Indian Oil Corporation Limited: SAP Finance User Manual - Revised 2009

SAP Finance User Manual Revised 2009
Indian Oil Corporation Limited
SAP Finance Manual
VERSION 3.0
JANUARY 2009
General Transactions Useful For Easy Operation.............................................4 1. How to Login into SAP? .............................................................................4 2. How to Change Password? .........................................................................4 3. How to Create/Change/Delete Favorites?..................................................5 4. How to Create/ Use Variants?......................................................................6 5. How to Use SAP mail?..................................................................................7 6. How to use various Icons?..........................................................................9 7. How to hold data?.......................................................................................10 8. How to transfer a Report in SAP to Excel format?..................................10 9. How to set the layout for FB60 Transaction screen?..............................11 Basic Transactions.............................................................................................12 10. How to view balance in a General Ledger Account?............................12 11. How to view balance in a Vendor / Employee Account?......................12 12. How to view balance in a Customer Account?......................................13 13. How to display a list of Accounting Document?...................................14 14. How to change editable field of a Document?.......................................15 15. How to view Customer master data?......................................................16 16. How to view Vendor master data?..........................................................16 17. How to post a document with reference to old document?.................16 18. How to Create Check Lots?.....................................................................18 19. Payment to Employees for Expenses ....................................................19 20. Payment to Employees for Salary...........................................................23 21. Payment to Employees for Advances.....................................................28 22. Settlement of advance already given to employee...............................29 23. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O...........34 24. Payment from IOCL Loc. for refund of Special/other adv. to S.O........37 25. Payment to outside parties for services or supplies............................41 26. Payment to outside parties for advances...............................................45 27. Payment to Banks for Issuing Drafts or Trf. to Accts directly ............47 28. Payment to Customers.............................................................................51 29. Payment from/to SV/TV Customers........................................................52 30. Payment to Excise Authorities................................................................60 31. Payment to Railway Authorities..............................................................67 32. Payment to Sales Tax Authorities...........................................................69 33. Payment for Toll Tax.................................................................................71 34. Payment to Transporters.........................................................................73 35. Payment to Contractors against Purchase Orders...............................80 36. Multiple Vendor in a single PO................................................................83 37. Cash withdrawal from Bank.....................................................................86 38. Credit Note to Vendors.............................................................................88
39. Debit Note to Vendors..............................................................................89 40. Payment to Vendors for EMD Refund.....................................................89 41. Booking of Bank Guarantee received from Vendors ........................91 Customers (Receipts) Related Transactions...................................................96 42. How to maintain payment methods?......................................................96 43. How to maintain Bank Data?...................................................................97 44. How to maintain Cheque Limits?............................................................98 45. How to maintain the Terms of payment and Risk category for DOD Customers?...................................................................................................102 46. Receipts from Customers for Oil Sale..................................................103 DOD Supplies-...................................................................................................107 47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.......110 48. Receipt of Corpus Funds.......................................................................111 49. Receipt from State office for Imprest Recoup/ Special advance.......113 50. Receipt from Employees........................................................................114 51. Receipts from Vendors for Security Deposit.......................................115 52. Receipts from Vendors- Earnest Money Deposit................................117 53. Generate Bank Deposit Slips.................................................................118 54. FTD, FTC, FRD and FRC.........................................................................120 55. Correction of Customer account...........................................................124 56. Treatment for Dishonoured Cheque.....................................................128 57. Debit Note to Customer..........................................................................130 58. Credit Note to Customer........................................................................131 59. Booking of Bank Guarantee/ LC/ FD received from Customer..........132 Reversals ..........................................................................................................135 60. Reversal / Change of Cash Receipts....................................................135 61. Reversal of Bank Deposit Slip...............................................................138 62. Reversal of MIRO Document..................................................................139 63. Reversal of FI Document........................................................................139 64. Reversal of Cheque Payment................................................................141 65. Reversal / cancellation / replacement of cheque.................................143 66. Funds Management-Budgetary transactions......................................145 145 Reports...............................................................................................................156 67. Budget reports........................................................................................156 156 68. Cash book................................................................................................162 69. Bank book................................................................................................162 70. Transporter bill........................................................................................163 71. Cheque register.......................................................................................163 72. Cheque limit reports...............................................................................164 73. Summary of DCR.....................................................................................164 74. Reports relating to customer accounts................................................164 75. Reports relating to vendor accounts....................................................170 76. Reports related to STOCK/S.Tax/G/L/credit data ...............................173 3
......................................................................................................173 T Code : SP02...............................................................................................183 Annexures .........................................................................................................187 77. Commonly used expenses accounts....................................................187 78. Commonly used income accounts.......................................................202 79. Commonly used liability accounts........................................................202 80. List of posting keys................................................................................203 82. List of document types ..........................................................................206 83. List of incoming payment methods......................................................207 84. List of CCA...............................................................................................208 85. List of accounts types............................................................................209 86. List of Vendor types................................................................................209 87. List of special G/L indicators.................................................................210 Help-Desk ..........................................................................................................211
General Transactions Useful For Easy Operation

1. How to Login into SAP? DOUBLE CLICK ON SAPLOGON ICON DOUBLE CLICK ON YOUR RESPECTIVE MODULE PUT YOUR USER ID PUT YOUR PASSWORD ENTER 2. How to Change Password? PUT YOUR USER ID PUT YOUR OLD PASSWORD WITHOUT PRESSING ENTER ON THE TOP LEFT CLICK ON NEW PASSWORD A BOX POPS UP
PUT YOUR NEW PASSWORD RETYPE YOUR NEW PASSWORD ENTER 3. How to Create/Change/Delete Favorites?
CREATE FAVORITE
ON THE SAP EASY ACCESS MENU RIGHT CLICK ON FAVOURITES AND SELECT INSERT TRANSACTION. IN THE NEW WINDOW WRITE DOWN TRANSACTION CODE WITHOUT /N ENTER
ALTERNATIVELY FROM THE TRANSACTION CODE MENU CLICK ON THE ICON ADD TO FAVORITES TO AUTOMATICALLY UPDATE THE TRANSACTION IN THE FAVORITE FOLDER
DELETE FAVORITE
RIGHT CLICK ON A FAVORITE SELECT DELETE FAVORITE
MESSAGE WILL APPEAR NODE DELETED FROM FAVOURITE LIST

ALTERNATIVELY FROM THE FAVORITE FOLDER CLICK ON THE TRANSACTION CODE THEN CLICK ON DELETE ICON TO DELETE IT FROM THE FAVORITE FOLDER
4. How to Create/ Use Variants?

CREATE VARIANT (YOU CAN CONFIGURE VARIANT FOR ANY REPORT: EG: /NFBL5N)
T.CODE: /NFBL5N GO TO MULTIPLE SELECTION BUTTON OF THE CUSTOMER ACCOUNT AND ENTER ALL THE CUSTOMER CODES FOR WHOM YOU WANT TO SEE THE BALANCES. COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100 ON FOLLOWING LINE ITEM SELECTION SELECT THE RELEVANT RADIO BUTTON
ENTER THE DATE INTERVALS RESPECTIVELY. ENTER THE LAYOUT NAME
THEN IN THE MENU PATH SELECT GOTO>VARIANTS> SAVE AS VARIANT IN THE NEW SCREEN ENTER YOUR VARIANT NAME AND DESCRIPTION SAVE
USE VARAINT
FOR EXAMPLE TCODE: /NFBL5N IN MENU PATH: GOTO > VARIANTS > GET IN THE NEW WINDOW WRITE YOUR VARIANT NAME CLICK ON EXECUTE OR F8
NOW ALL THE PARAMETERS WHICH YOU HAVE CONFIGURED IN VARIANT WILL APPEAR THE ORIGINAL SCREEN SHALL REAPPEAR & EITHER PRESS F8 OR CLICK ON TO VIEW. 5. How to Use SAP mail?
CREATE A MAIL
CLICK ON BROWN BOX ICON ON SAP EASY ACCESS MENU SCREEN . ALTERNATIVELY THE TRANSACTION CODE SBWP CAN ALSO BE USED YOU ENTER THE BUSINESS WORKPLACE TO CREATE A NEW MESSAGE CLICK ON NEW MESSAGE
YOU ENTER A NEW SCREEN TITLE: PUT THE SUBJECT CLICK ON THE WHITE SPACE TO WRITE YOUR MESSAGE IN THE RECIPIENT BOX EITHER SELECT HIS NAME OR ENTER HIS SAP USER NAME
SELECT SAP USER NAME IN RECEIPIENT TYPE IF YOU ENTER SAP USER NAME IN RECEIPIENT.
CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT

ATTACH A FILE
REPEAT ABOBE STEPS BUT BEFORE CLICKING ON SEND DO THE FOLLOWING CLICK ON CLIP ICON ON THE TOP LEFT OF THE SCREEN BOX OPENS UP, BROWSE THE FILE YOU WANT TO ATTACH SELECT THE FILE AND CLICK OPEN.
MESSAGE COMES ATTACHMENT CREATED CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT.
VIEW NEW MAIL
REPEAT STEPS FIRST TWO STEPS OF CREATE A MAIL. TO VIEW NEW MAILS CLICK ON INBOX ON LEFT SIDE OF THE SCREEN
DOUBLE CLICK ON THE ITEMS YOU WANT TO VIEW FROM THE LIST SHOWN ON THE RIGHT SIDE OF THE SCREEN.
6. How to use various Icons?

Exit Select All Enter Help Back Cancel Selection Parameters Str. List Print Process Search Schedule Objects Selection Execute Next Page Detail Previous Page Update Display Delete Next Copy Save
Deselect all Set Filter Graphics Create Item Details
Spreadsheet Calculation
Maintain Long Text Find PO Search Next Put in
7. How to hold data? ENTER ALL THE DATA WHICH YOU WANT HOLD IN ANY TRANSACTION AND FOLLOW THE MENU PATH ---SYSTEM > USER PROFILE > HOLD DATA 8. How to transfer a Report in SAP to Excel format? MENU PATH SYSTEM > LIST > SAVE > LOCAL FILE IN THE NEW WINDOW SELECT SPREAD SHEET RADIO BUTTON
ENTER IN THE NEW WINDOW GIVE THE MENU PATH WHERE THE FILE SHOULD BE SAVED
CLICK ON TRANFER BUTTON
THE MESSAGE WILL APPEAR XXXX BYTES TRANFERRED

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9. How to set the layout for FB60 Transaction screen? ENTER T CODE FB60 CLICK ON THE COLUMN COST CENTER
KEEP PRESSING THE LEFT CLICK OF THE MOUSE DRAG THE MOUSE TO THE COLUMN WHERE YOU WANT TO TAKE THE COST CENTER COLUMN LEAVE THE MOUSE BUTTON ACCORDINGLY ADJUST ALL THE COLUMNS AND BRING THEM TO CONVINIENT POSITION FOR EXAMPLE FOR THE FIELDS COST CENTER, ASSIGNMENT, PERSONNEL, TEXT, FUND. CLICK ON THE SAME BAR AT RIGHT HAND CORNER ON YELLOW /BLUE TABLE SETTING TAB WRITE THE VARIANT NAME FOR EXAMPLE YOUR LOCATION CODE
CLICK CREATE SAVE
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Basic Transactions
10. How to view balance in a General Ledger Account? T.CODE /NFS10N GL ACCOUNT: ENTER THE GL ACCOUNT NO. COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100 FISCAL YEAR: ENTER FINANCIAL YEAR : 2006 CLICK ON CLOCK 11. How to view balance in a Vendor / Employee Account? TCODE: FBL1N ACCOUNT: ACCOUNT OF VENDOR WHICH IS EQUAL TO EMPLOYEE NUMBER COMPANY CODE: 3100 IF YOU WANT TO SEE ALLTHE OPEN ITEMS CLICK ON RADIO BUTTON OF OPEN ITEMS. IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON RADIO BUTTON CLEARED. IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.
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CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL LOANS/ADVANCES ALSO.
CLICK ON CLOCK 12.
OR PRESS F8
How to view balance in a Customer Account?
CUSTOMER STATEMENT OF ACCOUNT
T.CODE: FBL5N CUSTOMER CODE COMPANY CODE PUT THE BUTTON ON OPEN ITEMS PUT THE DATE AND EXECUTE
SINGLE LINE PAD
T.CODE: YFR106 BALANCE AS ON: TODAYS DATE CONTROLLING PLANT: LEAVE BLANK TO VIEW ENTIRE TRANSACTIONS
FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED
TCODE: FBL5N ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT COMPANY CODE: ENTER YOUR COMPANY CODE EG 3100
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SELECT THE ALL ITEM RADIO BUTTON. CLICK ON CLOCK IF THE DOCUMENT COMES OUT TO BE IN RED THEN IN THIS LIST THEN IT IS OPEN ITEM DOCUMENT AND IF THE DOCUMENT COMES OUT TO BE GREEN THEN IN LIST THEN IT IS CLEARED ITEM DOCUMENT
13.
How to display a list of Accounting Document?
DISPLAY SINGLE DOCUMENT ONLY
TCODE: FB03 DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED COMPANY CODE : ENTER DESIRED CO.CODE FISCAL YEAR : ENTER 2006 PRESS ENTER THE SYSTEM WILL NOW DISPLAY THE ACCOUNTING DOCUMENT
DISPLAY MANY DOCUMENTS
T CODE FB03 CLICK AT LIST ICON ON THE EXTREME LEFT CORNER COMPANY CODE: PUT YOUR COMPMANY CODE FISCAL YEAR: E.G. 2006 GIVE THE ENTRY DATE
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AND LASTLY CLICK THE OWN DOCUMENTS ONLY CHECK BOX (IF YOU WANT TO SEE THE DOCUMENTS POSTED BY YOURSELF) AT THE BOTTOM.
THE SYSTEM WILL GIVE A LIST OF ALL DOC. PASSED BY YOU FOR THE DESIRED ENTRY DATE. YOU CAN SEE THE DOC. DIRECTLY BY DOUBLE CLICKING IT 14. TCODE : FB02 DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED COMPANY CODE : ENTER DESIRED CO.CODE FISCAL YEAR : ENTER YEAR DOUBLE CLICK ON FIRST LINE ITEM THE DOCUMENT FIRST LINE ITEM OPENS UP YOU CAN CHANGE THE ASSIGNMENT AND TEXT, WHICH IS NOT GRAYED OUT. How to change editable field of a Document?
YOU CAN GO TO NEXT LINE ITEM BY CLICKING ON NEXT ITEM BUTTON IF YOU WANT TO CHANGE THE DOCUMENT HEADER TEXT OR REFERENCE CLICK ON HAT. AFTER MAKING THE CHANGES SAVE THE DOCUMENT
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15. TCODE: /NFD03
How to view Customer master data?
CUSTOMER: ENTER CUSTOMER CODE COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100 ENTER 16. How to view Vendor master data?
TCODE:/NFK03 CUSTOMER:ENTER VENDOR CODE COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100 ENTER 17. How to post a document with reference to old document? T.CODE: FBR2 THE SCREEN SHALL APPEAR AS BELOW & THE DESIRED REFERENCE DOCUMENT NUMBER, COMPANY CODE & FISCAL YEAR BE ENTERED
CLICK ON DISPLAY LINE ITEMS ENTER NOW THE SYSTEM WILL DISPLAY ALL THE ACCOUNTING ENTRIES YOU HAVE DONE IN THE OLD DOCUMENT, KEEP ON
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ENTERING AND DO THE CHANGES WHEREVER NECESSARY AND SIMULATE & SAVE .
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VENDORS (PAYMENT) RELATED TRANSACTIONS 18. TCODE: FCHI PAYING COMPANY CODE: EG.3100 HOUSE BANK: EG. SG232 ACCOUNT ID : IMOIP(CHECK LOTS SHOULD BE CREATED ONLY FOR IDS ENDING WITH P) PRESS SHIFT+F5 OR CLICK AT THE CHANGE ICON (PENCIL SHAPE) CLICK AT EDIT >CREATE THE NEXT SCREEN SHALL APPEAR AS FOLLOWS How to Create Check Lots?
LOT NUMBER: MENTION HERE THE LOT NUMBER TO BE CREATED.

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CHEQUE NUMBER: MENTION HERE THE CHEQUE STARTING SERIES NO. TO: MENTION HERE THE END OF THE SERIES NO. GIVE SHORT TEXT IN THE TEXT BOX PRESS ENTER AND SAVE. 19. Payment to Employees for Expenses
STEP 1 EXPENSES BOOKING
TCODE: /NFB60 WHICH IS BASICALLY IN TWO PARTS.THE FIRST PART ON TOP IS THE PORTION RELATED TO VENDOR & THE SECOND PART IS RELATED TO THE EXPENSE ACCOUNT.THE TOP SCREEN APPEARS AS BELOW & THE DETAILS TO BE FILLED UP IS AS EXPLAINED;
VENDOR: ENTER THE EMPLOYEE NO INVOICE DATE: ENTER THE CURRENT DATE REFERENCE: PLANT CODE AMOUNT: ENTER THE AMOUNT PAYABLE.
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BUSINESS PLACE /SECTION: ENTER SECTION CODE EG. ENTER 3100 IN THE SECOND PART IN THE G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT E.G. FOR TA BILL PAYMENT 5290600051 - FARE 5290600052 DA ETC AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT NOTE: ENTER THE COST CENTER IN THE COST CENTER COL. M53801 ENTER THE EMPLOYEE NO. IN THE PERSONNEL COLUMN SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX) THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR EMLOYEE/VENDORCR
STEP 2 PAY TO THE EMPLOYEE FROM BANK OR CASH
TCODE: /NF-53 THE SCREEN LAYOUT IS IN THREE PARTS FIRST HEADER DETAILS, THEN BANK DATA & LASTLY LINE ITEM OF THE VENDOR LYING OPEN FROM THE OPEN ITEM SELECTION. HEADER DATA DOCUMENT DATE: CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE
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BANK DATA ACCOUNT: 7013123022 IF BANK PAYMENT (IT SHALL BE THE PAYMENT G/L ACCOUNT OF YOUR LOCATION ENDING WITH 2
351XXXX000 IF CASH PAYMENT(XXXX IS YOUR LOCATION CODE. AMOUNT: PUT THE AMOUNT OPEN ITEM SELECTION ACCOUNT : PUT THE EMPLOYEE NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 3 PRINT CHEQUE ONLY IF PAID THROUGH BANK
TCODE: /NFBZ5 DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E. 42XXXXXXXX COMPANY CODE: ENTER YOUR CO.CODE FISCAL YEAR : 2006 OR RELEVANT YEAR PAYMENT METHOD : ENTER DEFAULT PAYMENT METHOD C OR ANY OTHER PYMT.METHOD SPECIFIED . CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT CLICK PRINT IMMEDIATELY BUTTON.
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CLICK THE PRINTER BUTTON THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE PRINT JOB COMPLETED.
STEP4 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
TCODE: /NFCHN
THE SCREEN SHALL APPEAR AS BELOW
PAYING COMPANY CODE: STATE OFFICE CODE HOUSE BANK: ENTER HOUSE BANK ACCOUNT ID: EG.IMP01P CLICK ON FURTHER SELECTIONS PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY.
CLICK ON CLOCK.
STEP 5 TAKE VOUCHER PRINT & GET IT SIGNED BY EMPLOYEE
TCODE: /NYFR121
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COMPANY CODE: ENTER 3100 DOCUMENT NO. : ENTER THE DOCUMENT NO. FOR WHICH THE JV IS TO BE PRINTED FISCAL YEAR: 2006 CLICK ON CLOCK THE SYSTEM WILL GIVE A MESSAGE SAYING ONE DOCUMENT WAS SELECTED PRESS ENTER OR CLICK THE TICK MARK THE SYSTEM WILL GIVE A MESSAGE WOULD TOU LIKE TO ISSUE THE REQUEST PRESS ENTER OR CLICK THE YES BUTTON OUTPUT DEVICE: ENTER ZEPS SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION CLICK THE PRINTER BUTTON. 20. Payment to Employees for Salary
STEP 1 SALARY DRAFT RECEIVED FROM STATE OFFICE
T.CODE: F-04 DOCUMENT DATE TYPE: GZ COMPANY CODE: STATE OFFICE CODE POSTING DATE: IT WILL BE DEFAULTED CURRENCY: INR DOCUMENT HEADER TEXT: ADVANCE NUMBER
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PST KY40 ACCOUNT: BANK G/L ACCOUNT- IMPREST INCOMING PRESS ENTER AMOUNT ASSIGNMENT: PAYMENT METHOD AND INSTRUMENT NUMBER TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE FORMAT DD.MM.YYYY FOLLOWED BY BANK NAME CLICK ON CHOOSE OPEN ITEM ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT) CLICK ON PROCESS OPEN ITEM SELECT THE DOCUMENT GENERATED BY SO SIMULATE & POST 78 SERIES DOC NO. SHALL GET GENERATED. MAKE THE BDS/DCR USING YF07/YF007 NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO MAKE THE PAYMENTS.
STEP 2 MAKE ENTRY FOR BOOKING SALARY PAYABLE FOR EVERY EMPLOYEE INDIVIDUALLY
TCODE: F-53 PUT THE DOC DATE AND POSTING DATE PUT OUTGOING BANK GL CODE FOR BANK DATA PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT/LOCATION CODE. AMOUNT: ENTER THE AMOUNT PAYABLE
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PUT EMPLOYEE CODE IN OPEN ITEM SELECTION CLICK ON PROCESS OPEN ITEM, SELECT THE ENTRY PASSED BY STATE OFFICE FOR THE EMPLOYEE AND SAVE
STEP 3 TRANSFERING THE INDIVIDUAL EMPLOYEE BALANCES TO YOURSELF ACCOUNT FOR DD OR DIRECT TRANSFER TO BANK ACCOUNT-THIS HAS TO BE DONE BEFORE F-53 IF REQUIRED
TCODE: /NF-51 DOC TYPE- KA DOCUMENT DATE: CURRENT DATE COMPANY CODE: RESPECTIVE CO.CODE EG. 3100 CURRENCY: INR PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT/LOCATION CODE NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING.
CLICK CHOOSE OPEN ITEM ON THE TOP LEFT OF THE SCREEN

,
THE NEXT SCREEN APPEARS
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ACCOUNT: PUT ONE EMPLOYEE ACCOUNT CLICK ON OTHER ACCOUNTS AND PRESS ENTER SCREEN OPENS WITH MANY COLUMNS
FILL ACCOUNT: EMPLOYEE CODE ACCOUNT TYPE: K COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100 SELECT / TICK ON STANDARD O/S REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES ENTER CHOOSE RELEVANT LINE ITEM OF SPECIFIED EMPLOYEES CLICK ON GREEN ARROW PST KY: 31 ACCOUNT: ENTER YOURSELF VENDOR CODE
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ENTER AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES ASSINGNMENT: LOCATION CODE TEXT: NARRATION DOCUMENT>SIMULATE>SAVE SYSTEM GIVES A DOC. STARTING FROM 11********
STEP 4 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE
TCODE: /NF-53 HEADER DATA DOCUMENT DATE: CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT/LOCATION CODE BANK DATA ACCOUNT: 7013123022 IF BANK PAYMENT AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT: PUT THE CODE OF YOURSELF VENDOR A/C PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.
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DOCUMENT ->SIMULATE-> SAVE

THE SAME HAS BEEN ELABORATED STEP WISE ON. PAGE NO.
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STEP 6 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
THE SAME HAS BEEN ELABORATED STEP WISE ON PAGE NO.

