LETTER INVITING BID Ref: BPCL / P&CS(MR)/OT/12 To, SUBJECT: PROJECT M ANAGEMENT CONSULTANCY SERVICES FOR THE UTILITIES AND
OFFSITES OF THE NHT/CCR PROJET AT BPCL, MUMBAI REFINERY. Date : 6th April 2010
( TENDER DOCUMENT NO. BPCL / P&CS (MR)/OT/12) Dear Sirs, 1. INTRODUCTION: Bharat Petroleum Corporation Lim ited (BPCL) intends to Award Contract for Project Management Consultancy Services for the Utilities and Offsites of NHT/CCR Project at Mahul, Mum bai, India. 2. BID SUBMISSION: Please submit your competitive offer in strict conformity to the entire Tender documents enclosed herewith as per Index. Please read carefully the Instructions to bidders regarding method of Bids subm ission. Bids in hard copy shall be received on or before 28th April 2010 up to 02.00 PM at the following address: Deputy General Manager ( P& CS) Bharat Petroleum Corporation Limited, Refinery Division Mahul Village, Mumbai- 400074, INDIA Bids sent through Telex, Telegram, Fax, or Computer soft copy shall not be accepted. BPCL takes no responsibility for delay, loss or non-receipt of bids sent by post or courier. Thanking you, Yours sincerely,
_______________ K. RAVI DGM ( P& CS)
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TENDER NO: BPCL / P&CS (MR)/OT/12
FOR PROJECT MANAGEMENT CONSULTANCY SERVICES (ENGINEERING PROCUREMENT AND CONSTRUCTION MANAGEMENT) FOR THE UTILITIES & OFF SITES FOR THE NHT & CCR PROJECT AT BPCL,MUMBAI REFINERY”
SR. NO. 1 2 3 CONTENTS PAGE NO.
SECTION –I INSTRUCTIONS TO BIDDERS AND BIDDERS 2-7 QUALIFICATION CRITERAI (BQC) SECTION –II : INTRODUCTION AND PROJECT SCOPE 8-13
SECTION-III : SCOPE OF WORK,DOCUMENT CONTROL, 14-49 HSE & QUALITY CONTROL GUIDELINES SECTION – IV : PROJECT IMPLEMENTATION PHILOSOPHY 50-51
SECTION-V : REMUNERATION, CONTRACT PRICE PAYMENT TERMS [ BIDDER TO FILL PRICE]. SECTION- VI : TIME SCHEDULE SECTION-VII : WARRANTIES & GUARANTEES
8 9 10 A B C D E F G
SECTION-VIII : BPCL’S OBLIGATIONS SECTION-IX : BIDDER’S’ORGANISATION ATTACHMENTS ANNEXURE -1 (PROCESS SCHEMATIC FUEL GAS/NAPHTHA) MEMORANDUM OF AGREEMENT – 6 PAGES GENERAL TERMS AND CONDITIONS – 2 PAGES SPECIAL SAFETY CONDITIONS -8 PAGES FINANCIAL DETERRENT FOR VIOLATION OF HSE – 2 PAGES INTEGRITY PACT – 5 PAGES BANK GUARANTEE FORMAT FOR EMD – 1 PAGE
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SECTION – I
INSTRUCTION TO BIDDERS & BIDDERS QUALIFICATION CRITERIA (BQC) 1.0 Introduction : BPCL is in the process of installing continuous Catalytic Regeneration Reformer Unit licensed by M/s Axens IFP Group Technologies, France, in Mumbai refinery. BPCL invites sealed bids for Project Management Consultancy ( Inclusive of Engineering, Procurement and Construction Management Services) under single stage two envelop system (Part I : Unpriced Techno commercial part and Part II : Price part) from competent consultants with sound technical and commercial capabilities fulfilling the Qualification Criteria stated as below, for utilities and offsites for NHT / CCR Units. The details of jobs to be executed are given in attached Scope of work and Special Conditions of contract (Section II to Section VII). Bidders to note that Attachments as indicated in the Index are also part of Tender Document and shall be read along with tender document. 2.0 Bidding instructions: Bidders are requested to download the entire tender document from BPCL website and take print-out for the submissions of bids. Bidders shall enclose a declaration in their bids that no terms and conditions / wordings / sentences have been changed or modified by them, in the tender document. Bidders shall stamp and sign each and every page of tender document as token of their acceptance of the terms and conditions mentioned therein. The bids shall be signed by bidder’s authorized representative and his name and designation shall be mentioned on the bid document. Power of attorney for authorization to sign and submit bid document on behalf the bidder shall be provided, for the bidder’s authorized representative. Your quotation shall be forwarded in described format only. Bids received in format other than the described format are liable to be rejected. Your quotation should comprise of one copy of price bid, two copies of un-priced techno-commercial bid and an envelope of EMD. All the three items shall be put in three sealed envelopes and the envelopes should be superscribed with appropriate captions. I.e. tender no. ________due on ________ and subject ( technocommercial ,priced, EMD etc. as the case may be).
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Admin Building of Refinery. The priced and unpriced bid shall be identical in all aspects except that the priced bid alone shall contain the price/s. In case of discrepancy in words and figures. Mumbai. Bank guarantee shall be on non-judicial stamp paper of value not less than Rs. Earnest Money Deposit (EMD) The bid must be accompanied by Earnest Money Deposit of Rs. Mumbai 400 074. Bid Due date and Time : The last date and time for submission of bids for this tender is 28th April 2010 – 02.Above mentioned three envelopes shall be put in common sealed envelop marked with appropriate captions.00 pm on the due date at the following address : Shri K RAVI Dy General Manager (P&CS) Administration Building. Phone – 2553 3270 / 2553 3272. EMD shall be submitted in separate sealed envelope in techno-commercial bid. the rate mentioned in words shall be considered for evaluation.to BPCL through a demand draft / pay order drawn in favour of M/s. Your offer should reach BPCL on or before 02. I. BPCL refinery or in the tender box installed at P&CS department at second floor in south block . Any
Tender Document . Mumbai prior to submission of bids or latest at the time of submissions of bids.e. Eight lakhs only ) in the form of crossed demand draft / pay order / non-revocable bank guarantee in favour of Bharat Petroleum Corporation Limited.00 PM. Mahul. Bids received after Bid due date and time shall not be considered. 1000/. Please mention your quoted rates both in words and figures in schedule of rates in the price bid. BPCL Refinery.PMC Utilities Off sites Page 4 of 62
. 100 from any scheduled bank (other than co-operative bank) as per proforma enclosed. Non compliance shall result in rejection of offers. In case of hand delivery. Tender Fees : Bidders shall deposit Tender fees of Rs. All other terms and conditions appearing on our invitation to tender shall apply. Bharat Petroleum Corporation Ltd. Your offer can be sent by courier / post or hand delivered. Validity of the bank guarantee shall be minimum 6 months from the bid due date. Mahul. 8 lakhs (Rs. Tenders shall not be handed over to any other person or deposited at any other place. tender no. Bids from bidders who have not paid Tender Fess will not be considered for evaluation. ________due on ________ and subject ( title of the tender). tenders shall be deposited in P&CS tender box installed at Refinery main gate.
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. One of your representative can witness the technical bid opening of in our office. Mahul.
Tender Document . BPCL shall return the EMD to all unsuccessful bidders. if you still have deviations on BPCL Tender Documents including attachments . After acceptance of order by successful bidder. Deviations Bidder is requested to adhere to technical specifications as well as commercial terms of the entire tender documents. If required. EMD shall be returned to the successful bidder after he submits the Bank Guarantee of required amount in stipulated time after issue of LOI /PO. Only bidders registered with Bharat Petroleum Corporation Ltd for Consultancy Services are exempted from furnishing EMD.00 PM in Admin. In case your offer does not contain a separate title "deviations". Bid Opening : Techno-commercial bid will be opened on the bid due date at 3.bid not accompanied by earnest money deposit (EMD) as stated above shall be rejected. at least one week prior to due date. Deviations appearing under clause 'deviations' shall be considered while evaluating the offer. II Floor. such bidders can write to DGM (P&CS) – Bharat Petroleum Corporation Ltd on the above mentioned address for confirmation for their registration. Bidders are requested to have all their queries clarified before bidding. Building. P&CS Dept. BPCL office. please indicate deviations in your offer under a separate title 'deviations' giving reference to Tender clause no. Bidder(s) claiming exemption from EMD for being registered with BPCL for Consultancy services. However. shall submit documentary proof of their registration with BPCL. You are requested to inform us the name of the person who will be attending the bid opening in advance.
EMD will be forfeited if the bidder a) Modifies / withdraws the offer during the validity period of 120 days from the due date or extended due date of the tender OR b) Does not produce acceptance of LOI or purchase order within 7 days time from the date of issue by the owner OR c) Does not furnish the Bank Guarantee of required amount in stipulated time after issuance of letter of intent regarding award of contract and / or award of contract. Mumbai 400 074. to enable us to prepare a welcome slip. it will be considered that you are accepting all the clauses and specification in toto. No interest shall be paid on earnest money deposit.
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. Your rates shall remain firm as stated in the tender. 2. 250 crores or two similar works of project value not less than Rs. BPCL. BPCL Refinery. Taxes & Duties : Your quoted rates of services shall be inclusive of all applicable taxes & duties.Pre-Bid Meeting : Pre-Bid Meeting shall be held on 19th April 2010 at 10. Manager (P&CS) Phone No. it will be assumed that service tax is included in the price. except service tax which shall be quoted separately as applicable. Payment by cheque will be made only to those 39s whose bank is located in the city where NEFT payment facility is presently not available. you may please contact our – Mr NA Kande. Validity : Your offer shall be valid for a period of 120 days from the due date / extended due date. Kindly ensure to state name and designation of the authority signing the offer. NEFT Payment: Payments to all contractors / consultants shall be made by national electronic fund transfer (NEFT) only. procurement servicing including tendering. Phone 2553 3115. pre-commissioning and complete project management for at-least two projects for Process plants / Utilities & Off sites in India for Refinery/ Petrochemical/ Fertilizer process plant. Mahul. For further details/clarification if any. Mumbai 400 074. 2553 3262. In case the bidder does not quote for the service tax separately. 3. 3. Bids received from vendors who are not accepting the NEFT payment are likely to be rejected. construction supervision at site including site inspection. The party should possess technical resources to execute his job as follows :
Tender Document . The bidder shall also have provided Project Management Consultancy services including complete detailed Engineering. Bidder who seeks qualification should have completed in the immediate seven years to be reckoned from the date of bid submission at-least one similar work of project value not less than Rs.30 AM at Adimn Building.0 BIDDERS QUALIFICATION CRITERIA: Technical / Execution criteria: 1. inspection and expediting. residual engineering. 150 crores each. Contact person for Pre-bid Meeting : Mr C Ravindran – Chief Project Manager.
Bidder shall furnish documentary evidence by way of copies of work orders.PMC Utilities Off sites
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. Bids on Consortium or Joint venture basis are not acceptable.The technical resources should comprise of at-least 10 years minimum experience in Projects Engineering in the following categories: • • • • • • • • • • Project Management Process inclusive of residual engineering Equipment and piping Design Heat and mass Transfer Construction Instrumentation Civil Electrical Costing Inspection and corrosion
The Bidder shall not be on Holiday list of BPCL.
Net Worth : The bidder shall have net profit for the last three consecutive years and the financial net-worth of the bidder during as per the latest audited annual report shall be positive. Certificates from bank etc. Bidder should not be under liquidation. completion certificates and balance sheets including Profit and Loss Accounts. Financial criteria: Annual Turnover : The Annual Turn over of the bidder shall not be lower than Rs. Failure to meet the above Qualification Criteria will render the Bid to be rejected. along with the Bid to establish Bidder’s conformance to Qualification Criteria. in support of their fulfilling the Qualification Criteria as given above. court receivership or similar proceedings.
