Stephan Kerber, Dirk Warntje

Cash Accounting and Cash Flow Planning with SAp® liquidity Planner

... An integrated approach to analyzing liquidity
.... How to perform successful cash accounting in SAP R/3 ... In-depth details on exact cash flow planning using SAP BW and SAP SEM

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Stephan I<erber is a Senior Consultant at SAP Deutschland AG & Co KG in Hamburg, Germany. As a project manager and accredited expert, he has implemented management, SAP liquidity Planner in various national and international knowledge of accounting, cash Prior to joining companies. In addition, he has a profound

in-house cash, and cash budget management.

SAP, he worked as an audit manager in a globally operating auditing company. Cu rrentiy, Stephan Kerber also works as an instructor at SAP's international training center.

Dirk Warntje is a Senior Consultant at SAP Deutschland AG & Co KG in
Hamburg, Germany. He is an expert in SAP R/3 Controlling, integration Project System, at SAP BW, and SAP SEM. He also has an extensive knowledge of SAP Rl3 process and planning. Currently, Dirk Warntje also works as an instructor training center. SAP's international

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...... .... 79 _.. _......... _ 81 8'1 81 Lee lacocca and Cash Flow Indirect Cash Flow PILIg-in Case Scenario _.Content 6 Outlook Appendix " _ " ...._.. ." . ........._ " ._ _ _ 85 2 10 Gal iIeo Pre'>'>2006..... 81 ....... _.. _... __ ............. All rights reserved..._ _ . 82 __ _ _. 83 Bibliography Index ..... .... _ ___ .

IS I"frlll:'d I 0 and by tl-Je use of SAP LIquidity Planner Chapter that consists of further ample and Liquid- 2 descri bes a case study that throughout the book SI\P Liq uidtty is a component developed We u~(' this ex- two applicallons ity Pi. it has been located ity Management Management This ill the Cash Management area as part of Financial and LiquidSupply Chain the case scenario f:'nhaIICE'1J Jli< I Chapter 5 descnbes BVV. how of this book you can implement thi~ produrt kllowledgr 0 -ueu:.1 rjpIII thO' SAP m ueh needed in th is area. with Willi internationally operating companies. Fiof Liquid ity Plann ing (SAP BVV). cash companies constantly and plan their Row. rl<. Press Essentials and liquidity that book outlines planning. lh is corn ponent nance rv\anagemerrL was part of Corporate you will 011 custornlilng (CI=M). liquid i ty analysis. Where does money come to run- YOll can meet these requirements using SAl] Lie] liiGltv from anrl where critical does i1 gOI factors for a Because liquidity is one of the Planner and also. Liquidity Planner SAP Cash ManagE'IT'cnl. . oduct (/Japte/ while 3 .r n able to meet: this book. (I~SCM). a business Hie concepts as well software of ity plan Il ing a nd reporting Rn \I'll r"II')[1~ .AP cash accounj-ing as the re~ must be how possible developments c1lld 'utur« suiting requirements In of SAP l. along oj cash the con. applications don't provide such as Structure of the Book Chapter clear accounting cept 1 outlines the business priflciplc< .inillng (prior tCEle Fnterpnsr ness IlIf'lrrnation Cash Accounting (SAP R/3) to help you understand concept the functiondlily Plallner.Introduction This book is about money.1). by SAP BIN.. III both also hod detailed information hap=rs: 1'1 the past. the au thors demonstrate tarns additional information. It ha~ been determines 8VV)_ Ca'ih accounting based on an electronic Chapter 3 and Chapter 4 contain of SAP Liqu idity d uction describes deals with to the two a detailed dt':'l lip1 10 I tile cash tlow either Planner. reporting WNe final sections we clea III' dl~Lll1gulsh and an efficient Planner.1\ I' :.(r. nationally complex as and rea liquidity planning.5 on- W. The most ensu aspects of I iqu idity payment try to anestablished the accounting application in SAP R/3 well iI'i SAl) f-lV\1 are th= a IWlty to surpluses. scription of its interdependencies of this from chapter. important and It is integral Readers shou Id have a sound as r ning a business.ss company.md PI<T'jldes Accounting or Cash Management the necessary information on cash 110w rePlanner af- quired by companies. . context. In this alyze re solvency generate and SAP SEM. from (SAP BW) In SAP Busi- also serve as an aiel e to you in implernenti nent rrg this corn po- Release 3. completed.jP&. . fords you WI th the shown by however. Chapter 6 addresses requi rernents a workaround in SAP for simplified lie!.c:.m!' lhl:' to Release 3 5.lqu idity Plan ner The' AppPllu'n' i. Til ey provide all in~igh tful mtro- bank statement or data from hnanclal accounting uquid- main areas of the pi (SAP R/3). various (unctions of the application is referred tu INhel <:'W'I mySAP Enterprise Resource Planning (mySAP EI?P) in 2004. Its urst implementations of cash accounting is introduced. ilCCOUlltlllg./ Ity p/drilllng in IS carried out using the planning is performed functionality Cash Accounting (_I!ap/I"' I SM BW Repottiru. and since the introduction and the necessary. it was part of SAP Stra- technical of SAP Liquidity hut Il should Management 'Warehouse Included (SAP 5EI\. SAP Liquidity relief in both The defm itions and of the terms used in the contexi In addition. quire: nenrs placed dscentral met planning on a retrograde tool. Unfortunately.

Note that SAP AG.I ntroducti on Ad<nowledgments .)A P is cl leglste red had emar k of SAP AG. 0 i etrnar .. S.l\.PA. We would like to express au r deepest gratitude to our colleague Robert Bieber who supported ous tips and invaluable information. All rights reserved. is not the publisher of this book nor is it responsible for the contents of this book.G for its perm lsslon to use the trademark and the materials provided in this book.Hop pWe would like to than k Allee 16. however. us with numer- 4 It] Gal i leo Pre" 2006. 0-69190 Walldorf. .

.~d to as terrelattonshrps. we should point ou t thei r in- therefore rprer.. records I ransac: Ions that h. about the concept of cash accounting these rl MII~sions.._.~ . This type of recording and displaying of cash flows which is IJsed III literature.:"' Accounting Controlling Accounting Expense/Profit Costs/Ben efits ----: Cash Accounting -. as well as cash flnw eccounting. r~.O' cash accounting the the d... Next..E". Lastly.~~...~~"y" .n nun lINe by cash accounting ing standards such as I=ASBand lAS.. direct influence on the stock of liquid funds.--.1 Business Overview In this chapter. cash accounting IS wtll LIS" 11w rt'rill ciMIIf'.? 11. ui i'lIlli._S.~. This is a rather impor- flows being incoming I n accordance wi and outgOing pavrnent- tant ste» in understanding these concepts as they are ufand liquidity plan- fu lids such as cash in hand and bank savi 11g~ of ways.._-".::1..- . •••. . pp 3) .i.. . accounting and liquidity ten used in a multitude tasks pertorrned ning plennmg. Figure 1.-.•~ ".~~. the pu blie sector. you'll a Iso encounter the following analY5l5.:". .. - Cash 15 5 Accounti asi ng~". ~ ~~-". . . Therefore.-~"" . are il1llf'rPlltly interrelated. III Der·au<..~~"~~ "" ".. ••" ._~~~~.~~..'". Incoming/Outgoing Payments Cash Expend itu re/Revenue .:_e_~. ....~~. "cash flow" in this book to describe means of payment. we will first define and differentiate cash Cash accounting records the changes of cash flows.. flow-oj-funds cruel eccounting and cost sccountmg and cosh pow statement." .. .~".ive a 2001.1. . rf'garclle'.. we'll describe the and general accounting th national and In tCI·n"tlUrial .. distinguishes ltsett trorn <leFigure·i:i illustrates terms I ash /Judget management... 8).s uf 1.1 In The Concept bU<..1 Cash I\uouilting in the Context of General Accounting (according to sacrge ·1992. In the period the payments refer to (see Geuppert can be compared to fiscal accountmg. liquidity Financial accounting-related period..lllr'>s of Cash Accounting you'll find countless discussions and its defin ition. cash accountmg p. we'll describe the differences be- concept VVithl1l a certain twe--n ca~h accounting and SAP Cash Management. ".

T. At that time. for example. t Figure 1. For example. demonstrates the importance of analyzing and determining the cash flow situation. considers future periods. Even though the Grant com pany was profitable plays an increasingly important the range of different financing (Amen possibilities 1999. (SAP BW/SEM).3 Cornpartson of Profu and Ca<. However. Usually a company's potential.. refers to past and current periSAP Liquidity Planning ods. it wasn't able to meet its payment obligations. Grant and Chrysler) Clearly show thai in order to evaluate the degree of solvency.on. the in- ports a company in evaluating its solvency status as well as its i nsolvency risk. pp.. by acquiring external (for example. as shown in Figure 1. Chrysler The primary task of cash accounting mation on a company's ation of flow-oj-funds is to provide infor- a high stock of automobiles. while the other application.'I Buslness Overview the basic differences counting In addit. !Reciprocal Determination I J ~ ing. Apart from that. egy that requires high investments. (see Section 3. is the situation at Chryshad ler Corporation at the end of the '19705 when Lee lacocca assumed the position of CEO.2 Time-Based Delimitation ot Cash Accounting and llqLriclityPlanning economic situation during which extended terms of pay- A classic example that personifies this state of affairs. pp. Figure 1. 200) These two examples (i.1). (static aspect) (Amen 1999. .. consists of cash accounting concept is generally adopted two applications Because the SAY Liquidity Planner component SAP Actual Calculation. cash flow is a rar better ind icator than the profit of a company.3. external iinancing For this reason. This by SAP Liq uid ity Plan ner.e..h Flow at W T Graul (Source: l. between the various types of ac- up until one year before its insolvency.. or lacocca 1984. past current period future . All rights reserved. the first application. cash flow had already been negative in earlier years. compounded by a low de- solvency and internal financing and plannings.. p 4) Cash accounting sup- Due to the size of the company or its current situation ratio). discrepancies can occur due to an increased stocking up of a warehouse. Let" /acocca and Cash Flow. 1 ':» The reason for" such a discrepancy can be found in the drfrerent ways in which information jl{etrOgrade Determinatior~ L is analyzed by accountan expansion strator by a bad overall . Compared mand for these vehicles. W. p 4) can a5pectj Internal finanCing potential means that a company 6 1O Galileo Press 2006. ment are granted. high debt-equity can become increasingly difficult ternal financing potential role within for a company (dynamic is rather lirnited. 1. The comparison of profit and cash flow of the W. The ability to generate sufficient liquid funds from its business activities and to secure these funds in future periods is one of the prerequisites for a company to survive external jmancing capital.2 Tasks of Cash Accounting Planning and Liquidity and is therefore frequently cited. cash accounting enables you to better assessthefrnancial situation of a company. it is now apparent that in business theory. always refers to several periods.argay/Stickney 1980. Grant company. T. Cash Accounting Liquid ity Planning . it serves as a basis for the cre- analyses to the ba lance sheet and the profit and loss statement. potential. The cash flow situation was very critical (see also the section in the Append ix.