19
21.
Payment to Employees for Advances
STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH
TCODE: F-48 DOCUMENT DATE : ENTER THE CURRENT DATE REFERENCE: THE FOLLOWING FIELDS SHALL APPEAR AS UNDER
ACCOUNT : ENTER THE EMPLOYEE CODE
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ENTER THE SPECIAL G/L: FOR EG. FOR TOUR ADVANCE ENTER N
ACCOUNT : ENTER THE OUTGOING BANK G/L CODE 7013123022 OR CASH ACCOUNT 3513123000 AMOUNT : ENTER THE AMOUNT OF ADVANCE PRESS ENTER AMOUNT : ENTER * (IT COPIES THE EARLIER AMOUNT)
ASSIGNMENT : DETAILS YOU WANT TO CAPTURE TEXT : DETAILS YOU WANT TO CAPTURE SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EMPLOYEE / VENDOR..DR BANK..CR SAVE THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK
THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO. 19
22. Settlement of advance already given to employee

CASE 1: WHEN EXPENDITURE IS MORE THAN ADVANCE GIVEN
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STEP1 EXPENSES BOOKING AND CREATING LIABILITY FOR BALANCE AMOUNT TO BE PAID TO EMPLOYEE AFTER ADJUSTING THE ADVANCE AMOUNT
TCODE: F-51 DOC TYPE - KA DOCUMENT DATE: ENTER THE CURRENT DATE RFERENCE: PUT YOUR LOCATION CODE NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING
CLICK CHOOSE OPEN ITEM ON THE TOP LEFT ACCOUNT: ENTER THE EMPLOYEE NO. SPL. G/L: ENTER THE RELEVANT SPL. G/L. FOR EXAMPLE: IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER N.ALSO REMOVE THE TICK FROM NORMAL OI
e.g. OF FEW ADVANCES COULD BE
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CLICK PROCESS OPEN ITEM ICON ON TOP LEFT SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING CLICK ON GREEN ARROW PSTKY: ENTER 40 ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE PRESS ENTER AMOUNT: ENTER THE EXPENDITURE AMOUNT ENTER THE COST CENTER EG M53801 TEXT: ENTER ANY DETAILS PSTKY: ENTER 31 ACCOUNT: ENTER THE EMPLOYEE CODE PRESS ENTER AMOUNT: ENTER THE ACTUAL BALANCE AMOUNT TO BE PAID ASSIGNMENT: 3100 TEXT: REMARKS SIMULATE
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THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE 1..DR EMPLOYEE(ADVANCE)..CR EMPLOYEE(BAL. AMOUNT).CR SAVE. THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 11XXXXXXXX
STEP 2 FINAL PAYMENT TO EMPLOYEE OUT BANK OR CASH
TCODE: F-53 DOCUMENT DATE: CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE PLANT/LOCATION CODE. BANK DATA ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH A/C 351XXXX000 (XXXX = PLANT CODE) AMOUNT: PUT THE AMOUNT TO BE GIVEN OPEN ITEM SELECTION ACCOUNT: PUT THE EMPLOYEE NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM
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SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE DOCUMENT ->SIMULATE-> SAVE

CASE 2 WHEN EXPENDITURE IS LESS THAN ADVANCE GIVEN STEP1 EXPENSES BOOKING AND SHOWING BALANCE AMOUNT AS RECOVERABLE FROM EMPLOYEE
TCODE : F-51 DOC TYPE KA DOCUMENT DATE : ENTER THE CURRENT DATE REFRENCE: PLANT CODE NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING CLICK CHOOSE OPEN ITEM ACCOUNT: ENTER THE EMPLOYEE NO. SPL. G/L: ENTER THE RELEVANT SPL. G/L . FOR EXAMPLE IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER N CLICK PROCESS OPEN ITEM SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING CLICK ON GREEN ARROW PSTKY: ENTER 40 ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE PRESS ENTER
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AMOUNT: ENTER THE EXPENDITURE AMOUNT ENTER THE COST CENTRE TEXT: ENTER ANY DETAILS PSTKY: ENTER 21 ACCOUNT: ENTER THE EMPLOYEE CODE PRESS ENTER AMOUNT: ENTER THE ACTUAL BALANCE ADJUSTMENT AMOUNT ASSIGNMENT: XXXX (PLANT CODE) TEXT: REMARKS SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE 1..DR EMPLOYEE (BAL. AMOUNT).DR EMPLOYEE (ADVANCE)..CR SAVE. THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 11XXXXXXXX 23. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O.
THROUGH CHEQUE
STEP 1 CREATION OF LIABILITY
TCODE
: /NF-53
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DOCUMENT DATE: DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE: STATE OFFICE CODE TCODE: F-53 POSTING DATE : SHALL COME BY DEFAULT CURRENCY REFERENCE : INR : SENDING LOCATION CODE
FOLLOWING SCREEN SHALL APPEAR, WHEREIN
PSTKY =40 & ACCOUNT=7999999999, THEN PRESS ENTER AMOUNT = DESIRED AMOUNT, RECVG.PLANT CODE & IMPREST NO. ASSIGNMENT = TEXT = DETAILS OF
IN THE NEXT LINE ITEM, PSTKY =31 & ACCOUNT=ONE-TIME VENDOR, THEN PRESS ENTER THE FOLLOWING SCREEN SHALL APPEAR
ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED
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FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN POPS-UP GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY THAT SHALL BE DISPLAYED SHALL BE
SAVE..DOC STARTING WITH 11* SHALL BE GENERATED

STEP 1 PAYMENT OF LIABILITY
TCODE
F-53
DOCUMENT DATE: DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE: STATE OFFICE CODE POSTING DATE : SHALL COME BY DEFAULT REFERENCE BANK DATA ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH A/C 351XXXX000 (XXXX = PLANT CODE) AMOUNT: PUT THE AMOUNT TO BE GIVEN OPEN ITME SELECTION
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:PLANT/LOC. CODE
ACCOUNT: PUT THE ONE TIME VENDOR CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE
DOCUMENT ->SIMULATE-> SAVE..THE ENTRY GENERATED SHALL BE

THROUGH PO/DD
IN CASE PAYMENT HAS TO BE MADE THROUGH PO OR DD THEN THE ONLY CHANGE SHALL BE INSTEAD OF PUTTING THE VENDOR CODE AS ONE TIME VENDOR THE YOURSELF VENDOR SHALL BE USED. REST OF THE STEP SHALL BE THE SAME. 24. Payment from IOCL Loc. for refund of Special/other adv. to S.O
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STEP 1 REFUND TO THE STATE OFFICE
TCODE: F-53 DOCUMENT DATE: DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE: STATE OFFICE CODE POSTING DATE: IT WILL BE DEFAULTED CURRENCY: INR DOCUMENT HEADER TEXT: ADVANCE NUMBER BANK DATA ACCOUNT : ENTER THE OUTGOING BANK GL A/C (IMPREST A/C) AMOUNT : ENTER BALANCE AMOUNT THAT IS TO BE REFUNDED CLICK GOTO CLICK DOCUMENT OVERVIEW POSTING KEY : 21 ACCOUNT : ENTER ONE TIME VENDOR CODE PRESS ENTER & THE SCREEN POPS UP AS BELOW
38
ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN POPS-UP GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY THAT SHALL BE DISPLAYED SHALL BE ONE TIME VENDOR ACCT.DR OUTGOING BANK ACCT..CR GO TO DOCUMENT & SIMULATE POST THE DOCUMENT THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH 42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK
TCODE : FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO.19
39
STEP 3 RECEIVING OF CHEQUE BY STATE OFFICE
TCODE
:/NF-51 : CURRENT DATE : GZ PLANT/LOC.CODE
DOCUMENT DATE DOCUMENT TYPE
DOC.HEADER TEXT : SELECT THE BUTTON :
THE NEXT SCREEN APPEARS
BESIDE THE COMPANY CODE & ACCOUNT TYPE AS K, PUT IN ACCOUNT THE ONE TIME VENDOR ACCOUNT CLICK ON PROCESS OPEN ITEM ON THE TOP LEFT SCREEN SELECT THE LINE ITEM FOR WHICH PAYMENT HAS BEEN SEND BY THE LOCATION. GO BACK BY THE GREEN ARROW SCREEN APPEARS & THE FOLLOWING
40
PUT PSTKY AS 40 ACCOUNT AS YOUR INCOMING BANK GL ACCOUNT E.G. 601XXXX011 ( XXXX = PLANT CODE) & PRESS ENTER AMOUNT = AMOUNT SEND BY LOCATION, ASSIGNMENT =PAYMENT METHOD & INSTRUMENT NO.,TEXT = PAYMENT DATE & BANK DOCUMENT SIMULATE & SAVE, IT SHALL GENERATE A 78** SERIES DOCUMENT.
25. Payment to outside parties for services or supplies

STEP 1 EXPENSES BOOKING
TCODE: /NFB60 VENDOR: ENTER THE VENDOR CODE INVOICE DATE: ENTER THE CURRENT DATE REFERENCE: PUT VENDOR DOCUMENT/BILL NUMBER
AMOUNT: ENTER THE AMOUNT PAYABLE. BUSINESS PLACE /SECTION: PLANT CODE/SECTION CODE (THIS FIELD SHALL BE USED FOR TDS CERTIFICATES ) G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT E.G. FOR OTHER EXPENSE 5292600030 - CONSULTATION
41
5290600130 INSPECTION CHGS AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801 ALSO PUT MATERIAL CODE IF PAYMENT IS BEING MADE FOR TRANSPORT.THE SCREEN SHALL APPEAR AS FOLLOWS
CLICK ON WITHHOLDING TAX TAB
42
CLICK ON THE WHITE BOX NEXT TO YOUR RESPECTIVE TAX TYPE CLICK ON THE ROUND BUTTON AND CHOOSE THE RESPECTIVE TAX PERCENTAGE SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX) THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR VENDORCR O/L TDS..CR
STEP 1 EXPENSES BOOKING THROUGH CODE FOR ONE TIME VENDOR IN CASE THE PARTY DEALS ONCE IN A YEAR
TCODE: /NFB60 VENDOR: ENTER THE ONE TIME VENDOR CODE EG. 10600060 INVOICE DATE: ENTER THE CURRENT DATE REFERENCE: AMOUNT: ENTER THE AMOUNT PAYABLE.
43
BUSINESS PLACE /SECTION: ENTER PLANT CODE TEXT: ANY REMARKS G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT E.G. OTH EXP-HIRE CHARGESOTH EXP-BOOKS, PERIODICAL5292300050 5292400010
AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801 SIMULATE DOCUMENT A BOX POPS UP, FILL IN THE REQUIRED FIELDS NAME, ADDRESS, HIS BANK, AND BUSINESS ETC.AS BELOW
SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX) THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR ONETIME VENDORCR
44
STEP 2 MAKE PAYMENT TO THE OUTDSIDE VENDOR OR TO ONE TIME VENDOR OUT OF BANK OR CASH
TCODE: /NF-53 DOCUMENT DATE: CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE: BANK DATA ACCOUNT: 701XXXX012 IF BANK PAYMENT 351XXXX000 IF CASH PAYMENT
(XXXX=PLANT)
AMOUNT: PUT THE NET AMOUNT AFTER DEDUCTING TDS OPEN ITME SELECTION ACCOUNT: PUT THE VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE 26. Payment to outside parties for advances
STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH A/C
TCODE : F-48 DOCUMENT DATE : ENTER THE CURRENT DATE
45
ACCOUNT : ENTER THE VENDOR NO. SPL. G/L : SELECT THE RELEVANT SPECIAL G/L INDICATOR , WHICH CAN BE SELECTED FROM THE DROPDOWN AS SHOWN
ACCOUNT : ENTER THE OUTGOING BANK G/L CODE 701XXXX022 OR CASH A/C 351XXXX000. AMOUNT : ENTER THE AMOUNT OF ADVANCE PRESS ENTER AMOUNT : ENTER * ASSIGNMENT : ANY DETAILS YOU WANT TO CAPTURE TEXT : ANY DETAILS YOU WANT TO CAPTURE SIMULATE THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EMPLOYEE / VENDOR..DR BANK..CR SAVE THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 42XXXXXXXX
STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK
46
27. Payment to Banks for Issuing Drafts or Trf. to Accts directly

Issue cheque in the name of vendor Yourself so that bank can prepare drafts in name of various real vendors or transfer money in the accounts of employees or other real vendors
TCODE : /NFB60 VENDOR : ENTER THE VENDOR CODE INVOICE DATE : ENTER THE CURRENT DATE REFERENCE : ALWAYS ENTER BILL NO
AMOUNT : ENTER THE AMOUNT PAYABLE BUSINESS PLACE /SECTION CODE : ENTER 3100 G/L ACCOUNT : ENTER THE RELEVANT EXPENSES A/C 5290800020 STATIONERY PRINTING &
AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE VENDOR CODE SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX) THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY PRINTING AND STATIONERY A/C DR EMLOYEE/VENDORCR
STEP 2 TRANSFERING THE INDIVIDUAL VENDOR AMOUNT TO YOURSELF ACCOUNT
TCODE: /NF-51
DOC TYPE - KA
47
DOCUMENT DATE: CURRENT DATE COMPANY CODE: RESPECTIVE EG. 3100 CURRENCY: INR REFERENCE: NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING.
CLICK CHOOSE OPEN ITEM ACCOUNT: PUT ONE EMPLOYEE ACOUNT CLICK ON OTHER ACCOUNTS AND ENTER SCREEN OPENS WITH MANY SPACES AS BELOW
FILL ACCOUNT: VENDOR CODE ACCOUNT TYPE: K COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100
48
SELECT ON STANDARD O/S REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES ENTER CHOOSE RELEVANT AMOUNTS OF DIFFERENT EMPLOYEES CLICK ON GREEN ARROW PST KY: 31 ACCOUNT: PUT YOURSELF VENDOR CODE PRESS ENTER AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES ASSINGNMENT: LOCATION CODE TEXT: NARRATION DOCUMENT>SIMULATE>SAVE SYSTEM GIVES A DOC. STARTING FROM 11********
STEP 3 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE: BANK DATA ACCOUNT: 701XXXX022 IF BANK PAYMENT
49
AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT : PUT THE CODE OF YOURSELF VENDOR A/C PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE SYSTEM WILL GENERATE THE DOCUMENT 42********
TCODE : /NFBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO.19
STEP 5 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY
TCODE: /NFCHN PRESS ENTER PAYING COMPANY CODE: STATE OFFICE CODE HOUSE BANK: ENTER HOUSE BANK ACCOUNT ID: EG.IMP01P CLICK ON FURTHER SELECTIONS PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY. CLIK ON CLOCK.
50
STEP 6 PRINT VENDORS NAME FOR WHICH BANK WILL ISSUE DRAFT OR TRANSFER TO ACCOUNTS
ENTER T CODE: YF87 ENTER POSTING DATE FISCAL YEAR: 2006 DOCUMENT NUMBERS GIVE 11 SERIES DOC NO COMPANY CODE 3100
USE YF90 FOR GIVING A LETTER TO THE BANK FOR DD PREPARATION.HERE 42 SERIES DOC IS TO BE GIVEN .THIS IS TO BE RUN AFTER THE CHEQUE IS PREPARED. 28. TCODE: /NF-53 DOCUMENT DATE: CURRENT DATE DOCUMENT TYPE CZ Payment to Customers
STEP 1 MAKE PAYMENT ENTRY FOR CUSTOMER
POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE: BANK DATA ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOINGXXXX=PLANT CODE) AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT: PUT THE CUSTOMER NUMBER
51
ACCOUNT TYPE: D
PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 2 PRINT CHEQUE IN THE NAME OF CUSTOMER
TCODE : FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO.19 29. Payment from/to SV/TV Customers
NOTE: SV=SUBSCRIPTION VOUCHERS, TV=TRANSFER VOUCHERS THE SV/TV CUSTOMER NUMBERS WILL START WITH DIGIT 9*
STAGE 1 AS USUAL YOU SHALL PASS THE ENTRY FOR RECEIVING THE MONEY FROM DISTRIBUTORS. STEP 1 RECEIVE MONEY FROM DISTRIBUTOR.
TCODE: F-28 DOCUMENT DATE DOCUMENT HEADER TEXT: CUSTOMER/PARTY CODE BANK DATA
52
BANK ACCOUNT: 601XXXX061 (ENTER YOUR COLLECTION G/L A/C , XXXX= PLANT) AMOUNT: AMOUNT OF DD/CHEQUE TEXT: DATE OF THE INSTRUMENT ASSIGNMENT: TYPE OF INSTRUMENT ( PAYMENT METHODS) AND INSTRUMENT NUMBER
PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT. PST KY 15 ACCOUNT : CUSTOMER CODE ENTER AMOUNT : WRITE DOWN THE SAME AMOUNT. TEXT: ENTER REMARKS IF ANY CLICK ON MORE DATA CHOOSE THE REQUISITE CCA:C004 FOR MS/HSD,C005 FOR SKO, C021 FOR OTHERS
53
SIMULATE & SAVE THE DOCUMENT NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32********
STEP 2 TO PRINT CASH RECEIPT
TCODE : YF42 COMPANY CODE : ENTER 3100 FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL BE 2007 DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS OBTAINED ABOVE SELECT PRINT RADIO BUTTON CLICK ON THE CLOCK SELECT PRINT IMMEDIATELY CLICK ON PRINTER BUTTON
54
STAGE 2 NOW YOU SHALL PASS THE ENTRIES FOR SV AND TV AS PER THE STATEMENT SUBMITTED BY DISTRIBUTOR. THIS COULD BE DONE BY T. CODE F-30 OR THROUGH UPLOAD PROGRAM YFU132 AND KNOCK OFF THE ITEMS BY T CODE F-30. METHOD 1 PASSING INDIVIDUAL ENTRY CASE 1 KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEVED WHEN THE AMOUNT RECEIVED IS ALSO = NET OF SV/TV OR DGCC CARDS/VC
STEP 1
TCODE /NF-30
DOC TYPE - SD
ENTER THE DOCUMENT DATE AS THE CURRENT DATE. REFERENCE: PSTKY: 50 ACCOUNT: IF SECURITY DEPOSIT SV/TV 2141050000 (EXAMPLE PL SELECT THE RESPECTIVE GL CODE LIKE DGCC OTHER MIS INC-SALE OF LPG CUSTOMER CARDS 4516020300, VR - CLAIMS RECOVERABLE-UCG-OTHERS 3443299000 ). ENTER NEXT SCREEN: AMOUNT PUT THE TOTAL SV/DGCC/VR AMOUNT THAT IS TO BE TRANSFRRED TEXT: REMARKS ENTER PSTKY: 04 ACCOUNT: PUT THE 9* DIGIT CUSTOMER ACCOUNT ENTER NEXT SCREEN: AMOUNT PUT THE TOTAL TV AMOUNT THAT IS TO BE TRANSFRRED TEXT: REMARKS
55
CLICK ON MORE DATA NEXT SCREEN PUT CCA= C021.
DOCUMENT SIMULATE ---------------PL CHECK AND THEN SAVE.

STEP 2- KNOCKING OFF
IN THE NEXT STEP RE-DO F-30 CHOOSE OPEN ITEM PUT THE CUSTOMER ACCOUNT & THE ACCOUNT AS D CLICK ON PROCESS OPEN ITEM SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED & DEBIT ON ACCOUNT OF SV
CASE II KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS LESS THAN THE NET OF SV/TV
TYPE
STEP 1
STEP 1 SHALL BE THE SAME SET OF STEPS AS MENTIONED IN THE PREVIOUS PAGE IN STEP 1
STEP 2- KNOCKING OFF
TCODE /NF-30 ENTER THE DOCUMENT DATE AS THE CURRENT DATE. REFERENCE: PUT PLANT CODE CHOOSE OPEN ITEM PUT THE CUSTOMER ACCOUNT & THE ACCOUNT D CLICK ON PROCESS OPEN ITEM TYPE AS
56
SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED & DEBIT ON ACCOUNT OF SV/TV SINCE THE BALANCE SHALL BE UNEQUAL GO TO THE TAB RESIDUAL ITEM & CLICK ON IT DOUBLE CLICK ON THE BLANK BOX AS SHOWN ON THE SCREEN BELOW
BALANCING AMOUNT SHALL APPEAR DOCUMENT SIMULATE, A BLUE LINE ITEM MAY COME BECAUSE THE ASSIGNMENT WOULD NOT HAVE BEEN FILLED UP.DOUBLE CLICK ON THE BLUE LINE ITEM & FILL THE ASSIGNMENT AS DESIRED.
CASE III KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS MORE THAN THE NET OF SV/TV
TCODE /NF-30 THE PROCEDURE REMAINS THE SAME AS IN CASE II

METHOD 2 UPLOAD DATA THROUGH PROGRAM STEP 1 PREPARE EXCEL SHEET AS PER THE FOMRAT STEP 2 RUN UPLOAD PROGRAM THROUGH YFU132 STEP 3 RUN BATCH PROCESSING THORUGH SM35 STEP 4 CLEAR THE ENTRIES FROM CUSTOMER A/C F-30
57
STAGE 3 IN NEXT STEP IN CASE MONEY IS PAYABLE TO DISTRIBUTOR YOU SHALL PASS ENTRY THROUGH T. CODE F-53 AND FBZ5 OR IN CASE MONEY IS RECEIVED YOU SHALL PASS ENTRY THROUGH F-28. CASE I WHEN MONEY IS PAID TO CUSTOMER STEP 1 MAKE PAYMENT ENTRY
TCODE: /NF-53 DOCUMENT DATE: CURRENT DATE DOCUMENT TYPE : CZ
POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE BANK DATA ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOING, XXXX = PLANT CODE) AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT: PUT THE CUSTOMER NUMBER ACCOUNT TYPE D PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 2 PRINT CHEQUE
TCODE: /NFBZ5
58
THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO 19

CASE II WHEN MONEY IS RECEIVED FROM CUSTOMER
TCODE: F-28 DOCUMENT DATE DOCUMENT HEADER TEXT: CUSTOMER/PARTY CODE BANK DATA BANK ACCOUNT: COLLECTION ACCOUNT AMOUNT: AMOUNT OF DD/CHEQUE ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT NUMBER TEXT: DATE OF THE INSTRUMENT OPEN ITEM SELECTION ACCOUNT: CUSTOMER ACCOUNT GO TO DOCUMENT OVERVIEW OR PRESS SHIFT +F2 BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT. POSTING KEY = 15 & ACCOUNT = CUSTOMER ACCOUNT, THEN PRESS ENTER AMOUNT = VALUE OF INSTRUMENT RECEIVED GO TO MORE DATA GIVE THE RELEVANT CREDIT CONTROL AREAS SIMULATE AND SAVE
59
30.
Payment to Excise Authorities
CASE 1 NO ADJUSTMENT ENTRY PENDING STEP1 HOW MUCH TO PAY?
T CODE: J2IUN THIS TRANSACTION CODE IS ONLY TO BE DONE IF EXCISE RECONCILIATION HAS ALREADY BEEN DONE USING THE EXCISE RECONCILATION PROCEDURE COMPANY CODE E.G.3100 PLANT E.G. 3121 EXCISE GROUP: GM ( OF PLANT CODE 3121) PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH OF JANUARY07. CLICK ON SIMULATE TICK CLICK ON THE CLOCK, THE SCREEN SHALL APPEAR AS BELOW
60
SEE THE EXCISE DUTY LIABILITY AMOUNT,WHICH SHALL REFLECT AS BELOW AMOUNT OF EXCISE DUTY PAYABLE =AMOUNT PAYABLE BED+SED+AED (AED+SPECIAL ADDITIONAL EXCISE DUTY) THE BALANCE FIGURE HERE SHOULD ALWAYS TALLY WITH YV33/YV175, AND IN TURN THE QUANTITY OF YV94 AND YV179. ONCE WE HAVE SEEN OUR EXCISE DUTY LIABILITY ALSO SEE YOUR CURRENT PLA BALANCE (WHICH IS THE AMOUNT LYING WITH EXCISE AUTHORITIES), SHALL BE REFLECTED, IN THE SAME J2IU SCREEN BELOW.
61
TR6 CHALLAN AMOUNT = EXCISE DUTY LIABILITY-PLA BALANCE

STEP 2 TR6 CHALLAN CREATION IN SAP[ DEBITING PLA ]
TCODE : J1IH CLICK ON TR6 CHALLAN BUTTON OF J1IH IN THE JV MENU
DOCUMENT NUMBER HAS TO BE INPUT: 31212007XX HERE XX IS RUNNING SERIAL NUMBER, 3121 IS PLANT CODE & 2007 IS THE YEAR. YEAR E.G.2006 COMPANY CODE: 3100
62
PLANT: ENTER YOUR LOCATION CODE EG: 3121 EXCISE GROUP : ENTER RELEVANT EXCISE GROUP
PRESS ENTER PUT THE AMOUNT OF TR6 CHALLAN AGAINST THE GL 2410709000 ALSO PUT THE SPLIT OF TR6 CHALLAN AMOUNT ON BED AED SED , WHICH SHALL APPEAR AS BELOW
THEN SAVE THIS DOCUMENT