Tender Document . the bidder shall in his own interest furnish complete documentary evidence in the first instance itself. 30 crores in the preceding three financial years. Therefore.
TECHNOLOGY SELECTION & DETAIL ENGINEERING The process of selection of technology has been completed and technology from M/s Axens / M/s Linde for PSA has been selected for this project.0
INTRODUCTION: Bharat Petroleum Corporation Ltd (BPCL) intends to set up a new Continuous Catalytic Regeneration Reformer Unit (CCR) of 0.
1. During detailed engineering. UIPL does not include utilities and off sites jobs related to CCR project. Bharat Petroleum Corporation Ltd.
Tender Document . Consultant has to carry out the detail engineering for Utilities and off sites of NHT/CCR units.SECTION – II
1. any equipment/piping/facility within Consultant’s battery limit found limiting during HAZOP.PMC Utilities Off sites
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. UHDE India private limited (UIPL) have been appointed as the PMC for the CCR project. UIPL have carried out the adequacy check of utilities and have given the report which indicates the modification /addition of utilities to be carried as a result of new units.0
PROJECT SCOPE: UTILITIES Based on the adequacy report the following Utilities systems have to be augmented. PMC FOR UTILITIES & OFF SITE JOB FOR CCR PROJECT Based on adequacy report of M/s. Nitrogen System 1.9 MMTPA capacity with 30% design margin and matching Naphtha Hydro Treatment unit (NHT) including Pressure Swing Adsorber (PSA) unit in Mumbai Refinery. PMC FOR CCR PROJECT. M/s. The scope of M/s.
2. (BPCL) has appointed M/s Axen as the process Licensor. M/s. A new separation unit of capacity 780 Nm3/hr nitrogen gas generation unit to be installed. engineering for the same shall be carried out by the Consultant.
A new motor driven air compressor of capacity 3500nm3/hr to be installed for air supply to the new air separation unit for unit mentioned above. of acid gas.
2. Further a new lines have to be laid from the new CCR plant battery limit to the new flare system for both hydrocarbon flare and acid flare Removal of existing hydrocarbon flare and acid gas flare and associated facilities/pipelines.
Tender Document . It should also have fire fighting provisions. Associated appropriate structures. C ) and burning at the flare tip. Further a new line has to be laid to the new CCR plant battery limit
3. pilots.0 Mt/ Hr.PMC Utilities Off sites
.2. The new system will comprise of molecular seal . platforms at different elevations and all civil works including foundation. heater and vapour naphtha generation system for fuel Gas / naphtha to be installed in CCR plot.0 and Temperature 135 Deg. interlocks.
Fuel Gas/ Naphtha 1. naphtha vaporiser using high pressure steam. igniters and suitable instrumentation for displaying it on DCS and for control function as well. The naphtha vaporisation system of capacity to generate vapour naphtha 14. Fuel gas KOD. Provision of one hydrocarbon flare of releasing 700 MT/ hr.4 TPH to be provided. Existing Fuel knock out drum at fuel treating facilities to replaced with new higher capacity drum A new pump is envisaged for pumping fuel naphtha from Pump house 5 to CCR. of gases (Molecular weight 25. 4. water seal drum. The new fare system should be connected to the existing flare system in the refinery. New acid gases flare system and associated equipments to handle 14. It should be connected to the existing nitrogen network in the refinery. Further new line have to be laid from new pump to CCR area
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2. a naphtha KOD and other equipment as shown in the process schematic (Annexure I) Fuel gas to be connected with existing fuel gas system by laying a new line from CCR to F2b. This will comprise of a feed surge drum.
Flare system 1. Demountable type of flare to be considered. The new pump will be located near pump house 5 area.
4. 3. The flare would have provision of smoke less flare with the built in facilities for injection of centre and periphery steam. Knock out drum.
3. instrumentation with pumping out facilities for sour condensate from KOD to SWS system.
3. Deaerator operating pressure will be 0.
6. surge vessel to dryer and from dryer to the distribution system of instrument air for plants. Expected dimension of the dearator tower and storage tank are 1. Associated appropriate piping for taking the wet air to surge vessel. The dryer will be working on the principle of split flow.6mO X 2mH and 2. Two raw water pumps supplying cooling water to new compressor is to be installed near RMP raw cooling tower. The facilities would also include suitable
Tender Document . 1. 5.
Instrument/Process Air System 1.
4. Provision for instrument air dryer of capacity 4500 Nm3/ Hr. Normally operating pump will be turbine driven and standby shall be motor driven A provision have to be made for connecting this new CCR BFW generation facility with existing refinery BFW system to facilitate import and export of BFW. This will be located at minimum 6m elevation within CCR plant batter limit.4mO X 4ml respectively. the optimal configuration will be a tray type dearator preceded by a heater to raise the deaerator temperature to 85 o c. The compressor should be equipped with facility of auto loading and unloading in auto.
8.Boiler Feed Water system. modulated or manual mode as well. Dissolved oxygen would reduce to 20ppb in the deaerator and further reduction to 7 ppb will be achieved by dosing of sodium sulphite and catalyzed hydrazine hydrate. All instrument air piping as per requirement. closed circuit and reactivation type (dual bed absorption type). Provision of one motor driven instrument air compressor of 4500 NM3/ Capacity (140 MT/ Day) with design pressure of 8. A new deaerator of capacity 60TPH is required to be installed to cater BFW in CCR unit For the required capacity of 60TPH.0 kg/cm2G.
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5. Supply and return piping from RMP raw water cooling tower including hook up with cooling tower to be provided. One surge cum knock out vessel of 10 m3 capacity which can supply air uninterruptedly for 15 minutes. A set of BFW pumps each of capacity 60 TPH to be installed.2kg/cm2g at 105oc.
and electrical panels for electrical heating of the dual mode heaters for dryers. 7.02 ppm silica DM water to FCCU and any additional facility would be provided after exchanging heat in the 140 TPH plate and frame heat exchanger. Acid and alkali injection facilities from the measuring tanks have to be also inbuilt to the respective vessels for regeneration. for transferring 0. Instrument air header pressure control valve UPV 501 to be replaced with suitable valve as required. Three pumps of 250 m3/ Hr. A new instrument air line from new compressor to CCR have to be laid.
3. It is also envisaged for treating suspect condensate from the existing units.02 ppm silica. Unpolished pumps will be located in CCR ISBL. FCCU. analyzers.
5. Existing pump to be dismantled.
2. Valves in suction and discharge of recycle gas compressor to be provided with volume bottles. DM WATER & CONDENSATE SYSTEM 1. New DM chain would have appropriate instrumentation and analyzers for monitoring the quality of DM water on regular basis. old HGU and New HGU are also proposed with suitable hook ups to the units considered above. An instrument air receiver to provide 15 minutes instrument buffer to be installed for CCR units.02 silica DM water to various process units (FCCU.02 ppm silica to HGI I. Provision of one DM chain of 200 M3/ capacity (167 TPH on 20 hours service). Polished condensate pump of 140m3/hr capacity (one working + one standby. This would have provision for matching plate and frame heat exchanger of 140 m3/ Hr. The plant air line has to be laid from CCR to Nitrogen plant area.
9. Provision for Condensate polishing unit of capacity 70 m3/ Hr. These pumps will be equipped with suitable instrumentation and electrical cabling/ wiring for auto cut in / cut of the pumps and flow indications. This is required for centralizing the DM transfer facility for 0. Further RMP header for plant air to be extended to CCR.instrumentation. The DM plant will have one mixed bed of 200 m3/hr for further polishing DM water to 0.PMC Utilities Off sites
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. with trim cooler as well for heat recovery. 0.
Tender Document . Associated appropriate piping for connecting plant air to plant air system of the refinery from the upstream of new air drier unit for further distribution of the plant air to the plants.
Oily waste water sewer (OWS): The OWS from CCR should be connected to the existing refinery system by laying a line to existing RMP slope header at hydrocracker area. The scope includes design of piping. Existing condensate shall be routed back to existing refinery condensate network at boiler house for Pure Condensate and DM Plant for impure condensate. Utility Streams All the utilities streams as mentioned below to be done: DM water to CCR from DM Plant Nitrogen to CCR from Nitrogen plant Instrument air from Boiler house Plant air from CRU plant and RMP header near hydrocracker MP steam to CCR from RMP header near hydrocracker LP steam to CCR from RMP header near hydrocracker Impure Condensate from CCR to Boiler house Raw cooling water (both supply & return) for make purpose between new cooling tower & Boiler House Sour water line from CCR to SWS Drinking water and service water lines to be laid from RMP header to CCR plant. Spent caustic line from CCR to RMP header near hydrocracker unit
Tender Document . Civil & structural for piping supports. 8. .6.
Provision for incorporation of appropriate instrumentation for facilitating remote operation of the new facilities from DCS panel. For the hook ups where outages are not possible hot tapping have to be carried out.
Closed Blow down system: A closed drain system of CCR have to be connected to existing refinery system by laying a line to existing slope header. Existing DM4 plant and associated pipelines/facilities to be removed. Existing unpolished and polished tanks will be used. hook ups with existing plant / tanks / headers. Feed lines to CCR unit and Product from CCR to different units / tanks. BPCL will give outage for maximum taking hook ups during running of the plant. OFF Site Piping All the Pipe lines (above ground & underground) for all Utilities lines to and from CCR unit. Contaminated rain water system (CRWS): CRWS from CCR have to be routed to HP nalla.PMC Utilities Off sites
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Routing of HN from CDU 3.PMC Utilities Off sites
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. LN and HN streams from Hydro-cracker (HCU) up-to NHT battery limit Routing of Hydrogen import (~ 23 Kg/cm2g) to NHT/CCR ex Hydrogen generation unit HGU-1 and HGU-2 Routing of high pressure Hydrogen import (~ 40 Kg/cm2g) to NHT/CCR ex make-up gas compressor of DHDS & HCU Stream Disposition Route hydro-treated naphtha ex NHT to existing storage system.Feed: Routing of F1. HN streams from Crude Distillation Unit (CDU 1) and SCN stream from CDU 2 up to NHT battery limit Routing of mid cut & heavy cut ex Gasoline splitter column at Catalytic Cracking Unit (CCU) up to NHT battery limit Routing of Splitter-2 tops and bottoms from Reformer Feed Unit (RFU). . MK. We envisage a new hydrogen network to existing consumer (DHDS/Hydro-cracker) to be established Light Reformat to Naphtha header & existing New solvent unit Mid cut to existing Aromatic Recovery Unit & naphtha header Heavy Reformat to blend header & storage tank at blending section. LPG to mounded bullet H2 export to new / existing pipeline network to DHDS & HCU. Splitter-2 top.
Tender Document . Splitter-3 bottom ex New Solvent Unit up to NHT battery limit.
6. 5. project monitoring. quality assurance. setting Project procedures. cost control. Project Management Basic Engineering Preparation of 3D modelling and review with client at 60% and 90%. Establish procedures covering mechanical completion. 2. Updating the Master Schedule as and when necessary. PROJECT QUALITY GUIDELINES A) SCOPE OF WORK CONSULTANT’S SCOPE OF WORK The scope of services for the PROJECT shall. identifying critical path. Preparation of an overall project schedule. reporting system.
Tender Document . Develop overall project execution philosophy and project co-ordination procedures. priority activities and target dates for completion.PMC Utilities Off sites
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. interact/coordinate and other related services to BPCL. 4. Maintain project procedures through regular review / updating / amendment. quality control system and project information system. in general consist of comprehensive Project Management from Basic Engineering / design to final completion/ commissioning and guarantee test run including planning/scheduling. 1. 1. The scope of services by Consultant is divided under following phases. HSE GUIDELINES. Project Implementation Construction Management Assistance for Pre-commissioning & commissioning. commissioning. precommissioning. PROJECT MANAGEMENT • Develop project strategy and schedules. /network. milestones. for the scope of Project and the Project implementation strategy as described herein. start-up and performance test run of various units and their taking over from respective agencies. 3. PROJECT CONTROL REQUIREMENTS. establish monitoring system.SECTION-III SCOPE OF WORK. DOCUMENT CONTROL REQUIREMENTS.
