Is the atmosphereor continuously monitored frequently tested during work? equipped J Is there a trained and outside thestandby employee positioned confined space. ingestion. chlorine.5 percent by volume? used J Whenever combustion-type equipment is to in a confined space.31 lines to a confined contain J Are alltoxic. of respirators.? to chemicals in the J Is employee exposure acceptable levels? workplace kept within J Can a less harmful method or product be used? J Is the work area ventilation system appropriate for the work performed? J Are spray painting operations performed in spray rooms or booths equipped with an appropriate exhaust system? to conJ Is employee exposureusewelding fumes expotrolled by ventilation. are provisions made ensure the exhaust gases are vented outside of the enclosure? decaying J Is each confined space checked for may provegetation or animal matter which duce methane? for possible J Is the confined space checkedcontain toxic industrial waste which could properties? J If the confined space is below ground and near areas where motor vehicles will be operating. blood and other potentially infectious materials. epoxies. caustics. furnaces. flammable.
saws and other machinesindustriproduce respirable dusts vented to an al collector or central exhaust system? systems deJ Are all local exhaust ventilationflow and volsigned to provide sufficient air ume for the application.g. etc. pans.g.)? J Is PPE provided. all fixed work J Wherebeen provided with have cooling or air areas spot conditioning? J Are employees screened before ifassignment to areas of high heat to determine their health might make them more susceptible to having an adverse reaction? working on streets and roadJ Are employeesexposed to the hazards of traffic ways who are required to wear bright colored (traffic orange) warning vests? stacks and air intakes located J Are exhaustcontaminated air will not be re-so that nearby circulated within a building or other enclosed area? J Is equipment producing ultraviolet radiation properly shielded? precautions observed where J Are universalexposure to blood or other pooccupational tentially infectious materials can occur and in all instances where differentiation of types of body fluids or potentially infectious materials is difficult or impossible? FLAMMABLE AND COMBUSTIBLE MATERIALS waste J Are combustible scrap.are usedcarbon ings or other are the monoxide levels kept below maximum acceptable concentration? been a J Hasinthere facilitiesdetermination that noise levels the are within acceptable levels? taken to J Are steps beingexcessiveuse engineering controls to reduce noise levels? J Are proper precautions being taken when handling asbestos and other fibrous materials? labels and signs used to J Are cautionsubstances (e.) stored in metal receptacles and promptly removed from the worksite? practiced to J Is proper storagespontaneousminimize the risk of fire. J Are wet the emission ofwhen practicable. parts cleaning tainers when not use tanks.32 welders J Arewith flashand other nearby workers providshields during welding operaed tions? other vehicles in buildJ If forklifts andenclosed areas. and are ducts not plugged and belts not slipping? physical J Are employees’ assigned capacities assessed to jobs requiring before they are heavy work? employees instructed in J Are for lifting heavy objects? the proper manner heat is a problem. to prevent airborne asbestos fibers.. used and maintained wherever required? written standard J Are there the selection andoperating procedures for use of respirators where needed? J J Is all water provided for drinking. bloodborne pathogens)? methods used. debris and covered materials (oily rags.g. vapor on drums and combustible liquid and liquid tight? kept in closed conJ Are all flammableinliquids(e.. including combustion? tanks used to J Are approved containers andand combustible store and handle flammable liquids? connections J Are allpiping.. washing and cooking potable? J Are all outlets for water that is not suitable for drinking clearly identified? Are restrooms and washrooms kept clean and sanitary? OSHA HANDBOOK FOR SMALL BUSINESSES . etc. asbestos)warn of hazardous and biohazards (e. silica dust and similar hazardous materials? examined and J Are engineering controlsscheduled basis?maintained or replaced on a J Is vacuuming with appropriate equipment used whenever possible rather than blowing or sweeping dust? that J Are grinders.
or atmosphere temperature changes? equipped with J Are storage tanksrelieve excessiveemergency venting that will internal pressure caused by fire exposure? J Are rulesofenforced in areas involving storage and use hazardous materials? HAZARDOUS CHEMICAL EXPOSURE aware of the potential hazards J Are employeessafe handling practices for situand trained in ations involving various chemicals stored or used in the workplace such as acids.Ordinary combustible material fires. “CAUSTICS”? J Are fuel gas cylinders and oxygen cylinders separated by distance and fire-resistant barriers while in storage? fire extinguishers selected J Arethe types of materials in theand provided for areas where they are to be used? Class A .33 of flammable liquids grounded J Are bulk drumscontainers during dispensing? and bonded to flammable and comJ Do storage rooms forexplosion-proof lights bustible liquids have and mechanical or gravity ventilation? handled J Is liquefiedinpetroleum gas stored. are the nozzle arranged that water will not be sprayed into operating electrical switchboards and equipment? safety cans used J Arecombustible liquidsfor dispensingofflammable or at the point use? J Are all spills of flammable or combustible liquids cleaned up promptly? J Are storage tanks adequately vented to pre. labeled as to e. J Are appropriate fire extinguishers mounted within 75 feet (22. etc. gas or grease fires. respirators. maintained and tagged at intervals not to exceed one year? J Are all extinguishers fully charged and in their designated places? Occupational Safety and Health Administration . phenols. J Are all containers. etc.86 meters) of outside areas containing flammable liquids and within 10 feet (3..g. practices and used accordance with safe and standards? signs on liquefied J Are “NO SMOKING” and inpostedwhere flampetroleum gas tanks areas mable or combustible materials are used or stored? liquefied petroleum J Areprevent damage fromstorage tanks guarded to vehicles? and flammable liquids J Are all solvent wastescovered containers until kept in fire-resistant. they are removed from the worksite? used whenever possible J Is vacuuming or sweeping combustiblerather than blowing dust? firm separators placed between containers J Arecombustibles or flammables that are stackof ed one upon another to ensure their support and stability? are J Where sprinkler systemsheadspermanently or so directed installed.? exposure J Is employeelevels? to chemicals kept within acceptable showers J Are eye-wash fountains and safety chemicals provided in areas where corrosive are handled? such as vats.or vent the development of excessive vacuum pressure as a result of filling. Class B .their contents.. are adequate means readily J Are extinguishers free from obstructions or blockage? J Are all extinguishers serviced. eye protection. epoxies. etc. bases.048 meters) of any inside storage area for such materials? J Are all employees required to use personal protective clothing and equipment when handling chemicals (gloves.)? toxic J Are flammable or whenchemicals kept in closed containers not in use? chemical piping J Aretheir content? systems clearly marked as to J Where corrosive liquids are frequently handled in open containers or drawn from storage vessels or pipelines.Flammable liquid. caustics. emptying.storage tanks. Class C .Energized-electrical equipment fires.
