IMPLEMENTATION PAPER_FUNCTIONAL AND DEVELOPMENT (IP_FD) ♦ IP DATA MIGRATION ASSETS IP-NUMBER:<NUMBER>

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<IP Number>_IP_FD_<IP Name> GAP IP Functional Development AMOS SE GRP@AGA <yyyy-mm-dd>

Development Functional and Technical Specification

Table of Content
1 General Information.......................................................................................................................................6 1.1 Document Change History.......................................................................................................................6 1.2 Purpose of this document.........................................................................................................................6 1.3 Business Needs and Requirements.........................................................................................................7 1.4 Open Issues.............................................................................................................................................8 2 Functional Description...................................................................................................................................9 2.1 Solution Overview....................................................................................................................................9 2.2 Legacy Asset Data Transfer..................................................................................................................10

2.2.1 Set Company Code Status....................................................................................................................10 2.2.2 Specify Sequence of depreciation areas...............................................................................................10 2.2.3 Specify Transfer Date / Last Closed Fiscal Year...................................................................................11 2.2.4 Specify Last Period Posted in Previous System (Transf. During FY)....................................................11 2.2.5 Transfer Foreign Currency Values........................................................................................................11 2.2.6 Recalculate Depreciation for Previous Years........................................................................................12 2.2.7 Set Reconciliation Accounts (Manually)................................................................................................12 2.3 Impacted business process ...................................................................................................................13 2.4 Impacted sub-process............................................................................................................................13 2.5 Data Requirements................................................................................................................................13 3. Technical Description – Development Types.............................................................................................14 3.1 SAP Enhancement.................................................................................................................................15 3.1.1 Table Access Diagram..........................................................................................................................15 3.1.2 Custom Tables / Structure in SAP.........................................................................................................15 3.1.3 Data Validation......................................................................................................................................16 3.1.4 Data Flow Diagram................................................................................................................................16 3.1.5 Pseudo Code.........................................................................................................................................17 3.1.6 Technical details....................................................................................................................................17 3.2 SAP Conversion.....................................................................................................................................22 3.2.1 Data Cleaning Requirements................................................................................................................22 3.2.2 Extract Logic .........................................................................................................................................22 3.2.3 Currency and Units of Measure ............................................................................................................22 3.2.4 Language of Texts ................................................................................................................................22
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Development Functional and Technical Specification
3.2.5 File Layout (In Sequence).....................................................................................................................23 3.2.6 Selection Screen Details (if applicable) ................................................................................................23 3.2.7 Starting Condition (Optional) ................................................................................................................23 3.2.8 Business Rules (Optional) ....................................................................................................................23 3.2.9 Table Access Diagram..........................................................................................................................23 3.2.10 Selection Criteria.................................................................................................................................24 3.2.11 Data Conversion & Interface Definition...............................................................................................24 3.2.12 Data Mapping Matrix...........................................................................................................................25 3.2.13 BDC Method........................................................................................................................................25 3.2.14 LSMW ................................................................................................................................................26 3.2.15 ALE Configuration (optional)...............................................................................................................28 3.2.16 Custom Dictionary Objects (optional)..................................................................................................30 3.2.17 File Layout...........................................................................................................................................30 3.2.18 Performance Considerations (optional)...............................................................................................30 3.2.19 Dependency........................................................................................................................................30 3.2.20 Relevant Function Modules.................................................................................................................30 3.2.21 Pseudo Code.......................................................................................................................................30 3.3 SAP Forms.............................................................................................................................................32 3.3.1 SAP Script/Forms..................................................................................................................................32 3.3.2 Execution Mode Details.........................................................................................................................32 3.3.3 Technical Details...................................................................................................................................33 3.3.4 Table Access Diagram..........................................................................................................................36 3.3.5 Custom Tables / Structure in SAP.........................................................................................................37 3.4 SAP Interface.........................................................................................................................................38 3.4.1 Interface Classification..........................................................................................................................38 3.4.2 Interface Functionalities........................................................................................................................39 3.4.3 Interface Data Requirements.................................................................................................................39 3.4.4 Table Access Diagram..........................................................................................................................42 3.4.5 Selection Criteria...................................................................................................................................42 3.4.6 SAP Requirements................................................................................................................................43 3.4.7 Middleware Solution..............................................................................................................................44 3.4.8 Legacy System Requirements...............................................................................................................44 3.4.9 Data Conversion & Interface Definition.................................................................................................46
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Development Functional and Technical Specification
3.4.10 Data Mapping Matrix...........................................................................................................................47 3.4.11 File Layout...........................................................................................................................................48 3.4.12 Dependency........................................................................................................................................48 3.4.13 Relevant Function Modules.................................................................................................................48 3.4.14 Pseudo Code.......................................................................................................................................48 3.4.15 ALE Configuration (optional)...............................................................................................................49 3.4.16 Custom Data Dictionary Objects (Optional).........................................................................................50 3.4.17 Performance Consideration (Optional)................................................................................................51 3.4.18 Interface Controls................................................................................................................................51 3.4.19 Compliance.........................................................................................................................................53 3.4.20 Miscellaneous Data Capture (Optional)...............................................................................................54 3.5 SAP ECC Report....................................................................................................................................56 3.5.1 Technical Solution.................................................................................................................................56 3.5.2 Selection Screen...................................................................................................................................56 3.5.3 Starting Condition..................................................................................................................................58 3.5.4 Data Mapping Tables............................................................................................................................59 3.5.5 Detail Logic Diagrams...........................................................................................................................60 3.5.6 Interactive Report Flow.........................................................................................................................68 3.5.7 Sort Criteria Details...............................................................................................................................68 3.5.8 Calculations and Page Break related information..................................................................................68 3.5.9 Custom Tables / Structure in SAP.........................................................................................................69 3.5.10 Recovery and Restart..........................................................................................................................69 3.5.11 Language of texts................................................................................................................................70 3.5.12 Currency and Units of Measure...........................................................................................................70 3.6 SAP BW Report .....................................................................................................................................71 3.6.1 Report Description: ...............................................................................................................................71 3.6.2 Report Layout........................................................................................................................................71 3.6.3 Report Selections and Navigation.........................................................................................................71 3.7 SAP Workflow........................................................................................................................................73 3.7.1 SAP Workflow Diagram.........................................................................................................................73 3.7.2 Technical description.............................................................................................................................74 3.7.3 Business Object Information..................................................................................................................75 3.7.4 Workflow Definition................................................................................................................................76
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.........................6 Reporting / Form Requirements........................................7................................................................. Attachments....77 3........................................8 SAS Developments...................................80 IP_FD <IP Number> <IP Name> page 5 of 80 ..............................................................77 3........................8 Custom Tables / Structure in SAP...............................................5 Deadline Monitoring Requirements.................................... Security and Authorization Requirements........................77 3...............................78 4..................................7..7...................................................................7..........................7 Custom screen design...............................78 3.........................................................................78 3............................................9 User Exit / Enhancement Detailed Description.....77 3.................................79 5.........Development Functional and Technical Specification 3...7.................10 Configuration Information.....................................................................7....................................................................................................................................................................................

The migration focus is on asset master data.g. Realisation of the project will be conducted in several steps.07. There are two different ways of migrating data from feeder systems. According to the Global Reporting Program (GRP) running since 2002. Moreover. (AGA Group).07.A. which will have to adhere in general to already accepted GRP solution for MAF based on the GRP kernel solution. The GoLive of the pilot project – rollout on Mondial Assistance France (MAF) – is planned for the 2012-01-01. 1. In order to meet the business requirements of asset accounting there is a need to migrate the asset master data records from the feeder systems (e. information on GAPs.2011 18.2011 1. Currently the to-be solution is represented by the GRP kernel solution in order to meet those targets. The core aim of the GRP@AGA project is to deliver homogeneous system platform (SAP ERP) for all insurance and non-insurance related finance departments at OEs belonging to AGA INTERNATIONAL S.2 Purpose of this document This document describes from a business perspective the purpose of the required migration. IP_FD <IP Number> <IP Name> page 6 of 80 . quality and efficiency. It will be followed by rollins on the different OEs.1 Document Change History Date Changed by Yagna Reddy Michel Schneider Chapters changed All 1 and 2 Reason for update Creation of file Feedback of internal review 08. several GRP rollout projects have been performed by different operational units (OE) in the past in order to enhance the reporting speed. the document is used to provide him with all relevant details on functional requirements (function and features). It should also provide the developer with a logical overview of what data has to be migrated using BDC/LSMW. and the technical description for a development in SAP or SAS needed. This will align AGA Group with the rest of the Allianz business globally through the implementation of a global template (GRP kernel solution). This document will discuss loading fixed assets using two methods. SERVANTISSIMO Document Change History) to SAP CAP.Development Functional and Technical Specification 1 General Information This document has been created within the framework of the GRP@AGA project.

Recording. and displaying asset master records. A new LSMW for AGA on client 780 will have to be written for the data migration. but rather updating one field in fixed assets which already exist in the system then this might be the right approach. The machine is to be written off using straight-line depreciation. Example: In the valuation section for a machine. changing. we use LSMW tool. Batch Input. how a fixed asset is valuated for each depreciation area. LSMW internally might well in using IDOCs. If for example you are not creating fixed assets in SAP. Difference between LSMW and BDC are 1. For a one-time conversion into SAP. Maintaining fixed assets involves creating. yet it does a lot of the file management and processing work automatically. For any data complexity. it was specified to be written off in depreciation area 20 (cost-accounting depreciation) within a period of three years. a right. Standard Mapping is done in LSMW and data validation is done implicitly by SAP whereas in BDC we have to do it explicitly. LSMW is used for SAP standard applications whereas BDC is for customized applications. BDC recording This is suitable for a very basic upload. 3. 1. or another item owned by an enterprise that is intended for longterm use and can be individually identified in the balance sheet. 4. The different items of information are structured according to area of use and functions in the system to make it easier for users to create. 2. 1. Direct input. and evaluate master data. IP_FD <IP Number> <IP Name> page 7 of 80 . maintain. 2. 2. But it is not flexible enough to be used for the creation of fixed asset data. LSMW doesn't supports whereas in BDC.3 Business Needs and Requirements A fixed asset is an object. Each asset master record consists of two parts that are described below. Valuation Parameters In the valuation section of an asset master record is defined. It allows you to leverage the full power of ABAP while using standard SAP processing functions. Please refer to IP 320336_IP_FC_WS1_Customizing_ FIAA_Fully_New for further information on the customizing of FI-AA for AGA.Development Functional and Technical Specification 1. we can do it manually. General Master Data / Organizational Assignments This part of the master record contains general information about the fixed asset.

