The District of Columbia Community Emergency Management Plan

Planning Guide & Template

.. ..



DC Homeland Security and Emergency Management Agency (HSEMA) 2720 Martin Luther King Jr. Avenue, SE Washington, DC 20032 (202) 727-6161 Vincent C. Gray, Mayor, District of Columbia Millicent W. West, Director, HSEMA June 2011







SECTION CEMP Planning Guide CEMP Blank Template Annex A: Ward 1 Planning Information 1 2 3

Dear Neighbor, We don't know when the next disaster will strike but we know that there can't be a firefighter or first responder on every corner. In fact, after a serious disaster, it may take first responders up to 72 hours to reach your neighborhood. Mayor Vincent Gray and his entire administration are committed to protecting the District's citizens, neighborhoods, and visitors before, during, and after disasters. To achieve this goal, all of our families, neighborhoods, and communities must together be prepared for emergencies. The purpose of this Community Emergency Response Plan (CEMP) is to help you and your community organize and coordinate with each other to prepare for emergencies and help neighbors after a disaster. The District of Columbia (DC) will give you the training and information you need to help you develop this plan but this plan belongs to your community and we need you to work with your community to complete it. We encourage you to use this plan to make your neighborhood, and city safer. Thank you for helping make a better DC! Sincerely, community,

Millicent W. West

For more information

please contact:

DC Homeland Security and Emergency Management 2720 Martin Luther King Jr. Avenue, SE ATTN: Kim McCall 202-481-3015



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STOP! Before you can help your community, you and your family need to be prepared for a disaster. Follow these four steps.
Get Informed Get the official information you need during an emergency. Sign up for free alerts through Alert DC at or call 311. Call 911 in a life-threatening emergency. Make a Plan Make a plan for you and your family to be prepared for all hazards.

A Make an Emergency Go Kit

Make an emergency kit that can last at least 72 hours after a disaster.

Be Aware Be aware of your surroundings and report suspicious behavior to the proper authorities.

For more information go to www. or call 311.

This is Your Guide
This is your community's plan. Run with it. It will take effort to help your communities be better prepared but your efforts will have a great impact beyond your community to the whole city. HSEMA and Serve DC are here to help with resources, training, and information but the next step is yours!

How to Use this Guide
This guide gives step-by-step instructions on how to develop a Community Emergency Management Plan. There are three sections of this guide: D The Planning Guide explains how the DC government coordinates and supports the development of-Community Emergency Management Plans and will guide you through each planning step; D The Template contains a blank plan to fill out that will serve as your plan; and D Annex A provides an overview of the demographics, public safety resources in each Ward, and other information to assist with your planning. The DC Homeland Security and Emergency Management Agency (HSEMA) and Serve DC will provide training and support services to help your community complete, exercise, and revise this plan on a routine basis.

The Council of the District of Columbia enacted the Homeland Security, Risk Reduction, and Preparedness Act of 2006 which established a homeland security program within the government of the District of Columbia. The Act authorizes the Mayor to actively disseminate homeland security information to the public and engage residents in homeland security emergency planning, and solicit resident input in vulnerability assessment and planning activities and offer periodic training opportunities to members of the public.

Coordination with DC Citizen Corps and Neighborhood Corps
DC Citizen Corps brings together local leaders, citizen volunteers and a network of first responders to increase community involvement in community preparedness and response activities. Neighborhood Corps is the operational element of DC Citizen Corps, whose members receive the training and support to build the necessary skills to safely and effectively assist their community in the event of an emergency. While HSEMA provides the training and support to complete the CEMPs, Serve DC and Neighborhood Corps will integrate the CEMPs into community preparedness and response operations.
Community Emergency Management Planning Guide &. Template page 1

Organization and Support
HSEMA and Serve DC will provide support to community volunteers developing each CEMP. The chart below shows how CEMPs are organized.
CERTsand volunteers work togethertoplanactivities, .trai n and help neighbors during emergencies Neighborhood Planning Grou

will develop and activate

CEMPs in each Ward

First and foremost, Community volunteers are necessary to develop the plans and provide assistance to the community following a disaster. Community volunteers are the lifeblood of each CEMP. Community volunteers are also needed to help neighbors be prepared for an emergency or participate in training and exercises. To make each CEMP a reality, each Ward or community will form a Neighborhood Planning Group (NPG) of community volunteers. NPGs will develop CEMPs specific to their Ward. NPGs will also work with HSEMA, Serve DC and its Neighborhood Corps program to exercise CEMPs and activate the plan during an emergency. HSEMA will provide guidance to ensure the program is supporting the needs of the community and will:

o o

Support the development and promotion of CEMPs; Help in the development of CEMP training and exercises; and Aid Neighborhood Corps in the integration of CEMPs into emergency preparedness and response activities.

