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MS_EXCEL_2007

MS_EXCEL_2007

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Published by: Nicki Ardilla on Aug 13, 2011
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.Point the pointer to the column B header and click to select the entire column B (as shown in the picture).

Example : Fill in the header row with Yellow color .8. 9. click on Fill Color option in the Font group. To fill color in cells.

Click on the Order . Data will be sort by “YEAR” (column C) in descending order 7.Sort – Choose No header row by check the “My data has headers” checkbox 4. Click tab .SORTING DATA 1.Largest to Smallest 6. Select all data 3. Let assume we want to sort the next data by “MAKE” column. Click on the Column Sort by . A new row is added as follows .“YEAR” 5. Example : You want to sort the data by “YEAR” in descending order (highest to lowest) 2. Click on the button.

Select row 4 as below 3. To insert a new row between rows 3 and 4. Assume you have following set of data 2.INSERTING ROWS METHOD 1 : USING THE INSERT BUTTON 1. A new row is inserted as below .Insert Sheet Rows 4. Select tab. Click Insert .

Point the row 3 and the pointer changes to a right pointing arrow ()  3. Use the same example as above. Right click .Insert A new empty row is inserted as below . 2. 4. assume you want to insert a new row between rows 3 and 4.METHOD 2 : RIGHT CLICKING TO INSERT A ROW 1.

5. Right click . for i. click on row 5 and drag to row 6 and 7.e To insert three rows after row 4.Insert 7. Note that three empty rows are inserted as below . 6. If you want to insert more than one row.

Assume you have following data and cell B6 is the current active cell 2.Click Entire row option.Delete 3.DELETING ROWS METHOD 1 : DELETING A ROW BY SELECTING A CELL 1. Then press . The Delete dialog box opened . Right click on cell B6 .

Right click . To delete row 3. point to the row number 3. Assume you have following data and cell B3 is the current active cell 2.Delete 3.METHOD 2 : RIGHT CLICKING TO DELETE A ROW 1. Note that the previous empty row is deleted .

A new column is inserted as illustrated . Select cell C2 . Assume you have following set of data 2. To insert column between column B and C.right click. 4.Insert 3.INSERTING COLUMN METHOD 1 : RIGHT CLICKING CELL 1. The insert dialog box displayed – click Entire column option. Click the button 5.

METHOD 2 : RIGHT CLICKING COLUMN HEADER 1. Right click . Using the same example as above. assume you want to insert new column between column A and B 2.Insert  4. Point towards the column header B. The pointer changes to a downward pointing arrow () as illustrated 3. A new column is inserted as illustrated .

Click button. Right click on cell B4 .Click Entire Column 4. Assume you have the following of data and cell B4 is the current active cells 2.Delete 3. Observe the selected column is removed as illustrated .DELETING COLUMN METHOD 1 : DELETING A COLUMN BY SELECTING A CELL 1. The Delete dialog box is opened .

point the pointer at the column header B until the down pointing arrow () is displayed  2. Note that the previous column B is now deleted as illustrated . Right click column header B .METHOD 2 : RIGHT CLICKING COLUMN HEADER 1. To delete column B in the following example.Delete 3.

You will see Auto Fill Options. point your cursor to the bottom right edge of the active cell until the Fill Handle (+) can be seen click and drag it. click the arrow and choose Fill Series to make the numbers continuously in sequence.FILL HANDLE You can use it when you want to copy the same content of one cell to a range of other cells.  Type no 1 at cell A1. (See picture illustrated above) .

PART 3 : FORMATTING DATA AND CELLS CHANGE THE ROW HEIGHT AND COLUMN WIDTH Select the row that you want change its height – right click – go to Row Height Insert the Row height value – click OK Select the column that you want change its width – right click – go to Column Width Insert the Column width value – click OK .

APPLYING BORDERS TO CELLS Select the cells that you want to apply a border – click on the Format Cell Alignment dialog box Launcher next to the Alignment group name Format Cells dialog box will appear – choose Border tab – Choose the Border – Line Style – Click Ok Alternatively you can use Border icon on the Formatting Toolbar 20 .

Font Style. Font Size. Underline.APPLYING FONT STYLE TO TEXT IN THE CELLS Select the cells that you want to change the font format – Right Click – Format Cells Format Cells dialog box will appear – Click on Font tab – choose Font Type. Font Color and Font Effects .

Text Direction and Text Orientation. Alternatively you can click on the Orientation button in the Alignment group Click Format Cell Alignment to show the Format Cell dialog box 22 .APPLYING THE TEXT ALIGNMENT Select the cells that you want to change the text alignment format – Right Click – Format Cells Format Cells dialog box will appear – Alignment tab – choose Text Alignment. Text Control.