Identifying the tool (whether LSMW or BDS) to migrate the legacy data IP_FD <IP Number> <IP Name> page 8 of 80 .Development Functional and Technical Specification 1. 2. Asset Master data of Allianz Global Assistance has to be provided.4 Open Issues 1.

The reconciliation GL account is not automatically updated at this point of time. So it will be uploaded into SAP through flat file. Capitalization Date: The capitalization date is the value date of an asset. but only to this date being the default for the asset value date when the first acquisition is posted. Normally. Description: Description of the Fixed Asset Manage Historically: If it is legacy Asset and using transaction AS91. for individual financial statements. Whereas in data migration the asset master is updated with values through a transaction code called as AS91. Data migration is slightly different from a normal transaction which happens in Asset accounting module. SERVANTISSIMO) with the respective master data on SAP FI module using data migration.1 Solution Overview The functionality of the migration is aimed at the synchronisation of the feeder systems (e. Old Fixed Asset Number: You can enter Legacy Asset number in this field to keep a track of the old numbers. or management accounting values). Asset Class can be determined based on legal or management requirements. Company Code: One Fixed Asset is assigned to one company code.g. then this check box has to be checked. Creating a Legacy Asset needs following information to be uploaded: 1) Asset Class: Each asset master record must be assigned to one asset class. depreciation area and other master data are associated with the Asset Class. The reconciliation accounts are updated manually through another transaction code called OASV. Normally. in asset accounting the day to day transactions is posted with values through FI bookings and at the same time the asset reconciliation is updated online realtime. Depreciation area: An area showing the valuation of a fixed asset for a particular purpose (for example. However. 2) 3) 4) 5) 6) 7) 8) IP_FD <IP Number> <IP Name> page 9 of 80 . balance sheets for tax purposes. this does not lead to the asset being capitalized. Cost Center: The SAP system uses the cost center assignment in the asset master record to determine the cost center affected when fixed asset depreciation or Gain/loss from asset sales type of postings are done.Development Functional and Technical Specification 2 Functional Description 2. You can also enter this date manually when creating an asset.

the sequence for the depreciation areas may be impacted. In this step. the first depreciation area to be transferred is generally the book depreciation area. Before the system goes live. 10) Take Over values: These are filled depending on the Customization and Depreciation areas. the sequence of the depreciation areas for the data takeover transaction is specified. Production status . If there are additional depreciation areas for local /fiscal purposes.2. but posting is not possible. 2.2 Legacy Asset Data Transfer 2.The asset data transfer is complete.We can enter and change values by transferring asset data From a previous system. Which status will we use when? 2.1 Set Company Code Status Test status . or by posting.2 Specify Sequence of depreciation areas In this field we define the order in which you want to update depreciation areas with values during legacy data transfer.2.e 2 till asset master data is transferred using Transaction Code AS91and balances are updated in transaction code OASV. it is essential that you set the system status to "production" (not test).reporting allowed Company code status is set to Test i.We can change values by transferring asset data from a previous system. IP_FD <IP Number> <IP Name> page 10 of 80 . Transfer status . You determine this sequence by entering a relative number in this field.Development Functional and Technical Specification 9) Depreciation Key: The depreciation key (valuation key) controls the valuation of the asset in the particular depreciation areas. After completion of migration company code status must be changed to ‘0’ to avoid inconsistencies in depreciation calculations. You can only change values by posting. During the transfer of legacy data. Categories of Status 0 Asset data transfer completed 1 Asset data transfer not yet completed 2 Test company code with data transfer always allowed 3 Company code deactivated .

the system interprets this as transfer during the fiscal year. The company is going live with SAP on 01. 2011 Last closed fiscal year 2011 Specify the take over date as 31.01. We can only make an entry in this field for an area which is managed in foreign currency. In this case. Example: Transfer date is last day of the fiscal year • • • • • Transfer date – December 31. although they are defined as dependent areas by the Customizing settings. IP_FD <IP Number> <IP Name> page 11 of 80 .12. Using this indicator. This specification can only be made for areas that are managed in foreign currency. and the transactions in the current fiscal year (the second is only possible for transfer during the fiscal year). 2012.01.2012 To make it simple.2.2012 2. the legacy data will be transferred on 31. with no changes allowed) as it normally would. If the transfer date is not the last day of the fiscal year (according to the fiscal year variant in FI).5 Transfer Foreign Currency Values This is important to that carry out this step if you manage depreciation areas in foreign Currencies.4 Specify Last Period Posted in Previous System (Transf.2011. 2. Posting up to this date will be included in the transfer. Then the depreciation areas are not supplied with values from another area by the system. This specification also determines whether we want to perform the transfer during the fiscal year (with transfer of posted transactions/depreciation in the current fiscal year) or at the end of the fiscal year (without transactions). determine that foreign currency areas can receive values during old assets data takeover.2. It can only transfer cumulative values from the end of the last fiscal year. The system then does not provide values itself for the area (by taking over values from another area. The system cannot transfer any historical transactions. Allianz Global Assistance is going live on 1st January. This date determines the status of posting to be used for the transfer.Development Functional and Technical Specification 2. you must specify the period up to which depreciation was posted in the previous system.12. During FY) This step is only necessary if you want to perform an old assets data takeover during the fiscal year.3 Specify Transfer Date / Last Closed Fiscal Year Here we specify the transfer date for the Allianz Global Assistance asset data transfer. -> Does that mean it will be technically migrated into SAP CAP only on the 31st December? System will start calculating depreciation from 01. In this case we specify that depreciation was posted up to 31st December 2011 in the previous (legacy) system. 2011.2. This period refers to the posted depreciation that is to be transferred during old assets data takeover. you specify that you will provide values for the foreign currency area during the legacy data transfer. In this step.

2. IP_FD <IP Number> <IP Name> page 12 of 80 . By default the relevant GL accounts will have been created as reconciliation accounts. since the depreciation calculation by SAP might differ due to some rounding difference. timing difference as compared to the legacy system. Normally this step is not done. the reconciliation flag is reset. OAMK allows this to be carried out manually. Is that really clear already? Up to now I thought we would load the assets data into SAP CAP at their original value and then depreciate them in SAP using the depreciation run. Please note that if any change to depreciation area sequence is undertaken.2.6 Recalculate Depreciation for Previous Years If you need system to recalculate depreciation for the previous year up to the date of the transfer there is an option available to calculate depreciation. This is maintainable in each client except production where this step is managed by the cutover strategy. the flag is removed from the GL accounts per asset class per company code.7 Set Reconciliation Accounts (Manually) This step is required for conversion purposes. As part of the conversion. Do we need to transfer assets in foreign currencies? 2. After the balances have been loaded. that the manually input flag will change position and will require updating. the system will only post to them via Asset Accounting from this point onwards. Once they are set as reconciliation accounts. the takeover values for this depreciation area is calculated manually/automation tool. Carried out directly in client during cutover. What are the consequences of using one or the other way? 2.Development Functional and Technical Specification For any Depreciation area with foreign currency values fixed at the Group Rate as at the takeover date.

FF_AA.5 Data Requirements Require flat file for migrating the data from legacy system to SAP. IP_FD <IP Number> <IP Name> page 13 of 80 .Development Functional and Technical Specification 2. GUIDANCE ONLY: < Please provide the high level description of the impacted business process > END OF GUIDANCE TEXT Text 2. GUIDANCE ONLY: < Provide the high level description of the impacted sub . > END OF GUIDANCE TEXT • Impacted Sub-process 1 Text • Impacted Sub-process 2 Text 2.xlsx The format of this file needs to be described.business process at transaction level.4 Impacted sub-process TEXT TO BE REMOVED.3 Impacted business process TEXT TO BE REMOVED.

5SAP ECC Report 3.3 SAP Forms 3.7 SAP Workflow 3. > END OF GUIDANCE TEXT In the following chapters are described the following (mark the line in the middle with an “x”) – the text in the 3rd column is a link to the chapter within the document SAP Enhancement SAP Conversion SAP Forms SAP Interface SAP ECC Reports SAP BW Reports SAP Workflow SAS Developments 3 SAP Enhancement 3.4 SAP Interface 3.10 SAS Developments IP_FD <IP Number> <IP Name> page 14 of 80 . In some chapters are provided examples and guidance on what content is expected. GUIDANCE ONLY < This chapter is used to describe all relevant technical details for SAS or SAP developments implemented.2 SAP Conversion 3.Development Functional and Technical Specification 3.7. Fill in all sub chapters of the relevant development type.5 3.6 SAP BW Report 3. besides the chapters marked as optional.Technical Description – Development Types TEXT TO BE REMOVED.

1.De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 5 Nam e .1 SAP Enhancement 3.De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/LenTy pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len pe/Len Ty pe/Len Ty 3. the data table row for that field should not be completed beyond ‘Domain’.1.1 Table Access Diagram T ab le 1 Nam e . as the remaining attributes will be default values for the selected Domain. >END OF GUIDANCE TEXT Table Name Short text Size category IP_FD <IP Number> <IP Name> page 15 of 80 . and the properties of its fields. NB: Existing SAP Data Elements and/or Domains should be used whenever possible when creating custom table fields.De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 4 Nam e . In this instance.De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 3 Nam e .De s cr ip tio n KEY 1 Des c KEY 2 Des c KEY 3 Des c KEY 4 Des c KEY 5 Des c KEY 6 Des c KEY 7 Des c FIELD 1 FIELD 2 Des c Des c FIELD 3 Des c FIELD 4 FIELD 5 Des c Des c FIELD 6 FIELD 7 Des c Des c FIELD 8 Des c Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/LenTy pe/Len Ty pe/Len pe/Len pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len pe/Len Ty pe/Len Ty Ty Ty T ab le 2 Nam e .2 Custom Tables / Structure in SAP TEXT TO BE REMOVED.Development Functional and Technical Specification 3. GUIDANCE ONLY: < This section should detail the attributes of any custom table used. in order to avoid unnecessary typos.

