Pro Tax 21 User Manual

ProTax 2.
1 User Manual
Income Tax Module
Prepared by: RAS GTZ Development Team For Inland Revenue Department, Nepal
Release 1.0, Release date: 7 March 2005
Table of Contents Subject Page ___________________________________________________________________ Introduction....................................................................................................................1 Technical setup.............................................................................................................1 Manual vetting and batch process: ..............................................................................1 Manual vetting:...........................................................................................................1 Batch Types and Batch Header:................................................................................2 Batch Summaries:......................................................................................................4 Bounced Cheque / Invalid Draft (BC) Batch Summaries:......................................4 Order Delivery Date (OD) Batch Summaries:........................................................5 Review / Appeal Decision (RD / AD) Batch Summaries:.......................................5 Data Entry and other processes in ICT Section:.......................................................5 Function Keys:...............................................................................................................7 ProTax tool bar..............................................................................................................7 How to start ProTax .......................................................................................................................................9 User Authentication.......................................................................................................9 Menu ...........................................................................................................................10 ProTax 2.1 Main Menu............................................................................................10 Registration Menu:...............................................................................................11 VAT menu ...........................................................................................................11 Income tax menu..................................................................................................12 BATCH FUNCTIONS.......................................................................................17 Data entry Estimate return............................................................................17 Batch header entry installment return using return D-02:.........................17 Batch record entry installment return using return D-02...........................19 Batch record entry credit claim..................................................................21 Batch record entry tax credit claim (Payment)......................................22 Batch record entry tax credit claim (Medical)........................................23 Batch record entry tax credit claim (Vehicle tax)...................................24 Batch record entry tax credit claim (Custom tax)..................................25 Batch record entry tax credit claim (TDS withheld)...............................26 Batch header entry installment return using return D-03..........................27 Batch record entry installment return using return D-03...........................28 Batch record entry Annexes..................................................................30 Batch record entry Annex 1...............................................................30 Batch record entry Annex 2...............................................................42 Data Entry Estimate Revision Return...........................................................53 Data Entry Estimate Revision Notification....................................................53 Batch header entry Estimate Revision Notification...................................53 Batch record entry Estimate Revision Notification using D-02.................54 Estimate Revision Notification Data entry Report (D-02)..........................57 Batch record entry Estimate Revision Notification using D-03.................58 Data entry Self-Assessment.........................................................................60 Batch header entry self assessment return .............................................60 Batch record entry self assessment return using return D-01 .................62 Batch record entry self assessment return using return D-02..................63 Batch record entry self assessment return using return D-03..................65 Data Entry Amended Assessment:...............................................................66 Batch Header entry Amended Assessment..............................................67 Batch Record Entry Amended Assessment using D-01 Form..................68 Amended Assessment Audit Information..................................................71 Amended Assessment D-01 Report:........................................................71 -i-
Table of Contents Subject Page ___________________________________________________________________ Batch Record Entry Amended Assessment using D-02 Form..................72 Amended Assessment Audit Information..................................................75 Amended Assessment Report (D-02):......................................................75 Batch Record Entry Amended Assessment using D-03 Form..................76 Batch record entry Annexes......................................................................79 Amended Assessment Annex 1:...........................................................79 Amended Assessment Audit Information:.................................................80 Amended Assessment D-03 Report:........................................................80 Data entry Jeopardy Assessment:................................................................81 Data entry Jeopardy Self-Assessment:........................................................81 Data Entry Order Delivery / Received date:.................................................81 Batch header entry Order Delivery / Received Date.................................81 Batch Record Entry Order Delivery / Received date................................82 Order Delivery / Received date Report.....................................................83 Data Entry Charge Assessment:..................................................................84 Batch header entry Charge Assessment..................................................84 Batch record entry Charge Assessment...................................................86 Charge Assessment Report:.....................................................................88 Data Entry Amended Charge / Interest Assessment....................................88 Batch Header entry Amended Charge / Interest Assessment..................89 Batch record entry Amended Charge /Interest Assessment.....................90 Amended Charge / Interest Report...........................................................93 Data entry Recovery Activities:.....................................................................93 Data Entry Review Application.....................................................................93 Batch Header entry Review Application....................................................94 Batch Record entry Review Application....................................................95 Review Application report:........................................................................96 Data Entry Review Decision:........................................................................97 Batch Header entry Review Decision:......................................................97 Batch Record entry Review Decision........................................................98 Review decision report:.............................................................................99 Data Entry Appeal Notification....................................................................100 Batch Header Entry Appeal Notification..................................................100 Batch Record Entry Appeal Notification..................................................101 Appeal Notification Report......................................................................103 Data Entry Appeal Decision........................................................................103 Batch Header Entry Appeal Decision......................................................103 Batch Record Entry Appeal Decision......................................................105 Appeal Decision report............................................................................106 Data Entry TDS Return...............................................................................107 Batch header entry TDS Return..............................................................107 Batch record entry TDS Return...............................................................108 TDS Payment Details:.........................................................................109 TDS Return Withholdee details with PAN:..........................................110 TDS Return Withholdee details without PAN:.....................................111 TDS Return Report..................................................................................112 Data entry Remission:.................................................................................112 Data entry Bounced Cheque / Invalid Draft................................................113 Batch header entry Bounced cheque / Invalid Draft...............................113 Batch Record entry Bounced cheque / Invalid Draft...............................114 Bounced Cheque / Invalid Draft Report:.................................................116 - ii -
Table of Contents Subject Page ___________________________________________________________________ Data Entry Central Treasury Transfer........................................................116 Batch Header entry Central Treasury Transfer.......................................116 Batch record entry central Treasury Transfer.........................................118 Details of Central Treasury Transfer Details:......................................119 Central Treasury Transfer Report:..........................................................120 Data Entry Excess Credit Transfer:............................................................120 Batch header entry Excess Credit Transfer:...........................................120 Batch record entry Excess Credit Transfer:............................................122 Excess Credit Transfer Report:...............................................................123 Data entry Tax Credit Amendment.............................................................124 Batch header entry tax credit amendment..............................................124 Batch record entry Tax Credit Amendment.............................................125 Tax Credit Amendment Report:..............................................................127 Data entry Medical Tax Credit Amendment................................................127 Batch header entry medical tax credit Amendment................................128 Batch record entry medical tax credit Amendment.................................129 Medical Tax Credit Amendment Report:.................................................131 Data entry Tax Credit / Medical Tax Credit Claim......................................131 Batch header entry Tax credit / Medical Tax Credit Claim.....................131 Batch record entry Tax credit / Medical Tax Credit claim.......................133 Data entry Excess Credit Refund...............................................................133 Data entry Tax Credit Interest Refund........................................................133 Data entry Excess TDS Payment Refund..................................................133 Data entry Excess TDS Payment Refund Interest.....................................133 Data entry management adjustment..........................................................134 Batch header entry management adjustment.........................................134 Batch record entry management adjustment..........................................137 Batch Complete..........................................................................................138 Batch post...................................................................................................139 STATISTICS/REPORTS................................................................................139 STATISTICS...............................................................................................139 Batch record status.................................................................................139 Batch Status Statistics parameter.......................................................140 Statistics Layout...................................................................................141 Batch record status finished.............................................................141 Batch record status incomplete.......................................................142 Batch record status posted..............................................................142 Statistics Data Entry................................................................................143 Installment returns...............................................................................143 Statistics Data entry installment return parameter...........................143 Statistics Data entry installment return layout.................................144 Statistics Data entry self assessment returns.........................................145 Statistics Data entry self assessment return parameter......................145 Statistics Data entry self assessment return layout............................146 Statistics Batch Reports..........................................................................147 Statistics Batch Reports parameter.....................................................147 Statistics Batch Reports layout............................................................148 Statistics Assessment/return batches.....................................................148 Statistics Assessment/return batches parameter................................149 Statistics Assessment/return batches layout ......................................150 Statistics Assessment/returns.................................................................150 - iii -
Table of Contents Subject Page ___________________________________________________________________ Statistics Assessment/returns parameter............................................150 Statistics Assessment/returns layout...................................................152 Statistics Management adjustments.......................................................153 Statistics Management adjustment parameter....................................153 Statistics Management adjustment layout...........................................154 Statistics Non-filers..................................................................................155 Statistics Non-filers parameter............................................................155 Statistics Non-filers layout...................................................................156 Statistics Large taxpayers.......................................................................157 Statistics Large taxpayers parameter..................................................157 Statistics Large taxpayers layout.........................................................158 Statistics Debtors....................................................................................159 Statistics Debtors parameter...............................................................159 Statistics Debtors layout......................................................................160 Statistics IRO debits/credits....................................................................161 Statistics IRO debits/credits parameter...............................................161 Statistics IRO debits/credits layout......................................................162 Statistics Tax credit claims......................................................................163 Statistics Tax credit claims parameter.................................................163 Statistics Tax credit claims layout.......................................................164 Statistics Collection/target.......................................................................165 Statistics Collection/target parameter..................................................165 Statistics Collection/targets layout.......................................................166 Statistics Creditors..................................................................................167 Statistics Creditors parameter.............................................................167 Statistics Creditors layout....................................................................168 Statistics Suspended records..................................................................169 Statistics Suspended records parameter............................................169 Statistics Suspended records layout...................................................170 REPORTS...................................................................................................171 Reports Assessment details....................................................................171 Reports Assessment details parameter..............................................171 Reports Assessment details layout.....................................................172 Reports Taxpayer A/C statement............................................................173 Reports Taxpayer A/C statement parameter......................................173 Reports Taxpayer A/C statement layout.............................................174 Reports Taxpayer profile.........................................................................175 Reports Taxpayer profile parameter....................................................175 Reports Taxpayer profile layout..........................................................176 Reports Management adjustment...........................................................177 Reports Management adjustment parameter......................................177 Reports Management adjustment layout.............................................178 Reports Suspended record.....................................................................179 Reports Suspended record parameter................................................179 Reports Suspended record layout.......................................................180 Reports Documents in database.............................................................181 Reports Documents in database layout..............................................182 Reports Tax Credit Claim amendment....................................................183 Reports Tax credit Claim Amendment Parameter..............................183 Reports Tax Credit Claim Amendment layout.....................................184 Reports Medical Tax Credit Claim amendment......................................185 - iv -
Table of Contents Subject Page ___________________________________________________________________ Reports Medical Tax credit Claim Amendment Parameter.................185 Reports Medical Tax Credit Claim Amendment layout.......................186 Reports Tax Credit Claim........................................................................187 Reports Tax credit Claim Parameter...................................................187 Reports Tax Credit Claim layout.........................................................188 Reports Excess Tax Credit Transfer.......................................................189 Reports Excess Tax credit Transfer Parameter..................................189 Reports Excess Tax Credit Transfer layout.........................................190 Reports TDS Return................................................................................191 Reports TDS Return Parameter..........................................................191 Reports TDS Return layout.................................................................192 Reports Amended Charge Assessment..................................................193 Reports Amended Charge Assessment Parameter............................193 Reports Amended Charge Assessment Layout..................................194 Reports Central Treasury Transfer.........................................................195 Reports Central Treasury Transfer Parameter....................................195 Reports Central Treasury Transfer Layout..........................................196 Reports Charge Assessment..................................................................197 Reports Charge Assessment Parameter.............................................197 Reports Charge Assessment Layout...................................................198 Reports Order Delivery Date...................................................................199 Reports Order Delivery Date Parameter.............................................199 Reports Order Delivery Date Layout...................................................200 Reports Bounced Cheque.......................................................................201 Reports Bounced Cheque Parameter.................................................201 Reports Bounced Cheque Layout.......................................................202 Reports Review Appeal..............................................................................203 Reports Review Application....................................................................203 Reports Review Application Parameter...............................................203 Reports Review Application Layout.....................................................204 Reports Review Decision........................................................................205 Reports Review Decision Parameter..................................................205 Reports Review Decision Layout........................................................206 Reports Appeal Notification.....................................................................207 Reports Appeal Notification Parameter...............................................207 Reports Appeal Notification Layout.....................................................208 Reports Appeal Decision.........................................................................209 Reports Appeal Decision Parameter...................................................209 Reports Appeal Decision Layout.........................................................210 Orders / Notifications...............................................................................211 Order Handling Procedures.................................................................211 Orders Amended Assessment.............................................................212 Orders Amended Assessment Parameter.......................................212 Orders Amended Assessment Layout.............................................213 Orders Estimate Revision Notification.................................................214 Orders Estimate Revision Notification Parameter...........................214 Orders Estimate Revision Notification Layout.................................215 Orders Charge Assessment................................................................216 Orders Charge Assessment Parameter...........................................216 Orders Charge Assessment Layout.................................................217 Orders Amended Charge Assessment................................................218 -v-
Table of Contents Subject Page ___________________________________________________________________ Orders Amended Charge Assessment Parameter..........................218 Orders Amended Charge Assessment Layout................................219 Orders Bounced Cheque / Draft Notification.......................................220 Orders Bounced Cheque / Draft Notification Parameter.................220 Orders Bounced Cheque / Draft Notification Layout.......................221 Orders Tax Credit Amendment Notification.........................................222 Orders Tax Credit Amendment Notification Parameter...................222 Orders Tax Credit Amendment Notification Layout.........................223 Orders Medical Tax Credit Amendment Notification...........................224 Orders Medical Tax Credit Amendment Notification Parameter.....224 Orders Medical Tax Credit Amendment Notification Layout...........225 MISCELLANEOUS.........................................................................................226 Authorized Update......................................................................................226 Batch header entry Authorized Update...................................................226 Batch Record entry Authorized Update..................................................227 Sample screen Self -Assessment Return record................................229 Sample screen Tax Credit Claims record............................................230 Sample screen Bounced Cheque / Invalid Draft record......................231 Sample screen authorized update for Excess Transfer record...........231 ACCESSORIES.................................................................................................232 Accessories Microsoft office...........................................................................232 Accessories Internet Explorer........................................................................232 Accessories Utilities........................................................................................233 Utilities Calendar.........................................................................................233 Utilities Date conversion.............................................................................234 Utilities Character map................................................................................234 Utilities Notepad..........................................................................................235 Utilities Calculator.......................................................................................235 Utilities Download document......................................................................236 Utilities Download documents.................................................................236 Utilities Password change...........................................................................237 SUPERVISOR....................................................................................................238 Lookup tables.................................................................................................239 Lookup bank offices....................................................................................239 Lookup revenue accounts...........................................................................240 Lookup Adjustment Reasons......................................................................241 Lookup TDS Withholdee Type....................................................................242 Lookup Audit Factor....................................................................................243 Lookup assessing officer............................................................................244 Lookup charge penalty................................................................................245 Lookup Charge Amendment Rule..............................................................246 Lookup Charge/Penalty Type Usage..........................................................247 Lookup fiscal year.......................................................................................248 Lookup offices.............................................................................................249 Lookup income sources..............................................................................250 Lookup Order Delivery Mode......................................................................251 Lookup medical service type......................................................................252 Lookup suspension reasons.......................................................................253 System Security..............................................................................................254 System security: User maintenance...........................................................255 System security: Role maintenance...........................................................256 - vi -
Table of Contents Subject Page ___________________________________________________________________ System security: Role assignment to a user..............................................257 System security: Role assignment to a module..........................................258 System security: User assignment to a module.........................................259 System security: Registration and VAT......................................................260 Miscellaneous.................................................................................................260 Miscellaneous: Control parameter..............................................................261 Miscellaneous: Collection target.................................................................268 Miscellaneous: Upload documents.............................................................269 Annexes:....................................................................................................................271 Annex 1. Abbreviations..........................................................................................271 Annex 2. Batch types in income tax module.........................................................271 Annex 3. Batch headers in income tax module.....................................................272 Annex 4. Batch summaries in income tax module................................................273 Bounced Cheque/Invalid Draft (BC) Batch Summary........................................273 Order Delivery/Received Date (OD) Batch Summary........................................274 ...........................................................................................................................275 Review /Appeal Decision (RD/AD) Batch Summary..........................................275 Annex 5. IT Related Forms....................................................................................276 Management Adjustment Form (MB Batch)......................................................276 Authorized Update Form (AU Batch).................................................................277
- vii -
Table of Contents Subject Page ___________________________________________________________________
- viii -
ProTax Income Tax User Manual
Introduction
The system (ProTax) is developed for the Inland Revenue Department (Ministry Of Finance, His Majestys The Government Of Nepal) to monitor taxpayer activities and revenue collection in the Kingdom of Nepal. The current version of ProTax has three major modules. 1. Taxpayer Registration module: This module is used to register a taxpayer for Income tax and VAT. After registration the taxpayer will get a unique identifier Permanent Account Number (PAN). 2. Value Added Tax (VAT) module: This module is used to capture all the VAT related information from VAT taxpayers. 3. Income Tax module: This module is used to capture all the Income tax related information from income taxpayer. Each of the modules described above are supported by a number of various type of reports that can be used to closely monitor taxpayers and help IRD/IRO to make future strategy and planning. Within ProTax 2.1 a user can simultaneously work on all the modules (Registration, VAT and Income Tax). User can work on another module without closing current module viz. if the user is working on Registration and want to see some VAT reports or want to work on VAT module or Income Tax module then they dont have to exit from current application module.
Technical setup
There is one main database server in ICT section of IRD, which will have data from all of the IRO(s) distributed across the Kingdom of Nepal. Each IRO including Large Taxpayer Office has one database/file server, several workstations (4 22) and at-least one Laser printer; all of these machines (server, workstations and laser printers) in IRD and IRO are connected to LAN. Data entry in IRO is done in batch mode (offline) and is transferred to the IRD central database server using oracle replication. The batch data is posted in IRD central server and debit/credit effects are generated. The debit/credit thus generated will be replicated back to IRO in read only mode.
Minimum qualification of the end user:

The manual assumes that the end user has basic computer operation skills in windows environment.
Manual vetting and batch process:

Manual vetting:
The taxpayer service unit must accept income tax return and other related documents (annexes etc) as submitted by the taxpayer i.e. without cross verifying figures and dependency of amount or information but the some of the mandatory fields such as PAN, name of the taxpayer, address of the taxpayer, business firm details, signature of taxpayer or representative etc must be checked. A unique number (return registration
-1-

number) and return registration date will be stamped on received return form or document by the IRO taxpayer service unit. If the returns or documents submitted by a taxpayer are incomplete then the taxpayer service section must inform taxpayer about missing information and invalid or incomplete returns or documents should be rejected.
Batch Types and Batch Header:

The taxpayer service section or the section assigned to make a batch has to group the returns or documents received based on batch type, i.e. all the self assessment returns (final income tax returns) has to be grouped into one bundle and out of the total returns maximum of 25 forms/documents will be put into one batch type and batch header should be prepared. The sample of batch summary is given in Annex 3: Batch headers in Income tax module. The batch types with suffix (1) needs batch summary for data entry whereas the data entry for all other batches is done directly from Returns and Internal orders etc. The values to be filled in batch header are described below: Batch type: Tick the proper batch type box based on type of document received. The batch types are grouped into four main categories as described below. 1. Debit batches: All the transactions that creates or modifies debit into taxpayer account is grouped as debit batches. There are 14 types of debit batch as listed below: IN: Estimate Return: The estimate returns along with tax credit claim Annex 10 and or Annex 11 are batched with this batch type. The taxpayer cannot file Estimate return after end of the current fiscal year. IR: Estimate Revision Return: The Estimate Revision return along with tax credit claim Annex 10 and or Annex 11 are batched in this batch type. Taxpayer may file Estimate Revision Return anytime within the fiscal year to change tax liabilities created by Estimate return. The taxpayer cannot file Estimate Revision Return after end of the current fiscal year. RN: Estimate Revision Notice: The Estimate Revision Notice issued by a tax officer to revise the Estimate return or Estimate Revision Returns are batched in this batch type. The tax officer cannot revise Estimate return or Estimate Revision Return after end of the current fiscal year. SA: Self Assessment Return: The Self Assessment Return (final return) along with tax credit claim Annex 10 and Annex 11 are batched in this batch type. The last date to file self-assessment return is Ashoj Masanta (15th Oct) unless taxpayer has approved for return filing extension date. AA: Amended assessment: The Amended Assessment orders issued by a tax officer are batched in this batch type. Tax officer or DG can do amended assessment to change the tax liability created with self-assessment return (final return) filed by a taxpayer. JA: Jeopardy assessment: The Jeopardy Assessment orders issued by a tax officer are batched in this batch type. A tax officer may issue Jeopardy assessment order to a taxpayer if the tax officer thinks or find information that the taxpayer is going out of country or is closing his/her business or based on the provisions mentioned in Income tax act. JR: Jeopardy Self-Assessment Return: The Jeopardy Self-Assessment Returns filed by a taxpayer (based on income tax act clause 96.5) to close his/her business are batched in this batch type. OD: Order delivery date: The delivery dates of the orders issued by the tax officer are batched in this batch type. CP: Charge: The manual charges imposed by a tax officer are batched in this batch type. ProTax will automatically calculate late filing charge, interest and other charges imposed by the tax officer during Amended assessment. The example
-2-

of other charges during amended assessment is charge percentage generated by the system based on additional debit and reason for amended assessment. Amended Charge: The Amended of the manual charges and or the charges generated by Amended Assessment are batched in this batch type. Recovery Activities (Enforcement): The enforcement, recovery expenses and recovery proceeds are batched in this batch type. Review Application: The Review applications are batched in this batch type. Appeal Application: The Appeal applications are batched in this batch type. Review Decision: The Review decisions done by the IRD are batched in this batch type. Appeal Decision: The Appeal decisions done by Revenue Tribunal or Supreme Court are batched in this batch type. TDS return: The TDS returns filed by the withholding agents are batched in this batch type. Remission: The remission claims done by the taxpayer are batched in this batch type. The remissions are announced by HMG/N in government gadget to waive part of the debits owned by taxpayers based on some criteria as defined in government gadget. If such remissions are announced then the taxpayer must claim the remission to their respective IRO.
AC: RE: RQ: AQ: RD: AD: TD: RM:
2. Payment & crediting batches: All the transactions that create or modify credit of a taxpayer are grouped as payment and crediting batches. There are 5 types of payment and crediting batches as listed below: BC: Bounced Cheque / Invalid Drafts: The Bounced Cheque and or the invalid draft (submitted by a taxpayer or withholding agent while making payments) are batched in this batch type. CT: Central Treasury Transfers: The Central Treasury Transfers of deposits (made by taxpayers for various purpose) are batched in this batch type. TC: Excess Tax Credit Transfers: The excess tax credits of taxpayer from one fiscal year to another fiscal year are batched in this batch type. TA: Tax credit adjustment: The tax credit adjustments on the tax credit claim filed by taxpayer are batched in this batch type. MC: Medical tax credit adjustment: The medical tax credit adjustments done by the tax officers are batched in this batch type. CC: Tax Credit Claim and Medical Tax Credit Claims: The tax credit claim and medical tax credit done separately by taxpayers are batched in this batch type. 3. Refund batches: All the transactions related with refunds and refund payments are grouped as refund batches. This group also has management adjustment batch to correct or remove suspended records during data entry. There are 5 types of refund batches as listed below: ER: Refund Claim: The excess tax credit refund claim and deposit refund claim done by taxpayers are batched in this batch type. EP: Refund Payment: The refund claim payment of excess tax credit and deposit refund claim are batched in this batch type. EI: Excess credit refund interest: The excess tax credit interest refund and deposit interest refund claim are batched in this batch type. PI: Excess credit refund interest: The claim and payment of interest on excess credit are batched in this batch type. 4. Management Adjustment Batch: This group can be used to correct or remove suspended records during data entry. MB: Management adjustment: The management adjustments done by the tax officers to clear suspended records during data entry of different batches.
-3-

5. Authorized Update Batch: This group can be used to correct or remove the posted data from ProTax database. AU: Authorized Update: This batch can be used to correct or remove the incorrect posted data. Columns in batch header sheet: Office code: Write IRO code where batch is prepared e.g. 25 in case of Kathmandu No. 3, 27 in case of Kathmandu 1 etc. Batch type: Write batch type for which the batch is prepared e.g. IN for Estimate return, IR for Estimate Revision Return etc as explained in batch types above. Batch number: Write batch number. The batch number must be of eight digits (running number) followed by IRO code e.g. 25000001, 25000002 etc. Batch creation date: Write date when the batch is prepared. Date must be in the format of YYYY.MM.DD. Total number of forms: Write number of forms included in the batch. Total debit amount (2): Write total debit amount included in the batch. It is sum of net tax liabilities of the returns included in the batch. Total credit amount (2): Write total credit amount included in the batch. It is sum of claim amount in annex 10, sum of medical expenses in annex 11 and Excess Tax credit transfer claim. Tax officer name: Write name of the officer who has prepared batch. Tax officer signature: Tax officer must sign the batch header sheet before forwarding the batch for data entry to ICT section.
Batch Summaries:
In Income tax module the four batches e.g. Bounced Cheque / Invalid Draft (BC), Order Delivery Date (OD) and Review / Appeal Decision (RD / AD) batches requires batch summary to be filled in for data entry. The process for filling these batch summaries are explained below.
Bounced Cheque / Invalid Draft (BC) Batch Summaries:

Purpose of Payment: Write the purpose of the payment for which the cheque (bounced) or Draft Invalid) was given by taxpayer. Write 1 if it was made for Tax payment or 2 if the payment was made for TDS payment. PAN: Write taxpayer PAN whose cheque was bounced or whose draft was found invalid. Payment Received Date: Write the date when the cheque or draft was received by the IRO or LTO or IRD. Bounced /Invalid Cheque/Draft: Tick the payment mode e.g. Cheque or draft. Cheque/Draft No: Write the Cheque / draft number which was bounced. Invalid Cheque/Draft processing charge: Write the processing charge amount that has occurred to process the bounced cheque or invalid draft. Bank Name: Write the bank name. Bank Branch: Write the bank branch name. Cheque/Draft Invalid/Bounced date: Write cheque bounced date or the date when the draft was declared invalid by bank.
-4-
ProTax Income Tax User Manual Order Delivery Date (OD) Batch Summaries:
PAN: Order Type: Write taxpayer PAN to whom the order is delivered by mail or by messenger. Write Order type code as explained in the batch summary instruction. The different order type codes assigned for orders are 1: Jeopardy Assessment Order, 2: Estimate Revision notice, 3: Amended Assessment order, 4: Charge Assessment Order, 5: Amended Charge Assessment Order, 6: Late filing Charge Order, 7: Interest Order and 8: Bounced cheque / Invalid Draft processing fee Notification. Write the Order number that is dispatched to taxpayer. Write the date when the tax officer made the order. Write the Fiscal year when the order was made. Write the order delivery mode, write (1) if the order is dispatched to taxpayer by mail or (2) if it is send to taxpayer by messenger.
Order No: Order Date: Fiscal year: Order Delivery mode:
Order Delivery Date: Write the date when the order was dispatched to taxpayer by mail or the date when the taxpayer has received the order if the order is send to taxpayer by messenger. Review / Appeal Decision (RD / AD) Batch Summaries:
PAN: Decision Registration No: Write taxpayer PAN. Write the Review or Appeal Decision Registration No based on whether the record belongs to review decision or appeal decision. Write the Review or appeal Decision Registration Date. Write the registration number of the review application or appeal notification when it was registered in IRO or LTO or IRD. Write the registration date or review application or appeal notification. Write the review or appeal decision date. Write the type of decision done by IRD or court. This indicates whether the review or appeal decision can be followed by amended assessment or Estimate revision notice or Amended charge assessment.
Decision Registration Date: Review Application Registration No: Review Application Registration Date: Review Appeal Decision Date: Decision Type:
Data Entry and other processes in ICT Section:

Batch Data entry: The batch data entry is done by DEO in the IRO ICT section. DEO shall enter only the batches signed by a tax officer. During data entry the module will automatically detect errors such as calculation mistake or required fields missing etc and the record will be suspended if there is an error. On each of the data entry screen a button is available from which reports can be generated. DEO should always check and verify the physical batch record and data entry report before proceeding data entry of next screen and correct errors if any.
-5-

Verification of batch data using batch report: Batch report and physical batch must be sent to taxpayer service section or related section for the final approval from a tax officer. The tax officer must cross verify batch report with the physical file, approve batch report by signing on it and file batch report. Batch Complete: Batch complete must be done after tax officer verifies and approves batch data entry as explained above. During batch complete the module will check whether the total debit amount, total credit amount and number of documents entered in the batch match with the information given in batch header. A batch can only be completed if the total number of documents in batch header match will total number of records entered and sum of debit amount of all return/assessment/orders or sum of tax credit claim amount or TDS withheld amount match with debit or credit amount as in batch header. Note: The batch data cannot be corrected after batch complete. To correct a batch complete record, the IRO must send authorized update request mentioning the amount or information to be corrected. Please remember the frequent use of authorized update request indicate that IRO is paying less or no attention either in manual vetting or batching or data entry or verification of batch records. Batch Post: It is done in IRD ICT section and effect of returns or credit claim will generate debits and credits based on transactions. The effect of posted data is then transmitted back (in read only mode) to the related IRO(s). Authorized update of posted data: Authorized update request must be filed by IRO if any of the batch complete records or posted data needs to be changed either due to data entry mistake or mistake done by taxpayer or tax officer. In IRD these authorized update request is forwarded to the DDG for his approval, after DDG approval the request will be forwarded to the ICT director and finally the data is changed. Note: The frequent use of authorized update request indicates that IRO is paying less or no attention either in manual vetting or batching or data entry or verification of batch records. Suspended records handling: The batch records are suspended by system if there is calculation mistake or the figures does not meet business rules defined by IRD or income tax act. The DEO shall try to resolve suspended records only if the records are suspended due to data entry mistake, but if the mistake is from taxpayer then the tax officer in audit section shall contact taxpayer for clarification and try to resolve these suspended records by doing management adjustment. The DEO shall in no case change information or values in return or document to clear suspended records. These suspended returns are even though transmitted to the central server in IRD but does not make any effect on taxpayer account. Process to resolve suspended records: 1. Analyze reasons of suspended records. 2. Contact taxpayer; get clarification from taxpayer and correct value or information. 3. Generate suspended report from ProTax, correct wrong value causing suspension and sign. 4. Prepare management adjustment batch, sign batch header and forward batch for data entry. 5. IRO ICT section enters management adjustment batch. 6. Generate management adjustment batch entry report. 7. Tax officer checks and signs management adjustment batch entry report and files. 8. Send management adjustment notification (generated by system) to taxpayer.
-6-
Function Keys:
Following function key can be used as a quick key for the common commands as described below. F7: Give criteria while fetching record (Enter query) F8: Fetch records (Execute query) F9: Display list of values (drop down list) while data entry. F10: Save record(s)
ProTax tool bar

Tool bar is used to perform same operations in all modules.
Backward
Previous Record
Enter Query Next Record
Add New Record Execute Query
Confirm Record
Cancel Record Exit Module
Next Record
Delete Record
Print Record
Screen 1: Toolbar in ProTax 2.1
-7-

Functions of tool bar: Tool bar is used to perform same operations in all modules.
Backward: Press this button to see previous screen. Forward: Press this button to see next screen. Previous Record: Press this button to go to previous record. Next Record: Press this button to go fetch records based on the criteria given while Execute Query: Press this button to to next record. in Enter query. It will fetch record base on criteria. User might press F8 as short cut Key for this function. Enter Query: Press this button to give criteria while fetching records from database. (e.g. if you type IN in batch type field then it will fetch all record of installment return batch only ). User might press F7 as a short cut Key for this function. Add Record: Press this button to add new record.
Delete Record: this button button to delete existing record. Commit: Press Press this to confirm or commit added record or deleted record or updated (edit) record. Short cut Key F10. Print: Press this button to print current record. Cancel: Press this button to cancel the record.
Exit: Press this button to exit from the current module. Screen 2: Functions of toolbar
-8-
How to start ProTax

To start with the ProTax application select ProTax 2.1 menu item from the start menu of windows as shown in Screen 1: ProTax startup below.
Screen 3: ProTax startup
User Authentication
Only authorized person with a valid user account and password from ICT section of the IRD or IRO can use ProTax.
Screen 4: User Authentication

User ID: Type user name in User ID column and press TAB key or ENTER key to go to next field. Password: Type password and then click on Ok button. User may press ENTER twice. The system will check whether the given user name and password given is valid or not.
-9-

After user authentication user will see ProTax 2.1 Main menu as illustrated in Screen 3. The cancel button can be used to cancel login attempt.
Menu
ProTax 2.1 Main Menu
The main menu of ProTax application has eight buttons as described below: Registration: This button is used to work on Taxpayer registration module. Value Added Tax: This button is used to work on Value Added Tax (VAT) module. Income Tax: This button is used to work on Income Tax module. Accessories: This button is used to work on Microsoft office, Internet explorer, English Nepali date converter, Calculator, Calendar, Notepad, Email composer etc from within ProTax application. Supervisor: This button is used to maintain ProTax security management, Lookup table maintenance, uploads documents in database and system control parameter etc. Logon: This button is used to login into the system. Logout: This module is used to log out of the system. Exit: This button is used to exit from the application.
Screen 5: ProTax 2.1 Main menu

User can work on all the features of ProTax application using this menu. User can work simultaneously on different modules using different buttons.
- 10 -
ProTax Income Tax User Manual Registration Menu:

This menu shows all the functions, reports and statistics in registration module.
Screen 6: Registration menu

User can click on the labels displayed in the menu. The functionality of the sub-modules is same as in previous version of ProTax. Please refer to ProTax Version 1.0 user manual for details of registration module.
VAT menu
This menu shows all the functions, reports and statistics available in VAT module.
Screen 7: VAT menu (1/1)

User can click on the labels displayed in the menu. The functionality of the sub-modules is same as in previous version of ProTax. Please refer to ProTax Version 1.0 user manual for details of VAT module.
- 11 -
ProTax Income Tax User Manual Income tax menu

This menu shows all the functions, reports and statistics available in Income tax module. The available options are in blue color, non-operational options are in red color and gray out options indicates the user does not have permission to use the options. The menu is categorized in three major category e.g. BATCH FUNCTIONS, STATISTICS/REPORTS and MISCELLANEOUS. The detail of each category is explained below.
Screen 8: Income tax menu (1/2) BATCH FUNCTIONS: This category has all the functions related with batch (i.e. batch data entry, batch complete and batch post). It has sub groups like assessment, collection and batch post etc as explained below in detail. 1.1.
ASSESSMENT: The assessment sub group is used to enter the assessment, returns and adjustment batches that which will create or modify debit of a taxpayer.
1.1.1. Installment return: The batch type for installment return is IN and this
module is used to enter estimated installment return submitted by the taxpayers.
1.1.2. Installment revision return: The batch type for installment revision return
is IR and this module is used to enter installment revision return submitted by taxpayers to revise figures from previously filed installment return.
1.1.3. Installment revision notice: The batch type for installment revision return
is RN and this module is used to enter installment revision notice from a tax officer to revise installment return or revision installment return. 1.1.4. Self-assessment return: The batch type for self-assessment return is SA and this module is used to enter self-assessment return (Final Return) filed by the taxpayer at the end of each fiscal year.
1.1.5. Amended assessment: The batch type for amended assessment is AA

and this module is used to enter amended assessment order issued by a tax officer.
- 12 -
ProTax Income Tax User Manual 1.1.6. Jeopardy assessment: The batch type for jeopardy assessment is JA and
this module is used to enter jeopardy assessment order issued by a tax officer. This module is not available in ProTax 2.1.
1.1.7. Jeopardy self-assessment return: The batch type for jeopardy selfassessment return is JR and this module is used to enter jeopardy assessment 96.5 return based on income tax act section 96.5. This module is not available in ProTax 2.1.
1.1.8. Order delivery date: The batch type for order delivery date is OD and this
module is used to enter order delivery / received date of the orders issued by the tax officer.
1.1.9. Charge: The batch type for charge is CP and this module is used to enter
the manual charge order issued to a taxpayer by a tax officer.
1.1.10. Remission: The batch type for remission is RM and this module is used to
enter the remission claim filed by a taxpayer. This module is not available in ProTax 2.1.
1.1.11. Recovery Activities: The batch type for Recovery activities is RE and this
module is used to enter the enforcement related activities done by the IRO/IRD to recover arrears from taxpayers. This module is not available in ProTax 2.1.
1.1.12. Review application: The batch type for review application is RQ and this
module is used to enter the review application request filed by a tax payer to the IRD if the taxpayer does not agree on orders (amended assessment order, jeopardy assessment order, installment revision notice or charge/penalty order etc) issued by a tax officer.
1.1.13. Appeal application: The batch type for appeal application is AQ and this
module is used to enter the appeal application request filed by a taxpayer to the revenue tribunal or court if he/she is not satisfied by the review decision or appeal decision done by IRD/IRO or court or revenue tribunal etc.
1.1.14. Review Decision: The batch type for review application is RD and this
module is used to enter the review application request filed by a tax payer to the IRD if the taxpayer does not agree on orders (amended assessment order, jeopardy assessment order, installment revision notice or charge/penalty order etc) issued by a tax officer.
1.1.15. Appeal Decision: The batch type for appeal application is AD and this
module is used to enter the appeal application request filed by a taxpayer to the revenue tribunal or court if he/she is not satisfied by the review decision or appeal decision done by IRD/IRO or court or revenue tribunal etc. 1.1.16. TDS Return: The batch type for TDS return is TD and this module is used to enter the TDS (Tax Deduction at Source) return submitted by a TDS withholding agent.
1.1.17. Management adjustment: The batch type for management adjustment is

MB and this module is used to enter management adjustment to clear suspended records.
- 13 -
ProTax Income Tax User Manual 1.2. COLLECTION: The collection sub group is used to enter the payment and claim
batches that will generate credit effect for a taxpayer through different payments, credit claims etc as explained below.
1.2.1. Bounced Cheque: The batch type for bounced cheque is BC and this
module is used to enter the details of the bounced cheques of the payment claims claimed by the taxpayer in Annex 10 and or the cheque payment details submitted by the withholding agent for TDS withhold amount along with TDS return.
1.2.2. CT Transfer: The batch type for CT transfer is CT and this module is used
to enter the central treasury transfer (Sadasya) of deposits.
1.2.3. Credit claims/Adjustments: This sub group is used to enter the tax or
medical tax credit claims prior to fiscal year 2059/60 and or adjustment of the credit(s) claimed by a taxpayer using Annex 10 (tax credit claim) and Anne 11 (medical tax credit claim).
1.2.3.1. Excess Tax Credit Transfer: The batch type for Excess tax
credit transfer is TC and this module is used to enter excess tax credit transfer request of taxpayers from one fiscal year to another. Note: The excess tax credit transfer can only be done either after final return of the fiscal year has been filed or amended assessment for non-filer of final return is done or after jeopardy assessment for the full fiscal year or jeopardy selfassessment return is filed.
1.2.3.2. Tax credit adjustment: The batch type for tax credit adjustment
is TA and this module is used to enter the tax credit adjustment on the tax credit claims done by the taxpayer.
1.2.3.3. Medical tax credit adjustment: The batch type for medical tax
credit adjustment is MC and this module is used to enter the tax credit adjustment of the medical tax credit claims done by the taxpayer.
1.2.4. Refund: This sub group is used to enter the refund claims and payment of
excess tax credit, excess tax credit interest, excess TDS payment, excess TDS payment interest etc as described below.
1.2.4.1. Excess tax credit refund: The batch type for excess tax credit
refund is EP and this module is used to enter the excess tax credit refund claims and payments. This module is not available in ProTax 2.1.
1.2.4.2. Excess tax credit interest refund: The batch type for excess
tax credit interest refund is PI and this module is used to enter the excess tax credit interest refund claims and payments. This module is not available in ProTax 2.1.
1.2.4.3. Excess TDS payment refund: The batch type for excess TDS
payment refund is TR and this module will be used to enter the excess TDS payment refund claims and payments. This module is not available in ProTax 2.1.
- 14 -
ProTax Income Tax User Manual 1.2.4.4. Excess TDS payment interest refund: The batch type for
excess TDS payment interest refund is TI and this module will be used to enter the excess TDS payment interest refund claims and payments. This module is not available in ProTax 2.1.
1.2.5. Batch Post: This button will be available and used only at the ICT section of
the IRD. This button is used to post a batch record. After batch post the effect (debit/credit) will be generated at the central database of the IRD and replicated back to the concerned IRO in read only mode.
2. STATISTICS/REPORTS: This category has all the statistics and reports generated by the
income tax module. It has two sub groups e.g. Statistics and Reports.
Income tax menu (cont.):
Screen 9: Income tax assessment and collection menu (2/2) 2.1. STATISTICS: This subgroup has all the statistics generated by the system. Statistics
is defined as the report which displays or prints information on more than one IRO or more than one taxpayer.
2.1.1. Batch record status: This statistics displays/prints list of batches per IRO of
different batch status (e.g. incomplete, finished, posted and suspended).
2.1.2. Data entry installment return: This statistics displays/prints data entry
statistics of number and ratio of registered taxpayer and installment return received i.e. how many of the registered taxpayer has filed installment return in a fiscal year.
2.1.3. Data entry self-assessment return: This statistics displays/prints data

entry statistics of number and ratio of registered taxpayer and selfassessment (final return) received i.e. how many of the registered taxpayer has filed self-assessment return (final return).
2.1.4. Data entry TDS return: This statistics displays/prints data entry statistics on
number of TDS returns filed by the withholding agents.
- 15 -
ProTax Income Tax User Manual 2.1.5. Assessment/return batches: This statistics displays/prints detail records of
an assessment/return batch with PAN, assessment type, assessment no, Assessment date and total tax liability per assessment/return type (e.g. installment return, installment revision return, installment revision notice, self assessment, amended assessment, jeopardy assessment, jeopardy assessment 96.5 return etc). A tax officer should use this report to verify batch data entry done with the physical batch before DEO makes a batch complete.
2.1.6. TDS return batches: This statistics displays/prints detail records of a TDS
batch with PAN, return number, return date, debit amount, credit amount and batch status.
2.1.7. Assessment/returns:
This statistics displays/prints list of PAN, assessment/return no, assessment/return date and total tax liability of returns filed in a fiscal year per assessment type (e.g. installment return, installment revision return, installment revision notice, self assessment, amended assessment, jeopardy assessment, jeopardy assessment 96.5 return etc) adjustment: management adjustment. This statistics displays/prints detail of
2.1.8. Management
2.1.9. Non-filers: This statistics displays/prints list of Non-filers for installment

return and self-assessment return of an IRO.
2.1.10. 2.1.11. 2.1.12. 2.1.13. 2.1.14. 2.1.15. 2.1.16. 2.1.17.
Large taxpayers: This statistics displays/prints list of large taxpayers based on turnover and/or income of an IRO. Debtors: This statistics displays/prints list of debtors of an IRO.
IRO Debits/Credits: This statistics displays/prints sum of debits and credit per debit/credit type of an IRO. Tax credit claims: This statistics displays/prints list of tax credit claims done by a taxpayer. Collection/Target: This statistics displays/prints total revenue collection per revenue account with comparison to the target of an IRO. Creditors: This statistics displays/prints list of creditors of an IRO
TDS returns: This statistics displays/prints list of TDS filed by withholding agents in a fiscal year in an IRO. Suspended records: This statistics displays/prints list suspended records.
2.2. REPORTS: This subgroup has all the reports generated by the system. Report is
defined as the information set that displays/prints detail of one taxpayer or an IRO.
2.2.1. Assessment
details: assessment/return.
This
report
displays/prints
detail
of
an
2.2.2. TDS return details: This report displays/prints detail of a TDS return. - 16 -
ProTax Income Tax User Manual 2.2.3. Taxpayer account statement: This report displays/prints detail of a
taxpayer account showing details of his/her debits/credits.
2.2.4. Taxpayer profile: This report displays/prints detail activities of a taxpayer

starting from his/her registration information.
2.2.5. Management adjustment: This report displays/prints detail of a

management adjustment done on income tax returns or TDS return.
2.2.6. Suspended record: This report displays/prints detail of suspended record

with suspended reasons of income tax returns or TDS return
2.2.7. Order Printing: This report displays/prints order for a taxpayer. 2.2.8. Documents in database: This report displays/prints list of documents
(income tax act, income tax return/order format, rules/regulations etc) stored in database for download purpose in IRO.
3. MISCELLANEOUS: 3.1. Authorized updates: This module is available and used only at the ICT section of
the IRD to change the posted records since such posted records cannot be changed in IRO.
BATCH FUNCTIONS
Data entry Estimate return
This module will be used to capture installment return filed by the taxpayer using Income tax return D-02 and D-03. Non-presumptive taxpayer files installment return. All the returns submitted by the taxpayer must be checked manually before accepting returns. Please see Manual vetting and batch process for details in this user manual. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch records will be suspended. The returns that cannot be entered must be removed from batch and batch header information must be corrected. According to the new income tax act 2058 non-presumptive taxpayer must file installment return until poush masanta (15th January). System will automatically calculate and put 40% of the debit to be matured on poush masanta (15th January), 70% of the debit to be matured on chaitra masanta (15th April) and 100% of the debit to be matured on asad masanta (15th July). If the taxpayer wants to revise his installment amount then he/she can do so by filing installment revision return. To enter installment return batch click on the Installment return text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry installment return using return D-02: DEO shall enter only those batches that are approved and signed by tax officer.
- 17 -

The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date.
Batch Type: Batch Number:
Batch Date:
Screen 10: Batch header installment return using return D-02 (1/1) Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03 income tax return and total tax liability in case of income tax return Debit-02 income tax return. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen.
- 18 -

Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch record entry installment return using return D-02 Return document type: Select D-02 in the return document type to enter installment return filed using income tax return D-02 and press ENTER or TAB key to go to next field. You may click on return document type field to get a list of document type and select desired document type from the list. Document type refers to return document type number e.g. D-02 refers to income tax return Debit 02-02 and D-03 refers to income tax return Debit-03.
Screen 11: Batch record installment return using return D-02 (1/1) PAN: Fiscal year: Return registration no: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Type return registration no and press ENTER or TAB key to go to next field.
- 19 -

Return filing date: Type return filed date and press ENTER or TAB key to go to next field. Business type: Select business type by pressing either P (professional) or O (other business) and press ENTER or TAB key to go to next field. You may click on business type field to get list of business type and select desired business type from the list. Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Inclusions: Type inclusions and press ENTER or TAB key to go to next field. Deductible expenses: Type deductible expenses and press ENTER or TAB key to go to next field. Deductible loss: Type deductible loss and press ENTER or TAB key to go to next field. Assessable income/loss: Type assessable income and press ENTER or TAB key to go to next field. Remuneration: Type remuneration and press ENTER or TAB key to go to next field. Total assessable income: Type total assessable income and press ENTER or TAB key to go to next field. Retirement contributions: Type retirement contributions and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Total tax liability: Type total tax liability and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click forward button to enter claim details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen.
- 20 -
Batch record entry credit claim The credit claims of Annex 10 (Tax credit claims) and Annex 11 (Medical tax credit claims) are entered in the system. There are five types of credit claims as explained below. - Payment: This credit type includes payment claims done by the taxpayer through bank voucher, draft, cheque and cash payment in IRO. - Custom tax: This credit type includes advance tax payment done at the custom port by the taxpayer. - Vehicle tax: This credit type includes advance tax payment done at the transportation department by the taxpayer. - TDS: This credit type option should be selected to enter all the TDS claims done by the taxpayer. - Medical tax: This credit type includes medical tax credit claims done by the taxpayer.
Screen 12: Batch record entry of credit claims (1/6)

Credit type: Select required credit type by pressing 1 for Payment or 2 for Custom tax or 3 for Vehicle tax or 4 for TDS or 5 for medical and press ENTER or TAB key to display the related fields of the credit claim explained in the pages below.
- 21 -
Batch record entry tax credit claim (Payment)

Credit type payment: Select this credit type to enter all the tax payment done through bank voucher or draft or cheque or cash payment in IRO.
Screen 13: Batch record entry of credit claims (2/6) The fields for payment claim are: S. No: The value in this field will be automatically generated by the system after saving record. Mode: Select required payment mode by pressing 1 for cash payment, 2 for cheque, 3 for draft and 4 for voucher and press ENTER or TAB key to go to next field. Document No: Type payment document number and press ENTER or TAB key to go to next field. Document number is the cash receipt number for cash payment, draft number for draft, cheque number for cheque and voucher number for voucher. Bank code: Type bank code and press ENTER or TAB key to go to next field. You may press F9 or double click on bank code to get a list of bank codes and select required bank. Date: Type payment date in the format of YYYY.MM.DD and ENTER or TAB key to go to next field. Amount: The value in this field will be automatically based on credit claim amount. Credit claim account: Any of the payments claim must have a revenue account heading. The fields below (Account and amount refers to the revenue account heading on which payment is done and payment amount. for Account: Amount: Type revenue account heading and press ENTER or TAB key to go to next field. You may press F9 or double click on account field to get list of revenue account and select required revenue heading. Type amount paid in the revenue account heading and press ENTER or TAB key to go to account of next record.
To enter other credit claim type click on Add button and continue data entry as explained.
- 22 -
Batch record entry tax credit claim (Medical)

Credit type medical: Select this credit type to enter the medical tax credit claims done by taxpayer.

The fields for medical tax credit claim are: S. No: The value in this field will be automatically generated by the system after saving record. Medical expense date: Type medical expense date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Provider Type medical service provider name and press ENTER or TAB key to go to next field. Medical service type: Type services type code and press ENTER or TAB key to go to next field. You may press F9 or double click on medical service type code to get list of medical service type and select required medical service type. Medical expense: Type medical expenses and press confirm to save record. To enter other credit claim type click on Add button and continue data entry as explained.
- 23 -
Batch record entry tax credit claim (Vehicle tax)

Credit type vehicle tax: Select this credit type to enter the vehicle tax advance payment claim done by the taxpayer.

The fields applicable for vehicle tax credit claims are: S. No: The value in this field will be automatically generated by the system as you save record. Document No: Type document number and press ENTER or TAB key to go to next field. This document number is the receipt number of the payment done at the transportation department. Date: Type date on which payment is done for the vehicle tax and press ENTER or TAB key to go to next field. Amount: Type amount paid for the vehicle tax and press ENTER or TAB key to go to next field. To enter other credit claim type click on Add button and continue data entry as explained.
- 24 -
Batch record entry tax credit claim (Custom tax)

Credit type Custom tax: This option should be selected to enter all the advance tax paid by the taxpayer at the custom point.

The fields applicable for custom tax credit claims are: S. No: The value in this field will be automatically generated by the system as you save record. Document No: Type document number and press ENTER or TAB key to go to next field. This document number is the receipt number of the payment done at the custom port. Date: Type date on which payment is done for the custom tax and press ENTER or TAB key to go to next field. Amount: Type amount paid for the custom and press ENTER or TAB key to go to next field. To enter other credit claim type click on Add button and continue data entry as explained.
- 25 -
Batch record entry tax credit claim (TDS withheld)

Credit type TDS withheld: This option should be selected to enter all the TDS withheld claims done on behalf the taxpayer by the withholding agent.