STEP 3: TO TRANSFER FROM PLA ON HOLD TO EXCISE AUTHORITIES VENDOR A/C
TCODE F-51
DOC TYPE - KA
DOCUMENT DATE : CURRENT DATE NOTE : PLEASE SEE THAT THE RADIO BUTTON IS AT TRANSFER POSTING WITH CLEARING.
63
CLICK CHOOSE OPEN ITEM ACCOUNT: PUT THE PLA ON HOLD GL A/C 2410709000 ACCOUNT TYPE : S
CLICK ON PROCESS OPEN ITEM SELECT THE ITEMS FROM THE LIST PROVIDED BY DOUBLE CLICKING IT SHOULD BE IN BLUE CLICK ON GREEN ARROW BUTTON PSTKY : ENTER 31 ACCOUNT : ENTER THE EXCISE VENDOR CODE PRESS ENTER AMOUNT : ENTER THE AMOUNT TO BE TRANSFERRED ASSIGNMENT : ENTER THE LOCATION CODE TEXT : BRIEF NARRATION. SIMULATE > SAVE
STEP 4: MAKE A PAYMENT TO EXCISE AUTHORITIES VENDORA/C
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE DOCUMENT TYPE: LA (LETTER OF AUTHORITY) REFERENCE: PLANT CODE
64
BANK DATA ACCOUNT: 701XXXX022 IF BANK PAYMENT( PUT YOUR EXCISE OUTGOING GLA/C, XXXX=PLANT CODE) AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT : PUT THE EXCISE VENDOR CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 5 TO PRINT CHEQUE IN THE NAME OF EXCISE AUTHORITIES
STEP 6: TO PRINT THE LETTER OF AUTHORITY IN CASE YOU DO NOT HAVE ISSUE CHEQUES
TCODE : /NYFR121 COMPANY CODE : ENTER 3100 DOCUMENT NO. FISCAL YEAR : ENTER THE DOCUMENT NO. OF LA
: ENTER 2003
CORRESPONDENCE TYPE : ZJV WILL BE WRITTEN DELTE IT TO WRITE ZLA & THEN CLICK ON THE
65
THE SYSTEM WILL GIVE A MESSAGE SAYING ONE DOCUMENT WAS SELECTED
PRESS ENTER OR CLICK THE TICK MARK THE SYETEM WILL GIVE A MESSAGE WOULD TOU LIKE TO ISSUE THE REQUEST PRESS ENTER OR CLICK THE YES BUTTON OUTPUT DEVICE : ENTER IOCL SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION CLICK THE PRINTER BUTTON.
STEP 7: FINAL FORTNIGHTLY UTILIZATION OF CENVAT
T CODE: J2IUN COMPANY CODE E.G. 3100 PLANT :3121 EXCISE GROUP: GM PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH OF JAN07. CLICK ON THE CLOCK COPY AMOUNT PAYABLE CLICK AT CHANGE ICON PASTE THE AMOUNT AGAINST ROW PLA SAVE THE DOC
66
CASE 2 INCASE THE ADJUSTMENT ENTRY IS PENDING STEP 1 BOOK EXCISE DUTY EXPENSES AND REPEAT THE STEPS 1 TO 7 MENTIONED ABOVE
TCODE : J1IH CLICK ON OTHER ADJUSTMENT BUTTON DOCUMENT NUMBER HAS TO BE INPUT: 31002006XX HERE XX IS RUNNING SERIAL NUMBER. YEAR 2006 COMPANY CODE: E.G.3100 PLANT: ENTER YOUR LOCATION CODE EG: 3121 EXCISE GROUP : ENTER RELEVANT EXCISE GROUP PRESS ENTER PUT THE AMOUNT OF OTHER ADJUSTMENT AGAINST THE GL 2410709000 ALSO PUT THE SPLIT OF OTHER ADJUSTMENT AMOUNT ON BED AED SED THEN SAVE THIS DOCUMENT
31.
Payment to Railway Authorities
STEP 1 EXPENSE BOOKING
TCODE : /NFB60 VENDOR : ENTER THE VENDOR CODE INVOICE DATE : ENTER THE CURRENT DATE
67
REFERENCE :
PLANT CODE
AMOUNT : ENTER THE AMOUNT PAYABLE. BUSINESS PLACE /SECTION : ENTER RESPECTIVE LOCATION CODE EG: 3100 TEXT: ENTER RELEVANT TEXT G/L ACCOUNT : ENTER THE RELEVANT EXPENSE G/L ACCOUNT 5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS
AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT NOTE : ENTER THE COST CENTER IN THE COST CENTER COL.EG: M53801 SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX)
STEP 2 PAYMENT BY EITHER LOCATION/ STATE OFFICE
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE POSTING DATE: SYSTEM DEFAULTS- DONT CHANGE REFERENCE BANK DATA ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING, XXXX= PLANT CODE) AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT : PUT THE RAILWAY VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM
68
SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE 32. Payment to Sales Tax Authorities
STEP 1 TRANSFER OF PAYABLE AMOUNT TO SALES TAX AUTHORITIES A/C
TCODE : F-51 DOC TYPE - KA DOCUMENT DATE : CURRENT DATE CLICK CHOOSE OPEN ITEM BUTTON ACCOUNT : GIVE THE SALES TAX G/LACCOUNT E.G. 2411700000 OTHER LIABILITIES-WORKS CONTRACT TAX
E.G. 2120070100 OTHER LIABILITIES-VAT OUTPUT TAXANDHRA PRADESH
ACCOUNT TYPE: S IF MORE THAN ONE ACCOUNT ARE THERE, THEN TICK ON THE OTHER ACCOUNT TAB & ON THE SCREEN THAT COMES, FILL IN THE OTHER ACCOUNT DETAILS
CLICK THE PROCESS OPEN ITEM BUTTON SELECT THE RELEVAT DOCUMENTS OF SALES TAX CLICK ON GREEN ARROW PSTKY : ENTER 31 ACCOUNT: SALES TAX VENDOR CODE
69
PRESS ENTER AMOUNT: ENTER THE TOTAL AMOUNT ( DO NOT PUT *) SIMULATE THE DOCUMENT & SAVE SYSTEM WILL GENERATE A DOCUMENT STARTING WITH 11XXXXXXXX
STEP 2 MAKE PAYMENT TO SALES TAX AUTHORITIES
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE POSTING DATE: SYSTEM DEFAULTS- DONT CHANGE REFERENCE BANK DATA ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING, XXXX= PLANT CODE) AMOUNT: PUT THE AMOUNT OPEN ITEM SELECTION ACCOUNT : PUT THE SALES TAX VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
70
STEP 3 TO PRINT CHEQUE
TCODE : /NFBZ5 DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E. 42XXXXXXXX COMPANY CODE : E.G.ENTER 3100 FISCAL YEAR : E.G. 2006 PAYMENT METHOD : ENTER C CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT CLICK PRINT IMMEDIATELY BUTTON. CLICK THE PRINTER BUTTON THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE PRINT JOB COMPLETED. 33. Payment for Toll Tax
STEP1 MAKE PAYMENT TO TOLL TAX AUTHORITIES IN ADVANCE
T.CODE
: F-02
DOCUMENT DATE: INVOICE DATE DOCUMENT TYPE PST KY: 21 ACCOUNT : TOLL TAX VENDOR CODE PRESS ENTER AMOUNT PST KY 50 : KZ
71
ACCOUNT : 7013101012 (G/L ACCOUNT FOR IMPREST OUTGOING) ENTER AMOUNT TEXT: ENTER REMARKS DOC>SIMULATE>SAVE.
STEP 3 BOOK EXPENSE INVOICE FOR TOLL TAX
T.CODE: F-04 DOCUMENT DATE: INVOICE DATE REFERENCE: DOCUMENT TYPE: KR CHECK RADIO BUTTION SHOULD BE ON TRANSFER POSTING WITH CLEARING
PST KY 40 ACCOUNT: ENTER 5250000020-IRRECOVERABLE TAXES-TOLL CHGS PRESS ENTER AMOUNT
72
COST CENTRE: ENTER THE RELEVANT COST CENTRE EG: M53801 ASSIGNMENT : LOCATION CODE TEXT : SHORT NARRATION CLICK ON CHOOSE OPEN ITEMS ACCOUNT: TOLL TAX VENDOR CODE ACCOUNT TYPE: K CLICK ON PROCESS OPEN ITEMS SELECT THE AMOUNT THAT SHOULD BE IN BLUE DOC>SIMULATE>SAVE. 34. Payment to Transporters
STEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ BULK]?
SEE THE REVISED PROCEDURE IN THE MANUAL LATER

STEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ LPG]?
RUN REPORT YVR215 ( TRANSPORT CONTRACTOR PAYMENT FOR LPG) PUT IN THE FOLLOWING FIELDS TRANSPORT PLANNING POINT: ENTER YOUR LOCATION CODE EG: 1173 PAYMENT CYCLE DATE: FROM TO PERIOD . FOR EG. FOR MONTH OF APRIL IT WOULD BE 010406 TO 300406 SHIPPING POINT ENTER YOUR LOCATION CODE EG: 1173 SIMULATION RUN: IT SHOULD BE TICKED CLICK ON THE CLOCK TO RUN THE REPORT
73
TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH BILLS OF TRANSPORTERS.
STEP 2 HOW TO FREEZE THE TRANSPORTERS BILLS AFTER CHECKING AND CARRYING OUT ALL CORRECTIONS?
RUN REPORT YV184 OR YVR215 AGAIN EVERY THING SAME EXCEPT REMOVE THE TICK SIMULATION RUN THIS SHOULD BE DONE ONLY IF FINAL PAYMENT IS BENIG MADE. TAKE THE PRINT OUT OF REPORT AND USE THE SAME FIGURES TO PASS TRANSPORTERS BILLS.
STEP 3 TRANSPORT FREIGHT EXPENSE BOOKING FOR BULK TRANSPORTATION SEE THE REVISED PROCEDURE LATER IN THE MANUAL
TCODE: /NFB60 VENDOR : ENTER THE TRANSPORTER CODE INVOICE DATE : ENTER THE CURRENT DATE REFERENCE : EG: /BILL NO
74
AMOUNT : AMOUNT ENTER THE TOTAL BILL AMOUNT( TOTAL MEANS GROSS=NET AMOUNT + SHORTAGE IF ANY+ TDS AMOUNT) BUSINESS PLACE /SECTION : ENTER YOUR LOCATION CODE EG: 3100 IN THE SECTION CODE G/L ACCOUNT : FOR FREIGHT ON SALES USE THE FOLLOWING CODE 5270240600. FOR FREIGHT ON STOCK TRANSFER USE THE FOLLOWING CODE 5270240700. FOR OCTROI USE THE FOLLOWING CODE: 5250000010 AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER: M53801
ENTER ASSIGNMENT: ENTER YOUR LOCATION CODE 3100 MATERIAL GIVE PRODFUCT CODECT CODE =4500 FOR INDUSTRIAL KEROSENE =1600 FOR MS UNLEADED =5000 FOR HSD CLICK ON WITHHOLDING TAX TAB. IN THE W/TAX TAB FIELD PUT THE AMOUNT OCTROI AMOUNT. IF YOU DONT PUT THIS SYSTEM WILL CUT TAX ON FULL AMOUNT. SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX)
STEP 2 PAYMENT AFTER DEDUCTIONS ON ACCOUNT OF SHORTAGE
TCODE: F-53 DOCUMENT DATE: SAME AS CURRENT DATE
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REFERENCE: CLEARING TEXT: TPT PAYMENT FOR MONTH OF BANK DATA ACCOUNT :701XXXX022 (XXXX=PLANT CODE) AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE OPEN ITEM SELECTION ACCOUNT: TRANSPORTERS ACCOUNT PRESS ENTER TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP. SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST SHOULD BE IN BLACK CLICK ON GREEN ARROW ONLY IF SOME SHORTAGE ELSE SAVE THE DOCUMENT PST KY: 11 IF THE SHORTAGE CREDIT IS TO BE GIVEN TO CUSTOMER/ IF SHORTAGE WAS FOR STOCK TRANSFER THEN PST KY WOULD BE 50 ACCOUNT: CUSTOMER ACCOUNT IN CASE OF SALES. IN CASE OF STOCK TRANSFER PUT THE GL 4103020000. PRESS ENTER AMOUNT: PUT THE AMOUNT ASSIGNMENT: ENTER YOUR LOCATION CODE EG: 3100/TPTMONTH YEAR TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS QUANTITY, BASICALLY REMARKS
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DOCUMENT SIMULATE AND SAVE. NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING WITH 42*
STEP 5 TO PRINT THE CHEQUE
STEP 6 PRINT THE PAYMENT ADVICE
TCODE: YF88 COMPANY CODE 3100 DOCUMENT NUMBER: 42* YEAR: 2006 CLICK ON CLOCK OR PRESS F8 OUTPUT DEVICE: ZEPS CLICK ON PRINT IMMEDIATELY I.E. IT SHOULD BE CHECKED CLICK ON PRINT BUTTON
USE YF100 IN CASE LETTER IS TO BE ISSUED TO THE PARTY WHEN DD IS PREPARED. CASES CASE I STEP 1 PAYMENT AND DEDUCTIONS ON ACCOUNT OF SHORTAGE WHERE CREDIT IS TO BE GIVEN TO THE CUSTOMER
TCODE: F- 51
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DOCUMENT DATE: SAME AS CURRENT DATE REFERENCE : PLANT CLEARING TEXT: DETAILS OF SHORTAGE
POSTING KEY 21 TO DEBIT TRANSPORTER FOR SHORTAGE ACCOUNT : VENDOR CODE AMOUNT: AMOUNT OF SHORTAGE TO BE DEDUCTED FROM BILL NOW GIVE POSTING KEY 11 TO CREDIT CUSTOMER WHO IS TO BE CREDITED FOR SHORTAGE ACCOUNT: CUSTOMERS ACCOUNT AMOUNT PUT * ASSIGNMENT GIVE PLANT CODE TEXT GIVE DETAILS SIMULATE AND SAVE NOW PAYMENT IS TO BE MADE TO TRANSPORTER USING F-53 FOR THE NET AMOUNT CLEARING ALL THE OPEN ITEMS (LIABLITY AND SHORTAGE)
CASE II STEP 2 PAYMENT AND DEDUCTIONS ON ACCOUNT OF CAP SHORTAGE OR SALE OF HSD
TCODE: F-53 DOCUMENT DATE: SAME AS CURRENT DATE

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REFERENCE : CLEARING TEXT: TPT PAYMENT FOR MONTH OF BANK DATA BANK : ACCOUNT :701XXXX022 (XXXX = PLANT CODE) AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE OF CAPS OPEN ITEM SELECTION ACCOUNT: TRANSPORTERS ACCOUNT PRESS ENTER TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP. SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST SHOULD BE IN BLACK. FOR HSD SELECT THE RV/ZX DOCUMENT-52*/94* ALSO. CLICK ON DOCUMENT OVERVIEW. SELECT THE PAYMENT AMOUNT. DOUBLE CLIK AND CHANGE THE AMOUNT. INCLUDE DEDUCTION ON ACCOUNT OF SALE OF HSD. IN CASE OF ANY SHORTAGE DO THE TRANSACTION AS GIVEN BELOW. OTHERWISE SIMUALTE AND SAVE PST KY: 50 ACCOUNT: 4516080140 (FOR SAFETY CAPS)
4505030000(SPURIOUS CYL) 410302000(U/W CYL, SHORT) PRESS ENTER

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AMOUNT: PUT THE AMOUNT ASSIGNMENT: XXXX/TPTMONTH_YEAR TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS QUANTITY, BASICALLY REMARKS DOCUMENT SIMULATE AND SAVE. NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING WITH 42* 35. Payment to Contractors against Purchase Orders
TO MAKE PAYMENT PURCHASE ORDERS FOR SERVICE ORDERS AND MATERIAL
STEP1 VERIFY THE INVOICE AND BOOK THE LIABILITY TO VENDOR A/C
TCODE : MIRO INVOICE DATE & CURRENT DATE WILL BE DEFAULTED AS CURRENT DATE. IF YOU WANT TO CHANGE IT CAN BE DONE. REFERENCE : AMOUNT : ENTER RE 1 CLICK ON PAYMENT TAB PUT THE BASELINE DATE AS CURRENT DATE ENTER THE PO NO. I.E THE SERVICE OR MATERIAL ORDER NUMBER STARTING WITH 17* IN THE LOWER PORTION OF THE SCREEN I.E. AGAINST PURCHASE ORDER/SCHEDULING AGREEMENT FIELD. PRESS ENTER
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THE SYSTEM WILL SHOW ALL THE VALUES. SELECT THE LINE ITEMS TO BE PAID, AND PRESS ENTER. CLICK ON THE BASIC DATA SCREEN THE AMOUNT PAYABLE WILL BE SHOWN BY THE SYSTEM AT THE RIGHT CORNER OF THE SCREEN IN THE FIELD CALLED BALANCE REPLACE THE RE 1 IN THE AMOUNT FIELD BY THE AMOUNT SHOWN PLUS RE 1 SIMULATE THE DOCUMENT. THE SYSTEM WILL SHOW THE ACCOUNTING ENTRY VENDOR.CR (MAT COST) GR/IR CLEARING..DR (MAT. COST) SAVE THE SYTEM WILL A MATERIAL DOCUMENT WITH A NO 51056XXXXX.NOTE THIS NUMBER ON THE BILL TO GET THE ACCOUNTING DOC. NO. CLICK INVOICE DOCUMENT (AT THE TOP LEFT CORNER OF THE SCREEN IN THE SAME SCREEN) THEN CLICK ON DISPLAY AND THEN CLICK FOLLOW ON DOCUMENT. THE SYSTEM WILL DISPLAY THE ACCOUNTING DOCUMENT AS SHOWN ABOVE WITH A NO. STARTING WITH 53XXXXXXXX
STEP 2 TO MAKE PAYMENT TO THE VENDOR
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE POSTING DATE: SYSTEM DEFAULTS- DONT CHANGE
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REFERENCE: BANK DATA ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING,XXXX = PLANT) AMOUNT: PUT THE AMOUNT OPEN ITME SELECTION ACCOUNT : PUT THE VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 4 TO TAKE A PAYMENT ADVICE PRINT OUT TO GET RECIEPT SIGNED BY VENDOR
TCODE : /NYF88 COMPANY CODE : ENTER 3100 DOCUMENT NO. : ENTER THE DOCUMENT NO. FOR WHICH THE JV IS TO BE PRINTED FISCAL YEAR : 2006
CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY AND CLICK ON PRINT ICON
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YF100 IS TO BE USED IF DD IS PREPARED IN VENDORS NAME
36.
Multiple Vendor in a single PO
WHILE CREATING A PO WITH VARIOUS CONDITION TYPES, THERE MIGHT BE CASES IN WHICH FOR DIFFERENT CONDITION TYPES DIFFERENT VENDOR MAY BE REQUIRED E.G. THE FREIGHT VENDOR OR INSPECTION CHARGES VENDOR MIGHT BE DIFFERENT FROM THE MATERIAL/MAIN VENDOR.
83
Different Vendor 10101010 in FRC1 Freight Condition
Main Vendor
IN SUCH CASES MIRO SHALL NOT BE ALLOWED & THE SYSTEM SHALL GIVE AN ERROR MESSAGE SIMILAR AS BELOW DIFFERENT INVOICING PARTY 10101010 PLANNED FOR DEL. COSTS ITEM IN PO 17010059 FOR SUCH CASES MIRO SHALL BE DONE IN TWO STAGES, THROUGH THE FOLLOWING TRANSACTION CODES:
YMIROPRD - Miro for Product Cost YMIROOTH - Miro Excluding Product Cost
YMIROPRD - MIRO FOR PRODUCT COST WHILE EXECUTING THE ABOVE TRANSACTION CODE ,IT WILL PICK UP ONLY THE MATERIAL COST LINE ITEMS I.E. IT SHALL PICK UP THOSE CONDITION TYPES WHICH DOES NOT HAVE A VENDOR. REST OF THE PROCEDURE SHALL BE THE SAME AS IT IS IN MIRO. YMIROOTH - MIRO EXCLUDING PRODUCT COSTWHILE EXECUTING THE ABOVE TRANSACTION CODE & ENTERING THE SECTION CODE ALONG WITH THE PO NUMBER, THE SYSTEM SHALL DISPLAY VARIOUS VENDORS E G. FREIGHT VENDOR INSP.VENDOR. ETC.. WHICH HAD BEEN CREATED WHILE PREPARING THE PO.
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The screen Shall appear as
THE VARIOUS VENDORS SHALL BE DISPLAYED AS ABOVE; SELECT THE VENDOR FOR WHICH U WANT TO DO THE INVOICE VERIFICATION & CAREFULLY NOTE DOWN/COPY THE VENDOR CODE, SHOWN BESIDES THE NAME OF THE VENDOR. ONCE YOU SELECT THE VENDOR LINE & PRESS ENTER, THEN, AFTER PUTTING THE BASELINE DATE, GO TO THE DETAILS TAB & PUT/PASTE THE VENDOR YOU HAVE COPIED ABOVE IN THE INVOICING PARTY TAB. & PRESS ENTER.
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Change this Vendor to the selected vendor
NOW YOU CAN PROCEED AS IN THE CASE OF MIRO. SIMILARLY YOU CAN DO FOR THE OTHER VENDORS ONE BY ONE , REPEATING THE TRANSACTION CODE YMIROOTH.
37.
Cash withdrawal from Bank
STEP 1 MAKING PAYMENT OUT OF WITHDRAWAL A/C
TCODE : F-48
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DOCUMENT DATE : DATE OF THE DOCUMENT OR CURRENT DATE COMPANY CODE : E.G 3100 REFERENCE : VENDOR ACCOUNT- GIVE THE CODE OF SELF VENDOR AND SPL GL AS 8. ACCOUNT : OUTGOING BANK GL CODE 7013123022 AMOUNT PRESS ENTER GIVE AMOUNT
SAVE
TCODE: FBZ5 THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO.63
STEP 3 AFTER BRINGING THE CASH FROM BANK DEPOSIT IN CASH BOOK
TCODE : F-51
DOC TYPE - KA
DOCUMENT DATE : CURRENT DATE CLICK CHOOSE OPEN ITEM BUTTON ACCOUNT : SELF VENDOR CODE (BY WHICH WE HAVE DRAWN CASH) GIVE SPL GL AS 8. CLICK THE PROCESS OPEN ITEM BUTTON
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SELECT THE RELEVANT DOCUMENT BY WHICH CASH WAS DRAWN. DOUBLE CLICK ON THE AMOUNT. CLICK ON GREEN ARROW PSTKY : ENTER 40 ACCOUNT : ENTER CASH IN HAND ACCOUNT EG: 3513100000 PRESS ENTER AMOUNT : ENTER THE ACTUAL AMOUNT ( DO NOT PUT *) SIMULATE THE DOCUMENT & SAVE SYSTEM WILL GENERATE A DOCUMENT STARTING WITH 11XXXXXXXX 38. TCODE: /NFB60 VENDOR: ENTER THE VENDOR CODE INVOICE DATE: ENTER THE CURRENT DATE REFERENCE: AMOUNT: ENTER THE AMOUNT PAYABLE. BUSINESS PLACE /SECTION: PLANT CODE G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801 Credit Note to Vendors
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SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX) THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY EXPENDITURE DR EMLOYEE/VENDORCR 39. TCODE: /NFB65 VENDOR: ENTER THE VENDOR CODE INVOICE DATE: ENTER THE CURRENT DATE REFERENCE AMOUNT: ENTER THE AMOUNT PAYABLE. BUSINESS PLACE /SECTION: PLANT CODE G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT AMOUNT IN DOCUMENT CURRENCY ENTER THE AMOUNT ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801 SIMULATE DOCUMENT & SAVE 40. Payment to Vendors for EMD Refund Debit Note to Vendors
STEP 1 MAKING PAYMENT
TCODE: /NF-53 DOCUMENT DATE : CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE
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REFERENCE BANK DATA ACCOUNT: EG: 701XXXX022 IF BANK PAYMENT 3513100000 IF CASH PAYMENT AMOUNT: PUT THE AMOUNT OPEN ITEM SELECTION ACCOUNT : PUT THE EMD VENDOR CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. DOCUMENT ->SIMULATE-> SAVE
STEP 3 PRINT PAYMENT ADVICES
TCODE : /NYF88 COMPANY CODE : ENTER 3100 DOCUMENT NO. : ENTER THE DOCUMENT NO. FOR WHICH THE JV IS TO BE PRINTED FISCAL YEAR : 2006
CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY AND CLICK ON PRINT ICON
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41. Booking of Bank Guarantee received from Vendors

STEP 1 BANK GUARANTEE RECEIVED
TCODE: /NF-40 DOCUMENT DATE : CURRENT DATE POSTING DATE: CURRENT DATE DOCUMENT TYPE: KZ COMPANY CODE: YOUR COMPANY CODE REFERENCE : BG. NO DOCUMENT HEADER TEXT : PO NO/ WO. NO CLEARING TEXT : BREIF DESCRIPTION OF PO /WO POSTING KEY : 39 ACCOUNT : VENDOR CODE SPECIAL GL INDICATOR : C
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PRESS ENTER AND SYSTEM WILL SHOW ANOTHER SCREEN, WHERE IN ENTER THE FOLLOWING :
AMOUNT : BG AMOUNT ASSIGNEMENT : THE NAME OF ENGINEER-IN-CHARGE TEXT : ANY REMARKS DUE ON : EXPIRY DATE OF BG ISSUE DATE : ISSUE DATE OF BG BANK NAME : DETAILS OF ISSUING DATE POSTING KEY : 40 ACCOUNT : 2121840000- BANK FROM VENDOR CONTRA GL
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CLICK ON MORE DATA TAB AND ENTER THE FOLLOWINGS
SPECIAL GL ASSIGNEMNT : NATURE OF BG-ABG/PGB/CGB
93
PRESS ENTER AND SYSTEM WILL SHOW ANOTHER SCREEN, PUT DOWN THE FOLLOWING THERE, AMOUNT : BG AMOUNT OR * PURCHASING DOCUMENT NO : PO / WO
94
PRESS ENTER AND SAVE THE DOCUMENT . NOTE-DOWN DOCUMENT NO GENERATED BY SYSTEM
STEP 2 REVERSAL OF BANK GUARANTEE RECEIVED FROM VENDOR
TCODE : /NFB08 DOCUMENT NO : FI DOCUMENT SAVE WHEN BG WAS ORIGINALLY POSTED IN SAP COMPANY CODE : YOUR COMPANY CODE FISCAL YEAR : FI DOCUMENT YEAR REVERSAL REASON : 01 POSTING DATE : DATE WHEN YOU WANT TO REVERSE
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\ CLICK ON DISPLAY BEFORE REVERASL TO SEE THE DOCUMENT BEING REVERSED AND THAN SAVE THE DOCUMENT
Customers (Receipts) Related Transactions

42. How to maintain payment methods?
T.CODE: /NFD02 CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM YOU WANT TO MAINTAIN THE PAYMENT METHODS COMPANY CODE: ENTER YOUR COMPANY CODE ENTER CLICK ON COMPANY CODE DATA CLICK ON PAYMENT TRANSACTIONS TAB IN THE PAYMENT METHODS FIELD WRITE/SELECT THE DESIRED PAYMENT METHOD.
96
SAVE
43.
How to maintain Bank Data?
T.CODE: /NFD02 CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM YOU WANT TO MAINTAIN THE PAYMENT METHOD COMPANY CODE: ENTER YOUR COMPANY CODE ENTER CLICK ON GENERAL DATA CLICK ON PAYMENT TRANSACTIONS TAB UNDER THE BANK DETAILS CTRY: ENTER IN FOR INDIA BANK KEY: SELECT THE RELEVANT BANK KEY, THE SCREEN SHALL REFLECT AS UNDER
SAVE
97
44.
How to maintain Cheque Limits?
CHEQUE LIMIT UPDATION THROUGH
TCODE : YFU1, INITIAL MESSAGE SHALL POP-UP
PREPARE AN EXCEL SHEET WITH THE FOLLOWING COLUMNS.