where applicable? J If hazardous substances are used in your processes.exhaust ventilation vapors. is carbon monoxide kept within acceptable levels? than blowing or J Is vacuuming used rather possible for cleanup? sweeping dust whenever toxic. or anesthetic stored in remote or isolated locations when not in use? HAZARDOUS SUBSTANCES COMMUNICATION used in J Is there a list of hazardous substancesavailable your workplace and an MSDS readily for each hazardous substance used? written J Is there a currentexposureexposure control plan for occupational to bloodborne pathogens and other potentially infectious materials. or mists that may be generated in your workplace? J Is there a written hazard communication program dealing with MSDSs. with product identity and a hazard warning (communication of the specific health hazards and physical hazards)? an employee training program J Is there substances that includes: for hazardous I an explanation of what an MSDS is and how to use and obtain one. J If you have a respirator protection the correct are your employees instructed on usage and limitations of the respirators? Are the respirators National Institute for Occupational Safety and Health (NIOSH)approved for this particular application? Are they regularly inspected. cleaned. spray painting.) labeled (i. smoke. labeling and employee training? substance J Is each container for a hazardousetc. gases. other factors headaches. of discomfort when they use solvents or other chemicals? J Are respirators stored in a convenient. irritation. buffing. vats. and/or vapor degreasing? I I OSHA HANDBOOK FOR SMALL BUSINESSES . or sensitization of the skin? considered having an industrial J Have you or environmental health specialist hygienist evaluate your operation? J J Is PPE used and maintained whenever necessary? written standard J Are there the selection andoperating procedures for use of respirators where needed? program. do you have a medical or biological monitoring system in operation? you familiar with the threshold limit values J Arepermissible exposure limits of airborne conor taminants and physical agents used in your workplace? procedures been J Have appropriate controlmaterials. sanitized and maintained? J If internal combustion engines are used. and are they adequate for emergencies? Are employees prohibited from eating in areas where hazardous chemicals are present? J Is there a dermatitis problem? Do employees complain about dryness. bottles. J Are materials that give offfumes asphyxiant. irritation. clean and sanitary location. storage tanks. suffocating.34 available for neutralizing or disposing of spills or overflows and performed properly and safely? operating procedures established J Are standard being followed when cleaning up and are they chemical spills? J Do employees complain aboutordizziness. identification of where an employee can see I J Is operational ventilation equipment provided for removal of contaminants from production grinding. MSDS contents for each hazardous substance or class of substances. explanation of “A Right to Know”. including instituted for hazardous safe handling practices and the use of respirators and ventilation systems? are hazardous substances J Whenever possible. nausea..e. solvents. designed and exhausted handled in properly booths or similar locations? general dilution or local J Do you usesystems to control dusts. fumes.
ELECTRICAL J Does the employee training program on the bloodborne pathogens standard contain the following elements: I I an accessible copy of the standard and an explanation of its contents. proper use. etc. and who to contact and what to do in an emergency. maintained. an explanation of the use and limitations of methods that will prevent or reduce exposure. labels and color coding. an explanation of the modes of transmission of Bloodborne Pathogens. work practices and PPE. or adjusted. and details of the hazard communication program. how to obtain information on the types. including how to use the labeling system and MSDSs. including appropriate engineering controls. location. location of physical and health hazards in particular work areas and the specific protective measures to be used. modifications. vending grounded? I I I I I J Do extension cords have a grounding conductor? J Are multiple plug adaptors prohibited? ground-fault circuit J Areeach temporary 15 orinterrupters installed on 20 ampere. an explanation of the appropriate methods for recognizing tasks and the other activities that may involve exposure to blood and other potentially infectious materials. selection. 120 volt alternating current (AC) circuit at locations where construction. and an explanation of signs. proper use. Occupational Safety and Health Administration . including the methods of reporting the incident and the medical follow-up that will be made available. locked out or tagged. demolition. polishers. an explanation of the employer’s exposure control plan and the means by which employees can obtain a copy of the written plan.. a general explanation of the epidemiology and symptoms of bloodborne diseases. handling. decontamination and disposal of PPE. I I I I I I require compliance with OSHA J Do youfor all contract electrical work? standards required to report any obviJ Are all employeesor property in connection ous hazard to life with electrical equipment or lines as soon as possible? I J Are employees instructed to make preliminary inspections and/or appropriate tests to determine conditions before starting work on electrical equipment or lines? are to be J When electrical equipment or linesare necesserviced. removal. whenever possible? and equipment J Are portable electrical toolsinsulated type? grounded or of the double as vacuum J Are electrical appliances suchmachines. and their limitations.35 the written hazard communication program. decontamination and disposal of PPE. information on the hepatitis B vaccine. I I J Are employees trained in: I how to recognize tasks that might result in occupational exposure. engineering controls and PPE. how to use work practice. sary switches opened. an explanation of the basis for selection of PPE. cleaners. removal. an explanation of the procedure to follow if an exposure incident occurs. information on the types. information on the appropriate actions to take and persons to contact in an emergency involving blood or other potentially infectious materials. handling. I I information on post-exposure evaluations and follow-up. location.
do they meet the National Electrical Code (NEC) for hazardous locations? J Is sufficient access and working space provided and maintained around all electrical equipment to permit ready and safe operations and maintenance? openings (including conduit J Are all unusedelectrical enclosures and fittings knockouts) in closed with appropriate covers. ropes. underground. and is the cord jacket securely held in place? Are flexible cords and cables free of splices or taps? J Are electrical enclosures such as switches. cable J Are alland secure? and raceway connections intact locations. equipment. etc. other side of walls. receptacles. or excavations are being performed? J Are all temporary circuits protected by suitable disconnecting switches or plug connectors at the junction with permanent wiring? J Are all electrical raceways and enclosures securely fastened in place? J Are all energized parts of electrical circuits and equipment guarded against accidental contact by approved cabinets or enclosures? J Do you have electrical installations in hazardous dust or vapor areas? If so. or similar work is begun? metal measuring J Aresimilar devices withtapes. equipment and enclosures? OSHA HANDBOOK FOR SMALL BUSINESSES . etc. floor. tools. fixtures. or plates? wiring and cords frayed J Are exposed insulation repairedwithreplacedor deteriorated or promptly? J clamps or other securing means provided J Areflexible cords or cables at plugs... drilling. receptaon cles. junction boxes. etc.) protection provided in the J Is low voltagemotors driving machines orcontrol device of equipment that could cause injury from inadvertent starting? switch or circuit J Is each motor disconnectingof the motor conbreaker located within sight trol device? motor J Is eachor is thelocated within sight of its controller controller disconnecting means able to be locked open or is a separate disconnecting means installed in the circuit within sight of the motor? controller that exceeds J Is thehorsepowerfor each motor or above the two rated equal to rating of the motor it serves? J Is the use of metal ladders prohibited where the ladder or the person using the ladder could come in contact with energized parts of equipment.36 alterations. plugs.) determined before digging. hand-lines or metallic thread woven into the fabric prohibited where they could come in contact with energized parts of equipment or circuit conductors? J Are disconnectingofswitches for electrical to motors in excess two horsepower able open the circuit when the motor is stalled without exploding? (Switches must be horsepower rated equal to or in excess of the motor rating. or circuit conductors? J Are all disconnecting switches and circuit breakers labeled to indicate their use or equipment served? J Are employees who regularly work on or lines around energized electrical equipment or instructed in cardiopulmonary resuscitation (CPR)? employees prohibited from J Areenergized lines or equipmentworking alone on over 600 volts? J Are disconnecting means always opened before fuses are replaced? interior wiring systems include proviJ Do allfor grounding metal parts of electrical sions raceways. are J In wet or damp appropriate forelectrical tools and equipment the use or location or otherwise protected? lines J Is the location of electrical powerunder and cables (overhead. provided with tight-fitting covers or plates? cord.