The fields applicable for TDS credit claims are: S. No: The value in this field will be automatically generated by the system as you save record. Document No: Type document number and press ENTER or TAB key to go to next field. This document number is the TDS return registration number. Date: Type date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. This date is the TDS return date filed by the withholding agent. Withholding type: Type withholding type and press ENTER or TAB key to go to next field. You may select the withholding type by pressing F9 or double clicking on the withholding type field. Withholding agent PAN: Type PAN of the withholding agent and press ENTER or TAB key to go to next field. You may also select the withholding agent PAN type by pressing F9 or double clicking on the withholding agent PAN field. Withholding agent name: Type name of the withholding agent (if the withholding agent does not have PAN) and press ENTER or TAB key to go to next field. Amount: Type TDS claim amount and press ENTER or TAB key to go to next field. To enter other credit claim type click on Add button and continue data entry as explained.
- 26 -
Batch header entry installment return using return D-03
Screen 18: Batch header installment return using return D-03 (1/1) DEO shall enter only the batches that are approved and signed by tax officer. The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03 income tax return and total tax liability in case of income tax return Debit-02 income tax return. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details.
- 27 -

Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
Batch record entry installment return using return D-03
Screen 19: Batch record installment return using return D-03 with Annex 1 (1/1) Return document type: Select D-03 in the return document type and press ENTER or TAB key to go to next field. You may click on this field to get a list of document type and select desired PAN from the list. Document type refers to return document type number e.g. D-01 refers to income tax return Debit-01 return, D-02 refers to income tax return Debit 02 return and D-03 refers to income tax return Debit-03 return. D-01 return form is filled by presumptive taxpayers only, Income tax return D-02 is simplified return form for nonpresumptive individual taxpayer and income tax return D-03 is filled
- 28 -

by non-presumptive taxpayer with Annex 1 or Annex 2 depending on taxpayer is individual or Entity. PAN: Type PAN of the taxpayer and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN of the taxpayer belonging to your IRO and select desired PAN from the list. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Return registration no: Type return registration no and press ENTER or TAB key to go to next field. Return filing date: Type return filing date and press ENTER or TAB key to go to next field. Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Auditor name: Type auditor name and press ENTER or TAB key to go to next field. Auditor license No: Type auditor license No and press ENTER or TAB key to go to next field. Auditor PAN: Type auditors PAN and press ENTER or TAB key to go to next field. You may click on Auditor PAN field to get list and select desired option from the list. Annex 1/Annex 2: Click on Annex 2 radio button to enter Annex 2 details as explained below. To save this record either click on Confirm button or press F10. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen. Click on Annex 1 radio button and then forward button to enter Annex 1 details.
- 29 -
Batch record entry Annexes Batch record entry Annex 1

Only individual non-presumptive taxpayers file the income tax return D-03 with Annex 1.
Screen 20: Batch record entry Annex 1 (1/12)

Country: Income source: Select country code from the drop down list and press ENTER or TAB key to go to next field. You can select country code from dropdown list by clicking on the country column. NEPAL will be displayed by default. Type incomes source code and press ENTER or TAB key to go to next field. You may select income source from list by pressing F9 or double clicking on the income source column. List of Income sources are displayed in the next screen.
Once these fields are selected, based on income source and country system will display fields applicable for the selected income source and country.
- 30 -

Batch record entry Annex 1:
Screen 21: Batch record entry Annex 1 (2/12) Code and description of income sources applicable for Annex 1: Code 01 02 03 04 05 06 07 08 10 11 Description Business Employment Investment Non-business chargeable assets Subtotal 1 Business of different tax rate Exempt income Subtotal 2 Repatriated income Total
- 31 -

Batch record entry Annex 1: Type 01 and press ENTER or TAB key to display and enter the fields applicable for income source business.
Screen 22: Batch record entry Annex 1 (3/12) The applicable fields for income source business in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 32 -
ProTax Income Tax User Manual Batch record entry Annex 1:

Type 02 and press ENTER or TAB key to display and enter the fields applicable for income source employment.

The applicable fields for income source employment in Nepal are: Inclusions: Type inclusions and press ENTER or TAB key to go to next field. Income gain loss: Type income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 33 -

Type 03 and press ENTER or TAB key to display and enter the fields applicable for income source investment.

The applicable fields for income source investment in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 34 -

Type 04 and press ENTER or TAB key to display and enter the fields applicable for income source non- business chargeable assets.

The applicable fields for income source non-business chargeable assets in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 35 -

Type 05 and press ENTER or TAB key to display and enter the fields applicable for subtotal 1.

The applicable fields for subtotal 1 of income sources in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Retirement contribution: Type retirement contribution and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Exemptions: Type exemptions and press ENTER or TAB key to go to next field. Tax rate 10% Type amount taxable at 10% tax rate and press ENTER or TAB key to go to next field. Tax rate 15% Type amount taxable at 15% tax rate and press ENTER or TAB key to go to next field. Tax rate 25% Type amount taxable at 25% tax rate and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 36 -

Type 06 and press ENTER or TAB key to display and enter the fields applicable for different rate income source.

The applicable fields for different rate income source in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Retirement contribution: Type retirement contribution and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Exemptions: Type exemptions and press ENTER or TAB key to go to next field. Tax rate 15% Type amount taxable at 15% tax rate and press ENTER or TAB key to go to next field. Tax rate 25% Type amount taxable at 25% tax rate and press ENTER or TAB key to go to next field. Concessions Type concession and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. After entering all these fields select 07 to enter values for subtotal 2. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 37 -

Type 07 and press ENTER or TAB key to display and enter the fields applicable for exempt income source.

The applicable fields for exempt income source in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field.
To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 38 -

Type 08 and press ENTER or TAB key to display and enter the fields applicable subtotal 2.

The applicable fields for subtotal 2 in Nepal income source are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Retirement contribution: Type retirement contribution and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Exemptions: Type exemptions and press ENTER or TAB key to go to next field. Tax rate 10% Type amount taxable at 10% tax rate and press ENTER or TAB key to go to next field. Tax rate 15% Type amount taxable at 15% tax rate and press ENTER or TAB key to go to next field. Tax rate 25% Type amount taxable at 25% tax rate and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 39 -

Type 10 and press ENTER or TAB key to display and enter the fields applicable for repatriated income source.

The applicable fields for repatriated income source in Nepal are: Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Exemptions: Type exemptions and press ENTER or TAB key to go to next field. Tax rate 10% Type amount taxable at 10% tax rate and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 40 -

Type 11 and press ENTER or TAB key to display and enter the fields applicable for total in Nepal income source.

The applicable fields for total in Nepal income source are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Retirement contribution: Type retirement contribution and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Exemptions: Type exemptions and press ENTER or TAB key to go to next field. Tax rate 10% Type amount taxable at 10% tax rate and press ENTER or TAB key to go to next field. Tax rate 15% Type amount taxable at 15% tax rate and press ENTER or TAB key to go to next field. Tax rate 25% Type amount taxable at 25% tax rate and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. FTC current FY: Type FTC current FY and press ENTER or TAB key to go to next field. FTC previous FY: Type FTC previous FY and press ENTER or TAB key to go to next field. FTC used: Type FTC used and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field.
- 41 -

To save this record either click on Confirm button or press F10 and then click on Forward button to enter details of credit claims if there is any.
Batch record entry Annex 2

Non-presumptive entity taxpayers file income tax return D-03 with Annex 2.
Screen 32: Batch record installment return using return D-03 Annex 2 (1/1)
PAN: Type PAN of the taxpayer and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN belonging to your IRO and select desired PAN from the list. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Return registration no: Type return registration no and press ENTER or TAB key to go to next field. Return filing date: Type return filing date in the format YYYY.MM.DD and press ENTER or TAB key to go to next field. Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field.
- 42 -

Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Auditor name: Type auditor name and press ENTER or TAB key to go to next field. Auditor license no: Type auditor license No and press ENTER or TAB key to go to next field. Auditor PAN: Type auditors PAN and press ENTER or TAB key to go to next field. You may click on Auditor PAN field to get list and select desired option from the list. Annex 1/Annex 2: Click on Annex 2 radio button to enter Annex 2 details as explained below. To save this record either click on Confirm button or press F10 and then click on forward button to enter Annex 2 details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen.
Batch record entry Annex 2

Non-presumptive taxpayers submit file these annexes along with income tax return form D03-02-08-60. Annex 2 is applicable only for the entity (business) non-presumptive taxpayer.

Country: Select country code from the drop down list and press ENTER or TAB key to go to next field. You may select country code from dropdown list by clicking on the country column. NEPAL will be displayed as a default country. Type incomes source code and press ENTER or TAB key to go to next field. You may select income source from list by pressing F9 or double clicking on the income source column. List of Income sources are displayed in the next screen.
Income source:
- 43 -

Once these fields are selected, based on income source and country system will display fields applicable for the selected country and income source.
Batch record entry Annex 2:

Code and description of income sources applicable for Annex 2: Code 01 03 05 06 07 08 10 11 Description Business Investment Subtotal 1 Business from different tax rate Exempt income Subtotal 2 Repatriated income Total
- 44 -

Type 01 and press ENTER or TAB key to display and enter the fields applicable for income source business.

The applicable fields for business income source business in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 45 -

Type 03 and press ENTER or TAB key to display and enter the fields applicable for income source investment.

The applicable fields for investment income source in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 46 -

Type 05 and press ENTER or TAB key to display and enter the fields applicable for subtotal 1.

The applicable fields for income source Subtotal 1 and country Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Retirement contribution: Type retirement contribution and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Tax rate Type tax rate and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 47 -

Type 06 and press ENTER or TAB key to display and enter the fields applicable for income source business of different tax rate.

The applicable fields for income source business of different tax rate in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Tax rate Type tax rate and press ENTER or TAB key to go to next field. Concessions Type concession and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 48 -

Type 07 and press ENTER or TAB key to display and enter the fields applicable for exempt income source.

The applicable fields for exempt income source in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field.
- 49 -

Type 08 and press ENTER or TAB key to display and enter the fields applicable Subtotal 2.

The applicable fields for Subtotal 2 for income source Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income gains loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Add button to enter details of other income sources.
- 50 -

Type 10 and press ENTER or TAB key to display and enter the fields applicable for repatriated income source.

The applicable fields for repatriated income source in Nepal are: Taxable income: Tax rate Tax liability: Net tax liability: Type taxable income and press ENTER or TAB key to go to next field. Type tax rate and press ENTER or TAB key to go to next field. Type tax liability and press ENTER or TAB key to go to next field. Type net tax liability and press ENTER or TAB key to go to next field.
- 51 -

Type 11 and press ENTER or TAB key to display and enter the fields applicable for Total in Annex 2.

The applicable fields for total in Nepal are: Inclusions: Income gain loss: Type inclusions and press ENTER or TAB key to go to next field. Type Income Gain loss and press ENTER or TAB key to go to next field. Assessable income: Type assessable income and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Tax liability: Type tax liability and press ENTER or TAB key to go to next field. FTC current FY: Type FTC current FY and press ENTER or TAB key to go to next field. FTC previous FY: Type FTC previous FY and press ENTER or TAB key to go to next field. FTC used: Type FTC used and press ENTER or TAB key to go to next field. Net tax liability: Type net tax liability and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Forward button to enter details of credit claims if there is any. The details on how to enter credit claim detail is explained in Batch record entry credit claim.
- 52 -
Data Entry Estimate Revision Return

The data entry screen and data entry process of installment revision return is same as installment return explained in Data entry installment return.
Data Entry Estimate Revision Notification

This module will be used to capture the estimate Revision Notification done by the tax officer (using internal form) on the estimate return filed by the taxpayer. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s) and approved by the tax officer. System will validate the records to the possible extent and invalid batch records will be suspended. The notifications that cannot be entered must be removed from batch and batch header information must be corrected. To enter estimate revision notification batch, click on the Estimate Notification text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry Estimate Revision Notification
Screen 43: Batch header Estimate Revision Notification DEO shall enter only the batches that are approved and signed by tax officer. The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field.
Batch Type:
- 53 -

Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability from total tax liability from D-01 and D-02 form and total tax liability from Annex 1 and or Annex 2. The Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch record entry Estimate Revision Notification using D-02 Given below is the sample of estimate revision notification data entry screen. It has the following data fields. Return document type: Select D-02 in the return document type to enter estimate revision notification using Debit-02 form and press ENTER or TAB key to go to next field. You may click on form type field to get a list of document type and select desired document type from the list. Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Type notification number and press ENTER or TAB key to go to next field. Type notification date and press ENTER or TAB key to go to next field.
PAN: Notification no: Notification date:
- 54 -

Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list.
Assessing Officer Name: Type assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Previous Estimate type: Select desired estimate type from the list and press ENTER or TAB key to go to next field. The value in this field indicates the previous estimate type for which tax officer has made this notification. The available estimate types values are Estimate return, Revised Estimate Return, Estimate for non-filers, Estimate after review decision and estimate after appeal decision.
Screen 44: Batch record Estimate Revision Notification
Previous Estimate FY:
Type the previous Fiscal year for which estimate notification is done and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. This field is not required if the notification is done for non-filer of estimate return. Previous Estimate no: Type document number for previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Previous Estimate date: Type date for the previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Estimated tax: Type new estimated tax and press ENTER or TAB key to go to next field. Reason for estimation: Type reason for estimation and press ENTER or TAB key to go to next field. There could be multiple reason for estimate notification.
- 55 -

Report Button: Press or click this button to generate report for the estimate revision notice as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter claim details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
Screen 45: Batch record Estimate Revision Notification using D-02 Business type: Select business type by pressing either P (professional) or O (other business) and press ENTER or TAB key to go to next field. You may click on business type field to get list of business type and select desired business type from the list. Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Type spouse name and press ENTER or TAB key to go to next field. Type remote area allowance and press ENTER or TAB key to go to next field. Type pension allowance and press ENTER or TAB key to go to next field. Type life insurance premium and press ENTER or TAB key to go to next field. Type inclusions and press ENTER or TAB key to go to next field.
Single/Couple:
Spouse has PAN:
Spouse PAN: Spouse name: Remote area allowance: Pension allowance: Life insurance premium: Inclusions:
- 56 -

Deductible expenses: Type deductible expenses and press ENTER or TAB key to go to next field. Deductible loss: Type deductible loss and press ENTER or TAB key to go to next field. Assessable income/loss: Type assessable income and press ENTER or TAB key to go to next field. Remuneration: Type remuneration and press ENTER or TAB key to go to next field. Total assessable income: Type total assessable income and press ENTER or TAB key to go to next field. Retirement contributions: Type retirement contributions and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Total tax liability: Type total tax liability and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click forward button to enter other details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen. Estimate Revision Notification Data entry Report (D-02)
Screen 46: Report Sample Estimate Revision Notification
- 57 -
Batch record entry Estimate Revision Notification using D-03 Given below is the sample of estimate revision notification data entry screen. It has the following data fields.
Screen 47: Batch Record Estimate Revision Notification Using D-03 Return document type: Select D-03 in the return document type to enter estimate revision notification using D-03 form and press ENTER or TAB key to go to next field. You may click on form type field to get a list of document type and select desired document type from the list. Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Type notification number and press ENTER or TAB key to go to next field. Type notification date and press ENTER or TAB key to go to next field. Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Type assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Select desired estimate type from the list and press ENTER or TAB key to go to next field. The value in this field indicates the previous estimate type for which tax officer has made this notification. The available estimate types values are Estimate return, Revised Estimate Return, Estimate for non-filers, Estimate after review decision and estimate after appeal decision. Type the previous Fiscal year for which estimate notification is done and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired
PAN: Notification no: Notification date: Fiscal year: Assessing Officer Name: Previous Estimate type:
Previous Estimate FY:
- 58 -

fiscal year from the list. This field is not required if the notification is done for non-filer of estimate return. Type document number for previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Type date for the previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Type new estimated tax and press ENTER or TAB key to go to next field. Type reason for estimation and press ENTER or TAB key to go to next field. There could be multiple reason for estimate notification. Press or click this button to generate report for the estimate revision notice as entered in the batch. The report is very much useful to check for the reasons for suspension.
Previous Estimate no:
Previous Estimate date:
Estimated tax: Reason for estimation:
Report Button:
To save batch record click on Confirm button or press F10 and then click forward button to enter other details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
Given below is a sample screen displaying the fields that are displayed to enter Estimate revision Notification using D-03 form.
Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list.
Screen 48: Batch Record Estimate Revision Notification Using D-03
- 59 -

Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Annex 1/Annex 2: Click on Annex 2 radio button to enter Annex 2 details as explained below. To save this record either click on Confirm button or press F10. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen. Please refer to Batch Record entry Annexes to enter details of Annex 1 or Annex 2.
Data entry Self-Assessment

This module will be used to capture the self-assessment returns filed by taxpayer after end of a fiscal year. All the returns submitted by the taxpayer must be checked manually before accepting returns. Please see Procedures that must be followed in IRO(s)/IRD for details in this user manual. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The returns that cannot be entered must be removed from batch and batch header information should be corrected. According to the new income tax act each taxpayer must file self-assessment return after end of fiscal year. The taxpayers failed to file self-assessment return by Ashoj masanta will be charged late filing charge unless approved return filing extension is done. To enter self-assessment return batch click on the Self-assessment return text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry self assessment return DEO shall enter only those batches that are approved and signed by tax officer. The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and
- 60 -

press ENTER or TAB key or press F9 to get list of office code and select office code from the list.
Screen 49: Batch header self assessment return using return D-01 (1/1)
Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03 and total tax liability in case of income tax return Debit02. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report.
- 61 -

Note: User will not be able to change batch entry after batch complete. This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
Batch Report button:
Batch record entry self assessment return using return D-01 Presumptive taxpayer files the income tax return D-01. These taxpayers are small taxpayers and do not need any supporting documents while submitting returns unless asked by IRO or IRD during the course of audit. The fields in self-assessment return using return D-01 are: Return document type: Select D-01 in return document type to enter income tax return D-01 and press ENTER or TAB key to go to next field. You may click on return document type field to get a list of document type and select desired PAN from the list. System will display all the fields applicable to enter this return.
Screen 50: Batch record Self-Assessment return using return D-01 (1/1)
PAN: Type PAN of the taxpayer and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer PAN belonging to the IRO and select desired PAN from the list. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Return registration no: Type return registration no and press ENTER or TAB key to go to next field. Return filing date: Type return filing date and press ENTER or TAB key to go to next field.
- 62 -

Turnover: Expenses: Income/loss: Income tax: Late filing charge: Interest: Total tax liability: Filing extension date: Type turnover and press ENTER or TAB key to go to next field. Type expenses and press ENTER or TAB key to go to next field. Type income/loss and press ENTER or TAB key to go to next field. Type income tax and press ENTER or TAB key to go to next field. Type late filing charge and press ENTER or TAB key to go to next field. Type interest and press ENTER or TAB key to go to next field. Type total tax liability and press ENTER or TAB key to go to next field. Type filing extension date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field.
To save this record either click on Confirm button or press F10 and then click on Forward button to enter details of payment claims if there is any. Presumptive taxpayer can only claim for payment claim, they are not entitled for any other tax credit claims such as TDS or medical tax credit claim etc. The details on how to enter credit claim detail is explained in Batch record entry credit claim. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen. Batch record entry self assessment return using return D-02
Screen 51: Batch record self-assessment return using return D-02 (1/1)
The fields in self-assessment return using return D-02 are: Return document type: Select D-02 in the return document type and press ENTER or TAB key to go to next field. You may click on return document type field to get a list of document type and select desired PAN from the list. Document type refers to return document type number e.g. D-01 refers to income tax return D-01, D-02 refers to income tax return D-02 and D-03 refers to income tax return D03.
- 63 -

PAN: Type PAN of the taxpayer and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to your IRO and select desired PAN from the list. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Return registration no: Type return registration no and press ENTER or TAB key to go to next field. Return filing date: Type return filing date and press ENTER or TAB key to go to next field. Business type: Select business type by pressing either P (professional) or O (other business) and press ENTER or TAB key to go to next field. You may click on business type field to get list of business type and select desired business type from the list. Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Inclusions: Type inclusions and press ENTER or TAB key to go to next field. Deductible expenses: Type deductible expenses and press ENTER or TAB key to go to next field. Deductible loss: Type deductible loss and press ENTER or TAB key to go to next field. Assessable income/loss: Type assessable income and press ENTER or TAB key to go to next field. Remuneration: Type remuneration and press ENTER or TAB key to go to next field. Total assessable income: Type total assessable income and press ENTER or TAB key to go to next field. Retirement contributions: Type retirement contributions and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Total tax liability: Type total tax liability and press ENTER or TAB key to go to next field. Filing extension date: Type filing extension date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Forward button to enter details of credit claims if there is any. The details on how to enter credit claim detail is explained in Batch record entry credit claim.
- 64 -

The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen. Batch record entry self assessment return using return D-03
Screen 52: Batch record self-assessment return using return D-03 (1/1)
The fields in self-assessment income tax return D-03 are: Return document type: Select D-03 in the return document type and press ENTER or TAB key to go to next field. You may click on return document type field to get a list of document type and select desired PAN from the list. Document type refers to return document type number e.g. D-01 refers to income tax return D-01, D-02 refers to income tax return D-02 and D-03 refers to income tax return D-03. Type PAN of the taxpayer and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN of the taxpayer belonging to your IRO and select desired PAN from the list. Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Type return registration no and press ENTER or TAB key to go to next field. Type return filing date and press ENTER or TAB key to go to next field. Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list.
PAN: Fiscal year: Return registration no: Return filing date: Single/Couple: Spouse has PAN:
- 65 -

Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Auditor name: Type auditor name and press ENTER or TAB key to go to next field. Auditor license No: Type auditor license No and press ENTER or TAB key to go to next field. Auditor PAN: Type auditors PAN and press ENTER or TAB key to go to next field. You may click on Auditor PAN field to get list and select desired option from the list. Filing extension date: Type filing extension date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Annex 1/Annex 2: Click on Annex 1 or Annex 2 radio button to enter Annex 1 or Annex 2 details as explained below. When you are done with the date entry of these values then either click on Confirm button or press F10 to save the record and then click forward button to enter Annex 1 or Annex 2 details. The detail instruction on how to enter Annex 1 and Annex 2 is described in Batch record entry Annex 1 and Batch record entry Annex 2 respectively. The details on how to enter credit claim detail is explained in Batch record entry credit claim. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen.
Data Entry Amended Assessment:

This module will be used to capture the Amended Assessment orders done by the tax officer or Director General of IRD if the tax officer of DG is not satisfied on the tax payable amount declared by taxpayers. The Amended Assessment details are entered into the system using internal form. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The returns that cannot be entered must be removed from batch and batch header information should be corrected. To enter Amended assessment batch click on the Amended assessment return text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu.
- 66 -
Batch Header entry Amended Assessment
Screen 53: Batch Header Amended Assessment

The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03 income tax return and total tax liability in case of income tax return Debit-02 income tax return. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details.
- 67 -

Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record Entry Amended Assessment using D-01 Form
Screen 54: Batch Record Amended Assessment using D-01

Return document type: Select D-01 in the return document type to enter Amended Assessment Internal order using D-01 form and press ENTER or TAB key to go to next field. You may click on form type field to get a list of document type and select desired document type from the list. Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Type Assessment Order number and press ENTER or TAB key to go to next field. Type Assessment date and press ENTER or TAB key to go to next field.
PAN: Assessment No: Assessment Date:
- 68 -

Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Assessing Officer Name: Type assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Previous Assessment type: Select the desired return/assessment type from the list and press ENTER or TAB key to go to next field. The value in this field indicates the previous assessment/return type for which tax officer has made this amended assessment. The available previous assessment/return types are Jeopardy self-assessment, Amended Assessment based on section 99 of Income Tax act, Jeopardy assessment, Amended Assessment, Amended assessment for non-filer of final return, Amended assessment after review decision, Amended assessment after appeal decision etc.
Screen 55: Amended Assessment types

Previous Assessment FY: Type the previous Fiscal year for which the amended assessment is done and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment no: Type document number for previous assessment or return type as mentioned in Previous assessment Type and press ENTER or TAB key to go to next field. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment date: Type date for the previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Tax payable: Type new tax payable amount and press ENTER or TAB key to go to next field. Reason for assessment: Type reason for this amended assessment and press ENTER or TAB key to go to next field. There could be multiple reasons for amended assessment.
- 69 -

Report Button: Press or click this button to generate report for the amended assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter Amended assessment internal orders detail. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.

Turnover: Expenses: Income/loss: Income tax: Total tax liability: Type turnover and press ENTER or TAB key to go to next field. Type expenses and press ENTER or TAB key to go to next field. Type income/loss and press ENTER or TAB key to go to next field. Type income tax and press ENTER or TAB key to go to next field. Type total tax liability and press ENTER or TAB key to go to next field
- 70 -

. Amended Assessment Audit Information
Screen 57: Batch Record Amended Assessment Audit Information

Audit information type: Weightage: Type Audit Information Code and press ENTER or TAB key to go to next field. You may press F9 for double click on this field to get a list of audit information code and select the code by pressing ENTER key. Type Weightage whereas applicable and press ENTER or TAB key to go to next field.
Amended Assessment D-01 Report:
Screen 58: Batch Record Amended Assessment Report
- 71 -

The screen above displays a sample of the amended assessment batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons. Batch Record Entry Amended Assessment using D-02 Form
Given below is a sample screen showing the Amended Assessment entry using Debit 02 form.