DWelL" U pp. paymen ls to com pany sharehold payments payments for external financing 1'1)1 + Incoming .S Illr rl. cash. ness enterprise is a source of cash In the f011. procedure. and FAS8 1978. includsng their accountability Figure between activities to directors srut important 467) I> Cash flow from operating + Incoming .. the major r"iilIIUlhhlp III 1'rllil'. Customers to national anaiysis the flow-of-funds can be "To customers. direct procedure part of this book. will only describe counting doesn't direct cash ae There- "To Investors.Outgoing payments payments from each or the Involved mation contains parties has a spc: f< " IllieH ilq lOr)] .. part of quarterly The cash flow and annual statement i<. Ihe major recipients of cash accollntlllg informa the flow-offunds tween indirect analyses flow statements as proce- tion that is contai ned in a cash lOWing grou II> Row statemcnt 25) employees lol dures and display formats.\ i:'l1t<:"rpnsl' <1(e a Significant part of management rt'_\r(ln'. into three ar. suppuers.Outgoing payments equ i ty bui Iding up strategic quirernents Determining a nd cle.OutgOing payments payments from activities 1. but only by obtairJIng eas I> lUfftoenl Lash 10 iMY /01 . or services __expect to O/.eni II' leT b '{. ~ I this surplus is called strategic liquidity valid and To obtain universally financing potential tional and comparable hnancial rntorrnathe internal tion on the degree of solvency of a company. regard to cash accounting most Tile fnllowing for asset acquisitions from financial asset retirements important items (Cellppert pp. or setene« or wages I17V("'.: 1:>11'\/- the Indirect be a critical Indirect ofthe procedure.Outgoing from oorrowtngs for loans activities (3) hnanclng requirements ~'dn. narequire According ')tandJlcis ~1 re Boari' international accounting or ca5h principles (FASB).l. international divided tndirect Cash regu lations. of customers actrvrnes activities asset retirements ('I) a (0111 pany and its business p.onllng ./' by accounting in (SAP FI).3 i<ecipi(!r1ts and the Need for Information generate rno re reven ue than ex pI" n d itu res From its activrti 1"5. lenders. procedure is made be"VI" ps (FASB 1978. II>- the resources Management It uses-and to meet its other ohligaiJons- J> II> Cash Cash flow from investing activities ftnencmg can the enterprise provide those goods or Row from "To managers. on short-term Deterrni and long-term llquidrly planning 1 Cash flow from financi ng activities from n ing the internal financi Ilf~pntrll i~ I. of the company.irtners to suppliers " Cash I> flow from operating Due to the with the different kinds of bUSIIIE". According to lAS 7. para In this book since Investors.'J' Ill"i'd Cash Row from investing -t Inr.3 Recipients and the Need for information 1:0 the Financial Accounting and the overall situation.t:HII oil//i- Flow section According the Appendix and cient cash in return . lenders. the basic structure analysis could look as follows (I<Otting/Weber the cash flows of a their IJUSll1e<. If a company can continuously its regular reports recipients since it !TI6'h tlw in addition to conducting formation needs of various (see Sec110Q I. a business enterpnse is a SOUICt' oj good\ or service.ibil/llf'~. or interests You can find an is supported example ment for goods or services.'d 116 investments and integration and Iiquid it! planni ng In cash accouut = Cash flow from financing . + Incoming . which dena. 1..l i ('/ dllli piJyTh<:V fore. and direct the support will Here a distinction procedures. and employee . d II p<. The total of the three areas represents lhe tote! Ul5h flow in- Th i s p ote nti al is a Iso re Ferred to as In temal financing bu ild up liquid business activity. liqu idlty.lhuP"h.4 illustrates and Iiqu idity.OutgOing assets payments payments 10. in the of lhis book. suppliers. II> para. goods.elltial strength. Ity. + Incoming . 24) for investrnen Is in financial For management " ensuring solvency by optimizing cd'ih flow baser! = II> Cash Row from investing activities (2) ~ allocations ers ".leIVi'cC'S " Cash flow from operatmg activities ectivnies of a Row-of-funds 2001.<. 5 .J .ff'payment nf boirowmg.1.

enables you to determ ine the cash flow req uired in cash accounting Chart of accou nts Cash accou nts Sal ance sheet accounts forecast: ng th e paym ent be havi or based evaluations " For employees Evaluatrng the creditworthiness.1) for cash accounting is the posting material in financial accounting counting. cash accou nts. particularly with regard to the requ irements of rating agencies The data source (see Figure 1. This account-based and solvency and 0n as shown in Ta- Evaluating the creditworthiness ble 1.. existence of the company " For customers th esc P&I account. p.Business Overview I. .:!e. ~ Profit funds) l_ needs . and profit and loss accounts (P&L accounts) are interrelated. I .demonstrate the P&L account ~ __ ~ _____ coun ling and liq uid ity planning.pective (accord i ng to Geu ppert Financial Accounting and Cash Accounting " " Ensuring cred itworth iness. All rights reserved. Table 1. and future Cash accou ntl ng Gal ance sheet Assets Peon land I05S Assessing the del Ivery rei iab iIity and th e con siste ncy of cond itions ReveExpenditure. and am 0 rtizati on accou nts. therefore.1. 10) from a Com pa ny's Per<... we can also speak of a th reefold accounting integration I.. balance sheet In ~nallCial ac- For investors and lenders (eq uity providers and providers of external capital) Assessing the ability to pay dividends. interest.alileo Press 2006. tern hasn't been implernenlerl yet.e" Interest 'mcrt"""~ Payment Activity of I. " For su ppliers system. solvency. lende" Investors I ~''''''m''t Payments I c.:~:~I ~"'.1 The Th ree Parts of Account: ng 1 Accounting and consequently tile principle of double-entry Er{p systems are structured acrording to accounting A triple entry accounung syo. Activity Supp'. Cash balance (without liquid l.iabililies statement Expense The different tion recipients -and therefore varying informaim portance of cash ac~ nue. Company of Payment Activity 0\\· 1 Employees Customers 1 Activity Figure 1-4 Cash Inflow and Cash 0 utfiow I ---_. 8 (0 (. 1-4 I Cash Flow I 2003.. .

Accounl unl r radit Credit Dpbl Credit De.. 9. II~I 11 e t j tl ~_ ome Cash OulHow AS'38t Accounl Credrt Dpbt 2 Credit D8~1 1 1l~lilll<:e Sheet Aco. According to Figure 1_6.. a 111 SLIp fill ceived or paid for?' Let's try to clarify this wii 11. This distinction 1. and P&L Accounts .\J' 12.:IHJIIt.5 f. This is because the centr-al task of cash accounting is the "What for" search "What have example. 100 ---1-Vendor ()1(1L" eqll pmenl 11) ( 1: -.i. bu! not on the net income Only when these two postings haven been hnkec with each other can you determine the cash flow according 10 i ls application.lffeC1i1'9 5 3 4 3 4 tiq"ldlty G ~ffec1iu'J ~'J _l =1 1 ---.U:: or applicatlun Ids been re- net income. Contri bution in kind from shareholders In this section.ol U~d~ I t-----'-'-' = ~. 5 6. but not the hquidity. have provided 1. Cash payment for material purchases 11 exchange on the assets sid e 1. this transaction has an effect on the liquidity. Figure 1. pp 21). office equipment 8.5 Differences to Cash Management describe the pnnldl)' ri hprt'Il(-e:. . n01 .nti i Capital/ E~pense }J.1.h payment for office equipment Reven ue from cash sa les Deprecia tion oftangible Posti ng of supplier invoice Invtllcing of all activity Dissolvi ng of provisions Revenues from invoices [~or:O\NI rig Payment of supplier invoices Accounting Then the open item is paid (2).ccounl Dehl . Figure 1. business transactions related to accounting It is apparent that the connection belween Iwo aCCOUI-1 L can be cla'>slned as affecting net Income and not affecting assignment types demonstrates the S(JIJ. P &L Ar"~"IIM.. F". 7. but has no effer 1.rncthe r both cash accounting rhe depreciation 1055 statemenl of an asset merely affects the makes plier invoice (1) is posted The posting d lsplaycc rigUie lable net income. direct determination 10.5 affects the net income.2_ i I'll 11(]IJicity.5 Differences to Cash Managemf'llt In addition.wl stu»! tClrlll. Wf' Table 1_2 (2) (2) '[. evant For instance.5): Ca. Balance Sheet Accounts.5 illustrates the relationships between account the indivrdual accounts in financial accounting Herr' YOLi can in aCGJIII"lting.tldnagement is focused on Accounts -- Cash Accounts Cash Inllow Debt afl"ctin~ "fleel..']sill""lIldgt> Cash i\. The payment or a urvrdend. S.j li'IUidity editHI "PI ~f! net int:: ltUle 11\)1 "If~ clill!) 7 8 9 10 10 -r B 9 11 12 11 12 13 13 14 14 liqui/lity __:__ --I_Jl I I. /lrro_ nling exchange on the liabilities side between Cash Management and LiqlJidllY Pil".ccounting-I<elevant linking of Cash Accounts. is a transaction that afand the profit and (ects the net Income and the llquidtty: therefore. 111 It easier to determine the source of funds and their appli- This is further clarified by the posting cxamplf' cation. j- see that there are 14 different 8allk 11> 100 assignment types available to post business transactions For each account assign ment type. and as having an effect on liquidity and having no effcct on liquidity (Gebhardt 1999.!_ (el )l. it is relfOI of funds. 2. we'll 13 (led ring of receivables and payables 14. In the accounting department of a company. One hu ndred dollars ('h 100) was used This posting is a simple example of of a cash Aow_ 101il1P assets 4-.-b 100 s 100 I an example (the following numbers corre- Vendor Payment spond La th e posti ng example used in Figure 1.

.4_ Moreover. as described ill the data basis for the bank account status. A cash flow is not because only the open items are evaluated Real cash flow consideration Identification apphcauon of source ard of funds and displayed. this status is displayed in the bank account status in Cash Management. Cash Accounting _.6 Distinction Between Cash Management and Cash Accounnng ment. bank account shows a current status of $ 500.. stitute to customer and The ban k accounts in the general ledger con- counts that have an effect on liqUidity. It evaluates the open items and displays this of suppliers and customers. information determined." What the funds are paid for cannot be identified. and the terms of payment stored with the respective documents. The only information that can be deter- and application Table 1. In addition.. The liquid ity forecast uses accou nts receivable and accounts payable in further detail in Chapters 3 differ- as a basis. plication offunds Conver-sely.3 Diffe rences Accounting Between Cash Ma nage ment and Cash 10 © Galileo Press 2006_ All rlgh ts reserved. cash accounting refers to real cash flow and the source and apcan be iclentified_ Unlike Cash Managerequires all general ledger acment.• . the cash flows to be expected can be displayed on Iy with regard to speciiic customers and customer groups. cash accounting is part of an overall process that consists of cash accounting which will be described and 4_ Table 13 contains a list of the most important ences: Cash Manage ment No consideration No identification of cash flow of sou rce of funds to long-term liquidity planning pr-ovides information Cash Management rent bank account status and it contains a liquidity forecast regarding incoming and outgoing payments from the perspective of payments for accounts receivables and for accounts payables (or write: payments to vendor). or suppliers and supplier groups respectively. whereas SAP Liquidity Planner considers medium on the cur- mined is "From whom" and" For whom. . cash accounting Section 1. If a and liqutdtty planning.1 Business Overview Cash Management Cash Accounting Figure 1. . _. in the liqu idity forecast.

.p.1Il1 Management and Cash AC(OlJPllllg (collt.trrtu'JNo Irrlep.-_ . AU:OI1'l Ing as the data SOUCC.ahd. C~sh Accoullting (In!y hank 1I1l ·~nd(".\~. Revenlle rterns and expenditure In planning _L. Liqu: I ly k.VYi. ~(!("'lrll:1 ._ Integrated planning process __ prOU:" S __ (SAP BW/SI.'(rl':.iqtiklity pla.Mer.J V..'oupO'f fE!Ciplents.J\i\) Table 1.ortfolio.Hd:intr~duce therr] in the cQhtext 'Of.lIhledgero:.' as data source oP"" .define the.:a. and we high I[ght tne jrite r_d'ep:~rYiel}(i~S .se t@ Inforr:n:\thon!fiOni accountfngto d~tEirnirn~~your~cashfio~v' .lt.6 Conclusion 10 thee folto)J\{illg ~~apt:e(?)'we . we' de'$d"."' iog by clarifylf'lghowYO(Jcanu.c.types_ Moreover.. Cash Mana:ge')1ent t(J out- line the task? p'erf9rmed by SAP' L.usrorners IglnlJ pSI dnci ba nk accou nt t.on ____ View..~ {based 011 -------~------------.$ituatio·o.3 r'itterence:' Retweel'1 (.pts df cash accountiilgaod 'llquiditY i51hrl~ih~.---------Foreca.~ .beth~ g.hcesljetweej:F SAP Liquidity Planner arid S/I.ew vr ndors Jml r. .c~O(lnti~g.e~rdti:'fg e:aih'i'iCCOuflhng.1 h Conclusion .a.~oun:t. Pinally.3ifferent . wltnrn the FSCM produttp.coQce.rF. their need forirtfotrnatiorvi.2. \1% uescrlb¢ 'the oJff~t'Ei.) 1. L of revenues and expendi tu res possibl e (based On ope 11 items) Ali rei evant accounts of cash accounting chart of account.1·"I1I.