are outlets or taps to alert employees that the water is unsafe and not to be used for drinking. valve. or are other measures taken to control vapors before restarting the engine? tank caps replaced J Are fuel the engine? and secured before starting Occupational Safety and Health Administration . evaporated. the nozzles self-closing? IDENTIFICATION OF PIPING SYSTEMS J Is approved hearing protective equipment (noise attenuating devices) available to every employee working in noisy areas? J Have you tried isolating noisy machinery from the rest of your operation? ear are employees J If you use and protectors. and are all visible parts of the line so identified? pipelines are the J Whencode posted atidentified by color.e.containeralways metal and the fuel contact between the tank? J Have work areas where noise levels make difvoice communication between employees ficult been identified and posted? J Are fueling hoses designed to handle the specific type of fuel? J Are employees prohibited from handling or transferring gasoline in open containers? open lights. or connection.or arcing fueling transfer of fuel operations? J Are noise levels measured with a sound level meter or an octave band analyzer and are records being kept? controls been used J Have engineeringnoise levels? Wheretoengireduce excessive neering controls are determined to be infeasible. worker rotation) being used to minimize individual employee exposure to noise? J Is smoking prohibited in the vicinity of fueling operations? fueling operations in J Areother enclosed areasprohibitednot buildings or that are specifically ventilated for this purpose? is J Where fueling or transfer of fuelare done through a gravity flow system. completely. to educate employees in safe exposures. isconfucolor all locations where sion could introduce hazards to employees? contents of pipelines identified J When theor name abbreviation. effects of noise on their health and the use of personal protection? Are there areas in the workplace where continuous noise levels exceed 85 decibels? is there J In fueling operations. washing. are administrative controls (i. are the tags of durable materials..37 NOISE J health J Is there an ongoing preventivelevels ofprogram noise. or tapes located at reasonable intervals and at each outlet.arethe informaby name is tion readily visible on the pipe near each valve or outlet? substances J When pipelines carrying hazardousconstructed are identified by tags. or other personal use? J When hazardous substances are transported through above-ground piping. open flames. or J Are equipment prohibited nearsparking.in their use? properly fitted instructed high given periJ Are employees intestingnoise areas that you odic audiometric to ensure have an effective hearing protection system? FUELING piped J When nonpotable water ispostedthrough a facility. is each pipeline identified at points where confusion could introduce hazards to employees? are identified J When pipelines are the bandsby color painted bands or tapes. the message printed J Are employees prohibited from fueling an internal combustion engine with a flammable liquid while the engine is running? J Are fueling operations performed to minimize spillage? spillage occurs during fueling J When is the spilled fuel washed awayoperations.
with at least a 4 B:C rating tained in each employee transport vehicle? tools or tools with sharp J When cutting passenger compartmentsedges are carried in of employee transport vehicles. mirrors. and are tags installed at each valve or outlet? are heated by electricity. is regularly transported van. valves. J When pipelines external source. ropes. or slings adequate for the job? that no one is J Are provisions made to ensureor equipment? below when hoisting material available to J Are MSDSssubstances? employees handling hazardous TRANSPORTING EMPLOYEES AND MATERIALS J Is there safe clearance for equipment through aisles and doorways? permanently marked J Are aisleways unhindered passage? and kept clear to allow J Are motorized vehicles and mechanized equipment inspected daily or prior to use? J Are vehicles shut off and brakes set prior to loading or unloading? of liquid combustibles or flamJ Are containersstacked while being moved. mists. in maincondition. or truck.38 clearly and permanently. are suitable steam. chockers. brakes. fumes. topple. and to convey them to a suitable point of disposal? OSHA HANDBOOK FOR SMALL BUSINESSES . or other serviceable parts of the system? MATERIALS HANDLING J Are securing chains. are they placed in closed boxes or containers that are secured in place? employees on top J Areany load thatprohibited from riding otherof could shift. equipped with lamps. or gases to be controlled. when always protected by dunnage (packing material) sufficient to provide stability? when J Are dockorboards (bridge plates) usedtaking loading unloading operations are place between vehicles and docks? who on public J Do employees have operate vehicleslicenses? thoroughfares valid operator’s or employees are J When sevenin amore bus. vapors. stirrups. mables. or other warning signs or tags placed at unions. placed and arranged to allow employees to safely mount or dismount? employee transport vehicles equipped J Aretimes with at least two reflective-type at all flares? good J Is a fully charged fire extinguisher. or wise become unstable? CONTROL OF HARMFUL SUBSTANCES BY VENTILATION J J Are trucks and trailers secured from movement during loading and unloading operations? Are dock plates and loading ramps constructed and maintained with sufficient strength to support imposed loading? Are hand trucks maintained in safe operating condition? J of suffiJ Are chutes equipped with sideboardsbeing cient height to prevent the materials handled from falling off? and gravity roller J Are chutessecured to prevent sections firmly placed or displacement? provisions made to J Arethe handled materialsbrake the movementof of at the delivery end rollers or chutes? usually J Are palletsmoved? inspected before being loaded or devices J Are safety latches and othermaterialsbeing used to prevent slippage of off of hoisting hooks? and velocity of air J Is the volume sufficient to gatherin each exhaust system the dusts. and are they in good repair? J Are transport vehicles provided with handrails. windshields and turn signals. the operator’s license appropriate for the class of vehicle being driven and are there enough seats? employees J Are vehicles used to transporthorns. steps. or similar devices.