3 Data Validation TEXT TO BE REMOVED.1. GUIDANCE ONLY < Provide the data validation rules > END OF GUIDANCE TEXT Table Field Name Validation Rule 3.1.4 Data Flow Diagram IP_FD <IP Number> <IP Name> page 16 of 80 .Development Functional and Technical Specification Table maintenance allowed Data class Buffering Table maintenance generation Authorization Group Field Name Data Element Domain Type Length Check TableField Key Field Foreign Description Key Comments 3.

1. in functional language. Data declarations should not be included in pseudo-code.5 Pseudo Code TEXT TO BE REMOVED GUIDANCE ONLY < • • • • • • • Pseudo-code should describe the main steps that will be performed in a program with easy to follow logic and select statements. (i. Format the pseudo-code into logical processing units.Development Functional and Technical Specification 3.e. Begin each section of pseudo-code with a heading that clearly describes the logic to follow. such as whether the internal table is empty. unless the data declaration will impact the logic. > END OF GUIDANCE TEXT 3. Validate user input.1. or if SYSUBRC is equal to zero. All major checking should be specified.6 Technical details TEXT TO BE REMOVED GUIDANCE ONLY < IP_FD <IP Number> <IP Name> page 17 of 80 . gather the inventories) Each main step needs to start with description of the process. Logic should be detailed enough so that any developer can be able to code the object without significant effort on logic redesign.

only those ones which are needed needs to be filled in.6.6. Length Default Value IP_FD <IP Number> <IP Name> page 18 of 80 .1.6.6.1 SAP User-Exits Enhancement Main Program Includes Form Routines 3. For all chapters below also separate Excel sheets can be attached per chapter > END OF GUIDANCE TEXT 3.Development Functional and Technical Specification All chapters are optional.1.1.1.2 Function Exits Main Program Logical trigger Point Project Enhancement Component Function Module Name Includes 3.6.4 Menu Exits Enhancement Menu/Path Function/Transaction Code 3.1.5 Screen Exits Screen Number Enhancement Main Program Name Program Name & Sub-Screen Number 3.1.6.3 Field Exits Main Program Name Function Module Name Screen Field Name Enhancement Field Exit Id Screen Number Conditions for execution 3.6 Search Help Exits Field Name Field Description Import / Export Key Field Data Element Type (CHAR.

GUIDANCE ONLY <For FI related transaction specifically > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 19 of 80 .6.9 Custom Transaction TEXT TO BE REMOVED.Development Functional and Technical Specification (I/E) (Y/N) NUMC) 3.6.1.11 Business Transaction event TEXT TO BE REMOVED.1.1.6. > END OF GUIDANCE TEXT 3.6.7 Search Help Assignment Standard Search Help Collective Search Help Elementary Search Help 3.6.8 BADI BADI Definition Implementation name Methods Comments 3. GUIDANCE ONLY < Functional details of custom transaction can be incorporated here: Number of screens required and flow diagram can be included and provide the selection screen screen shot along with the table name and field name and screen shot for the required output. GUIDANCE ONLY < Provide the details of the Business transaction Event if some specific config required that can be mentioned here > END OF GUIDANCE TEXT 3.1.1.10 Menu/Submenu Routine number Business logic required Requirement routine 3.12 Substitution TEXT TO BE REMOVED.6.1.

** Other formatting requirements – left or right justification.1. invisible / visible. etc. padding requirements. (if any)       Processing Functionality IP_FD <IP Number> <IP Name> page 20 of 80 . Necessary field validations and sorting logic.13 Screen Details Screen Number:       Screen Layout: (type or attach details of screen layout)       Screen Field Mapping: Fie ld #* Field Descrip tion Fiel d Typ e SAP Refere nce Field Scr een Fiel d Len gth Inp ut/ Out put Fiel d Mand atory/ Optio nal Defau lt value s Get Value (G) Set Value (S) Or Both (B)) Match codes used (if any) Other field formatting requirement s ** * Number the fields sequentially for referencing.Development Functional and Technical Specification Validation Description Fields required for validation Point of Validation Table used in validation Business Rules Substituted Field Derived from Field Table used in Substitution Business Rules 3. bright.6.

Development Functional and Technical Specification Pre-screen display processing: Screen Processing Pseudo code: Screen Flow Diagram IP_FD <IP Number> <IP Name> page 21 of 80 .

GUIDANCE ONLY < Specify how data cleansing will be handled. GUIDANCE ONLY < Describe the extract logic: filtering (e.2.2 SAP Conversion 3.g. GUIDANCE ONLY: < The texts of the report may be different in different countries. summarizing (e.g.Development Functional and Technical Specification 3. last two fiscal years).2 Extract Logic TEXT TO BE REMOVED. Identify the key contacts responsible for this process. What language should be used to derive these texts? The login language or another? > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 22 of 80 .4 Language of Texts TEXT TO BE REMOVED.2.2. > END OF GUIDANCE TEXT 3. size of the documents) > END OF GUIDANCE TEXT 3.2. active vendors only. monthly balances.1 Data Cleaning Requirements TEXT TO BE REMOVED. GUIDANCE ONLY < Are all the units of measure and currency details in the data mapping tables correct? Will the report work for different currencies? What about the EURO? What happens to the report if the common measure of weight used on client’s sites is changed to tones instead of kilograms? Or to stones and pounds? > END OF GUIDANCE TEXT 3.3 Currency and Units of Measure TEXT TO BE REMOVED.

Patterns.2. The programmer will be able to construct the screen directly from the details in this table.2.2. Single/Multiple selection. GUIDANCE ONLY: < Detail exactly what is needed at the selection screen by using this table.) Default Value Desired screen design (selection possibilities): (use attachment if possible): 3.7 Starting Condition (Optional) TEXT TO BE REMOVED.6 Selection Screen Details (if applicable) TEXT TO BE REMOVED. GUIDANCE ONLY: < When should the conversion be run? Does another conversion need to be run before this one is triggered? Should it be a batch only program (with added security) or is it needed on-line as well? Will the program automatically start a batch session or should someone be in place to trigger these? > END OF GUIDANCE TEXT 3.9 Table Access Diagram TEXT TO BE REMOVED.Development Functional and Technical Specification 3. GUIDANCE ONLY <Table Access Diagram with primary key relationships between tables.2.5 File Layout (In Sequence) 3. GUIDANCE ONLY < Provide any business rules that are applicable for the transformation. Mandatory etc. You can also add a separate spreadsheet > END OF GUIDANCE TEXT 3.2. > END OF GUIDANCE TEXT Name Table-Field / Check Box / Radio Button – with group Parameter (P) / Selectoption (S) Comments (Range.8 Business Rules (Optional) TEXT TO BE REMOVED. Not necessary if calling transaction(s) to update SAP tables IP_FD <IP Number> <IP Name> page 23 of 80 . Some SAP technical knowledge will be needed for the complete production of this table.

2. 3. example. and extra lines in this section to avoid printing an extra page. You should create your TAD excel files on disk and not as embedded icon files. From the menu. etc. Resize the diagram.2. To insert graphics within the document (non-OLE objects): 1. Patterns. Delete these instructions. You will not be able to edit or delete it. Copy the bitmap image to the clipboard 2. Press Ctrl-C to copy TAD to clipboard.11 Data Conversion & Interface Definition TEXT TO BE REMOVED GUIDANCE ONLY IP_FD <IP Number> <IP Name> page 24 of 80 .Development Functional and Technical Specification (Table access diagram to be attached) Insert Image Here . From the menu. Single/Multiple Selection. select TDS  Insert Graphic (do not use standard paste) 3. Mandatory. Resize the image. Word may insert the spreadsheet as a protected object. You're done! Note: If you create your TAD in an embedded excel spreadsheet and then copy and paste from the embedded object and not from an excel spreadsheet on disk. Without closing Excel.) Default Value Variants: Attach selection screen shot here 3. switch back to this word document and position cursor where you'd like to insert the TAD. Open your previously created Excel TAD spreadsheet from disk and select the area covered by the TAD. Delete these instructions and extra lines in the section. 7.To insert TAD (or other OLE object): 1. 5. 2.10 Selection Criteria Name Table Field/ Check box/ Radio button Select-option (S) or Parameter (P) S or P Comments (Range. select TDS  Insert TAD (do not use standard paste) 5. 4. You're done! > END OF GUIDANCE TEXT 3. 4. 6.

whereas for materials not already established in SAP. Mapping fields of the flat file to SAP asset master record fields 3. Excel file. Creation of flat file 2. Call the transaction of Asset master AS91 4. for materials. It is a common data transportation method and is especially useful in large data communication scenario. In this method.13 BDC Method Batch Data Communication or BDC is a batch interfacing technique that SAP developed. The other method is to create a BDC session. One is using statement ‘Call Transaction’ directly. The migration consists of seven steps in BDC 1. There are two methods to run BDC program.) Location Description Logical File Name File Delimiter Comments Source System: Target System:             System Diagram:       3. indicate any relevant transaction codes and a description of the dynamic transaction call (i.2. if the material exists.12 Data Mapping Matrix 3. Rectify the errors if found and same process will follow.Development Functional and Technical Specification < For inbound interfaces. EBCDIC. Actual data transportation is executed when running this BDC session. etc. the screen is simulated directly but difficult for error processing.2. IP_FD <IP Number> <IP Name> page 25 of 80 .e. > END OF GUIDANCE TEXT File Name Inbound / Outbound I/O File Type (ASCII. MM01 is called). Trap all the errors in the program 5. MM02 is called.

