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SAP Customs Management supports cooperation with the customs authorities in the following primary areas: • • Transit/presentation Customs processing for imports and exports
• Classification Document printing Since its main focus is the implementation of electronic transit and customs procedures, SAP Customs Management provides functions for processing imports and exports as well as communication and printing features. SAP Customs Management supports the following country-specific, IT-supported customs procedures: • • • • • The European Union transit procedure “New Computerized Transit System” (NCTS) The electronic clearance procedure of the Swiss Customs Administration, Transit/Export in Switzerland (ZM90) The “Automated Tariff and Local Customs Processing System of the German Customs Administration“ (ATLAS) The customs processing system of the Dutch Customs Administration (Sagitta) The American IT procedure “Automated Export System” (AES)
• The Australian IT procedure “Integrated Cargo System” (ICS) The document printing facility enables you to print the import and export documents that you need, and in Classification, you can assign the appropriate classification numbers to imported and exported materials.
You have configured SAP Customs Management according to the information provided in the Business Scenario Configuration Guide for SAP Customs Management in the SAP Service Marketplace atservice.sap.com/instguides.
In international trade, goods do not necessarily have to be processed at the border customs office, but instead can be processed later on when they reach their destination within a country. The transit procedure enables the customs authorities to identify and monitor the transit of the goods. SAP Customs Management allows you to participate in the EU’s New Computerized Transit System (NCTS) for handling all incoming and outgoing transit procedures. In this case, your transit must be based on the Community transit procedures T1, T2, and T2F and carried out using the EU’s Single Administrative Document (SAD). SAP Customs Management complies with the legal requirements for communicating with the NCTS, thus connecting your enterprise to the customs authorities of the EU member states and the EFTA countries (Norway, Switzerland, and Iceland). As an authorized consignor, you can open the transit procedure by sending your transit declaration to the relevant customs authorities with SAP Customs Management. The transit documents are sent back to you in the same way, and you can then pass them on to the transport company. At the same time, the office of exit informs the office of destination about the expected arrival of goods. As an authorized consignee, you can receive goods in the transit procedure and you can discharge the transit procedure with SAP Customs Management. You notify the office of entry that the goods have arrived by entering the Movement Reference Number (MRN) in the report of arrival, and the customs
office then grants you permission to unload the goods. which they then also send back to you. and in this way. You can use SAP Customs Management to upload customs tariff numbers from data providers. harmonized system numbers (HS numbers). The system automatically generates the following documents: US: Shipper’s Export Declaration (CF 7525) US: Letter of Instructions • • 2 . and common agricultural policy numbers (CAP numbers). the customs authorities send you a safekeeping notification and notice of the holding period. and use SAP Customs Management to print out the necessary customs documents. SAP Customs Management allows you to process your paper-based customs declarations electronically. you can manage your export control classification numbers (ECCNs). you can also use the duty calculation function to calculate customs duties at the item level in advance. international numbering systems. you send a notification of completion (sumD) to the customs authorities. you can opt to submit a summarized declaration using SAP Customs Management. which you send to the customs authorities. you check the goods and their seals. During the holding period. the classification function in SAP Customs Management provides a keyword search and a phonetic search for the appropriate classification. air cargo) In addition to the various procedures. and enter the results of this check in an unloading comment. Customs Processing SAP Customs Management enables you to handle customs processing for imports and exports electronically and in accordance with the relevant legislation. import code numbers. every numbering system has a set structure that can be stored as a numbering scheme in the system. The standardized means of communication provided by SAP Customs Management makes customs processing faster and simpler. you can establish direct electronic communications with the customs authorities. This closes the summarized declaration. Document Printing • You can use the document printing facility in SAP Customs Management to print regulatorycompliant documents from the EU transit jurisdiction and the USA export/goods origin jurisdiction. Once this procedure has been completed. In response. When you are exporting goods. When you are unloading the goods. provided that computerized customs procedures are used. To streamline this process and provide you with decision-making support. As a rule. you can submit a summarized declaration and initiate the release of the goods for free circulation. For classification purposes. In this case also. you can submit your customs declaration to the customs authorities. such as the European Customs Tariff and the Integrated Tariff of the Community (TARIC). You can now unload the goods. the numbers have to be assigned to imported and exported goods. When you are importing goods. details of which are contained in the safekeeping notification. commodity codes. the imported goods are yours. You can choose between the following normal procedures and simplified procedures: • • • • • • Single customs declaration Local clearance procedure (LCP) Advance local clearance procedure Simplified customs declaration Advance simplified customs declaration Supplementary customs declaration • AWB (single customs declaration. Classification Many numbering systems in foreign trade are based on customs nomenclatures. When you open a customs procedure. Your goods have now been presented.
