SAP Note 1085921 Note Language: English

Document split
Version: 6 Validity:
Valid Since 11.03.2011

Summary
Symptom
This note introduces document split consulting issues.

Other terms
New general ledger, passive split, active split, document splitting method, business transaction variant, document split, item category, processing category, splitting rule, zero balance.

Reason and Prerequisites
The current note describes the document split functionality within new G/L. New Installation: Before the first productive posting is done in new GL with the usage of document splitting, the customizing (e.g. assignment of scenarios, definition of split criteria and activation of document splitting, etc.) has to be done completely. New g/l should be active and the relevant scenarios have been assigned to the ledger(s) in your system. Document split should be active for the relevant company codes in your system. Migration: If an upgrade to ERP has been done, the classic FI is still active and can be used in the usual way. In addition if a customer wants to migrate to new G/L, he has to contact "SAP New G/L Migration" for further information on new general ledger migration. Please, refer to note 812919. For customers who use new g/l without document split and are planning to use document split please contact "SAP New G/L Migration" for further information. Please, refer to note 812919. In case of subsequent changes in document splitting are needed, please refer to note 891144.

Solution

1

Introduction

The note provides information regarding the document splitting functionality in new g/l for customers in phase before go live with new g/l and document split. New g/l is delivered with SAP ERP systems and is active per default in new Installations. If an upgrade to ERP has been done, the classic FI is still active and can be used in the usual way. Document Splitting is a function delivered within the new g/l, similar to FI-SL splitting available from release 4.7 onwards.

08.08.2011

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SEGMENT. An example for customer processes in detail is attached to the note. Document splitting splits up line items for selected dimensions such as SEGMENT. Subsequent activation of document split functionality within a productive environment (with existing transactional data) is critical. Processes in a customer system are dynamic and changes in document split customizing may arise. Entry view is based on table BSEG as used in classic g/l. are used to adequately describe and customize document splitting functionality. 2 Document split functionality With the functionality 'document splitting' a complete financial statement for selected dimensions can be provided at any time.g. An example for leading item is attached to the note. to affect a zero balance setting in the document for selected dimensions such as SEGMENT. splitting method. Issues and error messages for example "the balancing field is not filled" may arise while you are working with relevant business processes. The zero balance setting may generate additional clearing lines in the general ledger view.SAP Note 1085921 - Document split Document splitting is an essential tool for drawing up complete financial statements for the selected dimensions (e. business area. please refer to the long text of the warnings and also to note 891144. It has to be handled with a separate migration project. An example for additional clearing line items in detail is attached to the note. If subsequent changes are necessary. Document splitting method: A splitting method contains the splitting rules governing how the individual item categories are dealt with.2011 Page 2 of 17 . etc. etc. document splitting can be used. PROFIT CENTER. splitting rule. Please address "SAP new g/l Migration" for the appropriate migration scenario. These issues are usually based on missing or incorrect document split customizing. G/l view is based on the new g/l tables. Special terms such as item category. PROFIT CENTER.08. Document splitting splits up line items during the posting for selected dimensions such as receivable lines by PROFIT CENTER. Splitting rule: Depending on the business transactions the rule governs how 08. You can choose between displaying the document either in its original form in the entry view or with the generated clearing lines from the perspective of a ledger in the general ledger view. Also. An example for vendor processes in detail is attached to the note. fund. grant or customer field) at any time.