EXISliT'g products buted throughout have been introduced the markets and distri- new products.trongly years. the development a pl<_HI and will continue to ucr takes Lwo years. With legally independent countries. with payments for amortization of '10 years.(.2 Case Scenario: Implementing Cash Accounting and liquidity Planning Based on a speciFIc f[oal-life situation that we've encoun or three years. 'i/\P P~) for production Conceming to IDES uses remain sound. will up a scenario In for implechap- crease in prices revenues from In the long ru n Th IS I1lPCI ns tilirl its core business will go down Sl. So. the IDES Group. for a period business so ltware applications.l/Ig I L1FC. the company L decides include is expected a far tcrs .1 and Eastern _flow. the company expects a dc' LI. stretches across sales ... We'll consider an to a situation will the expenditures tmaess« nrc l'lg YOIl In I n plemen t th is cornponerr The uutral situation In lEI national looks as follows ducuon outjfow)..P Liquidity scenario the your subsequent (cash +er'" ill". at corporate This acquisition was ilfi. For this reason. Furthermore..lsO' be [urther developed technical concept in parts. The corporate tral headq uarters is in Germany. The cen- to enter the market dcpartm ents of corporate eaounung in Germany production Europe. reduced '" which is struc- increase dramatically cash Consequently.UPI111" 81 be made for the research and ["eve tor I IT~ . To cover R&D this period. (fish . in the coming company net cash 110w will be <. tured I> :lS follow'i. '. and but the of SAP labor costs the production ViiiI I in Llquic... network and global could lead to price wars and further For this scenario. a standard comprehensive mentioned . the rnanagemen strategy that 10 cil'velop on office office applications. rhe company '1hrs t'~.ity it will also serve as an aide in helpt. corporation. I M'S SAP the rurrcntly " CIS its standard implernented cash ou tjlo w) . ment expects Legal!y Independent m~l1y sites exist in Ger- reduction vI net.vIII II(' and interest (inut'3'.... pm Ihrs Iii es and the funrllonality Pianner. should IllVf'stmenh . imitations which management in two expe':'b 01 three product YT'als.lITI pie IS used to su pport understanding a strong increase at in which in raw rnareual Sites. we will build Planner. ue be distributed at the same high level for the next two vvww sap l"t'S>.}l1U"CI wrth J wrllun large b~ n k loan that will be amortized hf'ilrJcjllnrters t> 10 yeal·s. software. At IDES.e tert. SAP MM Ior l> materials management however.d US- Furupe and the US.r_! sevcrul mf'rrllllg times. In the preceding based competitor year. Future should rhr- I rIP-shelf above competitors will be met with a prndur I ofirll The current describec business do follows: situation of the IDES group can be sive at an early stage.~re '. Ih.. of mfiow reduction) forecasts rising lead At the same time. an even stronger corporate aggravatf' Illd!l1ge- tWJsury are also located l> the situation. the company in order '" 1he sales and d istribution cornparues in the respective '" r{c'>l"llch and development In Germany ilcquin.1 tor accounn ng '~AP CO for controlling Corporate management strategy realizes can quickly since that ':AP SD or sa les and distribution r a continued pursuit casll of its existing Flow situation: lead to a negcltlve . is located to strengthen its m-u kel i l1e n-:xl position abroad.()'ll 13 . However. SAP [.

in addition. Quality of actual data by integrating SAP R/3 Ac- process proves to be too Flexible planning functtonaltties Successful im plernentation to map different A cash accounting Accounting based on val ue-date dependent 10> planning scenarios in SAP BW/SEM of an efficient corporate(this is particularly wide planning process due to the use of SAP BWI SEM as a central planning platform efficient for decentrally organized companies) .... As SAP Actual Calculation accesses the data pro(cf Section 1. and rigid. the company checks whether the existing bank loan can be converted into a maturity loan. sales and distribution plans. As S!\p Liquidity Planner in the introduction. forrnatlon. SAP BW/SEM (cash inflow from selling existing products to new markets). the company can optimize this product Corporate management benefits from ways: using SAP Liq uidity Planner in the following . corporate management realizes that a powerful tool is required for cash accounting and Iiquidity trolling the corporation planning. you cannot use the SAP Accounting module to direclly determine your cash Row situation.' The corporate accounting performs an ind irect analysis of actual data (indirect cash flow statement) The company management can measu re wants to use a tool that (actual data) and plan (planned data) the in- dividual cash flows. For this expansion.. 10> narios. Use of SAP BW/SEM for the planning aspects of SAP Liquidity Planner..4). which are intended to reduce costs and expenditures (reduction of cash outflow in production for the coming years). In various implementation ket environments.2. SAP Liqu idity Planner is precisely the tool that meets the company's mentioned requirements (see also Section 3. manrevenues from selling ex- consists of two components: . The companies need reliable and up-to-date similar to the initial situation described as well as the ability to run through various 14 © Galilee Press_2oo6. centralized planning process will become more efficient and less time-consuming.. inv€stment plans) and all integraplanning projects.1). complicated. . . The company wants to maintain the production develop new work and production sites in Germany.. The existing range of products will be introduced the company needs ad d itional fu nds into new markets. of cash f ows spreadsheets from the individual grates them into a central liquidity This planning time-consuming.. The tool should also be used as a central reporting platform. Furthermore. isting products to the new markets . but also for conthe dein general. with regard to their value dates.. this enables you to establish a relationship with other plannings (for example. companies struggling to survive with ever-changing above. corporate management will models with its personnel. management can ensu re the qual ity of the actual data because of This data forms the basis for qualified functions in SAP liof SAP plan/actual analyses Since the planning and reporting quidity BW/SEM. it must be possible to eaSily and quickly map the various planning sce2 As already described in Chapter 1. especially in Asia. Extraction from the SAP 1\/3 systems into SAP BW 10> In addition._ Direct determination counting . Central reporting tool for all parts of the company . This measure would lead to a reduced cash outflow for a period of 10 years (reduction of cash outflow by resc/7eduling the existing loan)_ Planner are based on the functionalities the advantages of Until now. SAP Actual Calculation . (cash outflow for expension to new markets) agement expects additional At the same ti me. we've seen many marintion with liquidity documents from SAP FI is not carried out because Cash in SAF' LiqUidity Planner is currently not bedepartment merely ing used. liquidity planning has been conducted The policy unit by the receives global treasury department. subsidiaries and inteplanning document. Case Scenario: Implementing Cash Accounting and Liquidity Planning company needs Iiquid funds (cash outflow for research and development in the coming two years). Based on the new strategy. All rights reserved. Therefore. 10> (cash accounting) (planning application and reporting) Cash accounti ng enables you to identify and evaluate the cash flows in the company vid ed by SAP R/3 Accounting this integration.

<11. "100000 [ ash" a<.1' 320000 330000 340000 l. for f nancial as. Reven IJC.1f:Jatlun Irpm LI L Expenditu m. <.alh 80(00) 80000'j 1/0000 --------_ -----i !law materials P~rso!lnel Sum -:-EJPZann'llhr.(l.let'js the ideal tool for tool.apil'al gdim --- -- Cash tlow from nn"ncing Revpnues from borrowing acnvities - ---- - II ------ r.'il."p pre'. Planner describe we'll the lunctionaltty it 2. vided in the following (see Table 2 'i) mainrle or th> book.1 SAl] Uau!lIll. INT.1~signiTIt'llt'.uuO ']00000 ------- LI --II II II - 142000 150000 160000 - ---- P~yme n II for ren 15 I'aym en I'.1 COf1c1U~IOIl p!annlng scenarios.You shuuld tIOIlS.-{00l10 440000 4/1000 476100. Lhe focus was on improving ~ Use the general additiona ledger accoun l.iqurdiry Item and Account Number.---- ----- - r'evenlle.11i --LI - ------ Payments at wage. the above example refer to of Plan- SAP Liquidity Plan.. use the lnformanon table and .alarles Payments 01 social insurance contributions H90(1) and 4.2'll0 f12.1l10n 170000 200000 210000 220000 230000 2~. company and company code for (or IDES France. ---1I -LI II Su mrnar ii\lti on Irem 10110011 110000 '120000 130000 1~OOOO 111000 --- Cash flow lrorn operati ng ac tivrtres -- ---. pre Oil r experience with <. analyzing you and provide descnption -a~d f1!arrning cash .0000 300000 3'10000 --- -- -_----LI LI Sumrn.flows. the rldllllillf.- Scenario WWVV. Ex pendi Iwes for Inan amornzarion Revenues from interest -- - II 21 Table r Expendi Lures ror i nterest - -- -_ .y and how you can Implement only marginally a detailed Concl usion In thr' -iext LWO chapters. 8y using this ldentifYrmml11entbankl1.y<. and . I cash accoun t. f or rnarcnals Payments for raw 11"~1rerlal s Cash Aow from Jrwesting ar.€ ts Expendrtures for tangible assets transfers '133000 11000 11000 133000 ~----- Revenu es from enterprise C. you the should use witJl the appropnate thf data. ca nyi Ilg out cash accou n Ling and Ilqu idity can be very useful.110 273100 payments 220000 ------ LI LI ----_ -1'. l> I r1 r'. Ot+en.s c orn 15 .2. code 2600 IDES !lalia.1[:ltc1es can and lhe Ler-ililology ner Wllell and functionalities of SAP Liquidity due tOinso!venty measu res counteractthem working in Chapters 3 and 4. lrorn product sales lrorn services .tivities --- -itpni --~ -SlHl'Ir. process. l> Use the international chart of accounts.tern provided by SAP with following Cocnpa ny 2200 rode 1000 For 10 FS AG.1\1-' 1_lquidity has shown Planner we'll that these or sirn ilar situa plann ing In the reof =.4h.

-Ill using the analysis provide-. status. low.J( made available for reporting.I01I purposes plan/ pia n comparison SAP 8W Reporting or plan/actual (for example.sap-press corp q .lll'f'[ll·ca pranllt'C Std. Moreover. Hied III Via .ash .l>- of two applications 3 2 for.3 SAP Liquidity Planner: Liquidity Anaiysis Using SAP Actual Calculation III HII~ chapter.'1.YIlU:i)'nlO1l5Iy. fur iplhl'. the identified data In this section.l~t' status eValUd'.1 quirements counting. can Plug-ill Plug-in Plug-in Plug-in Plug-in plan versions version be created for different fore- concept. The following 1111floIIII- Pis were available 2004_"_458 2004_1_468 2004_1_46C 2004_1_470 2004_1_500 in 2004 li I({' til e J rtual different fine rollllig casts INng the data me nt ion eel ab ave.c1ucllCalculanon SAP .1 r'/U!.:~ SAP ..2 Technical Settings tion in SAP Actual Calcula- of funds and to document Extractors into are then used SAP BW where In ter 1115 of liqu Idlty items. the terms rash dC(OUn lmg and actual calcu latm n can be LISP" ·. you should rc'ft'l If! Ill(' www.>lallpd an overview of the architecture of SAP Liquidity (PI) into the SAP R/3 system. ! I tivltle'. data into SAP R\\/ are avai I. Calculatioll . for using SAP Actual Since S}l. one of the 1)ls listen be comparison).o1.L\.p aIJ1-0-lldtirally in SAP B'W and Ir1 can be used for B and higher. just system.5 of your these for transferring functionalities '~111'(" the plannlflg values updated are recorded. tion and customizing The PI con ld i IlS . Figure the R/3 standard it must be IIl. you must Depending install r-eIP. SAP provides updated versions of the Plug-I ns ('very 'le. ---_--_3 The LMcep1 of cash accountmg rs rrnplernented With SAP Actual Calculahon rh~rd are. we will describe the concept of SAP l. you can de- planning scenarios.)lrategic Enterprise (SAP R/3)' Warehouse Cash Accounting using SAP Actual of SAP liqUidity Calculation Planner " SAP Ilu~lness Information (SAP BW) and (SAP SEM) Figure 3. quidity Planner tionalnlt". contains the pJanningfu17cilonality This planning where da-ta is well as extractors PI 2001.technical requirements): ! Operative R/3 System I! Operative R/3 System 1 I <. we'll describe the technical aspects III and le- to extract it is 3. aid uSing the application will be described step- by-step BW Database • using SAP 5EM J If }~ I 31 Overall Process and System Integration Planner consists /T (see I i Extraction J i SAP Liql.lCliJllllllili. 0 u ri ng plan n i ng.11 For more information on Plug-i ns. R/3 System operil.lblf' 011 the I.llliity Section .1 Overview Management The task of identify to their them SAP Actual Calculation (cash accou nting) is to I he cash flows in the operative systems accord ing SOLI rce and application 3.a~11 . available in SAP R/3. reports The results can be validated Calculation 15 not r ont.P Actual version.[lW/SEM 1 funrtionalines for r.i- Liquidity Planning Liquidity using SAP SEM/BW Planning as well as its technical aspects and funccustomizing ac- 8ilS[~d on the case scenario.