1 EU: Certificate of Origin EU: Control Document T5 (CAP Products) EU: Information Sheet INF 4 (for Simplification in Preference Trade) EU: Single Administrative Document EX/EU/COM EU: Single Administrative Document T1/T2 and Loading List EU: NCTS Unloading Permission EU: NCTS Unloading Rejection • EU: Vendor Declaration Request SAP Customs Management can retrieve the appropriate foreign trade documents for each business transaction.com/instguides → SAP Components → SAP Global Trade Services → Using SAP GTS 7. Prerequisites You have configured SAP Compliance Management according to the information given in the Business Scenario Configuration Guide for SAP Compliance Management in SAP Service Marketplace atwww. SAP Compliance Management automates the complicated regulatory compliance process. using a central print data retrieval function with a standardized interface. The system automatically determines the information for a document. This reduces the time required for the communication process with the customs authorities and substantially improves data quality. This minimizes the risk of penalties and fines.0. 3 . which is a crucial factor for successful global trade activities.sap. maximizes your company’s return on global sourcing and selling initiatives.service.TR. SAP Compliance Management Purpose SAP Compliance Management supports international trade compliance issues in three primary areas: • • Sanctioned party list (SPL) screening Export legal control (including embargo checking and license management) • Import legal control (including embargo checking and license management) By streamlining the extended supply chain.• • • • • • • • • • • • • • • • US: Inward Cargo Manifest (CF 7533) US: Entry/Immediate Summary (CF 3461) US: Entry Summary (CF 7501) US: Certificate of Origin NAFTA: Certificate of Origin (CF 434) Global: Export Packing List Global: EUR 1 Certificate of Origin Global: Long-Term Vendor Declaration EU: Movement Certificate A. and increases your overall competitiveness by improving customer satisfaction.
These lists (in XML format) are supplied by third party providers and can be uploaded to the SAP GTSsystem. 4 . order. or outbound delivery) is created in the feeder system. you can keep track of all checked addresses.. 2. It makes sense to set up the system so that all the master data is checked automatically after every update of the sanctioned party lists.. You can also create your own lists. 1. 3. This automatically triggers sanctioned party list (SPL) screening in the SAP Global Trade Services (SAP GTS) system. A business document (for example inquiry. 4. Using the SAP GTS monitoring features. Periodic checks can be set up in order to check the current available master data. An employee with the appropriate authorizations can release blocked documents for further processing using the monitoring capabilities. the address data in the business documents are checked against the available sanctioned party lists in the SAP GTS system. You can configure the sequence that is used for checking the master data. All activities are logged in the area of sanctioned party list screening and can be archived for legal purposes with the SPL audit trail function. Based on the rules that have been set during implementation. quotation. 5.Process Flow Sanctioned Party List Screening . 6.
A business transaction is automatically blocked if the applicable combination of export list number and country of destination is not permitted. Import and export control is based on a combination of the following parameters: a. SAP GTS checks if a license is required to export or import a product. Values 5 .. A business document is created or changed in the feeder system. These checks are performed based on the settings in the customizing for SAP GTS. Country groups d. Special customers f.Export/Import Control and Embargo Checking . the system assigns the appropriate license to the business transaction. If a license is required. 3. Quantities g. 2. This automatically triggers export/import control the SAP GTS system. 1.. Single products e. Export list number b. Country of destination c.
