From

:

Sent: To:

Cc:
Subject: Importance:

Vernon Smith [vsmith@socorro.k12.nm"us] Sunday, June 12, 2011 1:04 PM Candelaria, Mia P, PED; Adams, Michael; Adams, Sondra; Bogardus, Carl; Brown, Jill; Bussman, Susan; Castillo, Patricia; Chaney, Ryan; Clark Elswick; Coker, Katrina; Ryan, Thomas; Elder, Deborah; Trodden, Elena; Florez, Russell; Gonzales, Dr. Carmen; Gonzales, Johnny S, PED; Hartorn, Kirk; Ivanovich, Jim; Jacqueline Robison; Jessie Weahkee; Jones, Roberta; Bagby, Katharine; Lee, Irene; Lewis, Michelle, PED; Lopez, Jarly; Oxford, Marcy; Miller, Patricia D.; Rendon, Andrew T., PED; Salas, Valerie; Simpson, Usa M.; Tammie Hansen; Traci O. Filiss; Whitley, Kim Grein, Donna, PED; Padilla, Virginia S, PED EMERGENCY CTE MEETING Thursday June 16 High

Dear Colleagues, Please accept this as a notification of an emergency meeting of the NM Council on Technology in Education. The meeting will be held on-line using Adobe Connect on Thursday, June 16, from 1:30 PM to 3:30 PM" I will forward an agenda and the meeting URL later today" Regretfully, jf you have not already heard, it is my unpleasant duty to inform you that the Educational Technologies Bureau at the NMPED was laid off on Friday along with 29 other PED staffers. The implications for the State of New Mexico are disastrous at best.

• • • • • •

The two approvers of NM Technology Plans (MicheUe and Donna) were laid off. There are at least five Tech Plans awaiting approval. Since the agency approving Tech Plans for New Mexico has been eliminated, the Schools and Library Division of USAC no longer has contacts for Erate questions and validation. There may be legal questions involving that validity of existing Technology Plans Who is managing and reporting on our Enhancing Education Through Technology funds and the Building Blocks program? What impact might this have on the ATTAIN program (Achieving Through Technology and Innovation Act) being spear-headed by Jeff Bingaman?

In the meantime, despite the powerful emotions and feelings we have for Andrew, Michelle, Mia and Johnny, it is important that we keep cool heads and not overreact. We need to gather information and talk with our legislative contacts to make sure we avoid losing a single dollar in funding. I have already reached out to Rocky Varela and Don Tripp as well as my local Republican leaders. I hope to get in front of either the Governor or the Secretary of Education. While I doubt we can undo the lay-efts, we need to open the lines of communications to protect our Federal funding. Please stay in touch and I hope you will attend this important meeting" Thanks" Vern

Vernon

Smith

Director of Technology
SOCOlTO Consolidated Schools <><><><><><><><><><><><>

1

""""----""---"""--"----"-----------"---

Chairperson, N Council 011 Tt'{,:!mo!ogy 161 EducaHm, !i:'ITSidt~ilt-'Elt'd, N ['d Soddy Ior T1[;dmolngy in lion

2

From: Vernon Smith

Sent: Thursday, June 16, 201110:19 AM
To: 'Emslie, Julia Rosa, PED' Subject: RE: Concerns of the Council on Technology in Education

Good morning, Julia, Thanks for the update, Please let Ms, Carothers and Mr. Archibeque know that CTEmembers have a great deal of knowledge and expertise that is free to you, Our mandate is as follows: (eTE) was created as part of the 1994 Technology for Education Act (New Mexico Statutes, Chapter 22, Article 15A) with the mission to advise: (1) the Educational Technology Bureau in the State Department of Education, (2) the State Board of Education, (3) and the Legislature
The Council on Technology in Education regarding the establishment of appropriate educational technology standards, technoloqv-enbonced curricula,

instruction, appropriations

for educational technoioqv, and administrative

resources for public schools.