Take Over values are also present in the header structure and should be mapped with Depreciation areas. please include them in the source fields as well. Depreciation Area and Depreciation Keys MUST be provided. The steps 1) Maintain Object attributes Object .Development Functional and Technical Specification 3.1 For BDC/Call Transaction DMM for BDC Call Transaction.2.0001 (Batch Input) 2) 3) Create a flat structure for input data in step 2. of source structure is as shown below: IP_FD <IP Number> <IP Name> page 26 of 80 . AFASL01 for Book Depreciation. E.g. Most of the fields are available in header structure provided by SAP. 'XX' depends on how many depreciation areas. While running the transaction online.14 LSMW The migration of data using LSMW consists of following steps SAP provides Standard LSMW to upload legacy Fixed Assets as a whole or its parts (Sub Numbers). In addition to this. AFASL02 for Group Depreciation etc. But with this program. This program copies the Asset master data and asset transaction in FI Asset Accounting systems.g. field for Depreciation Area is AFABEXX. SAP automatically fills the Depreciation areas based on the Asset Class. For e. 3.0160 Method . The field for Depreciation Key is AFASLXX. Maintain fields in step 3 for the input structure. if you want to change the Useful life in Years/Periods.13. Similarly.xls This file is not filled.2.

this is the case with this LSMW program. 6) 7) 8) 9) Specify Files: provide the path of the file in this step. Assign files to the target structure Read file Convert File 10) Create Batch Input session: Normally. this step creates a batch input session which can run using SM35.Development Functional and Technical Specification 4) Maintain structure relations: Since we have a flat structure. IP_FD <IP Number> <IP Name> page 27 of 80 . 5) Maintain Field mapping and conversion rules: create the source fields for all target fields and give transaction as constant 'AS01'. But. relate only header level to input structure.

15 ALE Configuration (optional) TEXT TO BE REMOVED GUIDANCE ONLY < The following tables should be used to document all ALE/EDI configurations. then the information in the following section should be repeated in multiple tables.Development Functional and Technical Specification 3. > END OF GUIDANCE TEXT 3.2. IDoc Type Structure TEXT TO BE REMOVED GUIDANCE ONLY IP_FD <IP Number> <IP Name> page 28 of 80 .15.1 For ALE/IDOC/BAPI/Direct Input DMM For ALE/IDOC/ BAPI/Direct Input Source System System name & Client or Logical Partner Profile Target System & Client or Logical System Name Message Type Basic IDoc Type IDoc Extension Business Object / Methods Process Code / Function Module 1. If Configuration exists in more than one SAP system.2.

Inbound process codes Process Code Process Code description 5. Workflow event linkages to be activated Object type Event Receiver type IP_FD <IP Number> <IP Name> page 29 of 80 .Development Functional and Technical Specification < This table documents the exact IDoc type structure of a customized IDoc > END OF GUIDANCE TEXT SAP IDoc Type: IDoc Extension: Parent Segment: New Child Segment: IDoc Field Field Name Data Element/Type Format/Length Comments 2. Characteristics of inbound function modules Function Module Input type Dialog allowed 4. Assignment of FM to Logical message and IDoc type Function Module Obj type FctTyp Directn BasicTyp Extension Log message type MsgCode MsgFunct 3. Link type and serialisation type of message type Message type Serialisation object type Object type link 6.

GUIDANCE ONLY <Performance considerations (if any). else write N/A> END OF GUIDANCE TEXT 3.18 Performance Considerations (optional) TEXT TO BE REMOVED. GUIDANCE ONLY <List the function modules used in the program> END OF GUIDANCE TEXT 3.2. Table-View Structure and Search Help to be attached > END OF GUIDANCE TEXT 3.2.17 File Layout Input / Output File Name Ref.20 Relevant Function Modules TEXT TO BE REMOVED.2.2. GUIDANCE ONLY <Dependency on other programs / external applications (if any)> END OF GUIDANCE TEXT 3.19 Dependency TEXT TO BE REMOVED.21 Pseudo Code TEXT TO BE REMOVED GUIDANCE ONLY < IP_FD <IP Number> <IP Name> page 30 of 80 . 2. Field Name Field Type Starting Position / Delimiter Length Decimal Format Mandatory (M) / Optional (O) 1. Volume of data:       3.2.2. 3.16 Custom Dictionary Objects (optional) TEXT TO BE REMOVED GUIDANCE ONL < Use an appropriate attachment.Development Functional and Technical Specification 3.

(i. in functional language. gather the inventories) Each main step needs to start with description of the process. or if SYSUBRC is equal to zero. All major checking should be specified such as whether the internal table is empty. Data declarations should not be included in pseudo-code. Logic should be detailed enough so that any developer can be able to code the object without significant effort on logic redesign. unless the data declaration will impact the logic.e. Begin each section of pseudo-code with a heading that clearly describes the logic to follow. • All parameters of a function call should be specified > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 31 of 80 .Development Functional and Technical Specification • • • • • • • Pseudo-code should describe the main steps that will be performed in a program with easy to follow logic and select statements. Validate user input. Format the pseudo-code into logical processing units.

3.1 Printing Existing Solution Menu Path for transaction: Values to be used and output type: Actions to be taken: 3.3.3.1.2 Execution Mode Details TEXT TO BE REMOVED GUIDANCE ONLY < Specify the execution mode details whether the execution mode is transactional or stand alone mode > END OF GUIDANCE TEXT Transactional: • Output Determination: Print Program Layout Set Output Type • Navigation Path: page 32 of 80 IP_FD <IP Number> <IP Name> .3.1 SAP Script/Forms Customizing requirements for the form have to be added to the customizing chapter of this template.1.3 SAP Forms 3.3.2 Desired functionality Output type(s): Form Types: Transmission medium: Legal requirements: Type of printer: Paper Size: Orientation: Portrait/Landscape: Special stationary to be used: 3.Development Functional and Technical Specification 3.

3 Technical Details TEXT TO BE REMOVED. Format the pseudo-code into logical processing units. unless the data declaration will impact the logic. in functional language. All major checking should be specified. gather the inventories) Each main step needs to start with description of the process. • • • • • • Logic should be detailed enough so that any developer can be able to code the object without significant effort on logic redesign.2 Pseudo Code TEXT TO BE REMOVED GUIDANCE ONLY < Pseudo-code should describe the main steps that will be performed in a program with easy to follow logic and select statements.3.3. Mandatory.3. such as whether the internal table is empty.e. Validate user input. Single/Multiple Selection. Begin each section of pseudo-code with a heading that clearly describes the logic to follow. etc.) Default Value Selection Screen Layout: (insert attachment if applicable): 3. or if SYSUBRC is equal to zero. GUIDANCE ONLY < Mention the technical details of the development.1 Flow Diagrams TEXT TO BE REMOVED GUIDANCE ONLY < Logical flow of the execution of the form > END OF GUIDANCE TEXT 3. Patterns. > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 33 of 80 .3. Fill the appropriate section > END OF GUIDANCE TEXT 3. (i.3.Development Functional and Technical Specification • Batch Job Name: Stand Alone: Select-Options: Name Table Field/ Check box/ Radio button Select-option (S) or Parameter (P) S or P Comments (Range. Data declarations should not be included in pseudo-code.

6 Smart form TEXT TO BE REMOVED.3.3.3..3. specify the standard text ID in the Standard/Application Text(s) table above.3.3 Form Layout TEXT TO BE REMOVED.3. GUIDANCE ONLY < Details of SAP script can be incorporated here. GUIDANCE ONLY <Details of the windows used in the layout > END OF GUIDANCE TEXT Reference W1 . > END OF GUIDANCE TEXT 3.. WN Print on page All Pages Label Position X Y 3.3. > END OF GUIDANCE TEXT 3.3. GUIDANCE ONLY < Details of custom print program can be incorporated here. If it is a SAP print program add the information what the print program does > END OF GUIDANCE TEXT 3.3.5 SAP script TEXT TO BE REMOVED.. GUIDANCE ONLY < Details of Smart form can be incorporated here.3.8 Standards Texts / Text Modules Reference Text / Field Name Print on page Label Position Font Output Format Font Format If a logo is to be printed.4 Print Program TEXT TO BE REMOVED..3. IP_FD <IP Number> <IP Name> page 34 of 80 . GUIDANCE ONLY < Attachment giving the look of the layout of the form to be developed > END OF GUIDANCE TEXT 3.7 Windows TEXT TO BE REMOVED.3.Development Functional and Technical Specification 3..

3.3.3.3.Development Functional and Technical Specification Logo: Yes/No Barcodes Yes / No Barcode Field Name:      Verification of Barcode Printing Capability:       3.3. GUIDANCE ONLY < Provide styles used > END OF GUIDANCE TEXT 3.3. GUIDANCE ONLY < Provide Paragraph formats used IP_FD <IP Number> <IP Name> page 35 of 80 .11 Layout Details Position of Left Margin (Specify Unit) Position of Right Margin (Specify Unit) Position of Logo (Specify Unit) Logo (Specify Logo) Position of Main Window (Specify Unit) 3.13 Paragraph formats TEXT TO BE REMOVED.3.3.9 Field Mapping Field Field Description Functionality Logic Print on page Font Font Format Window 3.3.12 Styles TEXT TO BE REMOVED.10 Translation Reference Description of use (in Language1) Description of use (in Language2) Description of use (in Language3) Text module Name Notes 3.3.