SAP CUSTOM ER CODE WKLY LIMIT VALID FROM VALID TO APPVL.NOTE NO. APPVL.DATE
SAVE THE ABOVE EXCEL SHEET IN TEXT (TAB DELIMITED) FORMAT. GO TO TRANSACTION CODE YFU1. NUMBER OF LINES TO SKIP : HERE WRITE 2 IF IN THE ABOVE FORMAT FIRST TWO LINES ARE NOT REQUIRED TO BE UPLOADED.
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PUT THE CURSOR HERE /DROP DOWN/SELECT THE ABOVE FILE SAVED IN TEXT FORM. RUN: CLICK AND PRESS F8 AND CHECK THE DATA BEFORE THE FINAL EXECUTION.
UPLOAD : CLICK AND PRESS F8 AND THE NEXT SCREEN SHALL COME
99
SELECT ROWS BY TICKING AT FIRST COLUMN ON THE LEFT & THEN PRESS ON UPDATE . MESSAGE SHALL APPEAR
CLICK AT
TO CONTINUE.
CHEQUE LIMIT UPDATION MULTIPLE CUSTOMER
IN THE SAME SCREEN CLICK ON THE SECON RADIO BUTTON MODIFY MULTIPLE CUSTOMER.
CLICK ON THE MULTIPLE SELECTION ARROW TO ENTER MULTIPLE CUSTOMERS, THEN PRESS F8 OR CLOCK.
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AGAIN EXECUTE THROUGH F8/CLOCK & THE NEXT MODIFICATION SCREEN APPEARS.
MODIFY THE EDITABLE, WHITE FIELDS, CHEQUE LIMIT, NEW DATES FROM & TO & THE APPROVAL REF & DATE. TICK ON THE FIRST LEFT COLUMN WHERE BOXES HAVE BEEN PROVIDED & THEN CLICK ON UPDATE.
CHEQUE LIMIT INSERTION/MODIFICATION SINGLE CUSTOMER
CUSTOMER TO INSERT/ DELETE INDIVIDUALLY, THE THIRD RADIO BUTTON IS TO BE CLICKED & THE SCREEN SHALL APPEAR AS FOLLOWS.
FILL IN THE ABOVE MENTIONED DETAILS & THEN PRESS ENTER. IT SHOWS THE EARLER STATUS OF THE CUSTOMER ALONGSIDE.
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EXECUTE BY CLICKING ON
IT SHALL GIVE A SUCCESSFUL MESSAGE STATING .THEN CLICK ON COME OUT OF THE SCREEN. 45. How to maintain the Terms of payment and Risk category for DOD Customers?
STEP 1 TO MAINTAIN RISK CATEGORY
TO
TCODE: /NFD32 CUSTOMER: ENTER CUSTOMER CODE CREDIT CONTROL AREA: ENTER THE PRODUCT
CLICK ON SELECT STATUS & ENTER
RISK CATEGORY: ENTER DOD
102
SAVE
STEP 2 TO MAINTAIN PAYMENT TERMS
TCODE: /NFD02 CUSTOMER: ENTER CUSTOMER CODE COMPANY CODE: ENTER COMPANY CODE EG. 3100 ENTER CLICK ON COMPANY CODE DATA SELECT PAYMENT TRANSACTION TAB TERMS OF PAYMENTS: ADOD SAVE 46. Receipts from Customers for Oil Sale
STEP 1 TO MAKE CASH RECEIPT (F-28) A. HEADER DATA
DOCUMENT DATE: FOR PDC SUPPLIES DATE OF SUPPLY FOR SV/TV CUSTOMERS DATE OF DD/ DATE OF RECEIPT OF CHEQUE FOR ALL OTHER CASES DATE
DOCUMENT TYPE: ALLOWED DOCUMENT TYPES ARE:
DZ: TO BE USED FOR CUSTOMER CASH RECEIPTS. ALLOWED ENTRIES ARE CUSTOMER CREDIT, BANK DEBIT, MISCELLANEOUS INCOME/RECOVERY CREDIT
103
GZ: TO BE USED FOR NON-CUSTOMER CASH RECEIPTS (SUCH AS TENDER FEE, EMD ETC.) ALLOWED ENTRIES ARE BANK DEBIT, MISCELLANEOUS INCOME/VENDOR CREDIT. AZ: TO BE USED FOR RECEIVING MONEY AGAINST SALE OF ASSETS TO EMPLOYEES COMPANY CODE : YOUR COMPANY CODE POSTING DATE :
For PDC Due date of payment For others Date of CR
CURRENCY INR (FOR FOREIGN EXCHANGE CURRENCY RECEIPT, CHOOSE AN APPROPRIATE VALUE FROM THE DROP DOWN). REFERENCE MUST LEAVE THIS FIELD BLANK. SYSTEM WILL ENTER THE BDS NUMBER WHEN THE BDS PROGRAM (YF07/ YF007) IS RUN DOCUMENT HEADER TEXTFor DZ: Customer number. This customer must also exist in the Company code entered in Above
FOR GZ (CREDIT TO MISCELLANEOUS INCOME ACCOUNT) ENTER THE NAME OF THE PAYER CASH RECEIPT WILL BE PRINTED IN THIS NAME FOR GZ & AZ (CREDIT IS TO VENDOR ACCOUNT) ENTER VENDOR REFERENCE (E.G. VENDOR LETTER NO.)
B. BANK DATA IN F-28
BANK : THE INCOMING BANK GL ACCOUNT 601XXXX011 AMOUNT AMOUNT OF THE INSTRUMENT SUBMITTED
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ASSIGNMENT ENTER THE PAYMENT METHOD FOLLOWED BY INSTRUMENT NUMBER

For Cash deposits, use M (INR) or N (FOREX). Instrument number not needed For DZ documents, payment method must be available in the customer master. For GZ/AZ documents, system will accept any valid payment methods. A list of valid payment methods is given in the Annexure.
TEXT DATE OF INSTRUMENT (FORMAT DDMMYY/ DDMMYYYY/ DD.MM.YY/ DD.MM.YYYY) FOLLOWED BY BANK NAME FOR CASH (PAYMENT METHODS M & N) YOU NEED TO ENTER ONLY THE DATE. CASH WILL BE DEFAULTED IN PLACE OF BANK NAME.
In case of GZ/ AZ documents, system will accept any bank name In case of DZ documents, the bank name entered by you must exist in customer master (for cheques) or in YF72 (for DD/PO).
IF NO MATCHING BANK NAME IS FOUND, SYSTEM WILL DISPLAY A LIST OF ALL AVAILABLE BANKS. YOU MUST SELECT AN ENTRY FROM THE DISPLAYED LIST CORRESPONDING TO THE INSTRUMENT GIVEN BY THE CUSTOMER. PRESS SHIFT+F2 KEYS TOGETHER TO ENTER THE CREDIT LINE. IF THE CUSTOMER HAS GIVEN A SINGLE INSTRUMENT, GO TO CUSTOMER/ VENDOR/ GL CREDIT LINE ITEM. (STEP D.)
105
IF THE CUSTOMER/ VENDOR HAS GIVEN MULTIPLE INSTRUMENT, YOU CAN CREATE ADDITIONAL BANK DEBIT ITEMS BY REPEATING STEP FOR BANK LINE ITEM (STEP C.)
C. BANK LINE ITEM (When not using F-28) or when multiple instrument in a single CR
POSTING KEY - 40 ACCOUNT - YOUR BANK GL ACCOUNT PRESS ENTER NOW TO GO TO THE NEXT SCREEN AMOUNT - AMOUNT OF THE INSTRUMENT SUBMITTED ASSIGNMENT SEE 9) ABOVE TEXT SEE 10) ABOVE
D. CUSTOMER/ VENDOR/ GL LINE ITEM
FOR CUSTOMER PAYMENT AGAINST DOD SUPPLIES, GO TO STEP (46). POSTING KEY:
A/c Type Customer Customer Customer Customer Vendor Vendor Vendor Vendor Vendor Misc Income Purpose of payment Normal Supply Supply of Lube against PDC Advance Payment (Aviation Customer) Security Deposit Security Deposit -Purchase PO Security Deposit - Works PO Security Deposit - Others EMD - Purchase EMD - Works Tank wagon Calibration, Tender Fee, Penalty, Interest etc. Post Key 15 19 19 19 39 39 39 39 39 50 Sol GL D P H D E * H X
ACCOUNTFOR CUSTOMER CREDITS CUSTOMER NUMBER (SAME AS DOCUMENT HEADER TEXT
106
For Customer Credits Customer Number (same as Document Header Text ) ABOVE For Vendor Credits Vendor Number For Miscellaneous Income, the miscellaneous income GL code
NEW CO. CODE USED ONLY FOR CROSS COMPANY CODE CUSTOMER PAYMENTS
Enter the Company Code from where the customer wishes to uplift supplies Press enter now to go to the next screen
AMOUNT AMOUNT TO BE CREDITED TO CUSTOMER/ VENDOR/ INCOME GL ASSIGNMENT FOR DZ DOCUMENTS, ENTER THE SUPPLY LOCATION CODE TEXT ENTER THE PURPOSE OF CASH DEPOSIT. IMPORTANT FOR MISCELLANEOUS INCOME GLS AND SPECIAL GLS CREDIT CONTROL AREA (RELEVANT ONLY FOR CUSTOMERS)CLICK ON MORE DATA BUTTON AND ENTER THE DESIRED CCA
If you need to split the instrument amount in multiple CCAs, (repeat above steps) for each CCA.
DOD SuppliesFollowing data is to be entered in the third sub-screen (titled Open Item Selection) of F-28.
ACCOUNT CUSTOMER ACCOUNT NUMBER ACCOUNT TYPE D (THIS IS ALREADY DEFAULTED IN F-28). ENTER THE SELECTION CRITERIA AS FOLLOWS
107
Select Radio button Others (located on the bottom right of the screen) and press enter. System will display a screen titled Choose Selection Criteria. Select radio button Assignment (if you have the plant specific invoice number beginning with 200) or Billing Document (If you have the 10 digit billing document number beginning with 060) and press enter. System will display a screen titled Post Incoming Payments: Enter Selection Criteria. Enter the Assignment or the Billing document in the first column and click on Process open item button. System will now show the selected invoice If the amount is not in blue, double click on the amount to make it blue. Blue color indicates that this amount is selected for matching against the Cash receipt. If Invoice amount matches with CR amount, the entry against field Not assigned (Bottom right of screen) will be zero. Go to step (46). Otherwise create a residual item as followsClick on Residual Item Tab of your screen Double click in the in Residual Item column (the blank cell next to the invoice amount). System will enter the balance amount here and will also make the Not assigned amount zero. F. SIMULATE THE DOCUMENT (MENU PATH DOCUMENT - > SIMULATE)
CHECK THE ENTRIES PROPOSED. IF YOU NEED TO CORRECT ANY LINE ITEM, THEN RESET THE DOCUMENT USING MENU PATH DOCUMENT->RESET. THEN DOUBLE CLICK ON THE DESIRED LINE AND CORRECT YOUR ENTRIES ON THE NEXT SCREEN. SIMULATE THE DOCUMENT AGAIN AFTER MAKING THE DESIRED CHANGES
108
You cannot change Posting Key, Account, Special GL & Company Code. If any of these are wrong, you need to come out of the transaction by pressing F12 and restart from beginning.
IF ANY ENTRIES ARE HIGHLIGHTED (USUALLY IN BLUE), THEN DOUBLE CLICK ON THIS LINE AND ENTER THE MISSING INFORMATION ON THE NEXT SCREEN IF THE ENTRIES PROPOSED IN SIMULATION ARE CORRECT, SAVE THE DOCUMENT BY CLICKING ON THE FLOPPY PICTURE OR PRESSING CONTROL+S OR USING MENU PATH DOCUMENT->POST.
ALL PAYMENTS SHOULD BE WRITTEN IN CAPITAL LETTERS. FURTHER , IN ONE CASH RECIEPT, EVNE IF ITS PREPARED FOR MULTIPLE INSTRUMENTS, THE PAYMENT METHODS SHOULD BE SAME FOR ALL LINE ITEMS ELSE U WILL NOT BE ABLE TO GET CORRECT DCR. STEP 2 TO PRINT CASH RECEIPT
TCODE : YF42 COMPANY CODE : ENTER E.G 3100 FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL BE 2007 DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS OBTAINED ABOVE SELECT PRINT RADIO BUTTON CLICK ON THE CLOCK SELECT PRINT IMMEDIATELY THEN CLICK ON PRINTER BUTTON
NOTE : IF DOCUMENTS TO BE PRINTED ARE IN A SERIAL 109
CAN BE PRINTED IN ONE STEP BY GIVING THE START NO. AND THE END NO. EVEN IF THE DOCUMENT NO. ARE NOT INSERIAL, EVEN THEN CASH RECEIPT CAN BE PRINTED IN ONE STEP BY GIVING SEPARATE DOC. NOS. DESTINATION : ENTER ZEPS PRINT : SELECT THE PRINT RADIO BUTTON NOW CLICK EXECUTE CLICK THE PRINT IMMEDIATELY BUTTON IN THE OUTPUT OPTIONS AND THEN CLICK THE PRINT BUTTON AT THE BOTTOM (THE MIDDLE BUTTON) 47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous. T.CODE : F-02
DOCUMENT DATE: INVOICE DATE DOCUMENT HEADER TEXT: CUSTOMER NAME DOCUMENT TYPE: GZ PST KY 40 ACCOUNT: 6013100061(ENTER YOUR INCOMING COLLECTION GL ACCOUNT) PRESS ENTER AMOUNT ASSIGNMENT: MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER. TEXT: MENTION THE DATE (DD.MM.YYYY) AND BANK. PST KY 50
110
ACCOUNT: 4516020010 (G/L ACCOUNT FOR INCOME) FOR EG: AMOUNT ASSIGNMENT: LOCATION CODE TEXT: ENTER REMARKS DOC>SIMULATE>SAVE.
For printing the receipt use yf42
48.
Receipt of Corpus Funds

STEP 1 RECOVERY THROUGH CASH RECEIPT
TCODE: F-28 DOCUMENT DATE DOCUMENT HEADER TEXT: CUSTOMER/PARTY CODE BANK DATA BANK ACCOUNT: 6013100061(ENTER YOUR INCOMING COLLECTION G/L A/C) AMOUNT: AMOUNT OF DD/CHEQUE (INCLUDING INTEREST) TEXT: DATE OF THE INSTRUMENT ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT NUMBER PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT. PST KY 19 ACCOUNT : CUSTOMER CODE
111
SPL.GL: ENTER O ENTER AMOUNT : ENTER PRINCIPAL AMOUNT. TEXT: ENTER REMARKS IF ANY CLICK ON MORE DATA CHOOSE THE REQUISITE CCA:C021 PST KEY: 50 ACCOUNT: 4501010130 FOR INTEREST ON ADVANCE-CORPUS FUND ENTER AMOUNT: ENTER INTEREST AMOUNT ASSIGNMENT: CUSTOMER CODE TEXT: DETAILS REG. INSTALLMENT MONTH, ETC. CLICK ON MORE DATA CHOOSE REQUISITE CCA: C021 DOCUMENT > SIMULATE SAVE THE DOCUMENT NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32*********
STEP 2 CLEARING THE AMOUNT OF CORPUS FUND AGAINST CASH RECIEPT
TCODE: /NF-30 DOCUMENT DATE: CURRENT DATE REFERENCE:
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DOCUMENT HEADER TEXT: CUSTOMER CODE CLICK ON CHOOSE OPEN ITEMS ACCOUNT: CUSTOMER CODE SPECIAL G/L: O CLICK PROCESS OPEN ITEM SELECT THE BALANCE PRINCIPAL AMOUNT, THIS SHOULD BE IN BLUE. SELECT THE AMOUNT OF CASH RECEIPT FOR CORPUS FUND THIS SHOULD ALSO BE IN BLUE. CLICK ON RESIDUAL ITEM TAB. DOUBLE CLICK ON THE WHITE BOX NEXT TO THE PRINCIPAL AMOUNT. DOCUMENT>SIMULATE. IF ANY LINE IS IN BLUE, DOUBLE CLICK IT TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE CLICK ON SAVE ICON. 49. Receipt from State office for Imprest Recoup/ Special advance. T.CODE : F-04
DOCUMENT DATE TYPE : GZ COMPANY CODE : STATE OFFICE CODE POSTING DATE : IT WILL BE DEFAULTED CURRENCY : INR
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DOCUMENT HEADER TEXT : ADVANCE NUMBER PST KY40 ACCOUNT : BANK G/L ACCOUNT- IMPREST INCOMING PRESS ENTER AMOUNT ASSIGNMENT : PAYMENT METHOD AND INSTRUMENT NUMBER TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE FORMAT DD.MM.YYYY AND BANK NAME CLICK ON CHOOSE OPEN ITEMS ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT) CLICK ON PROCESS OPEN ITEMS SELECT THE DOCUMENT PREPARED BY SO SIMULATE AND SAVE THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH 78XXXXXXX NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO MAKE THE PAYMENTS.. 50. T.CODE: F-04 DOCUMENT DATE: INVOICE DATE REFERENCE DOCUMENT TYPE: GZ PST KY 40
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Receipt from Employees
ACCOUNT: 7013101011(ENTER YOUR IMPREST INCOMING GL ACCOUNT) 3513101000 (IF GIVEN IN CASH) PRESS ENTER AMOUNT ASSIGNMENT : MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER. TEXT : MENTION THE DATE (DD.MM.YYYY) AND BANK. CLICK ON CHOOSE OPEN ITEMS ACCOUNT: EMPLOYEE CODE ACCOUNT TYPE: K SPECIAL G/L: RELEVANT CLICK ON PROCESS OPEN ITEMS SELECT THE AMOUNT THAT SHOULD BE IN BLUE DOC>SIMULATE>SAVE. 51. Receipts from Vendors for Security Deposit
CASE 1 SECURITY DEPOSITS DEDUCTED FROM VENDORS PAYMENTS
TCODE: /NF-53 DOCUMENT DATE: CURRENT DATE POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DONT CHANGE REFERENCE: BANK DATA
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ACCOUNT: 701XXXX012 IF BANK PAYMENT 3513100000 IF CASH PAYMENT AMOUNT: PUT THE NET AMOUNT (AFTER DEDUCTING ALL DEDUCTION MANUALLY) OPEN ITME SELECTION ACCOUNT: PUT THE VENDOR NUMBER PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT. PSTKEY: 39 ACCOUNT: VENDOR CODE SP GL.: PUT RESPECTIVE CODE FOR SECURITY EG. E FOR SECURITY DEPOSIT WORK ENTER AMOUNT: AMOUNT OF SECURITY TO BE DEDUCTED DUE ON: DATE TILL WHEN THE SECURITY IS DUE TEXT: ANY REMARKS DOCUMENT ->SIMULATE-> SAVE
CASE 2 SECURITY DEPOSIT RECEIVED FROM VENDOR
T.CODE
: F-04
DOCUMENT DATE: INVOICE DATE REFERENCE:
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DOCUMENT TYPE: PST KY 40
GZ
ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL ACCOUNT) PRESS ENTER AMOUNT ASSIGNMENT : MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER. TEXT : MENTION THE DATE (DD.MM.YYYY) AND BANK. PST KY 39 ACCOUNT : VENDOR CODE SPL.GL: SELECT THE RELEVANT INDICATOR EG: * FOR SECURITY DEPOSIT OTHERS ENTER ENTER THE AMOUNT DUE ON: ENTER THE DUE DATE TEXT: ENTER REMARKS DOC>SIMULATE>SAVE. 52. T.CODE Receipts from Vendors- Earnest Money Deposit
: F-02
DOCUMENT DATE: INVOICE DATE DOCUMENT TYPE PST KY 40 : GZ
117
ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL ACCOUNT) PRESS ENTER AMOUNT ASSIGNMENT : MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER. TEXT : MENTION THE DATE (DD.MM.YYYY) AND BANK. PST KY 31 ACCOUNT : EMD VENDOR CODE(ONE TIME VENDOR) ENTER IN THE NEW SCREEN ENTER THE NAME, REFERENCE, CITY AND DETAILS OF THE VENDOR ENTER AMOUNT TEXT: ENTER REMARKS DOC>SIMULATE>SAVE. 53. Generate Bank Deposit Slips
TCODE : YF07 & YF007 FOR CO_CODE 9800 COMPANY CODE ENTER YOUR COMPANY CODE INCOMING BANK GL CODE ENTER YOUR INCOMING BANK GL CODE FISCAL YEAR : ENTER THE FINANCIAL YEAR DOCUMENT ENTRY DATE : ENTER THE DATE FOR WHICH YOU ARE RUNNING BDS
118
TEST RUN - FIRST RUN IN TEST MODE. IF THERE ARE NO PENDING BDS FOR PREVIOUS DAYS, THEN SYSTEM WILL PRINT OUT THE BDS WITHOUT THE BDS NUMBER.
RECONCILE/ CHECK THE INSTRUMENTS PHYSICALLY COLLECTED WITH THE BDS LIST. MAKE CORRECTIONS IN THE CASH RECEIPTS AS DESIRED.
If there are any pending BDS for previous date, system will give an error message indicating the pending date. You will have to run all the previous (pending) BDS before you can run the current BDS..
GENERATE ONCE YOU HAVE RUN AND CHECKED THE BDS IN TEST MODE, RUN IT BY SELECTING THE GENERATE RADIO BUTTON. THE SYSTEM WILL PRINT OUT THE LIST WITH BDS NUMBER.
If you get an error Document is locked by another user, this document will not be included in the current BDS. Moreover, you may not be able to run next days DCR. Please contact Manthan FICO team immediately.
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Bank Deposit Slip (YF007 for IBP and BRPL only)
THE PROCESS IS SAME AS YF07 (SEE ABOVE), EXCEPTIN CASE OF PENDING BDS, SYSTEM WILL DISPLAY THE COMPLETE LIST OF PENDING DOCUMENTS BY ENTRY DATE. PROCESS THE BDS FOR EACH ENTRY DATE NE BY ONE.
54. TCODE: FB05
FTD, FTC, FRD and FRC
FUND TRANSFER DEBIT (FTD)
DOCUMENT DATE: DTA DATE DOCUMENT TYPE : DG REFERENCE DOCUMENTS HEADER TEXT :LOCATION CODE TO WHICH FTD DONE
120
CLICK ON CHOOSE OPEN ITEM ACCOUNT: PARTY CODE PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED I.E. IT SHOULD IN BLUE CLICK ON GREEN ARROW PST KY: 01 ACCOUNT: ZC****( RECEIVING SAP LOCATION CODE) ENTER AMOUNT: SAME AMOUNT MORE DATA: REASON CODE :FTD DOCUMENT SIMULATE YELLOW COLORE MESSAGE COMES PLEASE PRESS ENTER NOTE THE DOCUMENT NUMBER 1*
FUND TRANSFER CREDIT (FTC)
TCODE: FB05 DOCUMENT DATE: CURRENT DATE DOCUMENT TYPE : DR REFERENCE: DOCUMENTS HEADER TEXT :LOCATION TO WHICH FUNDS ARE BEING TRANSFERRED CLICK ON CHOOSE OPEN ITEM ACCOUNT: PARTY CODE
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PRESS ENTER OR CLICK ON PROCESS OPEN ITEM SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED I.E. IT SHOULD IN BLUE CLICK ON GREEN ARROW PST KY 11 ACCOUNT: ZC****(RECEIVING LOCATION CODE) ENTER AMOUNT: SAME AMOUNT MORE DATA: REASON CODE :FTC DOCUMENT SIMULATE YELLOW COLOUR MESSAGE COMES PLEASE PRESS ENTER NOTE THE DOCUMENT NUMBER 5*
FUND RECEIVED DEBIT (FRD)
TCODE: FB01 DOCUMENT DATE: DTA DATE DOCUMENT TYPE : DR REFERENCE: DOCUMENTS HEADER TEXT: LOCATION CODE+DTA NUMBER+DR NUMBER +DR DATE PST KY: 01 ACCOUNT: PARTY CODE PRESS ENTER AMOUNT: ENTER THE AMOUNT
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CLICK ON MORE DATA CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO REASON CODE: FRD PST KY 11 ACCOUNT: ZC****(DISPATCHING LOCATION CODE) ENTER AMOUNT: SAME AMOUNT MORE DATA: REASON CODE: FTD SAVE NOTE THE DOCUMENT NUMBER 5*
FUND RECEIVED CREDIT (FRC)
TCODE: FB01 DOCUMENT DATE: CTA DATE DOCUMENT TYPE : DG REFERENCE: DOCUMENTS HEADER TEXT :LOCATION CODE+CTA NUMBER+CR NUMBER+CR DATE PST KY: 11 ACCOUNT: PARTY CODE PRESS ENTER AMOUNT: ENTER THE AMOUNT CLICK ON MORE DATA
123
CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO REASON CODE: FRC FOR CREDIT. PST KY 01 ACCOUNT: ZC****(DISPATCHING LOCATION CODE) ENTER AMOUNT: SAME AMOUNT MORE DATA: REASON CODE: FTC SAVE NOTE THE DOCUMENT NUMBER 1* 55. Correction of Customer account
CASE 1: TO KNOCK OFF THE DEBIT AND CREDIT BALANCES OF THE SAME CUSTOMER IN SAME CCA
TCODE: /NF-30 DOCUMENT DATE: CURRENT DATE REFERENCE: DOCUMENT HEADER TEXT: CUSTOMER CODE CLICK ON CHOOSE OPEN ITEMS ACCOUNT: CUSTOMER CODE CLICK PROCESS OPEN ITEM SELECT THE AMOUNTS TO BE KNOCKED OFF, THESE SHOULD BE IN BLUE. CLICK ON RESIDUAL ITEM TAB.
124
DOUBLE CLICK ON THE WHITE BOX NEXT TO THE GREATER AMOUNT. DOCUMENT>SIMULATE. IF ANY LINE IS IN BLUE, DOUBLE CLICK IT TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE CLICK ON SAVE ICON.
CASE 2: TO TRANSFER THE BALANCE FROM ONE PRODUCT TO ANOTHER OF THE SAME CUSTOMER.
TCODE: /NF-02 DOCUMENT DATE: CURRENT DATE DOCUMENT TYPE : DD
REFERENCE: CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING PSTKY: 15 ACCOUNT: CUTOMER CODE WHERE CREDIT IS TO BE GIVEN ENTER AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHET PRODUCT ASSIGNMENT: LOCATION CODE TEXT: ANY REMARKS CLICK ON MORE DATA CREDIT AREA: CHOOSE THE PRODUCT TO WHICH YOU WANT TO TRANSFER THE AMOUNT PST KEY ; 01
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ACCOUNT: CUSTOMER CODE AMOUNT GIVE THE AMOUNT CLICK ON MORE DATA AND GIVE THE CCA AS REQUIRED SIMULATE AND SAVE NOW YOU WILL HAVE DEBIT AND CREDIT IN THE SAME(WRONG CCA)JUST USE F-30 AND CLEAR THE OPEN ITEM IN CUSTOMERS ACCOUNT.
CASE 3: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER
TCODE: /NF-02 DOCUMENT DATE: CURRENT DATE DOCUMENT TYPE: REFERENCE: CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING PSTKY: 15 ACCOUNT: CUTOMER CODE TO BE CREDITED GIVE CCA IN MORE DATA AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHER CUSTOMER ASSIGNMENT: LOCATION CODE TEXT: ANY REMARKS POSTING KEY : 05 ACCOUNT: CUSTOMER CODE TO BE DEBITED DD
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CLICK ON MORE DATA AND PUT CCA SIMULATE AND SAVE NOW YOU WILL HAVE A DEBIT AND A CREDIT IN THE SAME WRONG CUSTOMER (MUST BE IN SAME CCA).JUST KNOCK THE TWO AGAINST EACH OTHER USING F-30
CASE 4: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER CUSTOMER IN DIFFERENT COMPANY CODE
TCODE: /NF-30
DOC TYPE SD
DOCUMENT DATE: CURRENT DATE REFERENCE: CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING CLICK ON CHOOSE OPEN ITEMS ACCOUNT: CUTOMER CODE FROM WHICH YOU WANT TO TRANSFER THE AMOUNT CLICK ON PROCESS OPEN ITEMS SELECT THE AMOUNT TO BE TRANSFERRED CLICK ON GREEN ARROW PSTKY: 01 ACCOUNT: CUSTOMER CODE TO WHICH YOU WANT TO TRANSFER THE AMOUNT NEW CO.CODE: ENTER THE OTHER COMPANY CODE ENTER AMOUNT: ENTER THE AMOUNT ASSIGNMENT: LOCATION CODE
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TEXT: ANY REMARKS AMOUNT CHOOSEN DOCUMENT>SIMULATE SAVE