All right> reserved. you must make entries in Table TRWPf<.• i:t..li:LL. module listed in Table 3.2)_ Maintain Table Views: Initia! Screen New Entries: Overview of Added Entries Figure 34 New Entries in Table TRWPR r.5). 2. Events [ ~llocATN. First.~~~.JiiArii'i-iiiulEciiii!1itiJiiATEj1:i(liCi:ocjiiiiiLLcfiii"-'-" .~~~~l~~P.~~f~~:~~~:.!O. i_-t. 4.: 5..2.. Click on the Maintain button.i~~:-:'~~~!~~~I~:~~:~.:'.nEMCHEKtle [JVA (D\Jv _RI_IN_P£R I OD_CHECK . To do this.:~~. This enables you to make table entries (see Figure 33)._ In Table TRWPR 18 It) Galilee Press 2006.). go to Customizing and proceed as follows 1. In Table TRWPR. you must make the entry in the Business Transaction Events. You can now use the New Entries button to make your entry (see Figure 3.. path: Financial Accounting.. 3.•. t. As of mySAP Enterprise Resource Planning (mySAP ERP) 2004.~~e ~ ~ •. Call the table via Transaction SM31 (see Figure 3.iL£j'4H Figure 33 Entries . Table 3_1 Have the corresponding tings in the R/3 system Plug-in installed in the R!3 sysset- tem by your SAP basis team and save the following ~ Perform entries in Table TRWPR ~ Perform entry in Business Transaction Events ~ Initialize cash accounting tables Throughout -DOCUMENT POST PI~OJF contains a list of these entries..2 Table TRWPI<-Initlal Screen 2.1:~-t~':.1 Additional POST I'ROJECT FLQ_DOCUMENT FLQ_DOCUMENT_PROJECT Entries in Table TRWPR this section.2 mWPR. the components of the PI are included in the package 4.. Save your entries as shown in Figure 3 _iL F LQ_DOCUM FLQ_DOCU ENT_POST ME N I_PROJ ECT _POST cr DOCUMENT DOCUMENT Table 3.iLLocil'_-NFRuLEF4ii\la'j~A·ttW~~~llocjRi.l~A_I. you can access the table. To do this.. make the necessary entries in the FI component or in any other active component under a sequence number that is greater than 4. Global Settings· in Finan- Business Transacof an Figure 3.. Save your entry (see Figure 3.~~'B. 5.~~. Enter the function Publish/Subscribe Event 00001'110 Table 3.3 SAP Liquidity Planner: liquidity Analysis Using SAP Actual Calculation SAP Notes via the OSS under XX-PI.Mew Next.-·_-·""_--~_. we will describe step-by-step ~.~_L~~~ANTEL~IG~:::W~R_TE '. Now you're in Table 3.~i-. Click on the New Entries button. proceed as follows: 1.~...~~gj~.bl.~£ how to perform the individual settings in SAP R/3...5). You can find the business events via the following the customizing cial Accounting tion Events.:Lr::'-.. : ~ !~"·tal~_~ . . Using the menu path Settings • PIS Modules· SAP Appl. FLQ_DOCUM Ent(y in Business Transaction FNT_CHANG c .

~..' . dcscnption of CustomizCalculamaster in SAP on cusThe 3. .g~oYr .1ilrt the report company tor cash accounn codes..T Com- ai~ "".~--~-lf ~~-~. I he rl.(Ung keport RFLQ_INlnBL Co . 1 I ('. [ "Fll..3.~~\T:l~ruf'\·~~:~~!. ._YL~..'iP' 'I provide Actl. ng_ Wilen that ael iV'<ltp the documents are updated are provided dpi.Services • Reporting or liqUidity Item (LI). SAP Actual J" fU!l(ti(l/i. you will II"am how to use SAP Actual ti~:r}l\ IEiU@ L~·~.complet~d rhe ~. '_u . ' Once you Kave:(jOhe.!Jh to be 1(- and enter the company FiguH' < 7 St.Activate o orr '_:_.11a . .. ~_~~. III IIC[ nrlto 1he it)! planning (SAP SEIVI/BW) .cllVniirlg Company Codes This S. the company proceed _LiqUidity ~~!_~i_~?ti<?. and onc n I I 111 hr r riHige (see Figure per company J :3 tl) Case !}cenarip. Cd/rule'll/IIII) foll(]w~. you merely have to activate I he company yn' I that are relevant ~jgurP3" these by 3.c cm 19 .ca.<.'.':'l:l syste'!!:r ~[~!~~_ 1. Overview of Added Entries ----.· 2. and the time at To Inltli11i7e the system tables in SAP Actual and their and it documents master you rnu~1 -tart the program RI=I_Q_INIITBL . codes are defined If' fipiUl(lal fllUUfllrTBL An/If' Edllor-Iniltal Screen counting. _..~~irkl. Enter field the report se38 name tion consists II> of code item Company I iq uidity Rf-LQ_If\JIHBL in the Program II> ('._..:!iliY- hy ('I irking on the button. '. ' tnr~.:'yduh~v~t..ee arrow).~I_:~~_t.!. _. Calculation..sTransaction cash Rows their source. Finalfy.lllil hnancial (see accounting 011111110 ill by pressing the F8 key again.1'?]!~lj~r!IDJi~ :@[De~~Yli fl-rog1:3rn ASAP Editor: Initia. Calculation..'OIOIl contains Ing and non. The planning correspond the F8 key -~lLL." . . amount.~.~I.Q:esatbed'. The central data ot the applica- 1.'1 LiClI u.'-~)g Fir to.l Screen IIni. Then c."'ake the'~RttinScs.aryfQr:~Sitrg thp.8 A.000 I I tl Data Everlb Model and Master Data Calculation that (cash accounting) a company delclmillcs d( SAP Actual the they ill a Figur~ 1-'1 Itry I:lusine.sap pr=v-. Click on the New sequent tivated table In the Entries button to go intothe code'. identified ill Fig 1I Overview and Custoraizing codes. You can call Customizing The menu pany Code. technical prepaJation5neCesJ. path via Transaction FLQCU". You call do lhis via System via Transacnon 2..e. _~ __ ~ __ "_' __ _. or items tivate the follOWing two section).~~iis~t[@] [~I?M{~}1~1~J [ 3.~ : . 10 ac- no.er Figu re 3 6) and run the program by pressing Let's start with terminerJ the company code.)mpa!l'y' lCC odes codes in cash accounting Since the company (SAP 1\/3).haccounting func):io))ality (:S'APActualCa+c1Jlatton). Save the entry (F8) llie apphcation functions the data in SAP Actual model arid the /\nN describing data. ._. occurred exist within cod» ((\rdlllg 10 whrch then' their application.. is.alrulation. which i.c ~}q~~ Change View "liquidity cascutet l~.-.'_IJOCIJr1EtIT ~(:HAIfGE 1fI tornizing SAP Actual Calculation. rif?per company code.3 S/\p /\clual Calculation (Cash Accounting) ® New Emdes.3 SAP Actual Calculation a detailed (Cash Accounting) Figure 3. column code {N . <.(.lil a_n overview This IS followed of the functions number range liquidity is required items (01 rna n us ltransfru POoi'118' t. by a section between within S/\F' /\ctual Calculation www.•.~~_I~~. Basic Settings .

Determine to what extent you can evaluate the posting data for cash accoun ling. Basic Settings . Only then will you be able to carry out meaningful plan/actual Liquidity Actual Reciplents Include all recipients of a cash accounting statement (for example.4). a level deeper than the lowest level-from data is retrieved from the R/3 system-it possible to carry out meaningful When you define the liquidity penditure points: . Planability Which revenue and expenditure planned in your company? . To do thiS. thls represents a real rhallenge primarily because of the quantity and complexity of the posting data 20 (Ol Galileo Press 2006.... for cash flow planning (for example. the reason being that if your planning extends to <I In many lmplementatlon projects. Click on the New Entries button to access the table and define the liqUidity item (see Figure 39). the liquidity and a language-dependent can create liquidity items consist of a ten-digit key Social insurance Social insurance tions Table 3.3.." It- in both cash accounting and liq uidity planni ng. Save you r entry. the because these items are used the information . you must consider the planning depth. items are to be Down to what level do you want to plan In your company? Make sure there is an adequate relationWe will now introd uce you to Item.4 Evaluation 3. you can combine 3. proceed as follows 1. Use the following Of course. You can range for Actual Calculation. liquidity the concept of the liqu idity ship between the plan ning depth and the benefit of items can be freely defined. the definitions of the liquidity items should be the same for both areas. All righ ts reserved. accounting departments statements) and liquidity sury departments stage. however'. 99. When you define the liquidity items in SAP Actual Calculation (cash accounting). we recommend To differentiate manually entered documents in SAP Actual Calculation and Cash Managethat you use a separate number for example. Item Data Liquid ity Item Planning Data Wages Auxiliary contribuand for liquid ity analyses) at an early Wages and salaries 2 Auxi Iiary salaries wages wages contributions Technically. 2. .3 SAP Liquidity Planner: Lrqutdity Analysis Using SAP Actual Calculation The number range object is called FD_IDENT and correspends to the one that is used for payment advice notes In Cash Management ment.Edit of Plan/Actual Analyses-Sample Evaluation Calculation. Determinability gained' of actual data definition should reflect the financial evaluation and plan- n ing val ues. Furthermore. trea- analyses as shown in Table 3. Planning depth items). $75 Summarization D~~~!lption of Plan/Actual Analyses-Summarized Figure 3. you must which actual isvirtually im- plan/actual analyses.9 Tas~.4 (see also Section 4. Actual Data Planning and summarize the actual Liq u idity Item.3 Structure short text and long text You items in Custornizmg of SAP Actual menu path.lnfi~fromsaleiL Defining the liqUidity Item Table 3. data in BW Reporting in any given way as shown in Table Report Data 1 Salaries 'bi 00 Personnel Personnel Personnel $200 2 Auxiliary $225 $200 Liquidity nem Name 116000 cash In~owfl"OmSales wages 3 $50 Social ins... items (revenue and exconsider the folloliving create a separate n umber range via Transaction OT20.

. iteITIS..r .11.rk lo the tile source (m the example above this is the expense account) table. example cti)IW(. Only nnw lidS cash left the company.f tile a..] irorTi Both data sources can be used <.ounttng deterrn i nes the liquidity item via assignment reports that prlfl!1t.~hll!lh1tno: S. Customizing SAP Actual Calculation settings In CU.[. In 11- We'd like to lurther clanty this by using the folloWing two cxa rnples "" Electrornc bank statement I> I I Invnice for til e re n t is read rnto the SAP system The eiectronu: bank statement where 1115 available any time.12 ill!lstrdlp" fht' 1)\1"'-. uuuU1 OII. You must define additional that you can use the functions in S.>llqrnQnt dlrle: Retrogradp Determlridllon ilQli51 {I{I()"I:i1iUB Based on the bank account information.t). rlll151 be itt rOllllt'.APAr tual ral: following customizing activities 1I1.10 EJ"ctrQniL Bank Statement liqutdity item.Ove rview SAP Actual Calculation posting quidlry (cash accounting) analyzes the electronic or printed bank statement.r. we will describe how you Ian peifrHrt .\ are discussed in more detail further down In tillS section.I<)I~".-' -ent The posted inVOICE (1 a) is cleared through a paynl('pt run.'Ish has left the company.11 Postings t"190if1-151J.Figure 3. . After that the amount can be found in a payments (Za).2~ OD~I» u~/til the bank subaccount and tile vendor account) cleared The linking elements between i hp<.tm. as shown in Figure 3.:-:I~ UlIlJo-loJ\I"~ .f' Figure 1.111 "World ItT' 1'01 and the posting text says "DEBIT MEMO. simultaneously.3 SAP Actual Calculation (Cash Accounting) Casescenario: Enter the liquidity Case Scenario in 'rheAppencHxintQ have detlned 1he liquidity items.~"i)II. BTC: rash arr.actions liJD p<J~lorr~." provided by accounting with regard to revand documents the values in 11- enues and expenditures. Ybu riow Functronal ilY. I mechanism that read" out the electronic SAP Actual Cstculet. tile documents in a document chain (in th"..h. Up until is posted during bank )Llhclccount for outgoing 'lOW Ie) 1<. tracted or 1')( t "ell lid look as follows I ng If the note to the payee reads to be docu rnented the into SAP BW. jrerri'~'listed the 'under which the bank subaccount is cleared (3a).IOil!l4 :[r~r.::'IL"filn ~C9'."wrld example is based on an incoming invoice for th.~ Figure 3. d 5t. a rule the Costornnmg and a'.!.I~ ."-1:4 ~11!'1[." process of cash accounting. SAP Actual Cakulatron (cash accounting) traces the document cham ba.('r1. Rf'-.i tpiy The cash account: ng resul Le.. U0002 0011.Q9J'14 l.3.11l~1' . .)JllIZlrlg SD fP"pond arnou n t IS IrI nquidity item 'Telephone. . 0n Assig nr non I 8a sed ACCQUn ISla lem e n 15-10 x a m pie I LI Penl I'ostl n~ Tr~n.. l-or the assignment mechanisms to become ctfpdIVC'.trnv I <ide ~et~'rrn"'nJti"n -- -." Orn . 'i!ihold'~r. Mf' bank statement evaluates this according to defined rules (see the next section. or retrogradely the deltd and shows the outgoing cash amount of $100 quidity item "LJ Rent. Starling with the bank account..]11-' the clearing documents that enable you to d-tenrune The main component The assignment I Ill' of the process Lnl1~x.n .'-1 t:. Storing global data .lTI()rl In this section.10. Then the bank ac- count dr-btled and the transaction . Defining actual accounts Ihe (."lglls the payrnen t amount to a liqu idity item Such COl the electronic ban k statement and the data trorn hillfl( ul accounting.on) signmenl mechanisms that can use hoth till' ddt. ust! S.