We have not heard back from the SLDyet about getting someone certified. Presently, there are three eTE members that I know of (there may be more} with expertise in Tech Plans: Kim Whitley (Hobbs), Marcy Oxford (Las Cruces) and myself. It is our understanding that you have been in touch with the folks at E-Rate Centra! (a consulting firm), and maybe they know who certifies Tech Plan evaluators at USAC.I can also try to contact Michelle Lewis for information. Depending upon the status of where things were left with Donna and/or Michelle, it might be most expedient to negotiate a consulting fee with them to do evaluations as they come inFor something more immediate other than Michelle and/or Donna, our best option might be to seek help from another state, We would probably have to pay some sort of a fee. If you would like, a request for information can be transmitted through the affiliate network of the International Society for Technology in Education to see if anyone can recommend some contacts. In the meantime, here are the replies received regarding Tech Plans:

School District
Lake Arthur Municipal Schools
Bernalillo Public Schools

Contact
Michael Grossman

Phone
505362-0581

Status
Submitted Plan 4/5, was returned with comments, potentially may need extension dating back to July 1, 2010 Was granted an extension to August 2011 on a plan that expires 6/30/2011 Said that they submitted a Technology Plan for review in July 2010 and have never heard back. Will need a letter of extension. Their Tech Plan must be updated in August 2011

lorenzo Barraza

Estancia Public Schools

Dawn Kadera

Portales Schools

Mike Rackler

With your permission, very up-to-date. Best wishes, Vern
Vernon Smith Director of Technology

I would also like to put out an announcement

to School Superintendents

requesting I had was

them to report if their technology

plans are in limbo, I am not sure that the list of Tech Coordinators

I will keep you updated as I hear from more tech coordinators.

Socorro Consolidated Schools
<><><><><><><><><><>

Chair, NM Council on Technology in Education President-Elect, NM Society for Technology in Education From: Emslie, Julia Rosa, PED [mailto.jullarosa.emsliespstate.nm.us] Sent: Thursday, June 16, 2011 9:22 AM To: Vernon Smith Subject: RE: Concerns of the Council on Technology in Education

I met with Cathie Carothers, the chief of staff and Michael Archibeque, the chief information officer yesterday and shared your email. The goal is for the three of us to figure out ways to make the transition smoother. I will keep you posted. Do you have any news for me on what we can do about not having a federally certified person on staff to approve the
plans?

Also, any news back on who has submitted plans but doesn't have their approval or denial letter yet?
Julia

From: Vernon Smith [mailto:vsmith@socorro.k12.nm.us] Sent: Wednesday, June 15, 201112:37 PM To: Emslie, Julia Rosa, PED Cc: Ryan, Thomas Subject: Concerns of the Council on Technology in Education Dear Julia: Thank you for taking the time to speak with me,

! am happy to know that Tom Ryan is also in touch WIth you. Tom is a brilliant leader and I have great respect
for his leadership Education.

and knowledge, and I am glad that he is a member of the Council on Technology in

Please let Secretary Skandera and her staff know that the Council is prepared to help her through period, concerns

this transition

As we discussed, here are the immediate obligated to address:

that I believe the Council on Technology in Education is

..

The two approvers of NM Technology

Plans (Michelle

and Donna) are gone and we do not yet know

how to replace them (I am researching that).
(0

There are at least five Tech Plans awaiting approval. As you and 1discussed, I will make inquiries. Since the agency approving There may be questions June 10,2011. Tech Plans for New Mexico has been eliminated, the Schools and Library prior to Division of USAC no longer has contacts for Erate questions and validation.

" ..
o!I

involving that validity of existing Technology

Plans that were approved

Who is managing and reporting Who is managing and reporting Act) being spear-headed

on our Enhancing Education Through Technology funds? on the federally-funded Building Blocks, SeBold and Giga Projects? and Innovation

" "
<i>

What impact might this have on the ATTAIN program (Achieving Through Technology

by Senator Jeff Bingaman?
Technology Directors go to for guidance and direction? to leading the eTE

Where wll! the school district's

Again, please assure the Secretary and, it possible, the Governor that I am committed towards a cooperative, collaborative and supportive will work through Respectfully, Vern
Vernon Smith Director of Technology Socorro Consolidated Schools <><><><><><><><><><> Chair, NM Council on Technology in Education President-Elect, NM Societv for Technology in Education

position that assures the state and every school district

this transition

period.