Return document type: Select D-02 in the return document type to enter Amended Assessment Internal order using D-02 form and press ENTER or TAB key to go to next field. You may click on form type field to get a list of document type and select desired document type from the list. PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Assessment No: Type Assessment Order number and press ENTER or TAB key to go to next field. Assessment Date: Type Assessment date and press ENTER or TAB key to go to next field. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Assessing Officer Name: Type assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Previous Assessment type: Select the desired return/assessment type from the list and press ENTER or TAB key to go to next field. The value in this field indicates the previous assessment/return type for which tax officer has made this amended assessment. The available previous assessment/return types are Jeopardy self-assessment, Amended Assessment based on section 99 of Income Tax act,
- 72 -

Jeopardy assessment, Amended Assessment, Amended assessment for non-filer of final return, Amended assessment after review decision, Amended assessment after appeal decision etc. Previous Assessment FY: Type the previous Fiscal year for which the amended assessment is done and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment no: Type document number for previous assessment or return type as mentioned in Previous assessment Type and press ENTER or TAB key to go to next field. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment date: Type date for the previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Tax payable: Type new tax payable amount and press ENTER or TAB key to go to next field. Reason for assessment: Type reason for this amended assessment and press ENTER or TAB key to go to next field. There could be multiple reasons for amended assessment. Report Button: Press or click this button to generate report for the amended assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter Amended assessment internal orders detail. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. The fields in Amended assessment using return D-02 are: Business type: Select business type by pressing either P (professional) or O (other business) and press ENTER or TAB key to go to next field. You may click on business type field to get list of business type and select desired business type from the list. Single/Couple: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Spouse has PAN: Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list. Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field.
- 73 -

Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field.
Screen 60: Batch record Amended Assessment using return D-02 (1/1)
Inclusions: Deductible expenses: Type inclusions and press ENTER or TAB key to go to next field. Type deductible expenses and press ENTER or TAB key to go to next field. Deductible loss: Type deductible loss and press ENTER or TAB key to go to next field. Assessable income/loss: Type assessable income and press ENTER or TAB key to go to next field. Remuneration: Type remuneration and press ENTER or TAB key to go to next field. Total assessable income: Type total assessable income and press ENTER or TAB key to go to next field. Retirement contributions: Type retirement contributions and press ENTER or TAB key to go to next field. Donations: Type donations and press ENTER or TAB key to go to next field. Taxable income: Type taxable income and press ENTER or TAB key to go to next field. Total tax liability: Type total tax liability and press ENTER or TAB key to go to next field. Filing extension date: Type filing extension date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To save this record either click on Confirm button or press F10 and then click on Forward button to enter audit details details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen.
- 74 -
Amended Assessment Audit Information
Screen 61: Batch Record Amended Assessment Audit Information

Audit information type: Type Audit Information Code and press ENTER or TAB key to go to next field. You may press F9 for double click on this field to get a list of audit information code and select the code by pressing ENTER key. Weightage: Type Weightage whereas applicable and press ENTER or TAB key to go to next field. Amended Assessment Report (D-02):

The screen above displays a sample of the amended assessment batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
- 75 -
Batch Record Entry Amended Assessment using D-03 Form Given below is a sample screen showing the Amended Assessment entry using Debit 03 form.
Screen 63: Batch Record Amended Assessment using D-03 Return document type: Select D-02 in the return document type to enter Amended Assessment Internal order using D-02 form and press ENTER or TAB key to go to next field. You may click on form type field to get a list of document type and select desired document type from the list. PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Assessment No: Type Assessment Order number and press ENTER or TAB key to go to next field. Assessment Date: Type Assessment date and press ENTER or TAB key to go to next field. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Assessing Officer Name: Type assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Previous Assessment type: Select the desired return/assessment type from the list and press ENTER or TAB key to go to next field. The value in this field indicates the previous assessment/return type for which tax officer has made this amended assessment. The available previous assessment/return types are Jeopardy self-assessment, Amended Assessment based on section 99 of Income Tax act, Jeopardy assessment, Amended Assessment, Amended assessment for non-filer of final return, Amended assessment after review decision, Amended assessment after appeal decision etc.
- 76 -

Previous Assessment FY: Type the previous Fiscal year for which the amended assessment is done and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment no: Type document number for previous assessment or return type as mentioned in Previous assessment Type and press ENTER or TAB key to go to next field. This field is not required if the amended assessment is done for non-filer of final return. Previous Assessment date: Type date for the previous estimate type as mentioned in Previous Estimate Type and press ENTER or TAB key to go to next field. This field is not required if the notification is done for non-filer of estimate return. Tax payable: Type new tax payable amount and press ENTER or TAB key to go to next field. Reason for assessment: Type reason for this amended assessment and press ENTER or TAB key to go to next field. There could be multiple reasons for amended assessment. Report Button: Press or click this button to generate report for the amended assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter Amended assessment internal orders detail. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 77 -

The fields in Amended Assessment using D-03 forms are: Single/Couple: Spouse has PAN: Select Single/couple by pressing either S (Single) or C (Couple) and press ENTER or TAB key to go to next field. You may click on single/couple field to get list and select desired option from the list. Select whether spouse has PAN by pressing either Y (Yes) or N (No) and press ENTER or TAB key to go to next field. You may click on spouse has PAN field to get list and select desired option from the list.
Screen 64: Batch record Amended Assessment using return D-03 (1/1) Spouse PAN: Type PAN of the taxpayer spouse and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer and select desired PAN from the list. Spouse name: Type spouse name and press ENTER or TAB key to go to next field. Remote area allowance: Type remote area allowance and press ENTER or TAB key to go to next field. Pension allowance: Type pension allowance and press ENTER or TAB key to go to next field. Life insurance premium: Type life insurance premium and press ENTER or TAB key to go to next field. Annex 1/Annex 2: Click on Annex 1 or Annex 2 radio button to enter Annex 1 or Annex 2 details as explained below. When you are done with the date entry of these values then either click on Confirm button or press F10 to save the record and then click forward button to enter Annex 1 or Annex 2 details. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Assessment report button located at the top right corner of the data entry screen.
- 78 -
Batch record entry Annexes
Amended Assessment Annex 1:
Screen 65: Batch record Amended Assessment using return D-03 (1/1) The detail instruction on how to enter Annex 1 and Annex 2 is described in Batch record entry Annex 1 and Batch record entry Annex 2 respectively. When you are done with the date entry of Annex 1 or Annex 2, then either click on Confirm button or press F10 to save the record and then click forward button to enter Audit information as shown in the next page.
- 79 -
Amended Assessment Audit Information:
Screen 66: Batch Record Amended Assessment Audit Information Audit information type: Type Audit Information Code and press ENTER or TAB key to go to next field. You may press F9 for double click on this field to get a list of audit information code and select the code by pressing ENTER key. Weightage: Type Weightage whereas applicable and press ENTER or TAB key to go to next field. Amended Assessment D-03 Report:
- 80 -

The screen above displays a sample of the amended assessment batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data entry Jeopardy Assessment:

This module is not available in ProTax 2.1.
Data entry Jeopardy Self-Assessment:

Data Entry Order Delivery / Received date:

This module will be used to capture the order delivery and or order received date for the orders (e.g. Estimate Revision Notification, Amended Assessment order, Charge orders or charge amendment orders issued by tax officer to the taxpayers. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Order Delivery / Received date batch click on the Self-assessment return text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry Order Delivery / Received Date
Screen 68: Batch Header Order Delivery / Received Date The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data
- 81 -

entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record Entry Order Delivery / Received date Given below is a sample screen showing the Order delivery / received date entry from batch summary. PAN: Order Type: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Select Order type and press enter or TAB key to go to next field. The order types can be selected by clicking on the Order type field. The Valid order types are Jeopardy assessment, estimate revision notification, Amended Assessment, Charge order, Amended charge assessment, late filing charge, interest, processing fee for bounced cheque / invalid draft etc. Type Order number for the order type selected above and press, ENTER or TAB key to go to next field. Type Order date for the order type selected above and press, ENTER or TAB key to go to next field.
Order No: Order Date:
- 82 -

Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list.
Screen 69: Batch Record Order Delivery / Received Date Order Delivery mode: Select the desired order delivery mode from the list and press ENTER or TAB key to go to next field.
Order Delivery Date: Type order delivery / received date and press ENTER or TAB key to go to next field.
When you are done with the date entry of these values then either click on Confirm button or press F10 to save the record. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using Report button located at the top right corner of the data entry screen. Order Delivery / Received date Report
Screen 70: Batch Record Order Delivery / Received date Report
- 83 -

The screen above displays a sample of the Order Delivery / received date batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Charge Assessment:

This module will be used to capture the charge assessment order issued by tax officer to the taxpayers for various offences. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Charge assessment batch click on the Charge Assessment text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry Charge Assessment
Screen 71: Batch Header Charge Assessment
The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it.
- 84 -

Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the charge amount included in a batch. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
- 85 -
Batch record entry Charge Assessment Given below is a sample screen showing the charge assessment date entry from charge assessment internal form.
Screen 72: Batch Record Charge Assessment PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Charge Assessment No: Type Charge Assessment Order number and press ENTER or TAB key to go to next field. Charge Assessment Date: Type Charge Assessment date and press ENTER or TAB key to go to next field. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. Reason for Charge: Type reason for this charge assessment and press ENTER or TAB key to go to next field. There could be multiple reasons for charge assessment i.e. a taxpayer can be changed for multiple offences using a single charge order. Charge Amount: Type the charge amount and press ENTER or TAB key to go to next field. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter information with regard to aiding and abetting if the taxpayer has done aiding and abetting as well. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 86 -
Screen 73: Batch Record Charge Assessment (Aiding Abetting) Aiding Abetting for: Select the return of document type from the list for which the taxpayer has done aiding and abetting and press ENTER or TAB key to go to next field. The valid value for aiding and abetting for are Estimate Return, Estimate Revision Return, Self-assessment return (Final return), Jeopardy self-assessment or TDS return. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. PAN (If Applicable): Type taxpayer PAN (if the taxpayer for which aiding abetting is done has PAN) and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Name: Type name of the taxpayer (if the taxpayer for whom aiding abetting is done does not have PAN) and press ENTER or TAB key to go to next field. This field will be disabled if PAN has been entered in PAN field. Return Registration No: Type the return registration number for which aiding / abetting is done and; press ENTER or TAB key to go to next field. It could be the return registration number estimate return or Estimate revision registration number or TDS return number etc as selected in Aiding abetting for. Return Registration Date: Type the return registration date for which aiding and abetting is done and; press ENTER or TAB key to go to next field. The date could be. the return registration number estimate return or Estimate revision registration number or TDS return number etc as selected in Aiding abetting for. To save batch record click on Confirm button or press F10 and then click on exit to exit from this module. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
- 87 -

The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Charge Assessment Report:
Screen 74: Batch Record Charge Assessment report The screen above displays a sample of the Order Delivery / received date batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Amended Charge / Interest Assessment

This module will be used to capture the Amended charge / Interest assessment order issued by tax officer to the taxpayers for various offences. The interest declared by the presumptive taxpayer can be amended using this module. Data entry shall be done only after batch header is prepared by the taxpayer service section of the IRO(s)/IRD and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Amended Charge / Interest assessment batch; click on the Amended Charge / Interest Assessment text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu.
- 88 -
Batch Header entry Amended Charge / Interest Assessment
Screen 75: Batch Header Amended Charge Assessment
The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total charge amount of the amended charge orders included in the batch. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen.
- 89 -

Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch record entry Amended Charge /Interest Assessment Given below is a sample screen showing the Amended Charge assessment date entry from Amended charge assessment internal form.
Screen 76: Batch Record Amended Charge Assessment PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Charge Assessment No: Type Charge Assessment Order number and press ENTER or TAB key to go to next field. Charge Assessment Date: Type Charge Assessment date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Assessing officer: Type Assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of assessing officer codes and select assessing officer from the list.
- 90 -

Reason for Amendment: Select reason for the amendment of the charges and press ENTER or TAB key to go to next field. The available options in reason for amendment are based on: Amendment of charges by IRO, Amendment of Interest by IRO, Review decision, Appeal decision, Charges Decision Registration No: This value in this field is Review decision number or Appeal decision number, or Amended Assessment Order number or Charge assessment number depending on whether the Amended charge assessment is done based on Review Decision or appeal decision or Amended assessment order or charge assessment order respectively. Type the value in decision registration number based on the reason for amendment selected above and press ENTER or TAB key to go to next field. Decision Registration Date: This value in this field is Review decision registration date or Appeal decision registration date, or Amended Assessment Order date or Charge assessment date depending on whether the Amended charge assessment is done based on Review Decision or appeal decision or Amended assessment order or charge assessment order respectively. Type the decision registration date based for the decision registration number and reason for amendment selected above; and press ENTER or TAB key to go to next field. Old Reason for Charge: Type the old reason for charge which is to be amended and press ENTER or TAB key to go to next field. New Reason for Charge: Type the new reason for this charge assessment and press ENTER or TAB key to go to next field. Charge Amount: Type the charge amount and press ENTER or TAB key to go to next field. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension.
To save batch record click on Confirm button or press F10 and then click forward button to enter information with regard to aiding and abetting if the taxpayer has done aiding and abetting as well. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 91 -

Below are the fields required to enter the Amended Charge Assessment for aiding / Abetting case:
Screen 77: Batch Record Amended Charge Assessment Aiding / Abetting
Aiding Abetting for:
Select the return of document type from the list for which the taxpayer has done aiding and abetting and press ENTER or TAB key to go to next field. The valid value for aiding and abetting for are Estimate Return, Estimate Revision Return, Self-assessment return (Final return), Jeopardy self-assessment or TDS return. Fiscal year: Type Fiscal year and press ENTER or TAB key to go to next field. You may press F9 key to get list of valid fiscal year and select desired fiscal year from the list. PAN (If Applicable): Type taxpayer PAN (if the taxpayer for which aiding abetting is done has PAN) and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Name: Type name of the taxpayer (if the taxpayer for whom aiding abetting is done does not have PAN) and press ENTER or TAB key to go to next field. This field will be disabled if PAN has been entered in PAN field. Return Registration No: Type the return registration number for which aiding / abetting is done and; press ENTER or TAB key to go to next field. It could be the return registration number estimate return or Estimate revision registration number or TDS return number etc as selected in Aiding abetting for. Return Registration Date: Type the return registration date for which aiding and abetting is done and press ENTER or TAB key to go to next field. The date could be the return registration number estimate return or Estimate revision registration number or TDS return number etc as selected in Aiding abetting for. To save batch record click on Confirm button or press F10 and then click on exit to exit from this module.
- 92 -

Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Amended Charge / Interest Report
Screen 78: Batch Record Amended Charge Assessment Report The screen above displays a sample of the Order Delivery / received date batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data entry Recovery Activities:

Data Entry Review Application

This module will be used to capture the Review application filed by the taxpayer against the orders or notification issued by the IRO. Data entry shall be done only after the appeal section of the IRD prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Review Application batch click on the Review Application text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu.
- 93 -

Batch Header entry Review Application
Screen 79: Batch Header Review Application The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report.
- 94 -

Note: User will not be able to change batch entry after batch complete. This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
Batch Record entry Review Application
The sample data entry screen of the review application is shown below and has the fields as mentioned below:
Screen 80: Batch Record Review Application PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Review Application Registration No: Type Charge Assessment Order number and press ENTER or TAB key to go to next field. Review Application Registration Date: Type Charge Assessment date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Subject for Review: Select the subject or orders or notification against which the taxpayer went for review and press ENTER or TAB key to go to next field. The available options in subject for review are based on: Official estimate, Estimate Revision notification, Jeopardy assessment, amended Assessment, Review Decision, Appeal Decision, Charge assessment order, Amended Charge Order, Interest, Amendment Interest,
- 95 -

Recovery expenses, Bounced Cheque or Invalid draft processing fee, others etc.. Order / Notification Detail: Fiscal year: Amendment / Notification Date: Amendment / Notification No: Stay Order: This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Type Charge Assessment date and press ENTER or TAB key to go to next field. Type Charge Assessment Order number and press ENTER or TAB key to go to next field. Click on stay order status and press ENTER or TAB key to go to next field.
To save batch record click on Confirm button or press F10 and then click on exit to exit from this module. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Review Application report:
Screen 81: Batch Record Review Application Report The screen above displays a sample of the Order Delivery / received date batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
- 96 -
Data Entry Review Decision:

This module will be used to capture the Review Decision against the Review Application done by IRD. Data entry shall be done only after the appeal section of the IRD prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Review Decision batch click on the Review Decision text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch Header entry Review Decision:
Screen 82: Batch Header Review Decision The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date.
Batch Type: Batch Number: Batch Date:
- 97 -

Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record entry Review Decision
The sample data entry screen of the review decision is shown below and has the fields as mentioned below:
Screen 83: Batch record Review Decision PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Decision Registration No: Type the Decision Registration No and press ENTER or TAB key to go to next field.
- 98 -

Decision Registration Date: Decision Fiscal year: Review Application Registration No: Review Application Registration Date: Review Application Registration Fiscal year: Review Decision Date: Type the Decision Registration Date and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based on Decision Registration date. Type the Review application Registration Charge Assessment Order number and press ENTER or TAB key to go to next field. Type Charge Assessment date and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Type Assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of assessing officer codes and select assessing officer from the list. Select reason for the amendment of the charges and press ENTER or TAB key to go to next field.
Decision Type:
To save batch record click on Confirm button or press F10 and then click on exit to exit from this module. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Review decision report:
Screen 84: Batch Record Review Decision Report
- 99 -

The screen above displays a sample of the Review Decision Report batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Appeal Notification

This module will be used to capture the Appeal application Notification done by IRD. Data entry shall be done only after the appeal section of the IRD prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Appeal Notification batch click on the Appeal Notification text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch Header Entry Appeal Notification
Screen 85: Batch Header Appeal Notification The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date.
- 100 -

Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record Entry Appeal Notification
The sample data entry screen of the Appeal Notification is shown below and has the fields as mentioned below:
Screen 86: Batch Record Appeal Notification
- 101 -

PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Appeal Notification No: Type the Appeal Notification Registration number and press ENTER or TAB key to go to next field. Appeal Notification Date: Type the Appeal Notification Registration Date and press ENTER or TAB key to go to next field. Appeal Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on Appeal Notification Registration date. Subject for Appeal: Select the subject or orders or notification against which the taxpayer went for appeal and press ENTER or TAB key to go to next field. The available options in subject for review are based on: Official estimate, Estimate Revision notification, Jeopardy assessment, amended Assessment, Review Decision, Appeal Decision, Charge assessment order, Amended Charge Order, Interest, Amendment Interest, Recovery expenses, Bounced Cheque or Invalid draft processing fee, Review Decision, others etc. Appeal done at: Select the hierarchy from the list where appeal is filed and press ENTER or TAB key to go to next field. The available options are Revenue Tribunal and or Supreme Court. Case Number: Type Charge Assessment date and press ENTER or TAB key to go to next field. Appeal Date: This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Notification / Order Details Fiscal Year: Type or select the fiscal year when the order or notification was issued to the taxpayer and press ENTER or TAB key to go to next field. Notification / Order No: Type the notification / order no of the notification or order against which the taxpayer went for appeal and press ENTER or TAB key to go to next field. Notification / Order Date: Type the notification / order date of the notification or order against which the taxpayer when for appeal and press ENTER or TAB key to go to next field. Stay Order: Click on stay order status and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click on exit to exit from this module. Report Button: Press or click this button to generate report for the appeal notification as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 102 -
Appeal Notification Report
Screen 87: Batch Record Appeal Notification Report The screen above displays a sample of the Appeal Notification batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Appeal Decision

This module will be used to capture the Appeal application Notification done by IRD. Data entry shall be done only after the appeal section of the IRD prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter Appeal Decision batch click on the Appeal Decision text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch Header Entry Appeal Decision
The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field.
Batch Type:
- 103 -

Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it.
Screen 88: Batch Header Appeal Decision Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Officer Name: Type officer name and press ENTER or TAB key to go to next field. Batch Date: To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
- 104 -
ProTax Income Tax User Manual The sample screen below shows the fields that are required to enter appeal decision.
Batch Record Entry Appeal Decision
Screen 89: Batch record Appeal Decision PAN: Type taxpayer PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of taxpayer belonging to the IRO and select desired PAN from the list. Type the Decision Registration No and press ENTER or TAB key to go to next field. Type the Decision Registration Date and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based on Decision Registration date. Type the Review application Registration Charge Assessment Order number and press ENTER or TAB key to go to next field. Type Charge Assessment date and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based on charge assessment date. Type Assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of assessing officer codes and select assessing officer from the list. Select reason for the amendment of the charges and press ENTER or TAB key to go to next field. The available options in appeal decision type are: Change in tax liability, Same tax liability and further investigation is required.
Decision Registration No: Decision Registration Date: Decision Fiscal year: Appeal Notification Registration No: Appeal Notification Registration Date: Appeal Notification Registration Fiscal year: Appeal Decision Date:
Decision Type:
- 105 -

To save batch record click on Confirm button or press F10 and then click on exit to exit from this module. Report Button: Press or click this button to generate report for the charge assessment as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
Appeal Decision report
Screen 90: Batch Record Appeal Notification Report The screen above displays a sample of the Appeal decision batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
- 106 -
Data Entry TDS Return

This module will be used, to capture the TDS return filed by the withholding agents. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter TDS Return batch click on the TDS return text that is in the Assessment group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry TDS Return
Screen 91: Batch Header TDS Return The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999.
- 107 -

Credit Amount: Debit Amount: Type sum of all the payments done by the withholding agents (included in the batch) and press ENTER or TAB key to go to next field. Debit amount cannot be less than zero. Type sum of all the TDS withhold amount and press ENTER or TAB key to go to next field. This is sum of the total withhold amount (in a batch of records) by the withholding agents. Debit amount cannot be less than zero. Type officer name and press ENTER or TAB key to go to next field.
Officer Name:
To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch record entry TDS Return
The sample screen below shows the fields that are required to enter the TDS Return.
Screen 92: Batch Record TDS Return
- 108 -

Year: Type TDS return year and press ENTER or TAB key to go to next field. Month: Type TDS return month and press ENTER or TAB key to go to next field. TDS Registration No: Type TDS registration number and press ENTER or TAB key to go to next field. TDS Registration Date: Type TDS Registration Date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on TDS Registration Date. PAN: Type Withholding agent PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of withholding agents / taxpayers and select desired PAN from the list. This is a nonmandatory field. Name: Type Withholding agent Name (only if the withholding agent does not have PAN) and press ENTER or TAB key to go to next field.
TDS Payment Details:

S. No.: Type the payment serial number as in TDS return and press ENTER or TAB key to go to next field. Revenue head: Type the revenue account heading and press ENTER or TAB key to go to next field. You may press F9 key to get list of revenue account codes and select the required account head from the list Payment Mode: Select the required payment mode from the list and press ENTER or TAB key to go to next field. The available payment modes are Cash, Voucher, Draft and Cheque. Payment No: Type the payment number and press ENTER or TAB key to go to next field. The payment number is voucher number if the payment is made by bank voucher, Cash receipt number if the cash payment is made in IRO, Draft number if the payment is done by draft and cheque number if the payment is done by cheque. Bank Code: Select bank code if the payment is made by bank voucher/draft/ cheque and press ENTER or TAB key to go to next field. Payment Date: Type payment date in Nepali calendar and press ENTER or TAB key to go to next field. Payment Amount: Type the payment amount and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click on forward button to enter the PAN holder withholdee details. Report Button: Press or click this button to generate report for the TDS return as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 109 -
TDS Return Withholdee details with PAN:
Screen 93: Batch Record TDS Return for PAN holder withholding Agents S. No.: TDS type: Type the payment serial number as in TDS return and press ENTER or TAB key to go to next field. Type the revenue account heading and press ENTER or TAB key to go to next field. You may press F9 key to get list of revenue account codes and select the required account head from the list Type Withholding agent PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of withholding agents / taxpayers and select desired PAN from the list. This is a non-mandatory field. Type payment date in Nepali calendar and press ENTER or TAB key to go to next field. Type the payment amount and press ENTER or TAB key to go to next field. Type the payment amount and press ENTER or TAB key to go to next field.
PAN:
Payment Date: Payment Amount: TDS withheld Amount: Total withheld Amount:
The value in Total withheld amount will be automatically calculated and displayed by the system based on the payment amount entered above and this can not be changed. Total Remuneration TDS Amount: Type the total remuneration TDS amount and press ENTER or TAB key to go to next field. Total Interest TDS Amount: Type the total interest TDS amount and press ENTER or TAB key to go to next field. Total Dividend TDS Amount: Type the total Dividend TDS amount and press ENTER or TAB key to go to next field. Grand Total TDS Amount: The value in this field is automatically calculated by the system and is the total of TDS withheld amount + Total remuneration TDS amount + Total Interest TDS amount +
- 110 -

Total dividend TDS amount. The value in this field can not be changed or updated.. To save batch record click on Confirm button or press F10 and then click on forward button to enter the non-PAN holder withholdee details. Report Button: Press or click this button to generate report for the TDS return as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
TDS Return Withholdee details without PAN:
Screen 94: Batch Record TDS Return for Non-PAN holder withholding Agents S. No.: TDS type: Type the payment serial number as in TDS return and press ENTER or TAB key to go to next field. Type the revenue account heading and press ENTER or TAB key to go to next field. You may press F9 key to get list of revenue account codes and select the required account head from the list Type payment date in Nepali calendar and press ENTER or TAB key to go to next field. Type the payment amount and press ENTER or TAB key to go to next field. Type the payment amount and press ENTER or TAB key to go to next field. The value in Total withheld amount will be automatically calculated and displayed by the system based on the payment amount entered above and this can not be changed.
Payment Date: Payment Amount: TDS withheld Amount: Total withheld Amount:
- 111 -

Total Remuneration TDS Amount: Type the total remuneration TDS amount and press ENTER or TAB key to go to next field. Total Interest TDS Amount: Type the total interest TDS amount and press ENTER or TAB key to go to next field. Total Dividend TDS Amount: Type the total Dividend TDS amount and press ENTER or TAB key to go to next field. Grand Total TDS Amount: The value in this field is automatically calculated by the system and is the total of TDS withheld amount + Total remuneration TDS amount + Total Interest TDS amount + Total dividend TDS amount. The value in this field can not be changed or updated.. To save batch record click on Confirm button or press F10 and then click Exit button to exit from TDS data entry screen.. Report Button: Press or click this button to generate report for the TDS return as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. TDS Return Report
Screen 95: Batch Record TDS Return Report The screen above displays a sample of the TDS return batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data entry Remission:

- 112 -
Data entry Bounced Cheque / Invalid Draft

This module will be used, to capture the Bounced Cheque and Invalid Draft information with regard to the payments done by the taxpayer and or withholding agents. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Bounced Cheque and or Invalid Draft batch click on the Bounced Cheque/Invalid Draft text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry Bounced cheque / Invalid Draft
Screen 96: Batch Header Bounced Cheque / Invalid Draft The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date.
- 113 -

Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03-02-08-60 income tax return and total tax liability in case of income tax return Debit-02-02-08-60 income tax return. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record entry Bounced cheque / Invalid Draft The sample screen below shows the fields that are required to enter the Bounced Cheque / Invalid Draft batch record. Purpose of Payment: Select the purpose of payment for invalid draft or bounced cheque and press ENTER or TAB key to go to next field. You may press 1 for Tax payment or 2 for TDS withholding amount payment. Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a nonmandatory field. Type the bounced cheque or Invalid draft notification number press ENTER or TAB key to go to next field. Type the payment received date in Nepali calendar and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based on Payment received date.
PAN:
Bounced / Invalid Notification No: Payment Received Date: Fiscal year:
- 114 -
Screen 97: Batch Record Bounced Cheque / Invalid Draft Bounced /Invalid Cheque/Draft: Select the type of payment (e.g. Cheque or Draft) that is bounced and press ENTER or TAB key to go to next field.
Cheque/Draft No:
Type the bounced cheque or invalid draft number and press ENTER ot TAB key to go to next field. Invalid Cheque/Draft processing charge: Type the processing charge or the administrative charge incurred with regard to the bounced cheque or Invalid Draft and press ENTER or TAB key to go to next field. Bank Code: Type Bank code of the bounced cheque or invalid draft and press ENTER or TAB key to go to next field. You may press F9 key to get list of Bank codes and select the desired Bank from the list. Cheque/Draft Invalid/Bounced date: Type the date when the cheque is bounced or the draft was invalid.. To save batch record click on Confirm button or press F10 and then click Exit button to exit from TDS data entry screen.. Report Button: Press or click this button to generate report for the Bounced Cheque / Invalid draft details as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 115 -
Bounced Cheque / Invalid Draft Report:
Screen 98: Batch Record Bounced Cheque / Invalid Draft The screen above displays a sample of the Bounced Cheque / Invalid Draft batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Central Treasury Transfer

This module will be used, to capture the Central treasury transfer of deposits made by taxpayer for different purpose. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Central Treasury Transfer batch click on the Central Treasury Transfer text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu. Batch Header entry Central Treasury Transfer
Screen 99: Batch Header Central Treasury Transfer
- 116 -