com/instguides.Preference Processing on SAP Service Marketplace at service. Process Flow 6 . SAP GTS performs an embargo check for the specific business transaction. This means that you obtain an overview of the entire process. and so on).Preference Processing according to the information given in the Business Scenario Configuration Guide for SAP Risk Management . the document is blocked from further processing. providing you with total control and ensuring absolute transparency. 5. thus enabling their customers to import these goods either duty free or at a reduced rate of import duty. Using SAP GTS reporting capabilities.Preference Processing helps exporters to fulfill all the legal requirements for customs tariff preferences and to show that their goods are relevant for preference. When the business document is posted in the feeder system. The license itself contains information about permitted exports or imports in terms of quantities and/or values. Monitoring With SAP Compliance Management. The check is based on the combination of the country of departure and the country of destination (or groups of countries). By providing evidence of eligibility for preferential treatment. by selecting blocked documents.Preference Processing offers the following options for preference processing: • • • Management of vendor-based vendor declarations and of vendor declarations for customer’s purposes Preference determination based on preference agreements and models for standardized products with static BOMS or for order-related BOMs for configurable products Provision of a statement about the preference eligibility of goods based on preference determination Printing of preference documents • Prerequisites You have configured SAP Risk Management . you can keep track of all blocked documents and release options where applicable.Preference Processing Purpose SAP Risk Management . SAP Risk Management . 6. SAP Risk Management Purpose SAP Risk Management enables you to mitigate financial risks while trading globally and can be fully integrated into your standard export processes using the following two services: • • Preference Processing Restitution Handling SAP Risk Management . In addition. you can monitor all your business transactions across the entire process chain (for example. exporters gain significant competitive advantage. If the system detects an embargo situation. displaying license assignments.4. SAP GTS depreciates the values or quantities of the licenses.sap.
the system sets the preference indicator. 7 . 7. 8. If you need to consider goods receipts from vendors that do not originate from your preference zone when you aggregate vendor declarations. you have to enter these in SAP GTS.. invalid. 5. 2. Whenever you create or change an order or a billing document in the feeder system. The system creates requests for vendor declarations for the selected products based on the associated vendor data. 3.Preference Processing. Once you receive vendor declarations from your vendors. From the worklist. 10.. 6. 9. which you can send to the vendors. The system archives the results of the preference determination. If the product is eligible for preferential treatment. You can issue the vendor declaration for customer’s purposes. and missing vendor declarations. you can indicate them as not relevant for request but relevant for aggregation. 1. the system selects the products that do not have vendor declarations. The feeder system transmits information on vendor-product relationships to SAP Risk Management . the system creates requests for vendor declarations. such as Smart Forms. Using various media. It also selects the associated vendor master data. therefore enabling you to continue monitoring them with audit trails and the Monitoring function. the system compares the threshold value with the ex-works price of the order or billing document. irrespective of whether there are any valid or invalid vendor declarations. The system determines a threshold value by performing preference determination. SAP GTS creates a worklist with this information so that it can be used for further processing. The system determines whether a valid vendor declaration exists for a product and aggregates valid. During this process. it combines the statements for every material based on the rules and procedures in the preference agreement. 4..
5. If an advance refund payment (ARP) is required. The feeder system may be an SAP system or a non-SAP system. 2. Restitution Component View 1.SAP Risk Management . 3. a security must be assigned immediately to the export shipment document rather than to the license. It helps ensure all the prerequisites for applying and receiving export restitutions are fulfilled and minimizes the risk of penalization through loss of securities or export licenses.Restitution Purpose SAP Risk Management – Restitution supports exporters in the restitution process. Restitution-relevant products include either of the following: 8 .com/instguides. 4.sap.Restitution. The individual products listed in the export shipment document are all checked by the ‘Restitution’ service in SAP Risk Management against the product master data to determine whether they are restitution-relevant products or not. where an export shipment document is created. A sales order and then a delivery document are created in a feeder system. The data from this invoice is transferred to SAP Risk Management . The following requirements for restitutions are supported by SAP Risk Management – Restitution: • • • • License maintenance and assignment Security maintenance and assignment Manufacturer’s recipe maintenance Restitution rate maintenance Implementation Considerations You have configured SAP Risk Management – Restitution according to the information given in the Business Scenario Configuration Guide: SAP Risk Management – Restitution in SAP Service Marketplace underservice. A customer invoice or a pro forma invoice is created in the feeder system based on the goods that are actually delivered to the customer.
