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Mr. Sharvin Ramiah 1013889 Mr. Jason Teeluck 1011486
Windows Explorer Components of Windows Explorer Files and Folders File Extensions Naming of Files and Folders Maintenance of Files and Folders Organization of Files and Folders When to share Files and Why Tips for File and Folder Management
2 File and Folder Management
It is the component of the operating system that presents the user interface on the monitor and enables the user to explore the contents on the computer.Windows Explorer Windows Explorer is a file manager application that is part of modern versions of the Microsoft Windows operating system that provides a graphical user interface for accessing the file systems. 3 File and Folder Management . The latest version can be found in Windows 7.
or Vista). With Windows Explorer you can examine files. 98. These abilities will enable you to perform the basic housekeeping tasks needed to organize your work on a PC running any Windows Operating system (Windows 95. 2000. Me. and copy and move files between different locations. 4 File and Folder Management .Windows Explorer Windows Explorer allows users to manipulate files and view the contents of your computer. XP. create folders and organize files within folders.
Windows Explorers in: Windows 98 Windows Xp Windows Me and 2000 Windows Vista Windows Seven 5 File and Folder Management .
Menu bar: Provides access to pull-down menus that provide commands for working with folders and files. Toolbar: Provides quick one-click access to commonly used commands. as well as quick links to other places. Explorer bar: Provides options for using the contents of the current folder. 6 File and Folder Management .Components of Windows Explorer Title bar: Shows the name of the folder you're currently viewing.
o a file can be one Word document. and other things so a big pile of pictures is simply a big pile of files and so on o You organize files by storing them in folders 7 File and Folder Management . that indicates how much storage is associated with the file. e. a video.g o a file might have a size.File and Folder A file or a document is a collection of data that has a name and is stored in a computer. a single picture. normally expressed as number of bytes.
8 File and Folder Management . My Music. The three folders that Windows creates are named My Documents. In addition to all those system and program folders. and My Pictures. Windows has three folders set aside for personal use.File and Folder A folder or directory refers to a collections of files. They are system folders and program folders that contain files used by Windows and other programs on the computer.
cse1010e. x. x.File Extensions A computer file extension is commonly a three characters addition that follows the name of a file. including its contents and purpose Examples of extension: x.extension.g filename. x.doc. E.vob.exe.db.jpg (image file) A filename extension identifies the file s type and indicates the program in which the file is associated with Filenames provide important information about the file. x.html etc where x may be any name 9 File and Folder Management .mp3.3gp. x. x.
ie. File name can contain any characters. but not special characters reserved by the operating system (the illegal characters for Windows are \ / * : < > ? ) 10 File and Folder Management . filename. numbers and some symbols.extension .How to name a file The basic structure of computer filename consists of base filename and file extension (also called filename suffix). The file extension is separated from base name by a period .
11 File and Folder Management .File and Folder Files and Folders on a computer can be : Created Moved Modified Deleted Shared In most cases. computer programs that are executed on the computer handle these operations. but the user of a computer can also manipulate files if necessary.
Creating a Folder A folder is created by right-clicking .then point the cursor to new and click on Folder 12 File and Folder Management .
Folders have to be named to know which files are stored in it. This is carried out as shown below: Right click on the folder to be named Click rename Enter the folder name Hit enter 13 File and Folder Management .
Unnecessary folders can be removed on the computer Right click on the folder to be deleted Select delete A screen will appear asking for confirmation Select yes to confirm deletion 14 File and Folder Management .
point to All Programs.Sharing Folders Files and folders can be shared over a network: Open My Documents in Windows Explorer. Click Start. point to Accessories. Click the folder you want to share. and then click Windows Explorer. In the Properties dialog box select the radio button Share this folder to share the folder with other users on your network 15 File and Folder Management . Click Share this folder in File and Folder Tasks.
Sequential files Just like serial files except that records are held in a certain Sequence 3. Serial files Records do not follow each other in any particular order.Organisation of files and folders There are several ways in which files can be organised: 1. Random files Are stored on disk in any order The operating system keeps a map of the disk surface and use it to access data directly 16 File and Folder Management . If another record is added it can just be placed at the end of the file 2.
Organisation of files and folders Windows organizes the folders and files in a file system Windows stores folders and important files that it needs when you turn on the computer in the root directory Folders stored within other folders are called subfolders 17 File and Folder Management .
or duplicate copy. You should have a backup. there is more levels of folders used: My Documents folder Windows folder Program files folder Personal folders etc.Organisation of files and folders The type of disk used for file storage determines how file should be organized Files stored on removable media are organised simply while for larger medium. of important files 18 File and Folder Management .
characters. Order your folders If Follow folders or files conventions. pictures. So get in the The best time to file a document is else. One place for all. Be specific. File as you go. without having to open Place all documents e. specific names and Program include dates in file names if possible. 19 File and Folder Management . So a file named for a client 8. is about The goal when naming files is to be what the file 2. the executables for Word and Give files logical. Create folders "Save As" dialogue box to file your document as well as name folder like Musics.Tips for File and Folder Management 1.g letters.etc in the My 6. habit of using the in My Documents. keep file names under 27 name. Organize by file types. 7. 3.. and use all lower case. Cull your files regularly. should be jackdawson rather than Jack Dawson Old files that are useless can be deleted. For instance. photoshop would all reside in theable to tell Files folder. your applications there. presentation. the first place. Back up your files regularly. putting it in the right place in videos and Use plain language to name your files for your convenience. Make copy of important files to avoid loss of data in case of computer failure. are you use them to top of 4. forcebeginningthe the filethe file list renaming them with AA at the of Do not use spaces in file names. Create a folder called Program Files on your drive and keeping all 5. thereby the file namingthat a ! or ana lot. Createit. Documents folder and no where when you first create it. 9. it and look.
com/od/datamanagement/a/comp uterfilemgt.mspx?mfr=true www.htm Some of the pictures were obtained from Google Images 20 File and Folder Management .sbinfocanada.References Information systems for you Stephen Doyle (3rd Edition) www.microsoft.com/resources/documentation/windows/xp/ all/proddocs/en-us/tasks_overview.about.
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