could the combination of substances involved create a fire. or apply materials that could injure employees cleaned and/or decontaminated before being overhauled or placed in storage? from smoking or J Are employees prohibitedcontaminants are eating in any area where present that could be injurious if ingested? Occupational Safety and Health Administration . is it done in a manner that will not contaminate non-regulated areas or the external environment? TIRE INFLATION J Is adequate makeup air provided to areas where exhaust systems are operating? source point for makeup J Is theonly clean. rack.45 centimeters) of hose between the chuck and an in-line hand valve and gauge? the automatiJ Doesshuttire inflation control valve valve is cally off the air flow when the released? tire device such as a J Is aotherrestrainingmeans used while cage. handle. is from protective a street clean change room with a separate storage facility for street and protective clothing provided? J Are employees required to shower aand wash their hair as soon as possible after known contact with a carcinogen has occurred? equipment. ductssupported to prevent signed.6576 meters)intervals not to exceed in all horizontal runs of exhaust ducts? two or more different J Wherecontrolled through the operations are being same exhaust system. their operation one will not offset the functions of the other? SANITIZING EQUIPMENT AND CLOTHING J Where tires are mounted and/or inflated on drop center wheels or on wheels with split rims and/or retainer rings.54 hose have a clip-on chuck with at inches (6. materials. or effective inflating tires mounted on split rims or rims using retainer rings? standing J Are employees prohibited afrom while it is directly over or in front of tire being inflated? J Is required personal protective clothing or equipment able to be cleaned and disinfected easily? interchanging J Are employees prohibited fromequipment. other items are J Wheninto or removed from aorcarcinogen-regtaken ulated area. explosion. personal protective clothing or unless it has been properly cleaned? J Are machines and equipment that process. constructed and collapse or failure of any part of the system? or doors provided at J Are clean-out ports12 feet (3. fresh air. or chemical reaction hazard in the duct? employees to change J When clothing intoare requiredclothing. is a safe practice procedure posted and enforced? inflation J Does each tireleast 2. free ofair located so that contaminants will enter the work environment? systems J Where two orismore ventilationsuch that serve a work area.39 and plenums deJ Are exhaust inlets.
The consultant also will point out other safety or health risks which might not be cited under OSHA standards. if you wish. In that case.a commitment that you are expected to make prior to the actual consultation visit. improve their occupational safety and health management systems. In certain other situa- OSHA HANDBOOK FOR SMALL BUSINESSES . your firm’s name and any information you provide about your workplace. and even qualify for a one-year exemption from routine OSHA inspections. though limited services away from the worksite are available. Talking with employees during the walkthrough helps the consultant identify and judge the nature and extent of specific hazards. you must take immediate action to protect employees. Room N-3700. In rare instances. possible solutions and abatement periods to eliminate or control any serious hazards identified during the walk-through. OSHA’s Office of Small Business Assistance can be contacted by telephone at (202) 693-2220 or by writing to the U.40 ASSISTANCE IN SAFETY AND HEALTH FOR SMALL BUSINESSES OSHA Assistance OSHA’S OFFICE OF SMALL BUSINESS ASSISTANCE OSHA created the Office of Small Business Assistance to help small business employers understand their safety and health obligations. he or she will first meet with you in an opening conference to briefly review the consultant’s role and the obligations you incur as an employer. NW. The consultant will discuss your specific needs and set up a visit date based on the priority assigned to your request. Getting Started. Your telephone call or letter sets the consulting machinery in motion. this safety and health Consultation Program is completely separate from OSHA’s enforcement efforts. Walk-through. The service is delivered at your workplace by state governments using well-trained professional staff. and to educate them about cost-effective means for ensuring the safety and health of worksites. Closing Conference.S. It is also confidential. ON-SITE CONSULTATION Using the free and confidential on-site consultation service largely funded by the Federal OSHA. access compliance information. If hazards are discovered. The consultant will study your entire workplace. provide guidance in regulatory standards. Primarily targeted for smaller businesses. you and the consultant will examine conditions in your workplace. (4) a written report of recommendations and agreements. but which nevertheless may pose safety or health risks to your employees. OSHA strongly encourages maximum employee participation in the walk-through. Your only obligation will be to commit to correcting serious job safety and health hazards discovered -. (3) a conference with management on findings. plus any unsafe or unhealthful working conditions that the consultant uncovers. (2) appraisal of the present job safety and health program or help in establishing one. At that time you can discuss problems. and (5) training and assistance with implementing recommendations. employers can find out about potential hazards at their worksites. When the consultant arrives at your worksite for the scheduled visit. Together. you must request it. Better informed and alert employees can help you identify and correct potential injury and illness hazards in your workplace. 200 Constitution Avenue. however. you may limit the visit to one or more specific problems. Your name. A comprehensive consultation also includes: (1) appraisal of all mechanical and environmental hazards and physical work practices. and discuss applicable OSHA standards. your work schedule and the time needed for the consultant to prepare adequately to serve you. DC 20210. the consultant will work with you to ensure they are corrected in a reasonable timeframe agreed upon by all parties. Most consultations take place on-site. the consultant may find an “imminent danger” situation during the walkthrough. Department of Labor. Washington. as well. will not routinely be reported to the OSHA enforcement staff. The consultant will then review detailed findings with you in a closing conference. or only those specific operations you designate. Since consultation is a voluntary activity. No inspections are triggered by using the Consultation Program and no citations are issued or penalties proposed. You will learn not only what you need to improve but what you are doing right. He or she may suggest and even provide measures such as selfinspection and safety and health training that you and your employees can apply to prevent future hazardous situations. OSHA encourages a complete review of your firm’s safety and health situation. Opening Conference.
