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.Point the pointer to the column B header and click to select the entire column B (as shown in the picture).
To fill color in cells.8. Example : Fill in the header row with Yellow color . click on Fill Color option in the Font group. 9.
Click on the button. Click on the Order .Largest to Smallest 6. Click tab . Data will be sort by “YEAR” (column C) in descending order 7.SORTING DATA 1.“YEAR” 5. A new row is added as follows . Select all data 3.Sort – Choose No header row by check the “My data has headers” checkbox 4. Example : You want to sort the data by “YEAR” in descending order (highest to lowest) 2. Click on the Column Sort by . Let assume we want to sort the next data by “MAKE” column.
To insert a new row between rows 3 and 4. Click Insert . Select tab. A new row is inserted as below .INSERTING ROWS METHOD 1 : USING THE INSERT BUTTON 1. Assume you have following set of data 2.Insert Sheet Rows 4. Select row 4 as below 3.
assume you want to insert a new row between rows 3 and 4. 2. Right click .METHOD 2 : RIGHT CLICKING TO INSERT A ROW 1.Insert A new empty row is inserted as below . Use the same example as above. 4. Point the row 3 and the pointer changes to a right pointing arrow () 3.
5. Right click . click on row 5 and drag to row 6 and 7. for i. If you want to insert more than one row. 6.Insert 7.e To insert three rows after row 4. Note that three empty rows are inserted as below .
Delete 3. Then press . Right click on cell B6 .Click Entire row option. The Delete dialog box opened .DELETING ROWS METHOD 1 : DELETING A ROW BY SELECTING A CELL 1. Assume you have following data and cell B6 is the current active cell 2.
Right click . Note that the previous empty row is deleted . point to the row number 3. To delete row 3. Assume you have following data and cell B3 is the current active cell 2.METHOD 2 : RIGHT CLICKING TO DELETE A ROW 1.Delete 3.
4. Select cell C2 .INSERTING COLUMN METHOD 1 : RIGHT CLICKING CELL 1.right click. Click the button 5. A new column is inserted as illustrated . Assume you have following set of data 2.Insert 3. To insert column between column B and C. The insert dialog box displayed – click Entire column option.
A new column is inserted as illustrated . assume you want to insert new column between column A and B 2. The pointer changes to a downward pointing arrow () as illustrated 3. Right click .Insert 4. Using the same example as above. Point towards the column header B.METHOD 2 : RIGHT CLICKING COLUMN HEADER 1.
The Delete dialog box is opened . Click button. Observe the selected column is removed as illustrated .DELETING COLUMN METHOD 1 : DELETING A COLUMN BY SELECTING A CELL 1. Right click on cell B4 .Delete 3.Click Entire Column 4. Assume you have the following of data and cell B4 is the current active cells 2.
point the pointer at the column header B until the down pointing arrow () is displayed 2.Delete 3. Note that the previous column B is now deleted as illustrated . Right click column header B . To delete column B in the following example.METHOD 2 : RIGHT CLICKING COLUMN HEADER 1.
FILL HANDLE You can use it when you want to copy the same content of one cell to a range of other cells. Type no 1 at cell A1. click the arrow and choose Fill Series to make the numbers continuously in sequence. point your cursor to the bottom right edge of the active cell until the Fill Handle (+) can be seen click and drag it. (See picture illustrated above) . You will see Auto Fill Options.
PART 3 : FORMATTING DATA AND CELLS CHANGE THE ROW HEIGHT AND COLUMN WIDTH Select the row that you want change its height – right click – go to Row Height Insert the Row height value – click OK Select the column that you want change its width – right click – go to Column Width Insert the Column width value – click OK .
APPLYING BORDERS TO CELLS Select the cells that you want to apply a border – click on the Format Cell Alignment dialog box Launcher next to the Alignment group name Format Cells dialog box will appear – choose Border tab – Choose the Border – Line Style – Click Ok Alternatively you can use Border icon on the Formatting Toolbar 20 .
Font Size.APPLYING FONT STYLE TO TEXT IN THE CELLS Select the cells that you want to change the font format – Right Click – Format Cells Format Cells dialog box will appear – Click on Font tab – choose Font Type. Font Color and Font Effects . Underline. Font Style.
Text Control. Text Direction and Text Orientation. Alternatively you can click on the Orientation button in the Alignment group Click Format Cell Alignment to show the Format Cell dialog box 22 .APPLYING THE TEXT ALIGNMENT Select the cells that you want to change the text alignment format – Right Click – Format Cells Format Cells dialog box will appear – Alignment tab – choose Text Alignment.
