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SAP Customizing

SAP Customizing

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Published by: Elena Creanga on Sep 15, 2011
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In this step, you can change the forms (layout sets) for the following documents:

request for quotation (RFQ)

purchase order (PO)

outline agreement

scheduling agreement

service entry sheet

Adjust Form for Purchasing Documents

In this step, you can create your own forms (layout sets).

In the standard system, the multi-purpose form MEDRUCK is available for all purchasing documents and
transactions. You can adjust it in accordance with your specific needs.

Activities

1. Create a copy of the form in each case and change each one to suit your requirements. You can
define one form per message (e.g. new message, reminder/expediter etc.) and message type
(message printed out on a printer, fax or EDI message etc.)
2. Enter the name of the copied and changed version of the form for each purchasing document in
the control table for messages.

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If you have written your own print program, you can also enter the name of the program and the
FORM routine.

Assign Form and Output Program for RFQ

In this step, you can change theform (layout set) for requests for quotation (RFQs).

Standard settings

The standard multi-purpose form for Purchasing activities is called "MEDRUCK".

Activities

1. Make a copy of the form in each case, and change each one according to your requirements.
You can define one form per message (e.g. first-time printout, expediter, etc.) or message type
(e.g. printout, fax etc.).
2. Enter the name of the copied and changed version of the form in the message control table.
If you have written your own print program, you can also enter the name of the program and the
FORM routine.

Additional information

For more information on adjusting forms in Purchasing, refer to the SAP Library underMM Purchasing.

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Assign Form and Output Program for Purchase Order

In this step, you can change theform (layout set) for purchase orders (POs).

Standard settings

The standard multi-purpose form for Purchasing activities is called "MEDRUCK".

Activities

1. Make a copy of the form in each case, and change each one according to your requirements.
You can define one form per message (e.g. first-time printout, expediter, etc.) or message type
(e.g. printout, fax etc.).
2. Enter the name of the copied and changed version of the form in the message control table.
If you have written your own print program, you can also enter the name of the program and the
FORM routine.

Additional information

For more information on adjusting forms in Purchasing, refer to the SAP Library underMM Purchasing.

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EDI

In this section, you make the necessary settings for the partner profile for the EDI interface.

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Prerequisites

You must ensure that the converter can read the data from an operating system file.

Before maintaining the partner profiles, you must set up the ports.

Do you want to set up the ports now?

Perform function

Notes on transport

You make the settings for ports and partner profiles in the production system.

For more information, refer to the documentationBC IDoc Interface/Electronic Data Interchange under
Define Ports.

Set Up Partner Profile

In this step, you make the following system settings for the partners with whom you wish to exchange
messages viaEDI:

Partner profile for outgoing messages

Partner profile for incoming messages

Prerequisites

Documents cannot be sent to the partners for whom you have created partner profiles until you have created
the necessary message records for the relevant document types via master data maintenance.

If you want to send data from within the applicationMM Purchasing, chooseLogistics -> Materials
management -> Purchasing -> Master data -> Messages to create the message records.

If you want to send data from within the applicationSD Sales and Distribution, chooseLogistics -> Sales &
Distribution -> Master data -> Output to create the message records.

Note

It is also possible to maintain the partner profiles first and then create the message records.

Create outbound parameters

You create outbound parameters for all partners to whom you wish to send IDocs.

Activities

1. Enter the partner number and partner type of the desired partners and maintain the necessary
data.
2. Save your input.

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Create inbound parameters

With inbound parameters, you specify the conditions for inbound EDI processing. Via the process code
entered, you specify how the data is to be processed further in the application. You can also specify who is
to carry out the necessary reprocessing in the event of an error (i.e. carry out theexception handling).

Activities

1. Enter a process code and the processor for each partner and EDI message.
2. Save your data.

For more information, refer to the SAP Library:Basis -> Basis Services/Communication Interface -> The
IDoc Interface -> BC - IDoc Interface: EDI Application Scenarios
.

Profiles for Sending Stock/Sales Data

In this step, you maintain the profiles that control the transfer of stock and sales data by IDoc to vendors.

In the profiles, you define the materials for which data is to be transferred, which data is to be transferred,
and how this data is retrieved.

Requirements

Apartner profile must be maintained for the vendor.

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Output Control

In this section, you set up the message determination process.

The message determination facility in Purchasing enables you to control message defaults by making
certain assignments and groupings. This allows the system to determine and process valid messages
according to predefined criteria.

You can thus individually control the processing of document output on a vendor-by-vendor basis.

The message determination facility is automatically activated when installed in the SAP standard client
(000).

Recommendation

If you wish to use the message determination facility in Purchasing and your system was installed before
Release 2.0, we recommend running the program RM06NCUS in each client in which you wish to use the
facility. This program sets up the message determination facility as defined in the standard client.

Tips for Fast Message Determination Setup

In this step, you are shown how to set up the message determination (output control) facility quickly. In this
case, you need not read the Implementation Guide (IMG) for the other steps to set up this facility, or need
only read certain parts of it.

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