report possible violations to OSHA enforcement staff. SHARP provides recognition of employers who have demonstrated exemplary achievements in workplace safety and health. see the OSHA website at www. the consultant will send you a detailed written report explaining the findings and confirming any abatement periods agreed upon. beginning with a comprehensive safety and health consultation visit. I I I I I I The on-site consultants will not: I issue citations or propose penalties for violations of OSHA standards. Knowledge of your workplace hazards and ways to eliminate them can only improve your own operations–and the management of your firm. high-hazard employers to develop. the situation must be referred from consultation to an OSHA enforcement office for appropriate action. guarantee that your workplace will “pass” an OSHA inspection. The consultant may also contact you from time to time to check your progress. Occupational Safety and Health Administration. The consultant will offer general approaches and options to you. correction of all workplace safety and health hazards.gov/dcsp/ smallbusiness/consult_directory. Ultimately. employers may participate in OSHA’s Safety and Health Achievement Recognition Program (SHARP). provide training and education for you and your employees. This program is designed to provide incentives and support to smaller. Abatement and Follow-through. phone (202) 693-2200.S.html. of course. Occupational Safety and Health Administration . I I For a list of consultation projects in each state. may always contact him or her for assistance. NW. Following the closing conference. DC 20210. assist you in developing or maintaining an effective safety and health program. making safety and health activities routine rather than crisisoriented responses. Room N-3700. suggest general approaches or options for solving a safety or health problem. Washington. The consultant can help you establish or strengthen an employee safety and health program. adoption and implementation of effective safety and health management systems. implement and continuously improve effective safety and health programs at their worksite(s). This type of referral is extremely rare. once program criteria are met. recommend you for a one-year exclusion from OSHA programmed inspections.41 tions–those that would be judged a “serious violation” under OSHA criteria–you and the consultant must develop and agree to a reasonable plan and schedule to eliminate or control that hazard. If you fail to eliminate or control identified serious hazards (or an imminent danger) according to the plan and within the limits agreed upon or an agreed-upon extension. You will get professional advice and assistance on the correction of workplace hazards and benefit from on-site training and assistance provided. The on-site consultants will: I help you recognize hazards in your workplace. identify kinds of help available if you need further assistance. OSHA Area Office. OTHER COOPERATIVE PROGRAMS Information about OSHA’s different cooperative programs is available from any OSHA Regional Office. 200 Constitution Avenue. You. and agreement to request further consultative visits if major changes in working conditions or processes occur that may introduce new hazards. OSHA does require hazard abatement so that each consultation visit achieves its objective–effective employee protection. provide you with a written report summarizing findings. or by contacting OSHA’s Directorate of Cooperative and State Programs at the U.osha. Employers who meet these specific SHARP requirements may be removed from OSHA’s programmed inspection list for one year. He or she may also suggest other sources for technical help. Department of Labor. Benefits. In many states.
“at least as effective as” the Federal OSHA Program. 200 Constitution Avenue. educational institutions and government agencies. Access to Medical and Exposure Records – OSHA 3110 All About OSHA – OSHA 3302 Asbestos Standard for the Construction Industry – OSHA 3096 Control of Hazardous Energy (Lockout/Tagout) – OSHA 3120 Employee Workplace Rights – OSHA 3021 Employer Rights and Responsibilities Following an OSHA Inspection – OSHA 3000 (Spanish version 3195) Hand and Power Tools – OSHA 3080 Alliances are goal-oriented written agreements between OSHA and organizations to work together to prevent workplace injuries and illnesses. call the OSHA Area Office nearest you. The Star Program is for worksites that have at least one year’s experience with an effectively implemented safety and health program. DC 20210. trade or professional groups. U. The Star Demonstration Program is for worksites with programs at Star quality but with some aspect of their program that requires further study by OSHA. To determine which set of standards and regulations apply to you. NW. The state office also can provide you with further assistance.gov/fso/osp /index. the OSHA Area Office will refer you to your state office which can provide all relevant information. such as whether the state is using the Federal standards. OSHA ALLIANCE PROGRAM These state plans operate under authority of state law and are required to be. Organizations include employers. or (800) 321-OSHA to obtain this information. Puerto Rico and the Virgin Islands currently operate approved state plans. employees and employee representatives to partner with OSHA and enter into an extended.oshaslc. in structure and performance. outreach and communications. The Merit Program is for worksites working toward an effectively implemented program. If you are subject to state enforcement. you need to know whether you are covered by a state plan or subject to Federal OSHA. Please visit http://www.html. Although many states have adopted standards and procedures identical to Federal standards. Twenty-four states. Washington. or contact the OSHA Publications Office. assist and recognize efforts to eliminate serious hazards and achieve a high level of worker safety and health. OSHA Publications A single free copy of the following materials can be obtained from the OSHA Area or Regional Office. cooperative relationship in order to encourage. Alliances focus on one or more of the following goals: training and education. OSHA approves and monitors state plans and provides up to 50 percent of an approved plan’s operating costs.osha. labor unions. or fax (202) 693-2498. states may have different or additional requirements parallel to those described in the Federal program. See the list of OSHA-approved state plans at www. on-site consultation services described above.gov. management and government to work together cooperatively to further the goal of providing effective safety and health protection in the workplace. or call (202) 693-1888. OSHA STRATEGIC PARTNERSHIP PROGRAM (OSPP) OSPP is designed to enable groups of employers. States with Approved Plans The Occupational Safety and Health Act of 1970 encourages states to develop and operate their own job safety and health programs. employees.42 VOLUNTARY PROTECTION PROGRAMS (VPP) OSHA’s VPP provide an opportunity for labor. and promoting the national dialogue on occupational safety and health. and special services available to small businesses. The VPP grant recognition to worksites that provide or are committed to providing effective protection for their employees through implementation of systematically managed safety and health programs. including directing you to the free. All participants work in partnership with OSHA and provide models for OSHA and for their industries.S. N-3101. Department of Labor. voluntary. OSHA HANDBOOK FOR SMALL BUSINESSES . information on the poster and recordkeeping requirements.
The VPPPA is willing to provide information. 029-016-00215-4. Samoa. DC 20402. Chapters of the national association have been formed in most OSHA regions.43 How to Plan for Workplace Emergencies and Evacuations – OSHA 3088 Job Safety and Health Protection Poster – OSHA 3165 Job Hazard Analysis – OSHA 3071 Model Plans & Programs for the OSHA Bloodborne Pathogens and Hazard Communications Standards – OSHA 3186 Occupational Safety and Health (OSH) Act – OSHA 2001 Personal Protective Equipment – OSHA 3151 Servicing Single-Piece and Multi-Piece Rim Wheels – OSHA 3086 The following publications are available from the U. including standards. Members of these chapters also are willing to provide the kind of assistance provided by the national organization. Occupational Safety and Health Administration .osha. training. Services could include helping small businesses with financial. Superintendent of Documents. Puerto Rico. directives. CD-ROM—A wide variety of OSHA materials.75 Internet—There is an enormous amount of compliance assistance information on OSHA’s website that can be useful to the small business owner.000 service centers across the country. Virgin Islands. outreach. and the U.S. Your call will be directed to the nearest OSHA Area or state office for help.S.S. contact your nearest OSHA Area or Regional Office or call (800) 321-OSHA. To contact the VPPPA national organization. can be purchased on CD-ROM from the U. Suite 440 Falls Church. The VPPPA has members in most states where the Federal OSHA program operates and in many states where state plans are in force. call (800) 321-OSHA. 029-016-00200-6. Superintendent of Documents. To contact your regional chapter of the VPPPA. 029-016-00212-0. with more than 1. please call (703) 761-1146 or write to the following address: Voluntary Protection Programs Participants’ Association 7600 East Leesburg Pike.osha-slc. and technical problems. OSHA standards.gov/. Guam. call or write the OSHA Regional Office listed in the back of this publication for the address and telephone number of the chapter in your region. marketing.gov/ and http://www. Cost: $8. Washington. and more.S. All prices are subject to change by GPO. found at http://www. and technical assistance. Other Sources of Assistance The VPPPA is a private organization made up of VPP participant companies. Government Printing Office (GPO). VOLUNTARY PROTECTION PROGRAMS PARTICIPANTS’ ASSOCIATION (VPPPA) For further information on any OSHA program. engineering. fax (202) 5122250.00 Materials Handling and Storing – OSHA 2236 Order No. Government Printing Office. phone toll-free (866) 512-1800. There is a Small Business Development Center (SBDC) in every state. Small Business Administration (SBA) administers the Small Business Development Center Program to provide management and technical assistance to current and prospective small business owners. Include GPO Order Number and make checks payable to Superintendent of Documents. Emergencies—For life-threatening situations.gov/dcsp/compliance_ assistance/index. Cost: $3.html.00 Construction Industry Digest – OSHA 2202 Order No.osha. interpretations. organization. interpretations. SBDC assistance is tailored to the local community and the needs of individual clients and designed to deliver up-to-date counseling. and mentoring to help worksites improve their safety and health programs. production. Cost: $21. Hazard Communication: A Compliance Kit – OSHA 3111 Order No. directives and additional information are also available at http://www. VA 22043 (703) 761-1146 SMALL BUSINESS DEVELOPMENT CENTERS The U. phone toll-free (866) 512-1800. the District of Columbia.