tions are shown in separate default items to make ... Depending on the algebraic sign that appea rs (debits H for incornl ng pay- ments or credits (+) for outgOing payments).----. OutPmt_ 2. In the !NIT_TRANS default item. The payment date is derived from the value date shown in the account statement as that point in time when the business transaction that affected the cash flow has taken place. Then.3 SAP Liquidity Planner Liquidity Analysis Using SAP Actual Calculation r~~~1!~j!iiiilijJLlr7'''7'~l::'. To store the global data. we'll refer to them as actual accounts. _ -------. - - -. or if it is a bank transfer. documents house bank are updated without 5 See SAP Note 412605_ having to make any en- 22 © Galilee Press 2006_ All rights reserved. a bank transfer is shown with the value zero.12 represent real cash these transac- Overall Process of Cash Accounting flows in the sense of cash accounting. a default item You can store payment date. the data in the business area is also updated.-". you can define actual accounts.Storing Global Data ings from bank to bank-don't Figure 3.- -~ - - . 3_ If the posting date is supposed to correspond to the At the beginni ng of Section 3. These upare also referred to as actual docuis updated.13) Make Calculation . . In cash accounting. The default item determines whether the payment is an incoming or outgoing payment. In cash accounting. 5< Save your entries. ation of actual documents.Transfer and Outg. that are posted to house bank in Table T0121< are automatically Thus.13 ClJstornizing.. you can enter the item INIT _TRANS.. these accounts can be bank ac- counts or cash accounts..- - --- . As bank transferspostentries in the Liquidity Define global data or call Transaction FLQC2 (see Figure 3.. Enter the default items for an incoming payment in the field N-Assign<ln.... For the remainder of the book.c' --'"---. If you check the Business Area field. Defining query sequences ..Pmt (non-assigned incoming paymen ts) Then enter the default item for non-assigned outgOing payments in the field N-Assign. This is the case whenever (see the information dated docu ments" postings are made to a bank account (see Figure 3_11) or to an actual account in the following sections). GIL accounts rnents At the time a document item is assigned to each actual document... the term date describes the payment date.---. a maximum of four default items (see customizing 4. Transfer fields. actual accounts..< Change View "Liquidity Calculation Globa! Settings": Details Figure 3..3. Defining query-relevant things clearer. Installing assignment mechanisms . Cash accounting Define global data in Figure 313). This setting ensures that ill cash account: ng the payment date is updated to the posting date. check the Posting Date held in the Store global data view.. For instance. In the Inc. a lim' item posted in these accounts a ppears in one of the two default items.Global considers all accounts that serve as a basis for the crewhich is the beginning of the cash flow. Allocating assignments from FI information . all accounts that are defmed as identified a.. since it is the same amount that leaves one bank account and arrives in the other accou nt. you should proceed as follows: Use the menu path Basic Settings· the following Settings tab: 1. we mentioned that when you activate a company code the documents are updated online...

ep Figure 3.j('rl..]1)-Vww -'Uqmdity _.!YSSt.atactuaFacCcHmt.. Saw the entry. you must define the query sequenc- Statement This quelY mechanism sequ ence i. l ...-..5Clp-pfe:..):it!· ?-. Gil account in Figure 3. If you want to exclude an account 2.> These assignment information mechanisms are: Because YOLi can define nisrn.'' 1 Simi Now that we have completed data and Define Install assignment actual Store global'~lijj{D~':. the system milled query sequences for . The mechanism uates the InfO(lnatlll17 i terns shown man ual or elec trorut u.) quence and save your entry (see I-igure 3. '" 'C} Assignment ..." accou n t '100000.-... sequences (see descnbe the three read i nto the system. Information Acouisiuo« from Bank Ststement From bank statement ina tniorrue (Ovll there to define ounts. - -.E~~~E :a ~O~UE'nc(.-'at II I(J to def ned that the framework the queries withi n bank accounts.3SAP.''''h·hh~h.- . t actual 314).e spedfir rornpany assigll'neqt quences. . that has been destatus table Double-click Query Sequences 3(5) 2. Th is will open the screen shown on the New Entries button in 1=lglirr 11 C.?:<. statement...r{p'any codes 2lS an addition. _ .ba II k II)..: C . I elevMll bank detail.IDES co.f~R"i~.e l H."".r~'2.ng Other Actual Accounts 1. accou nts. You on Iy need to make an additional accounts as and tion). "From Ijimk '-'t.ssignment to BankAu''-'lltlt~.16 QUP.. .. Save the entry Clwnge Vif!Vif "Uquioily GillCUlalion ..1 'i['P~1I it te mechan isms and the correspond ing query se- query sequence account a restriction rur l\lnk by Ihc tasks La be perf aimed In more by queries detail and query 3. Click fined J'i house ban k in Table TO 121< from the ar actual account.Ct' Case scenario' rhe.~. let's consider the item area .(6) For earh aSSignment form mechanism. t-nier thr. enter and under Bahk statement: "@··F·L.:..tll~nu.1I1k (<. _"'"''''-'' _. for it makes sense to dpfin>-' each bank or everl . "".. as shown Cill1:uiBIwn Custorruzmg-c Asstgnruent Chaw.Query SN!(H~r..JJ~!~.(~" 3.~.~. We will the query now sequences varied t. ~ SAP Actual Calculation (Cash Accounting) tne: entry actual in rhe arr . with Since it is common from for several different the application..--.. In the Customizing for the three the liquidity Assignment.h''~~h ('TOUP Banl::s .tRlfleflne.14 L)pnn. . signmcilt you can make mechanisms that the settings determine asitem Figure 3. enter the account into the and check the field Not Actual. the activrties .mpaf\Y'waQtS.chart of accounts no.. ht:e Figu re statement ff"\#ii~~~~'!!!\CI"o -1::_4~~~-j~~~.'-'~'.1 enlual eceounts for the assignment From information and is described Oil Define in more Figure ~.·. v:. accounts i\I\ake the C] Basic '7 Settings . luenlllkc are described in Section com parry the hOLJ~e. ...:. it is advisable information to assign query sequences bank state banks . In/ormallllll Acqlll51tion from Assignment Mechamsms and the house-bank-account WWW .. ---'--. S!?(Iu:.um 23 ._ ..... -.. Other Ac!u<l! Accountse In tile From next Bank step.fI.P5 ~p FLQeS .~.)C5·:·D~fi·I~~Q.o)J2~.. or to define the yUPly.4 Each bank account to the can be uniquely code. _~_...1n . go to Customizing or use Transacfollowing ~':'. query for seq uences are to In ments addition. tion FLOC LI (see Figure set- :Q From ling') 'I.14. You can find the necessary CltstolTliLing entne= under Assignment· From Bank Statemenl FlgIJre 315) To denne' additional and srlpcl Define actual other accounts.. .n{f>(nrG~'!Ii.:'.3.. You can restrict codes.<1r.1 mechanisms...the: cash accou nt 100000 that· ap pll~~'1ja!ti).lll'..l~'~:$::@~~~" ~?Ps. ID."orC'H'!"SE ! .Jety 8eqllenC1}..'~"·' "-~1' :~.1 ufaaon( 01hp.IY Sequence Bank "lal r-rneru ill till' dppllCc1tion t.my (IUr IIP(-itd- l-rom I bank statement I I information identifies sequence the data that has been deter' In example » Fron IIi'-rO'TI by a query by its Origin rnvoices the Identifier' "6" was set in the Orig column (.. II'lUllj.u bsequcnt If you want table. Figure .

House bk. Reassign.ffit. Reassign. won't be carried out in (Transaction but rather in the application 24 (() (Jali Ieo Press 2006. you can see the setting options under Second Step.::i::lliJJ~. accounts This Assignment From FI Informa- tion analyzes both the subledger accou nts and the GIL You can f nd the necessary custornizi ng entries • From FI Information (see Figu re corresponding been cleared docurnen ts in the document entirely.: ". Save you r entries. The actual document is divided tern porarily and the partial amounts paid are assigned to the determined hquidrty item.f. a workaround chains..:~'~_'_~N_"'~" ~..~ am ou nt will re mai n in th e origi nail iq u id ity itc m. By rnaki ng th ese entri es.. Com plete the table by filling out the fields CoCd. e direct re Ia- ttonship between a ban k account and a query se- ~jl.. an assignment to a Iiquidity item occurs even if the payment has been made only partially. alternatively.Retel'ant Gil Accounts Query Sequences "7 '\ of . 3.'~.18) ... Call Transaction FLQC6 in Customizing. of pcstrngs ' ' fig- """. chain have the complete Figure 3. (partial reassign ment) field..17 Query Sequence for Bank Account Change View "LiquidIty Cakdatlot) " QlImy sequence for ACCC!UI1! The second mechanism we'll describe is the Assignment from FI information." ~ ~.r~J~-·"'" it is corn men place that several ban k statement postlngs (1\1) are cleared coilectively with (M) in the bank subaccou nts.. Click on the New Entries button. This workaround trace the document If you check the Info Accts in Appl. yo u can en su re th quence 4..i'sms" @ FLQC? .~~_~~~~?s'. --~----- .. any additional items can be determined.ti~~g~~i~r . the assignment of the GIL accounts to liq uidity items (see Define Query Relevant GIL Accounts) Customizing.Nl.19 (ustomizi ng FI Setting. whereas the remai ning amou nt stays in the original liquidity item If you don't check the Part.. This In this case.~::~~~_" i> [J From . Acct ID and Seq.Defll1e @ FLQC8 .Defins Figu re 318 cue ry.h~'..3 SAP Liquidity Planner: Liquidity Analysis Using SAP Actual Calculation You can make the assign ment as follows: 1.rn3'" Figure 3. Make the followi ng settings: New Entries:: Details of Added EntnEH 2. field.f.19 shows the options available in this customizing tab In the upper part of th e screen."'i:~~f.. field.:..Bsnk81alernent . under Assignment 3.frDl:i5!flilllformaltcihi ~. Next.'k. you can make seve ral settings under First Step If you check the Part.:Jjnn4~~[£. Until that time. All rights reserved. FLQINFACC).~"P!11ft~~~B.' ... In the central part of the screen. no in order to is referred to as N:M Treatment ment chains without liquidity Treatment Customizing from FI Information sible for the assignment mechanism to retrace the docuYou can make the settings for the FI mechanisms in Customizing in the Settings for FI Mechan isms tab.". it isn't poseffort Therefore. " '@-FC6'ci3':'S~." If you check the N:M is activated enables you to re- avoid this problem.. you can use Transaction FLQC13 Figure 3. 'F't'Mt. field.. you can check the N:M Treatment field (see ure 319) a multitude In accounting. a complete assignment will not take place until the payment and the 6 See SAP Note 791744. (see Figure 317).

_ il 20080 ie a sh Inflow from 88IVice Figure ].darn 1. Ir or chains rncrharusrn.!~~:~~:.3 SI\P Actual Cah.~~~su. the Further If the field is checked. you can enter it in the Account dor account to the matenal field In thr bottom part of the screen (see Figure 3. ""~"-""] HIT '3 G0 881 A<. .-. are relevant data) till' '.ou nter problems. -.J~.. a company data In a 1111 ear. you The Further documents of document field from has the function C/l Lo consuler all clearing liar enr. Save th e entry..70 Accounts Items ..l~~ame''''' I't~'T' '·<'~.. to rnany clearing would trace on Iy the document 159999 be found would because the corresponding bd' I.~~MOO'w'·""·~eCI.. accounts arul material You can do this in 1.'l(COU n ling.~... If you Key the bank account and G R/I R account leads you via.ourits. To avoid these I nformat. since many items just one clearrng the Order is replaced document.f P~arr.8a185 revenues . order' refaccount (actual to the (. vant for Query (Transaction that mech.. . represent eJrl: u'. Add inonalty.. account tion usl ng the G R/I R account.1.Raw Mate -. cleared with GR/IR account cleared with are often migh t a large time delay and also. we describe assign all accounts application of funds items. you can use your own duri ng an implementa- be shown liquid ity itern is net that can be defined However.1ll11 ce aud COl'lf'spolldlllg the 11nal le~uH or incomiterr fi this tunr I ion as you call make the entry now. performance check account problems. eren._.'In':OLln Item would of accounts like transitory often clearing rng to cash . . ._. Information in the case scenario the <. als" Without 1T1("dIJrli<. Go to the table l.g~~·t:@. Malenals . hanisrn the cash flow d own to the account Raw i\I\.1Tl k 10 .'5~. the accou nt demanage- malion that IS relevant to cash accounting. _.3.'. GIL ac~~~~~'t"~o: .. on of Goods/I on nvoice second Lines step will (Secof the In the customizing item Define FIO(7) Gil Accounts I hat follows.. as this assignment dear... GR/I R lipid ITarp~ cash accounting exit modules tion project As a workaround.I. transactions These two are lin ked other transactions problems in iiquirlity Consequently. liqUidity vvitll f\Ssignmenllniormation 11C O. the assignment chains mateu- (for example..manner active' pusllngs doesn't always Cluster cou nt Raw Materials stock account For cash accou ntl ng. you can define 1/1P Red uction of Document TYPically.ulat icn (Cash Accounting) The se 11._. the material is the key source of Information since It can SCiUlTe- in FI.Accounts (sec Figure '120) should rreate a reference stock accounts. .uusrn From Invoices.uJlly via the GR/IR account) of the liqUidity ing cash Accordingly... to the expense Invoices in and cash accounting. field.ITe~'w" '"iD~rault\.. C I k Calculation· ccounts A ""wiF~Jsh'o.LJ i1nventoIY.. secr 01'I he the CR/IR by the purchase (for POs with- We will describe this in more in the iolluwillg fly order (f'O) rI(COU nt (for POs with by the matcrtal out arrount FOI' accou nt assign ment). in the the value Pus. Tech facts can both lead to substantial due to the assignment. accou nts d Uri ng the in the From detail Invoices del errruna potential you do. in this case.. fOI ReleYUU fan relevant Iy in the However....0 uqurdrty -.' 13(188 iRa'.Mp~~G'R~"'~~ HIT ':JOOOGO .1terial s 1 .ood'. .. . invoice..iquid ity Calculation with Assignment items specified 2..ligning : D . the me'. outgOing (goodo rwci pt/invoice IR account accOLnti'l?" cloesn'l YDU receipt Because the G R/ for cash is shown in the constitutes corresponding the actual liquidity provide sufficient information This assignment nancial accounting link between ... ~.-1 !II assignment). Because stock or expense the G R/I R account with doesn't provide .C'(Olld step of the mechanism (see From and enter the ilquidity In(oi/Ild/mil Acquisition non 111) from Finenciel Accounting since the in Secis often However.ng Evaluati ond tep) I'.1.19). now assign the amount related of the outgoi rig payment post a II its posti ng tram fer and retro items) accord- to the liquidity the Further item. is checked. "raw field. tile stock vendC a different key." .. P or invoices posted with a purchase clearing liquidity These accounts analysis. t account assignment. tabhsh a relationship docu merit chain begills with the downstream in materials YOII rnu~. PUs withou account the by using terrnmation ment use can be derived standard that traces the appllca lion of Hie tunds and transaction key BSX..

