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Gp Business Writing

Gp Business Writing

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Published by bossam

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Published by: bossam on May 17, 2007
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06/30/2013

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If your audience is made up of a number of people with varied
backgrounds, don’t try to write to all of them at once.

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GOOF-PROOF IT! G

Technically referred to as writing to the lowest common denomi-
nator
, assuming that none of your audience knows anything puts
you at risk of boring the most knowledgeable while enlightening
the least knowledgeable. However, assuming that your audience
knows something it doesn’t is also an inadequate strategy.
There are two effective strategies for writing to multiple audi-

ences:

1.Divide your communication into sections. Each section
should be written to a segment of your audience, and be
clearly labeled with headings and introductions so that
groups can find the information they need, while skipping
over what they don’t need.
2.Consider using attachments if there is background infor-
mation you need to supply for some, but not all, of your
audience.

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GOOF-PROOF SAMPLE G
WRITING TO MULTIPLE AUDIENCES

Memorandum

To: All Employees

From: The Partners

Date: September 16, 2003

Re: Using Grammar Check Function

It has come to our attention that a number of recently filed briefs contain

many grammatical errors. Not only do these errors take away from our

18

goof-proofBUSINESS WRITING

professional reputation, but some of them confuse the meaning of the

arguments in which they are found.

If you are already familiar with the grammar check function on your lap-

top, and have it activated as a default setting when starting a new docu-

ment, skip to section three of this memo. Section three explains our new

policy of having all briefs proofread by our librarian or a member of her

staff before filing.

If you do not currently use grammar check, read section two for instruc-

tions on how to use it.

Being Unaware of Your Audience 19

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