However document type SD not allowed in CCAs are different. In that case to change the CCA prepare a DD document and to make other changes, prepare an SD document.
56.
Treatment for Dishonoured Cheque
STEP 1 DISHONOURED CHEQUE/ DD ENTRY OF PRINCIPAL AMOUNT
TCODE : F-43 DOCUMENT DATE : CURRENT DATE DOCUMENT TYPE : ENTER ZD DOC. HEADER TEXT : CUSTOMER CODE PSTKY : ENTER 01 ACCOUNT : ENTER THE CUSTOMER ACCOUNT PRESS ENTER AMOUNT : ENTER THE AMOUNT CLICK ON MORE DATA FILL IN REASON CODE D54 FOR PRINCIPAL VALUE FILL IN CCA COO4 FOR MS/HSD FILL IN CCA COO5 FOR SKO PSTKY 50 ACCOUNT: 601XXXX063(ENTER DISHONOUR COLLECTION GL A/C)
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LAST DIGIT 3 OF ANY COLLECTION ACCOUNT SIGNIFIES IT IS A DISHONOUR ACCOUNT E.G.6011121013 IS DISHONOUR ACCOUNT FOR PLANT 1121
ASSIGNMENT FIELD : INSTRUMENT TYPE+INSTRUMENT NUMBER AMOUNT : ENTER TEXT : BRIEF NARRATION DOCUMENT >> SIMULATE > SAVE SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH 32XXXXXXXX
STEP 2 DISHONOURED CHEQUE/ DD ENTRY OF PENALTY AND INTEREST ON DISHONOURED INSTRUMENT
TCODE : F-43 DOCUMENT DATE : CURRENT DATE DOCUMENT TYPE : ENTER DR REFERENCE: DOC. HEADER TEXT : CUSTOMER CODE PSTKY : ENTER 01 ACCOUNT : ENTER THE CUSTOMER ACCOUNT PRESS ENTER AMOUNT : ENTER THE AMOUNT CLICK ON MORE DATA FILL IN REASON CODE D55 FOR PENALTY AND INTEREST FILL IN CCA COO4 FOR MS/HSD FILL IN CCA COO5 FOR SKO
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PSTKY 50 ACCOUNT: 4516020140 FOR INTEREST ON DISHONOURED INSTRUMENT PRESS ENTER AMOUNT: ENTER THE INETREST AMOUNT ASSIGNMENT: ENTER YOUR LOCATION CODE EG: 3100 PSTKY 50 ACCOUNT 4516020190 FOR PENALTY ON DISHONOURED INSTRUMENT PRESS ENTER AMOUNT : ENTER THE AMOUNT OF PENALTY ON DISHONOURED INSTRUMENT ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100 TEXT : BRIEF NARRATION DOCUMENT >> SIMULATE SAVE. SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH 5* 57. TCODE : F-43 DOCUMENT DATE : CURRENT DATE DOCUMENT TYPE : ENTER DR
REFERENCE:
Debit Note to Customer
DOC. HEADER TEXT : CUSTOMER CODE

130
PSTKY : ENTER 01 ACCOUNT : ENTER THE CUSTOMER ACCOUNT PRESS ENTER AMOUNT : ENTER THE AMOUNT CLICK ON MORE DATA FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO FILL IN REASON CODE D70 FOR DEBIT NOTE OTHERS PSTKY 50 ACCOUNT DOD INTEREST: 4501040100 OVER DUE INTEREST: 4511000000 PRESS ENTER AMOUNT : ENTER THE AMOUNT ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100 TEXT : BRIEF NARRATION DOCUMENT >> SIMULATE SAVE. SYSTEM GIVES A DOCUMENT NO. STARTING WITH 5* 58. TCODE : F-43 DOCUMENT DATE : CURRENT DATE DOCUMENT TYPE : ENTER DG REFERENCE: Credit Note to Customer
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DOC. HEADER TEXT : CUSTOMER CODE PSTKY : ENTER 11 ACCOUNT : ENTER THE CUSTOMER ACCOUNT PRESS ENTER AMOUNT : ENTER THE AMOUNT CLICK ON MORE DATA FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO FILL IN REASON CODE C* FOR CREDIT NOTE FOR EG FOR BANK CHARGES REFUND TO CUSTOMER USE CAV PSTKY 40 ACCOUNT EG: DD CHARGES: 5291000130 AND SO ON ALL GL CODES HAVE TO BE 5* PRESS ENTER AMOUNT : ENTER THE AMOUNT COST CENTER: PUT THE RELEVANT COST CENTER TEXT : BRIEF NARRATION DOCUMENT >> SIMULATE SAVE. SYSTEM GIVES A DOCUMENT NO.STARTING WITH 1* 59. Booking of Bank Guarantee/ LC/ FD received from Customer
STEP 1 BG/LC/FD RECEIVED
TCODE: /NF-49
132
DOCUMENT DATE : CURRENT DATE POSTING DATE: CURRENT DATE DOCUMENT TYPE: DA COMPANY CODE: YOUR COMPANY CODE REFERENCE : BG. NO/LC NO /FD NO POSTING KEY : 09 ACCOUNT : CUSTOMER CODE SPECIAL GL INDICATOR : G FOR BG/FD & L FOR LC AMOUNT : DUE : EXPIRY DATE OF BG/LC/FD TEXT : DETAILS OF ISSUING BANK
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SAVE THE DOCUMENT AND NOTE DOWN THE DOCUMENT NO

STEP 2 UPDATE THE CREDIT MASTER FOR CUSTOMER BY THE AMOUNT OF BG/LC/FD
TCODE: /NFD32 CUSTOMER CODE : CREDIT CONTROL AREA: CCA IN WHICH CREDIT IS TO BE GIVEN FOR THE AMOUNT OF BG/LC/FD
PRESS ENTER TO GO THE TAB OF CREDIT LIMIT DATA AND ENTER THE FOLLOWING DETAILS
CREDIT LIMIT : AMOUNT OF BG/FD/LC RISK CATEGORY : 900 REFERENCE DATE: REVOLVING LC & BG STIPULATE THAT ANY CLAIM AGAINST THESE INSTRUMENTS MUST BE MADE ON THE BANK ON OR BEFORE A CERTAIN DATE. THIS LAST CLAIM DATE OF THE INSTRUMENT IS TO BE ENTERED HERE. BLOCKED: PUTTING A TICK MARK IN THIS CHECK BOX WILL BLOCK THE CUSTOMER FOR ALL CREDIT MANAGEMENT BUSINESS TRANSACTIONS (E.G. ORDER ACCEPTANCE, DELIVERY.ETC). HOWEVER, YOU CAN POST INVOICES FOR GOODS, WHICH HAVE ALREADY BEEN DELIVERED LAST INT. REVIEW: DATE OF LAST REVIEW OF CUSTOMERS CREDIT LIMIT NEXT INT. REVIEW: DATE OF EXPIRY OF THE INSTRUMENT CREDIT INFORMATION NUMBER: THE FI DOCUMENT NUMBER, WHICH HAS BEEN RECORDED IN STEP1, IS TO BE ENTERED HERE. LAST EXTERNAL REVIEW DATE: DATE WHEN DOCUMENT MENTIONED IN STEP 1 GOT MADE
134
SAVE THE MASTER
Reversals
60. Reversal / Change of Cash Receipts
Changes in Cash Receipt
HEADER DATA OF A CASH RECEIPT CAN NOT BE CHANGED BANK LINE ITEM (BEFORE BDS)-
135
PAYMENT METHOD (FIRST LETTER OF ASSIGNMENT FIELD) CAN BE CHANGED AS LONG AS THE NEW PAYMENT METHOD IS COMPATIBLE WITH THE OLD PAYMENT METHOD (I.E LOCAL CANNOT BE CHANGED TO OUTSTATION AND DD CANNOT BE CHANGED TO CHEQUE). A NEW BANK CAN BE SELECTED FROM THE POP-UP DISPLAY (TO SEE THE POP-UP DISPLAY, DELETE THE OLD BANK NAME). BANK LINE ITEM (AFTER BDS) PAYMENT METHOD OR BANK CAN NOT BE CHANGED AFTER BDS. CUSTOMER/ VENDOR/ MISCELLANEOUS ITEMS TEXT AND ASSIGNMENTS CAN BE CHANGED WITHOUT ANY RESTRICTION.
1. REVERSAL OF CASH RECEIPT
CASH RECEIPT CAN BE REVERSED ONLY IF HE BDS HAS NOT BEEN RUN. RESETTING AND REVERSAL OF A REVERSED CASH RECEIPT IS NOT POSSIBLE. IF A CASH RECEIPT HAS BEEN REVERSED BY MISTAKE, THEN A NEW CR MUST BE PREPARED.
CASE 1 CASH RECEIPT GENERATED AND CLEARED AND ALSO DCR GENERATED STEP1 REVERSE THE DCR
TCODE: YF13 : ANY BDS GENERATED ON THE CURRENT DATE CAN BE REVERSED. BDS GENERATED ON A PREVIOUS DAY CAN BE REVERSED ONLY IF NO BDS HAS BEEN GENERATED AFTER THAT.
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COMPANY CODE: 3100 FISCAL YEAR: 2006 INCOMING BANK GL CODE: 6013100061 BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS GENERATED BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT USING TCODE FB03 AND CLICK ON THE CAP IN THAT DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT DOCUMENTS YOU WILL FIND THE BDS NUMBER. RUN FIRST THE DCR IN TEST RUN SEE IF THE DOCUMENT THAT YOU WANT TO CANCELLED IS COMING IN THAT LIST. AFTER FINDING OUT THAT, RUN THE REVERSAL IN GENERATE MODE. THIS WILL REVERSE THE DOCUMENT.
STEP 2 FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED
TCODE: FBL5N ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT SELECT ALL ITEMS RADIO BUTTON CLICK ON CLOCK IF THE DOCUMENT COMES OUT IN RED I.E. IT IS OPEN IF THE DOCUMENT COMES OUT IN GREEN I.E. IT IS CLEARED.
STEP 3 REVERSE THE CR/CLEARING DOCUMENTS
137
UNDER THIS TRANSACTION ALL CLEARED DOCUMENTS CAN BE RESET AND REVERSE TCODE : FBRA CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT NUMBER 33XXXXXXXX,32* COMPANY CODE : ENTER 3100 FISCAL YEAR : 2006 CLICK THE SAVE BUTTON IN THE NEXT SCREEN CLICK YES THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTIONS : ONLY RESETTING RESETTING & REVERSE CLICK ON THIS CANCEL SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE THE SYSTEM WILL ASK FOR REVERSAL REASON. ENTER /CHOOSE THE RELEVANT ONE FROM THR DROP DOWN AND THEN PRESS ENTER THE SYSTEM WILL RESET THE DOCUMENT 61. TCODE: YF13 COMPANY CODE: 3100 FISCAL YEAR: 2006 Reversal of Bank Deposit Slip
138
INCOMING BANK GL CODE: 6013100061 BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS GENERATED BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT USING TCODE FB03 AND CLICK ON THE CAP IN THAT DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT DOCUMENTS YOU WILL FIND THE BDS NUMBER. RUN FIRST THE DCR IN TEST RUN SEE IF THE DOCUMENT THAT YOU WANT TO CANCEL IS COMING IN THAT LIST. AFTER FINDING OUT THAT RUN THE REVERSAL IN GENERATE MODE. THIS WILL REVERSE THE DOCUMENT. 62. TCODE: MR8M INVOICE DOCUMENT NUMBER: PUT THE 51056* SERIES DOCUMENT HERE FISCAL YEAR: 2003 REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN SAVE THE DOCUMENT. A NEW NUMBER WILL BE GENERATED.
AFTER DOING THIS IT IS MUST TO KNOCK THE OPEN ITEMS LYING IN VENDORSACCOUNT USING F-51
Reversal of MIRO Document
63.
Reversal of FI Document
CASE 1 REVERSE THE DOCUMENTS WHICH ARE CLEARED
139
UNDER THIS TRANSACTION ALL CLEARED DOCUMENT CAN BE RESET AND REVERSE TCODE : FBRA CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT NUMBER 33XXXXXXXX, 32* COMPANY CODE : ENTER 3100 FISCAL YEAR : 2006 CLICK THE SAVE BUTTON IN THE NEXT SCREEN CLICK YES THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTIONS : ONLY RESETTING RESETTING & REVERSE CLICK ON THIS CANCEL SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE THE SYSTEM WILL ASK FOR REVERSAL REASON. ENTER 01 AND THEN PRESS ENTER THE SYSTEM WILL RESET THE DOCUMENT
CASE 2 REVERSE THE DOCUMENTS, WHICH ARE NOT CLEARED
PLASE NOTE THAT UNDER THIS TRANSACTION ONLY THOSE ACCOUNTING ENTRIES WILL BE REVERSED WHICH ARE NOT YET CLEARED. I.E. 32XXXXXXXX SERIES DOC OR ALSO UNSETTLED DEBIT NOTES. ETC. TCODE : FBO8
140
DOCUMENT NO. : ENTER THE DOC. NO. WHICH IS TO BE REVERSED COMPANY CODE : ENTER 3100 FISCAL YEAR : ENTER 2006 REVERSAL REASON : CHOOSE THE RELEVANT ONE FROM THR DROP DOWN THEN SAVE THE DOCUMENT. 64. Reversal of Cheque Payment
CASE I TO CANCEL PAYMENT DOCUMENT42* FOR WHICH CHEQUE PRINITNG HAS HAPPENED STEP 1 REVERSAL OF CHECK AND THE RELATED PAYMENT ENTRY
TCODE: FCH8 COMPANY CODE : 3100 CHEQUE NUMBER TO BE CANCELLED: SEE IT FROM CHEQUE REGISTER OR IF MANUAL CHEQUE IS THERE INPUT THAT NUMBER VOID REASON CODE: SELECT FROM THE DROP DOWN 09 FOR INCORRECT PAYMENT REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN CLICK ON CANCEL PAYMENT ICON
STEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41* DOCUMENT
TCODE : FB08 COMPANY CODE: 3100 DOCUMENT NUMBER: 41* FISCAL YEAR: 2006
141
REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN CLICK ON SAVE DOCUMENT DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE GENERATED.
CASE II: TO CANCEL THE PAYMENT DOCUMENT 42 FOR WHICH CHEQUE PRINTING HAS NOT HAPPENED STEP 1 REVERSAL OF THE CLEARING DOCUMENT
TCODE: FBRA CLEARING DOCUMENT: ENTER THE CLEARED DOCUMENT NUMBER E.G. 42XXXXXXXX ; COMPANY CODE: ENTER 3100 FISCAL YEAR: E.G.2006 CLICK THE SAVE BUTTON IF ANY MESSAGE COMES PRESS ENTER THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTION: ONLY RESETTING RESETTING & REVERSE CLICK ON THIS CANCEL THE SYSTEM PROMPTS FOR REVERSAL REASON. ENTER 01 AND THEN PRESS ENTER THE SYSTEM WILL RESETT THE DOCUMENT AND BRINGS BACK THE 41 DOCUMENTS AS OPEN ITEM.
142
STEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41* DOCUMENT
TCODE : FB08 COMPANY CODE: 3100 DOCUMENT NUMBER: 41* FISCAL YEAR: E.G.2006 REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN CLICK ON SAVE DOCUMENT DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE GENERATED.
CASE III: TO CANCEL THE EXPENSES VOUCHER FOR WHICH PAYMENT DOCUMENT 42* HAS NOT BEEN PREPARED
TCODE : FB08 COMPANY CODE: 3100 DOCUMENT NUMBER: 41* FISCAL YEAR: E.G.2006 REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN CLICK ON SAVE DOCUMENT DOCUMENT WILL BE REVERSED. 65. TCODE : FCH9 COMPANY CODE : 3100
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Reversal / cancellation / replacement of cheque
CASE I CANCEL CHEQUE ONLY
CHECK NUMBER : CHECK TO BE CANCELLED VOID REASON CODE: SELECT FROM THE DROP DOWN FOR EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT PRINTING,09 FOR INCORRECT AMOUNT AND SO ON CLICK ON VOID BUTTON. THIS WILL VOID THE CHEQUE.
CASE II TO CANCEL AND REPRINT THE CHEQUE IN CASE OLD CHEQUE HAS GOT TORN OR SOME FORMATTING ISSUE
TCODE : FCH7 PAYING COMPANY CODE: 3100 HOUSE BANK: SG232 ACCOUNT ID: IMOIP CHECK NUMBER: CHECK TO BE CANCELLED VOID REASON CODE: 04 OR 05 CHECK LOT NUMBER: CHECK LOT FROM WHICH NEW CHECK HAS TO BE PRINTED PRINTER: EG: AHEMDABAD SO CHECK PRINTER
CASEIII TO VOID A CHECK AND NOT ISSUE A NEW ONE
TCODE: FCH9 COMPANY CODE : 3100 CHECK NUMBER : CHECK TO BE CANCELLED VOID REASON CODE: SELECT FROM THE DROP DOWN FOR EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT PRINTING,09 FOR INCORRECT AMOUNT AND SO ON
144
CLICK ON VOID BUTTON. THIS WILL VOID THE CHEQUE. 66. Funds Management-Budgetary transactions
CASE I ORIGINAL BUDGET USING FUND CENTERS AND COMMITMENT

ITEMS
TCODE: FR50 FM AREA: IOCL VERSION: 0 FISCAL YEAR: PERIOD: THIS FIELD MAY BE FILLED IN ONLY IF THE PUTTING THE BUDGET FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS BLANK
PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWING FUND CENTER: COMMITMENT ITEM: AMOUNT:
145
ON SAVING, SYSTEM WILL GIVE ONE FUND MANAGEMENT DOCUMENT CASE 2 ORIGINAL BUDGET USING FUND, FUND CENTERS AND
COMMITMENT ITEMS (for R&M)
TCODE: FR50 FM AREA: IOCL FUND: e.g., 5000 VERSION: 0 FISCAL YEAR: PERIOD: THIS SHOULD BE KEPT AS BLANK OVERALL VALUES TOO: TO BE TICKED
146
PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWINGS FUND CENTER: COMMITMENT ITEM: AMOUNT:
ON SAVING, SYSTEM WILL GIVE ONE FUND MANAGEMENT DOCUMENT
147
CASE 3 SUPPLEMENT BUDGET FOR FUND CENTER AND COMMITMENT ITEMS COMBINATION ( OTHER THAN REPAIR & MANITENANCE) BUDGET TCODE: FR52 FM AREA: IOCL VERSION: 0 FISCAL YEAR: PERIOD: this field may be filled in only IF THE SUPLLEMENT BUDGET IS BEING PUTTING FOR A PARTICUKAR PERIOD, BUT THE SUPPLEMENT BUDGET IS FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS BLANK
148
ON SAVING, SYSTEM WILL GIVE ONE FUND MANAGEMENT DOCUMENT CASE 4 SUPPLEMENT BUDGET FOR FUND, FUND CENTER AND COMMITMENT ITEMS COMBINATION FOR REPAIR AND MAINTENANCE BUDGET TCODE: FR52 FUND: 5000 FM AREA: IOCL VERSION: 0 FISCAL YEAR: PERIOD: THIS SHOULD BE KEPT AS BLANK OVERALL VALUE TOO: TO BE TICKED
149
PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWINGS FUND CENTER: COMMITMENT ITEM: AMOUNT
150
ON SAVING , SYSTEM WILL UPDATE THE BUDGET AND ISSUE A DOCUMENT CASE 5 RETURN BUDGET FOR FUND CENTER AND COMMITMENT ITEMS COMBINATION
TCODE: FR53
FM AREA: IOCL VERSION: 0 FISCAL YEAR: PERIOD THIS SHOULD BE KEPT AS BLANK
151
ON SAVING, SYSTEM WILL RETURN THE BUDGET AND A DOCUMENT WILL BE CREATED
152
CASE 6 RETURN BUDGET FOR FUND,FUND CENTER AND COMMITMENT ITEMS COMBINATION FOR REPAIR & MAINTENACE RELATED BUDGET
TCODE: FR53
FUND: 5000 FM AREA: IOCL VERSION: 0 FISCAL YEAR: PERIOD THIS SHOULD BE KEPT AS BLANK OVERALL VALUE TOO: TO BE TICKED
153
SAVE AND SYSTEM WILL RETURN THE BUDGET AND A DOCUMENT WILL BE CREATED CASE 7 TRANSFER OF BUDGET COMMITMENT ITEMS COMBINATION FOR FUND CENTER AND
TCODE: FR58
SENDER YEAR: RECEIVING YEAR: SENDER PERIOD: RECEIVER PERIOD: OVERALL VALUE TO: THIS WIL BE SELETED IF FUND 5000 IS BEING USED, IF FUND 5000 IS NOT BEING USED THEN THIS SHOULD NOT BE TICKED
154
PRESS ENTER, AND ON THE NEXT SCREEN PUT THE FOLLOWING S RADIO BUTTON FOR SENDOR DETAILS: FUND CENTER, COMMITMENT ITEM AND AMOUNT R RADIO BUTTON FOR RECEIVER DETAILS: FUND CENTER, COMMITMENT ITEM AND AMOUNT
ON SAVING BUDGET WILL BE TRANSFEERED FROM SENDOR TO RECEIVER AND A DOCUMENT WILL BE CREATED.
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Reports
67. Budget reports
: VIEW EXPENSES
BUDGET REPORT 1
T.CODE : KSB1 COST CENTRE : ENTER THE COST CENTRE.EG: M53801 POSTING DATE: PUT REQUIRED INTERVAL EXECUTE.
156
BUDGET REPORT 2
ACTUAL VS.BUDGET
TCODE: Y_DEV_01000005 FUND CENTER: ENTER YOUR COST CENTRE NUMBER M53801 PERIOD FROM: 01 PERIOD TO: 12 FISCAL YEAR: 2008 CLICK ON THE CLOCK CLICK ON THE BUTTON AT THE TOP DISPLAY HIERARCHY.
157
BUDGET REPORT 3
COST REPORT
TCODE: Y_DEV_59000010 THIS SHALL GIVE YOU ANNUAL BUDGET VS.ACTUAL.
FM AREA :
IOCL : E.G.2008
CURRENT YEAR PREVIOUS YEAR :
E.G.2007
158
CLICK ON THE CLOCK THE OUTPUT CAN BE FURTHER DRILLED DOWN TO COMMITMENT ITEM/G/L ACCOUNT LEVEL.
BUDGET REPORT 4 :
OVERALL ACTUAL VS ACTUALS
TCODE: Y_DEV_59000008 THIS SHALL GIVE AN OVERALL VIEW OF THE ACTUALS . KEY IN THE OPTIONS AS DESIRED IN THE SCREEN AS BELOW. EXECUTE BY CLICKING ON THE CLOCK. THE REPORT CAN BE DRILLED DOWN ON EACH NODE BY PLACING THE CURSOR ON IT.
159
160
BUDGET REPORT 5
: TO SEE GL CODE (COST ELEMENT ITEM) ASSIGNED TO COMMITMENT
TRANSACTION CODE: FM DERIVE DERIVATION STRATEGY: IOCL
DERIVATION RULE: COST EMEMENT > COMMITMENT MAINTIAN ENTRIES: CLCIK
SYSTEM WILL SHOW THE REPORT OF COST ELEMENT VIS COMMITMENT ITEM
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68.
Cash book
T CODE: /NYF20 DATE: DATE OF THE CASH BOOK YOU WANT TO SEE COMPANY CODE : 3100 LOCATION CODE : ENTER YOUR LOCATION CODE EG: 3100 69. TCODE: FBL3N Bank book
162
GIVE THE GL FROM MAIN ACCOUNT TO EXCESS CERDIT ACCOUNT FOR THE BANK PUT COMPANY CODE PUT THE BUTTON ON OPEN ITEM AND GIVE THE DATE FOR WHICH YOU WANT THE BANK BALANCE CLICK ON CLOCK TO EXECUTE 70. Transporter bill
RUN REPORT YV 184 ( TRANSPORT CONTRACTOR PAYMENT) PUT IN THE FOLLOWING FIELDS TRANSPORT PALNNING POINT: ENTER YOUR LOCATION CODE EG: 3100 PAYMENT CYCLE DATE: FROM TO PERION . FOR EG FOR MONTH OF APRIL IT WOULD BE 010403 TO 300403 SHIPPING POINT ENTER YOUR LOCATION CODE EG: 3100 SIMULATION RUN: IT SHOULD BE TICKED CLICK ON THE CLOCK TO RUN THE REPORT TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH BILLS OF TRANSPORTERS. 71. Cheque register
TCODE: /NFCHN PAYING COMPANY CODE: 3100 HOUSE BANK: SG232 ACCOUNT ID: IMOIP CLICK ON FURTHER SELECTIONS
163
PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY. CLICK ON CLOCK 72. Cheque limit reports
TCODE: /NYF110 73. TCODE: /NYF31 COMPANY CODE: 3100 LOCATION CODE: ENTER YOUR LOCATION CODE: EG: 3100 BD SLIP DATE: ENTER THE BANK DEPOSIT SLIP DATE CLICK ON THE CLOCK 74. TCODE: FBL5N ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT SELECT THE ALL ITEM RADIO BUTTON. CLICK ON CLOCK
CASE II CUSTOMER STATEMENT OF ACCOUNT
Summary of DCR
Reports relating to customer accounts
CASE I CUSTOMER LINE ITEMS DISPLAY
T.CODE : YF54 COMPANY CODE: WRITE DOWN YOUR COMPANY CODE EG: 3100 (NOT MANDATORY) POSTING DATE CONTROLLING PLANT : NOT REQUIRED
164
SUMMARY REPORT/DETAIL REPORT SELECT LINE ITEM SELECTION CLICK ON OPEN ITEM AND CLEARING ITEM
CASE III SINGLE LINE PAD
T.CODE : YFR106 SELECT ALL BALANCE RADIO BUTTON BALANCE AS ON : TODAYS DATE COMPANY CODE: 3100 CONTROLLING PLANT : NOT REQUIRED CLICK ON EXECUTE
TO FIND OUT THE BALANCES FOR SELECT CUSTOMERS T CODE S_ALR_87012172 PUT THE CUSTOMER CODE(S). PUT COMPANY CODE GIVE FISCAL YEAR MONTH FOR WHICH INFORMATION IS REQUIRED GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL INDICATORS AND TICK AGAINST SPL GL ITEMS
165
NOW EXECUTE TO VIEW CUSTOMER BALANCES POOLED FOR ALL STATES USE T CODE YFR146 GIVE THE COMPANY CODE GIVE THE CUSTOMER CODE(S) GIVE YEAR AND PERIOD USE THE RADIO BUTTON FOR FILTER BY STATE IF REQUIRED
166
167
THE HIGHLIGTED LINE SHOWS THE BALANCE FOR COMPANY CODE AS GIVEN IN THE SELECTION CRITERIA.OVERALL BALANCE FOR THE CUSTOMER IS FOUND IN THE LAST ROW. CLICK ON THE CUSTOMER CODE TO GET TO THE CUSTOMER MASTER.CLICK ON TOTAL BALANCE OF THE INDIVIDUAL LINE TO GET TO FBL5N SCREEN. TO VIEW THE CUSTOMER CREDIT STATUS USE THE T CODE YFR147 PUT THE CREDIT CONTROL AREA PUT THE CUSTOMER CODE(S) PUT THE RISK CATEGORY IF REQUIRED GIVE THE PARAMETRES FOR ADDITIONAL SELECTION. 168
NOW EXECUTE
169
THE REPORT GIVES USEFUL INFORMATION ON CREDIT LIMIT,ACCOUNT BALANCE AND OPEN DELIVERY
75. TCODE: FBL1N
Reports relating to vendor accounts
ACCOUNT: ENTER EMPLOYEE/VENDOR CODE COMPANY CODE: 3100 IF YOU WANT TO SEE ALL THE OPEN ITEMS CLICK ONRADIO BUTTON OF OPEN ITEMS.IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON CLEARED RADIO BUTTON. IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.
170
CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL ADVANCES GIVEN TO EMPLOYEES. CLICK ON CLOCK OR PRESS F8
TO FIND OUT THE BALANCES FOR SELECT VENDORS T CODE S_ALR_87012082 PUT THE VENDOR CODES PUT COMPANY CODE GIVE FISCAL YEAR MONTH FOR WHICH INFORMATION IS REQUIRED GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL INDICATORS AND TICK AGAINST SPL GL ITEMS
171
NOW EXECUTE.
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76.
Reports related to STOCK/S.Tax/G/L/credit data