Refer to: G/l accounts classification for document split (transaction code GSP_LZ2). You need to classify the individual document items so that the system knows how to handle them. PROFIT CENTER. Generally it has to be ensured that each business process is posted with an appropriate document type. 08. There are three options available: " Transfer a fixed value (no splitting).it is a consulting project to analyze and identify the customer's business processes and to customize document types according to the customer's business processes. SAP recommends copying the standard method 0000000012 and applying the changes. In order to split the posted items of a particular ledger by the selected criteria (SEGMENT. " Splitting based on current account balance. In case changes need to be applied to standard customizing. " Splitting by base item categories specified. In any case . Processing category: The processing category controls how the amounts are split.SAP Note 1085921 - Document split the individual item categories will be processed by the system.). Further information is available within Processing category When using document splitting SAP recommends to avoid posting mixed business processes. 2. SAP standard delivers 6 scenarios. Business transactions are only used in document splitting.1 New g/l scenarios In order to define the relevant fields to be updated within open items and totals. Business transaction: A business transaction describes the structure of a business process for each document type.08. For each business transaction. you can determine which item categories (can) appear in the transaction. etc. scenarios have to be assigned to the ledgers used. 2. Also custom fields can be assigned. Refer to: Document types classification for document split and Business transaction and business transaction variant Item category: The item category characterizes the items of an accounting document. the relevant new g/l scenario has to be assigned to this ledger. Therefore. SAP delivers 10 business transactions.2011 Page 3 of 17 .2 Define document splitting method The document splitting method contains the rules governing how the individual item categories are dealt with. an item category has to be assigned to all g/l accounts. Example: Within SAP standard delivered customizing for business transaction 0300 (vendor invoices) it is not possible to post customer or bank account lines. custom field [ZZxxx]. A new document type for each business process needs to be defined in order to separate them.

General Ledger Accounting (New) . Z000000012): IMG-path: Financial Accounting (New) . then choose the "inactive" indicator at company code level. If you perform any cross company code postings please make sure that all company codes involved use document splitting. The values of the split criteria are always taken into consideration together as a combination of the account assignments. This indicator 'no inheritance of A/c Assignments' can be set/removed in the definition of the business transaction (TA GSP_RD). The indicator is available only in ERP2005. The field values are inherited only in case the account assignment combination is unique within the complete document.08. There is also a possibility to deactivate inheritance for some specific business transactions. The indicator "Inheritance of Account Assignments" transfers the account assignments which are defined as split criteria. For the definition of a constant refer to: Constant definition. In addition the company codes which are used in cross company postings have to be assigned in OBY6 to companies in a 1:1 relation. 2. Also the document splitting method has to be assigned. To activate this function select indicator 'Standard A/C Assgnmt' and assign the constant.2011 Page 4 of 17 . That means the account assignments are being inherited if the values of the split criteria in the complete document are the same.g.Document Splitting .General Ledger Accounting (New) Business Transactions .Extended Document Splitting Define Document Splitting Method Select all rules included in the standard method and copy it to the Z000000012: IMG-path: Financial Accounting (New) .Document Splitting .SAP Note 1085921 - Document split Sequence: Create an own defined method (e.Activate Document Splitting.3 Activate document splitting Document splitting can be activated in IMG: Financial Accounting (New) . The constant defines default account assignments for all line items for which it is not possible to derive any account assignments via the splitting rule or the inheritance. Document split can be deactivated at company code level. In case one or more company codes in your system should not use document splitting functionality. A second option is to set a constant on the splitting method level.General Ledger Accounting (New) Business Transactions .4 Document splitting characteristics Document splitting is a tool for drawing up complete financial statements for selected dimensions.Business Transactions . Additional zero balance items are automatically 08.Extended Document Splitting Define Document Splitting Rule Apply the changes needed Activate the new to be used document splitting method 2. There is also a possibility to deactivate the default account assignment (constant) set on method level for some specific business transactions.Document Splitting .