The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter other details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
- 117 -
Batch record entry central Treasury Transfer The sample screen below shows the fields that are required to enter the Central Treasury Transfer batch record.
Screen 100: Batch Record Central Treasury Transfer CT Registration Number: Type the Central treasury transfer registration number and press ENTER or TAB key to go to next field. CT Registration Date: Type Central treasury date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on CT Registration date. Bank Code: Type Bank code from where the central treasury transfers is done and presses ENTER or TAB key to go to next field. You may press F9 key to get list of Bank codes and select the desired Bank from the list. Revenue Heading: Type the revenue heading and press ENTER or TAB key to go to next field. You may press F9 key to get list of Revenue Account codes and select the revenue account from the list. Bank Voucher Number: Type the bank voucher number and press ENTER or TAB key to go to next field. CT Amount: Type the CT transfer amount and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click on forward button to exit from enter transfer details. Report Button: Press or click this button to generate report for the Central Treasury Transfer details as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 118 -
ProTax Income Tax User Manual Details of Central Treasury Transfer Details:
The sample screen below shows the fields that are required to enter the Central Treasury Transfer batch record details.
Screen 101: Batch Record Central Treasury Transfer Details
PAN:
Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a non-mandatory field. Bank Code: Type Bank code of the bounced cheque or invalid draft and press ENTER or TAB key to go to next field. You may press F9 key to get list of Bank codes and select the desired Bank from the list. Deposit Voucher Number: Type the deposit voucher number and press ENTER or TAB key to go to next field. Deposit Voucher Date: Type the deposit voucher date in Nepali calendar and press ENTER or TAB key to go to next field. Deposit Amount: Type the deposit amount and press ENTER or TAB key to go to next field. CT Transfer Amount: Type the central treasury amount and press ENTER or TAB key to go to next field. Total Deposit Amount: The total deposit amount will be automatically calculated and displayed by system, the value can not be modified.. Total CT Transfer Amount: The total CT Transfer amount will be automatically calculated by the system and the value can not be changed. To save batch record click on Confirm button or press F10 and then click Exit button to exit from Central Treasury Transfer entry screen.. Report Button: Press or click this button to generate report to display the details of the central treasury transfer as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 119 -
Central Treasury Transfer Report:
Screen 102: Batch Record Central Treasury Transfer Report The screen above displays a sample of the Central treasury transfer batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data Entry Excess Credit Transfer:

This module will be used, to capture the excess tax credit transfer request by the taxpayer from one fiscal year to another fiscal year. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Excess Credit Transfer batch click on the Excess Credit Transfer text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry Excess Credit Transfer: The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field.
Batch Type:
- 120 -
Screen 103: Batch Header Excess Credit Transfer

Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter other details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
- 121 -
Batch record entry Excess Credit Transfer: The sample screen below shows the fields that are required to enter the Excess Credit Transfer batch record.
Screen 104: Batch Record Excess Credit Transfer
PAN:
Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a nonmandatory field. Credit Transfer Registration Number: Type the Excess credit transfer claim registration number and press ENTER or TAB key to go to next field. Credit Transfer Registration Date: Type the Excess Credit transfer claim registration date in Nepali calendar and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based Credit Transfer Registration date. Credit Transfer Approval Date: Type the excess credit transfer claim approved date and press ENTER or TAB key to go to next field. Approving Officer: Type the assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers approving excess credit from the list. Credit Transfer Details: S.No: Excess Credit FY: The serial number will be automatically generated and displayed by system and cannot be changed. Type the fiscal year in which the excess payment was done and press ENTER or TAB key to go to next field. You may press F9 key to get list of FY from the list.
- 122 -

Excess Credit adjustment FY: Type the fiscal year into which the total excess credit will be adjusted and press ENTER or TAB key to go to next field. Excess Credit claim Amount: The total excess credit transfer claim amount and press ENTER or TAB key to go to next field. Excess credit claim approved Amount: Type the excess credit claim approved amount and press ENTER or TAB key to go to next field. Total Excess Credit claim Amount: The value in total excess credit claim amount will be automatically calculated by the system and cannot be changed. Total Excess credit approved Amount: The value in total excess credit approved amount will be automatically calculated by the system and cannot be changed. To save batch record click on Confirm button or press F10 and then click Exit button to exit from Excess Credit transfer entry screen. Report Button: Press or click this button to generate report to display the details of the excess credit transfer records as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Excess Credit Transfer Report:
Screen 105: Batch Record Excess Credit Transfer The screen above displays a sample of the Excess tax Credit transfer batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
- 123 -
Data entry Tax Credit Amendment

This module will be used, to capture the Tax Credit Amendment done by the tax officer on the tax credit claims done by the taxpayers. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Tax Credit Amendment batch click on the Tax Excess Credit Amendment text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu. Batch header entry tax credit amendment
Screen 106: Batch Header Tax Credit Amendment The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999.
- 124 -

Credit Amount: Officer Name: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Type officer name and press ENTER or TAB key to go to next field.
To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch record entry Tax Credit Amendment The sample screen below shows the fields that are required to enter the tax Credit claim amendment batch record. PAN: Tax Credit Amendment Number: Tax Credit Amendment Date: Fiscal year: Tax credit enclosed with: Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a non-mandatory field. Type the tax credit amendment number and press ENTER or TAB key to go to next field. Type the tax credit amendment date and press ENTER or TAB key to go to next field. This field is not required to enter as the value in Fiscal year will be taken based Credit Transfer Registration date. Select the document or return type with which the tax credit was enclosed with and press ENTER or TAB key to go to next field. The available options in tax credit enclosed with are: Estimate Return, Estimate Revision return, Self-assessment return, Jeopardy Self Assessment Return, Excess Tax Credit Refund Claim, Medical Tax Credit Refund Claim etc. Type the Return registration number with which the tax credit claim (to be amended) is enclosed with and press ENTER or TAB key to go to next field.
Return Registration Number:
- 125 -
Screen 107: Batch Record Tax Credit Amendment Return Registration Date: Fiscal year: Type the Return Registration Date with which the tax credit claim (to be amended) is enclosed with and press ENTER or TAB key to go to next field. Type the Fiscal year when the credit claim (to be amended) was filed and press ENTER or TAB key to go to next field. You may press F9 key to get list of Fiscal year and select the desired fiscal year from the list. Type the assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers approving excess credit from the list.
Approving Officer:
Amendment Details: S.No:
The serial number will be automatically generated and displayed by system and cannot be changed. Reason for Amendment: Type the code for reason for amendment and press ENTER or TAB key to go to next field. You may press F9 key to get list of reasons from the list. Serial number of Tax credit claim: Type the serial number as stated in the medical tax credit claims (MTC) and press ENTER or TAB key to go to next field. Tax Credit claim Amount: Type the tax credit claim amount and press ENTER or TAB key to go to next field. Tax Credit Amendment Amount: Type the tax credit amendment amount (done by the taxpayer) and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click Exit button to exit from Tax Credit Amendment entry screen. Report Button: Press or click this button to generate report to display the details of the tax credit amendment records as entered in the batch. The report is very much useful to check for the reasons for suspension.
- 126 -

The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. Tax Credit Amendment Report:
Screen 108: Batch Record Tax Credit Amendment The screen above displays a sample of the Tax Credit Amendment batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data entry Medical Tax Credit Amendment

This module will be used, to capture the Medical Tax Credit Amendment done by the tax officer on the Medical tax credit claims done by the taxpayers. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Medical Tax Credit Amendment batch click on the Medical Tax Excess Credit Amendment text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu.
- 127 -
Batch header entry medical tax credit Amendment
Screen 109: Batch Header Medical Tax Credit Amendment The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the
- 128 -

physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
Batch record entry medical tax credit Amendment The sample screen below shows the fields that are required to enter the Medical Tax Credit Amendment batch record.
Screen 110: Batch Record Medical Tax Credit Amendment PAN: Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a non-mandatory field. Credit Amendment Number: Type the medical tax credit amendment number and press ENTER or TAB key to go to next field. Credit Amendment Date: Type the medical tax credit amendment date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based credit amendment date. Tax credit enclosed with: Select the document or return type with which the tax credit was enclosed with and press ENTER or TAB key to go to next field. The available options in tax credit enclosed with are: Estimate Return, Estimate Revision return, Self-assessment return, Jeopardy Self Assessment Return, Excess Tax Credit Refund Claim, Medical Tax Credit Refund Claim etc.
- 129 -

Return Registration Number: Type the Return registration number with which the medical tax credit claim (to be amended) is enclosed with and press ENTER or TAB key to go to next field. Return Registration Date: Type the Return Registration Date with which the medical tax credit claim (to be amended) is enclosed with and press ENTER or TAB key to go to next field. Fiscal year: Type the Fiscal year when the medical tax credit claim (to be amended) was filed and press ENTER or TAB key to go to next field. You may press F9 key to get list of Fiscal year and select the desired fiscal year from the list. Approving Officer: Type the assessing officer code and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers approving excess credit from the list. Amendment Details: S.No: The serial number will be automatically generated and displayed by system and cannot be changed. Reason for Amendment: Type the code for reason for amendment and press ENTER or TAB key to go to next field. You may press F9 key to get list of reasons from the list. Serial number of Tax credit claim: Type the serial number as stated in the medical tax credit claims (MTC) and press ENTER or TAB key to go to next field. Medical Expense Claimed Amount: Type the claimed medical tax credit claim amount and press ENTER or TAB key to go to next field. Medical Expense Amended Amount: Type the tax credit amendment amount (done by the taxpayer) and press ENTER or TAB key to go to next field. To save batch record click on Confirm button or press F10 and then click Exit button to exit from Medical Tax Credit Amendment entry screen. Report Button: Press or click this button to generate report to display the details of the medical tax credit amendment records as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen.
- 130 -
Medical Tax Credit Amendment Report:
Screen 111: Batch Record Medical Tax Credit Amendment The screen above displays a sample of the Medical Tax Credit Amendment batch record information entered into the system. The same report (above) can be used to check and then clear the suspended records by analyzing the suspended reasons.
Data entry Tax Credit / Medical Tax Credit Claim

This module will be used, to capture the Medical Tax Credit Amendment done by the tax officer on the Medical tax credit claims done by the taxpayers. Data entry shall be done only after the taxpayer service section of the IRO(s) prepares batch header and approved by the tax officer. System will validate the records to the possible extent and invalid batch record (if batched in batch header) will be suspended. The records that cannot be entered must be removed from batch and batch header information should be corrected. To enter the Medical Tax Credit Amendment batch click on the Medical Tax Excess Credit Amendment text that is in the Collection group of the BATCH FUNCTIONS category in Income Tax menu.
Batch header entry Tax credit / Medical Tax Credit Claim The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field.
Batch Type:
- 131 -

Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it.
Screen 112: Batch Header Tax Credit / Medical Tax Credit Claim Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
- 132 -
Batch record entry Tax credit / Medical Tax Credit claim The sample screen below shows the fields that are required to enter the Tax Credit Claim batch record.
Screen 113: Batch Record Tax Credit / Medical Tax Credit Claim
Please refer to Batch record entry credit claim to enter the details of tax credit claims and medical tax credit claims.
Data entry Excess Credit Refund

Data entry Tax Credit Interest Refund

Data entry Excess TDS Payment Refund

Data entry Excess TDS Payment Refund Interest

- 133 -
Data entry management adjustment

Management adjustment is done to adjust suspended records suspended during data entry. A record is suspended if it does not meet the business rule defined by IRD or income tax act. The purpose of capturing suspended record is to analyze the possible errors and make strategy to reduce errors from taxpayer or tax officer or DEO or other tax personnel like clerk at the taxpayer service section. The process of management adjustment has been already described under the title Procedures that must be followed in IRO(s)/IRD in this user manual. In brief the process involve in management adjustment are: Generate suspended record statistics and reports from system Analyze reason for suspended record and find out whether it is taxpayer mistake or DEO mistake. Inform taxpayer about suspended record (return etc) if the record is suspended by taxpayer mistake and get correct information. Make correction in the assessment report based on information. Forward the corrected return to the ICT section for data entry in the form of management adjustment sheet. DEO will enter management adjustment and system will clear suspended records automatically if management adjustment is done correctly. Batch header entry management adjustment
Screen 115: Batch header management adjustment (1/1)

DEO shall enter only those batches that are approved and signed by tax officer. The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and
- 134 -

press ENTER or TAB key or press F9 to get list of office code and select office code from the list. Batch Type: System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it. Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Debit Amount: Type debit amount and press ENTER or TAB key to go to next field. This is sum of the total tax liability of Annex 1 and Annex 2 in case of income tax return Debit-03 and total tax liability in case of income tax return Debit02. Debit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not.
To save batch header either click on Confirm button or press F10 and then click forward button to enter management adjustment details.
- 135 -
ProTax Income Tax User Manual Sample screen of management adjustment:
Screen 116: Batch record management adjustment (1/5)

The fields in management adjustment details are: Adjustment No: Type adjustment number and press ENTER or TAB key to go to next field. Adjustment Date: Type adjustment date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Officer: Type officer code and press ENTER or TAB key to go to next field. You may also select officer code by pressing F9 or double clicking on the officer field and select desired officer code from the list. Transaction type: Select transaction type and press ENTER or TAB key to go to next field. You may select transaction type by clicking on the transaction type field and select desired transaction type from list. The available options in transaction types are Estimate return, Estimate Revision Return, Estimate Revision Notice, Self Assessment Return, Amended Assessment, Jeopardy Assessment, Jeopardy Self Assessment, Order Delivery date, Charge Assessment, Amended Charge Assessment, Recovery proceeds, Review Application, Review Decision, Appeal Notification, Appeal Decision, TDS return, Bounced cheque / Invalid Draft, Central Treasury Transfer, Tax Credit Claim, Tax Credit Amendment, Medical Tax Credit Claim, Medical Tax Credit Amendment and Excess Tax Credit Transfer etc.
- 136 -
Batch record entry management adjustment

Batch No: The batch no must be selected from list by pressing F9 or double clicking on the batch no field. System will display suspended batch record unique ID showing Batch number, batch type officer code return number and return date. A sample of selection box (LOV) is shown in the Screen 49: Batch record management adjustment (1/3) above. This field will be automatically displayed by system based on transaction type and selection of batch number. This field will be automatically displayed by system based on transaction type and selection of batch number. This field will be automatically displayed by system based on transaction type and selection of batch number. This field will be automatically displayed by system based on transaction type and selection of batch number.
Batch type: Office: Return No: Return date:
Save management adjustment header by clicking on the Confirm button or by pressing F10. Click on Forward button to go to next screen that will display detail of suspended record on the same layout as of data entry e.g. if income tax return D-01 is suspended then management adjustment will display data entry layout for D-01 layout as shown below.
- 137 -

The above screen displays records of a suspended record. The screen layout and fields are same as in main data entry screen. The detail of assessment can be displayed/printed using the Assessment report button. Assessment report will also list out code and reasons for suspension. The reason should be analyzed and correct value is entered in system based on management adjustment done by the tax officer. The DEO should change only that information changed and approved by tax officer in assessment report.
Batch Complete
Batch complete is done after data entry of a batch is completed by DEO. Batch complete will change batch status of records to complete. During batch complete system will automatically check check-sum of batch header and batch records e.g. the total no of documents mentioned in batch header and no of batch record must match, the sum of debit amount must be equal to the debit amount of batch header and sum of credit amount must match with credit amount of batch header etc and once these criteria is found fulfilled system will change batch record status to complete. Note: System will not allow any batch records to be changed after batch complete is done.
- 138 -
Batch post
This process is carried out in IRD ICT section. This process will post all the complete batch records in core tables and then effect of data entry (debit/credit creation, allocation and deallocation of debits and credits takes place.
Screen 119: Batch post (1/1)

This module will display only the records that are not yet posted in the central IRD server. To do batch post you just have to click on nQuery button and then xQuery button, it will fetch the records that are not posted. To post the queried record click on confirm button. You can also post records based on criteria e.g. if you want to post records based on batch type, batch number and office code then click on nQuery and then supply those information in respective fields then click on xQuery button. It will display you the un-posted records based on the criteria you have supplied. To post these records click on confirm button.
STATISTICS/REPORTS
The reports in ProTax 2.0 are classified into two category based on whether the report will display information on single taxpayer or multiple taxpayer. Statistics will display information on multiple taxpayer reports will display information on single taxpayer.
STATISTICS
There are various types of statistics you can generate from ProTax. These are described below in detail. Batch record status The purpose of this statistics is to display/print batch data entry status indicating how many batches are complete, under data entry process and posted in IRD. This statistics shall be used by CTA/CTO/TO in the IRO(s) and IRD management to monitor data entry activities.
- 139 -

The following are the indicators from the statistics: Finished records: The list with finished status shows the batches that has been completely entered as per the batch header information but not posted by the IRD ICT section. Incomplete batches: The list with incomplete status shows the batch records are incomplete based on batch header information since a long time then there is something wrong with DEO. Posted records: The list with posted status shows the batch that has been posted in the IRD ICT section.
Batch Status Statistics parameter The parameter is used to filter records based on the value given in parameter field.
Screen 120: Statistics batch record status parameter (1/1)

Fields in statistics batch record status parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. From date: Type from date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. From date is the start date since when user want to display statistics. To date: Type To date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To date is the date till when user want to display statistics. Batch status: Select desired batch status and press ENTER or TAB key to go to OK button. Click on OK button to display/print statistics.
- 140 -
Statistics Layout Batch record status finished

The screen below shows statistics on batch complete batches that are not yet posted. It shows two batch types (SA and TD) with 3 batch numbers (64444444, 11111111 and 22222222) for which data entry is completed but the batches are not posted yet in the IRD ICT section.
Screen 121: Statistics batch record status finished layout (1/1)
- 141 -
Batch record status incomplete

The screen below shows statistics on the batches that are incomplete i.e. the data entry of these batches are not completed yet by the DEO. It shows three batches (14725836, 99999999, 44444444 and 12121212) of AA batch type that are incomplete yet. Based on these statistics the IRO or IRD management should follow-up with IRO ICT section to complete data entry of these batches.
Screen 122: Statistics batch record status incomplete layout (1/1)
Batch record status posted

The screen below shows statistics on the batches that are posted in IRD ICT database. It shows several posted batches of PA and SA.
Screen 123: Statistics batch record status posted layout (1/1)
- 142 -
Statistics Data Entry
Installment returns
The purpose of this statistics is to display/print number of installment return received in a fiscal year. This statistics can be used by IRD or IRO management to monitor how many taxpayers has filed installment return out of the total registered taxpayer and makes policy on how to increase compliance level.
Statistics Data entry installment return parameter
Screen 124: Statistics data entry installment return parameter (1/1)

Fields in statistics data entry installment return parameter screen: Fiscal year: Select fiscal year from the list and press OK button to generate statistics. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list.
- 143 -
Statistics Data entry installment return layout

The purpose of the statistics is to display/print statistics on status of data entry. The column RG and IN refers to registered taxpayer number and number of taxpayer filing installment return. This report does not include revision installment return and revision installment notice. It only shows how many of the registered taxpayer filed installment return for the first time.
Screen 125: Statistics data entry installment return layout (1/1)
- 144 -
Statistics Data entry self assessment returns The purpose of this statistics is to display/print number of self-assessment return received and entered in the system in a fiscal year with comparison to the registered taxpayers. This statistics can be used by IRD or IRO management to monitor how many taxpayers has filed self assessment return out of the total registered taxpayer and make estimation, strategy and planning on how to make the taxpayer file their self assessment return.
Statistics Data entry self assessment return parameter
Screen 126: Statistics data entry self assessment return parameter (1/1)
Fields in statistics data entry self assessment return parameter: Fiscal year: Select fiscal year from the list and press OK button to generate statistics. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list.
- 145 -
Statistics Data entry self assessment return layout

The screen below shows statistics on data entry of self-assessment return in all IRO for a fiscal year. The column RG and SA indicates registered taxpayer number and number of taxpayer that has filed self-assessment return.
Screen 127: Statistics data entry self-assessment return layout (1/1)
- 146 -
Statistics Batch Reports The purpose of this statistics is to display/print the different batch data entry reports entered in the system. The same report can be displayed/printed using the Batch Report button from the batch entry screen while doing data entry. IRO and or IRD management shall use these statistics to display/print the batch records included in a batch.
Statistics Batch Reports parameter
Screen 128: Statistics Batch Reports Parameter (1/1)

The fields in statistics Batch Reports parameter are: Office Code: Select office code and press ENTER or TAB key to go to next field. You can select the desired office code by clicking on Office code field and select desired Office Code from the list. Batch Number: Type batch number and press ENTER or TAB key to go to next field. Batch Type: Select Batch type and press ENTER or TAB key to go to next field. You can select the desired batch type by clicking on batch type and select desired batch type from the list.
- 147 -
Statistics Batch Reports layout

The screen below shows sample Batch Reports. The statistics shows the detail transaction identifier entered in a batch. The same report can also be generated from Batch Report button available on the batch header entry of all batches.
Screen 129: Statistics Batch Reports Layout (1/1)

Statistics Assessment/return batches The purpose of this statistics is to display/print returns/assessment entered in a batch based on the parameters. This statistics can be used by the TO or responsible IRO staff to check batch entry with the physical batch header and returns/assessments included in that batch. This statistics shall be generated by the DEO and checked with the physical return/assessment batch. After verification DEO shall forward this statistics along with physical batch to the assigned TO or IRO staff to approve it before making the batch complete and the TO shall verify statistics with batch header and batch records, sign it and file for future reference. It is a very important statistics and must CTO/TO must inform the DEO in their IRO not to make batch complete until this statistics has been verified and approved by responsible personnel.
- 148 -
Statistics Assessment/return batches parameter
Screen 130: Statistics assessment/return batches parameter (1/1)

Fields in statistics assessment/return batches parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch number and press ENTER or TAB key to go to next field. Batch type: Select batch type from the list and press ENTER or TAB key to go to next field (OK) button. You can select the desired batch type by clicking on batch type field and select desired batch type from the list. The valid batch types are installment revision notice, installment revision return, installment return, selfassessment, jeopardy self-assessment return, jeopardy assessment and amended assessment etc.
- 149 -
ProTax Income Tax User Manual Statistics Assessment/return batches layout

The screen below shows output of the statistics assessment/return batches that displays the detail of batch header and batch record information.
Screen 131: Statistics assessment/return batches layout (1/1)

Statistics Assessment/returns The purpose of this statistics is to display/print the list of taxpayers that has filed returns or has assessments orders issued by TO.
Statistics Assessment/returns parameter

Fields in statistics assessment/return parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list.
Fiscal year:
- 150 -
Screen 132: Statistics assessment/return parameter (1/1)

Assessment type: Select assessment type from the list and press ENTER or TAB key to go to next field (OK) button. You can select the desired assessment type by clicking on batch type field and select desired batch type from the list. The valid assessment types are Installment revision notice, Installment revision return, Installment return, Self-assessment, Jeopardy assessment 96.5, Jeopardy assessment and amended assessment.
- 151 -
Statistics Assessment/returns layout

The screen below shows output of the statistics that displays list of returns filed by taxpayers in an IRO.
Screen 133: Statistics assessment/return layout (1/1)
- 152 -
Statistics Management adjustments
The purpose of this statistics is to display/print the management adjustments done in an IRO within a given date range. It displays/prints the suspended records adjusted using management adjustment. Statistics Management adjustment parameter
Screen 134: Statistics management adjustment parameter (1/1) The fields in statistics management adjustment parameter screen are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. From date: Type from date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. From date is the start date since when user want to display statistics. To date: Type To date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To date is the date till when user want to display statistics.
- 153 -
Statistics Management adjustment layout The statistics layout below lists suspended transactions adjusted by management adjustment. In this statistics there are two groups of column e.g. Suspended transaction: This group has three columns: Type, Date and No. to display detail of suspended record i.e. batch type (assessment/return type), return filing date and return registration number respectively. Management adjusted: This group has thee columns: Date, No and officer name to display Management adjustment date, Adjustment no and tax officer responsible for adjustment.
Screen 135: Statistics management adjustment layout (1/1)
- 154 -

Statistics Non-filers The purpose of this statistics is to display/print list of non-filers of either installment return or self assessment returns and based on the non-filers list the IRO or IRD management have to make strategy on how to make these non-filers file their installment return or self assessment return.
Statistics Non-filers parameter
Screen 136: Statistics Non-filers parameter (1/1)

Fields in statistics non-filers parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. Assessment type: Select assessment type from the list and press ENTER or TAB key to go to next field. You can select the desired assessment type by clicking on assessment type field and select desired assessment type from the list. The valid assessment types are Installment return and Self-assessment. Above last known turnover: Type value in above last known turnover and press ENTER or TAB key to go to next field (OK) button.
- 155 -
Statistics Non-filers layout

The screen below shows output of this statistics with list of non-filers details (e.g. PAN, Taxpayer name, address and last known turnover) based on the values given in parameter.
Screen 137: Statistics Non-filers layout (1/1)
- 156 -
Statistics Large taxpayers The purpose of this statistics is to display/print list of large taxpayers based on turnover and tax payable so that IRD/IRO management put more focus on large taxpayers.
Statistics Large taxpayers parameter
Screen 138: Statistics large taxpayers parameter (1/1)

Fields in statistics large taxpayers parameter: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. Turnover above: Type value on turnover above and press ENTER or TAB key to go to next field. You can focus on taxpayer who has turnover above some value to collect more taxes. Tax payable above: Type value in tax payable above press ENTER or TAB key to go to next field (OK) button and click on OK button to generate report.
- 157 -
Statistics Large taxpayers layout

The screen below shows output of this statistics which displays list of large taxpayers details (e.g. PAN, Taxpayer name, address turnover and tax payable) based on the values given in parameter.
Screen 139: Statistics large taxpayers layout (1/1)
- 158 -
Statistics Debtors The purpose of this statistics is to display/print debtors list of debtors in an IRO so that IRD/IRO management can keep eye on collection taxes from the debtors with high debit due amount.
Statistics Debtors parameter
Screen 140: Statistics Debtors parameter (1/1)

Fields in statistics debtors parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field. After selecting the IRO name click on OK button to generate statistics.
- 159 -
Statistics Debtors layout

The screen below shows output of this statistics which displays list of debtors detail (e.g. PAN, taxpayer name and debit due amount) in an IRO.
Screen 141: Statistics Debtors layout (1/1)
- 160 -
Statistics IRO debits/credits The purpose of this statistics is to display/print comparison of total debits (due) of the taxpayers with the total credits the taxpayers have claimed in an IRO.
Statistics IRO debits/credits parameter
Screen 142: Statistics IRO Debits/Credits parameter (1/1)