In an emergency, Serve DC coordinates the deployment of volunteers and manages the Neighborhood Corps program. Serve DC also offers the Community Emergency Response Team (CERT) training program. The CERT program trains residents in basic disaster response and provides resources which can support the development of CEMPs. Call 202-727-7925 or visit for more information or to sign up for training.
Emergency Management Planning Guide & Template page 2.

Planning Guide
This is where we need you and your neighbors. This section outlines recommended planning steps for developing a CEMP. Use this part of the plan to think about your community - citizens with special skills, residents who may need extra assistance during an emergency, or places that you could use to store supplies.

Step 1: Involve your community.
Organize a Community Meeting
Invite neighbors to attend a meeting to discuss community preparedness. Consider proposing the development of a CEMP during a planned civic association meeting or other community forum. At this meeting: D Inform participants about community preparedness; D Review the steps for developing a CEMP; D Identify interested volunteers; D Establish a timeline; and D Identify other organizations or community members that might be willing to participate (local merchants, civic associations, churches, Area Neighborhood Commissioners (ANCs), etc.) Once you have had your first meeting and have begun the organization your plan, establish a timeline for completing the plan. of

Step 2: Determine plan goals.
Clear goals will explain how the plan will benefit the community. examples of specific goals are: Some

D To enable neighborhood teams to prepare for and respond effectively to an event until first responders arrive. D To improve community preparedness for emergencies by improving neighbor-to-neighbor information.

Step 3: Define community boundaries, needs, and resources.
Define Community Boundaries
Define the scope of your community and establish neighborhood boundaries. For example, you may want to divide the Ward into smaller areas.


Emergency Management

Planning Guide &. Template

page 3

List Community Organizations
Use this form to list the organizations or clubs active in your community. This may include churches, neighborhood watch groups, and civic associations. Some groups may have emergency preparedness plans in place. Some may be willing to participate in CEMP planning and operations. Organization
MLc,nLgIilVl 'Plildz CLvLc, As,s,oc,LliltLoVl

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Point of Contact
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Perform a Community Risk Assessment
Identify the most likely risks to your community. For example, community at risk for flooding, power outages, or house fires? is your

If possible, identify resources to help reduce the risks identified (for
example, include emergency numbers to PEPCO to assist with power outages; or in the case of fire risks, include the location of fire hydrants and the number for hydrant maintenance). Risk
'Power ol-{tlilC1e

Location vll-{e to s,evere
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DC FE;MS I Vls,-pec,HoVl

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(202) 073-3331.

Identify Community Resources
Use Annex A to identify DC public safety resources in your community. example, list the MPD liaison officer for your Police Service Area. MPD PSA Liaison Officer
Lt. browVl;


Local Fire Station Liaison Lt. sLVVlVVlS"
202-555-1.234Slil VVl~L~.sLVVlVVlS,@vlC,. ov ~

Neighborhood Watch Rep JLVVl steele,

LocalCERT Member




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Community Emergency Management Planning Guide & Template

page 4

Identify Shelters and Emergency Meeting Locations
Look in Annex A for the places that the DC government may use as shelters in your community in an emergency. In addition to the shelters, talk with local houses of worship and civic groups to identify other locations for meetings, storage of supplies, and coordination during an emergency.
Facility Name
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Point of Contact/


Contact Information
N E, W{i!s,n~l/\,gtol/\, 202-724--4-54-7 202-555-1.234-

DC 20002

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Document Community Skills
Use this form to identify members of your community that can offer specific skills (doctor, nurse, EMT, electrician, or carpenter) or equipment (chain saw, snow blower, etc.) during an emergency in your community. A blank copy of this form is provided in the Template.
Cn r~s,Hl/\,eJ Ol/\,es,