The triggered line items in the document are posted to the zero balance clearing account defined for each account key in customizing (transaction code: GSP_KD1).4 Zero balance indicator and balance zero clearing account The zero balance indicator setting. Either it can be filled in the entry view by entering it or it is derived from the document splitting rules. 2. you define: " Characteristics for general ledger in IMG "Define document splitting characteristics for general ledger accounting". 2. but directly to the asset. ensures that the document is balanced according to document split characteristics for the selected dimensions such as SEGMENT. In case the balance of account assignment objects is not zero after document splitting the system generates additional clearing items. If the zero balance flag has been activated. It can be defined if a zero balance setting for the characteristic and a partner field has to be used. If a field is defined as a splitting characteristic. The account assignments specified have to be maintained at least in one of the ledgers.4. The CO account assignments are just needed for the cost elements.5 Account key assignment (define zero-balance clearing account) 08. controlling and assets.2011 Page 5 of 17 . Therefore. In detail.2 Define Document Splitting Characteristics for Controlling Document splitting characteristics for controlling are being transferred only into relevant line items. The system accepts postings if the account assignment has been filled in the general ledger view. 2. the system makes sure that the document balances to zero on account assignment level. Document splitting characteristics can be defined for general ledger. a clearing account has to be created for the additional clearing line items.4.1 Document splitting characteristics for general ledger In this IMG-step the account assignments taken into consideration in document splitting are defined.4. Otherwise the mandatory check is not processed. The account assignment can also be defined as mandatory.08.SAP Note 1085921 - Document split created in case the balance of account assignment objects is not zero.4. Therefore the accounts of the corresponding line items need to be defined as a cost element. " Additional characteristics to apply document splitting for controlling in IMG "Define document splitting characteristics for controlling" " For cash discounts capitalized to assets in IMG "Define Post-Capitalization of cash discount to assets".3 Define Post-Capitalization of Cash Discount to Assets The activation of the "Post-Capitalization of Cash Discount to Assets" has the effect that the cash discount of an asset-relevant payment is not posted to the cash discount account. but the relevant scenario or custom field is not assigned to a ledger. 2. 2. then it will not be updated in certain new g/l tables.

the constant fills the value of field B. If field A is set but not with the default value of the constant. the default values of the constant are set.6 Constant definition In order to set default account assignments within the document splitting.General Ledger Accounting (New) . A default value can either be assigned to all or just to several split criteria. To post to one zero-balance clearing account. IMG path: Financial Accounting (New) . One or more zero-balance clearing accounts may be used. If any other split criteria is filled which is not defined within the constant.2011 Page 6 of 17 . Two different ways of using a constant exist: General constant for all business processes Specific constant assigned to explicit item categories General constant: The assignment of the general constant is done on the screen of 'activate document splitting'. Check the example for multiple clearing line items Doc_Split_Add_Mult_Clear_Lines_EN. meaning all or nothing. To post to different clearing accounts. one or more constants can be defined. 2. If a general constant has been assigned.pdf. If field A is set with the default value of the constant and B is not filled.SAP Note 1085921 - Document split As explained above in some business processes additional clearing line items have to be created automatically so a full financial statement per splitting criteria is available. check the example in Doc_Split_Addit_Clear_Lines_v1_EN. nothing is done by the constant. The default values are always set as a combination.08.pdf.Document Splitting . each clearing account has to be assigned to a separate account key and each account key to the relevant business transaction variants. the constant fills fields A and B.Edit Constants for Non-assigned Processes For defining the constant only the defined split criteria can be chosen. Example: Split criteria A and B is set as default If fields A and B are both not filled during posting. 08. the system considers 'blank' as a value.Business Transactions . the default account assignment will be set in case if no other assignments have been derived from inheritance or the defined splitting rules. Further information about the zero balance account master data creation is included in note 961937. If an assigned split criteria is set with default 'blank'. The automatic posting is made to a zero-balance clearing account defined in the account key (transaction code: GSP_KD1).