Quality Control : • Prepare overall Quality Assurance and Quality Control (QA/QC) System for the various phases of the PROJECT (i. Engineering. procurement & construction phases) for the Project complex on a regular basis identifying areas for action by concerned agencies. Cost estimation shall be provided for all items to be procured / job to be carried out. Consultant shall obtain as-built documentation from respective vendors/ contractors and organise mark-up/preparation of as-built documentation for conventional portion with contractor’s assistance in requisite format and copies before commencement of start-up activities. Keep regular surveillance contractors and vendors. Establish formal lines of communication with BPCL. Construction and Commissioning).PMC Utilities Off sites
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Tender Document . approve and monitor detailed schedules of contractors & vendors. Co-ordination with Licensor and other vendors/ works contractors. Contractor and Critical vendors. Cost commitments shall be provided in each recommendation as a part of monitoring and cost control shall be in place in all phases of project execution. Project cost update shall be carried out quarterly and also on completion of major ordering as well as after commissioning. The overall accuracy required is ±10%.•
Hold regular project review meeting with BPCL. Vendors and Contractors
Cost Estimation : • Consultant shall prepare project cost estimate with phasing within 6 months of the start of project. and audit Quality Assurance Program of
Prepare QA/QC report (this includes NCR / Deviation raised and settled during engineering.
Visual inspection of the material will also be carried out by Consultant.PMC Utilities Off sites
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. Preparation of General Conditions of Purchase and General Conditions of the Contract. Such action will include preparation of tender document. off-sites and general facilities for the refinery. earthquake/ seismic survey reports. cost for which would be borne by BPCL. Documents/Drawings Distribution review/approval/information types.
Infrastructure / Pre-Project phase • Review site(s) meteorological data. System identifying
Establish procedures for Inventory Management as part of consultancy services.2. Provide an estimate of construction water and construction power requirement at Refinery. computer software. laboratory testing of materials shall got be carried out by Consultant.1 Basic Engineering Design Basis A Basic Engineering Design Basis Document will need to be developed for all the utilities. etc. The Basic Engineering Design Basis for the same will cover but not be limited to the following information: * Definition of the utilities/off-sites. 3. In case TC/MTC are not available. This will also ensure uniformity of the systems and design and enable optimal integration of common utilities. Consultant will identify any additional data as required and initiate actions for obtaining the same. Advise BPCL for establishing various technical support facilities as communication. preliminary soil report and other data as available..
Tender Document . recommendation of contractor and supervision of the contractor(s) work.
Basic Engineering. Pre-qualification and preparation of Construction Contractor's short list (national/international) for Contracts. such
Consultant will develop following in close co-ordination with BPCL by adopting an appropriate prequalification procedure for each category: Preparation of Vendor short list (national/international) for equipment and materials.
Electrical and Instrumentation Piping specifications Mechanical Equipment Heat tracing
. constructability issues. Consultant will carry out the design of vessels. electrical etc.2
BPCL will provide the Basic Engineering Design Package for utilities & Off-sites and the Adequacy report of Utilities carried out by . etc. capacity allowance.Specifications for Civil / Structural work. Insulation
3. instruments etc. valves.g. heat exchangers.* * *
Location/Site data Seismic considerations and design criteria Utility specifications
Equipment design considerations (e. valves. Pipelines. The completeness of the package shall be verified by Consultant. standardisation. economic criteria. sparing philosophy. UHDE India private Limited (UIPL).
Tender Document . Consultant shall study /verify the package for any anomalies to bring to the notice of BPCL for necessary correction by UHDE.) Design guidelines Systems (units) of Measurement Codes and Practices Noise level Maintenance facilities Numbering (coding) systems for equipment. & any other additional requirement for detailed engineering. Legends / symbols for equipment.PMC Utilities Off sites
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. line numbering. Buildings (including architectural features). etc.
5 All design and engineering will be carried out preferably using the latest version of appropriate standards applicable to Petroleum Industry.
Consultant’s scope of work also includes preparation of Process connectivity / integration packages for i) new facilities as a complex ii) new facilities integrated with existing facilities. A brief list of the same is reproduced below: a. 1986. Consultant will incorporate the recommendations of HAZOP studies as under. Other legislation relating to environment protection.PMC Utilities Off sites
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. c. Oil Industry Safety Directorate. Air (Prevention and Control of Pollution) Act. f. j. Indian Boiler Regulation Act. b. Requirement of Chief Controller of Explosives. Civil Aviation Rules. h. Factories Act. such as: * * * * 3. d.
e. 1974. 3. Indian Electricity Rules. Indian Petroleum Rules. While all recommendations in utilities & Off sites will be part of this scope.6 Water (Prevention and Control of Pollution) Act. a) HAZOP will be carried out by Consultant after completion of Residual process design for the total Utilities & Off sites including tie-in points for which UIPL presence would be there and the Hazop recommendations would be incorporated by the Consultant. HAZOP Studies HAZOP analysis of utilities and offsite facilities (including integration/tie-points between various facilities) will be carried out. Water (Prevention and Control of Pollution) Cess Act. as per Minimal National Standards for liquid effluents and air emissions conforming to Pollution Control Board Standards..Environmental and Safety aspects. Environment ( Protection ) Act. Tariff Advisory Committee Guidelines Liquid effluent discharge.8
Tender Document . g. b) HAZOP will be carried out by Consultant during detail engineering. Basic engineering design as well as subsequent detailed engineering and construction will also take into account various statutory requirements/standards applicable to India. i. 1977. much before the RFC drawings/ documents are issued to site for
The sampling/testing procedure should also be established. raw materials/inputs like aggregate. equipment vendors and BPCL. 3. for the total Unit including tie-in points for which Licensors presence would be there and the Hazop recommendations would be incorporated by the Consultant. health. Consultant shall highlight in the specifications specific requirements of Indian Electricity (IE) rules. 3. method of laying. spacing. Switch house.12 ELECTRICAL SPECIFICATION: Consultant shall review the process operating requirements and classify the electrical loads into critical and less critical according to the effect on plant operation and equipment safety and arrange power distribution accordingly. c) During detailed engineering any equipment/piping/facility within Consultant’s battery limit found limiting during HAZOP. roads. CBD system well as other construction material.construction. Standard / technical specification for procurement of different types of electrical equipments to be used in the plant. etc. 3.PMC Utilities Off sites
. plant. drainage. Control room.9 Operating Manual: Prepare detailed and customised operating manuals for utility and offsite facilities associated to CCR based on the inputs from the own detailed engineering.
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Tender Document . Consultant to develop Engg. taking due care of stipulations of various statutory bodies in respect of compliance with respect to safety. (such as double earthing) and appropriate Electrical Inspectorate's requirements & approval etc.SPECIFICATIONS: Consultant is to establish technical requirements/standards for all types of civil engineering works. considering the Site conditions as well as process originated environments Consultant shall specify the installation methods of electrical equipment such as cable trench arrangement.engineering for the same shall be carried out by Consultant. OWS system. cement. marking and termination. Consultant shall specify realistic ambient conditions for electrical equipment. steel and other materials for buildings.10 CIVIL WORKS . Consultant will specify design features for plant/non-plant structure.
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. gauges/switches shutdown valves. Development specification for dedicated and editable documentation node.13 INSTRUMENTATION: • • • • Study and preparation of FF (Field bus) specification. Type/Concept of different layers of control/MIS/ Optimisation/LAN/WAN.
Drawing approval All the Consultant drawings including package equipment drawings are to be approved BY Consultant in consultation with BPCL. Transmitter. actuators etc. cable sizes convenience outlets. control valves. This may define: Type of digital control system (DCS). Consultant to define/evolve a suitable Engg. I/P converters. analysers.
3. DC systems. Design and modification of existing control room Develop specification for dedicated and editable documentation node.
Tender Document . the type of fittings to be used for different occupancies and emergency lighting.
Design and modification of existing control room. which may be plant specific. Type of operator interface. UPS systems and Plant Communication systems to minimise variety and stocking of spares. Redundancy concept in control/data acquisition system.
Communication system Plant communication system to meet the requirement of the within Utilities & Off sites . BPCL to provide specific requirement of additional /indication required in the existing plants arising in lieu of new CCR for inclusion in the Consultant scope. Pressure/ temp. Review and approval of all vendors drawings. Design basis for all types of Instrumentation and Control Systems/equipment. Type of Advanced control/optimisation interface with DCS. motor frame sizes.
Standardisation Consultant shall ensure standardisation in lighting fittings.Lighting Consultant shall specify illumination levels (lux levels). Review and approval of all vendor drawings. Type of different field instruments viz.
H2S detectors . if any. • Sizing calculation for orifice plates/ flow elements. Consultant shall supervise the installation carried out by the site contractor and provide necessary assistance for commissioning activities. fire detectors and smoke detectors etc.V.
Tender Document . Consultant should define an integrated fire fighting system in which hydro-carbon detectors . Consultant to define guidelines for different safety instrumentation in plants covering both process plant safety and human safety.T.C. Consultant to define the type of computer environment required for Process optimisation (Advance Process Control). requirement of type of
Consultant to develop Engg. In case of Consultant is augmenting existing facility or providing additional facilities in existing plants. Consultant to define C. Detailed Engineering The following activities shall be carried out by Consultant : Instrumentation • Preparation of Engineering design basis for instrumentation. shall be a part of the system along with a plant wide network. Standard / essential technical specification for procurement of different types of instrumentation and control equipment to be used in the Refinery including analytical and pollution control instruments. control valves pressure relief valves.. Consultant to recommend both on line as well as offline analyser requirements along with their sampling systems. engineering of instrumentation and control system for the same shall be carried out while integrating the new facilities with the existing units. system to monitor flare and other critical system in various new units. loop drawing. index. which shall store all plant instrument (field & DCS) related documents. Consultant to define installation and Loop checking concept of different types of instrumentation based on application. The standard/ specification should take care of CPCB specific requirement.PMC Utilities Off sites
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. Consultant shall develop specification for dedicated & editable instrumentation documentation node with necessary software. The node shall be database type having link with various instrumentation documentation (like inst.Consultant to define Process optimisation philosophy and its integration to DCS. Consultant to define guidelines regarding instrumentation/automation for Product transfer. JB details etc) and DCS documentation.
• • • • • • • •
Preparation of specification for field instruments and FF based DCS. Preparation of MR for instruments/ DCS and PR indicating makes and model no of instruments. Preparation of two years operation spare list (instrument wise) with OEM part no. Preparation of tender specifications and technical evaluation / recommendation. Installation sketches and wiring diagram. Preparation of logic diagrams with cause & effect table. Preparation of functional schematics, complex schemes with write up, if required. Preparation of field engineering input for DCS such as point data base, graphics, auxiliary console layouts. Preparation of instrument index. Review and approval of vendor drawings. Hydrocarbon / hydrogen / fugitive emission leak detection system as required / identified at critical location. Preparation of all construction drawing related to field instruments such as:
• • • •
Cable duct / main trench, IRC lay out drawing Junction box and instrument location layout. Air supply distribution drawing. Instrument installation drawing. Instrument hook-up drawings. • Preparation of BOM for field instruments installation. • Preparation of SOQ for instrument erection work. • Preparation of field cable schedule. • Supervision of erection contractor/ vendor for Installation and Calibration of instruments, hydro testing of impulse lines, installation of DCS, loop checking of field instruments.. • Sizing of instruments. • Layout plans. • Sequence / functional logic for DCS. • Material take off for procurement. • Review and approval of vendor drawings including LSTK & package vendors. • Preparation of detailed specification for the documentation node with necessary software. Define and generate the input required for the documentation node software. 3.15 Equipment layouts: Considering the limitations of space for the project execution, Consultant shall optimise on the equipments layout for the Utilities & off sites / facilities taking into consideration the OISD and any other statutory guidelines/stipulations including state and central government.