Fields in statistics IRO debits/credits parameter: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field. After selecting the IRO name click on OK button to generate statistics. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. Month from: Select Month from the list and press ENTER or TAB key to go to next field. You can select the desired month by clicking on month from field and select desired month from the list. Month till: Select Month till the list and press ENTER or TAB key to go to next field which is OK button. Click on OK button to generate the statistics. You can select the desired month by clicking on month till field and select desired month from the list.
- 161 -
Statistics IRO debits/credits layout

The screen below shows output of this statistics which displays total debits, total credits and balance due amount to be collected in an IRO.
Screen 143: Statistics IRO Debits/Credits layout (1/1)
- 162 -
Statistics Tax credit claims The purpose of this statistics is to display/print sum of tax credit claims done in an IRO.
Statistics Tax credit claims parameter
Screen 144: Statistics tax credit claims parameter (1/1)

Fields in tax credit claims parameter screen: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field. After selecting the IRO name click on OK button to generate statistics. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. Month from: Select Month from the list and press ENTER or TAB key to go to next field. You can select the desired month by clicking on month from field and select desired month from the list. Month till: Select Month till the list and press ENTER or TAB key to go to next field which is OK button. Click on OK button to generate the statistics. You can select the desired month by clicking on month till field and select desired month from the list.
- 163 -
Statistics Tax credit claims layout

The screen below shows output of this statistics that displays IRO name, credit type and sum of the credit amount claimed in IRO by taxpayer.
Screen 145: Statistics layout tax credit claims (1/1)
- 164 -
Statistics Collection/target The purpose of this statistics is to display/print comparison of total collection (payment claims) with the collection target set for the IRO for a revenue account heading.
Statistics Collection/target parameter
Screen 146: Statistics collection/target parameter (1/1)

Fields in statistics collection/target parameter: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field. After selecting the IRO name click on OK button to generate statistics. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. Month from: Select Month from the list and press ENTER or TAB key to go to next field (OK button). You can select the desired month by clicking on month from field and select desired month from the list. After entering the parameters click on the OK button to display/print statistics.
- 165 -
Statistics Collection/targets layout

The screen below shows output of this statistics that displays revenue account, monthly target, collected amount and % achievement based on the parameter value.
Screen 147: Statistics collection/target layout (1/1)
- 166 -
Statistics Creditors The purpose of this statistics is to display/print creditors list of an IRO with excess credits.
Statistics Creditors parameter
Screen 148: Statistics creditors parameter (1/1)

Fields in statistics creditors parameter: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field. After selecting the IRO name click on OK button to generate statistics.
- 167 -
Statistics Creditors layout

The screen below shows output of this statistics that displays creditors list with details such as PAN, taxpayer name and credit amount.
Screen 149: Statistics layout creditors (1/1)
- 168 -
Statistics Suspended records The purpose of this statistics is to display/print suspended records list of an IRO.
Statistics Suspended records parameter
Screen 150: Statistics suspended records parameter (1/1) The fields in statistics suspended records parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. From date: Type from date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. From date is the start date since when user want to display statistics. To date: Type To date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To date is the date till when user want to display statistics.
- 169 -
Statistics Suspended records layout

The screen below shows output of this statistics that displays suspended records list with details such as transaction type, batch type, batch no, batch date, return filing date and return registration no etc.
Screen 151: Statistics suspended records layout (1/1)
- 170 -
REPORTS
There are various types of reports you can generate based on the data entry done into the system. These are detailed below. Reports Assessment details The purpose of this report is to display/print the details of a return or assessment.
Reports Assessment details parameter
Screen 152: Reports assessment details parameter (1/1)

Fields in report assessment details parameter: Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Type batch number and press ENTER or TAB key to go to next field. Select batch type from the list and press ENTER or TAB key to go to next field. You can select the desired batch type by clicking on batch type field and select desired batch type from the list. The valid batch types are Installment revision notice, Installment revision return, Installment return, Self-assessment, Jeopardy assessment 96.5, Jeopardy assessment and amended assessment. Type return registration no and press ENTER or TAB key to go to next field. Return registration number is the return filing date in case of returns (Installment return, Installment revision return, Jeopardy assessment return 96.5 and self assessment return) and
Batch No: Batch type:
Transaction no:
- 171 -

assessment date in case of assessments (Installment revision notice, Amended assessment and Jeopardy assessment). Type return filing date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field (OK) button. Return filing date is return filing date in case of returns (Installment return, Installment revision return, Self assessment, Jeopardy assessment 96.5) and assessment date in case of assessment (Installment revision
Transaction date:
notice, Jeopardy assessment and amended assessment).

Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
Reports Assessment details layout

The screen below shows output of this report that displays details of an assessment/return along with tax credit claim details filed by a taxpayer.
Screen 153: Reports assessment details layout (1/1)
- 172 -
Reports Taxpayer A/C statement The purpose of this report is to display/print the details account statement of a taxpayer showing all debits/credits and settlement of the debits etc.
Reports Taxpayer A/C statement parameter
Screen 154: Reports taxpayer A/C statement parameter (1/1)

Fields in reports taxpayer A/C statement parameter: PAN: Type PAN of the taxpayer and press ENTER or TAB key go to next field i.e. OK field and click on OK button to display/print report. Fiscal Year: Select Fiscal year from the list and press ENTER or TAB key go to next field i.e. OK field and click on OK button to display/print report.
- 173 -
Reports Taxpayer A/C statement layout

The screen below shows output of this report that displays details of a taxpayer account statement showing all of his debits/credits etc.
Screen 155: Reports taxpayer A/C statement layout (1/1)
- 174 -
Reports Taxpayer profile The purpose of this report is to display/print the details profile of a taxpayer in Income tax starting from registration till date for a fiscal year.
Reports Taxpayer profile parameter
Screen 156: Reports taxpayer profile parameter (1/1)

Fields in reports taxpayer profile parameter: PAN: Type PAN of the taxpayer and press ENTER or TAB key go to next field. Fiscal year: Select fiscal year from the list and press ENTER or TAB key to go to next field. You can select the desired fiscal year by clicking on fiscal year field and select desired fiscal year from the list. After selecting fiscal year click on OK button to generate statistics.
- 175 -
Reports Taxpayer profile layout

The screen below shows output of this report that displays details of a taxpayer account statement showing all of his debits/credits etc.
Screen 157: Reports taxpayer profile layout (1/1)
- 176 -
Reports Management adjustment
The purpose of this report is to display/print list of management adjustment done in an IRO within a range of date. Reports Management adjustment parameter
Screen 158: Reports management adjustment parameter (1/1) The fields in reports management adjustment parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. From date: Type from date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. From date is the start date since when user want to display statistics. To date: Type To date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. To date is the date till when user want to display statistics. Transaction type: Select transaction type from the list and click on OK button to generate report.
- 177 -
Reports Management adjustment layout The report below shows list of management adjustment done in an IRO and the adjusted suspended records along with the suspension reason.
Screen 159: Reports management adjustment layout (1/1)
- 178 -
Reports Suspended record
The purpose of this report is to display/print detail of suspended record along with reason for suspension.
Reports Suspended record parameter
Screen 160: Reports suspended records parameter (1/1) The fields in reports suspended records parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Type batch no of the suspended return and press ENTER or TAB key to go to next field. Select batch type from the list and press ENTER or TAB key to go to next field. Type return registration no and press ENTER or TAB key to go to next field. Type return filing date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
Batch No: Batch type: Transaction No: Transaction date: Suspension Criteria:
- 179 -
Reports Suspended record layout

The report below shows output of the suspended record report. Report layout on screen 92 shows suspension details.
Screen 161: Reports suspended records layout (1/2)
Screen 162: Reports suspended records layout (2/2)
- 180 -
Reports Documents in database The purpose of this report is to list the documents stored in database. The documents are up-loaded in database by the IRD ICT section and are replicated to the IRO(s). These can be downloaded in all IRO across Nepal whenever required.
Screen 163: Reports documents in database parameter (1/1)

Fields in reports documents in database parameter: There is no parameter for this report, just press ENTER or click on OK button to display/print list of documents stored in database.
- 181 -
Reports Documents in database layout

The screen below shows output of this report that displays list of documents stored in database which are categorized based on document type and language.
Screen 164: Reports documents in database layout (1/1)
- 182 -
Reports Tax Credit Claim amendment The purpose of this report is display/print the tax credit amendment details done by the tax officer. A tax officer does the tax credit amendment, if the tax officer is not satisfied on the tax credit claims done by a taxpayer based on some evidence or documents found during audit.
Reports Tax credit Claim Amendment Parameter
Screen 165: Reports Tax Credit Claim Amendment Parameter (1/1) The fields in Tax Credit Claims Amendment parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the tax credit claim amendment and press ENTER or TAB key to go to next field. Transaction No: Type Tax credit claim amendment number and press ENTER or TAB key to go to next field. Transaction date: Type Tax Credit amendment date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 183 -
Reports Tax Credit Claim Amendment layout

The screen below shows output of this report that displays details of tax credit amendment done by a tax officer.
Screen 166: Reports Tax Credit Claim Amendment Layout (1/1)
- 184 -
Reports Medical Tax Credit Claim amendment
The purpose of this report is to display the medical tax credit amendment. A tax officer does the medical tax credit amendment, if a tax officer is not satisfied by the medical expenses claim done by a taxpayer. Reports Medical Tax credit Claim Amendment Parameter
Screen 167: Reports Medical Tax Credit Claim Amendment Parameter (1/1) The fields in Medical Tax Credit Claims Amendment parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Medical tax credit amendment and press ENTER or TAB key to go to next field. Transaction No: Type Medical Tax credit claim amendment number and press ENTER or TAB key to go to next field. Transaction date: Type Medical Tax Credit amendment date in the format of YYYY.MM.DD and press ENTER or TAB key to go next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 185 -
Reports Medical Tax Credit Claim Amendment layout

The screen below shows output of this report that displays details of medical tax credit amendment done by a tax officer.
Screen 168: Reports Medical Tax Credit Claim Amendment Layout (1/1)
- 186 -
Reports Tax Credit Claim
The purpose of this report is to display the tax credit claim done by a taxpayer. The taxpayer may file tax credit claim using Annex 10 with estimate return or estimate revision return or final return or anytime in a fiscal year. Reports Tax credit Claim Parameter
Screen 169: Reports Tax Credit Claim Parameter (1/1) The fields in Tax Credit Claims parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Tax credit claim and press ENTER or TAB key to go to next field. Transaction No: Type Tax credit claim number and press ENTER or TAB key to go to next field. Transaction date: Type Tax Credit Claim date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 187 -
Reports Tax Credit Claim layout

The screen below shows output of this report that displays details of tax credit claims done by a taxpayer using Annex 10.
Screen 170: Reports Tax Credit Claim Layout (1/1)
- 188 -
Reports Excess Tax Credit Transfer
The purpose of this report is to display/print the details of excess tax credit transfer from a fiscal year to another fiscal year. Reports Excess Tax credit Transfer Parameter
Screen 171: Reports Excess Tax Credit Transfer Parameter (1/1) The fields in Excess Tax Credit Claims Transfer parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the excess tax credit transfer and press ENTER or TAB key to go to next field. Transaction No: Type Excess Tax credit transfer number and press ENTER or TAB key to go to next field. Transaction date: Type Excess Tax credit transfer date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 189 -
Reports Excess Tax Credit Transfer layout

The screen below shows output of this report that displays details of excess tax credit transfer claims done by a taxpayer.
Screen 172: Reports Excess Tax Credit Claim Layout (1/1)
- 190 -
Reports TDS Return
The purpose of this report is to display the TDS return filed by a withholding agent. Reports TDS Return Parameter
Screen 173: Reports TDS Return Parameter (1/1) The fields in TDS Return parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the TDS return and press ENTER or TAB key to go to next field. Transaction No: Type TDS Return registration number and press ENTER or TAB key to go to next field. Transaction date: Type TDS Return registration date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 191 -
Reports TDS Return layout

The screen below shows output of this report that displays details of TDS Return filed by a withholding agent.
Screen 174: Reports TDS Return Layout (1/1)
- 192 -
Reports Amended Charge Assessment
The purpose of this report is to display/print the Amended charge assessment done by a tax officer on previously imposed charges. Reports Amended Charge Assessment Parameter
Screen 175: Reports Amended Charge Assessment Parameter (1/1) The fields in Amended Charge Assessment parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the amended charge assessment and press ENTER or TAB key to go to next field. Transaction No: Type Amended Charge Assessment number and press ENTER or TAB key to go to next field. Transaction date: Type Amended Charge Assessment date in the format of YYYY.MM.DD and press ENTER or TAB key to go next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 193 -
Reports Amended Charge Assessment Layout

The screen below shows output of this report that displays details of Amended charge Assessment done by a tax officer.
Screen 176: Reports Amended Charge Assessment Layout (1/1)
- 194 -
Reports Central Treasury Transfer
The purpose of this report is to display/print the details of central Treasury transfer of deposits. A taxpayer may deposit some amount for various purpose and once the purpose is fulfilled such deposits are either refunded back to taxpayer or they are transferred to central treasury account. Reports Central Treasury Transfer Parameter
Screen 177: Reports Central Treasury Transfer Parameter (1/1) The fields in Central Treasury Transfer parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the amended charge assessment and press ENTER or TAB key to go to next field. Transaction No: Type the transaction number for the central treasury transfer and press ENTER or TAB key to go to next field. Transaction date: Type the transaction date for the central treasury transfer in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 195 -
Reports Central Treasury Transfer Layout

The screen below displays a sample report of the central treasury transfer.
Screen 178: Reports Central Treasury Transfer Layout (1/1)
- 196 -
Reports Charge Assessment
The purpose of this report is to display/print the charge assessment done by a tax officer. Reports Charge Assessment Parameter
Screen 179: Reports Charge Assessment Parameter (1/1) The fields in Charge Assessment parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the amended charge assessment and press ENTER or TAB key to go to next field. Transaction No: Type the charge order number and press ENTER or TAB key to go to next field. Transaction date: Type the charge order date for the central treasury transfer in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 197 -
Reports Charge Assessment Layout

The screen below shows a sample layout of the manual charge assessment.
Screen 180: Reports Charge Assessment Layout (1/1)
- 198 -
Reports Order Delivery Date The purpose of this report is to display/print the order delivery/received date details entered in a batch.
Reports Order Delivery Date Parameter
Screen 181: Reports Order Delivery Date Parameter (1/1) The fields in Order Delivery Date parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Order Delivery date and press ENTER or TAB key to go to next field. Order Type: Select the type of order for which this report is to be generated and press ENTER or TAB key to go to next field. The valid order types are Jeopardy assessment, Amended Assessment, Charge, Amended Charge, Late filing, Interest Order and bounced cheque/draft notification Transaction No: Type the Order number and press ENTER or TAB key to go to next field. Transaction date: Type the Order date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 199 -
Reports Order Delivery Date Layout

The screen below shows a sample report for order delivery date information.
Screen 182: Reports Order Delivery Date Layout (1/1)
- 200 -
Reports Bounced Cheque
The purpose of this report is to display/print the bounced cheque / Invalid draft detail information of a taxpayer or withholding agents. Reports Bounced Cheque Parameter
Screen 183: Reports Bounced Cheque Parameter (1/1) The fields in Order Delivery Date parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Bounced cheque / invalid draft and press ENTER or TAB key to go to next field. Transaction No: Type the Bounced cheque/ Invalid Draft transaction number and press ENTER or TAB key to go to next field. Transaction date: Type the Bounced Cheque / Invalid Draft payment date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 201 -
Reports Bounced Cheque Layout

The screen below shows a sample report for Bounced cheque / Invalid draft record.
Screen 184: Reports Bounced Cheque Layout (1/1)
- 202 -
Reports Review Appeal

Reports Review Application
The purpose of this report is to display/print the review application details filed by a taxpayer. Reports Review Application Parameter
Screen 185: Reports Review Application Parameter (1/1) The fields in Review Application parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Review application and press ENTER or TAB key to go to next field. Transaction No: Type the Review application registration number and press ENTER or TAB key to go to next field. Transaction date: Type the Review application registration date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 203 -
Reports Review Application Layout

The screen below shows a sample report for Review Application record.
Screen 186: Reports Review Application Layout (1/1)
- 204 -
Reports Review Decision
The purpose of this report is to display/print the Review Decision detail information of a taxpayer. Reports Review Decision Parameter
Screen 187: Reports Review Decision Parameter (1/1) The fields in Review Decision parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Review Decision and press ENTER or TAB key to go to next field. Transaction No: Type the Review Decision registration number and press ENTER or TAB key to go to next field. Transaction date: Type the Review Decision registration date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 205 -
Reports Review Decision Layout

The screen below shows a sample report for Review Decision record.
Screen 188: Reports Review Decision Layout (1/1)
- 206 -
Reports Appeal Notification
The purpose of this report is to display/print the Appeal Notification detail of a taxpayer. Reports Appeal Notification Parameter
Screen 189: Reports Appeal Notification Parameter (1/1) The fields in Appeal Notification parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Appeal notification and press ENTER or TAB key to go to next field. Transaction No: Type the Appeal Notification registration number and press ENTER or TAB key to go to next field. Transaction date: Type the Appeal Notification registration date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 207 -
Reports Appeal Notification Layout

The screen below shows a sample report for Appeal Notification record.
Screen 190: Reports Appeal Notification Layout (1/1)
- 208 -
Reports Appeal Decision
The purpose of this report is to display/print the Appeal Decision detail information of a taxpayer. Reports Appeal Decision Parameter
Screen 191: Reports Appeal Decision Parameter (1/1) The fields in Appeal Decision parameter are:
Office code: The value in office code will be automatically displayed by system based on from where the statistics is generated and it cannot be changed unless the statistics is generated from IRD. In IRD a user can select desired IRO name by clicking on the office code field and after selecting the IRO name press ENTER or TAB key go to next field. Batch No: Type batch no of the Appeal Decision and press ENTER or TAB key to go to next field. Transaction No: Type the Appeal Decision registration number and press ENTER or TAB key to go to next field. Transaction date: Type the Appeal Decision registration date in the format of YYYY.MM.DD and press ENTER or TAB key to go to next field. Suspension Criteria: Select whether the report should display records along with suspension reasons (if any) or without suspension reasons and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 209 -
Reports Appeal Decision Layout The screen below shows the sample appeal decision report generated by the system.
Screen 192: Reports Appeal Decision Layout (1/1)
- 210 -
Orders / Notifications This group of reports is used to generate and display/print the different orders and notifications to be send to taxpayers. The orders / notification included in this group are Amended Assessment order, Estimate Revision Notice, Charge order, Amended Charge Order, Bounced cheque/draft notifications etc.
Order Handling Procedures Given below is the procedure to handle the orders/notifications generated by the system.
S.No 1 2 3 4 5 6 7 Process Fill in internal form with order information Forward internal form to IRO IT section for data entry Data entry of internal form Print order (2 copies) after order posting in the IRD Forward internal form and both copies of order to tax officer Sign both copies of the internal order printed by the system (internal order form will stay in tax officer desk) If the order will be posted, forward taxpayer copy of printed order to taxpayer service section Responsible Tax Officer Tax Officer IRO IT section IRO IT section IRO IT section Tax Officer Tax Officer (Office copy of order along with internal order form remains with tax officer) Tax Officer IRO taxpayer service section (Office copy of the order will be acknowledged by taxpayer and returned back to IRO by messenger) IRO taxpayer service section
8 9
If the order will be send by messenger, forward both copies of printed order to taxpayer service section Dispatch order to taxpayer
10 11
12 13 14 12 14
Forward dispatch information (shipment mode and shipment date) to tax officer When order received /shipment information arrives, complete internal form with information on: - Order delivered mode - shipment date - order received date Make batch summary for Order Delivery/received date (OD) batch Forward OD batch header and batch summary to IRO IT section for data entry Forward internal form and 2nd copy of order (office copy) to taxpayer service section for filing Data entry and posting of OD batch File internal form and 2nd copy of order to taxpayer file
Tax Officer Tax Officer Tax Officer IRO IT section IRO taxpayer service section
- 211 -
ProTax Income Tax User Manual Orders Amended Assessment

The purpose of this report is to generate the Amended Assessment order to be send to taxpayer. System will automatically generate this order based on the information filled in Internal order. The legal advice and content of the order will automatically change based on the purpose of the amended assessment e.g. the content of the amended assessment order for non-filer will be different than the content for amended assessment because of audit or other reasons.
Orders Amended Assessment Parameter
Screen 211: Orders Amended Assessment Parameter (1/1) The fields in Amended Assessment parameter are:
PAN: Type PAN of the taxpayer and press ENTER or TAB key go to next field. Fiscal Year: Select or type Fiscal year of the order and press ENTER or TAB key to go to next field. Order No: Type Order number and press ENTER or TAB key to go to next field. Order date: Type Order date in the format of YYYY.MM.DD and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 212 -
Orders Amended Assessment Layout

The screen below shows the sample Amended assessment order generated by the system.
Screen 212: Orders Amended Assessment Layout (1/1)
- 213 -
Orders Estimate Revision Notification

The purpose of this report is to generate the Estimate Revision Notification to be send to taxpayer. System will automatically generate this order based on the information filled in Internal order. The legal advice and content of the order will automatically change based on the purpose of the Estimate Revision Notice e.g. the content of the Estimate Revision Notification for non-filer will be different than the content for estimate revision notice because of audit or other reasons.
Orders Estimate Revision Notification Parameter
Screen 213: Orders Estimate Revision Notification Parameter (1/1) The fields in Estimate Revision Notification parameter are:
- 214 -
Orders Estimate Revision Notification Layout

The screen below shows the sample Estimate Revision Notification generated by the system.
Screen 214: Orders Estimate Revision Notification Layout (1/1)
- 215 -
Orders Charge Assessment

The purpose of this report is to generate the manual charge assessment order to be send to taxpayer. System will automatically generate this order based on the information filled in Internal order.
Orders Charge Assessment Parameter
Screen 215: Orders Charge Assessment Parameter (1/1) The fields in Charge Order parameter are:
- 216 -
Orders Charge Assessment Layout The screen below shows sample Charge Assessment Order layout to be send to taxpayer.
Screen 216: Orders Charge Assessment Layout (1/1)
- 217 -
Orders Amended Charge Assessment

The purpose of this report is to display/print the amended charge assessment done for a taxpayer.
Orders Amended Charge Assessment Parameter
Screen 217: Orders Amended Charge Assessment Parameter (1/1) The fields in Amended Charge Order parameter are:
- 218 -
Orders Amended Charge Assessment Layout The sample screen below shows the Amended Charge assessment order generated by the system.
Screen 218: Orders Amended Charge Assessment Layout (1/1)
- 219 -
Orders Bounced Cheque / Draft Notification

The purpose of this report is to display/print the processing fee that is imposed on a taxpayer because of the bounced cheque or invalid draft which he/she has submitted while making a tax payment.
Orders Bounced Cheque / Draft Notification Parameter
Screen 219: Orders Bounced Cheque / Draft Notification Parameter (1/1) The fields in Bounced Cheque Notification parameter are:
PAN: Fiscal Year: Order No: Order Date: Type PAN of the taxpayer and press ENTER or TAB key go to next field. Select or type Fiscal year of the order and press ENTER or TAB key to go to next field. Type the order number and press ENTER or TAB to go to next field. This number can be taken from Batch Report Bounced Cheque/Draft and will be auto generated while entering Bounced Cheque/Draft record. Type Order date and press ENTER or TAB key to go to next field. This is basically the payment date of the bounced cheque or Draft.
- 220 -
Orders Bounced Cheque / Draft Notification Layout

The screen below shows the sample report of the bounced cheque / draft notification.
Screen 220: Orders Bounced Cheque / Draft Notification Layout (1/1)
- 221 -
Orders Tax Credit Amendment Notification

The purpose of this report is to display/print the Tax credit amendment notification.
Orders Tax Credit Amendment Notification Parameter
Screen 221: Orders Tax Credit Amendment Notification Parameter (1/1)

The fields in Tax Credit Amendment Notification are: PAN: Type PAN of the taxpayer and press ENTER or TAB key go to next field. Fiscal Year: Select or type Fiscal year of the order and press ENTER or TAB key to go to next field. Order No: Type Order number and press ENTER or TAB key to go to next field. Order date: Type Order date in the format of YYYY.MM.DD and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 222 -
Orders Tax Credit Amendment Notification Layout

The sample screen below shows the Tax credit Amendment notification to be send to taxpayers.
Screen 222: Orders Tax Credit Amendment Notification Layout (1/1)
- 223 -
Orders Medical Tax Credit Amendment Notification

The purpose of this report is to display/print the Medical tax credit amendment notification to be send to taxpayer if the medical expenses claimed by taxpayer is changed by tax officer.
Orders Medical Tax Credit Amendment Notification Parameter
Screen 223: Orders Medical Tax Credit Amendment Notification Parameter (1/1)
The fields in Medical Tax Credit Claim Amendment parameter are: PAN: Type PAN of the taxpayer and press ENTER or TAB key go to next field. Fiscal Year: Select or type Fiscal year of the order and press ENTER or TAB key to go to next field. Order No: Type Order number and press ENTER or TAB key to go to next field. Order date: Type Order date in the format of YYYY.MM.DD and press ENTER or TAB key to go to Ok button. Click on OK button to generate report.
- 224 -
Orders Medical Tax Credit Amendment Notification Layout The sample screen below shows the Medical tax credit amendment notification to be send to taxpayer.
Screen 224: Orders Medical Tax Credit Amendment Notification Layout (1/1)
- 225 -
MISCELLANEOUS
Authorized Update
Authorized Update is done to correct the wrong or invalid data that has been already posted in the department. The user does not have privilege to change the data once it is made batch complete and posted in the Department database. If such data (posted) data needs to be changed because of data entry mistake then the IRO chief has to fill up a Authorized Update Request or Posted Data Change Request (PDCR) and mail or fax to Inland Revenue Department whereby it will be approved by the Deputy Director General (DDG) and then forwarded to the IRD TCT Director who finally assigns the ICT Support team in IRD to make the changes. In Income Tax Module the Authorized Update is entered using batching process to keep so that the Change Requested Records will be double cross verified by the IRO Chief Tax Administrator or Chief Tax Officer and or the officer requesting the authorized update request. Batch header entry Authorized Update
Screen 225: Batch Header Authorized Update

The fields in batch header are: Office: System will display office code (IRO code) by default based on where data entry is being done. User will not be able to change value unless data entry is done in IRD. To change IRO code in IRD, type IRO code and press ENTER or TAB key or press F9 to get list of office code and select office code from the list. System will display batch type by default and it cannot be changed. Press ENTER or TAB key to go to next field. Type batch number and press ENTER or TAB key to go to next field. Batch number must be of eight characters otherwise system will not accept it.
- 226 -