Contact your local Red Cross chapter for assistance in first-aid training. NIOSH conducts research and makes recommendations to prevent work-related illness and injury. If you are a member of such a group. Managers of small and medium-sized businesses need to know what services are available from these sources. OH 45240 SPECIFIC MEDICAL CONSULTATION Many workers’ compensation carriers. call (800) 667-2968 or write to: American National Red Cross National Headquarters Safety Programs 2025 E Street. IL 60143-3201 PROFESSIONAL ASSOCIATIONS The following professional associations are an additional resource that may be able to provide assistance to you: American Society of Safety Engineers 1800 East Oakton Street Des Plaines.S. If you are not a member. to get coordinated action on hazards in your business. If you have a local chapter of the NSC in your area. many trade associations and employer groups have put a new emphasis on safety and health matters to better serve their members. as many do. and others who can help with occupational safety and health issues. If there is no chapter nearby. IL 60018-2187 American Industrial Hygiene Association 2700 Prosperity Avenue Suite 250 Fairfax. find out if these groups are circulating their materials to nonmembers. conduct periodic inspections and visits to evaluate safety and health hazards. DC 20006 YOUR LOCAL LIBRARY If your employees are organized. find out how it is assisting its members. (OSHA is a regulatory agency in the U. with telephone numbers. NW Washington. as you do in normal labor relations.cdc. Many local or university libraries contain information on specific safety and health subjects per- OSHA HANDBOOK FOR SMALL BUSINESSES . WORKERS’ COMPENSATION CARRIERS AND OTHER INSURANCE COMPANIES The National Safety Council (NSC) has a broad range of information services available. Department of Labor). If you cannot identify a local chapter. Safety and health is one area where advance planning will produce action on common goals.S.44 NATIONAL INSTITUTE FOR OCCUPATIONAL SAFETY AND HEALTH (NIOSH) THE NATIONAL SAFETY COUNCIL AND LOCAL CHAPTERS NIOSH is a research agency in the U. and mailing information to enable small businesses to contact government agencies. set up some communications. Safety and Health Resource Guide for Small Businesses. gov/niosh. VA 22031-4319 American Conference of Governmental Industrial Hygienists 1330 Kemper Meadow Drive Cincinnati. TRADE ASSOCIATIONS AND EMPLOYER GROUPS Because of the increase in job safety and health awareness resulting from OSHA activities. The NIOSH toll-free phone number is (800) 356-4674. NIOSH has produced a useful guide. Contact your carrier and see what it has to offer. private organizations. TRADE UNIONS AND EMPLOYEE GROUPS Talk to your local doctors or clinics for advice on workplace medical matters on a consulting basis. you can call or visit to see how you can use materials pertaining to your business. you can write to: National Safety Council 1121 Spring Lake Drive Itasca. as well as many liability and fire insurance companies. Many trade unions have safety and health expertise that they are willing to share. e-mail and Internet addresses. consultants. Department of Health and Human Services. and its website address is www.
The second book.gov The U. You may wish to consult your own bank. contains excellent information on toxic materials and recommended health and hygiene practices.firstgov.45 taining to your business. In most cases. These materials are usually in reference rooms or technical subject areas.regulations. safety hazards can be corrected without financial assistance. since safety and health improvements can often be expensed or depreciated. The age and condition of the building and equipment are major factors to be considered. experience indicates that most delays in processing SBA/OSHA loans are because applications (1) do not adequately describe each workplace condition to be corrected and identify one or more OSHA standards applicable to the condition to be corrected. Because SBA’s definition of a “small” business varies from industry to industry. Both of these references list other sources at the end of each chapter that may help you in solving specific problems.S. http://www.businesslaw.gov A website for all agencies of the Federal government. http://www. http://www. Health hazards may be more costly to correct. A helpful hint: if you decide to apply for an SBA loan. Two basic publications of the National Safety Council will give you many sources of technical information. Don’t forget to check with your accountant at income tax time. The Accident Prevention Manual for Industrial Operations is a basic reference book for all safety and health work.and profession-specific tax information and guidelines. http://www. They fluctuate but are generally lower than you can obtain elsewhere. Fundamentals of Industrial Hygiene. FINANCING WORKPLACE IMPROVEMENT Interest rate information on SBA loans may be obtained from any SBA office.gov/businesses/small/index. etc. ADDITIONAL WEB PAGES OF INTEREST TO SMALL BUSINESSES (Internet websites change frequently.gov A site to enable small business owners to find all Federal regulations that are open for comment. Ask your librarian what is available. or (2) do not provide a reasonable estimate of the cost to correct each condition. to read them and to submit their views. Small Business Administration’s home page. Occupational Safety and Health Administration .sba. contact your local SBA field office to determine whether you qualify. The library may be able to obtain materials for you through inter-library loan.gov Legal and regulatory information for small businesses by state. It pays to shop around for loans.irs.net/ For help with understanding environmental regulations that relate to the operation of your business.html This Internal Revenue Service website offers industry. purchase. http://www. these listings may not be current. The SBA is authorized to make loans to assist small businesses with meeting OSHA standards.) http://www.assistancecenters.