From: Sent: To:

Subject: Attachments:

Vernon Smith [vsmith@socorro.k12.nm.us] Thursday, June 16, 2011 11:14 AM Adams, Michael; Adams, Sondra; Bogardus, Carl; Brown, Jill; Bussman, Susan; Castillo, . Patricia; Chaney, Ryan; Clark Elswick; Coker, Katrina; Ryan, Thomas; Elder, Deborah; Trodden, Elena; Florez, Russell; Gonzales, Dr. Carmen; Hartom, Kirk; Ivanovich, Jim; Jacqueline Robison; Jessie Weahkee; Jones, Roberta; Bagby, Katharine; Lee, Irene; Lopez, Jarly; Oxford, Marcy; Miller, Patricia D.; Salas, Valerie; Simpson, Lisa M.; Tammie Hansen; Traci O. Filiss; Whitley, Kim; Padilla, Virginia S, PED; Lewis, Michelle, PED; Rendon, Andrew T., PED; Jsg420@gmail.com REMINDER: SPECIAL CTE MEETING Thursday June 16 eTE Agenda 6~16-11.pdf; eTE Press Release 6-16-11.pdf; Letter to Julia 6-16.pdf; Outstanding Tech Plans.xlsx

Dear eTE Members: Here is a reminder for today's meeting. There are some extra documents attached. For those of you who cannot attend (with thanks to those who have already written), I will record the meeting and send a link.

Please join me in an Adobe Connect Meeting. The Agenda is attached. Meeting Name: CTE Meeting 6-16-11 Summary: Special meeting of the CTE in response to the lay offs in the Educational Technologies Bureau. We need to develop strategies to ensure NM retains continuity in Technology Plan Management and Approval, Tech Coordinator information, EETT reporting and potential ATTAIN funding. Invited By: VERNON SMITH (V5MITH@SOCORRO.K12.NM.US) When: 06/16/20111:30 PM - 3:30 PM Time Zone: (GMT-07:00) Mountain Time (US and Canada)

To join the meeting: http://socorro.adobeconnect.com/cte

6-16-11/

If you have never attended an Adobe Connect meeting before: Test your connection: http://socorro.adobeconnect.com/common/help/en/support/meetingtest.htm Get a quick overview: http://www.adobe.com/go/connectpro overview Adobe, the Adobe logo, Acrobat and Adobe Connect are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

1

New Mexico Council on Technology in Education
Agenda
Thursday, June 16, 2011 1:30 PM - 3:30 PM
VIA ADOBE CONNECT
HTTP://S0CORRO.ADOBECONNECT.COM/CTE

6-16-11/
SCHOOLS

fACILITIES

PROVIDED

BY SOCORRO CONSOLIDATED

Agenda
1:30-1:45 I. Call to Order II. Roll Call- Vern Smith III. Call for Recording Secretary «Minutes) IV. Approval of June 16, 2011 Agenda V. Approval to Forego April 28th Minutes 1:45-2:15 VI. Discussion of the Ed Tech Bureau Layoffs, Updates and Potential Consequences
Open Forum by Council

2:15-2:30 VII. Update on IDEAL-NM Funding
Need a Lead Person ...

2:30-3:25 VIII. CTE Strategy and Response
Lead Person - Vern Smith

3:25 -3:30 IX. July Meeting DateslLocation
Lead Person - Mr. Vernon Smith

3:30 X.

Adjourn

1994 Technology for Education Act
Statement ofMission
The Council on Technology in I~ducation (eTE) was created as part of the 1994 Technology tor Education Act (New Mexico Statutes, Chapter 22, Article 15A) with the mission to advise: (I) the Educational Technology Bureau in the State Department of Education, (2) the State Board of Education, (3) and the Legislature regarding the establishment of appropriate educational technology standards, technology-enhanced curricula, instruction, appropriations lor educational technology, and administrative resources for public schools,

NOTICE: Individuals with disabilities who need any form of auxiliary aid to attend or
participate in this meeting, please contact the Vernon Smith at (575) 838-3134 no later than (24) hours prior to the scheduled event. Upon request, public documents will be provided in an accessible form necessary to the individual requesting the particular auxiliary aid.