De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/LenTy pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len pe/Len Ty pe/Len Ty IP_FD <IP Number> <IP Name> page 36 of 80 .3. GUIDANCE ONLY < Provide Character formats used > END OF GUIDANCE TEXT Character format Description Standard settings Font 3.3.De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 4 Nam e .Development Functional and Technical Specification > END OF GUIDANCE TEXT Paragraph Format Description Indents and spacing Font Tabs Numbering and outline 3.De s cr ip tio n KEY 1 Des c KEY 2 Des c KEY 3 Des c KEY 4 Des c KEY 5 Des c KEY 6 Des c KEY 7 Des c FIELD 1 FIELD 2 Des c Des c FIELD 3 Des c FIELD 4 FIELD 5 Des c Des c FIELD 6 FIELD 7 Des c Des c FIELD 8 Des c Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/LenTy pe/Len Ty pe/Len pe/Len pe/Len Ty pe/Len Ty pe/Len Ty pe/Len Ty pe/Len pe/Len Ty pe/Len Ty Ty Ty T ab le 2 Nam e .3.14 Character formats TEXT TO BE REMOVED.4 Table Access Diagram T ab le 1 Nam e .De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 5 Nam e .De s cr ip tio n KEY 1 Des c KEY 2 Des c s y -f ield FIELD 1 Des c T ab le 3 Nam e .

and the properties of its fields. the data table row for that field should not be completed beyond ‘Domain’.3. as the remaining attributes will be default values for the selected Domain. >END OF GUIDANCE TEXT Table Name Short text Size category Table maintenance allowed Data class Buffering Table maintenance generation Authorization Group Field Name Data Element Domain Type Length Check TableField Key Field Foreign Description Key Comments IP_FD <IP Number> <IP Name> page 37 of 80 . In this instance. NB: Existing SAP Data Elements and/or Domains should be used whenever possible when creating custom table fields. GUIDANCE ONLY: < This section should detail the attributes of any custom table used. in order to avoid unnecessary typos.Development Functional and Technical Specification 3.5 Custom Tables / Structure in SAP TEXT TO BE REMOVED.

Real-Time Immediate transfer of small data set. GUIDANCE ONLY < Enter the requested information and type one “X” in each checkbox group. Excel Upload Manually invoked from SAP session.1 Interface Classification TEXT TO BE REMOVED.4. Usually done by scheduled file transfer.Development Functional and Technical Specification 3.4 SAP Interface 3. Local spreadsheet file uploaded from PC. Near Real-Time One-way message-based transfer of data. Other Specify: Interface Frequency Hourly Daily Weekly Monthly Quarterly Yearly On-Demand Other Details: Details: Details: Details: Details: Details: How often: Specify: Type of Records Sent Full record load Send all records every time interface is executed Delta full records Only send records where one or more fields have changed since previous execution Delta records Only send fields (and keys) that changed since previous interface execution Other Specify: Volume (per single execution) Average Volume: Peak Volume: <Volume> records per interface execution <Lower Volume – Upper Volume> IP_FD <IP Number> <IP Name> page 38 of 80 . Usually triggered by event. > END OF GUIDANCE TEXT Interface Number Interface Name Direction (with respect to SAP R/3) <Interface Number> <Interface Name> Inbound Outbound Other Interface data flows inbound to SAP R/3 Interface data flows outbound from SAP R/3 Specify: Interface Type Batch One-way transfer of “accumulated” data set. Usually triggered by event.

4. GUIDANCE ONLY < Describe any filtering rules that may apply for this Interface > END OF GUIDANCE TEXT 3. GUIDANCE ONLY < Capture the interface process flow and/or data flow.4.2 Other Business Rules TEXT TO BE REMOVED.4. Include diagram(s) if it will help the explanation. > END OF GUIDANCE TEXT Source data is available as (Type “X” for all that apply): IP_FD <IP Number> <IP Name> page 39 of 80 .2.3.4. but also the steps immediately before and/or after the interface to establish context.2 Interface Functionalities 3.3 Process Flow / Data Flow TEXT TO BE REMOVED.4. how.1 Data Filter Rules TEXT TO BE REMOVED. Do not make any assumptions about how the data will be accessed. > END OF GUIDANCE TEXT 3.1 Source Interface Data Layout TEXT TO BE REMOVED. For example. GUIDANCE ONLY: < List the data elements that will be provided by the source system for this interface.2. when. your data may be available from both a database and a file.3 Interface Data Requirements 3. For the steps that occur within the interface scope indicate who does what. > END OF GUIDANCE TEXT 3. Include not only interface steps.Development Functional and Technical Specification 3. and all related error conditions. and clearly indicate scope of the interface within the flow.2. You can also attach a separate spreadsheet. GUIDANCE ONLY < Provide any business rules that are applicable for the transformation between the source and the target.4. and instead provide all methods that are available to access the data.

transaction. or other procedure call that can provide this data set> If indicated “Database” above.g. “Excel”> XML file <List function. “Fixed Position”.3. For example. “VENDOR Number”> <List function.Development Functional and Technical Specification Table Name(s): Type: Database File Procedure Name: Method: Other < Provide Table Name> <e. mention them here: 3. your data may be deliverable as both a file and a transaction call. provide the fields of the result set here: Field Name Field Description Data Type Length If indicated “Other” above.4. Do not make any assumptions about how the data will be delivered. “ABC0001”. list field detail here: If you have preferences or concerns on the information in this section. GUIDANCE ONLY: < List the data elements that are required by the target system for this interface. provide the table columns necessary for this interface: Table Column Element Description Data Type Length If indicated “File” above. provide the fields here (preserve order): Field # Field Description Data Type Length If indicated “Procedure” above. and instead provide all methods that are available to accommodate the data. transaction.2 Target Interface Data Layout TEXT TO BE REMOVED. > END OF GUIDANCE TEXT Target data can be delivered as (Type “X” for all that apply): Database File Table Name(s): Type: <e. “Comma Delimited”.g. or other procedure call that can provide this data set> Development team will decide Procedure Name: Method: Other IP_FD <IP Number> <IP Name> page 40 of 80 .

csv.4 Sample Data TEXT TO BE REMOVED. provide the fields of the result set here: Field Name Field Description Data Type Length If indicated “Other” above. provide the table columns necessary for this interface: Table Column Element Description Data Type Length If indicated “File” above.3. mention them here: 3. GUIDANCE ONLY: IP_FD <IP Number> <IP Name> page 41 of 80 . but this MUST be populated with all of the data elements used in this interface.3. > END OF GUIDANCE TEXT 3. GUIDANCE ONLY: < Complete the list.Development Functional and Technical Specification If indicated “Database” above.4. Other mapping documents can be attached in this section as supporting documentation. > END OF GUIDANCE TEXT Source Element Transformation Target Element Comments 3.4. Supply the sample data in the native format or . provide the fields here (preserve order): Field # Field Description Data Type Length If indicated “Procedure” above.5 Data Retention TEXT TO BE REMOVED.3 Source / Target Data Mapping TEXT TO BE REMOVED. GUIDANCE ONLY: < Provide two attachments of sample source data with the expected target data after this interface is executed.3.4. list field detail here: If you have preferences or concerns on the information in this section. and preferably zipped.

) S or P Default Value Variants: Attach selection screen shot here IP_FD <IP Number> <IP Name> page 42 of 80 . Parameter (P) Single/Multiple Selection. GUIDANCE ONLY: < If you know this interface will be a bi-directional real-time interface (i.4. If applicable. etc.4. the “Source” system sends and receives data in the same execution).6 Special Case: Bi-Directional Real Time Interface TEXT TO BE REMOVED.e. Not necessary if calling transaction(s) to update SAP tables > END OF GUIDANCE TEXT 3. If not file based. Indicate the retention period for this interface. then a second data mapping is required.Development Functional and Technical Specification < In file based interfaces a “backup” copy of interface data can be retained in the middleware for each execution. This can be useful for reconciliation purposes.5 Selection Criteria Name Table Field/ Check box/ Radio button Select-option (S) or Comments (Range.3.4 Table Access Diagram TEXT TO BE REMOVED. > END OF GUIDANCE TEXT None 7 days 15 days 30 days Other Data retention is not necessary for this interface (default) Specify : 3. > END OF GUIDANCE TEXT 3. then the source or target system must fill any data retention requirements. duplicate the table from section (insert source link) and capture the “return data” mapping rules for the “Source” system. Mandatory.4. Patterns. GUIDANCE ONLY <Table Access Diagram with primary key relationships between tables.

4 SAP Scheduling / Performance Requirements / Service Level Agreement TEXT TO BE REMOVED. Custom SAP Transaction (New) Custom SAP Transaction (Existing) Standard SAP Transaction None Name: Name: Name: 3.4. > > END OF GUIDANCE TEXT 3.6.Development Functional and Technical Specification 3.4. GUIDANCE ONLY: < Describe any requirements around the timing of this interface. GUIDANCE ONLY: < Describe what initiates the execution of this interface.1 Interface Trigger in SAP and/or Middleware TEXT TO BE REMOVED. capture the details here.6.2 SAP Transaction If the interface uses an SAP transaction to extract or insert data.4.6.6 SAP Requirements 3.4.3 ALE and IDOC specific information ( if any ) Field/Parameter Source System & Client or Logical System Name Target System & Client or Logical System Name Sender Partner Number Sender Partner Type Receiver Partner Number Receiver Partner Type Message Type IDoc Type Extension Name Business Object Values 3.6. > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 43 of 80 .4.

“SAP Cost Centers.8.8 Legacy System Requirements 3. > END OF GUIDANCE TEXT Application Name Name Abbreviation Primary Contact SAP Values All historical data will be converted to or is already compatible with SAP values Legacy ValuesApplication will not be converted and requires ongoing translation to SAP values Mixture Specify: <e.1 Solution Description TEXT TO BE REMOVED. GUIDANCE ONLY: < This section should contain a high level outline of the mapping rules and conversion criteria. Business Team will be responsible for one time update. Information like data retrieval logic. > END OF GUIDANCE TEXT 3.g.4. GUIDANCE ONLY: < Provide any system requirements that are applicable for SAP.4.1 Legacy System Details TEXT TO BE REMOVED.5 SAP Special Requirements TEXT TO BE REMOVED. > END OF GUIDANCE TEXT 3. detail functionality. GUIDANCE ONLY: <This section should contain an outline of the chosen middleware solution and the processes involved. <Application Name> Legacy Application Conversion Strategy IP_FD <IP Number> <IP Name> page 44 of 80 .4.7. Legacy Employee Numbers”> Other Specify: Conversion of customer number from Legacy to SAP. > END OF GUIDANCE TEXT 3.6.2 Mapping Rules & Conversion Criteria TEXT TO BE REMOVED. data retrieval logic diagram can be mentioned here. GUIDANCE ONLY: < Provide the following information on the Legacy System.7.4.7 Middleware Solution 3.4.Development Functional and Technical Specification 3.4. <Project > team is responsible for providing full file of all partner types and the SAP customer with reference to legacy customer number.