9.46 Appendix A: Overall Action Plan Worksheet Major Action Steps to be Taken Priority (Assign each Step a Number) Projected Completion Date Actual Completion Date 1. 8. 3. 6. 10. 7. 4. 5. 2. OSHA HANDBOOK FOR SMALL BUSINESSES .
Occupational Safety and Health Administration . 4.Action Steps Description of Action to be Taken: 47 Specific Steps Required Persons Assigned Projected Problems/ Actual Completion Delays Completion Date Encountered Date 1. 2. 3. 5.
not merely in keeping with. such a program must embody the proper attitudes toward injury and illness prevention on the part of supervisors and employees. ” “We will maintain a safety and health program conforming to the best practices of organizations of this type. Supervisors are responsible for developing the proper attitudes toward safety and health in themselves and in those they supervise. Only through such a cooperative effort can a safety program in the best interest of all be established and preserved. ” “Our safety and health program will include: I Providing mechanical and physical safeguards to the maximum extent possible. Investigating. the best experience of operations similar to ours.48 Appendix B: Model Policy Statements The following statements provide examples that can be used or modified by employers to help prevent employee injury and illness. ” “The personal safety and health of each employee of this company is of primary importance. and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved. The safety and health of our employees continues to be the first consideration in the operation of this business. A program of safety and health inspections to identify and eliminate unsafe working conditions or practices. but surpassing. No employee is required to work at a job he or she knows is not safe or healthful. To be successful. to control health hazards. Your cooperation in detecting hazards and. Without question it is every employee’s responsibility at all levels. in turn. It also requires cooperation in all safety and health matters. Setting up a system of recognition and awards for outstanding safety service or performance. To the greatest degree possible. To do this we must constantly be aware of conditions in all work areas that can produce injuries. but also between each employee and his or her co-workers. The prevention of occupationally-induced injuries and illnesses is of such consequence that it will be given precedence over operating productivity whenever necessary. Inform your supervisor immediately of any situation beyond your ability or authority to correct. for its effectiveness and improvement. Training all employees in good safety and health practices. and to comply fully with the safety and health standards for every job. ” I I I I I I “We recognize that the responsibilities for safety and health are shared: I The employer accepts responsibility for leadership of the safety and health program. Developing and enforcing safety and health rules and requiring that employees cooperate with these rules as a condition of employment. Providing necessary personal protective equipment and instructions for its use and care. controlling them is a condition of your employment. and for providing safe conditions. Our goal is zero accidents and injuries. not only between supervisor and employee. promptly and thoroughly. ” I I OSHA HANDBOOK FOR SMALL BUSINESSES . including themselves. management will provide all mechanical and physical facilities required for personal safety and health in keeping with the highest standards. ” “Our objective is a safety and health program that will reduce the number of injuries and illnesses to an absolute minimum. every accident to find out what caused it and to correct the problem so that it won’t happen again. ” “Safety and health in our business must be a part of every operation. Employees are responsible for compliance with all rules and regulations and for continuously practicing safety while performing their duties. ” “It is the intent of this company to comply with all laws. “The Occupational Safety and Health Act of 1970 clearly states our common goal of safe and healthful working conditions.
regulation. Supervisors shall insist that employees observe and obey every rule. ambulance. Loose or frayed clothing. and they shall report deficiencies. Suggested Safety Rules I 49 Do not throw material. Do not use a screwdriver as a chisel. Files shall be equipped with handles. All employees of this firm shall follow these safe practice rules. finger rings. and doctors’ telephone numbers are located ___________. Machinery shall not be repaired or adjusted while in operation. and fire extinguishers are located at ___________. All employees shall be given frequent accident prevention instructions. and other acts that tend to endanger the safety or well-being of employees are prohibited. Wash thoroughly after handling injurious or poisonous substances. Horseplay. 4. Workers shall not handle or tamper with any electrical equipment. tools. When using a ladder. machinery. Firstaid materials are located in ____________. General Policy 1. and articles concerning workplace safety and health shall be given at least once every _____ working days. No one shall knowingly be permitted or required to work while his or her ability or alertness is impaired by fatigue. 2. I I I Use of Tools and Equipment I Keep faces of hammers in good condition to avoid flying nails and bruised fingers. unless they have received instructions from their supervisor/employer. 3. must not be worn around moving machinery or other places where they can get caught. Persons with symptoms of alcohol and/or drug abuse are encouraged to discuss personal or work-related problems with the supervisor/employer. etc. render every possible aid to safe operations. 8. fire. Instructions. emergency. Employees should be alert to see that all guards and other protective devices are in proper places and adjusted. and order necessary to the safe conduct of the work and take such action necessary to obtain compliance. or other causes that might expose the individual or others to injury. dangling ties. 10. 9. 6. illness. It is general in nature and includes many types of small business activities. always face the steps and use both hands while climbing. never use a file as a punch or pry. It is intended only as a model that you can customize to describe your own work environment. scuffling. Do not lift or lower portable electric tools by the power cords. or other objects from heights (whether structures or buildings) until proper precautions are taken to protect others from the falling object hazard.Appendix C: Codes of Safe Practices This is a suggested code. Do not leave the cords of tools where cars or trucks will run over them. use a rope. rescue squad. Gasoline shall not be used for cleaning purposes.. All injuries shall be reported promptly to the supervisor/employer so that arrangements can be made for medical and/or first-aid treatment. and report all unsafe conditions or practices to the supervisor/employer. practice drills. I I Occupational Safety and Health Administration . When lifting heavy objects. Work shall be well planned and supervised to prevent injuries when working with equipment and handling heavy materials. employees should bend their knees and use the large muscles of the legs instead of the smaller muscles of the back. Anyone known to be under the influence of alcohol and/or drugs shall not be allowed on the job while in that condition. or air or water lines in a manner not within the scope of their duties. Approved protective equipment shall be worn in specified work areas. I I I I Machinery and Vehicles I Do not attempt to operate machinery or equipment without special permission unless it is part of your regular duties. Back injuries are the most frequent and often the most persistent and painful type of workplace injury. 7. 5.