GL ACCOUNT
T.CODE /NFS10N GL ACCOUNT: ENTER THE GL ACCOUNT NO. COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100 FISCAL YEAR: ENTER FINANCIAL YEAR : 2006 CLICK ON CLOCK IT WOULD GIVE YOU ALL THE GL CODES MAPPED TO THAT PARTICULAR BUDGET HEAD.
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SALES TAX REPORT
T.CODE /NYFR140 GIVE THE COMPANY CODE. PERIOD: RELEVANT PERIOD CLICK ON CLOCK IT WOULD GIVE YOU ALL THE BILL WISE DETAILS SALES JOURNAL T.CODE /NYFR140 GIVE THE COMPANY CODE, SALES ORG & PERIOD ADDITIONAL SELECTION CRITERIA SCREEN SHALL APPEAR AS UNDER
AFTER THE ADDITIONAL CRITERIA ARE FILLED AS DESIRED , CLICK ON EXECUTE TO VIEW.
REPORT ON STOCK TRANSFERS T CODE YFR142 PUT THE SENDING COMPANY CODE PUT THE POSTING DATE PUT THE SENDING PLANT, RECEIVING COMPANY CODE, RECEVING PLANT AND MATERIAL GROUP FOR WHICH THE INFORMATION IS REQUIRED
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175
NOW EXECUTE SALES JOURNAL WITH SHIP TO PARTY T CODE YFR144 PUT THE SALES ORGANISATION GIVE THE PERIOD IF REQUIRED GIVE MATERIAL GROUP AND CUSTOMER GROUP
176
NOW EXECUTE
177
SALES JOURNAL USE THE T CODE YFR148 PUT THE COMPANY CODE PUT THE POSTING DATE PUT THE ADDITIONAL FILTER CRITERIA PUT THE TICKS AGAINST COLOUMNS TO BE DISPLAYED
178
NOW EXECUTE
179
RATE CHECKING USE THE T CODE YFR145 PUT THE RADIO BUTTON ON COMPANY CODE OR SALES ORGANISATION GIVE THE COMPANY CODE/SALES ORGANISATION GIVE THE PERIOD GIVE THE DISTRIBUTION CHANNEL GIVE THE PRODUCT/DIVISION GIVE THE SALES OFFICE,PLANT, PAYER CODE PUT THE TICK AGAINST ZEDA FR MASTER
180
NOW EXECUTE
73 A .Generation of Transportation Bill and Booking of Liability in Vendor Account
T CODE : YV184N - TRANSPORT CONTRACTOR PAYMENT PUT THE FOLLOWING DETAILS :TRANS. PLANNING POINT PAYMENT CYCLE DATE SHIPPING POINT
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INCOME TAX SECTION CODE : I.E. 194C SECTION CODE FOR BILLING POINT : SAP PLANT / LOCATION CODE PUT TICK ON SIMULATION RUN CLICK ON THE CLOCK OR F8 SYSTEM WILL DISPLAY THE DETAILED LIST OF TRANSPORTATION BILLS VENDOR / INVOICE- WISE USER CAN ANALYZE THE SYSTEM OUTPUT USING CHANGE LAYOUT ICON / EXPORTING THE DETAILS TO AN EXCEL FILE IF ALL FOUND OKAY COME BACK BY TICKING ON GREEN ARROW OR F3 REMOVE TICK FROM THE SIMULATION RUN AND CLICK ON THE CLOCK OR F8 SYSTEM WILL DISPLAY VENDOR WISE MAIN TAX TYPE & CODE USER CAN ALSO SELECT / CHANGE MAIN TAX TYPE AND CODE FROM DROP DOWN , IF REQUIRED USER CAN ALSO DELETE ANY VENDOR BY SELECTING THAT VENDOR AND PRESSING DELETE ICON AFTER CHECKING , TICK ON SAVE ICON SYSTEM WILL SAVE TRANSPORTATION BILL AND ALLOCATE BILL NO , VENDOR WISE. BILL NO IS LOCATION SPECIFIC. T CODE : SP02 : PRINTING OF TRANSPORTATION BILL TO BE HANDED OVER TO TRANSPORTERS SYSTEM WILL MAKE LOCATION WISE PROV TRNPT. BILL WHICH CAN BE PRINTED AND HANDED OVER TO RELEVANT
182
TRANSPORT VENDORS FOR ATTACHING NECESSARY INVOICE / CHALLAN COPY. STEP : 3 T CODE : YF184 TRANSPORT CONTRACTOR PAYMENT PUT THE FOLLOWING DETAILS :SHIPPING POINT PAYMENT CYCLE DATE SECTION CODE FOR BILLING PLANT : I.E . SAP PLANT CODE THERE ARE THREE OPTION , PROCESS / DISPLAY BILL AND DELETE BILL USER HAS TO FIRST RUN IT IN DISPLAY BILL AND CHECK IN CASE ANY BILL IS REQUIRED TO BE DELETED PUT RADIO BUTTON ON DELETE BILL AND EXECUTE SELECT THE BILL TO BE DELETED AND DELETE THE SAME USING DELETE ICON FINALLY PUT RADIO BUTTON ON PROCESS AND EXECUTE FOR STOCK TRANSFERS USER HAS TO SELECT CLAIMABLE/ NON CLAIMABLE OR WILL DECIDE LATER ON WHICH WOULD BE DISPLAYED MATERIAL CODE WISE USER HAS TO SELECT EITHER CLAIMABLE OR NON CLAIMABLE. THEN TICK ON SAVE ICON. SYSTEM WILL POST 41** SERIES ( LIABILITY BOOKING DOCUMENTS) AND SHOW THE LAST DOCUMENTS POSTED AT THE MESSAGE BAR.
T CODE : SP02
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SYSTEM WILL MAKE LOCATION WISE PMNT TRNPT. COPY AND PMNT TRNPT. BILL WHICH CAN BE USED AS OFFICE COPY AND SUPPORTING VOUCHER FOR PROCESSING OF TRANSPORTER BILL PAYMENT, RESPECTIVELY.
73 B TO VIEW THE DETAILS OF SELECTED DOCUMENTS AT A GLANCE NAME OF THE REPORT COMPACT DOCUMENT JOURNAL. T CODE S_ALR_87012287 PUT THE COMPANY CODE PUT THE DOCUMENT NUMBER(S).PUT MULTIPLE SELECTION WHERE REQUIRED PUT THE FISCAL YEAR. IF FURTHUR SELECTION IS REQUIRED,USE GENERAL SELECTION OR DYNAMIC SELECTION.
184
NOW EXECUTE
185
186
Annexures
77. Commonly used expenses accounts
GL Account Account Description

