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AH cProjects 45 SP05 En

AH cProjects 45 SP05 En

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Published by Vamsi Kothapalli

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Published by: Vamsi Kothapalli on Aug 22, 2011
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06/12/2013

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You can export a project or version in cProjects to Microsoft Project (Client). After the export,
you can use all the functions available in Microsoft Project.

Note

SAP Online Help

12.09.2008

Collaboration Projects

84

Due to different scheduling types and calendars, the scheduling results in Microsoft Project
could differ from those in cProjects.

For more information about the export to Microsoft Project (Client), see SAP Note 958210.

End of the note.

Prerequisites

You installed Microsoft Project (Client) 2002 or a higher release on your PC.

You performed the corresponding activities in Customizing forCollaboration Projects
underConnection to External SystemsMicrosoft Project Integration.

You have write authorization for the project.

Features

Exporting Objects

The following table shows which objects are transferred to Microsoft Project (Client) and
which objects they are mapped to there:

Object in cProjects

Object in Microsoft Project

Project definition

Project summary task

Phase

Task

Checklist

Checklist item

Task and summary task

Role

Resource

Furthermore, when you transfer project elements, you transfer the attributes as well:

Information about the phase type is automatically displayed in a Microsoft Project text
field for the phase. The task type and checklist type are also displayed for tasks and
checklists.

For the project elements, you can transfer additional attributes that were specified by
your system administrator in Customizing.

Transferring Dates

If you have set thestart constraint in cProjects, the Microsoft Project system sets forward
scheduling. If you have set thefinish constraint in cProjects, the Microsoft Project system sets
backward scheduling.

When you export to Microsoft Project, dates are transferred for each task. This can cause
problems because Microsoft Project has its own scheduling logic.

Note

In the standard system Microsoft Project does not process any calendar information from
cProjects. Since Microsoft Project carries out its own scheduling, thereby taking its own
calendar into account, the duration values in Microsoft Project and cProjects may differ.
However, you can use the calendar information from cProjects via a Business Add-In (BAdI)

SAP Online Help

12.09.2008

Collaboration Projects

85

(see Customizing forCollaboration Projects underConnection to External Systems
Microsoft Project Integration).

You cannot directly influence the start and finish dates for summary tasks in Microsoft Project.
They are always derived from the dates of lower-level tasks (subtasks). For this reason, dates
for project elements that are depicted as summary tasks in Microsoft Project can differ in
cProjects and Microsoft Project.

If your project is in the planning phase, theDuration andWork fields in Microsoft Project are
independent of each other. Therefore, the cProjects system can fill both fields during the
export. If your project is in the execution phase, theDuration andWork fields in Microsoft
Project are dependent on each other. Therefore, the duration and work data in Microsoft
Project may differ from that in cProjects. The system either exports the work or the
percentage complete, depending on what settings you made in Customizing, and the other
value is calculated automatically by Microsoft Project.

End of the note.

Input Table

You can assign standard fields and user-defined fields (enterprise fields) to cProjects fields in
the configuration. If you assignenterprise fields, the system automatically copies the names
of the corresponding fields from cProjects. If there are fixed values or value tables for the
fields in cProjects, a list of values is generated in Microsoft Project in the appropriate field.

Transferring Project Roles

Project roles are transferred to Microsoft Project (Client) as resources and assigned to the
corresponding tasks as in cProjects. You can assign attributes to the resources in
Customizing forCollaboration Projects. Microsoft Project does not set any attributes when it
assigns the tasks.

Note

Microsoft Project uses its own logic to calculate values for work and resources from the task
assignments. There is no direct equivalent for these values in cProjects. Depending on the
settings in Microsoft Project, other values can be produced for work and required capacity.

End of the note.

Activities

You can start the export of an operational project from the editing view of a project at project
definition level or from theProjects initial view. ChooseExport and enter your data. You can
start the export of a project version from the editing view of an open version or via the
Versions initial view.

More Information

Export to Microsoft Project (Server)

Importing of Project Data

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