Batch Date: Type batch date in the format of YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. This date can never be more than system date. Total documents: Type total documents and press ENTER or TAB key to go to next field. Total document must be between 1 and 999. Credit Amount: Type credit amount and press ENTER or TAB key to go to next field. This is sum of the total credit claimed of Annex 10 and total expense amount of Annex 11. Credit amount cannot be less than zero. Officer Name: Type officer name and press ENTER or TAB key to go to next field. To save batch header either click on Confirm button or press F10 and then click forward button to enter return details. Buttons available: There are two buttons available on the top right of each batch header screen. Batch Complete button: This button shall be used to complete a batch after data entry of all batch records in the batch is done. But before making a batch complete user must generate batch report and verify whether the physical batch header and batch records match with the report generated by batch report button described below. A batch must be done batch complete only after concerned tax officer signs batch report. Note: User will not be able to change batch entry after batch complete. Batch Report button: This button shall be used to generate the batch report as mentioned above. The batch report details batch header information along with return summary entered in a batch. Batch report must be generated by DEO after all batch records of a batch are entered to check for suspended records. Tax officer also must use this report to check whether the summary of the batch match with physical batch header or not. Batch Record entry Authorized Update The given screen below displays the authorized update details.
Screen 226: Batch record Authorized Update
- 227 -

PAN: Type PAN and press ENTER or TAB key to go to next field. You may press F9 key to get list of PAN and select desired PAN from the list. This is a non-mandatory field. Authorized Update Number: Type the authorized update number and press ENTER or TAB key to go to next field. Authorized Update Date: Type the authorized update date and press ENTER or TAB key to go to next field. Fiscal year: This field is not required to enter as the value in Fiscal year will be taken based on authorized update date. Authorized Update for: Select data entry transaction type for which authorized update is done and press ENTER or TAB key to go to next field. The available options are: Estimate return, Estimate revision Return, Estimate Revision Notice, Self Assessment Return (Final Return), Amended Assessment, Jeopardy Assessment, Jeopardy Self Assessment Return, Order Delivery / Received date, Charge Assessment, Amendment charge assessment, Tax Credit Claims, Medical Tax Credit Claims, Review Application, Review Decision, Appeal Application, Appeal Decision, TDS Return, Remission, Bounced Cheque/Invalid Draft, Central Treasury Transfer, Excess Tax Credit Transfer, Tax Credit Adjustment, Medical Tax Credit Adjustment, Excess credit refund, Excess credit Interest Refund, Excess Credit Refund Payments, Excess Credit interest Refund etc. Registration Number: Type the transaction registration number of the transaction for which the authorized update is to be done and press ENTER or TAB key to go to next field. Registration Date: Type the transaction registration date of the transaction with which the authorized update is to be done and press ENTER or TAB key to go to next field. IRO Officer: Type the IRO officer code requesting for the authorized update and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers approving excess credit from the list. Approving Date: Type the date in which the authorized update is done and press ENTER or TAB key to go to next field. Approving Officer: Type the assessing officer code that has approved the authorized update and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers from the list.
- 228 -

Entry Date: Type the date in which the authorized update is entered and press ENTER or TAB key to go to next field. You may press F9 key to get list of tax officers from the list.
Authorized Update Details: S. No.:
The serial number will be automatically generated and displayed by system and cannot be changed. Reason for Authorized Update: Type the reason why authorized update is done and press ENTER or TAB key to go to next field. Old value: Type the old value, which needs to be changed and press ENTER or TAB key to go to next field. New value: Type new value and press ENTER or TAB key to go to next field. To be done: Select what type of amendment is required and press ENTER or TAB key to go to next field. The available options are new value, update value and delete. To save batch record click on Confirm button or press F10 and then click Forward button to update the transaction details as selected in the authorized update for field above. The sample of the authorized update transaction screen is shown in the next page. It is exactly the same entry / interface screen as used during the data entry of the respective transactions. Report Button: Press or click this button to generate report to display the details of the authorized update records as entered in the batch. The report is very much useful to check for the reasons for suspension. The module will automatically detect for errors and erroneous records are suspended. The return details along with suspended reasons can be displayed using report button located at the top right corner of the data entry screen. The codes and reason for suspension are explained in Annex 4 in the user manual.
Sample screen Self -Assessment Return record
Screen 227: Sample screen authorized update (Self-Assessment)
- 229 -
ProTax Income Tax User Manual Sample screen Tax Credit Claims record
Screen 228: Sample screen authorized update (Tax Credit Claims)
- 230 -
ProTax Income Tax User Manual Sample screen Bounced Cheque / Invalid Draft record
Screen 229: Sample screen authorized update (Bounced Cheque / Invalid Draft)
Sample screen authorized update for Excess Transfer record
Screen 230: Sample screen authorized update (Excess Credit Transfer)
- 231 -
ACCESSORIES
There are different accessories integrated with ProTax 2.0 i.e. Microsoft office, Internet explorer, calculator, calendar etc. The accessories are grouped into three categories e.g. Microsoft office, Internet and Utilities. These are very handy tools for ProTax users and can be used within ProTax application itself.
Screen 231: Accessories menu (1/1)
Accessories Microsoft office

This category includes components of Microsoft office as detailed below: Microsoft Word: Click this option to work on Microsoft Word. Microsoft Excel: Click this option to work on Microsoft excel. Microsoft PowerPoint: Click this option to work on Microsoft PowerPoint. Microsoft Access: Click this option to work on Microsoft Access. Microsoft Outlook: Click this option to work on Microsoft Outlook and check emails.
Accessories Internet Explorer

This category includes Internet explorer and can be used to browse on Internet. Internet explorer is installed on the workstation and workstation is connected to LAN with lease line or has modem installed in it.
- 232 -
Accessories Utilities
Utilities Calendar
Utilities calendar can be used to display calendar based on the calendar database maintained in the system. The calendar will display Nepali date in Nepali digit and English date in English digit. It will display working days in black color and holidays in RED color.
Screen 232: Accessories calendar
- 233 -
Utilities Date conversion

User can convert English date to Nepali date or Nepali date to English date using this option. System has a calendar database and the database is regularly maintained before start of Nepali New year.
Screen 233: Accessories English Nepali date converter

To convert date, type Nepali date in the nepali date field format is (YYYY.MM.DD) e.g. 2059.01.01 and click on down arrow push button, it will display English equivalent date. The same way you can convert English date format is (DD-MON-YYYY) e.g. 14-APR-2002 to Nepali date. To exit from this option click on Exit push button.
Utilities Character map

The accessories character map will call character map from windows operating system. It can be used to see character map along with shortcut keys.
Screen 234: Accessories character map
- 234 -
Utilities Notepad
The accessories notepad will call notepad from windows operating system.
Screen 235: Accessories notepad
Utilities Calculator
The accessories calculator will call calculator from windows operating system. It can be used to calculate values.
Screen 236: Accessories calculator
- 235 -
Utilities Download document

The accessories document download is the special option implemented with ProTax 2.0 module. Any of the documents (e.g. Income tax act, VAT act, rules regulation, IRD circulars etc) can be downloaded in any if the IRO workstation using this option. The documents are classified in category and sub-category as shown in the screen below.
Screen 237: Accessories download document (1/2)

Download a document: Any of the documents can be downloaded in the IRO workstation as mentioned above. To download a document select document to download and click on the download button. It will download the document into the workstation or server based on the download location specified. These documents can also be printed. Utilities Download documents
Screen 238: Accessories download document (2/2) - 236 -
ProTax Income Tax User Manual This screen display output after clicking on the download button as mentioned on the previous page.
Utilities Password change

This option is used to change ProTax application user password.
Screen 239: Accessories password change

To change password please enter value in the corresponding fields such as: Old password: Type old (current) password and press ENTER or TAB key to go to next field. New password: Type new password and press ENTER or TAB key to go to next field. Confirm new password: Type the same password (as you have given in new password) and click on Confirm button from the button tool bar to save changed password or you may press F10 to save new password. Note: Never ever give or tell your password to anyone, not even to your superior or boss. If you think anybody knows you password change it immediately because system will internally keep track of who is doing what on daily basis.
- 237 -
ProTax Income Tax User Manual SUPERVISOR

The supervisor options in supervisor menu are fully available only for the database administrator or supervisor at the IRD ICT section. This menu has three categories e.g. Lookup tables, system security/resources and miscellaneous. IRO will not be able to change values defined in lookup tables and miscellaneous, they can only see what is defined. But system security/resources is fully available to the IRO(s) because local database user needs to be created locally in IRO(s).
Screen 240: Supervisor menu (1/1)

Among these four categories Lookup tables and Miscellaneous are available to IRO(s) in ready only mode but system security/resources is available in IRO in read/write mode i.e. IRO can define their users, assign roles to a user etc.
- 238 -
Lookup tables
The different lookup values are defined using these options. The lookup values are used extensively during data entry and report generation. The lookup values are defined at the IRD ICT section. The different options that are available in the current system detailed below:
Lookup bank offices

This is a subset of the Banks maintained in VAT module. The lookup value is used while doing batch data entry and reports of payment claims, deposits, TDS return, refund payment etc.
Screen 241: Lookup bank offices (1/1)

The fields in lookup bank offices are: Bank Code: Type bank code and press ENTER or TAB key to go to next field English Name:Type bank name in English and press ENTER or TAB key to go to next field. Nepali Name: Type bank name in Nepali and press ENTER or TAB key to go to next field. Bank Address:Type bank address and press ENTER or TAB key to go to next field. Office Code: Type office code and press ENTER or TAB key to go to next field. You may press F9 or double click on office code field and select desired office code from the list. Note: After giving value in all fields click on Confirm button or press F10 key to save the record.
- 239 -
Lookup revenue accounts

The revenue account headings are defined centrally according to the policy and decision made by HMG/N. These values are used in system while doing batch data entry of payment claims, TDS return and while generating reports where revenue account headings are required such as collection/ target etc.
Screen 242: Lookup revenue accounts (1/1)

The fields in lookup revenue accounts are: Code: Type revenue account code and press ENTER or TAB key to go to next field English Description: Type revenue description in English and press ENTER or TAB key to go to next field. Nepali Description: Type revenue description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable or disable the code during data entry. If HMG decides to drop a revenue account then it has to be disabled. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 240 -
Lookup Adjustment Reasons

The Adjustment reasons are defined centrally according to the policy and decision made by the IRD. These values are used in system while data entry of the amendment of the tax credit and or medical tax credit amendment on the tax credit and or Medical Tax credit Claims done by the taxpayers.
Screen 243: Adjustment Reasons (1/1)

The fields in lookup revenue accounts are: Code: Type the adjustment code and press ENTER or TAB key to go to next field English Description: Type the adjustment description in English and press ENTER or TAB key to go to next field. Nepali Description: Type the adjustment description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable or disable the code during data entry. If IRD decides to drop an adjustment reason then it has to be disabled. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 241 -
Lookup TDS Withholdee Type

The TDS withholdee Types are defined centrally according to the policy and decision made by the IRD. These values are used in system while data entry of the TDS return and Tax Credit claims done by the withholding agents and taxpayers respectively.
Screen 244: Withholdee Type (1/1)

The fields in lookup revenue accounts are: Code: Type the withholdee code and press ENTER or TAB key to go to next field English Description: Type the withholdee description in English and press ENTER or TAB key to go to next field. Nepali Description: Type the withholdee description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable or disable the code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 242 -
Lookup Audit Factor

The Audit factor(s) are defined centrally according to the policy and decision made by the IRD. These values are used in system while data entry of the Amended Assessment and or Estimate Revision Notice done by the tax officers.
Screen 245: Audit factor (1/1)

The fields in lookup Audit factor are: Code: Type the audit Factor code and press ENTER or TAB key to go to next field English Description: Type the Audit Factor description in English and press ENTER or TAB key to go to next field. Nepali Description: Type the Audit factor description in Nepali and press ENTER or TAB key to go to next field. Value Type: Select the value type application for the audit factor and press ENTER or TAB key to go to next field. . During data entry of the amended assessment and or estimate revision notice the system will automatically display and allow user to type the respective value field based on the value type selected for the code e.g. in the given example above the value type Value indicate that the figure entered using this code is absolute value in amount, the logical value type indicates that it is a logical field declaring whether the taxpayer has done fraud or not. In the same way the value type Percentage indicates that the recovery was low by the given percentage. Type the Audit factor description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable or disable the code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 243 -
Lookup assessing officer

All the officer and non-officer level staffs of IRD are defined in ProTax using this option. These codes are required while entering management adjustment, installment revision notice, amended assessment order, jeopardy assessment order or charge orders etc.
Screen 246: Lookup assessing officer (1/1)

The fields in assessing officer screen are: Code: Type officer code and press ENTER or TAB key to go to next field First English Name: Type first name in English and press ENTER or TAB key to go to next field. Middle English Name:Type middle name in English and press ENTER or TAB key to go to next field. Last English Name: Type last name in English and press ENTER or TAB key to go to next field. First Nepali Name: Type first name in Nepali and press ENTER or TAB key to go to next field. Middle Nepali Name: Type middle name in Nepali and press ENTER or TAB key to go to next field. Last Nepali Name: Type last name in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable/disable the assessing officer code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 244 -
Lookup charge penalty

All the manual and automatic charges based on income tax act are defined using this option.
Screen 247: Lookup charge penalty (1/1)

The fields in charge penalty type screen are: Section no: Type section no and press ENTER or TAB key to go to next field. English Description: Type description in English and press ENTER or TAB key to go to next field. Nepali Description: Type description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable/disable the charge/penalty code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 245 -
Lookup Charge Amendment Rule

The mapping of charges with the possible amendment charge is done using this module. Such mapping is done centrally in IRD central database according to the policy and decision made by the IRD based on the provisions and guidance from IRD. These values are used in system while doing data entry of the Amended charge assessment done by the tax officers.
Screen 248: Lookup charge Amendment Rule (1/1) The fields in charge/penalty type usage screen are: Old Section no: Type section no and press ENTER or TAB key to go to next field. English Description: Type description in English and press ENTER or TAB key to go to next field. New Section no: Type section no and press ENTER or TAB key to go to next field. Nepali Description: Type description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable/disable the charge/penalty code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 246 -
Lookup Charge/Penalty Type Usage

The mapping of the different sections of Income tax by which the charges are applied through amended assessment and or Estimate Revision notice are mapped this module. Such mapping is done centrally in IRD central database according to the policy and decision made by the IRD based on the provisions and guidance from Income tax Act, Income Tax Rules and regulations and IRD. This is used by the system internally for various internal processes and functions.
Screen 249: Lookup charge/Penalty Type Usage (1/1) The fields in charge/penalty type usage screen are: Assessment/Charge Type: Select the Assessment/Charge type from the list and press ENTER or TAB key to go to next field. The available Assessment/Charge types are amended assessment, estimate revision notice, charge assessment order and charge assessment amendment etc. Section No: Type the section number (code for the offences/charges) and press ENTER or TAB key to go to next field. Description: The descriptions of the charge or offences are automatically displayed by the system and cannot be changed. Active (Y/N): Click on Yes or No to enable/disable the code. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 247 -
Lookup fiscal year

The fiscal year is defined using this option. Data entry of a fiscal year cannot be done unless it is defined.
Screen 250: Lookup fiscal year (1/1)

The fields in fiscal year screen are: Fiscal Year: Start Date: Type fiscal year code and press ENTER or TAB key to go to next field. Type starting date of the fiscal year in the format YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. End Date: Type end date of the fiscal year in the format YYYY.MM.DD (e.g. 2059.01.01) and press ENTER or TAB key to go to next field. Last Fiscal Year: Type previous fiscal year code and press ENTER or TAB key to go to next field. Current Fiscal Year: Select yes if the fiscal year is current otherwise select No. Active (Y/N): Click on Yes or No to enable/disable the fiscal year code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 248 -
Lookup offices
The office code displayed here are the subset of office code defined in registration module.
Screen 251: Lookup offices (1/1)

The fields in lookup offices are: Office: Type office code and press ENTER or TAB key to go to next field English name: Type name in English and press ENTER or TAB key to go to next field. Nepali name: Type name in Nepali and press ENTER or TAB key to go to next field. District code: Type district code and press ENTER or TAB key to go to next field. You many press F9 or double click in this field to get a list of defined districts and select the desired code from the list. VDC/Town: Type VDC/Town and press ENTER or TAB key to go to next field. Street name: Type street name and press ENTER or TAB key to go to next field. House no.: Type house no and press ENTER or TAB key to go to next field. Phone no.: Type phone no and press ENTER or TAB key to go to next field. Fax no.: Type fax no and press ENTER or TAB key to go to next field. Ward no.: Type ward no and press ENTER or TAB key to go to next field. Email: Type email address and press ENTER or TAB key to go to next field. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 249 -
Lookup income sources

The income sources based on income tax act are defined using this module. These income sources are used while doing data entry and report generation of annex 1 and annex 2.
Screen 252: Lookup income sources (1/1)

The fields in lookup income sources are: Code: Type income source code and press ENTER or TAB key to go to next field English descriptions: Type description in English and press ENTER or TAB key to go to next field. Nepali descriptions: Type description in Nepali and press ENTER or TAB key to go to next field. Row type: Type row type and press ENTER or TAB key to go to next field. You many press F9 or double click in this field to get a list of defined row types and select the desired code from the list. There are three types of row types RO, ST and TO. RO is used to define income source as individual row, ST is used to define income source as subtotal row and TO is used to define income source as total row. Active (Y/N): Click on Yes or No to enable/disable the income source code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 250 -
Lookup Order Delivery Mode

The Order Delivery modes are defined centrally according to the policy and decision made by the IRD. These values are used in system while data entry of the Order Amended Assessment and or Estimate Revision Notice done by the tax officers.
Screen 253: Order Delivery Mode (1/1)

The fields in lookup income sources are: Mode: Type mode code for the order delivery mode and press ENTER or TAB key to go to next field Description English: Type description in English and press ENTER or TAB key to go to next field. Description Nepali: Type description in Nepali and press ENTER or TAB key to go to next field. Order Allowed Days: Type the order allowed mode for the current mode and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable/disable the order delivery mode. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 251 -
Lookup medical service type

The different medical service types applicable for claiming medical tax credit claims are defined using this option. These medical service types are used for validation while doing data entry to suspend a medical tax credit claims and report generations.
Screen 254: Lookup medical service type (1/1)

The fields in lookup medical service type are: Code: Type medical service type code and press ENTER or TAB key to go to next field English descriptions: Type description in English and press ENTER or TAB key to go to next field. Nepali descriptions: Type description in Nepali and press ENTER or TAB key to go to next field. Active (Y/N): Click on Yes or No to enable/disable the medical service type code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 252 -
Lookup suspension reasons

During data entry ProTax has to validate record based on business rules. If any of the record does not comply with business rules then the record will be suspended. The suspended record must have reason(s) for suspension. The Tax Officer or authorized personnel at IRD or IRO shall analyze reasons for suspension and fix the suspended records using management adjustment module. All the codes for record suspension are defined using this module.
Screen 255: Lookup suspension reasons (1/2)

The fields in lookup suspensions reasons are: Code: Type suspension reason code and press ENTER or TAB key to go to next field Descriptions English: Type description in English and press ENTER or TAB key to go to next field. Descriptions Nepali: Type description in Nepali and press ENTER or TAB key to go to next field. Category: Select suspension category by pressing wither C or N. The category C indicates that the suspension reason can be cleared using management adjustment and N indicates that the suspension cannot be cleared using management adjustment. One of the examples of the suspension that cannot be cleared is if the installment return is filed after Ashad masanta (July 15) because according to the current income tax act a taxpayer cannot file installment return after Ashad masanta, which is end of fiscal year. Installment returns are estimates within a fiscal year for non-presumptive taxpayer and it must be filed before and of fiscal year i.e. Ashad masanta. Active (Y/N): Click on Yes or No to enable/disable the suspension reason code during data entry. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 253 -
ProTax Income Tax User Manual Lookup suspension reasons
Screen 256: Lookup suspension reasons (2/2)
System Security
The system security in ProTax permits only the privileged user to login and work. There are three categories of users:
Tax officer, directors, DDG and DG: These users have managers role and they will be able to see all of the reports available in the system. Data entry operator/supervisor: These users have data entry role and they will be able to enter data, display and print most of the batch reports and some other reports that are not confidential. System maintenance personnel: These users are technical people usually software developers or DBA(s). These people are responsible for the maintenance of the system.
System security is maintained in a way that people at IRD can see records from all district but IRO can see records of those taxpayer that belongs to their jurisdiction, e.g. Bharatpur IRO can not see the taxpayer information of Kathmandu No 1 IRO etc. The sub module system security/resources defines system security both at the database level as well as application level. The process of defining security is: Define module: Done at IRD ICT section. Define role: Done at IRD ICT section.
- 254 -

Assign role is assigned to a user depending on job description: Done at IRO ICT section.
The IRO ICT section does the following task to give access privilege for a user: Define user using User Maintenance Assign roles to the user User maintenance: Database and application user is defined using this option. Income tax: The options below (indented) are used to define access of a user in income tax module. Role maintenance: Database role is defined using this module. Role assignment to a user: A role is assigned to a user. Role assignment to a module: A role is assigned to a module. User assignment to a module: A user is assigned to a module. Registration and VAT: The Access maintenance option is used to define the access privilege in Registration and VAT modules only.
System security: User maintenance

This option is used to define application users. It will define users both at application and database level. It is available both at IRD ICT section and IRO ICT section.
Screen 257: System security: user maintenance (1/1)

The fields in system security user maintenance are: The fields in this module are: User Id: Type user id for the user and press TAB or enter key to go to next field, Name: Type name of the user and press TAB or enter key to go to next field, Password: Type password and press TAB or enter key to go to next field, Owner: There will be only one owner of the system so just press TAB or enter key to go to next field and leave this as No.
- 255 -

Profile: Status: Admin: Select the desired user profile. In ProTax 2.0 only Default profile is defined so just press TAB or Enter key to go to next field. Status will be used to indicate whether the user is open or lock. User can only work with system if Status is open, the user with Lock status will be able to login. Select Yes if the user is system administrator and No for normal user.
After giving value in all fields click on Confirm button or press F10 key to save the record.
System security: Role maintenance

Role is defined as per the requirement of the IRD. In ProTax 2.0 there are only two roles as explained below but any other roles can be defined using this option. Data entry operator: This role is assigned to data entry operator type of user. ProTax management: This role is assigned to tax officers, CTO(s) and CTA(s). Each of the roles will have different access privilege.
Screen 258: System security: role maintenance (1/1)

The fields in this module are: Role Id: Type Role id for the role and press TAB or enter key to go to next field, Description: Type description of the role and press TAB or enter key to go to next field, After giving value in all fields click on Confirm button or press F10 key to save the record.
- 256 -
System security: Role assignment to a user

This option is the second step to be followed after defining user. User will only be able to work if a role is assigned to him/her.
Screen 259: System security: role assignment to a user (1/1)

The fields in this module are: User Id: Type user id or select user id from the list by pressing F9 on the field. You will get a list of user id already defined. If the user name is not displayed in the list or computer does not accept user id then most probably there is some spelling mistake while typing user id or the user id you types is not defined using user maintenance. Press TAB or Enter key to go to next field. User Name: The value in this field will be automatically displayed once a valid user id is given. Role Id: Type role name or press F9 on the field to get a list or role already defined using role maintenance. Description: This field will display description of role id that is selected in Role ID field. Click on Add button to define another user using the same process as described above. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 257 -
System security: Role assignment to a module

This option is used only in IRD ICT section to define the module access for a role.
Screen 260: System security: role assignment to a module (1/1)

The fields in this module are: Role ID: Type role ID in enter query mode and execute query. Press TAB or Enter key to go to next field. Description: The value in this field will be automatically displayed once a valid role Id is given. Select the modules to be assigned to the role Module ID: Type module ID or select module ID from the list by pressing F9 on the field. You will get a list of module ID already defined. Press TAB or Enter key to go to next field. Description: This field will display description of module ID that is selected in module ID field. Click on Add button to assign another module to the role as described above. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 258 -
System security: User assignment to a module

This option is used to assign a user directly to a module. Even though it is possible to assign a list of modules to a user but it is not recommended to do so rather a user should be assigned to a role.
Screen 261: System security: User assignment to a module (1/1)

The fields in this module are: User ID: Type Role ID in enter query mode and execute query. Press TAB or Enter key to go to next field. User Name: The value in this field will be automatically displayed once a valid user ID is given. Module ID: Type module ID or select module ID from the list by pressing F9 on the field. You will get a list of module ID already defined. Press TAB or Enter key to go to next field. Description: This field will display description of module ID that is selected in module ID field. After giving value in all fields click on Confirm button or press F10 key to save the record.
- 259 -
System security: Registration and VAT

This option is used to give access privilege to a user for VAT and registration module.
Screen 262: System security: Registration and VAT

Please refer to ProTax 1.0 user manual for details on how to give access privilege to user for Registration and VAT system.
Miscellaneous
The different options available in Miscellaneous are: Control parameter: Computer assessment: Day end process: Authorized update: Collection target: Upload documents:
- 260 -
Miscellaneous: Control parameter

This option is used to define parameter for ProTax 2.0 Income tax module. It is defined centrally in the IRD ICT section. The Income tax module is parameter driven to the maximum possible extent i.e. most of the functionality of the system is based on the value given in parameter so that system can handle if the IRD policy or income tax act is changed in future. The parameters are explained below in detail.
Screen 263: Miscellaneous: Control parameter (1/5)

The fields in this module are: Fiscal year: It is current fiscal year for the system because most of the values like income tax rate or calculation of interest etc depends in fiscal year. Department code: It is code for IRD. It controls data entry functions if the system in IRD should be able to generate reports or handle data entry functions for all IRO whereas IRO can enter data or view reports on taxpayer of their own jurisdiction. Cash payment limit: It is cash payment limit at IRO cash collection counter. According to the rules and regulation of IRD, the IRO(s) are not allowed to collect high amount of payment in cash e.g. currently IRO can collect payment in cash if the amount is up to 10000 NRS. Presumptive turnover threshold: It is turnover threshold for presumptive taxpayer based on income tax act e.g. currently the taxpayer is called presumptive taxpayer if his turnover is below 12 lakh unless the taxpayer declares himself as a non-presumptive taxpayer by filing installment return. Presumptive income threshold: It is income threshold for presumptive taxpayer based on income tax act. IR1 due month: It is due date of 1st installment debit for non-presumptive taxpayer. IR2 due month: It is due date of 2nd installment debit for non-presumptive taxpayer.
- 261 -