integration with HR) can be posted. 08. Further information about processing category can be found: Processing category The difference between these two ways how to use a constant is that for the general constant the splitting rule is checked and the rule cannot set the account assignment. processing category = 0 has to be chosen. 2.SAP Note 1085921 - Document split The general constant could be used. To assign a constant.08. to make sure that a document is posted with a default account assignment rather than a termination with an error-message occurs.g. document splitting recognizes how the individual line items are handled. The following accounts need to be assigned in the system: " Revenue account " Expense account " Bank account/cash account " Balance sheet account You can enter one account or an account interval. The specific constant could be used. This would be the case if the account assignment cannot be set via the splitting rule. The following item categories are available in the system: 01000 Balance Sheet Account 01001 Zero Balance Posting (Free Balancing Units) 01100 Company Code Clearing 01300 Cash Discount Clearing 02000 Customer 02100 Customer: Special G/L Transaction (available only in ERP2005) 03000 Vendor 03100 Vendor: Special G/L Transaction (available only in ERP2005) 04000 Cash Account 05100 Taxes on Sales/Purchases 05200 Withholding Tax 06000 Material 07000 Asset 20000 Expense 30000 Revenue 40100 Cash Discount (Expense/Revenue/Loss) 40200 Exchange Rate Difference 80000 Customer specific With the classification of the g/l accounts. In case such a specific constant is assigned. Specific constant: In the definition of the splitting rule a constant can be assigned for certain item categories. the account assignment is set for the line items posted with this item category and only if this specific business transaction variant is used. Classification of the g/l accounts is the process to assign g/l accounts to an item category (transaction code GSP_LZ2). no splitting rule has been defined. to make sure that some specific business processes (e.7 G/l accounts classification for document split The first step to customize document splitting is to classify the g/l accounts. Via this customizing the decision has been made to use the specific constant rather than the splitting rule (for certain business processes).2011 Page 7 of 17 . If a specific constant is assigned to an item category.

With the document types delivered in the standard customizing. 2. With note 1069228 it is not possible to assign the item categories 01001 and 01100 manually any more. Therefore it might be required to create more document types. In certain cases additional classification of other accounts might be needed.SAP Note 1085921 - Document split Generally.8 Document type classification for document split To classify the document types assign the corresponding business transaction variant (transaction code GSP_VZ3). These settings describe the allowed item categories for each business transaction as well as if these item categories are set as obligatory or can occur only once within the document. Meaning each business process has to be posted with an own document type. The split method together with the business transaction and the business transaction variant determine the splitting rule for each particular document.) Resetting cleared items It is not possible to create own defined business transactions. The splitting rule describes how the line items of a document receive the account assignments.2011 Page 8 of 17 . Each business transaction determines which item categories (can) appear in the document. The following business transactions are available in the system: " " " " " " " " " " Unspecified posting Transfer posting from P&L to B/S account Customer invoice Vendor invoice Bank account statement Advance tax return (regular tax burden) Goods Receipt for Purchase Order Payments Clearing transactions (account maint.08. For each of the SAP business transactions certain settings are delivered. 2. However. SAP delivers a classification for document types. 08. Own business transactions cannot be created. Within document splitting a mix of several business processes posted with one document type is prohibited. the classification of other accounts is derived online by the system. own business transaction variants for the standard business transactions can be defined (see chapter 'Business transaction and business transaction variant'). Only the already existing business transaction can be used.9 Business transaction and business transaction variant A business transaction describes the structure of a business process for each document type. Business transactions: SAP delivers 10 business transactions. This is a proposal that needs to be checked against the document types available in the customer system. These settings cannot be reset.

Even though no new business transactions can be created. The delivered splitting methods are meant to act as a proposal for the possible customizing.10 Splitting rules The splitting rules describe the split behavior for each splitting method. in the definition of the splitting rule (TA GSP_RD) the following three options for the processing category can be chosen: 0 Transfer a fixed value (no splitting) If this indicator is chosen. Base item categories determine for each line item all the possible lines in the document that account assignments should be derived from. For each business transaction SAP delivers the standard business transaction variant 0001. the business transaction variants can be used.2011 Page 9 of 17 . The adjustments allow only limitations of the already existing settings. The SAP standard customizing should not be changed. 2. with adjusting the variants of the business transaction 0000 'unspecified posting' all business requirements can be covered.08. a constant needs to be defined and assigned to this item category. In this case the system takes the fixed value maintained in the constant. business transaction/variant. In general if further adjustments to the customer specific business processes are required. Please make sure that the activated splitting method and assigned business transaction/variant is selected. These business transaction variants can be copied and adjusted accordingly. From all the possible base item categories only the ones are taken into consideration that do exist in the document to be split. 08.SAP Note 1085921 - Document split Business transaction variants: To adjust the settings to the required needs.1 Processing category In 'Control data' of the 'Item categories to be edited'. In the list of the item categories to be edited those item categories are defined that need to be processed and receive account assignments by the document splitting. 2.10. These business transaction variants contain the standard settings of the business transactions. the needed changes should be done in an own defined splitting method and business transaction/variant. Within the customizing of the splitting rules there are three hierarchy levels: Header data Item categories to be edited Base item categories In the header data the corresponding splitting rule can be chosen. It needs to be ensured that all item categories that have no account assignments in the entry view of the document are included in this list.