Numbers decimal places and the symbol if you choose Currency category .FORMATTING NUMBERS Select the cells that you want to change the numbering format – Right Click – Format Cells Format Cells dialog box will appear – Number tab – choose Category of numbers.

AVERAGE.INCREASE AND DECREASE DECIMALS PLACES Go to Increase and Decrease decimals icon to increase or decrease the decimals places CURRENCY STYLE Go to Currency Style icon at the standard toolbar PERCENT STYLE Go to Percent Style icon at the standard toolbar AUTOSUM TO TOTAL UP. COUNT. MIN AND MAX DATA Go to Autosum icon – click arrow beside – choose function 24 .

MERGE AND CENTER Select rows that you want to merge and center – go Merge and Center icon – click to Merge and center and click again to Unmerge the cell Cells after Merge and Center 25 .

Example cell A9 Click Paste drop down list – select Transpose The selected cells are transposed like illustrated 26 .TRANSPOSING TEXT OR NUMBERS To transpose data from rows  columns and column  rows Highlight the entire cells – Click Copy Click on new cell where to paste the transposed details.

select all required data which have been type in the cells. Select 2-D pie as pointed to below You can change the appearance of chart by click the Design list in the Chart Styles Group 27 . If you want to choose certain data.PART 4 : WORKING WITH CHARTS To create or design a chart. Point to any charts in the Charts group For example choose Pie chart . select data by press Ctrl key and Select the range of cell Go to tab.

Right click at the legend box – Format legend – go to Legend options – choose the legend position – click close Alternatively. Example select data labels Outside End option 28 . corner. right or left.To replace the legend of the chart at the bottom.Legend To insert data label .click on Chart Tools Layout – Data Labels. click on Chart Tools Layout . top.

To change the chart effect. highlight the chart – Right click – select Format Chart Area In Format Chart Area dialog box – choose Fill tab – choose the Fill effects. You can also try the 3-D format as illustrated 29 . Example choose Picture or Texture Fill .

MODIFIED TABLE USING AUTOFORMAT FUNCTION Highlight the entire table Click tab – Format as Table Example choose Table Style Light 10 .Format As Table dialog box appear – click OK See table below as illustrated 30 .

click outside the comment box 31 .ADDING A COMMENT TO A CELL Click the cell to which you want to add a comment. Example cell C1 Click tab – choose New Comment In the box. type the comment text When you finish typing the text.

32 .POWER OF 2 OPERATION Power of 2 operation in Ms Excel using Exponentiation (^) Symbol Create one Excel file and type Multiple Number as header Type number 2 in cell A3 and use fill handle to drag to cell A10 Next type number 2 at cell B3 Highlight cell B3 – Right click .Superscript Number 2 in cell B3 will appear in Superscript and use fill handle to drag to cell B10 and change to fill series All number in cell B3 to B10 will appear in power of 2 value.Format Cells Format Cells dialog box appear – choose Font .

Click cell C3 Type equal sign (=) Select cell A3 Type ^ sign . This is a power of 2 operator Click cell B3 > Enter The result are as below 33 .

Go to Insert Function Insert Function dialog box will appear. In search for a function – Type sqrt– Click Go button SQRT function will appear in Select a function screen Choose SQRT .SQUARE ROOT OPERATION Square root operation in Ms Excel using SQRT function Create one Excel file and type Square Root 2 as header. Type following number Type equal sign (=) at cell B4 (The = sign denotes that you are going to insert a formula) Click tab.Click OK 34 .

Click cell A4 To check the value square root for 64.Function Arguments dialog box will appear In number box . see the value that appear beside the Formula result = Click OK Use fill handle to complete cell B5 to B10 35 .

PART 5 : APPLICATION OF FORMULAS ARITHMETIC OPERATORS 36 .

ADDING DATA 1ST METHOD Based on the example below.This is the first cell to include in the addition formula Type plus (+) sign. This is an addition operator Click cell B4. Repeat with B5 Press ENTER The result of the formula is displayed in the cell B7 37 .Then type plus (+) sign again. click cell B7 Type an equal sign (=) Click cell B3.

Hold down the mouse button and drag the mouse to select Cells B3. See below Click cell B3. Note that as soon as you type =SU. Press ENTER The result of the formula is displayed in cell B7 38 . Excel 2007 will displays a list of all function.B4 and B5 . click cell B7 Type an equal sign =SUM( The SUM denotes that you are typing the SUM in-built function.This steps selects the range B3:B6 Type ) This tells Excel that you are done with selecting the range. Double click to select SUM function.2ND METHOD Based on the Example below.