IR3 due month: TDS due days: CA generation after days: LF charge rate IR: LF charge rate SA: LF charge rate TDS: RA dispute percent: IR1 debit percent: IR2 debit percent: IR3 debit percent: SA debit adj. Thold percent: Interest rate tax: Interest rate TDS: Late refund Int. rate: Tax rate foreign individual: CA markup rate: MTC claim percent: MTC per fiscal year: Skip holidays return: It is due date of 3rd installment debit for non-presumptive taxpayer. It is no of days till when TDS withholding agent must pay the withhold amount in IRO. It is no of days after when computer assessment will be generated automatically by system. It is late filing charge rate if a non-presumptive taxpayer does not file installment return in time. It is late filing charge rate if a taxpayer does not file selfassessment return in time. It is late filing charge rate if a withholding agent does not file TDS return in time. It is dispute percentage to be paid as advance if a taxpayer wants to go for review. It is percent of the debit amount to be allocated as 1 st instalment debit from the net tax liability declared by taxpayer in instalment return or revision instalment return. It is percent of the debit amount to be allocated as 2nd instalment debit from the net tax liability declared by taxpayer in instalment return or revision instalment return. It is percent of the debit amount to be allocated as 3rd instalment debit from the net tax liability declared by taxpayer in instalment return or revision instalment return. It is percentage of the self assessment net tax liability to be distributed into installment debit. It is interest rate for not paying tax liability in time. It is interest rate for not paying the TDS withheld amount in time. It is interest rate to be credited to taxpayer account if IRD or IRO will not be able to refund the approved refund claim in time. It is tax rate for foreign individual taxpayer. It is computer assessment markup rate for non-filers of selfassessment return. It is percentage of medical expense that will be applicable for medical tax credit claim. It is medical tax credit amount for applicable for one fiscal year. Sometimes the return filing or payment last date might fall on public holiday. In such cases the value in this parameter will be used to define whether or not the next working day after holiday should be considered as last date to file return or make payment. Sometimes the debit maturity date might fall on public holiday. In such cases the value in this parameter will be used to define whether or not the next working day after public holiday should be considered as debit maturity date. It is used to define the number of days within which interest for approved refund claim must be filed. The interest refund claim filed after the days mentioned in this parameter will not be valid. It is used to define the maximum date limit for return filing extension date. It is used to define maximum years for which amended assessment can be done.
Skip holidays debits:
Refund int. claim period:
SA extension date: AA allowed max year:
- 262 -
ProTax Income Tax User Manual Miscellaneous: Control parameter:

Document type for presumptive: It is used to define the return identity number applicable for presumptive taxpayer. Bank code for cash counter: It is used to define the default code for cash payment. Section no for late filing of IN: It is used to define the income tax act section number by which late filing charge for not filing installment return can be applied. Section no for late filing of SA: It is used to define the income tax act section number by which the late filing charge for not filing self-assessment return can be applied. Section no for late filing of TDS: It is used to define the income tax act section number by which the late filing charge for not filing TDS return can be applied. Section no for interest: It is used to define the section number by which interest can be charged for not paying tax in time. Source code for business: It is used to define the income source code for income from business. Source code for employment: It is used to define the income source code for income from employment. Source code for diff. Tax rate: It is used to define the income source code for income from different tax rate. Delivery mode by hand: It is used to define the code for delivery mode by hand. Fraud reason code: It is used to define the code for fraud as a reason to amended assessment. A/C code for presumptive: It is used to define the revenue account heading applicable for the payment done by presumptive taxpayer. Default country code: It is used to define the country code for native country e.g. Nepal.
- 263 -

Life insurance Thold: Retirement contr min. Thold: Remote area allowance Thold: Inclusion professional D-02: Inclusion other Thold D-02: Late file min Thold: Effective date: A2 05 Nepal Tax Rate: A2 06 Nepal Tax Rate: A2 09 Foreign Tax Rate: A2 10 Foreign Tax Rate 05: A2 10 Foreign Tax Rate 10: A2 10 Nepal Tax Rate: Appeal Application Thold: System Started Fiscal Year: Deviation Value: It is used to define the maximum amount limit for life insurance. It is used to define the maximum amount limit for retirement contribution. It is used to define the maximum amount limit for remote area allowance. It is used to define the inclusion threshold for professional business type filing income tax return form D-02 form. It is used to define the inclusion threshold for other business type filing income tax return form D-02 form. It is used to define the lower limit for late filing charge. It is used to define the system start date. It is used to define the tax rate for Nepal income source as in row 5 of annex 2. It is used to define the tax rate for Nepal income source as in row 6 of Annex 2. It is used to define the tax rate for Foreign Income source as in row 9 of Annex 2. It is used to define the tax rate for foreign income source as in row 10, column 5 of annex 2. It is used to define the tax rate for Foreign income source as in row 10, column 10 of Annex 2. It is used to define the tax rate for Nepal Income source as in row 10 of Annex 2. It is used to define the number of days by which the taxpayer can go for appeal application from the date of issuing orders. It is used to define the fiscal year from which the system was activated. It is used to define the deviation percentage, which has to be allocated or re-distributed to the previous installment debits.
- 264 -

Min Thold for Installment Debit: It is used to define the amount below which the installment debit will not be created. E.g. in case of non-presumptive taxpayer if the estimated taxable amount is less than 2000 NRS. Months for Refundable Credit: It is used to define the time in months after which the taxpayer can claim for refund of excess credit. Review Decision Until Thold: It is used to define the time period in days by which the IRD shall give decision on review application. If IRD will not be able to give decision within the stipulated time then appeal application will be accepted. Officer Code D.G.: It is used to define the code for DG because if the amended assessment is done by DG then taxpayer can directly go for appeal. Section Number Aiding Abetting: It is used to define the section number for aiding and abetting. Click on forward button to display next screen of control parameter described below.
Miscellaneous: Control parameter:

Section No. For cheque bounced charge: It is used to define the section number, which imposes the processing fee for bounced cheque or Invalid draft Section No. For non-filer of IN: It is used to define the section number based on which the tax officer does official estimate for nonfiler of estimate return. Section No. For non-filer of SA: It is used to define the section number based on which the tax officer does amended assessment for non-filer of final return. Delivery Mode Mail: It is used to the code for postal order delivery.
- 265 -

The screen below shows another page of control parameter. The parameter in this page is applicable only for presumptive taxpayers. Presumptive taxpayer pays fixed amount of income tax based on location of their business.

Location type: The value in location type is derived as defined in registration module. Tax amount: The value in tax amount shows how much tax has to be paid by presumptive taxpayer doing business in the location. Click on Forward button to display the parameter defined in another screen.
- 266 -

The screen below shows another page of control parameter. The parameter on this page is used to define income tax rate for non-presumptive individuals.

Slab No: The value in this field indicates serial number for income tax slab scheme. Single amt from: The value in this field indicates start slab amount for single individual. Single amt to: The value in this field indicates end of slab amount for single individual. Clubbed amt from: The value in this field indicates start slab amount for couple individual. Clubbed amt to: The value in this field indicates end of slab amount for couple individual. Tax rate: The value in this field indicates tax rate.
- 267 -
Miscellaneous: Collection target

This option is used to define collection target of an IRO set by IRD.
Screen 269: Miscellaneous: Collection target

The fields in collection target are: Fiscal year: Type fiscal year and press ENTER or TAB key to go to next field. User may select fiscal year by pressing F9 or double clicking on fiscal year field. Target month: Select target month from the list and press ENTER or TAB key to go to next field. User may select target month by clicking on the target month field. Office: Type office code and press ENTER or TAB key to go to next field. User may select office code by pressing F9 or double clicking on the office field. Account: Type revenue account head and press ENTER or TAB key to go to next field. User may select revenue account head by pressing F9 or double clicking on the account field. Amount: Type amount and press ENTER. Click on Confirm button to save the record and continue data entry for next office and account head using the same process as explained above.
- 268 -
Miscellaneous: Upload documents

This option will be available only at the IRD ICT section for the privileged user and is used to upload documents in database so that the uploaded document will be available in IRO. IRD can upload any document in PDF format in the database. This feature is added in ProTax 2.0 keeping in view that it will dramatically reduce the Internet connection telephone bill to download document from IRD web page. The process to upload document is: Define category if the category is not defined previously or place cursor on category if it is already defined. Define sub-category if sub-category is not defined or place cursor on sub-category if it is already defined. Give document name, select language, type release year and then click on open folder icon to select and upload file. The structure of upload document screen is same as in IRD web page www.ird.gov.np.
Screen 270: Miscellaneous: Upload documents (1/2)

The fields in this module are: Document category: Document category is classification of documents based on content of document To add new category put cursor in document category block. Click on the Add button and type values as explained below: Code: Type document category and press ENTER or TAB key to go to next field. Description: Type document category description and click on Confirm button to save category definition. Sub. Category: The documents are further classified based on further precise document type. To add new sub-category put cursor in document sub-category block. Click on Add button and type values as explained below.
- 269 -

Code: Type document sub-category and press ENTER or TAB key to go to next field. Description: Type document sub-category description and click on Confirm button to save sub-category definition. Document: Finally this is the block where the document attributes are defined e.g. ID: It is Document ID and is automatically generated by system. Title: Type title of the document and press ENTER or TAB key to go to next field. Language: Select language of the document and press ENTER or TAB key to go to next field. Year: Type year of document release and press ENTER or TAB key to go to next field. Upload date:It is document upload date automatically displayed by system. File: It is document file name automatically displayed by system after upload. Folder Icon: Click on this Icon to browse document to be uploaded and select document to be uploaded. After document upload the Upload date and filename will be displayed on screen.
Upload documents:
The illustrated screen below is displayed when the folder icon is clicked.
Screen 271: Miscellaneous: Upload documents (2/2)
- 270 -
Annexes:
Annex 1. Abbreviations
CT Transfer DBA DDG DEO DG HMG/N ICT IRD IRO IT LTO PAN TO VAT Central Treasury Transfer Database Administrator Deputy Director General Data Entry Operator Director General His Majestys the government of Nepal Information and Communication Technology Inland Revenue Department Inland Revenue Office Information Technology Large Taxpayer Office Permanent Account Number Tax Officer Value Added Tax
Annex 2. Batch types in income tax module

Batch Category Batch Type IN IR RN SA AA JA JR OD CP AC RM RE RQ RD AQ AD TD BC CT TC TA MC ER PE MB AU Description Estimate return Estimate revision return Estimate revision notice Final return Income tax act 2002, Section 96 (1) Amended Assessment Jeopardy Assessment Jeopardy Self assessment return Order delivery date Manual charge Amended Charge Assessment Remissions. Enforcement, Recovery and Recovery proceeds Review application Review Decision Appeal application Appeal Decision TDS return Bounced cheque Central treasury transfer Excess Tax Credit Transfer Tax credit Amendment Medical tax credit Amendment Refund Claim (Deposit/Excess Credit) Refund Payment/Rejection (Deposit/Excess Credit) Management adjustment Authorized Update
Debit Batches
Payment and crediting Batches Refund batches Management adjustment batches Authorized Update batches
- 271 -
ProTax Income Tax User Manual Annex 3. Batch headers in income tax module cfos/ Aofr zLif{s *]lj^ Aofrx?
IN) cg'dflgt s/sf] ljj/)f SA) bkmf 99-1_ adf]lhdsf] cfo ljj/)f JR) ;+zo s/ lgwf{/)fsf] ljj/)f AC) ;+zf]lwt zNs AQ) k'g/fj]bgsf] lgj]bg -1_ TD) clu|d s/ sLsf] ljj/)f IR) cg'dflgt s/sf] ;+zf]lwt ljj/)f AA) ;+zf]lwt s/ lgwf{/)f OD) ;'rgf a'emfPsf] ldlt -1_ RE) c;"nL ;DaGwL ultlalw RD) k'g/fjnf]sgsf] lg)f{o -1_ RM) ldgfxf RN) cg'dflgt s/ ;+zf]wgsf] ;"rgf JA) ;+zo s/ lgwf{/)f CP) zNs lgwf{/)f RQ) k'g/fjnf]sgsf] lgj]bg-1_ AD) k'g/fj]bgsf] lg)f{o -1_
e'QmfgL tyf w/f}^L Aofrx?

BC) cdfGo r]s / *<fkm\^sf] ljj/)f -1_ TA) s/ ldnfg ;dfof]hg CT) /fhZjdf bflvnf u/]sf] ljj/)f MC) cf}ifwf]krf/ s/ ldnfg ;dfof]hg TC) a(L bfvLnf ePsf] cfos/ ldnfg CC) s/ /cf}ifwf]krf/ ldnfgsf] bfaL
s/ lkmtf{ ;DalGw Aofrx?

ER) s/ lkmtf{ bfaL EI) s/ lkmtf{ jfktsf] Jofh bfaL
EP) s/ lkmtf{
PI)
s/ lkmtf{ jfktsf] Jofh
Joj:yfkg ;dfof]hgf ;DalGw Aofrx?

MB) sfof{noaf^ ;dfof]hg
e"n;'wf/;+zf]wg ;DalGw Aofrx?

AU) e"n;'wf/;+zf]wg
sfof{nosf] ;+s]t g+= Aofrsf] lsl;d Aofr gDa/ Aofr agfPsf] ldlt hDdf kmf/d ;+Vof hDdf qm]l*^ /sd (2) hDdf *]lj^ /sd (2) s/ clws[tsf] gfd s/ clws[tsf] b:tvt (1) oL Aofrx?df ;DalGwt Aofr ;f/f+z eg'{ k%{. (2) ;'rgf k|fKt ldltsf] Aofr (OD) sf] xsdf, k'g/fjnf]sgsf] lgj]bgsf] Aofr (RQ) sf] xsdf, k'g/fjnf]sgsf] lg)f{osf] Aofr (RD) sf] xsdf, k'g/fj]bgsf] lgj]bgsf] Aofr (AQ) sf] xsdf, k'g/fj]bgsf] lg)f{osf] Aofr (AD) sf] xsdf hDdf *]lj^ cyjf qm]l*^ /sd eg'{ kb}{g.
- 272 -
ProTax 2.1 Income Tax User Manual _________________________________________________________________________________________________ Annex 4. Batch summaries in income tax module Bounced Cheque/Invalid Draft (BC) Batch Summary Jofr ;f/f+z r]s *<fkm\^ cdfGo ePsf] (BC)
e'QmfgLs f] pb]Zo
-1_ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s r]s *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ *<fk\m^ :yfoL n]vf gDa/ r]s sfof{nodf a]sf] ldlt cfo jif{ r]s *<fk\m^ g+= cdfGo r]s *<fk\m^ jfkt ePsf] vr{ a}ssf] gfd zfvf r]s cdfGo ePsf] ldlt 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 24 25
(1) e'QmfgLsf] pb]Zodf s/ bflvnf eP 1 , clu|d s/ s^\^L eP 2 eg{'f];\ . sfof{no sf]*____________________________ hDdf kmf/d ;+Vof_______________________ Aofrsf] lsl;d_________________________ Aofr gDa/________________ Aofr agfPsf] ldlt ______________________________________ hDdf /sd________________________________________ s/ clws[tsf] b:tvt____________________________________________________
Page 273 of 289
ProTax 2.1 Income Tax User Manual _________________________________________________________________________________________________ Order Delivery/Received Date (OD) Batch Summary Jofr ;f/f+z cfb]z ;DaGwL ljj/)f (OD)
:yfoL n]vf gDa/ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 (1) cfb]zsf] lsl;ddf ;+;o s/ lgwf{/)f eP 1, cg'dflgt s/sf] lja/)fdf ;+;f]wg u/]sf] ;"rgf eP 2, ;+;f]lwt s/ lgwf{/)f cfb]z eP 3, z'Ns eP 4, ;+;f]lwt z'Ns cfb]z eP 5 / ljnDag zNs cfb]z eP 6 ,Aofh cfb]z eP 7 ,cdfGo r]s / *|\fKm\^ cfb]z jfkt vr{ eP 8 eg{'f];. (2) cfb]z a'emfPsf] tl/sf xnfsaf^ k&fPsf] eP 1, xftaf^ aemfPsf] eP 2 eg{'f];. sfof{no sf]*___________________________ hDdf kmf/d ;+Vof______________________ Aofrsf] lsl;d_________________________ Aofr gDa/________________ s/ clws[tsf] b:tvt__________________________________ Aofr agfPsf] ldlt ______________________________________ cfb]zsf] lsl;d (1) cfb]z g+= cfb]z ldlt cfo jif{ cfb]z a'emfPsf] tl/sf (2) cfb]z a'emfPsf] ldlt 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Page 274 of 289
ProTax 2.1 Income Tax User Manual _________________________________________________________________________________________________
Review /Appeal Decision (RD/AD) Batch Summary Jofr ;f/f+z k'g/fjnf]sgk'g/fj]bgsf] lg)f{o ;DaGwL ljj/)f
:yfoL n]vf gDa/ k'g/fjnf]sgk'g/fj]bg lg)f{osf] btf{ gDa/ k'g/fjnf]sgk'g/fj]bg lg)f{osf] btf{ ldlt k'g/fjnf]sg k'g/fj]bg lgj]bgsf] btf{ gDa/ k'g/fjnf]sgk'g/fj]bg lgj]bgsf] btf{ ldlt k'g/fjnf]sgk'g/fj]b gsf] lg)f{o ldlt lg)f{o -1_
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 (1) lg)f{odf s/ bfloTjdf kl/jt{g x'g] eP 1, s/ bfloTjdf kl/jt{g gx'g] eP 2 ,cg';Gwfg ug{' kg]{ eP 3 eg{'xf];\ . sfof{no sf]*____________________________ hDdf kmf/d ;+Vof__________________ Aofrsf] lsl;d_________________________ Aofr gDa/________________
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
Aofr agfPsf] ldlt ______________________________________
s/ clws[tsf] b:tvt___________________________
Page 275 of 289
ProTax 2.1 Income Tax User Manual ________________________________________________________________________________
Annex 5. IT Related Forms Management Adjustment Form (MB Batch)
cfos/ Joj:yfkg ;dfof]hg

Joj:yfkg ;dfof]hg
Joj:yfkg ;dfof]hg g+= Joj:yfkg ;dfof]hg ldtL s/ clws[tsf] gfd s/ clws[tsf] ;xL ;:k]G*]* ljifoM ljj/)f clu|d s/ sLsf] ljj/)f IN) cg'dflgt s/sf] ljj/)f IR) cg'dflgt s/sf] ;+zf]lwt ljj/)f RN) cg'dflgt s/ ;+zf]wgsf] ;'rgf SA) bkmf 96-1_ adf]lhd cfo ljj/)f AA) ;+zf]lwt s/ lgwf{)f TD) clu|d s/ sLsf] ljj/)f OD) ;'rgf a'emfPsf] ldlt CP) zNs lgwf{/)f AC) ;+zf]lwt zNs RQ) k'g/fjnf]sgsf] lgj]bg AQ) k'g/fj]bgsf] lgj]bg RD) k'g/fjnf]sgsf] lg)f{o AD) k'g/fj]bgsf] lg)f{o TD) clu|d s/ sLsf] ljj/)f BC) cdfGo r]s / *<fkm\^sf] ljj/)f TA) s/ ldnfg ;dfof]hg MC) cf}ifwf]krf/ s/ ldnfg ;dfof]hg CC) s/ /cf}ifwf]krf/ ldnfgsf] bfaL MB) sfof{noaf^ ;dfof]hg AU) e"n;'wf/;+zf]wg
;:k]G*]* Jofrsf] lsl;d
;:k]G*]*sf] Jofr g+= ;:k]G*]*sf] ljj/)f g+= ;:k]G*]*sf] ljj/)f ldtL cf=/f=sf
Page 276 of 289
ProTax 2.1 Income Tax User Manual ________________________________________________________________________________ Authorized Update Form (AU Batch)
cfos/ e"n;'wf/ ;+zf]wg ug]{ kmf/fd
-cfGtl/s k|of]hgsf]nfuL dfq, of] kmf/fd s/bftfnfO{ k&fpg] xf]Og_
1
s v u # : yf=n]=g += gfd kmf]g g+= &]ufgf #/ g+= Jff*{ g+=
s/bftf ;DjlGw ljj/)f
Uffp ^f]n / af^f]sf] gfd
d=g=kf= p=g=kf= g=kf= uf=la=;=
lhNnf
2
cg'dflgt s/sf] ljj/)f (IN) ;+zf]lwt s/ lgwf{/)f (AA) zNs lgwf{/)f (CP) k'g/fjnf]sgsf] lg)f{o (RD) ldgfxf (RM)
e"n;'wf/;+zf]wg ug{' kg]{ ljifo

cg'dflgt s/sf] ;+zf]lwt cg'dflgt s/ ;+zf]wg ljj/)f (IR) sfo{non] u/]sf] cg'dfg (RN) s/ ljj/)f (SA) ;+zo s/ lgwf{/)f (JA) ;+zo s/ lgwf{/)fsf] ljj/)f (JR) ;+zf]lwt z'Ns (AC) ;'rgf a'emfPsf] ldlt (OD) k'g/fj]bgsf] lgj]bg (AQ) k'g/fj]bgsf] lg)f{o (AD) cdfGo r]s/ *<fkm\^sf] ljj/)f (BC) s/ ldnfg ;+dfof]hg (TA) s/ lkmtf{ bfaL (ER) bkmf 99-1_ adf]lhdsf] c;"nL ;DaGwL ultlalw (RE) k'g/fjnf]sgsf] lgj]bg (RQ) clu|d s/ s^\^Lsf] ljj/)f (TD) /fhZjdf bflvnf u/]sf] (CT) s/ lkmtf{ jfktsf] Jofh
a(L bfvLnf ePsf] cfos/ cf}ifwf]krf/ s/ ldnfg ldnfg (TC) ;+dfof]hg (MC) s/ lkmtf{ (EP) s/ lkmtf{ jfktsf] Jofh (PI) lgb]{zg M s'g} Psdf dfq - _ nufpg] .
bfaL (EI) s/ /cf}ifwf]krf/ ldnfgsf] bfaL (CC)
e"n;'wf/;+zf]wg
s_ btf{ g+= lgb]{zg M v_ btf{ ldlt lgb]{zg M
______________________________________________________________________________________ v)* 2 sf] ;DalGwt ljifosf] btf{ g+ eg{'xf];\ . ______________________________________________________________________________________ v)* 2 sf] ;DalGwt ljifosf] btf{ ldlt eg{'xf];\ .
e"n;'wf/;+zf]wgsf] ljj/)fx
e"n;'wf/;+zf]wg ug{' kg]{ gof c+s k"/fgf] c+s gof x^fpg] gof x^fpg] gof x^fpg] gof x^fpg] ug{' kg]{ ;+zf]wg ;+zf]wg ;+zf]wg ;+zf]wg
1 = 2 = 3 = 4 =
5
s v u #
sfo{no k|of]hgsf] nflu

e"n;'wf/;+zf]wg g+= e"n;'wf/;+zf]wgsf] ldlt e"n;'wf/;+zf]wg ug{ rfxg] s/ clws[tsf] gfd e"n;'wf/;+zf]wg ug{ rfxg] s/ clws[tsf] b:tvt
6
s v u # :jLs[t lbg]sf] gfd :jLs[t lbg]sf] b:tvt :jLs[t lbPsf] ldlt OG^<L ug]{sf] gfd OG^<L ePsf] ldlt
ljefu k|of]hgsf] nflu dfq
Page 277 of 289

Pro Tax 21 User Manual

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Pro Tax 21 User Manual

Uploaded by

Copyright:

Available Formats

ProTax 2.

Table of Contents Subject Page ___________________________________________________________________

ProTax Income Tax User Manual

Minimum qualification of the end user:

Manual vetting and batch process:

ProTax Income Tax User Manual

Batch Types and Batch Header:

ProTax Income Tax User Manual

AC: RE: RQ: AQ: RD: AD: TD: RM:

ProTax Income Tax User Manual

Bounced Cheque / Invalid Draft (BC) Batch Summaries:

Order No: Order Date: Fiscal year: Order Delivery mode:

Data Entry and other processes in ICT Section:

ProTax Income Tax User Manual

ProTax Income Tax User Manual

ProTax tool bar

Enter Query Next Record

Add New Record Execute Query

Cancel Record Exit Module

Screen 1: Toolbar in ProTax 2.1

ProTax Income Tax User Manual

ProTax Income Tax User Manual

How to start ProTax

Screen 3: ProTax startup

Screen 4: User Authentication

ProTax Income Tax User Manual

Screen 5: ProTax 2.1 Main menu

ProTax Income Tax User Manual Registration Menu:

Screen 6: Registration menu

Screen 7: VAT menu (1/1)

ProTax Income Tax User Manual Income tax menu

1.1.5. Amended assessment: The batch type for amended assessment is AA

1.1.17. Management adjustment: The batch type for management adjustment is

Income tax menu (cont.):

2.1.3. Data entry self-assessment return: This statistics displays/prints data

2.1.9. Non-filers: This statistics displays/prints list of Non-filers for installment

2.1.10. 2.1.11. 2.1.12. 2.1.13. 2.1.14. 2.1.15. 2.1.16. 2.1.17.

2.2.4. Taxpayer profile: This report displays/prints detail activities of a taxpayer

2.2.5. Management adjustment: This report displays/prints detail of a

2.2.6. Suspended record: This report displays/prints detail of suspended record

ProTax Income Tax User Manual

Batch Type: Batch Number:

ProTax Income Tax User Manual

ProTax Income Tax User Manual

ProTax Income Tax User Manual

Screen 12: Batch record entry of credit claims (1/6)

ProTax Income Tax User Manual

Batch record entry tax credit claim (Payment)

ProTax Income Tax User Manual

Batch record entry tax credit claim (Medical)

Screen 14: Batch record entry of credit claims (3/6)

ProTax Income Tax User Manual

Batch record entry tax credit claim (Vehicle tax)

Screen 15: Batch record entry of credit claims (4/6)

ProTax Income Tax User Manual

Batch record entry tax credit claim (Custom tax)

Screen 16: Batch record entry of credit claims (5/6)

ProTax Income Tax User Manual

Batch record entry tax credit claim (TDS withheld)

Screen 17: Batch record entry of credit claims (6/6)

ProTax Income Tax User Manual

Batch header entry installment return using return D-03

ProTax Income Tax User Manual