which does not contain the leading item. It is needed in order to identify the leading document where the account assignment will be transferred to. This indicator was needed for 'Advance Return for Tax on Sales/Purchases' (RFUMSV00). which does contain the leading item.08. is split based on the local document.2011 Page 10 of 17 .1 Assignment string in document splitting Case 1: Account assignment overwriting not allowed in document splitting Generally speaking. The Leading Item category needs to be defined in case account assignments need to be transferred across the company codes (only case 2. In this case there should be two entries in the splitting rule for the item category to be edited: " 01100 CC = CC of leading item " 01100 CC <> CC of leading item The split is performed for all the documents. Line items of all company codes involved are taken into consideration. 2. Only the line items which belong to the currently processed company code are taken into consideration. The split is performed locally. Since note 889150 and related notes it is not recommended to use this indicator anymore. Process all documents together as one inter-company document. 3 General Principles 3. In that case the item category will be split on basis of the chosen base item category. For an example see attachment Doc_Split_Leading_Item_EN.2 Leading Item / Cross Company posting An inter-company posting creates at least two documents. The Company Code Clearing line (01100) of the document. In this case there should be only one entry in the splitting rule for the item category to be edited . 2. one per each company code. is split on basis of the documents that have already been split locally in the first step. document splitting will not overwrite an account assignment which has already been provided entering the document (entry 08.01100 CC <> CC of leading item.pdf. There are two possible solutions to process inter-company documents: 1. The Document which does not contain the leading item will be processed first.).SAP Note 1085921 - Document split 1 Splitting by base item categories specified (active split) The most common way of processing is '1 Splitting by base item categories specified'. 2 Splitting based on current account balance With this setting the system splits the posting by the splitting portions based on the current account balance per account assignments. The Company Code Clearing line (01100) of the document. Split each document in each company code separately.10.

these partner assignments will also be considered during the splitting to form the assignment string. For that reason. in most of the cases we should not consider the account assignments as simple individual entities.SAP Note 1085921 - Document split view). Therefore the PRCTR field is left as blank after splitting. only the combination of PRCTR + SEGMENT ('PC01' and 'SEGMENT01') from the second line could be populated into the first one. inheritance or setting a standard account assignment (constant) in non-assigned lines is being processed in order to derive the account assignment values.08. the complete assignment string (defined in customizing and recorded in table FAGL_SPLIT_FIELD) will be considered to provide the assignment values to further lines. When either the rule-based split functionality. This can easily be perceived in an posting example along with its corresponding customizing: FIELD SEGMENT PRCTR SPLITMETHD 0000000012 FTYPE_SPLIT X X SPLIT_INHERIDITY X PRTFIELD B_BALANCE B_MANDATORY SPLIT_DEFAULT SPLIT_DEF_CONST Vendor Invoice Business Transaction: 0300 Transaction Variant: 0001 If we try to post this invoice with the following account assignments: BUKRS BLART HKONT KTOSL CC01 |KR |0000160000 |EGK CC01 |KR |0000223000 | KOART PRCTR |K | |S |PC01 SEGMENT |SEGMENT02 |SEGMENT01 Although the splitting rule 0300-0001 has been defined in standard to split the vendor line (item category 03000) from the expense item (item category 20000). For exceptions please see case 2. The profit center value 'PC01' from line 001 is not populated into the line 002. In case the splitting characteristics have been defined with their corresponding partner fields and the 'zero balance' option active. document splitting will not overwrite the account assignment from the entry view. This fact should always be considered as well as the fact that the account assignments defined as splitting characteristics are treated as one assignment string in the line item. it will be inappropriate to set an account assignment value in one of the splitting characteristics in case you are expecting any 08. This logic is followed in order not to create new combinations of account assignments which were not used in the original document. We have to look at the combination of the split-criteria-assignments in a line item as one only assignment. even though the PRCTR was originally blank in the entry. It is an important fact that the different functionalities of document splitting will be processed for this complete assignment string. Since the first line already contains the segment value 'SEGMENT02'.2011 Page 11 of 17 . Result after splitting: HKONT BLART 0000160000 |KR 0000223000 |KR LINETYPE |03000 |20000 PRCTR | |PC01 SEGMENT |SEGMENT02 |SEGMENT01 Consequently.