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3.16 Fire Protection: Consultant shall specify the fire protection requirements both passive and active for the Project facilities which includes fire alarm and smoke detection system for unit sub-station, if required. 4. Project Implementation Consultant shall perform requirement: 4.1 the SERVICES AS UNDER as minimum
Residual Process Engineering Consultant shall carryout: Most of P &IDs of existing units are available. Tie up details shall be incorporated in the existing P&IDs. Hydraulic check for all lines and control valves etc. by carrying out piping study based on layout & P&IDs to ensure line sizes considered are correct. Preparation of Piping Material Specification in line with that of BPCL Sizing of control valve & assemblies. Numbering of level gauges, RO, sizing and associated PSV inlet / discharge pipe lines. Drain details of pumps and exchangers. Sizing of utility & Off site lines. Updation of P&ID’s including incorporating line numbers, engineering inputs for detailed engineering. Prepare PFDs for utilities Off sites and up to mother header in ISBL Based on the adequacy report Consultant to check the consistency of the documents and carry out residual engineering followed by detail engineering.
Detailed Engineering The following activities shall be carried out by Consultant : • Engineering Design Basis: Consultant will develop Design Basis taking into consideration BPCL’s specific standards for carrying out detailed engineering in order to
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ensure adoption of uniform practices for all the units/systems; as a minimum covering the following: * Codes and standards Piping material coding and specifications.
Detailed specifications for civil/structural works including, foundations, fire proofing, pipe racks, including operating platforms, approaches, etc. Fire protection system guidelines Mechanical Specifications State of art engineering, design practices for all equipments and optimization of all utilities Electrical specifications Instrumentation specifications Insulation and painting requirements Requirements of state and central government statutory authorities with respect to drawings, specifications and documents. During detailed engineering, any equipment/piping/facility within Consultant’s battery limit found limiting during HAZOP, engineering for the same shall be carried out by Consultant.
* * *
* * * *
General Civil • • • • • Development of plot plan. U/G piping in the Utilities & Off site and hook-up with the existing facility. BPCL to provide process parameters at interface points. CBD,OWS AND CRWS Design and construction of Cable trench, pipe bridge, road crossing Prepare GADs ,3D model in PDS/PDMS for piping , civil including underground piping.
Structural Engineering • Design and preparation of detailed drawings for foundations, structures, platforms and ladders (Detailed fabrication drawings are part of the execution contractor’s scope). However, the same shall be reviewed and approved by Consultant.
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Tender Document - PMC Utilities Off sites
Static Equipments: • Carry out the thermal design of the exchangers. along with drives and their accessories etc. Material take off for cement and steel for emergency / urgent contracts lined up at site.. including 3D modelling in PDS/PDMS. to suit the process operating conditions including material specifications.PMC Utilities Off sites
• Piping • • •
• • •
Preparation of VMS (valve material specification) and PMS (Piping Material Specification). Carry out mechanical design in accordance with various codes. DISH etc. isometrics etc. Preparation of equipment layout. Municipal Corporation. Preparation of tender specification and technical evaluation / recommendation. Preparation of tender specifications and technical evaluation / recommendation. Review and approval of vendor’s drawings. Preparation of tender specifications and technical evaluation / recommendation. Review and approval of vendor’s drawings. Identification of Hook-up points along with BPCL and preparation of engineering drawings for construction including material take off. etc & any other additional requirement for detailed engineering. fans. Mechanical design. blowers.• • • •
Drawing shall be as per statutory norms of CCOE. Preparation of design drawings for fabrication. Review and approval of vendors drawings. Preparation of GAD’s. Material take off as required for the PROJECT.
Rotating Equipment • • Specifications for individual pumps.
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Tender Document .
Heat and Mass Transfer Equipment • • • • Thermal design. Factory Inspector. turbines. mass transfer deign of static equipments. Review and approval of contractor’s drawings. Preparation of tender specifications and technical evaluation / recommendation.
cable layouts. Materials take off for procurement.
Electrical Engineering • • Prepare single line diagram. Preparation of tender specifications. required for the project in consultation with BPCL. Preparation of specification for all the electrical equipments required for the project in consultation with BPCL. Preparation of tender specifications. • • Underground piping Layout with requisite 3D model in PDS/PDMS. Augmentation. Cable sizing calculation. Cable sizing calculation. Consultant shall check the hydraulics of the engineering piping/equipments. interconnection diagram. All the vendor drawings including package equipment drawings approval in consultation with BPCL All the major electrical equipments are to be procured & shall not be part of contactor’s scope of supply. cable schedule for complete Utilities & Off sites. cable trench layout drawing. Preparation of insulation list and specification for construction Preparation of tender specifications and technical evaluation / recommendation. Preparation of tender specifications for site activity. lighting layout in PLANT & substation. Material specifications for all electrical equipments. relay coordination for the new facility as well as upstream facility. Electrical load.
Package Units Review of vendor / contractors design specifications for packaged units from the point of view of suitability and conformity to the project specifications. . technical evaluation / recommendation. ease of operation/maintenance and quality control of the
Tender Document .Prepare 3D modelling and review with Client at 60% and 90% completion.PMC Utilities Off sites Page 26 of 62
. offsite area. technical evaluation / recommendation. cable schedule. technical evaluation / recommendation. earth grid layout drawing. if required in the switchgears of hook up locations (affected portion).
• • •
• • • •
Insulation and Painting • • • Sizing.
3 Safety/Environmental Engineering Consultant will consider and incorporate major features necessary to ensure the safety of the PLANT and personnel. Estimates should also be provided for all single bid items.4 Procurement Services • • Preparation of procurement procedure in consultation with BPCL Preparation of a comprehensive vendor list & the approval for the same to be taken from BPCL. Consultant shall provide item wise cost estimates for all items to be procured and all items which has to be executed by tendering. Corrosion probe/analyser will be foreseen by the Consultant in consultation with the Licensor. Issue of enquiry to approved vendors evaluation of bids. noise control etc.
Safety supervision shall be part of this scope. For an overall control. recommendation to BPCL and preparation of draft TOI/PO. Consultant will take into consideration local and international standards pertinent to pollution and environmental control. atmospheric emissions. All procurement & tendering services to follow BPCL General Purchase Conditions and General Contract conditions
Tender Document . including discharge route/point for liquid effluents. Air pollution control measures/monitoring system. 4. Noise pollution control measures/monitoring system. Gas/ Liquid/solid waste disposal facilities.e. including effluents and solid waste.PMC Utilities Off sites
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.sub-components. a stage wise approval from the Consultant should be specified for all such package units i. at stages of detailed design and manufacture. Chemical Loading and offloading system. Corrosion Protection & Inspection Requirements Consultant will be required to specify suitable measures for corrosion protection of material/equipment for all the services involving corrosive media and also ensure suitable provisions are made for installation of “inspection facilities” in most vulnerable locations to assist in online inspection and condition monitoring. 4.
Arrange customs clearance and transportation of materials to site through contractors. and recommend any necessary corrective actions to be taken. Review and approve the Quality Assurance and Control procedures proposed for the PROJECT. (i) (ii) (iii) (iv) (v) Flare system DM plant Air separation for generation of Nitrogen Instrument air compressor Air compressor for air separation unit
All the above items would be endeavoured to be procured within maximum 11 months from the date of award of contract. Require the immediate reporting to BPCL of all changes which will affect material quality. The following units have to procured as packaged items. 5 crores existing tendering guidelines of BPCL shall be followed. • Review quoted delivery dates to ensure compatibility with the approved Project schedule and ability to meet site material requirements during the construction phase. However for tenders/ procurement above Rs.PMC Utilities Off sites
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. Analysis and trouble shooting for corrective actions to ensure timely delivery.•
Procurement / tendering on limited tender basis including for specialized jobs.
Tender Document . Recommendation on the performance of the vendors leading to closing of the contract. Expedite vendors for timely deliveries and Closely monitor actual delivery dates and ensure adherence to expediting functions and prepare plans for remedial actions in case of any delay foreseen in delivery of equipment/material. Monitoring of fabrication of equipment and materials. Ensure that the inspection and quality assurance programs are being followed and that proper documentation is provided for all equipment and bulk materials. Ensure submission of As-built documents. Review and approve the material movement and handling procedures proposed for the PROJECT.
the bidders (suppliers of equipments/ items/ materials) will be asked to indicate separate third party inspection charges.
Customs Clearance • Customs clearance and transportation to site is in BPCL's scope through BPCL's agency.4. Consultant to provide only the technical assistance to BPCL for customs clearance.•
Ensure that an accurate and traceable listing in the procurement records for the location.
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. approval shall be sought from BPCL and foreign travel expenses shall be reimbursed at actuals. Expedite vendors for timely deliveries of equipment / bulk material and closely monitor delivery dates. Foreign inspection of imported items is excluded from Consultant’s scope. and character of all permanent materials in the PROJECT is being maintained. which will be considered for evaluation of prices and included in the order value at the time of award of order. Monthly progress status report shall be obtained from all the critical vendors and to be submitted to BPCL along with consolidated monthly status report of all procurement items (equipment / bulk material) prepared by Consultant.2 Third Party Inspection Provide all requisite inspection services for all indigenous equipment / bulk material procured for the project as part of EPCM services at no additional cost.1 Inspection / Expediting Inspection of all indigenous items will be done by Consultant. For imported items. expediting of foreign orders is included in Consultant’s scope. Prepare plans for remedial actions in case of any delay foreseen in delivery of material. In case of requirement of foreign travel.4. quality. TPI if any decided by BPCL will be born by BPCL. in the opinion of Consultant.4.
4.3 Procurement of Initial Spare Parts and Operational Spares Consultant will review and recommend to BPCL for approval the quantity of Initial Spare Parts which. 4. 4. will be adequate for first 24 months of operation and maintenance from start-up. Co-ordination with all transporters for shipping/transporting of equipment/material to BPCL site from vendor’s works wherever supplies are based on FOB/Ex-works basis. if required. However.
Consultant will ensure that all identified/ordered spares are delivered in time for startup/commissioning. identification of short supply / damaged items and taking appropriate actions including
Tender Document .7
Ware-House Management Warehouse management. Drawing approval of critical equipment / after first comment shall be across the table. Consultant shall assume complete responsibility in settling extra claims by the contractors .5 Tendering • • Preparation of tendering procedure in consultation with BPCL Evaluation of tenders and recommendation to BPCL for award of the contract.4.Consultant will assist in evaluating and confirming reasonableness of the price quoted for these O&M spares. The final bill of contractor will be recommended for payment by Consultant after ensuring that all of the contractual obligations have been fulfilled including supply of spares. 4.4 Commissioning Spares Consultant will review and ensure that vendors/contractors provide for all required spares/replacement components that may be required during pre-commissioning and start-up activities of the PLANT. Time limit for approval / comment of drawings / documents by Consultant shall also be within 10 calendar days. Consultant shall furnish item wise estimate in line with SOR with each tenders recommendation. receipt of materials including spares. Draft contract preparation and assistance in sorting out contractual problem during execution.