These sequences are marked as "C" by the system. Run the report (F8).~ uwhN~"LL."r~~:.$: Figure 3.l. Analyze FI ASSignments Figure 3..2'1) 2. .. The customizing and GIL Accounts set them again. Tables).&!t~~. ~- - '"\-~--~ ."'" "". All fight> reserved . In cash accounting.A. If you use the G R/I R accou nt in your company. Since the process is simi lar to Transaction FLQ8. .4). The totals records can be excluded from the deletion process so chains for GIL aCCOL! postings an d subledger account nt z6 ~) Galil eo Press 2006. .if!'nk8tat.. You can run the Delete Flow Data report (RFlO DELETE) as follows: 1. Enter the restrictive information 3.'.3 SAP liquidity Planner: Liquidity Analysis Using SAP Actual Calculation then shows the amount in the liqu idity item Raw Materials. t.Setti'ngS IDr FI Mechanisms [t\. Delete Flow Data . - - - .?ifh:~~tr~:q~.lil'igs '. you can define the query sequences necessary for the assignment mechanism From FI Information.22 Customizing the Mechanism" From lnvorces" (0 FLQC7 ' GIL Accounts Relevanl for QuelY postrngs (accounts receivable and accounts payable accounting) are hand led separately. 1._... . as shown in Figu re 3.. These sequences are marked as "0" in the system. we won't repeat it here. You can find the necessary customizing activities under the following 2. 3.. menu path: Assignment· From Invoices (see Figure 3..20 in account 159999. you will find three second step ofthis item Denne Query Seq uences. you can den ne query sequences for the mechanism. Tools Under the Tools node in Customizing. .. InformatIOn Acquisition from to the customer and vendors. Using the Customizing In the customizing item.. Make the entries shown in Figure 3.. Save the entry. Rebuild Flow Data . 3.1> 0 From Fllnforrnation ""'U From Invoices ' "~" cc @ FLQC13 .._ ." .:~B. and the in Section 3.. 1. the mechanism traces the payments vendor accounts as well as to the query-relevant counts. From Invoices analyzes the posting data from vendor and customer accounts as well as the GIL accounts in two steps (see Financial Accounting regularly delete transaction or flow data that is no longer used. Call the report via Transaction FLQC9 2. Click on the New Entries button (see Figure 3. it is important that GIL ac- mechan ism evaluates the expense and reven ue Imes of document so that you only lose the assignment history.tE:~ Sel.erit . you should The third mechanism introduced in this section is called From Invoices. Starti ng with the customers the invoices in the second step. Define Query Sequences (Transaction FLQ8). .21 Defining the Query Sequence "From FI lnformatron" let's take a brief look at these reports.~_~l~qi!.. Although the tables in cash accounting aren't comprehensive (see the following section. reports that support your cash accounti ng activities ..21.22).0.. J t:::lSj"lSlc . In the f rst step. you should check the field. . You can restrict the deletion process to individual items for the dataset to be deleted in the individual fields (see Figure 323). items Settings for FI Mechanisms Relevant for Query are the same You don't need to as those in From FI Information....

let's use the run the report look in the background.----T---------------.1§ 10illl' tolls Lable and tions.ls Tablr IT1 F '. You ZBUKR LQTYPE Paying company should Now can alway.11:.IJE". related DMBTR t in transaction rurrrru If hnes and the documents 01 without to the actual liq uidity items ..AP ActlJ"1 CJlculation-FI OSUM 2JlJi~R IBH~e '1000 IOfOOt-02-G-W-4--~~~---Figure 3. Sou ree symbol mechanism The third the Analyze CHAII\!) that FI Assign rnent you This report (RFLQ_Flsup- Hl<ONT LQDAY GIL account date currency can call via Transaction and I rnplernenting FI Information.23 Deleling Ilow Data that they remain In the table for future analysis.----------------_r----------------BtmRs LQPtIS liJtrG Figure 3. the from the previous you acti- code Item of the ds. important fields 01 the totals table are (see FacIf(H:m~n{ltr.- to 2005 The must Figure 3 24) n_i~.-----_.FLQITEMFI www.sap-presv.25 II'w Items Table.~·~-_p~~n - H I'J!) TI~I.3.----~--------~----r_--_.25) of the documents in the global process zeu KR BElNR Paying company Document accounting code (of the fault n-('IIl~. .ignillen t for comparative during or when Business area liqUidity vate cash accounting which course of the year for attention to is you need the entire repor1 we'd year as a data basis.to '01 III 2'O{l5 and the 31 I~ most irnportanLfields.(jtn c~ieg_fKy" . Flow l. are the 10- qJ:. into cash accounting and actual As with are shown mechanisms All postfields of the line items table are (SPf' I'pfer to bank accounts as actual documents. we'll the line items describe In the tollowng of tlwsf' sec tab b briefly the structure une 1. c ecoruo BUKRS LQPOS TWAER LQDAY Company code l.3 SAP Actual Calculation (Cash Accounting) Liquidity' Calculation: Delete Flow Data Tables The most important tables in cash accounting table. you need data analyses. like to draw your report.c orn 27 . accounts online updates. The assignment the re- number constructed updated backgrO!Jnd documents ill the same way iIS the directly Y()LI should run this report in the document) d ocurnents GJAHR BUZEI BUKRS GS8ER LQPOS LQOR1G I=iscal year Posting Company item It is uspri whenever year or year. Figur'e 3. iLQC14 Payment Transaction Amount Arnoun ports YOLi in understanding ment mechanism From the assignon lists lines TWAER WRBTR Depending the report in local current Ii the selection actual with criteria you have specified.)11 10L.iqurd ity type Business area Amount in local currency Amount in transaction cu rrpncy at the Rebuild Data report You GSBER program RFLQ_REBUILD transfer old posting (Transaction docu WRBTR FLOC10) to retroactively accounting rnents are de- DMBTR The most important from finunrral ings thdl updated the' V<I.iquid ity Hem Transaction Payment currency date rode Figure3.

If none of the item the original liquidity started. The first query that fulfills the condition mines the liquidity sidered by the assignment won't be changed. The assignment mechanisms can be complemented query sequence consists of one can freely define. you will find a func- of financial accounting and tion for manual assignments here. change the liquidity The execution item. you will find the three assignment reports (see the next section.4 Cash Accounting Processes men u for SAP Actual Calcuunder Corporate FLQMAIN Finance (see Figure quidity item. The task of the assignment mechan isms and reports is to determine the correct liquidity quidity item 01' of the assignment ried out by ASAP reports that allow a restrlction to change a liThe rethe li- dataset to be evaluated due to their flexible selection options. Only a succ. The use of variants enables you to specify default criteria. it is important to know that the three reports run in a specific sequence. The cash flows displayed are only until the assignment mechanisms have deter- queries meets the conditions. You can use the following reports for the evaluation . As already mentioned in the Data Nlodel and Master Data liquidity item is as- Customizing SAP Actual Calculation in Section 3. The liqu idity item cor- during an online update a default signed to each actual document. means that you call make changes any time you like.:~-sl~it~. In the Transfer area. .. All rights reserved. or the GIL account line items. Subsequent queries aren't conmechanism.3 SAP liquidity Planner: liquidity Analysis Using SAP Actual Calculation 3. The acquisition of information is increasi ngly refined from the inforrather general evaluation of report Bank statement or via Transaction -··"i)·"-f:j-.3. the vendor or customer account line items. This flexibility is made possible by the technical separation (update into cash accounting) cash accounting. you can define queries.~6 Application Menu of SAP Actual Calculation In the ASSignment area.. After one or all reports have been executed.. A 01" Information Acquisi- tion ASSignment Mechanisms) ments to the liquidity application that assign the actual pay- items according to the source and of the funds.essful assign ment can mechanisms is carto the mined the correct liquidity items. The first mechanism uses the bank statement information that belongs to the line items for evaluby query sequences that fu rther refine the cash flows. The query sequence refers to these items with the first query If the first query is unsuccessful. you can perform man ual transfers between the liquidity items..nent~ --~-i> [J Transfer F::JSAP-m-enu: 1) 0 Settings t> [J Information Svstem mation to Data from accounting information can be evaluated. You can find the application lation inn nancial accounting Management 326) 'V . or separately to determine ports must be executed in the backgrou nd and can be used simult. For the other two mechan isms. Data from invoices If all three mechanisms are used. The Inforrnation System area contains the most important analysis reports for SAP Actual Calculation. This Figure 3. the next query is deteritem. In the Settings area. Bank statement information ".aneously 28 (9 Calileo Pre" 2006. Data from accounting . You can execute all three reports in a test run. Queries are rules that can be integrated in the assignment reports mentioned above.. Each assignment report processes each selected document only once. Information and Acquisition from Assignment Mechanisms the corresponding liquidity item by more queries that you ation. you can immediately obtain the results of your mod ificatlon. to Data from invoices The reports can be re-. are used. item that has already been determined. Moreover. This default liquidity item is a revenue or expense item that doesn't contain any further information preliminary yet. so that eventually the cash flows with a high content of peated at any time without any technical restriction. responds to the algebraic sign. It is the task of rules to determine using conditions. which are linked by the clearing documents.

5SIG_BS) Statement Information is used to evaluate actual docuthe items of the ban k ments that refer to a manual or electronic ment..>! : I nucmes-.lmI1iUl BUSH 119 (1"8 rtna I SS to 10 10 D81:'ltitre-(:lliHrf "'~f'(o.~i~.di!iO. G>..COCd GAS ~ il. ! . proceed as follows: 1.A.I! to to to rc l:el-'~ i iCFl>li~ LJ~.. the referen ce to a bank statement of several table entries and is summarized lIqUldlly Item 1100vn Cash Ili~r]W from Sales Gor. the bank statemen t table is accessed whenever a line Item is analyzed ~ FEBI<O I> tlus. . ~T~_'~ __ ~ • - -.... __ '---~_ Figure 3.mQIJ. Tile report runs througil statement and deterrnl nes the liquid ity item on Ihe basis of the reference texts and other in forrnation of the bank statement.orelgn 8Ijrti..327) Edit Uuery flank statement header 1 i~A¢~:..V . Edil Ouery Make the follOWing or select Transaction FLQQWI Jr1 the table (see Figure._ ~_ __ ~_ _ _. cunree.A. For this task.5: CL)de- ~ E~8m81 tr::ItV.that is. Tlus string FEBI<O and FEBRE) are evalFigure 3..corn 29 . - CI'~C~._ .4 Cash Accounting Processes Information Acquisition from From Bank bank state- A query (rule) for the mechanism could look as fol lows: An incoming payment is provid=r' with business an transaction code "051" of Deutsche Bank The note to the payee reads "Invoice. L..tlng a Ouery (B5) and the selected fields (hom uated LIS i ng th e q ueri es.L./f'(lde 10 I~ to jrd'." Aow from Sa les..ctl'iIN ~MiIUJa.Ut~trUi.Fl... the queries and query sequences The proglam accesses only the line items tables FLQITEM (with reference to the bank statement).t?: G.:_:.Oll FEBEP ine item of the ban k statement ~ FEBRE I~eference records for an item item consists into a string Name . To do Based on this information.I) POsiinl) Ip'rj BiIt~k re-rei~I.rylO r·~5H nm O~ Ortgln iJ" 10 lfi.I~t! CI'I~Ch j-..- 3.8nC\' 10 10 IQ (A.W Cash Intlow BelleS Usually. Because of the reference Lothe bank statem ent.:_.!uldr'slID Qu~!y.1 ouerv <.'nJ.27 Ed. ... ".ctll::n IllI~.:"I'lItdlrl" C ::Ir(IJI~t1onMalnl. It uses the customer-specific rules." The query is created in the application menu. P(ls!r(lg COlnPRli.28 Entering Conditions In a Query www.~_~.f1S once the bank statement has been entered. scrt F.ceQ .\. amount is displayed in liquidity item "110000 Cash 111- Bank Statement Information The assignment mechanism (RFLQ_.:ll.9djj:.1.. Choose Settings· entries ASSignment from BS .! to 10 to 10 . Edit Query Qu...sup-prcss..' _ .