FORMATTING NUMBERS Select the cells that you want to change the numbering format – Right Click – Format Cells Format Cells dialog box will appear – Number tab – choose Category of numbers. Numbers decimal places and the symbol if you choose Currency category .
MIN AND MAX DATA Go to Autosum icon – click arrow beside – choose function 24 .INCREASE AND DECREASE DECIMALS PLACES Go to Increase and Decrease decimals icon to increase or decrease the decimals places CURRENCY STYLE Go to Currency Style icon at the standard toolbar PERCENT STYLE Go to Percent Style icon at the standard toolbar AUTOSUM TO TOTAL UP. AVERAGE. COUNT.
MERGE AND CENTER Select rows that you want to merge and center – go Merge and Center icon – click to Merge and center and click again to Unmerge the cell Cells after Merge and Center 25 .
TRANSPOSING TEXT OR NUMBERS To transpose data from rows columns and column rows Highlight the entire cells – Click Copy Click on new cell where to paste the transposed details. Example cell A9 Click Paste drop down list – select Transpose The selected cells are transposed like illustrated 26 .
select data by press Ctrl key and Select the range of cell Go to tab. select all required data which have been type in the cells. If you want to choose certain data. Point to any charts in the Charts group For example choose Pie chart .PART 4 : WORKING WITH CHARTS To create or design a chart. Select 2-D pie as pointed to below You can change the appearance of chart by click the Design list in the Chart Styles Group 27 .
right or left. Example select data labels Outside End option 28 .Legend To insert data label . corner. Right click at the legend box – Format legend – go to Legend options – choose the legend position – click close Alternatively. click on Chart Tools Layout . top.click on Chart Tools Layout – Data Labels.To replace the legend of the chart at the bottom.
Example choose Picture or Texture Fill .To change the chart effect. highlight the chart – Right click – select Format Chart Area In Format Chart Area dialog box – choose Fill tab – choose the Fill effects. You can also try the 3-D format as illustrated 29 .
MODIFIED TABLE USING AUTOFORMAT FUNCTION Highlight the entire table Click tab – Format as Table Example choose Table Style Light 10 .Format As Table dialog box appear – click OK See table below as illustrated 30 .
Example cell C1 Click tab – choose New Comment In the box.ADDING A COMMENT TO A CELL Click the cell to which you want to add a comment. type the comment text When you finish typing the text. click outside the comment box 31 .
Format Cells Format Cells dialog box appear – choose Font .POWER OF 2 OPERATION Power of 2 operation in Ms Excel using Exponentiation (^) Symbol Create one Excel file and type Multiple Number as header Type number 2 in cell A3 and use fill handle to drag to cell A10 Next type number 2 at cell B3 Highlight cell B3 – Right click . 32 .Superscript Number 2 in cell B3 will appear in Superscript and use fill handle to drag to cell B10 and change to fill series All number in cell B3 to B10 will appear in power of 2 value.
This is a power of 2 operator Click cell B3 > Enter The result are as below 33 .Click cell C3 Type equal sign (=) Select cell A3 Type ^ sign .
Click OK 34 . Type following number Type equal sign (=) at cell B4 (The = sign denotes that you are going to insert a formula) Click tab. Go to Insert Function Insert Function dialog box will appear.SQUARE ROOT OPERATION Square root operation in Ms Excel using SQRT function Create one Excel file and type Square Root 2 as header. In search for a function – Type sqrt– Click Go button SQRT function will appear in Select a function screen Choose SQRT .
Click cell A4 To check the value square root for 64. see the value that appear beside the Formula result = Click OK Use fill handle to complete cell B5 to B10 35 .Function Arguments dialog box will appear In number box .
PART 5 : APPLICATION OF FORMULAS ARITHMETIC OPERATORS 36 .
This is an addition operator Click cell B4.ADDING DATA 1ST METHOD Based on the example below. Repeat with B5 Press ENTER The result of the formula is displayed in the cell B7 37 .Then type plus (+) sign again.This is the first cell to include in the addition formula Type plus (+) sign. click cell B7 Type an equal sign (=) Click cell B3.
Note that as soon as you type =SU. Double click to select SUM function. Press ENTER The result of the formula is displayed in cell B7 38 .B4 and B5 .This steps selects the range B3:B6 Type ) This tells Excel that you are done with selecting the range.Hold down the mouse button and drag the mouse to select Cells B3. click cell B7 Type an equal sign =SUM( The SUM denotes that you are typing the SUM in-built function.2ND METHOD Based on the Example below. See below Click cell B3. Excel 2007 will displays a list of all function.