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Billing Certify the site work along with deductions as per contract for billing purposes as per prevailing procedure adopted during other projects Consultant shall evolve a billing schedule and recommend to BPCL for acceptance. Consultant shall cause the contractors to submit the running bills in the acceptable formats and shall certify/recommend for payment by BPCL. as-built documentation etc.
issue to the contractors. Consultant shall physically check at site and prepare drawings. posting of invoices. BPCL will do the disposal/ liquidation of these items as per BPCL’s requirement.g. CENVAT details etc. Consultant shall issue all the materials to Contractors through ERP (SAP) by creating reservation. after issue of PO.PMC Utilities Off sites
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Tender Document . Security of the materials yard is in BPCL’s scope of work. Co-ordination with contractors for various related services such as those required for receiving. Management of materials with computerised software after placement of Purchase Order. of receipt. handling and transportation of materials.. Consultant shall report any loss of material on the following day of theft from the storage.assistance to BPCL for lodging insurance claims. Consultant has to arrange his own transportation for the movement of his personnel from one place to another. Consultant shall ensure collection of all cenvatable invoices from the transporter/supplier while receiving the material and shall pass on to OWNER on day-to-day basis and within 24 Hrs. locate and reconcile the surplus/disposable items and handover the list of surplus/disposable items to BPCL.e. 4. Only material handing like hydra/crane and the labours for the material handing shall be provided by BPCL. Consultant to identify. Further Consultant shall take all precautions and due care to ensure that the surplus material generated against the PROJECT will be less than 5%. However. reconciliation. ‘checked & not-available in existing stock’ is issued by Consultant against each recommendation. Training for your personnel on SAP shall be given by us. movement. No new order shall be placed unless availability of item(s) in existing stock is explored and a certificate to this effect i. All transactions related to purchase orders / contract will be required to be carried out in the ERP (SAP) system for. e. the material management shall be handled by CONSULTANT through the SAP which includes material receipts/issues. You have to keep your personnel at ware house to coordinate all the issuing and receipt of materials .8 Inventory liquidation Consultant shall formulate systems to manage and utilise the existing surplus inventory based on detailed specifications of the items to be provided by BPCL. reconciliation of the materials and handing over the same to BPCL.9 As-built drawings of existing facilities As built “drawings / details will be provided to the extent possible. 4.
Safety MIS shall be provided to BPCL. lighting. progress against program and preparation of monthly progress/exception reports highlighting percentage completion of work. Review the construction work/progress regularly to ensure that the Contractor's allocation of numbers and type of manpower is adequate. All material handling equipment should be subjected to required load test.5.
Tender Document . for the execution of the work are adequate and in safe working condition. tools. cranes. Consultant to witness and maintain record of all such tests. scaffolding. to ensure safe/stable operation.PMC Utilities Off sites
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. and to ensure that construction equipment. Monitoring contractor's work schedule. areas of concern with respect to schedule/inputs to be deployed and recommend proactive corrective actions and remedial measures to remove back-log in progress. Monitoring .1
Construction Planning & Procedure Finalise co-ordination procedures between BPCL. Establish detailed construction plans and schedules with contractor’s to match the overall Project schedule. Review site mobilisation plan and pursue for required mobilisation for all manpower / resources / equipment etc. it will establish requisite site organisation staffed by competent and experienced specialists. initially and then periodically. Consultant and Contractor’s from time to time. etc. Management & Quality Assurance Review construction schedule of contractors work at site.2
Construction Schedule. as and when necessary. Identify construction / field organisation of contractor’s / Vendor Finalise construction codes. Requisite number of specialised personnel shall be provided to site. Distribution of reports / construction documents to all concerned. No.
CONSTRUCTION MANAGEMENT Consultant will be responsible for effective monitoring of all construction areas of the PROJECT for which purpose. On site supervision shall be provided by qualified safety personnel at ISBL and OSBL. Construction management services shall include but not limited to the following:
5. of safety supervisors shall be based on the activity. standards and specifications to be followed.
5. Consultant shall conduct regular safety meetings.
Review and audit approved welding procedures and welders qualification procedures. Consultant shall be responsible to forecast and award new contracts for the balance work (any revision in the contract value for item rate contract must be brought for BPCL’s approval at-least 2 months prior to forwarding the contractor’s bill of payment. Monitor closely the value of work done so that the final bill value including extra works shall not exceed the contract value. etc. provide technical assistance to BPCL in obtaining various statutory approvals / clearances. Provide assistance to BPCL in matters pertaining to local laws. Where ever required Consultant shall deal with contractors for expeditious settlement of extra claims. regulations and safety measures and also arrange and co-ordinate site inspection. inspection and certification of quality and quantity of work performed by contractors at Site. and confirm their compliance to approved codes/standards/ specifications. as required under local statutory rules and regulations prevalent in India. Monitoring. Consultant shall cause the contractors to submit the final bills and with in 15 days of completion of work shall forward the recommendation to BPCL for release of payment Consultant shall process recoveries from contractors for issue of materials. labour and public relations. The variation in quantities may be handled with the contractor as per standard practises and variation limits or separate tendering may be resorted to based on the conditions prevailing). Monitor compliance of various statutory rules. Supervision. Review of construction and quality assurance plans of Contractors. analyse and certify results. Ensure that the Contractor/ other contractors take all necessary precautions to protect construction work and material from damage by climate elements and construction activities. controlling and co-ordination of all tests (destructive/nondestructive) at site. testing. etc.
Tender Document . rents and taxes etc as per provision of contracts. under the contract.PMC Utilities Off sites
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. disputes etc. Verify the actual work completed by the Contractor and recommend to BPCL for release of each progress payment according to the contract.-
Review and approve the drawings and technical specifications produced at site by the Contractor to ensure compliance with the Project specification. hire charges.
sweeping. so that of rectification is made easy.
Consultant will cause contractor to submit detailed scheme/s for heavy/critical equipment's erection/ lifts/rigging and review/approve them before contractor affects such activity. which include recording.-
Supervise and ensure that all works or modifications that have been approved by BPCL are performed according to approved specifications. Require the Contractors to perform house-keeping activities which include maintaining sanitary facilities. Inspect all of the Contractor's site activities. as necessary. Consultant will supervise and approve alignment (hot/cold) of all rotary equipment/machinery by contractor and also ensure their upkeep/maintenance as per suppliers' recommendations. field purchasing etc. structures and other materials are properly erected. Formulate a system to identify and correct the Contractors work that may be unsatisfactory in quality. Ensure that machines. recommend and monitor safety and labour relations procedures prepared by the Contractor for compliance with applicable codes. systematic and timely. Review. instruments. regulations and BPCL requirements and advise concerning violations and injuries (including co-ordinating with local concerned authorities). scaffolding. equipment. Consultant will review the safety rules prepared by the Contractor and ensure that all required rules/ regulations are adhered to. deliveries and receiving reports Data for as-built drawings. and/ or is not conforming to the contract so that the Contractors will be properly informed in a timely manner. clean-up. piping. The following data and files will he collected and recorded: * * * * * Engineering data Contractor daily manpower loading reports Welder's qualification certificates Equipment transportation. installed and maintained according to the approved specifications/suppliers recommendations. When any part of the PROJECT is completed and operating while others parts of the PROJECT are under construction. The quality control program prepared by the contractors will be reviewed to ensure that it covers the following areas:
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Tender Document . Ensure that adequate records are maintained. removal of excess materials/ temporary/ facilities.PMC Utilities Off sites
Witness. preclude further inspection. Consultant will ensure that these Inspection procedures will at least including the following requirements: A construction activity will not start until all prescribed quality preconditions and prerequisites have been met. as required. testing Buildings and structures Instrumentation installation and construction Incorporation of all witness tests and hold points of the construction work. Consultant’s inspector responsible for that work will have the authority to stop the work in progress. Construction schedules shall allow a reasonable time for inspection. and certify all proof of proper construction provided by the contractors to ensure compliance with the Project specifications. and where there is no authorised representative of the contractor immediately available at the work location. The Consultant will plan their activities to prevent undue delays in inspection at these points. or make remedial action ineffective. He will immediately notify BPCL and the concerned contractor of such action.
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Tender Document . Consultant will: Witness all field inspections and tests that are necessary to comply with the Project specification. review.4
Site preparation Welding/fabrication Tie-ins Clean-up. In those situations where continued work would cause damage. The contractors will not proceed beyond identified witness tests and hold points without Consultant’s clearance. If it is observed that work is not conforming to specifications and drawings Consultant will promptly bring this information to the attention of the contractor concerned and will ensure that remedial works are carried out.* * * * * * * 5. analyze.
Construction Inspection : The Consultant will ensure that the contractors make arrangements for the required field inspection and tests required by the standards/specifications under the contract and by local authorities/ agencies and submit inspection procedures.PMC Utilities Off sites
Organise field engineering work. monitor and ensure that all field inspection by the contractors for mechanical equipment. establish safety plan and supervise activities for all erections.
5. Witness. Mechanical Completion Project schedule shall be 15 months from the date of LOI. Consultant will review this Systems Completion Manual and recommend to BPCL for approval.e.7
5. Ensuring safety at construction site will be the responsibility of Consultant Any problem encountered will be brought to the notice of the BPCL for a solution. Approve erection plans. ensure that the number of welds to be spot checked is a true representation of the actual number of welds. and the Project specification. manufacturer's . wherever necessary and provide assistance to BPCL in timely resolving of Site problems / constraints. Consultant will develop a phased mechanical completion program to facilitate sequential pre-commissioning activities in a logical manner. ensure that erected equipment conforms to the flow diagrams.-
Witnessing & certifying final inspection (i.8
Tender Document .
5. Consultant will ensure that the contractors submit the Systems Completion Manual. construction drawings.PMC Utilities Off sites
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. physical check) of equipment after erection at site. civil materials and electrical equipment will adhere to the procedures laid down in the Project specification. ensure that the contractors maintain a proper and up-to-date documentation system of the radiographs which can identify the location of the weld and the welder concerned. pneumatic and other field tests and confirm successful completion of the same. which will contain a checklist of forms and procedures for systems testing to achieve Mechanical Completion. ensure that all inspection reports and files with proper cross identification with field materials are handed over to BPCL within one (1 ) month after completion of Mechanical Completion of any part of the PROJECT. Witness hydro-test.
commissioning. Pre-start up inspections by governmental bodies. in terms of respective contract. in due co-operation contractors. commissioning and standard procedures for start-up.Initiate action for arranging the services of contractor’s specialists as required for satisfactory execution of erection and mechanical trial run. data from equipment vendors etc. with contractors and others. Preparing punch/check lists for verifying mechanical completion. unit wise and prepare checklist before pre-commissioning activities can be started. Consultant shall prepare a detailed operating manuals for each system / unit based on in-house data. Consultant will review the punch list in line with the BPCL all incomplete work and un-rectified/un-attended deviations to ensure that such work is performed (unless waived by BPCL) before the certificate of mechanical completion can be issued. etc. as necessary. 6. start-up and performance test run of the Project facilities. Prepare pre-commissioning. Co-ordinating and supervising commissioning schedules. Consultant will ensure that the Contractors provide sufficient manpower. special tools and spare parts necessary for assisting commissioning activities such as: Operational tightness testing. shutdown and handling of abnormal situation.PMC Utilities Off sites
. review and implement start-up program. the following: * * Set-up. Conduct safety audit of the erected Unit. Consultant shall provide necessary assistance to BPCL in planning and organising pre-commissioning. normal operation. start-up schedule. Consultant will ensure that all parts of the PROJECT have been mechanically erected and that all systems testing have been carried out satisfactorily according to the approved Systems Completion Manual and start-up schedule.
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Tender Document . Coordinate with BPCL and ensure completion of all punch lists. Consultant will perform comprehensive pre-start-up inspections of all completed equipment and systems and supervise all activities for equipment check-up including certification of its proper functioning. The Consultant’s scope of work. information. SERVICES FOR PRE-COMMISSIONING & COMMISSIONING During this phase. will comprise of but not limited to.
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Loading of catalysts & chemicals. governor trip. and other required operating tests and adjustments. and safety device. if necessary.6.