From here. you can then automatically 5. you can access the bank statement directly by clicking on the dccuproment number.31.28.29 Creating a Query Sequence result is displayed in Figure 3.' Run the report as shown in Figure 3 ·30 Statement Assigning a uq u id ity Item on the BasiS of a Bank to the quely sequence. No condition Item field. To do this. enter a description for your 10 and assign a liqu idity item in the Liquidity 4. House ban k and Accou nt IOta with the query "Cashinfiow. Transaction FLQAB. the re po I-t is restri cled to th e entries defined in Customizing Figure 330. The assign ment of queries to query sequences takes place in the application menu: 1. 3. click fore. 6. Enter a name for the query in the field Query 10 (here: "CASHINFLOW"). or via the query sequence that you have defined in Customizing (see Customizing 5AP Actual Calculation slgnment . Choose Settings· ASSignment from BS • Set up Query Sequence or select Transaction FLQQB5. and the first query that determines item. Then. as shown in I=igure 3. The cond itions for this query can be entered in a separate screen in the form of select options. A. Com pany code." The Figure 3. From Bank Statement In on the button marked with an arrow in Figure 3. select the query "Sequence for German Banks (German_BI<)".3 SAP l. .II subsequent queries are then ignored by the report. There- i 1 09£10 Figure 3. it accesses the entry def ned in Customizing (Reference. Click on Execute (F8) to return to the initial screen and save your entries. and starts the query sequence "Oeutsche_BI<" that is linked in the bank statement. is entered into the Note to payee field using the string *1 nvoice* and it is also entered as "051" into the Business trans code field. you should place the specific queries at the beginning of the sequence and the more geqeral queries towards the end. 5. All rlghts reserved.31 108£1 CASHINFlOW Mechanism INIT_IN X 1008 100002083 2005 1 EUR 128 aau. US l1. Then click on the Queries folder. You can define any number of queries and assign them to a query sequence as the program accesses the queries indirectly through the query sequences. or press F8. Once you have started the report. or press the F5 key. the amount report finds company code 051 and *1 nvoice" in the note to payee 50 that it can assign the corresponding in liquidity item "110000 Cash lnflow from Sales. 2. 3. Save your entry. In the bank statement (see Figure 332). The report the liqUidity cesses one query after the other.lquidlty Planner: Liquidity Analysis Using SAP Actual Calculation 2. The rule specified above You can run the report in the applicatton by selecting AsInformation.29. In the table. q iJery seq uence). assign the Cashinflow query For·fu rth er clarif cati 0 n. Using the Change and New Entries buttons. the company code 051 is shown as well as the information" Invoice" in the note to payee These two criteria are stored in the Now you can add additional fulfills the condition queries. 4. has been entered yet.esultfor ASSignment "From Bank Statement" 30 © Galilee Press 2006. The queries are automatically linked to the report vii) Section 3 3).

Jt.3. Then the assighriittri't rrWtcMil~lsm..00 20 nT ~OD5 20 D7 20B5 Invoice number 1890080000 Involce data 20 or 2005 Bl'd 81 8~.Vlf .}5.h. fIi.Ban k Clearing Accull1l1 Loan Account..lnCf' lolal {lei)It::· Total Ul?'r!it:.Hgu_r€ .$I:{~.d HI. a llquid ity item to a payment by tracing the docur-ien t chains.1'..<.'~~it~~l(:'r. 2a 100 I Loan LI -100.W. report . Calle scen<l. FLQ_SAMPL[_ASSICN_BS item.\p iJ!/J tG:-:t Pi- :qr 3m £rCD:UI.t.------.y.t~.~. . aC:Goqn~ing".D Ai ! ~FJ"i riUHlft~!i ~:.33 Document Chains and Asslgnnlf'lli Assignment.~XC(jUH"':_ ~.I!.'f". tron meru acqui1b 200 Loan Redem -200 ~--: I" 11'I"I[I.se DO -------. 10 'I ~--f!W)! 1 lEU ~Ig :=:t3t. we'll first describe the information sition U'> fig From FI Information. The document reads as follows: Bank. the qrwl-. '.'1anr"fi 16 51)1j. Er.I\cct I~' :.33. BTG ".33.Iii nt] h.------------------------------------. in thl' function mod ule you call '>ee whether d liq uidity item could be cleterm ined by assignments of the two posting transartlons are illustrated in Figure 3.1Q~ar:p·q~~4.'y Ilelll".'~Mnt ~I'. From FI Information FI documents ing Transaction FLQAC evaluates accounts iI'.iir>i:h~·l*Os.slart account. and clear the ·b~~..' r. The . ..h.--------------~--------------.y special cases and exceptions.:.Qr . _L ~ ness partn~r.ting records in fmanclal ..-1in 8arl i n BUSl ___ ~ ~ I ~o 000 00 nn- ~51 [~ 8er"..II'j.-. Regardless of whether -1Bank ea nk su b"CCOlinl 2c 100 1a 200 Vendor 2b 100 LP INIT OUT -100 -200 100 2c 200 2a o o The artivation occurs th rough the user exit en try in the neldbit Mod ule (see Figure 330) the query "pquence was successful.:. the user exit always '100210 2001b starts ilttf'r the query sequences..-t: Cla1_8 ~8" CI ~C.9. t. '.~. a new entry is generated in Table FLQITEMBS (with LQORIG = B)_PreviOU$ II Vendor 100 2a I enlues are marked as old (XDELETE = X)_ Moreover.---. IS o "]_: ~ Rent LI Rent m Invoices ---- the totals table FLQSUM I adjusted accordingly. We'll clarify th is process on the basis of 3.~. Contrary to the 1_ An Installment is paid for a loan. The assignment rnechaor us(GIL rusrn (Rf lO ASSIGN_FI) that you can call in the apphcaIii" Figure 3. In the function module all nelds of the structures are available Additionally..00 8"3 500..' ~":nllH? hr.-. item with a user exit.¥. . The document cllairl redcj<..(~~ Figure 332 B~nk ~ti1I"rn~nt "Cashintlow" query 50 that the cash inflow can be easily addition to the query sequences.I's <o that in the user exit you may have to pro- gram Oll.':l~l:::o(~t 1"1 ~f-. (JI~I- 120000.4 Cash Accounting Processes [i. as follows: Bank-Bank Clearing Account= vendor> Expense Account."!'._~r:~ h:H~I(!e !ii_.C. e.lc!f:'f -:. well as vendor and customer accounts).En.~fl.s(' t":. /-\vendor invoice is paid. If the program assigns a new liquidity dem to the actual document.('"Vf_(:(..hain assigned to liquidity Altr::'rnaLlvely or YOLl item 110000.r:to::. In can deterrn i ne the liquidity module 2. nnrn: pq' lfl::'<1 Be!:f! fll'1 n~J bal . The account Copy the function logic fOI Into the custorner-specrfic determining names pace and program the the liquidity queries. Beckel E:~r' 111 23 _ i)Oi].~~~n~ ?"_' .i) . Intormation Acq uisttion from Fi nancial Accou nting In this section.v~~d.~ two document chains .

.. Access Example (1): Once the report has started. or click on the button marked with the arrow ill Figure 335. Assign to the query sequence Total by 32 © Galileo Press2006_ All rights reserved.de_~ntJ. you can define your own conditions.c" . L Account field. Enter .:. two examples are used to further clarify 1. Assign the liquidity ltern '·3200CJO Redemption Loan" to the query (see Figure 3. define the condiEnter the GIL account 62110 into the G/ ensu res that a debit tS number."I)'. GIL Accounts Relevant for D~. item. tion as follows In this example. A GIL account or a customer or vendor account number is displayed in the Partner field. look at this potential solution. Enter conditions for the query. tion in Section 33)_ This entry ensu red that the new item was determined docu- C:. Den ne th e query by provid ing an ID (Q LJeryIDj and a text.~~ .35).. menu Assign ment from FI • Edit Query.~~~ .34..~_i. the use of queries provides a good solution. You (an also access the By double-clicking on docu ment interactively.oan R 320000 Query (FLOC7) (see also Customizing SAP A(tual ·'310000 Cash In-Aow from Borrowing" by the mechanism.'.I. Que_"I(::~Cd Name ':1 I~ LO~NREDE" . The Query ID field contains the acitem in Calcula- ". item The However. 2.35 Editi ng a Query ment that contai ns the GIL account for the correct assignmel-lt of the liquidity original the document mentation amount. .. the item in the document."U. Then save your query_ _?p_~~i~. the account type. The DocumentNo field displays the accounting L'_qUl~'_l\'_ltem . This field selection enables you to define optimum the query Redemption selection criteria. This is followed year. In the screen that opens (see Figure 336).Example (1) The following th is process. If in financial accou nting both borrowing but cash accounting and redemption are posted in the same GIL account (here: 62110).3 SAP liquidity Planner: Liquidity Analysis Using SAP Ac:tual Calculation 1880 uaeee06211l3iJiJ HIlT_OUt X 1888 190902084 2085 2 EUR 288. requires them to be handled sepaLet's rately.s~i!ii~~~ ~] 1':]0 C'lJntijU:o:ns ['<I~!~nl?d Figu re 3. Th is characteristic quldity item Redemption. posting that is posted to account 62110 shown in li- reason for this confusion is that in FLQC7 a GIL account can be assigned to only one liqutdity item. error code and text. _~. account 62110 was Cash In-Aow from assigned the liqu idity item "310000 Make this entry and carry out the transaction by pressing F8. the transaction currency. you'll obtain the result shown in Figure 3. 3.34.80- S 112110 Figure 3-34 ResuIt for Assignment Meehan lsm " From FI Inforrnation" . and the partner.S".. Use Transaction FLQCC1 or the application Settings· the transaction.tjon L9._.36 Entering Conditions 62110 s The conditions of the queries in this mechanism refer to header. According to the definitions Borrowing" . document line. the liquidity Loan should have been determined. Press F5. you can see the default liqu idity item IN IT_OUT that was generated count number that was assigned to the liquidity Customizing under Define by the online update.~..o. and of the fields of the document customer and vendor master records. GIL Account DebitiCredif Ind Figure 3.~cri~ll_OEE __ e d em plio n t.5" for debit posting ill the Debitl Cred it ind field. according to our exam pie. In the Old Item field in Figure 3.. Define a query for this assignment mechanism by performing the follOWing steps: in the case scenario. you can navigate to the docuby the of the flow of funds. The report has correctly determined Redemption the liquidity item.