SUBTRACTING DATA Click B6 Type an equal sign (=) Select cell B3 Type (-) sign. This is a subtraction operator Click cell B4 Press ENTER The result of the formula is displayed in cell B6 39 .
MULTIPLYING DATA Click D4 Type an equal sign (=) Click B4 Type(*) sign. This is a multiplication operation Click cell C4 Press ENTER Use fill handle to drag the result for D5 and D6 40 .
The cell where the result will appear Type an equal sign (=) Click cell B4. Type / sign. Click cell B5 Press ENTER The result of the formula is displayed in cell B6 41 .DIVIDING DATA Create one Excel data as below Click B6. This is a division operator.
See below Press ENTER The result of the formula is displayed in cell B8 Note : Average data also can use AutoSum function 42 . Note that as soon as you type =AV.CALCULATING AN AVERAGE Create one Excel data as below Click B8 Type =AVERAGE( The AVERAGE denotes that you are typing the AVERAGE in-built function. Excel 2007 will displays a list of all function. Double click to select AVERAGE function.
Type following formula and press ENTER =SUM(B4:B7) Click cell C4 and type this formula =(B4/269)*100 OR =(B4/$B$8)*100 Use to fill handle to complete the cell for C5-C8 43 .CALCULATING PERCENTAGE To get a percent value PERCENTAGE function can be use Create one Excel file as below Click cell B8 and use SUM function to get the total for Cell B4 to B7.
Click cell B3 – Type an equal sign =TO The TO denotes that you are typing the TODAY in-built function. See below Alternatively Type equal sign (=) > Click Insert > Function in Menu Bar .When Insert Function dialog box appear – Click on TODAY function on Time and Date category > Click OK Or alternatively you can use FORMULA =TODAY () and Press ENTER 44 .TODAY FUNCTION Today function use to view the current date on our computer system Create one Excel file as below. Double click to select TODAY function and press ENTER.
”A”.0) Create one Excel file as below.2) =IF(A1<10. Type following Formula in cell D6 and press ENTER =IF(C6>80.”tinggi” =IF(SUM(A1:A5)>10.value_if_false) Example: =IF(A1<10. Eg: (TRUE OR FALSE) (YES OR NO) (A OR B) If function is written as =IF(logical_test.1.value_if_true.”rendah”.IF FUNCTION If function only suitable for problem which involve 2 option only.SUM(A1:A5).”B”) Use fill handle to complete the cell for D7 to D10 45 .
STATISTIC FUNCTION Find for MOD.MIN for Marks type following formula =MODE(D2:D6) =MEDIAN(D2:D6) =MIN(D2:D6) 46 .MEDIAN.MEDIAN AND MIN value Create one Excel file as below and type all the details To find MOD.
Northern. 3. if you have 4 categories of region i.PART 6 : UNDERSTANDING FILTERS FILTERING A LIST Used to view only certain categories of data For example. Western and Eastern. To apply a filter for header. Assume you have following list of data 2. how to view the details of the Northern region only from the huge list? This is where filter applied 1.e. click to select header Salesmen Click Sort & Filter drop down list and select Filter as pointed 47 . Southern.
Observe that the other nonCentral region rows have been hidden 7. Only Central region items are displayed. You may need to click to deselect the other Regions 6.4. click Clear Filter from “Region” or Select All option 48 . Select Central item from the Region list as below. Try click at Region drop down list as below 5. Click OK. To re-display the rest of the regions.
8. To perform descending sort order – Select Sort Largest to Smallest option as below 10. The Sales Report is sorted by Amount in descending order 49 . Click on Amount drop down list 9.
Only the Amounts that are greater or equal to $5000 is displayed 50 . Type 5000 inside the text box on the right as illustrated. Click Amount drop down list – Select Number Filters followed by Greater Than Or Equal To as outlined below 13. Click OK 15. See the result.11. The Customs AutoFilter dialog box is displayed 14. To view sales amount greater or equal to $5000 12.
Click on Salesmen drop down list 18. Select Text Filters followed by Custom Filter as below 19. Then click OK 22. See the result display all Salesmen names beginning with letters S and R 51 . The Custom AutoFilter dialog box is opened. To display the Salesmen names beginning with the letters S or R 17. Again select the equals option and type R* in the opposite text box. Next.16. Type S* in the opposite text box 20. In the Salesmen drop down list select equals. select the Or option 21.
COMMON ERROR MESSAGES 52 .
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