Ensure that all the pre-commissioning/commissioning activities of the PROJECT are carried out by contractors in accordance with established procedure. Necessary purge operations. Functional check on all instruments and controllers. and guides for hot/cold settings and necessary adjustments. Adjustments and replacements. Checking of bores of orifice plates and installing them after flushing operations. Checking and recording positions of all valves. Instrument calibrations with standard test equipment and all required adjustments and control point settings. Installation of temporary screens. blowing and chemical cleaning. supports. Checks on pipe hangers. as detailed below: Equipment operation to make checks of vibration. packing and accessories as required. including installation of temporary purge piping or hoses to equipment connections.
Testing The following work will be performed by Consultant until the Project is ready for commercial operation:
Tender Document . strainers. and blinds. Consultant will ensure that all defects and deficiencies found during the course of pre-commissioning shall be rectified by the contractors. schedules and program. Conduct simulation runs to allow run-in and operational testing of the equipment. Hot alignment checks and running of component parts as a unified system. Check all instrument loops for proper functioning. Filling of lubricants. Flushing. of mechanical seals.
and development of a program for their correction and completion.4 6.3
Consultant will advise BPCL the review and approval of performance test procedures provided by contractors/ licensors and specify. Development of criteria for Initial and Final Acceptance. shortages etc. Supervision of all activities for commissioning and testing of various sub-systems and of the whole system. Consultant shall to prepare the remedy report for BPCL on performance of each unit with recommendations (in consultation with BPCL) on ways and means of improving performance.5
Ensure that performance test of all units are performed in accordance with professional engineering standards. Spare Parts:
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6. yields etc. Consultant will evolve acceptable formats for handing over of plants to BPCL including all required documentation. Preparation of a checklist of all defects.7
Tender Document . all in accordance with the start up schedule. sub-systems and the whole plant against both construction contract requirements and Contractor(s) guarantees. Consultant shall arrange and organise for the performance guarantee tests. utilities consumption and energy consumption. plant safety and operating standards. However they shall be performed by the operating staff of BPCL. deficiencies.6
6. Analysis and evaluation of the test results obtained during testing and commissioning in order to determine actual performance of equipment. and shall recommend to BPCL regarding taking over of facilities.
6. the following: Operating data to be recorded in a log sheet Sampling methods Analytical methods Methods of calculations Interpretation and measurement of tests Manner of taking operating data and its frequency The manner of evaluating the performance of the unit.PMC Utilities Off sites
. On completion of performance test runs. in presence of respective Vendor personnel. if necessary. among other things.*
Supervision/ monitoring of check-up and calibration of the various instruments to be used in system commissioning and testing.
* 6. including appropriate corrections if any for test conditions such as feedstock quality etc. completion certificates etc. raw material consumption.
The format of Consultant provided information shall be in accordance with the requirements depicted herein.Planned/Forecast/Actual. Consultant shall provide information to BPCL for review and/or approval describing the design. Percent Complete Cross References . Issued for Execution . installation. Consultant shall provide to BPCL a vendor Document Register depicting the submittal review and approval cycle. The register shall include but not be limited to the following information: .Document Number. testing.Revision Number.0 PMC DOCUMENT REGISTER Notwithstanding any other requirements of the Contract. Start Date . Additionally.Planned/Forecast/Actual. .
DOCUMENT CONTROL REQUIREMENTS 1. 2. Issued for Review Date . Consultant shall develop a Document Control Procedure consisting of the requirements set forth herein and in the Contract documentation. Consultant shall prepare and maintain a register of all documents deliverable under the terms of the Contract.0 Introduction The procedures depicted herein define the minimum requirements for the control of Vendor information/work to be supplied in accordance with the Contract. . manufacturing.
Tender Document . control/assurance and other items for work set forth in the Contract documentation.PMC Utilities Off sites
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. Consultant shall provide necessary assistance to BPCL for spare parts inventory and future ordering schedule for safe conditions/trouble free operation.Document Title. quality.The following will be performed by Consultant : * Checking of spare parts and other supplies to be made available by the contractor(s) to ensure compliance with the construction contract requirements and supervision of their handing over to BPCL.
The physical percent complete of each document. The file name of electronic copies shall be similar to the relevant document number for easy cross-referencing.0 Project Document Numbering Consultant shall number all documents. All documents issued shall follow a structured revision numbering sequence. The revision numbering system shall be included in the Document Control Procedure submitted for review and/or approval by BPCL. drawings and procedures in accordance with an agreed document numbering system. 3. when aggregated in accordance with an agreed weighing shall define the percent progress of the major activities. Consultant shall transmit a weekly fax to BPCL’s designated office and worksite to confirm/update the status of documents in use at the BPCL’s office and at the worksite.PMC Utilities Off sites
Submitted by Consultant after Award 30 days prior to commencement of each activity. During construction operations. Further submissions shall be made in accordance with the following: Item/Manual . 4. within 30 days after Contract award
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.0 Times for Submission The planned dates for document issue shall be in accordance with the approved Schedule of Work including due allowance for BPCL review and approval. The register shall be capable of being sorted by relevant Project Section such that all documentation applicable to a particular Section may be listed together and reports issued accordingly as and when directed by BPCL. The document revision number shall be clearly indicated on the original document and within the electronic file name.quality plans . The register shall be updated by Consultant periodically to reflect the current status/revision of each document or drawing including additions and deletions and issued weekly to BPCL unless otherwise agreed in writing with the BPCL. BPCL may direct the list of documents to be included from time to time during the Schedule of Work. If no agreement is reached within twenty (20) working days after award of Contract.The register shall be broken down in accordance with the major activities of the Schedule of Work. The register shall be agreed and issued within Thirty (30) working days after award of Contract.quality assurance procedure
Tender Document .
equipment testing/ final inspection report ..HSE Manual C. which will show the percentage weighing for each work activity within each area of the work. . within 20 days after completion of testing within 30 days after completion of construction activities 30 days after Contract award.
within 20 days after Contract award. Approvals Within thirty (30) working days of Contract award.
PROJECT CONTROL REQUIREMENTS 1. Consultant shall.1.2
2. Consultant shall establish subject to BPCL approval a weighting basis.0 2.as-built drawing and as-built report . which Consultant shall perform as part of the WORK. 2. when instructed to by BPCL. corrective actions and forthcoming activities for the next two months
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2. incorporating all data and demonstrated to BPCL’s satisfaction. Within thirty (30) working days of contract award. a revised Schedule of Work. prepare and submit to BPCL for approval. The report shall form the basis for discussion at the Monthly Progress Review Meeting. cost control. The monthly report with cut off date of 10th shall be submitted to BPCL before 15th of the same month. Consultant’s control and progress measurement systems shall be fully operational. scheduling. concerns.document control procedure. Minutes shall be prepared and submitted to BPCL for comment/approval no later than 48 hours after the meeting. Planning/ Scheduling and Reporting Consultant shall present a detailed actual status of the work in the form of a written Monthly Progress Report based on a computer software system.0
Tender Document .3 3.PMC Utilities Off sites
. and reporting activities. The monthly report shall include the following information as a minimum: • Brief description of the significant accomplishments of the period.0 General Requirements These requirements specify BPCL’s requirements for the planning. which utilise critical path analysis and resource scheduling techniques.
D. Consultant shall be responsible for the HSE Program development.• • • • • •
Brief discussion of current or anticipated unfavourable variances related to progress and resources Status of Milestone Schedule Procurement status Overall Physical Progress 'S' Curve.
OUTSOURCING : • Outsourcing at site shall be informed to BPCL sufficiently in advance from time to time. seek
Ensure the safe installation and operation of all plant and equipment.
HSE GUIDELINES 1. The guiding principles shall be as follows: • • HSE protection forms an integral part of the business plan. Consultant shall pursue this policy through plans. construction progress Financial report with ‘S’ curve and commitments Status Report.
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Tender Document . No key positions in each area of activity as per scope shall be outsourced. training and any other means necessary to meet plan goals. manufacturing & delivery. operate and maintain for the term of the Contract an HSE Program. HSE protection is a line responsibility. HSE Program Program Requirements Consultant shall establish.PMC Utilities Off sites
. implementation by contractors. prevent pollution and improvements in the efficient use of natural resources. HSE Policy Consultant shall conduct its activities so as to: * Take foremost account of the health and safety of Consultant’s staff. all contractors staff and other persons who may be affected by its operations. Corrective action by way of replacement shall be affected in case of impairment in performance. Protect the environment. ‘S’ curve for engineering.
restore the environment to it's original state.
Ensure by design. Ensure removal of facilities and/or equipment that will no longer be used and. Report and analyze any accident with follow up recommendations to prevent recurrence. fire or other accident. maintained and operated so as to minimise risk of injury to people. Provide continual improvement in energy efficiency and conservation of natural resources. with accountability for all lost time accidents at departmental level or above. leakage. inspection and auditing that equipment is installed. Promote awareness of skills in life saving. production and fire prevention. support and pursue the continual improvement of health and safety at work and of the continual improvement of its environmental performance. safety and environmental protection for staff and contractors staff.
Tender Document .PMC Utilities Off sites
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. Consider and evaluate contractor’s performance with regard to HSE when letting tenders. as far is possible.
HSE Objectives Consultant shall: * Encourage. quality assurance and auditing that facilities are built and maintained so as to meet approved standards for safe and healthy working. Ensure by prescribing procedures for preventive maintenance.•
All accidents are preventable. Support and promote a high standard of preventive and curative health care and the execution of effective occupational and public health programs. Support and implement programs to promote and improve safe working methods and practices. Ensure the designs reduce emissions. effluents and wastes that are known to have a negative impact on the environment.
PMC Utilities Off sites
. for the purposes of meeting and/or audit. It shall be reviewed at least annually and updated as necessary to incorporate any proposed changes to the WORK and/or Contract. known as the "HSE Plan". but not necessarily limited to: * * * * Lost time injury frequency.Provision shall be made for access by BPCL and/or their representatives. 2. HSE Plan Consultant shall prepare a plan for the management of all HSE aspects of the Project implementation. An overview of all accidents and near-miss events. Performance against HSE targets. 2. The HSE Plan shall be based on the requirements of the HSE management system. Details of the quantity and nature of any emissions and wastes generated. following award of the Contract. covering.
The HSE Plan shall include details of the proposed method of auditing the effectiveness of Consultant’s HSE management system as applied to the Project implementation. Number of statutory reportable events. The HSE Plan forms part of the Contract. total working hours for all personnel. to the Consultant’s premises and to those of contractors. Injury severity data.1 Reporting Consultant shall submit a quarterly written HSE report to BPCL’s Representative.
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Tender Document . The HSE Plan shall include an assessment of all identifiable HSE risks associated with the Project and shall indicate the proposed method of controlling those risks to an acceptable level. Predetermined targets for environmental emissions and waste production. It shall also include measurable and realistic targets for HSE performance. covering the following matters as relevant: * * * * Progress made against the HSE Plan. A follow-up system to ensure that all remedial actions required by BPCL and from the Consultant’s own reviews and investigations of accidents and incidents are closed out.
Within the framework of its HSE management system. Notwithstanding the provision of a quarterly report. Compatibility of HSE Management Systems Consultant’s HSE management system shall. safety and environmental (HSE) matters for review prior to the commencement of the WORK.* *
Copies of all inspection reports. Health. as may be revised from time to time.PMC Utilities Off sites
. where relevant. the Contract shall ensure that similar standards apply to the HSE management systems used by all Contract(s). * Consultant’s HSE management system shall be adequately documented and shall be shown to be effective in implementing the aims and objectives of Consultant’s HSE policy. This report shall include the cumulative total number of accidents near misses and hours worked.
Consultant shall submit an annual HSE report. During the term of the Contract this policy shall not be revised or amended in respect to the WORK provided without prior notification to BPCL. which shall become part of the contract. including those provided to external bodies. Where applicable. be compatible with BPCL HSE management system Consultant shall liaise with the BPCL representative to ensure that the roles and responsibilities in both systems are clearly defined and allocated and that they are clearly understood by all parties involved in the WORK.