Case 2: Account assignment overwriting allowed in document splitting Case 2. when classic Profit Center Accounting is active (TKA00-PCRCH. the account assignments are derived by referring to the original line items to be cleared. Dummy profit center is assigned to the controlling area when the profit center accounting is activated (Table TKA01. rule-based splitting (as long as the item with the dummy profit center is not defined as base item in the splitting rule being used in the posting) or constant. Case 2. Case 2. but already in the entry view. cash discount lines and penalties which are split already in the entry view (not only in the entry view).3: Online payment update in Public Sector Funds Management 08.SAP Note 1085921 - Document split account assignment to be populated from document splitting in that line item. The reason for the different logic in this case is to ensure the integration with the CO. only the cleared items of the original documents are considered in order derive the relevant account assignments for the clearing lines and to split the line accordingly if necessary. The exception is the so called follow-up costs as realized exchange rate differences. field 'DPRCT'). In this particular case segment 'SEGMENT02' might have been derived into the vendor item by a customer substitution. In case the classic Profit Center Accounting is not active. The account assignments for the follow-up costs are also derived from the cleared items of the original documents analog to the clearing lines. The option of whether the splitting characteristic fields are considered in splitting during this type of splitting is defined in view V_FAGL_SPLIT_FL2. This circumstance is mainly due to the fact that the dummy profit center should only be considered when no other possibilities have been found in order to derive a 'real' profit center. This logic is followed in order to make sure that the whole clearing process does balance to zero also on the account assignment level.2: Automatic split for clearing processes For clearing lines. transaction 0KE5). The dummy profit center can only be overwritten.2011 Page 12 of 17 . During the automatic splitting. Refer to section "Document Splitting in Realized Exchange Rate Differences" in the online documentation for more information. document splitting may overwrite the dummy profit center with another value from inheritance. If a clearing line contains a different account assignment in the entry view (which normally should not happen in the standard) it will be overwritten by the account assignments from the cleared items. There can be only one dummy profit center defined for each controlling area.1: Dummy profit center When posting a document which contains more than one profit center value and at least one of them is defined as dummy profit center.08. the dummy profit center is treated as any other default value and therefore not overwritten by the document splitting even when defined in TKA01-DPRCT. The g/l accounts for follow-up cost are normally relevant for Controlling and are defined as cost elements. it is important that the relevant account assignments are derived already in the entry view and are transferred to Controlling. Since CO is only integrated with the entry view (and not with g/l view) of the FI document.