5103090000 MI CHARGES-EXCISE DUTY 5103100000 MI CHARGES-SALES TAX 5103110000 MI CHARGES-OTHERS 5103120000 MI CHARGES-TERMINALLING CHARGES 5198000010 UNDERRECOVERY SALES TAX - COCO/JRO 5221400000 CONSUMPTION-DIRECT PURCHASES 5231000010 POWER & FUEL-POWER 5231000020 POWER & FUEL-FUEL 5231000030 POWER & FUEL-ELECTRICITY DUTY 5231000040 POWER & FUEL-NATURAL GAS 5231000050 POWER & FUEL-STEAM 5232000000 CONSUMPTION OF OWN FUEL(CONTRA)-5233000000 5232000001 CONSUMPTION OF OWN FUEL OTHER THAN PRODUCTION 5233000000 COMPANY'S USE OF OWN FUEL (CONTRA)-5232000000 5234000000 PURCHASE OF ELECTRICITY FR REF (CONTRA)-4516080330 5240000010 PRC, BLEND FEES, RLTY, OTH CHG-TECHNICAL KNOWHOW FEES 5240000020 PRC, BLEND FEES, RLTY, OTH CHG-PRCESSING FEES 5240000030 PRC, BLEND FEES, RLTY, OTH CHG-BLENDING FEES 5240000040 PRC, BLEND FEES, RLTY, OTH CHG-ROYALTY 5240000050 PRC, BLEND FEES, RLTY, OTH CHG-POUCH FILLING CHARGES 5240000060 PRC, BLEND FEES, RLTY, OTH CHG-SMALL CAN FILLING 5240000070 PRC, BLEND FEES, RLTY, OTH CHG-CLAIMED FROM POOL A/C 5240000080 PRC, BLEND FEES, RLTY, OTH CHG-DRUM PLANT EXPENSES 5240000090 PRC, BLEND FEES, RLTY, OTH CHG-PRV REN OF CATALYST 5240000100 PRC, BLEND FEES, RLTY, OTH CHG-LUBE PLANT EXPENSES 5240000110 PRC, BLEND FEES, RLTY, OTH CHG-OTHER CHARGES 5240000120 PRC, BLEND FEES, RLTY, OTH CHG-CONTRACTOR CHARGES 5250000010 IRRECOVERABLE TAXES-OCTROI (FINISHED PRODUCTS) 5250000020 IRRECOVERABLE TAXES-TOLL CHGS (FINISHED PRODUCTS) 5261100010 REPAIRS & MAINTENANCE-PLANT & MACHINERY-MATERIAL 5261100020 REPAIRS & MAINTENANCE-PLANT & MACHINERY-CONTRACTOR 5261200010 REPAIRS & MAINTENANCE-LPG CYLINDERS-MATERIAL 5261200020 REPAIRS & MAINTENANCE-LPG CYLINDERS-CONTRACTOR 5261300010 REPAIRS & MAINTENANCE-EQP & APPLIANCES-MATERIAL 5261300020 REPAIRS & MAINTENANCE-EQP & APPLIANCES-CONTRACTOR 5262110010 REPAIRS & MAINTENANCE-BUILDINGS-MATERIAL 5262110020 REPAIRS & MAINTENANCE-BUILDINGS-CONTRACTOR 5263100010 REPAIRS & MAINTENANCE-FURN & FIXTURE-MATERIAL 5263100020 REPAIRS & MAINTENANCE-FURN & FIXTURE-CONTRACTOR 5263200010 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-MATERIAL
187
5263200020 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-CONTRACTOR 5263300010 REPAIRS & MAINTENANCE-EDP-MATERIAL 5263300020 REPAIRS & MAINTENANCE-EDP-CONTRACTOR 5263400010 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-MATERIAL 5263400020 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-CONTRACTOR 5263500010 REPAIRS & MAINTENANCE-OTHERS-MATERIAL 5263500020 REPAIRS & MAINTENANCE-OTHERS-CONTRACTOR 5263500030 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-OFF 5263500040 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-STF 5263500050 REPAIRS & MAINTENANCE-OTHS-FUR MNT TO OFFICERS 5263500060 REPAIRS & MAINTENANCE-OTHS-COMP MNT TO OFFICERS 5263500100 REPAIRS & MAINTENANCE-OTHS-CONSTRUCTION PERIOD EXP 5270100100 FRT & TRANS CHGS-PAYMENT TO CARRIERS-REF/PL 5270100200 FRT & TRANS CHGS-WAREHOUSING & HANDLING CHG-REF/PL 5270210100 FRT & TRANS CHGS-DEMURRAGE-IMPORT VOYAGES 5270210200 FRT & TRANS CHGS-DEMURRAGE-EXPORT VOYAGES 5270210300 FRT & TRANS CHGS-DEMURRAGE-COASTAL VOYAGES 5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS 5270220100 FRT & TRANS CHGS-RAILWAY FREIGHT-ON SALES 5270220200 FRT & TRANS CHGS-RLY FREIGHT-ON STOCK TRANSFERS 5270230100 FRT & TRANS CHGS-RAILWAY FREIGHT-B P C 5270230200 FRT & TRANS CHGS-RAILWAY FREIGHT-H P C 5270230300 FRT & TRANS CHGS-RAILWAY FREIGHT-I B P 5270240100 FRT & TRANS CHGS-ROAD FRT ON PUR OF LPG FROM CRL 5270240200 FRT & TRANS CHGS-RAIL FRT ON PR UNDER SP IMP LISC 5270240300 FRT & TRANS CHGS-ROAD FRT ON PR UNDER SP IMP LISC 5270240400 PIPELINE FREIGHT ON SALES (CONTRA)-4360000040 5270240500 PIPELINE FREIGHT ON STOCK TRNSF (CONTRA)-4360000040 5270240600 FRT & TRANS CHGS-ROAD FREIGHT ON SALES 5270240700 FRT & TRANS CHGS-ROAD FREIGHT ON STOCK TRANSFERS 5270240800 FRT & TRANS CHGS-BARGERS FREIGHT ON SALES 5270240900 FRT & TRANS CHGS-BARGERS FREIGHT ON STOCK TRNSF 5270241000 FRT & TRANS CHGS-HANDLING & HAULAGE ON LUBRICANTS 5270241100 FRT & TRANS CHGS-CRIS CROSS MOVEMENT OF LUBRICANTS 5270241200 FRT & TRANS CHGS-HANDLING CHARGES-DOLD 5270241300 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY RAILWAYS 5270241400 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY ROAD 5270241500 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY RAILWAYS 5270241600 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY ROAD 5270500700 FRT & TRNSP CHGS-CST CHR-OTHER EXPENSES 5270501000 FRT & TRNSP CHGS-CST CHR-AGENCY/SURVEY FEES ETC 5270600100 FRT & TRNSP CHGS-ADJ TO P.C.LUBES-CHARTER HIRE 5270810000 CONSUMPTION-FREIGHT ON NON-PRODUCT ITEMS 5270820000 CONSUMPTION-HANDLING, ETC ON NON-PRODUCT ITEMS 5271000100 FRT.&TRANSPN. CHARGES (PRODUCT) 5271100100 FRT & TRNSP CHGS-GSPL TRANSPORTATION CHARGES 5281010010 SALARIES & ALLOWANCES-OFFICERS-BASIC PAY 5281010020 SALARIES & ALLOWANCES-OFFICERS-DA
188
5281010040 SALARIES & ALLOWANCES-OFFICERS-ADHOC -I 5281010050 SALARIES & ALLOWANCES-OFFICERS-SPECIAL PAY 5281010060 SALARIES & ALLOWANCES-OFFICERS-PERSONAL PAY 5281010070 SALARIES & ALLOWANCES-OFFICERS-ADHOC-II 5281010080 SALARIES & ALLOWANCES-OFFICERS-SPECIAL OIL ALL 5281010090 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT ALL 5281010100 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT SUBSIDY 5281010110 SALARIES & ALLOWANCES-OFFICERS-SHIFT ALLOWANCE 5281010120 SALARIES & ALLOWANCES-OFFICERS-CCA 5281010130 SALARIES & ALLOWANCES-OFFICERS-NORTHEAST ALLOWANCE 5281010140 SALARIES & ALLOWANCES-OFFICERS-REIMB OF TEA EXP 5281010150 SALARIES & ALLOWANCES-OFFICERS-REIM OF WASHING EXP 5281010160 SALARIES & ALLOWANCES-OFFICERS-SPECIAL ALLOWANCE 5281010170 SALARIES & ALLOWANCES-OFFICERS-CONSTRUCTION ALLOW 5281010180 SALARIES & ALLOWANCES-OFFICERS-NPA-MED OFFICERS 5281010230 SALARIES & ALLOWANCES-OFFICERS-OFFICIATING ALLOW 5281010240 SALARIES & ALLOWANCES-OFFICERS-CONVEYANCE SUBSIDY 5281010250 SALARIES & ALLOWANCES-OFFICERS-TRANSPORT ALLOWANCE 5281010260 SALARIES & ALLOWANCES-OFFICERS-LEAVE ENCASHMENT 5281010280 SALARIES & ALLOWANCES-OFFICERS-DEPUTATION ALLOW 5281010310 SALARIES & ALLOWANCES-OFFICERS-FAM PLAN INC (INCR) 5281010330 SALARIES & ALLOWANCES-OFFICERS-RATIONALN ADJUST 5281010340 SALARIES & ALLOWANCES-OFFICERS-STAGNATION BENEFIT 5281010350 SALARIES & ALLOWANCES-OFFICERS-LVEN-PST RET-ACT VL 5281010360 SALARIES & ALLOWANCES-OFFICERS-OTHER ALLOWANCES 5281010370 SALARIES & ALLOWANCES-OFFICERS-REM LOC ALLOWANCE 5281010380 SALARIES & ALLOWANCES-OFFICERS-SCO ENCASHMENT 5281020010 SALARIES & ALLOWANCES-STAFF-BASIC PAY 5281020020 SALARIES & ALLOWANCES-STAFF-DA-FIXED 5281020030 SALARIES & ALLOWANCES-STAFF-VDA 5281020040 SALARIES & ALLOWANCES-STAFF-ADHOC 5281020050 SALARIES & ALLOWANCES-STAFF-SPECIAL PAY 5281020060 SALARIES & ALLOWANCES-STAFF-PERSONAL PAY 5281020080 SALARIES & ALLOWANCES-STAFF-SPECIAL OIL ALLOWANCE 5281020090 SALARIES & ALLOWANCES-STAFF-HOUSE RENT ALLOWNACE 5281020100 SALARIES & ALLOWANCES-STAFF-HOUSE RENT SUBSIDY 5281020110 SALARIES & ALLOWANCES-STAFF-SHIFT ALLOWANCE 5281020120 SALARIES & ALLOWANCES-STAFF-CCA 5281020130 SALARIES & ALLOWANCES-STAFF-NORTH EAST ALLOWANCE 5281020140 SALARIES & ALLOWANCES-STAFF-REIMB OF TEA EXPENSES 5281020150 SALARIES & ALLOWANCES-STAFF-REIMB OF WASHING EXP 5281020160 SALARIES & ALLOWANCES-STAFF-SPECIAL ALLOWANCE 5281020170 SALARIES & ALLOWANCES-STAFF-CONSTRUCTION ALLOWANCE 5281020210 SALARIES & ALLOWANCES-STAFF-CASH HANDLING ALLOW 5281020230 SALARIES & ALLOWANCES-STAFF-OFFICIATING ALLOWANCE 5281020240 SALARIES & ALLOWANCES-STAFF-CONVEYANCE SUBSIDY 5281020260 SALARIES & ALLOWANCES-STAFF-LEAVE ENCASHMENT 5281020280 SALARIES & ALLOWANCES-STAFF-DEPUTATION ALLOWANCE
189
5281020290 SALARIES & ALLOWANCES-STAFF-LTS VARIATION 5281020310 SALARIES & ALLOWANCES-STAFF-FAM PLAN INC (INCR) 5281020330 SALARIES & ALLOWANCES-STAFF-RATIONALISATION ADJUST 5281020340 SALARIES & ALLOWANCES- STAFF-STAGNATION BENEFIT 5281020350 SALARIES & ALLOWANCES-STAFF-REMOTE LOCATION ALLOW 5281020360 SALARIES & ALLOWANCES-STAFF-OTHER ALLOWANCES 5281020370 SALARIES & ALLOWANCES-STAFF-LEV ENC-PST RET-ACT VL 5281020380 SALARIES & ALLOWANCES-ERP STAFF 5281030010 SALARIES & ALLOWANCES-LABOUR/SERVICES-BASIC SALARY 5281030020 SALARIES & ALLOWANCES-LABOUR/SERVICES-DA 5281030040 SALARIES & ALLOWANCES-LABOUR/SERVICES-INTRM RELIEF 5281030090 SALARIES & ALLOWANCES-LABOUR/SERVICES-HRA 5281030120 SALARIES & ALLOWANCES-LABOUR/SERVICES-CCA 5281030260 SALARIES & ALLOWANCES-LABOUR/SERVICES-LEAVE ENCASH 5281030330 SALARIES & ALLOWANCES-LABOUR/SERVICES-RATLN ADJUST 5281030360 SALARIES & ALLOWANCES-LABOUR/SERVICES-OTHER ALLOW 5281030380 SALARIES & ALLOWANCES-ERP LABOUR 5281040000 SALARIES & ALLOWANCES-WAGES-CASUAL EMPLOYEES 5281050000 SALARIES & ALLOWANCES-FOREIGN TECHNICIANS 5281050350 SALARIES & ALLOWANCES-LBSR-LEV ENC-PST RET-ACT VL 5281120000 SALARIES & ALLOWANCES-STAFF-OVERTIME CLERICAL/SUPV 5281130000 SALARIES & ALLOWANCES-STAFF-OVERTIME-LBSR 5281140000 SALARIES & ALLOWANCES-OVERTIME-CASUAL EMPLOYEES 5281160000 SALARIES & ALLOWANCES-OVERTIME-TANK TRUCK DRIVERS 5281210000 SALARIES & ALLOWANCES-OFFICERS-EX-GRATIA 5281220000 SALARIES & ALLOWANCES-STAFF-EX-GRATIA 5281240000 SALARIES & ALLOWANCES-CASUAL LABOUR-EX-GRATIA 5281310000 SALARIES & ALLOWANCES-OFF-PLIS- (REWARD) 5281320000 SALARIES & ALLOWANCES-STAFF-PLIS- (REWARD) 5281330000 SALARIES & ALLOWANCES-LABOUR-PLIS- (REWARD) 5281410000 SALARIES & ALLOWANCES-OFFICERS-PROD INC 5281420000 SALARIES & ALLOWANCES-STAFF-PROD INC 5281430000 SALARIES & ALLOWANCES-LABOUR/SERVICES-PROD INC 5281510000 SALARIES & ALLOWANCES-OFFICERS-RETRECHMENT COMP 5281520000 SALARIES & ALLOWANCES-STAFF-RETRECHMENT COMP 5282110000 CONTRIBUTION TO PROVIDENT FUND-OFFICERS 5282120000 CONTRIBUTION TO PROVIDENT FUND-STAFF 5282300000 CONTRIBUTION TO FOREIGN SERVICES DEPUTATION 5282330000 CONTRIBUTION TO PROVIDENT FUND-LABOUR/SERVICES 5282350000 CONTRIBUTION TO FAMILY PENSION FUND-OFFICERS 5282360000 CONTRIBUTION TO FAMILY PENSION FUND-STAFF 5282370000 CONTRIBUTION TOWARDS EPS-95-OFFICERS 5282380000 CONTRIBUTION TOWARDS EPS-95-STAFF 5282390000 CONTRIBUTION TOWARDS EPS-95-LABOUR 5282410000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-OFF 5282420000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-STF 5282430000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-LAB 5282510000 CONTRIBUTION TO GRATUITY FUND-OFFICERS
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5282520000 CONTRIBUTION TO GRATUITY FUND-STAFF 5282530000 CONTRIBUTION TO GRATUITY FUND-LABOUR /SERVICES 5282540000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-OFF 5282550000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-STAFF 5282660000 CONTRIBUTION TO LEAVE ENCASHMENT FUND 5283010000 VOLUNTARY RETIREMENT COMPENSATION- OFFICERS 5283020000 VOLUNTARY RETIREMENT COMPENSATION-STAFF 5283030000 VOLUNTARY RETIREMENT COMPENSATION-LABOUR 5283040000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-OFF 5283050000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-STF 5283060000 VOLUNTARY RETIREMENT COMPENSATION-EXP TRF-DEF REV 5283070000 AMORTISATION OF VOL RET COMP-EXP ON VRS AMORTISED 5284000010 STAFF WELF-HOLIDAY HOME EXPENSES 5284000030 STAFF WELF-MEDICINES USED IN HOSPTAL 5284000040 STAFF WELF-RETAINERS FEE TO VISITING DOCTOR 5284000050 STAFF WELF-GENERAL EXPENSES OF HOSPITAL 5284000060 STAFF WELF-EXPENDITURE ON MEDICINES-TOWNSHIP 5284010010 STAFF WELF-PMT TO NOMINATED HOSPITAL-OFFICERS 5284010011 STAFF WELF-REIM MED EXP (RECOG/NOM)-OFFICERS 5284010012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-OFFICER 5284010013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-OFFICER 5284010014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-OFFICER 5284010015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-OFFICER 5284010020 STAFF WELF-REIM MED EXP DOMIC. (NON NOM)-OFFICERS 5284010021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-OFF 5284010022 STAFF WELF-SPECTACLES/HRGAID-OFFICERS 5284010023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-OFFICERS 5284020010 STAFF WELF-PMT TO NOMINATED HOSPITAL-STAFF 5284020011 STAFF WELF-REIM MED EXP (RECOG/NOM)-STAFF 5284020012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-STAFF 5284020013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-STAFF 5284020014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-STAFF 5284020015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-STAFF 5284020020 STAFF WELF-REIM MED EXP DOMIC.(NON NOM)-STAFF 5284020021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-STAFF 5284020022 STAFF WELF-SPECTACLES/HRGAID-STAFF 5284020023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-STAFF 5284030010 STAFF WELF-PMT TO RECOGNISED HOSPITAL-LBSR 5284030011 STAFF WELF-REIM MED EXP (RECOG/NOM)-LBSR 5284030020 STAFF WELF-REIM MED EXP DOMIC(NON NOM)-LBSR 5284030021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-LBSR 5284030022 STAFF WELF-SPECTACLES/HRGAID-LBSR 5284030023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-LBSR 5284070000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET OFF 5284070001 STAFF WELF-MED EXP HOSPITALISATION(NOM)-RET OFF 5284070002 STAFF WELF-MED EXP HOSPITALISATION(NONNOM)-RET OFF 5284080000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET STAFF 5284080001 STAFF WELF-MED EXP HOSPITALAISATION(NOM)-RET STAFF
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5284080002 STAFF WELF-MED EXP TO SPOUSE OF DECEASED EMP 5284080003 STAFF WELF-MED EXP HOSPITALAISATION(NONNOM)-RET ST 5284090000 STAFF WELF EXP-MED EXP-PMT TO CISF PERSONNEL 5284100000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-OFF 5284100020 STAFF WELF-REHABILITATION GRANT(ONE TIME PAYMENT) 5284102010 STAFF WELF-WORKMEN COMPENSATION-OTHERS 5284110000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-STAFF 5284130010 STAFF WELF-WORKMEN COMPENSATION-LABOUR 5284210000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE- OFF 5284220000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE-STAFF 5284230000 STAFF WELF-REHAB ALLOW TO DECEASED SPOUSE-LABOUR 5284300010 STAFF WELF-CANTEEN SUBSIDIES 5284300020 STAFF WELF-OTHER CANTEEN EXPENSES 5284400040 STAFF WELF-EMPLOYEES INSTITUTE/OFFICER'S CLUB 5284400050 STAFF WELF-EXPENSES OF SCHOOLS 5284400060 STAFF WELF-HOUSE JOURNAL 5284400070 STAFF WELF-EXPENSES RELATED TO SPORTS 5284400080 STAFF WELF-AWARDS FOR LEARNING HINDI 5284400090 STAFF WELF-SCHOOL UNIFORM 5284400110 STAFF WELF-CLUB SUBSCRIPTION / MEMBERSHIP FEE 5284400120 STAFF WELF-PERSNAL ACCIDENT / AIR TRAVEL INSURANCE 5284400130 STAFF WELF-CONTRIBUTION TO MAGAZINE CLUB 5284400140 STAFF WELF-OTHER EXPENSES 5284400160 STAFF WELF-AWARD FOR SUGGESTION SCHEME 5284400171 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-OFF 5284400172 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-STAFF 5284400173 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-LABOUR 5284400180 STAFF WELF-REIMB OF MEMBERSHIP FEES OF PROF BODIES 5284400190 STAFF WELF-SPECIAL AWARD TO MERITORIOUS CHILDREN 5284400260 STAFF WELF-COMPASSIONATE GRAT/EXG PAID-OFFICERS 5284400261 STAFF WELF-COMPASSIONATE GRAT & EXG PAID-STAFF 5284400262 STAFF WELF-COMPASSIONATE GRAT & EXG PAID- LABOUR 5284410200 STAFF WELF-LUNCH SUBSIDY-OFFICERS 5284410210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES-OFFICERS 5284410215 STAFF WELF-REIBURSEMENT OF NEWSPAPERS-OFFICERS 5284410220 STAFF WELF-LEAVE TARVEL CONCESSION- OFFICERS 5284410221 STAFF WELF-LEAVE TARVEL CONCESSION-DA- OFFICERS 5284410230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-OFF 5284410231 STAFF WELF-HIRING OF ACCOM DURING LTC- OFF 5284410240 STAFF WELF-LEAVE FARE ASSISTANCE-OFFICERS 5284410250 STAFF WELF-GROUP INSURANCE SCHEME- OFFICERS 5284410260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-OFFICERS 5284410270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-OFF 5284410280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-OFFICERS 5284420010 STAFF WELF-ESI CONTRIBUTION-STAFF 5284420020 STAFF WELF-TRANSPORT FACILITY-STAFF 5284420200 STAFF WELF-LUNCH SUBSIDY-STAFF 5284420210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES- STAFF
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5284420220 STAFF WELF-LEAVE TARVEL CONCESSION-STAFF 5284420221 STAFF WELF-LEAVE TARVEL CONCESSION-DA-STAFF 5284420230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-STAFF 5284420231 STAFF WELF-HIRING OF ACCOM DURING LTC- STAFF 5284420240 STAFF WELF-LEAVE FARE ASSISTANCE-STAFF 5284420250 STAFF WELF-GROUP INSURANCE SCHEME-STAFF 5284420260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-STAFF 5284420270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-STAFF 5284420280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-STAFF 5284430010 STAFF WELF-ESI CONTRIBUTION-LABOUR SERVICES 5284430030 LABOUR / SERVICES- OTHERS 5284430200 STAFF WELF-LUNCH SUBSIDY-LABOUR SERVICES 5284430210 STAFF WELF-REIM OF SKILL UPDATION EXP-LAB/SER 5284430220 STAFF WELF-LEAVE TARVEL CONCESSION-LABOUR SERVICES 5284430230 STAFF WELF-LEAVETRAVEL CONCESSION(ENCASH)-LAB/SER 5284430231 STAFF WELF-HIRING OF ACC DURING LTC-LAB/SER 5284430240 STAFF WELF-LEAVE FARE ASSISTANCE- LABOUR SERVICES 5284430250 STAFF WELF-GROUP INSURANCE SCHEME- LABOUR SERVICES 5284430260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-LAB/SR 5284430270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-LAB/SR 5284430280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-LAB/SR 5284500010 STAFF WELF-EMP PF-AUDIT FEES AND OUT OF POCKET EXP 5284500020 STAFF WELF-EMP PF-ADMINISTRATION & INSPECTION CHGS 5284500030 STAFF WELF-EMP PF-REIM OF LOSS OF EPF TRUST 5284500040 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-OFFICER 5284500050 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-STAFF 5290100010 RENT-LAND RENT/LEASE PREMIUM-REF/PIPLNS/MRKTNG 5290100020 RENT-LAND RENT/LEASE PREMIUM-TOWNSHIP 5290100030 RENT-RAIL BRIDGES 5290100040 RENT-OFFICE ACCOMODATION/GODOWNS/GARRAGES,ETC. 5290100050 RENT-LEASE RENT FOR RESIDENTIAL ACCOMODATION 5290100060 RENT-GUEST HOUSE 5290100070 RENT-ACCOMODATION FOR MEDICAL TREATMENT 5290100090 RENT-ON STORAGE TANKAGES 5290100100 RENT-ROS/S/W ASSETS/LPG DISTRIDUTORS 5290100110 RENT-CORPUS FUND-LPG 5290100120 RENT-EMENGENCY SERVICE CELL 5290100130 RENT-OTHERS 5290110080 RENT-SELF LEASED-OFFICERS 5290120080 RENT-SELF LEASED-STAFF 5290130080 RENT-SELF LEASED-LABOUR 5290200010 INSURANCE-OIL STOCKS 5290200020 INSURANCE-VEHICLES/TANK TRCKS/AVIATION REFUELLERS 5290200030 INSURANCE-AVIATION REFUELLING 5290200040 INSURANCE-AIR TRAVEL 5290200050 INSURANCE-COASTAL MOVEMENT 5290200060 INSURANCE-PRM FOR CR OIL STORED IN OT OIL CO TANKS 5290200070 INSURANCE-PRM FOR FIN PR STORED IN OT OIL CO TANKS
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5290200080 INSURANCE-LPG BOTTLING PLANT 5290200090 INSURANCE-LPG CYLINDERS 5290200100 INSURANCE-FIRE EXPLOSION/EARTHQUAKE ETC. 5290200110 INSURANCE-MARINE INSURANCE 5290200120 INSURANCE-LOSS OF PROFIT INSURANCE 5290200130 INSURANCE-THIRD PARTY LIABILITY RISK INSURANCE 5290200140 INSURANCE-EMERGENCY RISK INSURANCE 5290200150 INSURANCE - OTHERS 5290300010 RATES & TAXES-REFINERY/PIPELINES(GENERAL) 5290300020 RATES & TAXES-ELECTRICITY DUTY 5290300030 RATES & TAXES-IMPORT LICENCE FEE 5290300040 RATES & TAXES-VEHICLE TAX 5290300050 RATES & TAXES-STAMP DUTY 5290300060 RATES & TAXES-LISNC FEE FOR COMMUNICATION NETWORK 5290300070 RATES & TAXES-PROFESSIONAL TAX 5290300080 RATES & TAXES-PROPERTY TAX 5290300090 RATES & TAXES-STORAGE LICENCE FEES 5290300100 RATES & TAXES-STAMP VER CALB FEES(EXC TNK/TRK/REF) 5290300120 RATES & TAXES-OTHERS 5290400000 DONATIONS 5290500010 PAYMENTS TO AUDITORS-AUDIT FEES 5290500020 PAYMENTS TO AUDITORS-TAX AUDIT FEES 5290500030 PAYMENTS TO AUDITORS-OTHER SERVICES (TAX MATTERS) 5290500040 PAYMENTS TO AUDITORS-OTHER SERVICES (FOR ISS CERT) 5290500050 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(AUDIT) 5290500060 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(TAX AUDIT) 5290500070 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(AUDIT) 5290500080 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(TAX AUDIT) 5290600010 TRAV & CONV-OFF TOUR (FOREIGN)-TICKET 5290600020 TRAV & CONV-OFF TOUR (FOREIGN)-DAILY ALLOWANCE 5290600021 TRAV & CONV-OFF TOUR (FOREIGN)-HOTEL ACCOMODATION 5290600022 TRAV & CONV-OFF TOUR (FOREIGN)-CONVEYANCE/OTHERS 5290600030 TRAV & CONV-TRAVELING FOR TRAINING-(FOREIGN) 5290600041 TRAV & CONV-MILEAGE ALLOWANCE-FIELD STAFF 5290600042 TRAV & CONV-DAILY ALLOWANCE-FIELD STAFF 5290600043 TRAV & CONV-HOTEL ACCOMODATION-FIELD STAFF 5290600044 TRAV & CONV-COST OF TICKET-FIELD STAFF 5290600051 TRAV & CONV-OFF TOUR (INLAND)-TICKET 5290600052 TRAV & CONV-OFF TOUR (INLAND)-DAILY ALLOWANCE 5290600053 TRAV & CONV-OFF TOUR (INLAND)-HOTEL ACCOMODATION 5290600054 TRAV & CONV-OFF TOUR (INLAND)-CONVEYANCE/OTHERS 5290600060 TRAV & CONV-TRAV FOR TRAINING FACULTY (INLAND) 5290600070 TRAV & CONV-TRAVELLING ALLOWANCE ON TRASFER 5290600080 TRAV & CONV-REIM OF MAINT EXP CAR-OFFICERS/STAFF 5290600090 TRAV & CONV-REIM OF MAINT EXP SCOOTER-OFFICERS 5290600100 TRAV & CONV-REIM OF MAINT EXP SCOOTER-STAFF 5290600110 TRAV & CONV-REIM OF EXPENSES FOR RECRUITMENT 5290600120 TRAV & CONV-REIMBERSEMENT OF LOCAL CONVEYANCE
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5290600130 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-OFFICERS 5290600131 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-STAFF 5290600140 TRAV & CONV-LOCAL TECH/DELEGATES/CONSULTANTS 5290600150 TRAV & CONV-FOREIGN TECH/DELEGATES/CONSULTANTS 5290600170 TRAV & CONV-OTHERS 5290600180 OTH EXP-P.O.L.(EXP ON VEHICLES)-CARS 5290600190 OTH EXP-P.O.L.(EXP ON VEHICLES)-BUSES 5290600200 OTH EXP-P.O.L.(EXP ON VEHICLES)-PETROL BOATS 5290600210 OTH EXP-P.O.L.(EXP ON VEHICLES)-OTHERS 5290700010 COMMUNICATION EXP-POSTAGE & TELEGRAM 5290700020 COMMUNICATION EXP-TELEPHONE CHARGES-OFFICE 5290700030 COMMUNICATION EXP-TELEPHONE CHARGES-RESIDENTIAL 5290700040 COMMUNICATION EXP-TELEX\TELEPRINTER\FAX\RABMN CHG 5290700050 COMMUNICATION EXP-WIRELESS CHARGES 5290700060 COMMUNICATION EXP-COURIER SERVICE 5290700070 COMMUNICATION EXP-VOICE COMMUNICATION NET WORK 5290700080 COMMUNICATION EXP-OTHERS 5290700090 COMMUNICATION EXP-MOBILE PHONES 5290800010 PRN & STN-PRINTING EXPENSES 5290800020 PRN & STN-STATIONARY ITEMS 5290800030 PRN & STN-PHOTO COPYING/MICROFILMING ETC. 5290800040 PRN & STN-OTHERS 5290900010 ELEC & WATER-ELECTRICITY CHGS-REF/PIPLN/MKTNG 5290900020 ELEC & WATER-ELECTRICITY CHARGES-TOWNSHIP 5290900030 ELEC & WATER-WATER CHARGES-TOWNSHIP 5290900040 ELEC & WATER-WATER CHARGES-REF/PPL/MKTG 5290900070 ELEC & WATER-POWER & FUEL-OTHER THAN MANUFACTURE 5290900080 ELEC & WATER-OTHERS 5290900090 OTH EXP-CONS OF OWN PROD FOR TT/AV REF CARS, ETC. 5290900100 OTH EXP-CONSUMPTION OF OWN PRODUCTS FOR OTHERS 5290900110 OTH EXP-FUEL PUR FOR RUN OF TT/AV REF CARS, ETC. 5291000010 BANK CHARGES-L/C AND BANK GUARANTEE CHARGES 5291000020 BANK CHARGES-CHARGES INCURRED ON OWN INSTRUMENTS 5291000030 BANK CHARGES-CHARGES INCURRED ON CUST INSTRUMENTS 5291000040 BANK CHARGES-CHEQUES & DDS NEGOTIATING CHARGES 5291000050 BANK CHARGES-DISC CHARGES ON BILLS OF EXCHANGE 5291000060 BANK CHARGES-L/C CHGS IN RESPECT OF CRUDE IMPORTS 5291000070 BANK CHARGES-CRUDE IMPORTS 5291000080 BANK CHARGES-P.D.S. 5291000090 BANK CHARGES-ST FOREIGN CREDITS-TRANS/COMT FEES 5291000100 BANK CHARGES-L/C,BANK & OTH CHG ON BS OIL/ADDITIVE 5291000110 BANK CHARGES-L/C & BANK CHARGES BOMBAY HIGH CRUDE 5291000130 BANK CHARGES-REIMBURSEMENT TO CUSTOMERS 5291000135 BANK CHARGES-NON SAP-REIMBURSEMENT TO CUSTOMERS 5291000150 BANK CHARGES-OTHERS 5291000160 BANK CHARGES-CMP FACILITY 5291100010 BAD DEBTS,ADVANCES,CLAIMS W/O-REV LOSSESS W/O 5291100020 BAD DEBTS,ADVANCES,CLAIMS W/O-RLY CLAIM<RS.250 W/O
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5291100030 BAD DEBTS,ADVANCES,CLAIMS W/O-DEPOSITS W/O 5291100040 BAD DEBTS,ADVANCES,CLAIMS W/O-BAD DEBTS W/O 5291100050 BAD DEBTS,ADVANCES,CLAIMS W/O-ADVANCES W/O 5291100060 BAD DEBTS,ADVANCES,CLAIMS W/O-CLAIMS W/O 5291200010 LOSS ON ASSETS SOLD, LOST OR W/O-OTH CAP LOSSES 5291200020 LOSS ON ASSETS SOLD, LOST OR W/O-DUE TO FIRE 5291200030 LOSS ON ASSETS SOLD, LOST OR W/O-ENB/PET ASSET W/O 5291200040 LOSS ON ASSETS SOLD, LOST OR W/O-INVESTMENTS 5291200050 LOSS ON ASSETS SOLD, LOST OR W/O-FIXED ASSETS 5291200060 LOSS ON ASSETS SOLD, LOST OR W/O-STORES 5291200070 LOSS ON ASSETS SOLD, LOST OR W/O-SOLD TO EMPLOYEE 5291300010 TECHNICAL ASSISTANCE FEES-EIL 5291300020 TECHNICAL ASSISTANCE FEES-OTHERS 5291400010 EXCHANGE RATE FLUCTUATION-EXCHANGE RATE DIFF-LOSS 5291400020 EXCHANGE RATE FLUCTUATION-CURRENCY VALUATION-LOSS 5291400030 OTH EXP-SMALL PRICE DIFFERENCE ACCOUNT 5291400040 INVENTORY REVALUATION DIFFERENCE-CRUDE 5291400050 EXCHANGE RATE FLUCTUATION-CURRENCY TRANS-LOSS 5291400060 EXCHANGE RATE FLUCTUATION-FOREIGN EXCHANGE LOSS 5291400070 INVENTORY REVALUATION DIFFERENCE-FINISHED PRODUCTS 5291400080 INVENTORY REVALUATION DIFFERENCE-REVENUE STORES 5291400090 INVENTORY REVALUATION DIFFERENCE-PKG & DRUM SHEETS 5291400100 INVENTORY REVALUATION DIFFERENCE-BASE OIL 5291400110 INVENTORY REVALUATION DIFFERENCE-ADDITIVE 5291400120 INVENTORY REVALUATION DIFFERENCE-RAW MATL OTHERS 5291500010 PROVISION FOR CAPITAL LOSSES 5291500020 PROVISION FOR LOSS ON REVENUE STORES 5291500030 PROVISION FOR LOSS IN COST OF INVESTMENT 5291500040 PROVISION FOR LOSS OF CAPITAL STORES 5291500050 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATL OTHERS 5291500051 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATERIALS 5291500052 LOSS ON ASSETS SOLD, LOST OR W/O-FINISHED GOODS 5291500053 PRICE DIFFERENCE-RAW MATERIAL OTHERS 5291500054 CON-STORES AND SPARES PRICE DIFFERENCE 5291500055 PRICE DIFFERENCE-CRUDE 5291500056 FINISHED GOODS PRICE DIFFERENCE 5291500057 PACKAGES AND DRUM SHEETS PRICE DIFFERENCE 5291500058 PRICE DIFFERENCE-BASE OIL 5291500059 PRICE DIFFERENCE-ADDITIVES 5291500060 PROVISION FOR DOUBTFUL DEBTS 5291500070 PROVISION FOR DOUBTFUL ADVANCES 5291500080 PROVISION FOR DOUBTFUL CLAIMS 5291500090 PROVISION FOR DOUBTFUL DEPOSITS 5291600010 SECURITY FORCE EXPENSES-C.I.S.F. 5291600020 SECURITY FORCE EXPENSES-COAST GUARD AUTHORITY 5291600030 SECURITY FORCE EXPENSES-BRIDGE PATROLLING 5291600040 SECURITY FORCE EXPENSES-OTH SP SECURITY FORCE 5291600050 SECURITY FORCE EXPENSES-ARMED GUARDS
196
5291600060 SECURITY FORCE EXPENSES-TERRITORIAL ARMY 5291600070 SECURITY FORCE EXPENSES-OTHERS 5291700010 OTH EXP-MEDIA ADVERTISEMENTS IN INDIA 5291700020 OTH EXP-EXHIBITION AND FILMS 5291700030 OTH EXP-PHOTOGRAPHS AND PUBLICATIONS 5291700040 OTH EXP-DIARIES,CALENDARS,GIVE AWAYS < RS.1000 5291700050 OTH EXP-DIARIES, CALENDARS,GIVE AWAYS > RS.1000 5291700060 OTH EXP-OTHER PUBLIC RELATIONS EXPENSES 5291700070 OTH EXP-SOUVENIR ADV-OTHER THAN POLITICAL PARTIES 5291700080 OTH EXP-SOUVENIR ADVERTISEMENT-POLITICAL PARTIES 5291700090 OTH EXP-ADVERTISEMENT AND PUBLICITY OUTSIDE INDIA 5291800010 SALES PROM EXP-SUDHA JOSHI COMMITTEE REC 5291800020 SALES PROM EXP-TV,RADIO,ETC-PUBLICITY EXP 5291800030 SALES PROM EXP-SUBSIDIES-WATER & ELECTRICITY 5291800040 SALES PROM EXP-UNIFORM-RO/LPG DIST ATTENDANTS 5291800050 SALES PROM EXP-SPORTS CAMPAIGNS/SEMINARS 5291800060 SALES PROM EXP-DEALER'S STAFF TRAINING 5291800070 SALES PROM EXP-DEALER'S CONVENTION 5291800080 SALES PROM EXP-BANNERS,BUNTINGS,HOARDINGS&RALLIES 5291800090 SALES PROM EXP-REPAINTING OF ROS/SHOW ROOMS 5291800100 SALES PROM EXP-RECOVERY OF COST OF TANKAGE 5291800110 SALES PROM EXP-MODERNISATION OF 'B' SITE ROS 5291800120 SALES PROM EXP-PRINTING & PUBLICATION OF BOOKLETS 5291800140 SALES PROM EXP-OUTSIDE INDIA 5291800150 SALES PROM EXP-SUBSIDY-DLR/DIST OTH THAN UNIFORM 5291800160 SALES PROM EXP-INCENTIVE TO ROs FOR SELLING LUBES 5291800170 SALES PROM EXP-SALES PROMOTION FOR SERVO SHOPS 5291900010 HANDLING EXPENSES-GRASS CUTTING/GARDENING 5291900020 HANDLING EXPENSES-OTHERS 5292000010 HANDLING EXPENSES-BULK PRODUCTS 5292000020 HANDLING EXPENSES-PACKED PRODUCTS-LPG 5292000030 HANDLING EXPENSES-PACKED PRODUCTS-OTHERS 5292000040 HANDLING EXPENSES-PACKED PRODUCTS-LUBES & GREASES 5292000050 HANDLING EXPENSES-FRT ON CYL-TO/FROM FILLING BASE 5292000060 HANDLING EXPENSES-FRT ON CYL-TO/FROM REPAIRERS 5292000070 HANDLING EXPENSES-SERVICE TAX ON NON-PRODUCT ITEMS 5292000080 HANDLING EXPENSES-SERVO STOCKISTS 5292000090 HANDLING EXPENSES-DEPOT OPERATING EXPENSES 5292000100 HANDLING EXPENSES-SERVICE CHG-INT DEPOT WITH MD 5292000110 HANDLING EXPENSES-CONTAINER HANDLING CHARGES 5292000120 HANDLING EXPENSES-COCO, JRO ETC 5292100000 EXPENSES ON ENABLING FACILITIES 5292200010 OTH EXP-FAMILY PLANNING INCENTIVE 5292200050 OTH EXP-RECRUITMENT EXPENSES 5292200060 TERRITORIAL ARMY EXPENSES 5292200070 OTH EXP-CONT/MEMBERSHIP FEES TO TRADE BODIES 5292200080 OTH EXP-EXP IN RO PANEL FOR ALL BASE STOCK/CRUDE 5292200090 OTH EXP-CALCULATORS ETC.
197
5292200100 OTH EXP-EXPORT EXPENSES 5292200110 OTH EXP-CUSTOMS/RAILWAY STAFF SUPERVISION CHARGES 5292200120 OTH EXP-DISMANTLING EXPENSES 5292200130 OTH EXP-DESHAPING OF CYLINDERS 5292200140 OTH EXP-BROKERAGE ON RENTED ACC/COM TO EST AGENTS 5292200150 OTH EXP-PENALTIES 5292200160 OTH EXP-BROKERAGE ON PDS 5292200170 OTH EXP-DELEARSHIP/DISTRIBUTIONSHIP INTERVIEW EXP 5292200180 OTH EXP-EXPORT PROJECT EXPENSES 5292200190 OTH EXP-ISI CERT & OTHER EXP REIM TO NUTAN MANF 5292200200 OTH EXP-COM/SERVICE CHARGES PAYABLE ON INVESTMENT 5292200210 OTH EXP-COMMITMENT/SERVICE CHARGES ON FOREIGN LOAN 5292200220 OTH EXP-ENERGY CONSERVATION 5292200230 OTH EXP-CITY BANK CREDIT CARD 5292200240 OTH EXP-REM FOR WORKING ON HOLIDAYS/EXTENDED HOURS 5292200250 OTH EXP-HORTICULTURE EXPENSES 5292200260 OTH EXP-TEA/SNACKS/LUNCH TO VISITORS IN OFFICE 5292200270 OTH EXP-BRIEF CASE EXPENSES 5292200280 OTH EXP-LABOUR, COOLI & PORTER CHARGES 5292200290 OTH EXP-CARPETS,CURTAINS,MATTRESS INC CLEANING,ETC 5292200300 OTH EXP-SPONSERSHIP OF SEMINARS AND SPORTS EVENTS 5292200301 OTH EXP-GIFTS PRESENTED TO DELEGATES 5292200302 OTH EXP-EXPENSES ON AWARDS 5292200303 OTH EXP-AWARD FOR SUGGESTION SCHEME PAYABLE TO EMP 5292200304 OTH EXP-FURNITURE AND FIXTURE CHARGED TO REVENUE 5292200305 OTH EXP-REVENUE STAMPS 5292200306 OTH EXP-MISCELLANEOUS 5292200307 OTH EXP-CALL CENTER EXPENSESFOR SUNDARAM CARD 5292200308 OTH EXP-CAR HIRE CHARGES FOR GM/ED 5292200310 OTH EXP-I S F L 5292210320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-OFFICERS 5292220320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-STAFF 5292300010 OTH EXP-HIRE CHARGES-EQUIPMENT & APPLIANCES 5292300020 OTH EXP-HIRE CHARGES-FURNITURE & FIXTURE 5292300030 OTH EXP-HIRE CHARGES-CAR/JEEPS 5292300040 OTH EXP-HIRE CHARGES-BUSES 5292300050 OTH EXP-HIRE CHARGES-OTHERS 5292300060 OTH EXP-BUS HIRE CHARGES-TOWNSHIP 5292400010 OTH EXP-BOOKS, PERIODICALS, NEWSPAPER, ETC. 5292400020 OTH EXP-SUBSCRIPTION FOR PTI-REUTER NEWS SERVICE 5292500010 OTH EXP-ENTERTAINMENT EXPENSES-FOREIGN DELEGATES 5292500020 OTH EXP-ENTERTAINMENT EXPENSES-OTH WITH VOUCHERS 5292500030 OTH EXP-ENTERTAINMENT EXPENSES-OTH ON CERT BASIS 5292600010 OTH EXP-EXPENDITURE ON INCOME TAX PROCEEDINGS 5292600020 OTH EXP-LEGAL FEES-ADVOCATES 5292600030 OTH EXP-OTHER CONSULTANT FEES 5292600040 OTH EXP-CONSULTANT-OUT-OF-POCKET EXPENSES 5292600050 OTH EXP-SURVEY AND INVESTIGATION EXPENSES
198
5292600060 OTH EXP-OTH THAN STATUTORY AUDITOR'S AUDIT FEES 5292600070 OTH EXP-OTH THAN STAT AUDITOR'S OUT OF POCKET EXP 5292600080 OTH EXP-DIRECTOR FEES 5292600090 OTH EXP-CONTRIBUTION TO LERC 5292600100 OTH EXP-CONTRIBUTION TO PCRA 5292600110 OTH EXP-REGISTRAR FEES 5292600120 OTH EXP-LISTING FEES 5292600130 OTH EXP-TESTING/INSPECTION CHARGES 5292600140 OTH EXP-PAYMENT TO RAILWAY CLAIM AGENT 5292600150 OTH EXP-BOILER INSPECTION CHARGES 5292600160 OTH EXP-ISO CERTIFICATION EXPENSES 5292600170 OTH EXP-OTHER LEGAL EXPENSES 5292700010 OTH EXP-TRN EXP-PAYMENT TO OUTSIDE FACULTY 5292700020 OTH EXP-TRN EXP-PAYMENT TO TRN INSTITUTIONS 5292700030 OTH EXP-TRN EXP-HONORARIUM TO FACULTY MEMBERS 5292700040 OTH EXP-TRN EXP-HOTEL CHARGES FOR TRN / SEMINAR 5292700050 OTH EXP-TRN EXP-STIPEND TO GET'S / MT'S 5292700060 OTH EXP-TRN EXP-STIPEND TO TRADE APPRENTICES 5292700070 OTH EXP-TRN EXP-STIPEND TO HOUSE SURGEONS 5292700080 OTH EXP-TRN EXP-OTHERS 5292700090 OTH EXP-TRN EXP-STIPEND TO INDUSTRIAL/COST TRAINEE 5292800000 OTH EXP-DEMURRAGE AND WHARFAGE ON STORES & SPARES 5292900010 OTH EXP-CONTRIBUTION TO GOVT. AGENCIES - GENERAL 5292900020 OTH EXP-CONTRIBUTION TO GOVT AGENCIES-TRADE BODIES 5293000000 OTH EXP-COMMITMENT CHARGES 5293100000 OTH EXP-INCOME TAX ON FOREIGN CONTRACTS 5293200000 OTH EXP-START UP EXPENSES 5293300000 OTH EXP-CROP COMPENSATION FOR RIGHT OF WAY 5293400010 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-EIL 5293400020 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-OTH 5293500010 OTH EXP-RURAL DEV PROGRAMME-OTHERS 5293500020 OTH EXP-RURAL DEV PROGRAM-VILLAGE MEDICAL PROJECTS 5293500030 OTH EXP-RURAL DEV PROGRAMME-SOCIAL FOREST 5293600000 OTH EXP-POLLUTION CONTROL EXPENSES 5293700010 OTH EXP-COMMUNITY DEV-SOCIAL DEV EXPENSES 5293700020 OTH EXP-COMMUNITY DEV-ON SPECIAL COMPONENT PLAN 5293700030 OTH EXP-COMMUNITY DEV-ON TRIBAL SUB-PLAN (TSP) 5293700040 OTH EXP-COMMUNITY DEV-FINANCIAL ASSISTANCE 5293700050 OTH EXP-COMMUNITY DEV-PROVIDING CLEAN DR WATER 5293700060 OTH EXP-COMMUNITY DEV-HEALTH AND MEDICAL CARE 5293700070 OTH EXP-COMMUNITY DEV-TWO CHILD NORM 5293700080 OTH EXP-COMMUNITY DEV-EXPANSION OF EDUCATION 5293700100 OTH EXP-COMMUNITY DEV-AREA DEVELOPMENT AROUND PLAN 5293700110 OTH EXP-COMMUNITY DEV-OTHER AREAS OF DEVELOPMENT 5293800010 OTH EXP-EDP EXP-SOFTWARE DEVELOPMENT 5293800020 OTH EXP-EDP EXP-BLOCK TIME HIRE EXPENSES 5293800030 OTH EXP-EDP EXP-RESP TIME/MATERIAL BASIC TIME HIRE 5293800040 OTH EXP-EDP EXP-LIBRARY BOOKS
199
5293800050 OTH EXP-EDP EXP-TAPES (MAGNETIC) 5293800060 OTH EXP-EDP EXP-HIRE CHARGES FOR UNIT REC EQP 5293800070 OTH EXP-EDP EXP-CONTINUOUS STATIONERY 5293800080 OTH EXP-EDP EXP-STANDARD SOFTWARE PACKAGE 5293800090 OTH EXP-EDP EXP-DATA ENTRY EXPENSES 5293800100 OTH EXP-EDP EXP-MAINTENANCE OF SOFTWARE 5293800110 OTH EXP-EDP EXP-Y2K EXPENSES 5293800120 OTH EXP-EDP EXP-OTHERS 5293900010 OTH EXP-TENDER NOTICES AND ANNOUNCEMENTS 5293900020 OTH EXP-DEALERSHIP NOTICES AND ANNOUNCEMENTS 5293900030 OTH EXP-P.D.S. NOTICES AND ANNOUNCEMENTS 5293900040 OTH EXP-CUST SERV CELL NOTICES AND ANNOUNCEMENTS 5293900050 OTH EXP-RECRUITMENT NOTICES AND ANNOUNCEMENTS 5293900060 OTH EXP-LPG SAFETY CAMPAIGN THROUGH TV/RADIO/PRESS 5293900070 OTH EXP-OTHER NOTICES AND ANNOUNCEMENT 5294000010 OTH EXP-PROM EXC-SCL TO MERITORIOUS SC/ST STUDENTS 5294000020 OTH EXP-PROM EXC-PROM/COND SP CAMP & TOURNAMENTS 5294000030 OTH EXP-PROM EXC-PROMOTING CULTURAL PROGRAMMES 5294000040 OTH EXP-PROM EXC-EMP OF DISTINGUISHED SPORTSMEN 5294000050 OTH EXP-PROM EXC-SUPPORTING ED INST BY FINANCE 5294000060 OTH EXP-PROM EXC- ASSISTANCE/DONATIONS 5294000070 OTH EXP-PROM EXC-OTHERS 5294100010 OTH EXP-ENV MNG-TREE PLANTATION 5294100020 OTH EXP-ENV MNG-CONSTRUCTION PUBLIC CONVENIENCES 5294100030 OTH EXP-ENV MNG-DEVELOPMENT GREEN BELT & ECO PARKS 5294100040 OTH EXP-ENV MNG-CLEANING PONDS AND RIVERS 5294100050 OTH EXP-ENV MNG-CONSTRUCTION OF DRAINS 5294100060 OTH EXP-ENV MNG-DEVELOPMENT & MAINTENANCE OF PARKS 5294100070 OTH EXP-ENV MNG-CONTRIBUTION TO SOCIETIES/FUNDS 5294100080 OTH EXP-ENV MNG-OTHERS 5294200010 OTH EXP-PRESERVE NATIONAL HERITAGE-IOC FOUNDATION 5294200020 OTH EXP-PRESERVE NATIONAL HERITAGE OTHERS 5294200030 OTH EXP-SUB FR SOCIAL CULTURAL ACTIVITIES-TOWNSHIP 5294200040 OTH EXP-CLUB & RECREATION-TOWNSHIP 5294200050 OTH EXP-TOWNSHIP 5294900000 PROJECT STOCK SUSPENSE 5294910000 DOWN PAYMENT EXPENSE 5294920000 PURCHASE OFFSET STORES & SPARES-REVENUE 5294930000 PURCHASE OFFSET STORES-CAPITAL 5301001000 EXCISE DUTY-LIQUIFIED GAS-BULK 5301002000 EXCISE DUTY-LIQUIFIED GAS-PACKED 5301003000 EXCISE DUTY-73 NLG 5301004000 EXCISE DUTY-NAPHTHA 5301005000 EXCISE DUTY-MOTOR SPIRIT-80 5301006000 EXCISE DUTY-MOTOR SPIRIT-83 5301007000 EXCISE DUTY-MOTOR SPIRIT-93 5301008000 EXCISE DUTY-BENEZENE 5301009000 EXCISE DUTY-IOMEX/AEROMEX
200
5301010000 EXCISE DUTY-JBO 5301011000 EXCISE DUTY-LDO 5301012000 EXCISE DUTY-HSDO 5301013000 EXCISE DUTY-LABFS 5301014000 EXCISE DUTY-TOLUENE 5301015000 EXCISE DUTY-MINERAL TURPENTINE OIL 5301016000 EXCISE DUTY-ATF 5301017000 EXCISE DUTY-SKO 5301018000 EXCISE DUTY-HTO 5301019000 EXCISE DUTY-FO 5301020000 EXCISE DUTY-LSHS 5301021000 EXCISE DUTY-BITUMEN BULK 5301022000 EXCISE DUTY-BITUMEN -PACKED 5301023000 EXCISE DUTY-CBFS /PHENOL EXTRACT 5301024000 EXCISE DUTY-SLACK WAX 5301025000 EXCISE DUTY-RPC 5301026000 EXCISE DUTY-CPC BULK 5301027000 EXCISE DUTY-CPC PACKED 5301028000 EXCISE DUTY-PROCESS OIL 5301029000 EXCISE DUTY-N. HEPTANE 5301030000 EXCISE DUTY-LARO 5301031000 EXCISE DUTY-HARO 5301032000 EXCISE DUTY-SULPHUR 5301033000 EXCISE DUTY-PROPYLENE 5302005000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY-OMC 5302007000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY 5303001000 DUTIES-EXCISE DUTY 5303002000 EXCISE DUTY-UPLIFTMENTS FROM OTHER REFINERIES 5304002000 DUTIES-EXCISE DUTY AGAINST DEMANDS 5304003000 DUTIES-EXCISE DUTY-FUEL CONS FOR POWER/STEAM GEN 5304004000 DUTIES-EXCISE DUTY ON STOCK 5304005000 DUTIES-EXCISE DUTY ON OTHERS 5510000020 INTEREST PAYMENTS-ON OTHER TRANSACTIONS 5520000440 INTEREST PAYMENTS-OTHERS 5520000450 INTEREST PAYMENTS-DISHONOURED INSTRUMENTS 5900001100 OCEAN LOSS/GAIN-PRODUCT 5900002000 PIPELINE LOSS-CRUDE 5900002100 PIPELINE LOSS-PRODUCT 5900003000 INVENTORY LOSS/GAIN-RAW MATERIAL 5900003100 INVENTORY LOSS/GAIN-FINISHED PRODUCT 5900003200 INVENTORY LOSS/GAIN-RAW MATERIAL OTHERS 5900004100 STORAGE LOSS/GAIN DEPOT-PRODUCT 5900005000 STORAGE LOSS/GAIN AFS/LPG-PRODUCT 5900006100 REBRANDING/DOWNGRADING-PRODUCT 5901201100 COPSA-CON-U/O REBRANDING/DOWNGRADING 5991000000 PROJECT STOCK-INVENTORY ACCOUNT 5991100000 CAPITAL STORES-INVENTORY REVALUATION ACCOUNT 5992000000 STOCK TRANSFER PRICE DIFFERENCE-FINISHED GOODS
201
5993000000 GOODS TRANSFERRED TO NON SAP SITE 5994000000 RECOVERIES FOR CAPITAL PROJECTS 5999999999 I/O SETTLEMENT ASSET
78.
4512020000 4516020010 4516020040
Commonly used income accounts
SALE OF SCRAP-LPG EQUIPMENT OTHER MIS INC-TENDER DOCUMENT CHARGES OTHER MIS INC-TENDER IDENTITY CARDS
79.
2411700000 2999999999 2112200300 2112200400 7999999999 2120420000 2120200000 2120800000 2120900000 2112101300 2112302200 2112303800
Commonly used liability accounts
OTHER LIABILITIES-WORKS CONTRACT TAX O/L-TDS-INTERMEDIATE SUNDRY CREDITORS-SALARIES & ALLOWANCES-OFFICERS SUNDRY CREDITORS-SALARIES & ALLOWANCES-STAFF FUNDS RECOUPMENT IN TRANSIT OTHER LIABILITIES-RECOV-CR CO-OPERATIVE SOCITEY OTHER LIABILITIES-LIABILITY FOR DATA PROCESS-PDS OTHER LIABILITIES-LIABILITY TOWARDS FLEET CARD CUS OTHER LIABILITIES-DEFERRED TAX LIABILITY OTHER LIABILITIES-GOVERNMENT BODIES OUTST LIAB-REVENUE EXPENDITURE - P&L ITEMS OTHER LIABILITIES-OCTROI
202
POSTING KEYS NAME 0 Act assignment model 1 Invoice 2 Reverse credit memo 3 Bank charges 4 Other receivables 5 Outgoing payment 6 Payment difference 7 Other clearing 8 Payment clearing 9 Special G/L debit 11 Credit memo 12 Reverse invoice 13 Reverse charges 14 Other payables 15 Incoming payment 16 Payment difference 17 Other clearing 18 Payment clearing 19 Special G/L credit 21 Credit memos 22 Reverse invoice 24 Other receivables 25 Outgoing payment 26 Payment difference 27 Clearing 28 Payment clearing 29 Special G/L debit 31 Invoice 32 Reverse credit memo 34 Other payables 35 Incoming payment 36 Payment difference 37 Other clearing 38 Payment clearing 39 Special G/L credit 40 Debit entry 50 Credit entry
DR/CR Debit Debit Debit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Credit Credit Debit Debit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit Credit Debit Credit
ACCOUNT TYPE Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Customer Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor Vendor G/L account G/L account
80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80. 80.
List of posting keys
203
204
81.
POSTING KEYS NAME 70 Debit asset 75 Credit asset 80 Stock initial entry 81 Costs 83 Price difference 84 Consumption 85 Change in stock 86 GR/IR debit 89 Stock inwrd movement 90 Stock initial entry 91 Costs 93 Price difference 94 Consumption 95 Change in stock 96 GR/IR credit 99 Stock outwd movement
DR/CR Debit Credit Debit Debit Debit Debit Debit Debit Debit Credit Credit Credit Credit Credit Credit Credit
ACCOUNT TYPE Asset Asset G/L account G/L account G/L account G/L account G/L account G/L account Material G/L account G/L account G/L account G/L account G/L account G/L account Material
205
82.
List of document types
Various document types available in the system and their uses AA Asset posting AF Depreciation posting CZ Payment document for customer DA Clearing in same customer in same company code and same CCA DD Clearing from one customer to another, or even in the same customer where CCA is different. Company code has to be same. DG Issuing credit note to a customer. Only GL and a single customer allowed. DI Reversal of cash receipts DR Issuing debit note to a customer. Only GL and a single customer allowed. DZ Customer cash receipt ED Excise document at the time of customer invoice GZ Non customer cash receipt KA Any document involving GL and one or more vendors. Used for inter vendor transfers as well, including cross company. KD Any document involving one or more customers and vendors. GLs not allowed KR Liability document for a vendor. GL and one vendor allowed. KZ - Payment document for a vendor LA - Payment document used for RTGS/EFT involving one or more vendors LZ - Payment document used for internet banking PR - Price change document RE - Invoice verification RV Customer billing document SA - JV document involving only GLs. SD Document involving GL and one or more customers in same CCA. Inter company postings allowed. Used for uploads, fleet card transactions, etc WA Goods issue WE Goods receipt ZD Document passed for dishonour of instrument tendered by customer ZR Bank Reconciliation documents ZX Billing document transfer ZY Billing document credit note
206
83.
PM 7 8 F G H J K P R T V Y
List of incoming payment methods
DRAFT CHEQUE Description PM Description HIGH VALUE DD SBI 5 HIGH VALUE CHEQUE SBI HIGH VALUE DD NON SBI 6 HIGH VALUE CHEQUE NON SBI NON-SBI LOCAL PO-NON-MICR A SBI LOCAL CHEQUE-NON-MICR NON-SBI OUTSTATION PAY ORDER B SBI SAME BRANCH CHEQUE INDIAN POSTAL ORDER SBI LOCAL PAY ORDER D NON-SBI LOCAL CHEQUE-NON-MICR NON-SBI LOCAL PAY ORDER E NON-SBI OUTSTATOIN CHQ-NONMICR SBI LOCAL DD O SBI LOCAL CHEQUE-MICR SBI LOCAL DD NON-MICR Q SBI OUTSTATION CHEQUE-MICR NON-SBI LOCAL DD S NON-SBI LOCAL CHEQUE-MICR NON-SBI OUTSTATION DD U NON-SBI OUTSTATION CHEQUE-MICR SBI SAME BRANCH- DD FOR CASH DEPOSITS, USE THE FOLLOWING PAYMENT METHODS:
207
CASH DEPOSIT IN INR
CASH DEPOSIT FOREIGN CURRENCY
84.
List of CCA
CCAr C004 C001 C002 C003 C005 C006 C007 C008 C009 C010 C011 C012 C013 C014 C015 C016 C017 C018 C019 C020 C021 C022 C023 C024 C025 EXPO
Description Credit Control Area for MS & HSD Credit Control Area for Lubes Credit Control Area for LPG Credit Control Area for A-LPG/CNG Credit Control Area for SKO Credit Control Area for Aviation Credit Control Area for LDO Credit Control Area for FO & LSHS Credit Control Area for Bitumen Credit Control Area for Naptha Credit Control Area for RPC Credit Control Area for CPC Credit Control Area for LABFS Credit Control Area for Benzene Credit Control Area for Toulene Credit Control Area for Propylene Credit Control Area for Sulphur Credit Control Area Paraffin Wax Credit Control Area P&S - Other Credit Control Area Combined prod Credit Control Area for Misc Credit Control Area for RLNG Credit Control Area for Lubes - CFA Credit Control Area for Crude Credit Control Area LAB / PTA Credit Control Area for Exports
208
85.
A D K M S
List of accounts types