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Tender Document . installation or license. which are compatible with those of BPCL’s HSE management system. A summary of the status of any remedial actions. Consultant shall work to HSE performance standards. Safety and Environmental Management System Consultant shall provide BPCL with a statement of its policy for health. 4. * Consultant shall perform the WORK under a formal system which follows the principles outlined in the Health and Safety Executive publication HS(G)65 "Successful Health and Safety Management". Consultant shall follow the requirements of the BPCL accident and incident reporting and investigation procedure while on the BPCL site. The interfaces between Consultant and BPCL shall be documented in the form of a Safety Management System Interface Document. which summarises Consultant’s performance and that of subcontractor(s) during the performance of the WORK in the preceding year. 3.
assessed and eliminated where possible and are being controlled through formal planning methods and procedures.1.1 Objectives: To obtain such information as will demonstrate the Consultant’s commitment to BPCL’s high standards of safety. A copy of Consultant’s corporate safety organisation indicating how the individual responsible for safety reports into the organisation. Work staff and third parties have been identified. which does not rely on BPCL’s supervision for its success.
Incorporate measures which demonstrate that all personnel are competent to perform their tasks safely. 4.
Tender Document . including those of Consultant’s Affiliates. and Ensure that in the performance of the WORK. Consultant’s accident statistics for the last 5 years.
4. all hazards to the health of personnel.1. Application of these to the WORK needs to be considered to ensure maximum benefit is obtained.2 Considerations: * It is expected that a safety organisation and procedures are well established within the contractor's corporate organisation.PMC Utilities Off sites
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Health and Occupational Safety
4. Outline of any initiatives taken or planned to promote health and safety.3 Requirements: Consultant shall provide the following : * * A copy of Consultant’s signed corporate safety policy.Without prejudice management shall: *
foregoing. and to provide a safe working environment. Description of any regular or special training programs implemented.
operate and maintain for the term of the Contract. Requirements: Consultant s shall provide the following: a copy of Consultant’s environmental policy. need not incur greater cost provided they are addressed early in the design phase. and/or any other Project document referenced in the Purchase Order/Contract * Any codes/standards referenced in the Purchase order/ Contracts. Rectification of environmental damage can incur greater costs than initial avoidance.
Environmental Care Objectives: To obtain such information as will demonstrate the Consultant’s commitment to BPCL’s high standards of environmental care. Considerations: Selecting materials and employing procedures that are not detrimental to the environment.
HSE Audits Consultant s and subcontractors shall be subject to audit in accordance with: * Their approved HSE plan documents. quality systems in accordance with the latest revisions of the documents herein incorporated by reference :
Tender Document . an indication of those areas of where environmental issues will be assessed.4.PMC Utilities Off sites
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. Quality System System Requirements Consultant and all of its contractors and subcontractors shall establish. Any codes/standards referenced in their approved HSE plan documents. an explanation of how environmental care will be managed. PROJECT QUALITY GUIDELINES 1.
* The Project documents referenced herein.
Document Title Quality Systems. Consultant shall indicate his intended inspection points at the subcontractor's site. Consultant shall expand it's own QP to include the activities of the subcontracted Work. Guidelines for Developing Quality Manuals. their control points. Any codes/standards referenced in the Purchase Order/ Contract. In either case. and Servicing. and subcontractors shall be subject to audit in accordance with. controlling document or procedure. Consultant quality activity and the required result. draft
Consultant shall be responsible for the quality system development. If the subcontractor's QP is not available. Development. The format of the quality plan shall be as per Consultant’s standard form. implementation and maintenance of all contractors and subcontractors. as a minimum. The Project documents referenced herein and/or any other Project document referenced in the Purchase Order/Contract. Any codes/standards referenced in their approved quality
Tender Document .model for Quality Assurance in Design. all contractors. Quality Audits Consultant. that. Quality Management and Quality System Elements .PMC Utilities Off sites
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.Part 5: Guidelines for Quality Plans
Document Number ISO 9001
ISO 10013. Production Installation. 3. described all activities. draft
ISO 90045. 2. * * * * Their approved quality system documents. Quality PLAN (QP) Consultant as well as its contractors and subcontractor(s) shall prepare a QP to be reviewed and approved by BPCL.
in consultation with BPCL. engineering. since construction needs certain time. Consultant’s Project control and monitoring system will be based on management of inputs right at micro level. unworkable or uneconomical. tendency for changes must be resisted. Right approach for a Project plan is that it should be construction driven. guide.4
Management of Inputs is key to successful Project implementation.2
PROJECT MANAGEMENT ORGANIZATION Consultant to plan. co-ordinate.
All co-ordination and communications for the Project will be carried out under the overall guidance and control of Consultant’s Project Manager. purchase. supervise and control the entire Project implementation activities consisting of specialists and experts on various aspects of Project such as process design.5
1.SECTION – IV PROJECT IMPLEMENTATION PHILOSOPHY
1. Computerised tracking system will be used to enable Consultant’s Project personnel to monitor timely availability of inputs at every stage from all agencies engaged in Project implementation. contracts.6
Tender Document . unless the selected design is unsafe. Mid-course changes are expensive and therefore. This cell will be responsible for all incoming and outgoing technical documents related to the project. The team will be headed by a dynamic and competent Project Manager with proven ability in managing such projects. etc. construction. These documents will be compiled as per agreed procedures. has to be performed in a certain sequence which is normally pre-determined and offers little flexibility when it comes to minimisation of time. A documentation control cell will be formed for the Project which will operate under the supervision of the Consultant. initiate. The name(s) of personnel would be proposed by the Consultant for review and acceptance by BPCL which shall be identified within 15 days of award of job
1. Co-ordination and communication procedures will be developed by Consultant soon after its appointment. inspection. kept updated to latest revision and delivered to the designated agency(s).PMC Utilities Off sites
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It is recommended that Consultant establishes a suitable communication system at site.PMC Utilities Off sites
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Emphasis would be placed on mechanising construction activities.9
1.7 It is proposed that Consultant schedule the release of data sheets in such a way as to facilitate early ordering of long lead/critical equipment and bulk raw material for open art units. Consultant and other major contractors are expected to transfer various documents electronically with proper back-up facility. based on design work of Consultant may be adopted.The construction plan is to be backed-up by a Procurement Plan and an Engineering Plan. as approved by BPCL. this would enable their quicker transmission / availability. modular concepts and prefabrication/ pre-cast methods as much as possible.
1. Consultant as well as BPCL.
1. Therefore the tenders/contracts should specify such requirement. The decision regarding early placement of order shall be taken by BPCL depending on the merits. Consultant should use a good software package for material movement and contractors billing. Major/Sub-contractors should set up their PCs in the construction Office so that material movement and billing operation can be handled on PCs by the Contractors.10
Tender Document . 1. which should offer maximum flexibility.
2 Basis of Lump Sum Prices as set forth herein The agreed fixed lump sum price is inclusive of all costs. engineering. (including but not limited to wages. and which are not otherwise set forth or referred to in the CONTRACT as a reimbursable expense. all reproduction and graphic costs of whatever kind. the costs of all labour (manpower costs of Consultant).SECTION-V REMUNERATION. accommodation expenses.PMC Utilities Off sites
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. for full and complete performance of the WORK accepted by BPCL if Consultant has complied with all the terms and conditions in all parts of the Contract. BPCL’s nominated location or Consultant’s premises or any other location in India as applicable during Process/FEED/Conventional/ of the project). as more particularly described in the SCOPE OF WORK. subcontracts for Consultant’s own services in performance of its works. Project Close out report and PG test run within six months of mechanical completion. inspection (of only indigenous items). submission of recommendations for closing of contracts. expediting.
Tender Document . postage and courier expenses. The lump-sum price is firm and not subject to escalation on any grounds. profit and/or total fee related to the satisfactory performance and completion of the WORK. testing and quality assurance/quality control of the WORK. and all other costs or expenses of any kind which directly or indirectly relate to accomplishing the WORK and complying in full with the provisions of the CONTRACT. benefits. The prices shall include any and all costs related to management.1 Preamble Contract Price BPCL shall compensate Consultant. where specified. all administrative costs of Consultant’s operation. risk and expense. Said lump sum prices shall include. 1. rental of third party equipment. and other costs thereto as are paid to employees). design. and communications charges for Consultant’s own services for performance of its work. travel. payroll. material reconciliation. CONTRACT PRICE AND PAYMENT TERMS 1. as-built drawings. taxes. and financing. supervision. but not be limited to. overhead. construction management. management. all insurance requirements and coverage.0 1. or elsewhere in the CONTRACT. supervision. The lump-sum price is however exclusive of all expenses on foreign travel and service tax which shall be payable at actual. all equipment. attendance at all meetings with BPCL (whether at BPCL’s premises. The Consultant’s lump-sum price is based on the agreed project Mechanical completion schedule and completion of other Consultant’s services against the contract viz.
release of Project/Document Control Procedure.0 PRICE SCHEDULE: The agreed Lump sum price for satisfactory performance and completion of the Project Management Consultancy services as per scope of work for UTILITIES & OFF SITE WORK of CCR Project is Rs. Contract labour for stores handling and any other purpose shall be arranged by BPCL. Co-ordination procedure. 2. vi. The present rate of Service tax is _______ %. DM Plant.PMC Utilities Off sites
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. Air separation unit for nitrogen generation unit.The prices are further subject to and inclusive of the following : Housing for Consultant’s personnel at Project site or elsewhere for fulfilment of project SERVICES shall be Consultant’s responsibility. 1% on order closing. _________ (In words Rs _______________) Lump-sum prices as above excludes service tax. Activity weighing basis and draft project schedule 5% on ordering of critical Packages viz.
ii.0 3. 5% on completion of Kick-off Meeting. 1% on final documentation and PG test 1% on completion of ware house activities including handing over of project surplus which is guaranteed within 5% of bulk material. 3. CONSULTANT will assist liquidation of surplus material generated from conventional works under the contract. Furniture and other communication facilities for Consultant’s own use are to be arranged by Consultant.
Tender Document . iv. 80% based on the Project Physical Progress on monthly basis.1 PAYMENT SCHEDULE FOR PROJECT MANAGEMENT CONSULTANCY AS PER SCOPE OF WORK i. viii. Inst air compressor and air compressor for air separation unit. 5% on mechanical completion of all Utilities off site Job 2% on commissioning. v. vii. Flare system. Adequate office space at project site (in the form of temporary building-at site with running water & electricity free of charge) will only be provided by BPCL.
but exclusive of Service Tax. Consultant shall submit Bank Guarantee of 10 % of Contract Value within 15 days from the date of issue of LOI. The man-hour rates are based on 8 hours per day/40 hour (5 days) per week normal working.
4. The site man-month rates are based on 8 hours per day/48 hours (6 days) per week normal working. MANMONTH RATES FOR SITE WORK Rate (Rs.)/ Man hour
All category of Engineering personnel 2. Break up of basic cost for all items & service tax shall be provided in all invoices.)/ Manmonth
All category of Engineering personnel Note : 1. 2. The bank guarantee shall be in BPCL standard format.3
In lieu of Retention Money. Man month rates shall be applicable after completion of precommissioning activities and closing /handing over of warehouse after completion of reconciliation with contractor / disposal. after verifying excise range details & service tax registration no. in all invoices.3.
UNIT RATES 1. The unit rates are all inclusive as defined in paragraph 1. resulting into rework/ additional work by Consultant. MANHOUR RATES FOR HEAD OFFICE WORK Rate (Rs. for reasons not attributable to Consultant. Service tax shall be paid on production of documentary proof of service tax registration no.
