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Event Planner Sponsorship Thank You Letter and Kit with Request Letter Donor Levels Response Form and Thank You Letter

Event Planner Sponsorship Thank You Letter and Kit with Request Letter Donor Levels Response Form and Thank You Letter

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Use this fully customizable 4 documents for your next event or fundraiser. Event Planners and Fundraisers can use this Sponsorship Kit including the Welcome Letter, Sponsorship Levels and Examples, Sponsorship Reponse form for the donor or business, and the Thank You Letter. Need documents for your event or fundraiser. Search JK Marketing documents for the marketing documents you need for your fundraiser, grand opening, event plan, or special event needs.
Use this fully customizable 4 documents for your next event or fundraiser. Event Planners and Fundraisers can use this Sponsorship Kit including the Welcome Letter, Sponsorship Levels and Examples, Sponsorship Reponse form for the donor or business, and the Thank You Letter. Need documents for your event or fundraiser. Search JK Marketing documents for the marketing documents you need for your fundraiser, grand opening, event plan, or special event needs.

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Categories:Types, Business/Law
Published by: Joanne Stadnicki Klee on Sep 07, 2011
Copyright:Traditional Copyright: All rights reserved
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Print on Organization Letterhead Only samples of this document is available for preview.

When you purchase this document – the entire document in its original format – will be available for your use. PAGE 1 = PREVIEW [Insert Organization Name or Event Name] [Insert Event Logo, or Event Name, Date and Location]
Gala Co-Chairs: [Insert Co-Chairs Names or Host Names]

Dear Friend of [Insert Organization Name or Board Members Name]: We would like to invite you to support the [Insert Organization Name] [Insert Year, i.e. 5th] Annual [Insert Event Name], a black tie gala that will raise funds to underwrite the educational, recreational, and cultural development programming that [Insert Organization Name or Acronym] [Insert Organizations areas of services and/or mission statement excerpt]. [Insert Estimated Number of Guests] guests are expected to attend this year’s event, which will be held on [Insert Event Date], at the [Insert Event Venue], and feature cocktails, dinner, [Insert Event Feature Presentation], music, raffle, and silent and live auctions. You can help ensure the success of this signature fundraising gala by becoming an event sponsor or advertiser this year. Enclosed for your convenience are the event sponsorship levels and advertising opportunities as well as the benefits you will receive in appreciation of your support. A Sponsorship Response Form, that can be returned directly to [Insert Organization Name or Contact], is also enclosed

PAGE 2 - PREVIEW [Insert Organization Name or Event Name] [Insert Event Logo, or Event Name, Date and Location]
Gala Co-Chairs: [Insert Co-Chairs Names or Host Names]

Sponsorship Levels & Program Book Advertising [Insert Top Tier Level Name] Sponsor: $50,000 • Cornerstone Plaque with name/logo on the Feature Support Wall of the Community Center • Full page portrait photograph by John Reilly with premiere placement in the
• • • • event program book* VIP ringside seating for 20 (2 tables) Premier name and logo recognition on event invitation Premier name and logo recognition on all venue signage Emcee recognition and recognition in the event program book

[Insert 2nd Tier Level Name] Sponsor: ….

$25,000

PAGE 3 - PREVIEW [Insert Organization Name or Event Name] [Insert Event Logo, or Event Name, Date and Location]
Gala Co-Chairs: [Insert Co-Chairs Names or Host Names]

Sponsorship Response Form
 [Insert Top Tier Name] $50,000  Program Book Ad (Full Page)* $500  [Insert 2nd Tier Name] $25,000 Program Book Ad (Half Page)* $250  [Insert 3rd Tier Name] $10,000 Raffle Tickets** $100 (each) _____$500 (for 6) _____ [INSERT DISCLOSURES HERE] *Deadline to appear in the event program book is [Insert Deadline Date]. **Raffle Tickets purchased will be automatically added to the drawing on-site.