ASSETS CUSTOMERS VENDORS MATERIAL GL ACCOUNTS
86.
BOND CONS CPD CPDL DARL DEPN EMPL GOVC GOVS HCIC HCIP HCIR IMPM IMPS INSP INTC INVT JVC KRED
List of Vendor types
Bond Holders - Investment Consultancy One-time vend.(int.no.assgnmt) One-time vend.(ext.no.assgnmt) Lender Deputationist Employee Government bodies - Central Government bodies - State Imported - Crude Imported - Products Imported - Raw Material Imported - Non Hydrocarbon Services - Import Inspection Intercompany INVESTMENTS - FOR SCEDULE G/G1 Joint Venture Companies Vendor (int.number assgnmnt)
209
LAND LEND LIEF MNFR 0 NPKG 1 NSIM 2 NSIS 3 OILC 4 ONET 5 OTHE 6 PCKG 7 PLNT 8 PSUS 9 REIS A RLYS B SERV C SSIM D SSIS E SUBS F TAXC G TAXS H TRAN I TRPT J TRUS K VERT L M N O P Q R S T U V W X Y Z ( ) * @ # $
Landlord Lenders Vendor (ext.number assgnmnt) Manufacturer (ext.no.assgnmnt) Secured Capital Advance-AF Packaging Vendors - Others Secured Capital Adv.(Projects) Non SSI-Material Secured Revenue Advance Service Sundry Non SSI SecuredVendor -Advance Oil Companies Secured Mobilisation Advance One Time Vendor Lease Rent Others Unsecured Capital Advance-AF Packaging Cap. Adv.(Projects) Unsecured Vendors - Insurance Plant as vendor for pdf output Unsecured Revenue Advance Public Loan VehicleSector Undertaking Commercial traveller Unsecured Mobilisation Advance Railways Unsecured Sundry Advance serv Bank Guarantee (Vendors) SSI-Material Security Deposit - Purchases Service Deposit Works SecurityVendors - SSI SUBSIDIARY COMPANIES Empl-Loans & Adv.-Payment Req. Tax Authorities - Central Foreign Tour Advance Tax Authorities EMD - Purchase- State Trainee Transfer TA Transporter HBA - 5.5 % Trust\Clubs\Society\Edu.Bodies HBA - 8 % Representative Furniture/Comp w/o interest Medical Advance Tour advance LTC Advance Payment Request LC - Noted Item IMPREST TO EMPLOYEES Festival/Flood/Draught etc.. HBA Interest Vehicle Interest Office Purchase Advance Letter Of Credit EMD - Works Recoverable Expenses Salary Advance Interest on Computer Loan: Emp PRICE ADJ:DELAY IN COMPLETION Security Deposit Others HBA GRATUITY ADJUSTMENT Comp Loan with Int (Principal) VEHICLE LOAN GRATUITY ADJSTMNT
87. List of special G/L indicators
210
Help-Desk
OFFICE/PERSON HELP DESK-IIPM HELP DESK-IIPM Mandeep Singh K.K. Tripathi S.P.Datta Oindrila Sanger Vineet Shridher Y.R.Chaurasia Amit Kumar AREA/MODULEMOBILE NUMBER All Modules BASIS FI 9899107422 FI 9313371105 FI 9899700886 FI 9810807009 FI 9891919510 MM 9811663364 MM 9899700886 LANDLINE NUMBER 0124-2451339/40 0124-4011116 0124-2451313 0124-2451321 0124-2451322 0124-2451332 0124-2451336 0124-2451315 0124-2451318 211
Rajesh Nayyar Alok Khanna Girish Khanna Sandip Kundu Debasish Banerjee Amit Garg S.N.Deka Arup Bhattacharjee A.K.Patra Umesh Goel
MM SD SD SD SD SD SD PM/MM PM/PM SD/HR
9811051090 9811663358 9811663352 9818913519 9910885284 9873184888 9899193878 9899799287 9868028454 9811647048
0124-2451335 0124-2451319 0124-2451323 0124-2451334
0124-2451331 0124-2451338 0124-2451329 0124-2451324
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Indian Oil Corporation Limited: SAP Finance User Manual - Revised 2009

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SAP Finance User Manual Revised 2009