and then analyze the possible hazards in terms of your workplace. Read the introduction to the subpart heading. Maritime Employment (29 CFR 1915-1919). A recognized hazard is a danger recognized by the employer’s industry or industry in general. unless the employer knows that the standard does not adequately address the hazard. After you have obtained a copy of the current standards. Staff there should be able to answer any questions you may have about standards and provide general guidelines on methods of implementation in your workplace. your equipment. and Agriculture (29 CFR 1928). OSHA HANDBOOK FOR SMALL BUSINESSES .50 Appendix D: OSHA Job Safety and Health Standards. and Construction OSHA standards are available at www. General Industry. The general duty clause does not apply if there is an OSHA standard dealing with the hazard.gov. If you have any questions in determining whether a standard is applicable to your workplace. flammables. your materials and of your employees. Maritime. Construction (29 CFR 1926).S.osha. 654(b)(1). identify those that apply to your business by a process of elimination. Small businesses are encouraged to participate in the development of standards. Regulations and Requirements OSHA has four separate sets of standards: General Industry (29 Code of Federal Regulations [CFR] 1910). by the employer. For example. OSHA has regulations on posting and other administrative matters in 29 CFR 1903 and on recording and reporting of injuries and illnesses in 29 CFR 1904. 29 U. The OSH Act also has a general duty clause. which provides that: (a) Each employer – – (1) shall furnish to each of his employees employment and a place of employment which are free from recognized hazards that are causing or are likely to cause death or serious physical harm to his employees. or by common sense. section 5(a)(1). you may contact the nearest OSHA Area Office for assistance.C. if you are engaged in retail trade or service and you do not have compressed gases. or explosives on your premises. you can eliminate Hazardous Materials (Subpart H) as not applying to your business.
the Small Business Administration (SBA) has established an SBA Ombudsman and SBA Regional Fairness Boards to investigate small business complaints about Federal agency enforcement actions.html http://www.gov/ombudsman/dsp_overview.gov Mail: Office of the National Ombudsman U.gov/advo/laws/sbrefa.html Or you may contact the SBA's Office of the National Ombudsman by: I Toll-Free Phone: (888) REG-FAIR (734-3247) Fax: (202) 481-5719 E-mail: email@example.com. Under SBREFA. please visit the following web link: http://www.sba.gov/advo/laws/is_oshapanel. or SBREFA. I I Commenting on Enforcement Actions Under a law passed by Congress in 1996. Submit final rules to Congress for review. Nor does it mean that you need not take other available legal steps to protect your interests. you may file Occupational Safety and Health Administration .html For more information on SBREFA the following web links may prove helpful: http://www. Congress passed the Small Business Regulatory Enforcement Fairness Act.gov/ombudsman/comments/commentform1.gov/ombudsman/ http://www. too complex and too expensive to implement.html http://www. MC2120 Washington. I I I To view the SBREFA Act in its entirety. Be responsive to small business inquiries about compliance with the agency’s regulations.W. Small Business Administration 409 3rd Street.sba.sba. in response to concerns expressed by the small business community that Federal regulations were too numerous..S.gov/advo/ http://www. Have a penalty reduction policy for small businesses. and Involve small businesses in the development of some proposed rules through Small Business Advocacy Review Panels. DC 20416-0005 I I Produce Small Entity Compliance Guides for some rules.Appendix E: Small Business Regulatory Enforcement Fairness Act of 1996 (SBREFA) In 1996. If you are a small business and believe that you have been treated unfairly by OSHA.gov/ombudsman/dsp_faq.sba.sba. the Occupational Safety and Health Administration (OSHA) and other Federal agencies must: I 51 an electronic comment/complaint with the SBA Ombudsman over the Internet at: http://www.sba. SBREFA was designed to give small businesses assistance in understanding and complying with regulations and more of a voice in the development of new regulations. S.html NOTE: Filing a complaint with the SBA Ombudsman does not affect any obligation that you may have to comply with an OSHA citation or other enforcement action.
NE) Two Pershing Square 2300 Main Street. GA. MD.* WY*) 1999 Broadway. IN. TX) 525 Griffin Street. NY 10014 (212) 337-2378 Region III (DE.* NY.* NV. FL. States with approved programs must have standards that are identical to.* WA*) 1111 Third Avenue. DC 20210 (800) 321-OSHA OSHA HANDBOOK FOR SMALL BUSINESSES .* ID.* MN. VA.S. Department of Labor Occupational Safety and Health Administration Directorate of Cooperative and State Programs Office of Small Business Assistance 200 Constitution Ave.osha. VT*) JFK Federal Building. RI. MT. SW. LA. Room 670 New York.osha.* HI. Room E340 Boston. AZ.* ME. NO. WA 98101-3212 (206) 553-5930 * These states and territories operate their own OSHA-approved job safety and health programs and cover state and local government employees as well as private sector employees. CO 80202-5716 (720) 264-6550 Region IX (American Samoa. The Connecticut. OR. MA. or at least as effective as. CA 94103 (415) 625-2547 Region X (AK.* OH. Room 602 Dallas.gov or call us at 1-800-321-0SHA.* PA. please visit us online at www.52 OSHA Regional Offices Region I (CT. NM.* WV) The Curtis Center 170 S.html or by contacting: U. Suite 1690 PO Box 46550 Denver. Independence Mall West Suite 740 West Philadelphia. NC. MO. WI) 230 South Dearborn Street Room 3244 Chicago.* MS. NW Washington.* TN*) 61 Forsyth Street. PA 19106-3309 (215) 861-4900 Region IV (AL. Contact Information The most complete and current information and email addresses for OSHA Regional and Area Offices and the state Consultation Projects can be found on OSHA’s website at www. NH. Suite 1010 Kansas City. DC. Suite 18-100 San Francisco. GA 30303 (404) 562-2300 Region V (lL.* VI*) 201 Varick Street. MO 64108-2416 (816) 283-8745 Region VIII (CO. Room 6T50 Atlanta. SO. Note: To get contact information for OSHA Area Offices. New York and Virgin Islands plans cover public employees only. TX 75202 (972) 850-4145 Region VII (IA..* and Guam.* KS. the Federal OSHA standards. Suite 715 Seattle.* CA. New Jersey. OSHA-approved State Plans and OSHA Consultation Projects.* SC.gov/html/ oshdir. UT.* OK. IL 60604 (312) 353-2220 Region VI (AR. the Northern Mariana Islands and American Samoa) 90 7th Street.* PR. MA 02203 (617) 565-9860 Region II (NJ.* MI. KY.
b. .Chapter I. nor shall such employer inquiries protect them against regular inspections conducted pursuant to guidelines established by the agency. Further.OSHA’s Non-Retaliation Policy The Occupational Safety and Health Administration (OSHA) has a long-established policy that information inquiries received by the agency regarding safety and health regulations or other safety-related subjects shall not trigger an inspection. illnesses and injuries. B.4. While exceptions to this policy exist. such as the presence of an imminent danger or the occurrence of a fatality. the Area Director shall act in accordance with established inspection priority procedures. Field Inspection Reference Manual. The exact wording is: Employer Contacts. if an employer or its representatives indicates that an imminent danger exists or that a fatality or catastrophe has occurred.103). OSHA policy is to provide assistance to help employers prevent and reduce workplace fatalities. Contacts for information initiated by employers or their representatives shall not trigger an inspection. This policy is outlined in OSHA Instruction CPL 02-00-103 (CPL 2. Section 5 .
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