Payment Information
Individual Name: Company Name:

PAGE 4 – PREVIEW [Insert Organization Name or Event Name] [Insert Event Logo, or Event Name, Date and Location]
[Insert Date] [Insert Sponsor Company Name] [Insert Contact Name], [Insert Title] [Insert Company Name] [Insert Address 1], [Insert Address 2] [Insert City, State] [Insert Zip] Dear [Insert Contact Name]: Thank you for supporting [Insert Event Name], the [Insert Organization Name] annual fundraising gala. Your sponsorship helped raise significant funds to support the programming we deliver [Insert Programming Benefitting from Event]. More than [Insert Number of Guests] guests attended this year's gala, which was held on [Insert Date], in the [Insert Location]. [HIGHLIGHT CELEBRITY APPEARANCES HERE]. [Insert Emcee Name(s)] welcomed guests to a black tie evening featuring cocktails, hors d'oeuvres, silent and live auctions, dinner and live music, a raffle drawing, and the evening's signature event, [Insert evenings highlights]. It was a lovely evening and helped not only to raise money, but to raise agency visibility and make more people aware of the work we do.

With kind regards and many thanks for your generosity. Date and Location] Gala Co-Chairs: [Insert Co-Chairs Names or Host Names] Dear Friend of [Insert Organization Name or Board Members Name]: We would like to invite you to support the [Insert Organization Name] [Insert Year. please contact [Insert Organization Contact Name. dinner. raffle.e. that can be returned directly to [Insert Organization Name or Contact]. Electronic Signatures Recommended [Insert Event Chairs and Sponsorship Co-Chairs Names] [Insert Event Chairs and Sponsorship Co-Chairs Organization Related Titles] Enc: [Insert Event Name] Sponsorship Levels and Response Form [Insert Organization Name] is an Illinois registered 501(c)(3). A Sponsorship Response Form. If you have any questions about event sponsorship or advertising. and silent and live auctions. at the [Insert Event Venue]. it will help support [Insert Organization Name] [Insert Organization Years of Service] -year history of serving the needs of [Insert Organization Mission Statement or Program Overview] and together as members of a community working toward positive change. [Insert Estimated Number of Guests] guests are expected to attend this year’s event. [Insert Event Feature Presentation]. i. Phone number and Email Address]. or Event Name. and cultural development programming that [Insert Organization Name or Acronym] [Insert Organizations areas of services and/or mission statement excerpt]. . recreational. a black tie gala that will raise funds to underwrite the educational. [Insert Event Name] or the work of [Insert Organization Name] more generally. is also enclosed Please know that your participation as an event sponsor or advertiser will not only contribute directly to the success of [Insert Event Name].[Insert Organization Name or Event Name] [Insert Event Logo. which will be held on [Insert Event Date]. Your contribution is tax deductible to the extent allowed by law. We also invite you to visit [Insert Organization Name] website at [Insert Organization Web Address (without underline)]. 5th] Annual [Insert Event Name]. music. and feature cocktails. Enclosed for your convenience are the event sponsorship levels and advertising opportunities as well as the benefits you will receive in appreciation of your support. You can help ensure the success of this signature fundraising gala by becoming an event sponsor or advertiser this year.

[Insert Organization Name or Event Name] [Insert Event Logo.$500 $500 • • Half page Advertisement [Insert Ad Size] $250 Full page Advertisement [Insert Ad Size] .000 • • Full page portrait photograph with prominent placement in the event program book * VIP ringside seating for 10 (1 table) Prominent name and logo recognition on event invitation Prominent name and logo recognition on all venue signage Recognition in the event program book [Insert 3rd Tier Level Name] Sponsor: • • • • $10.000 • Cornerstone Plaque with name/logo on the Feature Support Wall of the Community Center • Full page portrait photograph by John Reilly with premiere placement in the • • • • event program book* VIP ringside seating for 20 (2 tables) Premier name and logo recognition on event invitation Premier name and logo recognition on all venue signage Emcee recognition and recognition in the event program book [Insert 2nd Tier Level Name] Sponsor: • • • $25. or Event Name. Date and Location] Gala Co-Chairs: [Insert Co-Chairs Names or Host Names] Sponsorship Levels & Program Book Advertising [Insert Top Tier Level Name] Sponsor: $50.000 • • • • • • • Logo on raffle tickets • Half page portrait photograph with premiere placement in the event program book* VIP ringside seating for 4 guests Name and logo recognition on all venue signage Recognition in the event program book [Insert Presentation Tier Level Name] Sponsor: $5.000 Logo on round cards (option 1) OR logo on ring corner cushion and turnbuckle covers (option 2) • Half page portrait photograph with premiere placement in the event program book* VIP ringside seating for 4 guests Recognition in the event program book Program Book Advertisement: $250 .000 • Full page portrait photograph with premiere placement in the event program book* VIP ringside seating for 6 guests Name and logo recognition on event invitation Name and logo recognition on all venue signage Recognition in the event program book Raffle Sponsor: $5.