Tender Document . Such adjustments to compensation to Consultant shall be mutually agreed. In case of any changes in the scope of work by Consultant.2 of this SECTIONV.0
UNIT RATES The unit rates set forth below shall be applied solely at BPCL’s option for changes in the WORK and for resultant additions to or deletions from the fixed lump sum price(s) as set forth in paragraphs 2.PMC Utilities Off sites
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. valid for defect liability period of 12 months from the date of Commissioning or 18 months from the date of Mechanical Completion. Additional hours shall be charged at the same rates. whichever is early.0 of this SECTION-V. Consultant shall be compensated on the basis of an hourly rate mentioned in the table below.
3.VI TIME SCHEDULE a) The schedule for Mechanical Completion shall be 15 months from zero date.
Tender Document .2 of Section VII. Zero date shall be the of Letter of Intent (LOI).PMC Utilities Off sites
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b) Liquidated Damages in case of delay in Mechanical Completion due to reasons attributable to Consultant shall be applicable as per clause no.
c) Bidder shall submit detailed schedule bar chart in their un-priced Technical bids.SECTION . 1. Contractors will be allowed to carry out the work on round the clock basis at site in peak construction period.
without limitation.1.1. drawings or specifications. require Consultant to remedy any defect in the Work by re performance or
Tender Document .1 Notice. The management. acceptance or payment. However. All professional personnel of Consultant and its Subcontractors shall have proper qualifications for the Work assigned to them hereunder and shall deploy the required number of personnel. 1. 1.1. test. design and develop the Work correctly. 1. Consultant warrants that:
1. or by the issue of the Certificate of Acceptance of the Work or any re-performance or replacement of any part of the Work. Consultant and each Subcontractor shall perform their obligations under this Contract in conformity with the highest international standards of care employed by leading engineering firms in the petroleum refining industry and all Work shall be first class. shall not be reduced or affected by any inspection.PMC Utilities Off sites
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. 1. The Work shall be fit for the purposes and uses intended and capable of use in the manner contemplated in the Contract.1 General Warranties. Premium for insurance policies as applicable except for the Consultant personnel 1.2.SECTION -VII WARRANTIES & GUARANTEES 1.1.2 Standard of Care and Work. All Work performed by Consultant and Subcontractors not otherwise mentioned in this Section 1.3 Management. design and development of the WORK shall conform with this Contract and shall be free of defects and deficiencies. safety and performance and other criteria as specified herein. shall be adequate and sufficient for the purposes intended.1 Personnel. in conformity with the terms of this Contract and free of defects and deficiencies.1. Design and Development.1. design and development shall be such that the WORK shall comply with the terms of this Contract and shall meet all design. and the General Warranties set forth above.2 Remediation. At any time BPCL may by notice in writing to Consultant. including. inspections performed by Consultant or its Subcontractors under this Contract. Consultant’s obligation to manage. The management. BPCL’s approval of any designs.5 Other Services.4 Work. Consultant shall not be responsible for errors or omissions in it’s services arising out of errors or omissions in the data/information provided by BPCL/Consultant.
1.2.3 Program for Re performance and Replacements. such re performance and replacement as are necessary to remedy the breach as the result of such breach. Consultant shall be obligated to effect. and in any event within 5 days after the receipt by Consultant of BPCL’s notice.2 Obligation to Remedy Breach.4 BPCL’s Recourse.3. Consultant will submit for BPCL’s approval a plan for effecting the re performance or replacement required to remedy such breach.2. shall be entitled at its option to perform or have third parties perform such work as is necessary to remedy or cause to be remedied.2 Effect of Breach.5 Other Rights and Remedies. In addition. 1. Consultant shall pay to BPCL as liquidated damages for delay (and not as a penalty) one-half percent (0. 1. The rights and remedies of BPCL provided by this Section 1. Consultant shall attend at the Site or at place(s) specified by the BPCL to inspect the defective Work and where appropriate carry out repairs to or replacement of the defective Work. products or profits. Neither party shall be responsible to the other for any penalty or consequential direct or indirect losses and damages such as loss of use of revenue. at its own expense. 1.
Tender Document .3. or if Consultant and BPCL fail to reach agreement on such a program within 5 days of the receipt by BPCL of Consultant’s plan submitted pursuant to Section 1. As soon as practicable. If required by BPCL.4 Consequential Damages. Without limiting the effect of the General Warranties or any other provision. Consultant warrants that mechanical completion of PROJECT shall occur no later than 15 months from the date of issue of LOI/TOI.2. 1.5%) of the Lump-sum Price for Consultant Work as of the date of execution of this Contract for each week of delay in mechanical completion up to a maximum aggregate amount in respect of such delay of five percent (5%) of the Lump-sum Price. Consultant shall be responsible for any and all additional costs necessary for completion of his scope of work.2.2. in the shortest practicable time. 1.replacement not later than 18 months from date of mechanical completion or 12 months from the date of commissioning. are in addition to any other rights and remedies provided at law or otherwise.1 and the delay is attributable to Consultant. Time is of the essence in the performance by Consultant of its obligations under this Contract. after advising Consultant in writing. If Consultant breaches the special completion warranty set forth in Section 1. 1. whichever is earlier.2. If Consultant does not begin its plan for re performance and replacement within the time mutually agreed.3.1 Completion Warranty.3 Completion Warranty
1.PMC Utilities Off sites
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The Consultant shall keep records of the circumstances referred to above and bring these to the notice of BPCL Engineer-in-Charge in writing immediately on such occurrences.1. the Consultant shall.8
FORCE MAJEURE Any delays in or failure of the performance of either party hereto shall not constitute default here under or give rise to any claims for damages. whether expressed or implied shall be limited to ten percent (10%) of the lump-sum price. damages. compliances with any order or request of any Government authorities. Similarly in the event any third party proceed against Consultant for any infringement or alleged infringement of any intellectual property (whether patented or not) or violation of any non-disclosure agreement (which Owner may have with any third parties) arising out of Consultant’s use of data / information provided by Owner or on behalf of Owner. attorney fee etc. temporarily suspend the works or any part thereof for such period and such time as so ordered and shall not. losses. flood. if ordered in writing by the BPCL Engineer-in-Charge or his representative. The overall limit of Consultant’s liability under this contract for all guarantees. shall at it’s own cost defend Consultant in such proceeding and shall indemnify and keep the Consultant indemnified against all claims. acts of terrorism.
1. after receiving such written order proceed with the work therein ordered to be suspended. The Consultant shall not be entitled to claim/compensation for any loss or damage sustained by him by reason of temporary suspension of the works aforesaid. attorney fee etc. shall at it’s own cost defend Owner in such proceeding and shall indemnify and keep the Owner indemnified against all claims. warranties. if any. losses. until he shall have received a written order to proceed therewith.5
Limitation of liability. Consultant. Owner. rebellion or sabotage or fires. damages. riots or strikes. acts of war.PMC Utilities Off sites
. liquidated damages of whatsoever nature. authorities. Indemnity of Patent Infringement BPCL and Consultant agreed for back to back indemnity as below for patent infringement: In the event any third party proceed against owner for any infringement or alleged infringement of any intellectual property (whether patented or not) or violation of any non-disclosure agreement (which Consultant may have with any third parties) arising out of Owner’s use of data / information provided by Consultant.9 i)
SUSPENSION OF WORKS Subject to the provisions of sub-para (ii) of this clause. to the extent such delays or failure of performance is caused by occurrences such as Acts of God or the public enemy ex propriation or confiscation of facilities by Govt. An extension of time for
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Tender Document .
In the event the aggregate duration of all suspensions exceeds 2 months.10
RIGHT OF OWNER TO DETERMINE / TERMINATE CONTRACT BPCL shall at any point of time be entitled to determine/ terminate the contract. ii) In case of suspension of entire work ordered in writing by BPCL Engineer-inCharge for a period of more than two months.completion. Should the contract be terminated as per above.
Tender Document . Consultant shall be paid for the value of work done by the Consultant till the date of termination. if in the opinion of BPCL the cessation of work becomes necessary owing to paucity of funds or for any other cause whatsoever. based on documentary evidence of the work progress to the satisfaction of BPCL Engineer-in-Charge. Consultant shall be entitled for compensation for cost overrun based on mutual agreement. A notice in writing from BPCL to the Consultant of such determination and termination and the reason thereof. should he applies for the same. shall be conclusive proof of the fact that the contract has been so determined and terminated by BPCL. provided that suspension was not consequent to any default of failure on the part of the Consultant. the Consultant shall have the option to terminate the contract.PMC Utilities Off sites
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1. corresponding with the delay caused by any such suspension of the works as aforesaid will be granted to the Consultant.
or 6 months after mechanical completion. disputes.9
Tender Document . Further to act as Principal Employer and deal directly with local administration. Consultant’s representative shall accompany BPCL to provide technical assistance. To accord approvals within 2 weeks for all documents/ drawings falling under BPCL’s approval category.7 1. To perform all functions falling within the scope of this CONTRACT as BPCL’s responsibility till completion of PROJECT in accordance with agreed contract provisions.8
1. for the unit/ facilities to be executed under this project. Interaction and liaison with all statutory authorities including Pollution Control Board. contractor’s fabrication yard etc. labour laws.4
1. OISD. In consultation with BPCL.PMC Utilities Off sites
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. Arranging hot/ cold work permits for working in the existing areas.
1. extra claims of Consultants / contractors till the last closing recommendation and compliance to warehouse management scope. Progressively take over the facilities/units within two weeks of their mechanical Completion and pre-commissioning activities (unitwise/system wise). audit queries etc. BPCL shall at it’s own cost obtain necessary comprehensive insurance policy for the project covering all risks including third party liability and surrounding property and shall assume responsibility for handling of insurance claim. storage of construction materials. BPCL shall provide “As-built” drawings/details to the extent possible for existing units/ facilities.SECTION. assistance to handle the claims. Excise.3
1. disputes etc.2.VIII
BPCL’S OBLIGATIONS 1. the contractors shall be advised to look for space outside the refinery. Site availability will be given progressively without affecting the site progress. if necessary. whichever is earlier.
1. Consultant shall provide required technical documents for clearance by these bodies. CEA/ Elect Inspector etc. For additional space. Consultant shall identify and allocate space inside the refinery premises for warehousing.. In case Consultant requires the same shall be developed by Consultant.5
. Expenses towards security and safety of materials and equipments. Licensor/Consultant etc.Octroi charges. for site office with running electricity and water free of charges.PMC Utilities Off sites
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. etc. etc. for materials/ equipments and works/ contracts.14
• • . tendering notifications. VAT etc. Provide adequate office accommodation for performance of SERVICES by Consultant excluding furniture etc. statutory clearances.13
1. disputes etc. pre-commissioning and commissioning : Transportation and handling charges for materials. Bear the cost of following : • All material. To enter into contract agreement with Contractors. equipments and consumable required & procured for construction.12 1.
Tender Document .10
Provide requisite operating personnel during pre-commissioning/ commissioning/ guarantee performance test run of the new facilities/ units/ electric sub-station etc. duties and statutory levies including . •
Fees paid for various approvals. arbitration cases. if any. All state and central government taxes. Provide watch and ward facilities at construction site. All construction and erection costs. Handle litigation dispute. trial runs. applicable for the project work as per the governments rules and regulations. arbitration. Third Party Inspection/ Testing charges for materials and equipments.1.11 1. Consultant will provide required technical assistance to BPCL. Press advertisements costs for pre-qualification. All charges for litigation.
The structure of the team could vary in terms of numbers/field of expertise/location of work for different phases of the Project Work. Bidders are expected to provide complete details for all identified phases of the Work.
Tender Document . mechanical.IX CONSULTANT’S ORGANISATION 1.0 Organization Charts An organization chart shall be provided of the overall Project structure.SECTION .) and their experience. instrument and electrical. 2. The details should be of the team proposed for this Project.PMC Utilities Off sites
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.0 General Consultant shall provide details of the structure of its Project team the personnel for each function (process. civil . Organization charts shall name personnel and show their line responsibility and reporting position. etc.