For further information refer to note 1037986. In this release the above mentioned logic of the account assignment string was not yet in place. these should be done for new document types and new g/l accounts. Case 2.08. If by any chance this is not possible then you have to consider that previous postings must be transferred manually to the new one in order to have correct reports.1 Recommendations and Examples Changes in the master data The profit center assignment to cost objects or the assignment of a SEGMENT to a PROFIT CENTER may change in case there aren't any transactional data. The warning message is issued because such changes may lead to incorrect report results if transaction data already exists. Identify the business process that causes the error. but also for Special Purpose Leders (SL). the document splitting functionality is more restrictive in the ERP compared to previous releases. Page 13 of 17 08.0 use almost the same coding.2011 .2 Tips for setting up the customizing Error messages like "Balancing field "Profit Center" in line item XXX not filled" or "Item category XXXX is not allowed" are usually caused by the wrong customizing or by using inappropriate document types/accounts for the posted business processes. In some cases you change the assignments even though transaction data exists and the system issues the relevant warning message. Consequently. The postings in the previous validity period cannot be transferred to the new assigned PROFIT CENTER or SEGMENT therefore we recommend the creation of a new master data. in this case not overwriting account assignments set in the entry view. Since the document splitting in the new General Ledger is used within legal reporting. the logic for the account assignment derivation needs to be more strict. See OSS notes 1431816. We recommend to create a new document type which will be used for postings like this and assign it to a new business transaction variant.7. Infact the document splitting in SL is also available in earlier releases such as Enterprise 4.4: Previous Releases to ERP Document splitting can be used not only for new g/l. follow the sequence below: 1. In general it is very critical to change document split customizing after go-live. If due to wrong setting customizing changes are still needed.SAP Note 1085921 - Document split Overwriting the account assignments is allowed in case of using the online payment update functionality within the Public Sector Funds Management. 4 4. In order to identify the root cause of the problem. 4. The document splitting for new g/l and SL starting from ERP 5. 951473 for more information.

Check the assignment of the document type to the business transaction variant. Check which kind of line items are posted and which g/l accounts are involved. 7. Vendor invoice Vendor invoice.08. Check the active split method. 8. 08. Example 2: Posting to cash account and balance sheet account. The standard document type for vendor invoice KR is assigned e. 4. 2. The account assignments on the expense lines are usually entered manually on the entry view. It is prohibited to post cash accounts within the same document. Both item categories 03000 and 05100 are to be split on the basis of the expense (20000). 8. Check the assignment of the involved g/l accounts to the item categories.g. 3. Identify which line items should have the account assignments in the entry view (i. In this case either an error message being raised or additional lines to zero balance accounts are triggered with blank account assignments.e. The account assignments for the vendor and tax lines have to be derived from the expense lines. 4. entered manually) and for/from which lines the account assignments should be derived in the g/l view. since they need to get the account assignments. 6. 7. Correctly the cash account should be split according to balance sheet account. The SAP standard method 000000012 or a copy of it is assigned. 2.2011 Page 14 of 17 .pdf 1. Check the definition of the business transaction variant. Example 1: 1. For print screens see the attachment Doc_Split_unspecified_04000_EN. to business transaction variant 0300 / 0001. 5.SAP Note 1085921 - Document split 2. The item category assigned to the g/l accounts of the expense line item should be 20000. For the documents posted with the standard business transaction variant 0300 / 0001 at least one vendor line is obligatory. 6. 3. When customized incorrectly. In the splitting rule the item categories 03000 for vendor lines and 05100 for tax lines are entered as "item categories to be edited. the account assignments in the cash account are left blank. The posting for vendor invoice is a credit amount to the vendor reconciliation account. For example payment on account without clearing Cash accounts and balance sheet accounts are involved. a debit amount to the expense and automatically created tax line (the example can use also multiple tax codes). The item categories for the vendor (03000) and tax (05100) lines are being derived automatically. 5. Check in the definition of the splitting rule the "item categories to be edited" and the according to basis lines.

New document type YY is assigned e. 9.2011 Page 15 of 17 .08. Refer to note 1071612.3 Consulting issues already documented with notes " Tax line item remains without account assignment in the general ledger view when you execute a down payment or a down payment clearing with taxes. and you receive error message GLT2 201. 5. " Short dump CONVT_OVERFLOW or the system creates disproportional high amounts in the split rows in the general ledger view of the FI document. which you created with report SAPF103. Refer to note 887794. Business transaction variant 0000 / Y001 can be restricted on the item categories 04000 and 01000 if it used only for this business process.g. " Cash journal postings using Transaction FBCJ end to error message GLT2 201 occurs 'Balancing field "&1" in line item &2 not filled'. Refer to note 922743. " Master data of zero balance account Refer to note 961937 " Integration of new g/l and HCM. For the business transaction variant 0000 / Y001 item category to edit 04000 and the base item 01000 is maintained. 6. " You run the batch input session. Refer to the note 1039346 08. The SAP standard method 000000012 or a copy of it is assigned. Refer to note 1072850.SAP Note 1085921 - Document split 3. So the cash account will be split according to the balance sheet account (base item). to business transaction variant 0000 / Y001. Refer to note 944238. 7. The account assignments for the cash accounts should be derived from the balance sheet accounts. 4. " Invoices from SD that contain down payment clearing lines could not previously be split. The cash account is assigned to 04000 (cash account) item category and the balance sheet account to 01000 (balance sheet account) item categories. 4.