Special Skills

Special Equipment

CERT Training
./ YES

/V\t:!tt 15.t:!rber

Sl/\,OW 15.Lower

0 NO 0 Wt:! I/\,ts, to 0 YES

s,~g I/\, IA.'P

./ NO ./ Wt:!l/\,ts, to s,~gl/\, IA.'P

Perform a Community Census
Use this form to identify the residents in your community who might need assistance during an emergency. If possible, identify homes and buildings by street number. Identify the homes where the residents are known. Note those with communication, medical, independence, supervision, transportation needs who may need additional assistance during an emergency. There is a blank copy of this form in the Template.
Address Phone/Email Names of Adults
321. PLws,t:!l/\,t Street, SW 202-555-1.234JonI/\" Kt:!tn!:j


Number of Children

Special Needs and/or Access

Pets &
1. Dlog, 2

Functional Jon I/\, «ses


Dl~t:! !:js,~s, L 3X 'Per weeR,



Emergency Management

Planning Guide & Template

page 5




Planning Tip: Use the chart below to determine what type of help your neighbors might need in an emergency. I

Special needs and Other Additional Steps Accessand Functional Needs Visually impaired May be reluctant to leave familiar surroundings when the request for evacuation comes from a stranger. A guide dog could become confused or disoriented in a disaster. People who are blind or partially sighted may have to depend on others to lead them, as well as their dog, to safety during a


I disaster.
Hearing impaired Mobility impaired/Homebound Single working parent Non-English speaking persons

I May need to make special arrangements

to receive warnings.

May need special assistance to get to a shelter.

I May need help to plan for disasters and emergencies.
May need assistance planning for and responding to emergencies. Community and cultural groups may be able to

i help keep people informed. I
People without cars People with special dietary needs


May need to make arrangements for transportation.

Should take special precautions to have an adequate I emergency food supply. I Should know the location and availability of more than one facility if dependent on a dialysis machine or other lifesustaining equipment or treatment. May need help responding to emergencies and getting to a shelter. Should be registered in the Alzheimer's Association Safe Return Program. Sheltering for people with Animals may be in a different location.


People with medical conditions

People with intellectual disabilities

People with dementia

People with Animals


Emergency Management

Planning Guide & Template

page 6

Ask Questions
Use this process to ask questions of yourself, your family, as well as your neighbors and your community. It is always worthwhile to take the opportunity to talk about preparedness with your community.
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Step 4: Decide how you will operate.
Select an Emergency Meeting Site
Establish a neighborhood meeting site or "Command Post." The site should be readily known and accessible to emergency vehicles and offer shelter if possible for keeping people warm / cool. Pick a backup site where you can meet if the first site is not available.

Define How You Will Organize
What is the best way to organize and manage the CEMP? Emergency managers use the Incident Command System (ICS) to organize during an emergency. You can learn about ICS by reviewing the Federal Emergency Management Agency's independent study materials available for free at: http://training .fema .gov /EMIWebIISIIS 100b.asp.

Establish Plan Activation Procedures
The CEMP may be activated in the event of an incident, at the direction of the Neighborhood Planning Group, or in response to a request from Serve DC. Activation involves notification of all team members through the quickest way possible. This may be via phone or email, but if those systems don't work, activation may be done through knocking on doors. Upon plan activation, all members should meet at the designated staging/meeting site.

Determine How You Will Communicate
Communications with the team members must be established. There is no guarantee that cell phones or email will work, so the team must be prepared to communicate in other ways too. A contact list of all team members should be built that list contact information and addresses so that team members can communicate by phone, email, or by knocking on doors. In addition, collect contact information for residents and businesses in the community. This way the members of the community can be contacted before, during, and after an incident and given important information like
Community Emergency Management Planning Guide


page 7

evacuation guidance, food and water.

electrical power restoration

updates, or locations of

Planning Tip: Use the checklist below to establish a communications plan: Step Action
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Matrix of Hazard/Potential Actions/Necessary
Think about how you will respond to different

hazards in your community

and the resources and capabilities that you will need using the matrix below. Incident
SV'vow StorViA

Individual Mitigation Actions
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Determine Training and Exercise Goals
Like any team, it's critical to practice together in order to know how you work together. Plan team drills, setting up a command post, and securing supplies. You can also work with HSEMA, Serve DC, and Neighborhood Corps to identify opportunities to participate in DC government sponsored exercises and drills. There are many opportunities for members of the NPG to receive training. This includes CERT training, Neighborhood Corps training, and also specific
Community Emergency Management Pianning Guide & Template page 8

community training, like sign language. Please contact HSEMA and Serve DC for specific training opportunities.