SUBTRACTING DATA Click B6 Type an equal sign (=) Select cell B3 Type (-) sign. This is a subtraction operator Click cell B4 Press ENTER The result of the formula is displayed in cell B6 39 .

This is a multiplication operation Click cell C4 Press ENTER Use fill handle to drag the result for D5 and D6 40 .MULTIPLYING DATA Click D4 Type an equal sign (=) Click B4 Type(*) sign.

DIVIDING DATA Create one Excel data as below Click B6. This is a division operator. Type / sign.The cell where the result will appear Type an equal sign (=) Click cell B4. Click cell B5 Press ENTER The result of the formula is displayed in cell B6 41 .

Excel 2007 will displays a list of all function. See below Press ENTER The result of the formula is displayed in cell B8 Note : Average data also can use AutoSum function 42 . Double click to select AVERAGE function.CALCULATING AN AVERAGE Create one Excel data as below Click B8 Type =AVERAGE( The AVERAGE denotes that you are typing the AVERAGE in-built function. Note that as soon as you type =AV.

Type following formula and press ENTER =SUM(B4:B7) Click cell C4 and type this formula =(B4/269)*100 OR =(B4/$B$8)*100 Use to fill handle to complete the cell for C5-C8 43 .CALCULATING PERCENTAGE To get a percent value PERCENTAGE function can be use Create one Excel file as below Click cell B8 and use SUM function to get the total for Cell B4 to B7.

Click cell B3 – Type an equal sign =TO The TO denotes that you are typing the TODAY in-built function. See below Alternatively  Type equal sign (=) > Click Insert > Function in Menu Bar . Double click to select TODAY function and press ENTER.TODAY FUNCTION Today function use to view the current date on our computer system Create one Excel file as below.When Insert Function dialog box appear – Click on TODAY function on Time and Date category > Click OK Or alternatively you can use FORMULA =TODAY () and Press ENTER 44 .

”rendah”.”B”) Use fill handle to complete the cell for D7 to D10 45 .value_if_true.”tinggi” =IF(SUM(A1:A5)>10.SUM(A1:A5).1.IF FUNCTION If function only suitable for problem which involve 2 option only. Type following Formula in cell D6 and press ENTER =IF(C6>80.value_if_false) Example: =IF(A1<10. Eg: (TRUE OR FALSE) (YES OR NO) (A OR B) If function is written as =IF(logical_test.”A”.0) Create one Excel file as below.2) =IF(A1<10.

MEDIAN AND MIN value Create one Excel file as below and type all the details To find MOD.MIN for Marks type following formula =MODE(D2:D6) =MEDIAN(D2:D6) =MIN(D2:D6) 46 .MEDIAN.STATISTIC FUNCTION Find for MOD.

click to select header Salesmen Click Sort & Filter drop down list and select Filter as pointed 47 . if you have 4 categories of region i. how to view the details of the Northern region only from the huge list? This is where filter applied 1. Assume you have following list of data 2. To apply a filter for header.e. Western and Eastern. 3. Northern.PART 6 : UNDERSTANDING FILTERS FILTERING A LIST Used to view only certain categories of data For example. Southern.

click Clear Filter from “Region” or Select All option 48 . Select Central item from the Region list as below. Observe that the other nonCentral region rows have been hidden 7.4. Click OK. Try click at Region drop down list as below 5. You may need to click to deselect the other Regions 6. Only Central region items are displayed. To re-display the rest of the regions.

The Sales Report is sorted by Amount in descending order 49 .8. To perform descending sort order – Select Sort Largest to Smallest option as below 10. Click on Amount drop down list 9.

Click Amount drop down list – Select Number Filters followed by Greater Than Or Equal To as outlined below 13.11. To view sales amount greater or equal to $5000 12. Only the Amounts that are greater or equal to $5000 is displayed 50 . Type 5000 inside the text box on the right as illustrated. The Customs AutoFilter dialog box is displayed 14. See the result. Click OK 15.

Click on Salesmen drop down list 18. Again select the equals option and type R* in the opposite text box. Then click OK 22. In the Salesmen drop down list select equals. See the result display all Salesmen names beginning with letters S and R 51 . Select Text Filters followed by Custom Filter as below 19. The Custom AutoFilter dialog box is opened.16. Type S* in the opposite text box 20. To display the Salesmen names beginning with the letters S or R 17. Next. select the Or option 21.

COMMON ERROR MESSAGES 52 .

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