Specify: Legacy Application Decommission What system will replace the legacy functionality after it is decommissioned? Application’s Relationship To Interface Source Target elsewhere Both application Other Interface data originates from this application Interface data is delivered to this application from Interface data is communicated both to and from this Specify: Server / IP Directory Test Database Password Capture Server / IP Directory Prod Database Password Capture <Provide the server /IP details> Same as above Same as above Test environment passwords have been emailed to “<mail Id>” mailbox Test environment is N/A Reason: <Provide the server /IP details> Same as above Same as above Prod environment passwords have been emailed to “<mail Id>” mailbox Prod environment is N/A Reason: 3.8. capture the day and time requirements. > END OF GUIDANCE TEXT 3. …> Other There are currently no plans to decommission this This application will be decommissioned after go-live <N> This application will be decommissioned in <e. If time-based.4.3 Legacy Scheduling / Performance Requirements / Service Level Agreement TEXT TO BE REMOVED.2 Interface Trigger on Legacy System TEXT TO BE REMOVED. GUIDANCE ONLY: < Describe what initiates the execution of this interface. > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 45 of 80 . GUIDANCE ONLY: < Describe any requirements around the timing of this interface.Development Functional and Technical Specification None application <Project> <Project >: Date Fall 2007.8.g. Q4 2006.4.

EBCDIC. > END OF GUIDANCE TEXT File Name Inbound / Outbound I/O File Type (ASCII.8.8. for materials. > END OF GUIDANCE TEXT 3. whereas for materials not already established in SAP. MM02 is called. MM01 is called).Development Functional and Technical Specification 3. > END OF GUIDANCE TEXT 3. indicate any relevant transaction codes and a description of the dynamic transaction call (i.4.) Location Description Logical File Name File Delimiter Comments Source System: Target System: System Diagram:                   IP_FD <IP Number> <IP Name> page 46 of 80 . GUIDANCE ONLY: < Describe any pre-processing the legacy system must perform on interface data before loading.9 Data Conversion & Interface Definition TEXT TO BE REMOVED GUIDANCE ONLY <For inbound interfaces.4.4.4 Legacy Special Requirements TEXT TO BE REMOVED.5 Legacy Initial Processing TEXT TO BE REMOVED. GUIDANCE ONLY: < Provide any system requirements that are applicable for the legacy system.e. if the material exists. Excel etc.

3 For LSMW TEXT TO BE REMOVED.Development Functional and Technical Specification 3. Structure Relations here • STEP1: Initial Screen Give the project name/description. Write the Objects Attributes.10. file type and code page.2 For ALE/IDOC/BAPI/Direct Input DMM For ALE/IDOC/ BAPI/Direct Input 3. • STEP 3: Maintain Source Structures Give an overview of the source structures defined within LSMW. • STEP 8: Assign Files Assign the respective files defined in Step 7 to the source structures IP_FD <IP Number> <IP Name> page 47 of 80 .4. Source Fields. • STEP 5: Maintain Structure Relations Source structure SAP structures • STEP 6: Maintain field mappings and conversion rules Describe the conversion rules required.4.10 Data Mapping Matrix 3.4.1 For BDC/Call Transaction DMM for BDC/Call Transaction 3.10. delimiter.10. together with their properties for: file contents. GUIDANCE ONLY < This section needs to be filled if the development is of type LSMW. • STEP 2: Maintain Object Attributes Give an overview of the object type and import technique set up in order to upload the data. Source Structures.4. • STEP 4: Maintain Source Fields Give an overview of the source fields. subproject/description and object name/description of the LSMW object. • STEP 7: Specify Files Give a list of the files needed. file structure.

Volume of data:       Starting Position / Delimiter Length Decimal Format Mandatory (M) / Optional (O) 3.14 Pseudo Code TEXT TO BE REMOVED GUIDANCE ONLY < IP_FD <IP Number> <IP Name> page 48 of 80 .4.12 Dependency TEXT TO BE REMOVED. 2.Development Functional and Technical Specification Input files • • • Source structure STEP 9: Read Data STEP 10: Display read data STEP 11: Convert Data • STEP 12: Display converted data etc.4. GUIDANCE ONLY <List the function modules used in the program > END OF GUIDANCE TEXT 3.11 File Layout Input / Output File Name Ref. > END OF GUIDANCE TEXT 3. Field Name Field Type 1. GUIDANCE ONLY <Dependency on other programs / external applications (if any) > END OF GUIDANCE TEXT 3.4.4.13 Relevant Function Modules TEXT TO BE REMOVED. 3.

Data declarations should not be included in pseudo-code. • All parameters of a function call should be specified > END OF GUIDANCE TEXT 3.Development Functional and Technical Specification • • • • • • • Pseudo-code should describe the main steps that will be performed in a program with easy to follow logic and select statements. (i. Validate user input.15 ALE Configuration (optional) TEXT TO BE REMOVED GUIDANCE ONLY < The following tables should be used to document all ALE/EDI configurations.4. IDoc Type Structure TEXT TO BE REMOVED GUIDANCE ONLY < This table documents the exact IDoc type structure of a Customized IDoc > END OF GUIDANCE TEXT SAP IDoc Type: IDoc Extension: Parent Segment: IP_FD <IP Number> <IP Name> page 49 of 80 . or if SYSUBRC is equal to zero. If Configuration exists in more than one SAP system. unless the data declaration will impact the logic. Logic should be detailed enough so that any developer can be able to code the object without significant effort on logic redesign. then the information in the following section should be repeated in multiple tables. in functional language. Format the pseudo-code into logical processing units.e. All major checking should be specified such as whether the internal table is empty. Begin each section of pseudo-code with a heading that clearly describes the logic to follow. > END OF GUIDANCE TEXT Source System System name & Client or Logical Partner Profile Target System & Client or Logical System Name Message Type Basic IDoc Type IDoc Extension Business Object / Methods Process Code / Function Module 1. gather the inventories) Each main step needs to start with description of the process.

4. Workflow event linkages to be activated Object type Event Receiver type 3. Link type and serialization type of message type Message type Serialisation object type Object type link 6. Assignment of FM to Logical message and IDoc type Function Module Obj type FctTyp Directn BasicTyp Extension Log message type MsgCode MsgFunct 3.16 Custom Data Dictionary Objects (Optional) TEXT TO BE REMOVED GUIDANCE ONLY < Use an appropriate attachment IP_FD <IP Number> <IP Name> page 50 of 80 .Development Functional and Technical Specification New Child Segment: IDoc Field Field Name Data Element/Type Format/Length Comments 2. Inbound process codes Process Code Process Code description 5. Characteristics of inbound function modules Function Module Input type Dialog allowed 4.

GUIDANCE ONLY: < Interface functionality includes automated processes or manually captured results that will occur for each execution that verify the data uploaded to the receiving system is the same data that was transmitted by the source system.1 Completeness Control TEXT TO BE REMOVED.4.18 Interface Controls 3.4. Example controls: • How will the receiving system ensure they have the complete data values? • How will the receiving system ensure that source records were accurately converted or transformed? > END OF GUIDANCE TEXT Control Control Addressed IP_FD <IP Number> <IP Name> page 51 of 80 . Example controls: • How will the receiving system ensure that they have received all the data intended for their application? • Is a trailer record expected? If yes.2 Accuracy Control TEXT TO BE REMOVED. GUIDANCE ONLY <Performance considerations (if any).Development Functional and Technical Specification > END OF GUIDANCE TEXT 3.18. GUIDANCE ONLY: < Interface functionality includes automated processes or manually captured results that will occur for each execution that verify all the data transmitted by the source system has been uploaded to the receiving system.4. else write N/A > END OF GUIDANCE TEXT 3.4. what values are expected in the trailer record? • Are interface hash totals expected? • How will completeness be verified and validated? > END OF GUIDANCE TEXT Control Control Addressed 3.17 Performance Consideration (Optional) TEXT TO BE REMOVED.18.

Development Functional and Technical Specification
Control Control Addressed

3.4.18.3

Duplicate Records Control

TEXT TO BE REMOVED. GUIDANCE ONLY: < Interface functionality includes processes to handle duplicate records. If the receiving system cannot “handle” duplicate records, this interface includes a process to insure that duplicate records are not transmitted to the receiving system. If the receiving system can “handle” duplicate records, the logic exists to process duplicate records appropriately (i.e. Initiating an update, discard process etc. • Are corresponding key values available in the source system and the receiving system to insure that duplicates do not occur? • Does the receiving system have logic in place to avoid duplicate records from being processed? If no, are duplicate records possible from the sending system? If yes, does this interface require the logic to process duplicate records according to receiving system business rules? > END OF GUIDANCE TEXT Control Control Addressed

3.4.18.4

Error Detection and Communication Control

3.4.18.5

Integrity of Data Transformation Control

TEXT TO BE REMOVED. GUIDANCE ONLY: < Automated processes or manual result procedures that will execute for each interface execution will be used to verify that the data that is summarized, translated, reformatted, or converted remains accurate and complete during processing. Example controls: • What source values are transformed by Middleware? • How will the validation between the source and receiving system values occur to insure success? • Are cross reference tables used in this interface? How will this transformation be validated? > END OF GUIDANCE TEXT Control Control Addressed

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3.4.18.6 Standard File Format Control

TEXT TO BE REMOVED. GUIDANCE ONLY: < Automated processes or manual result procedures that will be executed for each interface execution to verify that the data being transmitted by the source system and uploaded to the receiving system is accomplished by using a defined file layout that is not intended to be changed each time the interface is run. Example controls: • What is the format of the data that is sent from the sending system to the receiving system? • How is this format insured? > END OF GUIDANCE TEXT Control Control Addressed

3.4.18.7

Interface Data Security

TEXT TO BE REMOVED. GUIDANCE ONLY: < Automated processes or manual result procedures that will be executed for each interface execution to verify that the path used to transmit data from the source system to the receiving system either cannot be accessed other than by certain electronic means (i.e. programs, transactions, etc.) or that access path is limited to a few appropriate people. Example controls: • What controls the data security? • How is the security defined? • What enforces this security? > END OF GUIDANCE TEXT Control Control Addressed