Step 5: Complete the plan.
Once you have considered all of the questions above, use the CEMP Template to complete the plan.

Step 6: Integrate the plan with Neighborhood Corps.
Once the plan is completed, contact Serve DC's Neighborhood Corps program office so that your CEMP can be integrated into the community preparedness and response plans in support of the District Response Plan.


Emergency Manegernent

Planning Guide &. Template

page 9

Community Emergency Management Plan
[Insert Ward #]


Security and Emergency Management Washington,

Agency (HSEMA)

2720 Martin Luther King Jr. Avenue, SE DC 20032 (202) 727-6161






Plan Goals

Community Boundaries

Community Organizations
The following organizations are active in our community and participated in the development of this plan.
Organization Address Point of Contact Telephone/Email


Emergency Management


page 1

Community Risk Assessment
Risk Location Resources

• • •


• • •
Community Public Safety Resources
MPD PSA Liaison Officer Local Fire Station Liaison Neighborhood Watch Rep LocalCERT Member

Shelters and Emergency Meeting Locations
Facility Name Address Point of Contact/ Contact Information


Emergency Management


page 2

Community Resources
MPD PSA Liaison Officer Local Fire Station Liaison Neighborhood Watch Rep LocalCERT Member

Other Resources:

Meeting Locations, Shelters, and Staging Locations
Facility Name/ Address Point of Contact/ Contact Information Purpose


Emergency Management


page 3

Community Skills Name Special Skills Special Equipment CERT Training 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 YES NO
Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Wants to sign up

Community EmergencyManagement Plan

page 4

Community Census
Number of Children Disability and/or Access



Names of Adults

& Functional



Emergency Management


page 5

Plan Activation Procedures

Communication Plan

Matrix of Hazard/Potential Actions/Necessary Resources
Individual Incident Mitigation Actions Community Actions

Needed Resources

Training and Exercise Goals


Emergency Management


page 6

Annex A: Ward 1 Planning Information
Data Element Population 2010 % change in population, 2000 to 2010 % children, 2010 % change in children, 2000 to 2010 % children in poverty, 2005-2009 % over age 64, 2006-2009* % adults with one or more disabilities, 2009 % foreign born, 2005-2009 % black, non-Hispanic, 2010 % white, non-Hispanic, 2010 % Hispanic, 2010 % Asian/P.1. non-Hispanic, 2010 Poverty rate (%), 2005-2009 % over age 64 at or below poverty, 2008 Unemployment rate (%),2005-2009 % persons without HS diploma, 2005-2009 % female-headed families, 2005-2009 % HH with a phone, 2005-2009 % HH with a car, 2005-2009 # of persons receiving food stamps, 2010 # of persons receiving TANF, 2010 Ward 1 76,197 3.9 12 -31 23 12.1 lOA 25 33 41 21 5.0 16 12.8 7.2 19 42 94 59 9,807 3,174 DCWard Average 75,215 5.2 17 -12 29 11.7 10.9

51 35 9.1 4.2 18 17.8 9.2 15 53 95 64 15,280 5,807

Sources: Neighborhood Year Estimate

Info DC; 2010 U.S. Census Bureau, 2006-2009 American Community Survey 3-

page -1

Advisory Neighborhood
Advisory Neighborhood




Address: 1380 Monroe 5t, NW (#103), Washington, DC 20010 Tel: (202) 588-7278 Neighborhood: Columbia Heights, Park View Meeting Location: 310113th St, NW (Harriet Tubman Elementary School) Meeting Date: 2nd Wednesday @ 7:00 pm
Advisory Neighborhood Commission 18

Address: PO Box 73710, Washington, DC 20056 Tel: (202) 870-4202 Neighborhoods: Columbia Heights, LeDroit Park, Pleasant Plains, Shaw, University Heights Meeting Location: 2000 14th St, NW (Reeves Center) Meeting Date: 1st Thursday @ 7:00 pm
Advisory Neighborhood Commission 1C