Press Release PEO layoffs Could Cost NM Schools Millions in Federal Aid
June 16 (Santa Fe) - The New Mexico Council on Technology in Education (eTE), a statemandated advisory group to the Legislature and Public Education Department, of the Educational Technologies unanimously

expressed concern about the elimination

Bureau and the

potential loss of millions of dollars in federal aid for K-12 school technology in New Mexico.

The lay-off of the four Educational Technologies Bureau employees from the Public Education Department has left every school district in New Mexico at risk to lose technology funds from

federally funded programs such as Erate and Enhancing Education Through Technology (EETT).

The two individuals

in New Mexico trained

and qualified to approve Technology

Plans by

school districts and charter schools were laid off. As a result, there is no longer a review and approval process in place for technology plans. It is understood that at least five (5) technology plans are awaiting an approval that is needed before June 30, 2011. If those plans are not

approved, the applying districts will not be in compliance with federal standards.

Technology plans are required to apply for certain technology funds from the Schools and -continued-

Vernon Smith Chair

Achieving equity and excelfence for all New Mexico students through the appropriate use of technology resources

Dr. Susan Bussman Vice-Chair

Library Division of the Universal Service Administration that awards impoverished

Company (USAC), the federal authority needs and infrastructure

school districts money for communications

projects. The funds awarded by USAC come from a surcharge that appears on all land-line and mobile phone bills. Most school districts in New Mexico, particularly rural ones, need this funding to meet technology demands. the smaller and more

The eTE requires a technology

plan from every school district in New Mexico as a matter of The eTE developed the existing

good planning, even if they do not apply for federal funding. technology plan template

and the review rubric for evaluation and approval.

There is concern that technology

plans previously approved by the Educational Technologies

Bureau may longer be valid since USAC cannot contact anyone to validate the approvals. The CTE has reached out to USAC in an effort to resolve these questions.

The Educational Technologies funds distributed

Bureau was also charged with overseeing the management

of

by the Enhancing Education Through Technology

(EETT) program. Several

New Mexico school districts have received substantial funds from EETI, either as an individual entity or as part of a consortium, covering September 2009 to September 2011.

The layoffs will impact the reporting process as final reports were due from participants to the Educational Technologies Bureau by June 24, 2011. In turn, the Bureau was to submit a report to the federal government sometime in July. Additionally, the Bureau was the authorizing -continued-

Vernon Smith Chair

Achieving equity and excellence for all New Mexico students through the appropriate use of technology resources

Dr. Susan Bussman Vice-Chair

agency for Budget Adjustment

Requests (BARs) for EETT before a change could be submitted System (DBMS). As a result, districts looking to

through the Operating Budget Management

make sure they spend every cent of the federal EETT funds they were awarded now have nowhere to turn for guidance,

Failure to report could result in the forfeiture

of EETTfunds that have already been expended.

The Bureau was also managing several EETTprograms such as BeBold, Building Blocks and the Giga Project, These programs now have no guidance or leadership and nobody to submit the required federal reports. These programs could also be subjected to federal audits and

possible forfeiture

of these EETTfunds that are already expended.

The eTE is issuing an open appeal to the Governor Susana Martinez and Secretary of Education Hannah Skandera to allow the eTE to participate in assuring that New Mexico avoids what

could be a financial disaster. The eTE can provide guidance in establishing an approval process for technology plans that keep New Mexico schools in compliance with USAC. Also, New

Mexico needs a plan for the management through to September of 2012.

of the remaining EETT funds, some of which run

The eTE is hopeful that Senator Jeff Bingaman will be successful in getting approval for his ATTAIN (Achieving Through Technology and Innovation) management in place to assure that plan, and the PED needs to have the funds are distributed fairly and

these technology

equitably to needy school districts. -continued-

Vernon Smith Chair

Achieving equity and excellence for all New Mexico students through the appropriate use of technology resources

Dr. Susan Bussman Vice-Chair

For further information,

please contact Vernon Smith, CTEChairperson, at 575-517-9700.