3.4.19 Compliance
3.4.19.1 Compliance Team Classification

TEXT TO BE REMOVED. GUIDANCE ONLY: < Indicate which Compliance Team member has determined the relevance of this interface. > END OF GUIDANCE TEXT
Determined by: Not yet determined
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3.4.19.2

Relevant Regulations

TEXT TO BE REMOVED. GUIDANCE ONLY: < Indicate any regulations that govern the design and execution of this interface. > END OF GUIDANCE TEXT
SOX HIPAA Other Why?: Why?: Specify :

3.4.19.3

Other Regulatory Requirements

TEXT TO BE REMOVED. GUIDANCE ONLY: < Describe any additional regulatory requirements (e.g. non-HIPAA, non-SOX). Also include original text from requirement. This ensures that everyone will read the same version of the requirement, even if the official requirement changes over time. > END OF GUIDANCE TEXT

3.4.20 Miscellaneous Data Capture (Optional)
3.4.20.1 Interface referring Report Definition Document(s)

TEXT TO BE REMOVED. GUIDANCE ONLY: < List the report specification numbers that define the “non-interactive” reports used for monitoring, reconciliation, or logging purposes. Reports necessary to support this interface for monitoring, reconciliation, or logging will require a report specification to be populated. NOTE: The same report can satisfy the requirements for more than one interface specification. > END OF GUIDANCE TEXT
Report Specification Number Description

3.4.20.2

Other Pertinent Details

TEXT TO BE REMOVED. GUIDANCE ONLY: < If you feel that there is something that needs to be communicated or documented that you are unable to find the proper location in the above template, document it here. > END OF GUIDANCE TEXT

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Item Description Reported By Date

IP_FD <IP Number> <IP Name>

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2 Selection Screen 3. • Why use a particular kind of logic for the main processing. A series of bullet points summarizes the logic chosen for the program and the main technical difficulties. • Why use multiple selects than just one. • What were the major technical problems with the design of the program.5 SAP ECC Report 3.2.1 Extract Data Relationship Diagram TEXT TO BE REMOVED. GUIDANCE ONLY: IP_FD <IP Number> <IP Name> page 56 of 80 .5. For Example: • What assumptions are made in the technical specification and what they entail in technical terms. > END OF GUIDANCE TEXT 3. GUIDANCE ONLY: < This section highlights the key design issues. • Why a particular function module was chosen. • Etc. • Key process steps.1 Technical Solution TEXT TO BE REMOVED.Development Functional and Technical Specification 3.5.5.

Database tables – using keys F1 and F9. • > END OF GUIDANCE TEXT 3.2 Selection Prototype TEXT TO BE REMOVED. Diagram Guidelines • The diagram should show all the SAP tables that the program will extract data from. Drawing the diagram removes out many of the main design issues of the program at both the business and the technical levels. GUIDANCE ONLY: < A screen dump of a prototype of the selection screen should be included.2. one to many etc. > END OF GUIDANCE TEXT For Example: IP_FD <IP Number> <IP Name> page 57 of 80 .) This is useful as it will show the developer whether they are expected to have multiple or single records for a chosen related record. This will allow QA review at an early stage. • The relationships between tables should also be illustrated in the form of crows feet (one to one. the notes section will become much more complicated. titles. frames. showing the way the fields are ordered. etc.5.) Note when structures are included in the diagram.Development Functional and Technical Specification < The purpose of the diagram is to show the database tables that contain the relevant data for the report and the relationships between them.

5.3 Details TEXT TO BE REMOVED.Development Functional and Technical Specification 3.3 Starting Condition TEXT TO BE REMOVED. GUIDANCE ONLY: < In this section.5. should it be a batch only program (with added security) or is it needed on-line as well? Eg ‘This program will be run after month-end billing. and (more commonly).’ Eg ‘This program will be run each time a sales order is saved > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 58 of 80 . > END OF GUIDANCE TEXT 3.2. Etc. GUIDANCE ONLY: < When should the report be run? Does an interface need to be run before the report is valid. all the error messages (ID and Classes) prompted by the validations executed at the selection screen will be detailed For Example: • • If an invalid Company Code is entered on the selection screen the message E001(ZF) ‘Company Code & is not valid’ should appear and the field is left open for input.

Development Functional and Technical Specification 3.4 Data Mapping Tables TEXT TO BE REMOVED.2 Report Example Use screen shot if possible IP_FD <IP Number> <IP Name> page 59 of 80 .5.1 Desired Report Design/Layout Use screen shot if possible 3. a desired report design can also be specified here. Look and feel wise./ field Length Type name 3.4.5. > END OF GUIDANCE TEXT Field Name Field Desc Output Output Format Position SAP screen No. GUIDANCE ONLY: < List of all the fields along with their details are to be mentioned here.5.4.

5. calculations. They should include critical decision logic. GUIDANCE ONLY: < The diagrams.Development Functional and Technical Specification 3. complex conversions. High Level Overview < P ro g ra m n a m e > S E L E C T I0 O N SC R EEN P R O C E S S IN G M A IN P R O C E S S IN G F IN A L P R O C E S S IN G 1 2 3 > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 60 of 80 . along with the notes associated to them should be the main structure of the program. and formatting and output.5 Detail Logic Diagrams TEXT TO BE REMOVED. the database selects.

5.Development Functional and Technical Specification 3. They should link the input and output format to the data. Example: 1 S e l e c t io n S c r e e n P r o c e s s i n g P_C O M P Is s u e e r ro r m e s s a g e to s c r e e n . as it will have an impact on where the selects in the code page 61 of 80 • • • • IP_FD <IP Number> <IP Name> . L e a v e fi e l d o p e n fo r i n p u t R B_TES T Is c o m p a n y c o d e v a li d ? N o Is T e s t R a d i o b u t to n s e le c te d N o S e t p ro g ra m m o d e to l i v e Yes Yes A ccept com pany code S e t p ro g ra m m o d e t o te s t > END OF GUIDANCE TEXT 3.5.1 Selection Screen TEXT TO BE REMOVED. The file layout diagram will roughly equate to the final output internal table to be created in the code. GUIDANCE ONLY: < The diagram should show the processing triggered by the selection screen. The data relationship should be considered in two ways in this diagram. Only at this point would you retrieve the customer details from the database to be displayed.5. Each database table will roughly equate to each subroutine. Through program validations and calculations the number of valid customers is greatly reduced. This should be illustrated. often it is more efficient to perform selects on a database table from the data relationship diagram in the final part of the processing where the output is formatted.2 Main Processing TEXT TO BE REMOVED.5. The programmer should investigate efficient ways of coding the program. Eg you are to produce a customer report for all the customers that have outstanding invoices for over 30 days. The diagram should not be a simple copy and paste of the diagrams from the function specification. GUIDANCE ONLY: < • Detail logic diagrams will amalgamate the data relationship diagram and the report (or file) layout diagram from the functional specification to illustrate the flow of the program. For example. If a ’many to one’ relationship exists between two tables because of the program flow (but does not appear in the functional specification as the database relationship is only ‘one to one’ or ‘one to many’).

but it should not be a full on logic-flow diagram to avoid over complication. • Direction arrows should be included in the diagram. For example. However it may prove to be more efficient to select the item lines first and then get the corresponding header lines due to the information that the program has already accumulated. the functional specification may state that document headers are selected first and then the subsequent item lines are then selected afterwards. Example: > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 62 of 80 .Development Functional and Technical Specification appear. There should be no decision logic included in the diagram unless this impacts upon where the data is taken from or what the overall output is.

Development Functional and Technical Specification IP_FD <IP Number> <IP Name> page 63 of 80 .

Development Functional and Technical Specification IP_FD <IP Number> <IP Name> page 64 of 80 .

5. A report/outbound program should illustrate the final output of the program (example 1) while an inbound program should show the screens that are processed and the function codes that navigate between them (example 2).5.3 Final Processing TEXT TO BE REMOVED.Development Functional and Technical Specification 2 M A IN P R O C E S S IN G Is R B _ O P E N s e le c te d ? N o Y es N o te 1 B S ID BS A D N o te 2 K N A 1 N o te 3 R e p o rt ta b le N o te 4 3. Example 1: IP_FD <IP Number> <IP Name> page 65 of 80 . GUIDANCE ONLY: < The final processing section will differ depending on the type of program being designed.

Development Functional and Technical Specification 3 F IN A L P R O C E S S IN G R e p o rt to b e s e n t to th e s p o o l? I_ O U T P U T Yes S e t p rin t p a r a m e te r s H eader D e ta il L in e s S u m m a rie s C om pany C u s to m e r A c c o u n tin g C le rk A c c o u n ti n g C le rk D ocum ent N um ber C om pany A m ount D ays O v e rd u e IP_FD <IP Number> <IP Name> page 66 of 80 .

Development Functional and Technical Specification Example 2: > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 67 of 80 .

GUIDANCE ONLY < Mention the calculation logic in detail and the Page break information IP_FD <IP Number> <IP Name> page 68 of 80 .5. as well as the complete SQL statements (all fields and selection criteria) and the function modules used. GUIDANCE ONLY: < The notes should complement the detail logic diagrams. Details of calculations or particular formatting should also be included here.6 Interactive Report Flow TEXT TO BE REMOVED. They should include all the error messages (ID and Class). > END OF GUIDANCE TEXT 3. GUIDANCE ONLY < If the report is an interactive report. GUIDANCE ONLY < Mention the sorting criteria of the Report Output.5.8 Calculations and Page Break related information TEXT TO BE REMOVED. mention the flow of the navigation in details > END OF GUIDANCE TEXT 3. Example: • Note 1 BUKRS (Company Code) BELNR (Document Number) KUNNR (Customer Number) DMBTR (Amount in local curreny) BLDAT (Document Date) By the following key BUKRS (Company Code) = P_COMP If no records are found issue an error message to the screen: E012(ZF) ‘No records found for company code P_COMP’ and return to the selection screen.7 Sort Criteria Details TEXT TO BE REMOVED.Development Functional and Technical Specification 3. • Note 2 Etc… > END OF GUIDANCE TEXT Retrieve the following fields from BSID (Customer open documents table) 3.5.5.5. Specify the field name at different level of sorting.4 Detail Logic Notes TEXT TO BE REMOVED.