Address: PO Box 21009, Washington, DC 20009 Tel: (202) 332-2630 Neighborhoods: Adams Morgan Meeting Location: 2355 Ontario Rd, NW (Mary's Center for Maternal and Child Health) Meeting Date: 1st Wednesday @7:00 pm
Advisory Neighborhood Commission 10

Address: 1380 Monroe St, NW, #117, Washington, DC 20010 Tel: (202) 462-8692 Neighborhoods: Mount Pleasant Meeting Location: 3166 Mount Pleasant Street, NW (La Casa Community Center) Meeting Date: 3rd Tuesday @ 7:00 pm

Adams Morgan, Columbia Heights, Howard University, Kalorama Triangle, LeDroit Park, Mount Pleasant, Park View, Pleasant Plains, Shaw (part of the neighborhood in Ward 2).

Neighborhood Clusters

Community Emergency Management Plan: Ward 1 Annex

page -2

Civic Associations
Kalorama Citizens Association Northwest Association Columbia Heights Civic
LeDroit Park Civic Association
Park View United Neighborhood Coalition Network
Monroe Street Association
Pleasant Plains Neighborhood

httl2 Ilsss» I2LMonroeStre etAssoc
Mount Pleasant Neighborhood Alliance
South Columbia Heights Neighborhood Assn.
North Columbia Heights Civic Association biaheightsL
U Street Neighborhood Association
Meridian Hill Neighborhood Association

Adams Morgan
Columbia Heights!groul2!columbia
Friends of Harrison Recreation Center

Holmead Village
LeDroit Park
Ledroit Park Public Safety

httl2 roitPa rkPu bl icSafetyL
Emergency Management Plan: Ward 1 Annex page -3


Pleasant DC
Police Service Area 305
PSA 302 Orange Hat Patrol Group
Spring Perry
Third Police District


h 00. com/gro up/M PD-3d/

Third Police District Substation
U Street News

United Neighborhood

Ward One DC


Recreation Centers
Banneker Community Center and Pool Center Loughran Community Center

2500 Georgia Ave, NW
Columbia Heights Community Center Center

2500 14th St, NW Marie Reed Recreation Center and Pool 2200 Champlain St, NW
Parkview Community Center

1480 Girard St, NW
Harrison Recreation

1330 V ST, NW
Kalorama Recreation

693 Otis Place, NW

1875 Columbia Rd, NW

Management Plan: Ward 1 Annex

page -4

Mt. Pleasant Library

3162 Mt. Pleasant St. , NW

Public Safety Resources
Fire Stations
Engine 4 Station Engine 21 Station

2531 Sherman Avenue, NW
Engine 9 Station

1763 Lanier Place, NW
HQ Fire and Emergency Services

1617 U Street NW
Engine 11 Station

1923 Vermont Avenue, NW


Street, NW

Police Districts and Stations
Third District Station Third District Substation

1620 V Street, NW

750 Park Rd, NW

Police Service Areas

Shelter Locations
These shelters have been pre-identified in your community but may not be used in every event. Check with local officials and new sources to find out where to go if you are seeking shelter.
• Banneker Senior High School

800 Euclid Street, NW (202) 673-7322
• Bancroft Elementary School

1755 Newton Street, NW (202) 672-7280
• Cleveland Elementary School

1825 s" Street, NW (202) 939-4380

Reed Learning Center

2200 Champlain Street, NW (202) 673-7308


Plan: Ward 1Annex

page -5




310113th Street, NW (202) 673-7285
• Bell Multicultural

Senior High School

310116 Street, NW (202) 939-7700

Evacuation Routes
There are 19 primary evacuation routes out of the city that are marked with DC flags in the corner of the street sign and blue evacuation route signs. Pennsylvania Avenue will be the north/south dividing line during an evacuation. No vehicles will be permitted to cross Pennsylvania Avenue during an evacuation. The major evacuation routes in Ward 1 are:

16th Street Rhode Island Avenue

• z" Street

Georgia Avenue

Connecticut Avenue

Community Emergency Management Plan: Ward 1 Annex

page -6