. Phone Number and Email address]. See Advertisement Specifications Sheet for Complete ad details. or for questions contact [Insert Advertisement Contact Name.*Deadline to appear in the event program book is [Insert Deadline Date].

No tickets are issued for this event. but I would like to make a donation to [Insert Organization Name] in the amount of $______.000 [INSERT DISCLOSURES HERE] *Deadline to appear in the event program book is [Insert Deadline Date]. Date and Location] Gala Co-Chairs: [Insert Co-Chairs Names or Host Names] Sponsorship Response Form  [Insert Top Tier Name] $50. **Raffle Tickets purchased will be automatically added to the drawing on-site. _____________________________________ Credit Card Number ________________ Expiration Date __________ Security Code _____________________________________ Name on Credit Card  ________________________________ Signature I cannot attend or sponsor the event. or Event Name. of tickets_____)  [Include Package options]  VIP Tickets*** $500 each (no. VIP Ticket holders will receive ringside seating. Please charge my  Visa  MasterCard in the amount of $____________. [Insert Contact Name] [Insert Phone Number] Please mail this form and payment to: OR [Insert Organization Name] Attn. State Zip] If you have any questions.  Check enclosed  Credit card information included above Fax this form and payment to: [Insert Organization Name] Attn. Payment Information Individual Name: Company Name: Address: City: Phone: Fax: Suite/Apt: State: Email: Zip:   Enclosed is a check in the amount of: $________________ payable to [Insert Payable Name]. ***Purchasers of Event and VIP Tickets will be added to the guest list. [Insert Contact Name] [Insert Street Address] [Insert City.000  Event Tickets*** $350 each (no. of tickets_____)  [Include package options]  Raffle Sponsor $5.000  Program Book Ad (Full Page)* $500 nd  [Insert 2 Tier Name] $25.[Insert Organization Name or Event Name] [Insert Event Logo. please call [Insert Name] at [Insert Contact Phone Number and Email Address].000 Raffle Tickets** $100 (each) _____$500 (for 6) _____ [Insert Presentation Name] $5. .000 Program Book Ad (Half Page)* $250  [Insert 3rd Tier Name] $10.

[Insert Organization Name or Event Name] [Insert Event Logo. or Event Name. Advertisement Size. All funds raised through the gala support the academic. VIP tickets have a $[Insert price] per ticket fair market value. if any] . It was a lovely evening and helped not only to raise money. you received [No of] VIP/event tickets. hors d'oeuvres. Electronic Signatures Recommended [Insert Event Chairs and Sponsorship Co-Chairs Names] [Insert Event Chairs and Sponsorship Co-Chairs Organization Related Titles] Enc: [Insert Event Name] Program Book [Insert Event Pictures. Name Recognition] in the [Insert Event Name] Program Book. which was held on [Insert Date]. [Insert evenings highlights]. [Insert Event Name] key annual fundraising event. [Insert Emcee Name(s)] welcomed guests to a black tie evening featuring cocktails. the [Insert Organization Name] annual fundraising gala. Logo Placement on Event Signage and Emcee Recognition. Also included in your package was [Insert Sponsorship package benefits. Please note for your tax filing purposes that [Sponsor Name] was a [Sponsor Category] sponsor. Your contribution is tax deductible to the extent allowed by law. i.e. a raffle drawing. Your sponsorship helped raise significant funds to support the programming we deliver [Insert Programming Benefitting from Event]. Date and Location] [Insert Date] [Insert Sponsor Company Name] [Insert Contact Name]. As a part of your sponsorship package. silent and live auctions. dinner and live music.. but to raise agency visibility and make more people aware of the work we do. [Insert Address 2] [Insert City. [Insert Title] [Insert Company Name] [Insert Address 1]. [Insert Organization name] is an [Insert State] registered 501(c)(3). [HIGHLIGHT CELEBRITY APPEARANCES HERE]. More than [Insert Number of Guests] guests attended this year's gala. We appreciate tremendously your support of [Insert Event Name and Year] and look forward to working with you again in [Insert following years date]. recreational and cultural programs we deliver to [Insert Organization Mission Statement]. and the evening's signature event. Sincerely. in the [Insert Location]. State] [Insert Zip] Dear [Insert Contact Name]: Thank you for supporting [Insert Event Name].

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