10 Recovery and Restart TEXT TO BE REMOVED. and the properties of its fields.9 Custom Tables / Structure in SAP TEXT TO BE REMOVED. in order to avoid unnecessary typos. > END OF GUIDANCE TEXT 3.5.Development Functional and Technical Specification Example: Calc 1 – Expected Production Cases This field is calculated by converting the number of Lals in the “Actual Syrup Used Lals” field to cases based on the alternative unit of measure that has been set up for the material. GUIDANCE ONLY IP_FD <IP Number> <IP Name> page 69 of 80 . the data table row for that field should not be completed beyond ‘Domain’. In this instance. The CF_UT_UNIT_CONVERSION function module can be used to calculate this value. NB: Existing SAP Data Elements and/or Domains should be used whenever possible when creating custom table fields. GUIDANCE ONLY < This section should detail the attributes of any custom table used. as the remaining attributes will be default values for the selected Domain > END OF GUIDANCE TEXT Table Name Short text Size category Table maintenance allowed Data class Buffering Table maintenance generator Authorization Group Field Name Data Element Domain Type Length Check TableField Key Field Foreign Description Key Comments 3.5.

5. GUIDANCE ONLY: < Are all the units of measure and currency details in the data mapping tables correct? Will the report work for different currencies? What about the EURO? What happens to the report if the common measure of weight used on client’s sites is changed to tonnes instead of kilograms? Or to stones and pounds? > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 70 of 80 .Development Functional and Technical Specification < If the program fails half way through will this have an impact on any programs to be run after its completion? Who will re-run the report if it does not function properly? Should anyone be alerted if certain validations fail? > END OF GUIDANCE TEXT 3.12 Currency and Units of Measure TEXT TO BE REMOVED.11 Language of texts TEXT TO BE REMOVED. What language should be used to derive these texts? The login language or another? > END OF GUIDANCE TEXT 3. GUIDANCE ONLY: < The texts of the report may be different in different countries.5.

6 SAP BW Report 3.6.Development Functional and Technical Specification 3.3.6.1 Report Description: Who Why What When 3.3 Report Selections and Navigation 3.2 Report Layout Original Layout (Original File to be attached) Data model to retrieve the above spreadsheets follows: Row Description/Formula Characteristic Characteristic Value Key figure Column Description/Formula Characteristic Characteristic value Key figure Notes (if any): 3.1 Report Selections (Filters) Field Name Other Selection Information IP_FD <IP Number> <IP Name> page 71 of 80 .6.6.

3.Development Functional and Technical Specification 3.6.2 Report Navigation (Free Characteristics) Field Name Other Navigation Information IP_FD <IP Number> <IP Name> page 72 of 80 .

3.Background Step: Describe the step. 3A. Escalation Handling IP_FD <IP Number> <IP Name> page 73 of 80 . 12. 9. GUIDANCE ONLY: < Show the technical workflow diagram (One can use Visio or can even paste the diagram from the downloaded file from the workflow builder – Menu options: Workflow Print  Graphic) SAP Workflow Process Steps: Business Process Trigger: The process steps should describe the technical implementation done in the workflow template. Background Step: Approver#1 is determined. Container Operation: The status container is set to “A”. 5. See below for sample pseudo-code: 1. Exception Handling 13. 4. 10.7 SAP Workflow 3. Container Operation: Describe the operation taking place in the container. Background Step: A mail is sent to the workflow administrator. Workflow is started via transaction XYZ.7. This date will be used to send a notification to the supervisor of Approver#1 is no action was taken by Approver#1 for three business days. Condition Step: Describe the condition. 14. Reject Path 8. Container Operation: The name of approver is added to a multi line container. 2. Activity (Dialog) Step: A window is presented to approver to enter the rejection comments. There should be a one to one match between the process step & the workflow diagram.1 SAP Workflow Diagram TEXT TO BE REMOVED.Development Functional and Technical Specification 3. Process Control Step: The workflow instance is terminated. The workflow ends. for example: the date after eight business days is calculated. 11. Background Step: A mail is sent to the approver stating that the work item will be presented again for approval. Background Step: The document is reverted back to the original status. Background Step: A mail is sent to the initiator informing him/her about the rejection. Approve Path 6. Activity (Dialog) Step: The work item is presented to the approver for necessary action (Approve/ Reject). Thus if the workflow diagram had 12 boxes and each numbered from 1 to 12 – then there should be 12 process steps describing each step in the diagram. 7.

batch program etc) Example – The workflow should start only for certain document type . Custom Table Agents maintained in custom table Distribution lists Unspecified To be decided in technical design..2 Technical description Enter the requested information and type one “X” in each checkbox group Trigger mechanism (Mention the start condition for the workflow. on creation of a purchase document. work flow should start only if credit amount is greater than 250000 etc (Mention the SAP business object. > END OF GUIDANCE TEXT 3. Otherwise indicate the object in general terms (e.g. Other Specify: If the agent determination technique is different for each foreground step then repeat this section. Loop: If the status container is not equal to “A” (Approved). Background Step: Supervisor of Approver#1 is determined. 14B. e. else the workflow continues to the next approver.7.Development Functional and Technical Specification 14A. Example: If approver does not approve for 3 business days notify his supervisor IP_FD <IP Number> <IP Name> page 74 of 80 . Start Condition SAP business Object SAP Standard Workflow Task/Template Level of approval required Agent determination technique Mention logic for agent determination (if any) Notification destination Workflow notifications text Escalation handling (if any) Integration with portal Configuration dependencies (Example setting up a new organization structure) Internal SAP user SAP Inbox External E-mail Id Example Lotus notes If any specific work item text/work item subject to be used If any deadline monitoring is to be done. Background Step: A mail is sent to the Supervisor of Approver#1 informing that no action was taken by Approver#1. 15. Purchase Requisition) In case of enhancement required for SAP delivery workflow is required Role Security Role Org Unit HR org structure.g. Will provide detailed requirements in this doc. the work item is routed back to the approver. if possible.

A1: A2: Method (only mention those used in the workflow template) Name Description Source Dialog Synchronous Result parameter Instance independent Result Type ABAP Function Module API Transaction Dialog Module Reports Others Pseudo logic Ref M1 IP_FD <IP Number> <IP Name> page 75 of 80 .e. Add attachment if necessary.7.3 Business Object Information Object Type: Description: Short Description: Program: SuperType: Application Key Fields Element Description Dictionary Field Attributes (only mention those used in the workflow template) Element Description Source Virtual Database Attribute Property Multiline Mandatory Instanceindependent Multiline Mandatory Instanceindependent Dictionary Field Pseudo logic Ref A1 Virtual Database Obj Status A2 Pseudo logic : Mention Logic for custom attributes only. Error handling (if any) Substitution 3.) If a specific report or additional information is required.Development Functional and Technical Specification An exception situation could occur if workflow routes to a one position is vacant/not available (i. no user is assigned to that position.

M1 Pseudo logic: Imp Parameter List EXP Parameter List Mutiline Exception M2 Pseudo logic: Imp Parameter List EXP Parameter List Mutiline Exception Event (only mention those used in the workflow template) Name Description Parameter List Import Export 3.Development Functional and Technical Specification Key Fields Element Description Dialog Synchronous Result parameter Instance independent Dictionary Field Function Module API Transaction Dialog Module Reports Others M2 Pseudo logic: Mention Logic for custom methods only.7.4 Workflow Definition Abbreviation: Name: Triggering Events: Object Type: Event: Number: Workflow Container: Element Description Import (Y/N) Export (Y/N) Multiple Values (Y/N) Mandatory (Y/N) Dictionary Field Object Type IP_FD <IP Number> <IP Name> page 76 of 80 .

7. > END OF GUIDANCE TEXT 3.7.5 Deadline Monitoring Requirements Task Name Deadline Time Agent Type 3. GUIDANCE ONLY < Technical details of custom screen can be incorporated here. Number of screens required and flow diagram can be included and provide the selection screen screen shot along with the table name and field name and screen shot for the required output.7.Development Functional and Technical Specification Binding Workflow Container/Event Container: (Indicate in the middle column below as to the direction of the parameters .8 Custom Tables / Structure in SAP Table Name Short text Size category Table maintenance allowed Data class Buffering Table maintenance generator Authorization IP_FD <IP Number> <IP Name> page 77 of 80 .7.7 Custom screen design TEXT TO BE REMOVED.6 Reporting / Form Requirements Description SAP Tool Report Name Custom Requirements 3. or ) Workflow Container Element Event Container Element Responsibility Agents: Task Name Agent Deadline Notification 3.

> END OF GUIDANCE TEXT 3.Development Functional and Technical Specification Group Field Data Name Element Domain Typ e Length Check TableField Key Field Foreig n Key Descriptio n Comments 3. GUIDANCE ONLY < List the configuration/custom objects that need to be maintained for this workflow to function.9 User Exit / Enhancement Detailed Description TEXT TO BE REMOVED. GUIDANCE ONLY < If workflow to be triggered from user exit or if any modification required using user exit.7.7.10 Configuration Information TEXT TO BE REMOVED.8 SAS Developments Text IP_FD <IP Number> <IP Name> page 78 of 80 . Some commonly used examples are listed below > END OF GUIDANCE TEXT Server: Activity T-Code Client: Screen shot 3.

List Segregation of duty requirements. > END OF GUIDANCE TEXT IP_FD <IP Number> <IP Name> page 79 of 80 .Development Functional and Technical Specification 4.Security and Authorization Requirements TEXT TO BE REMOVED. GUIDANCE ONLY: < Define the role matrix related with the objects and processes for the authorization objects.

Development Functional and Technical Specification 5.Attachments IP_FD <IP Number> <IP Name> page 80 of 80 .