#20#

The Council on Technology in Education (CTE) was created as part of the 1994 Technology for Education Act (New Mexico Statutes, Chapter 22, Article 15A) with the mission to advise: (1) the Educational Technology Bureau in the State Department of Education, (2) the State Board of Education, (3) and the Legislature regarding the establishment of appropriate educational technology standards, technology-enhanced curricula, instruction} appropriations for educational technology, and administrative resources for public schools.

Vernon Smith Chair

Achieving equity and excellence for all New Mexico students through the appropriate use of technofogy resources

Dr. Susan Bussman Vice-Chafr

NEW MEXICO COUNCIL ON TECHNOLOGY IN EDUCATION OPEN MEETINGS ACT POLICY
The Open Meetings Act ("Act"), Section 10-15-1, et seq., N.M.S.A. 1978 Compilation, requires each New Mexico public body subject to the Act to determine annually, in a public meeting, what shall constitute reasonable notice to the public of its meetings. The following policy is adopted by the New Mexico Council on Technology in Education (NMCTE) to meet that requirement.

1.

REGULAR MEETINGS -

The NMCTE deems notice to the public of its regular meetings to be reasonable when notice of the date, time, place and agenda for the meeting is deposited for mailing or submitted for publication to the Albuquerque Journal, the Las Cruces Sun news, via electronic mail and all others who have made a written request for notification; at least en calendar days before the meeting. The NMCTE reserves the right to add discussion items to the agenda during meetings in its discretion, or as may be necessary. The role call as reported in the meeting minutes from April 2, 200 I, shall reflect the manner in which a member is in attendance. The agenda shall state that, in exceptional circumstances as determined by the Bureau Chief and Chairperson of the NMCTE, the agenda may be revised by the Bureau Chief and Chairperson for the purpose of adding an action item or action items and further state how the public may obtain a copy of the revised agenda at least twenty-four hours prior to the meeting.

11.

SPECIAL MEETINGS-

Recognizing that reasonableness varies with circumstances and that special meetings sometimes must be called on short notice, the NMCTE considers reasonable notice of its special meetings or emergency meetings as follows: A. The NMCTE deems notice of its special meetings to be reasonable when the procedures for notice of regular meetings are followed within the time specified. This method shall be used when time and other circumstances reasonably permit. If the Chief of the Technology Bureau, deems such method of notice for a particular meeting impracticable because oftime or other constraints, the NMCTE shall deem notice to be reasonable when: Notice of the date, time, place and agenda, indicating the subject(s) to be considered, is deposited for special delivery mailing, or otherwise placed for expedited distribution, to the persons and entities listed in Section I at least five calendar days before the meeting.

B.

The agenda shall state that, in exceptional circumstances as determined by the Bureau Chief and the Chairperson of the NMCTE, the agenda may be revised by the Bureau Chief and Chairperson for the purpose of adding an action item or action items and further state how the public may obtain a copy of the revised agenda at least twenty-four hours prior to the meeting. The NMCTE reserves the right to add discussion items to those announced for consideration at a special meeting, in its discretion, or as may be necessmy.

III.

EMERGENCY MEETINGS -

For purpose of this policy, an emergency meeting is a special meeting called under unforeseen circumstances that, if not addressed immediately by the NMCTE, will likely result in injury or damage to persons or property or substantial financial loss. Although the NMCTE will avoid emergency meetings whenever possible, such circumstances occasionally may arise. The NMCTE deems notice to public emergency meetings to be reasonable if oral notice of the date, time, place and agenda, indicating the subject(s) to be considered, is (are) given to the Albuquerque Journal, the Las Cruces Sun News, vial electronic mail and all others who have made a written request for notification, but in any event at least twenty-four hours before the meeting, if possible. The NMCTE reserves the right to consider other than announced matters, if necessary, subject to the provisions of the Act.

Sign up to vote on this title
UsefulNot useful