03.2011 Page 16 of 17 .2011 09:22:39 English Recommendations/additional info Consulting FI-GL-FL Flexible Structures Valid Releases Software Component SAP_APPL SAP_APPL SAP_APPL SAP_APPL SAP_APPL SAP_APPL Release 500 600 602 603 604 605 From Release 500 600 602 603 604 605 To Release 500 600 602 603 604 605 and Subsequent Related Notes Number 1492963 1330814 1075371 1074451 1072850 1071612 1067344 1061741 1058804 1058676 1050082 1049706 1046814 1041694 1029426 1024005 1011599 1005749 1000955 996852 993752 981614 979435 973342 Short Text Changing assgmt of item categories to bus.08.SAP Note 1085921 - Document split Header Data Release Status: Released on: Master Language: Priority: Category: Primary Component: Released for Customer 11. transac. variant Restrictions for "Online Split for Follow-Up Costs" Additions to Note 1040017 NewGL analysis: Trace for new general ledger documents Field overflow or very large amounts due to doc splitting Down payment clearing with final invoice from SD Too many entries in FAGL_SPLINFO or FAGL_SPLINFO_VAL Error GLT2 201 for follow-on documents from FI-CA RAPOST2000/RAPOST2001: Problems with document handling PCP0: No additional RF048 entry for document split in FI Incorrect split w/ partially maintained constant definition FICORE 704: Tax code '**' not defined Partner assignment to company code clearing lines II Online-Split:Documents with incorrect debit/credit indicator ERP: No distribution information with reversed documents 2 Doc splitting: Dump during neg posting w/ ext doc number Split: Version management for generated include programs NewGL: Error GLT2 002 for invoice references ERP: Error GLT0 003 for report FAGL_FC_TRANSLATION Down payment on AUC and document splitting RFUMSANF: Integration of document splitting ERP: Parked documents and document splitting ERP: Error GLT0 002 with foreign currency valuation Doc splitting: Creation of the zero balance clearing items 08.

Line items without posting key Tax payable posting assignd to an accnt w/ advnce tax return Missing account assignments in balance valuation Incorrect currency-related distributions in docmnt splitting Document splitting: Handling of down payment clearing ERP: Message GLT2 201 on lines with zero amounts Attachments File Type PDF PDF PDF PDF PDF PDF File Name Doc_Split_Add_Mult_Clear_Lines_EN.p df Doc_Split_Addit_Clear_Lines_v1_EN.pdf Language E E E E E E Size 275 261 336 648 881 249 KB KB KB KB KB KB 08.08.pdf Doc_Split_Overview_Customer_EN.p df Doc_Split_Leading_Item_EN.document types in cash journal FS on additional account assignments at cash receipt example Inhrtd & dft acct assgmt lines w/o FAGL_SPLINFO acct assgmnt New GL/Document splitting: Risks w/ subsequent changes New GL with document splitting: Legacy data transfer FI-GL (new).2011 Page 17 of 17 .SAP Note 1085921 Number 961937 948737 944352 937436 922743 909278 900702 891144 890237 889893 889404 889146 888389 887794 840077 Document split Short Text Document splitting: Master data zero balance clearing acct Settlement of an asset: Clearing lines by online split SAPF104: Split account assignments in provision postings NewGL: No generation of document splitting after import New GL with doc splitting .pdf Doc_Split_Overview_Vendor_EN.pdf Doc_Split_unspecified_04000_EN.

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