The ‘Restitution’ service depreciates the export license by value or quantity. then the ‘Restitution’ service runs a check to determine whether the product requires an export license. 6. • 9 . 12. then an application for a license has to be made to the appropriate customs authorities. Non-annex-1 products (final products): products whose ingredients include one or more of the above basic products. If the license search shows that an export license is available. Monitoring functions in the ‘Restitution’ service help keep track of all the papers that are necessary for the restitution process and help ensure they arrive at the appropriate customs offices on time. The ‘Restitution’ service calculates the restitution rates for the products and multiplies the restitution rates by the quantities of the products to obtain a total expected restitution amount. The restitution process is closed once all the papers have arrived and the authorities have confirmed the restitution amount. 13. 10. then the license is assigned to the export shipment document. cereals. If the product is restitution-relevant. the security can be released. Then the new license has to be maintained in the system and a security assigned to it also. 9. rice. milk and milk products. All the necessary forms are printed out and sent to the customs authorities and the export goods can be unloaded. Finally. Basic products: sugar. eggs. 7. b. It is essential that the manufacturer’s recipes for these final products are maintained in the master data.a. This new data from the license and the security is then assigned to the individual products in the export shipment document. 11. processed products of fruit and vegetables. 8. If there is no export license available.
Monitoring documents" to maintain incomplete documents. The following documents are relevant: • Export: Export billing document as primary document. the goods receipt document will be provided with Foreign Trade data.Item 10 . You assign valid foreign trade fields to each incompletion procedure. Notes You can use the function "Cockpit . shipping Notification as secondary document As an alternative to the import purchase order.Control Foreign Trade Data in MM and SD Documents Use In this IMG activity. Incompleteness Schemas for Foreign Trade Data Use In this IMG activity. You can control this data both in materials management documents and sales and distribution documents. you define the incompletion procedures that you want to use at header and/or item level. delivery as Secondary document • Import: Import purchase order as primary document.Item Incompletion procedure: Export . You can select a combination of the following parameters for each foreign trade field: • • • Visible / Invisible Optional field / Required field Incompletion check on / off The following four incompletion procedures would be useful: • • • • Incompletion procedure: Import . you can control foreign trade data.Header Incompletion procedure: Import .Header Incompletion procedure: Export .
Import Screens In Purchasing Document In this step.Item: Export item data proposal EXIT_SAPLV50E_004: MM documents . You can use the following components: • • • • EXIT_SAPLV50E_001: SD documents . you assign the relevant incompletion procedure for header and/or item data to the import and export country. Foreign Trade Data in MM and SD Documents Use In this IMG activity. This enhancement is called by program SAPLV50E. you can assign the procedures by country. you select the IMG activity Foreign trade data in MM and SD documents. To do this.Item: Import item data proposal 11 . Extended Import Document Control USE& In this operation.Header: Import header data proposal EXIT_SAPLV50E_003: SD documents . you decide if the import data are to be maintained at material document level. You define these valid combinations in the IMG activity <DS:SIMG. you define in the "consistency check" section whether the system only allows valid combinations of modes of transport and customs offices during document processing.Header: Export header data proposal EXIT_SAPLV50E_002: MM documents .SIMG_CFMENUOLSDOVI76>Valid combinations: Mode of transport .After having defined the incompletion procedures. you set the system to propose import screens for the subsequent maintenance of purchase orders and purchasing outline agreements. Furthermore. You also define how the system reacts when data is incomplete. Customer Exits: Default Values For Foreign Trade Data Use You can use SAP enhancement V50EPROP to process foreign trade data (ordering as well as sales and distribution processing).Customs office. goods direction and document level (header/item).
The country is the one to which the goods are imported (MM processing) or the one from which the goods are exported (SD processing). For more information choose <LS>Utilities Every enhancement is <LB>Documentation</> on the general procedure for creating enhancements. Define Commodity Codes / Import Code Numbers By Country Use In this IMG activity. To do this. In this way. billing document) at item level. for each country. shipping notification) and sales documents (delivery. Create the enhancement. 2. Activate the project.• • EXIT_SAPLV50E_005: Header data: Check completeness of data EXIT_SAPLV50E_006: Item data: Check completeness of data Activities 1. define commodity codes. documented. choose in the enhancement transaction. you define commodity codes or import code numbers. Note If you want to enter the import code number. -> Online manual</> in the enhancement transaction. These official numbers group together materials that are similar in terms of customs.insensitive because they are not not made in the SAP original but in a name range that is reserved for the customer. There. you can flag this import code number accordingly. their description and. Activities For each country. the system can differentiate between commodity codes and import code numbers. Further notes In contrast to modifications. if legally required. You cannot use the enhancement until you activate the project. The system automatically copies the entry from the material master record to the purchasing documents (purchase order. To display the documentation.) 12 . either create a new project or use an existing one. you can change the proposed entry manually. which may be longer. a special unit of measure. enhancements are basically release.