tnl.11l1OW11 thr I'.':'--?.he "Reut") payal)I[-\ I cpoi Figure J.lfed B}~it!illMt!'" i1flF!L._.3..·3·~2':.~$'J 'Iifm. sequence. Figure 3... lt~ nil80B .J:n:y 2DU.-.il~ ('E::'.r__.) Save yn u r e II try. query sequence Total is consiril'rpd in the Ie the menu.39.~.NREDEtl "-~ 5?. Set up Query FLQQC5. through l suhlcciger NJ.epor~ FI Information" Query J\ccount tipe Customel to to to 9999 Vendor Figure 3.~ ".~~"" I Queries.41 CJndii ion lo r Query "Vender" www.I. the assignment mechanism accesses HlP rouditions The result To Irlte!:"I'ate the ceed a~ ricscribed into the query pro- of the query IrI sequence Redem ptlon.1UP). / "...IU':::I'l('~ ·E~jlblodl.wmllnl of Uqlllt1ily --.E1rt1~ljj. IS returned I.-in-![p._----_. The database be adjusted dccordlng to the results Example (2) The assignment mecharusrn 3.---_.37 Integrating a Query into a Query Sequence .--~---------~----_.09· 7 No LlqUldlt.~llh INll_OUT !11Q1l&:d P!f<illl1i~l1t11Dyaw: Xjl000 loeIlO:?OS'~ 2085 Jit\'i TCtij:T :: EUR 8tlGV!1t.Jin1!1.O. the results are thf ft'pOI 1:0 the database.B.rT--. The result -ss 1&U_F 1 is illustrated in Figure The the error message "No item INIT_OUT Liquidity Item" and for default is displayed.U.DO E r\~d~ p:1rtne~_1 S .It<l1ri C.--- LO!. ten as you Hem on Sasl" of Fl Do<:um~n!s _.!h. is (iIS in this section and in tnjormenoa AcIn Section played Figure 3..~:&8A~$400#tli6 YI1i<RI:t.Wtl' f."'O'.a~T(l"'n~r.lL· disptayed written accordi ngly. (see Fig UIe).._'-- . that run Instr ad. like..it:J.l'port "From Fl Inforrnatron" with Query Sequence Fxample (1) .sap prl"SCOITi 33 .r__.__.:'::t~~T~:::'='~~~~~.1J."-~ Code this is that the report cannot the downstream (IlL accoun ts (in example Report ·rrom FI lnformation" with Query Sequence (2) th e expense iiccnunt ar counts i.(L ~.OO· 180. It •• Figure .DD~-i.l B.. !ttth!i'W]ll.m"~_"L·~'·~!>:. Th pn start th e assig nrn ent rn e ch an i 5m From ~ I I nformation ure 3 (8) Uqui<ii~f G.)lf (._----------.1~h Accounting Processes GESMIT C Query Coed :rl~. deterrrune The reason ~.4 Due to the condition required liquidity item 10 LOA I\] II FOEN\ and rlw .1'11 Fu) 5MIPlf"_ is started again.111 - j Figure 339 lid Result for r..40.4 (_. in Query is determined qUi.lilln!) 110m Bank Statement 7) InformatIOn 3. Sequence query or selecting from Assign ment from Since the port. ~01YBt".38 for document or accounts evaluates the chains that run through receivable documents accou nti ng.~. using Transaction FI .tf!)-lOBO tutl lJtRtr: f)).------------------I{~.lI.'O"" . You can repeat t as of- :l!£&1!li A""'. is started as an with query sequence Total (see Fig- I f the report u pel ate will run.-40 Result [01.cy E iitdrdbel<t 310600 1080 1000 Second 4lfI)D09052110## INlT HIlT_OUT _OUI "From '1800 10000ZQS4 '1000 1508000041 with 2iJ05 2005 2 E/JR 1 EUR Sequence Icx~lllple (2) 2110.

The report has correctly determined corresponding amounts. create a query called Vendor and integrate it into the query seq uence Total.m "From Invoices" 34 (Q Galileo Press2006. the report deterrn ines the downstream To do th is. For the third mechanism From Invoices to be able to evaluate customer and vendor Iines. Proceed as described in Example (1) The most important 1. the cash flows must be parked in technical buffer or stand-by items. . From accounts.00188. the liquidity items and the restrict the number of vendors. All rights reserved. Enter a condition 2.Dti- Figure J. A more critical evaluation can then be carried out using the report From Invoices.42.3 SAP Liquidity Planner: Liquidity Analysis Using SAP Actual Calculation 320880 VENDOR 1800 1 naa LOANRECiEI-1 VENDOR rNlT_OUT INIT~OUT I 188B 180082884 2005 X 1808 1508880041 2085 2 EUR 1 EUR 200. tasks are to: for the query Vendor in which you Paying 9oITlP_any Code Figure 3-43 Assignme n I Mechanio. Start the report You will obtain the result shown in Figure 3.41 Final Ifesult for Assignment Mechanism "From FI Information" only until it reaches the customer or vendor accounts. there.

t tn rr . stores lines that haw led to the individual iternv dpi:f'fmined ". .nent report I nvoices. the the database. .U. by the in Table FLQITEMFI_ spondinglv.1 01 THER (or !Juner items) down to the lowest level Thus the liqUldil~' itfm is determined. are marked However.0"Ouerlilip:'.11 '-11i. of the third mecha- step -.th:is'i:htrd~epon: CRFI_Q_ASSIGNFI or Fr6'm ~h~bicesjh~<th~ Intorma. GIL accounts such as the CP/lf<_ account SAP Auual document If both described in Section 3 3.ldhjl~~~hi ~ £!if{~.' <y. Calculation. the item is a as shown in Figure 343_ The I:xit F8_ ~tpp won't be carried au t and the resu It will If l-he liquidity Module field is filled automatically. In addition.lf!pNOYfj?<~ :ri'i~ lqfJt'r~JIlo'i:ttl." The entries IS are marie corre- Wrlttrf. you should use both reports.. .'.r It'fUI 1'11. INf"11 bufFer Items.]( eXpt'II~(' ur the a'~!hn.:[{iii~J~ .Jme total chains that are posted GIL and that it assigns 'lax 10.1 hr kept in lechnlcal Next. ilerll nfo accounts of 111f' 1111'0 as FURTHER? The concept are marked as f-URTHER is Here it is are al- source Invoices indicates thai Ihl' '.PtllI11. Rp. .el (PC)) . _.iii. by pressing be wn'ten into the database 2_ Then run the report buffer ilem. the second check is activated.electil1g Assignment· stork accounts that provide brtt(. '.1- rnenu Attrrnalively. The resulting the liquidity ". report lum i n j'NO separate steps. .3 4 Cash Accounting Processes --32GOBD 127800 Figure 3-44 --·-I---+---+--------f--f-----+--f-----+-----I---I--+---I----------\-1000 LD.-"Oll. the liquidity item is determined. item amount is then dISplayed Irl the payment ment to the correct I iquidi ty item.'. the document that the second chains are as FUR- thef1rststep nism (i=ro'rnlriv6fcti$)-~ . Customizing as FURTHER. If the docuand vendors. As in the traced alloss all info account. but is stored the as in In the database.. . acquisition You can find Invoice from using this the should replace the G R/I R account look at the information From cle2lring account material by the F'urch.rse 01. Is the liquidity are subject liquidity to two item? items. program The result is not the source symbol "D.uffrLibll to know that reconciliation way" info accounts. the (gross display) you can define that thf prop. by using the following rnethamsrn: lj\1wvv_Sap-pIE'. you o:r\lv'rl'f:edt'D iJse. You can change documents initial understanding 1he Irnrdt'- mentation.$[. flows m~I..1.tnagl'. you can use Transaction FLQAD_ The lion for cash accoun ling.10-1 Note that correctly the assigrlmenl analyzes cash flows to report From FI Information document . nO'11 accounts (source symbol From "D") was deterrmned The program hy 111(' IT'P{ u«: f'lltl'[ desUlbE'cl In detail in SAP Noll' 614240. :P. marked with successfully determined table documents . Assignments· u\e Iransactton t nvolces or the menu From Item a buffer and proceed as 1.11 e the m(:'f hanrsrn diredly From into FI Information.'arn wh rch is rlH:"I"ly chclln~.aIJ th. Are ihc accounting items that have led to a liquidity marked that The result The IS displayed symbol in Figu re 3 44.j I'll:· Inll. By dorng so. • • Y .: f- ' ' -" . YOLI can detei rn I ne report oy '. Note: It yQJI bavre. 010- IE .I>IREDEt1 C 1088 100882884 2085 2 EUR 320088 -101')8 U0000475000-lt-# D VENDOR I 1880 15800088412085 EUR Result lor Asslgnmenl Report 'Trorn Invoices" Gvcci 11(1. .. . tion and for the implementation for a better of SAP Ar lual (_. Regular evaluates accounts ment chain (see Figure 333).[. chain Me marked iFthe is to be further traced.. In Hw first step. The hqurdtty checks: In the selection assignment path mechanism. follows: screen of the report (see Figure 3..: tion iscontaineqirs I hcrks are completed fir'it step.115. The sales tax lines are elimi nated are added and the al1101111 ts through accounts cleared to the remaining lines that Iravc lilt" ~.. second are entered.. I f the item is not a buffer the Query Seq uence and Buffer I tern tiE'ld~ item.43) the buffer item.'1)0 0. From cou nt. successfully.~~_[nnl 35 . rri~th'~ni5mFromFl ~ .[.' ~ .e'sethngs correctly. To start the Inflqad The totals adjusted progrJ(n. Complete of the report. contain customers cash In Customizing.. Grey I (Jlj.

_. Trans. reporting is mapped in SAP BW so that the analysis reports in SAP 1</3 can be used for analysis only You can find the analysis reports in the application men u (FLQMAI N) by selecting Informaseven reports 211"" that affect the transfer posting. in the fields 3._.. o~tinll . . You can use Transaction FLQT1 to perform a man ual The transfer posting document a financial accounting must resu It in zero... vidual document rate node called Transfer Posting. with the source symbol "M" in the line items table FLQThe totals table FLQSUM is adjusted accordingly and the entry is displayed in Figure 3.. Figure 3-46 Iotals Table and Field lQTYPE 36 I):l Galileo Press 2006.-iio--.~'~::=~~. In the fields Pmnt Date and Trans.45. enter the payment date and the currency in which you want to carry out the transfer posti ng. All rights reserved. You can enter additional information Reference and Doc. It represents transfers between liquidity items withi n cash accounting. Save the posting.50.p~_~ting-_. you have defi ned a separate n umber range in Section 3.ftcations of the manual items transfer posting in the lower part of the screen..._.-. . enter the relevant company code. as well as the amount tion System. . ~B = Bank statem ent item in FI '" Further actual docu men tin FI = Manual correction 4.NSFER Doc Header Text Pmnt Dale .3 (see Data can carry out the transfer posting as Model and Master The documents ITMMA Data)_ generated in this way dre updated shown in Figu re 3. You the system automatically number. transfer posting The application menu contains a sepa- transfer items in one document. then the liquidity and a descriptive text..--r~~-~Sfe-r .. Currency. the manually assigned line items are marked with the source sym bol "M " The totals table is adjusted correspondingly. Enter the additional spec.2095: 87 Manual Assignment use Transaction Manual). The following available.'-:r. Proceed as follows: 1. For this transaction.a_nsfe. First enter the company codes. Analysis Reports As already described in Section 3_1. the document. l1@O' i1200eO .yurre~~L_ :usri rhe manual assignment is carried out as follows: You can FLQAM you can manually assign a liquidity item to a j~=~HiloE=~y1~B~8--~.r::hS]~p~l'L__:Jj. This transfer posting doesn't refer to any FI documents from financial accou nting. P '20..Header Text..46 The field LQTYPE displays the line item type There are th ree different typ es 2._.3 SAP Liquidity Planner: Liquidity Analysis Using SAP Actual Calculation Document Numbsr Referenc"rR.. OBTransfer Posting payment document for which there is a line item in Table FLQITEMFI or FLQllEMBS In the database. As in you Include several Once you have saved assigns an indi- document. 5. and Manual Transfer Posting (alternatively: Assignment • _.Figure 3-45 Manual Transfer Posting 11' !~~~~.'. In the field Paying CoCd (paying company code)._~5il.

referred 'I'd T9rfurth. describ. the settings for !ntpr- il.5 Conclusion r... you The report RFLQ_S004 nal consistency check. History The report History (Transaction FLQLHIST) how tile liqUidity items were determined cific oocurnent. ln acidiLion menu to the reports contained the rollowlng in the application auxiliary reports and Customizing. interactively Here too. Payment report The report RF LQ_RF PO RT (Transaction FLORE P) is the payment report. Gil accounts list (Transaction FLQACC) the GIL accounts by separating actual aclrorn Info accounts. 1u lilt' query and. are provid eel by 5. I t .."{to activate SAP Actual 'trons destri~tid displays . chains along which the assignment mechanism From program totals-line items '. Info accounts are accou nts that were deiinfLI in Custornizmg Relevant for Query.)ci"ively down to the dorur ient level.11. ~ Consistency check with tile totals table FLQSUM.Tequiremetit~tha:fmJJ5tbe ih:. Iota Is list The rre'pori' Totals Iist (Transaction Fl OLS) displays the data ' Lali Dill chronizes the line items from cash those from finanrial accounting.. From the results list. You can go directly wiltl :''11' corresponding Gil accounts list 1111' eporl r iillilly!es r:<)lIlIt'.'!(Loun ts. Queries The I eport Queries (Transaction FLQLQR) the queries querv and. he query seq uences defined by you along queries.pl ccted I hp report provides The report RFLQ_SOOO is a check report lhdi' • Compare line items with Fl The report RFLQ_S001 ment arrounts per liquidtty Item in the interval that (by double-clicking) chroruzes the lotals records and the line uems is a ch eck rcpor I 11.lvfgate down to the document It·\I("I ...}t ~.the{)v~rall :erOCtss and system integration vv'l':gljo of S¥\P'UqtHdityPlarw~r. tile linp items from the line Items tables.3. Use this report to view the payments recorded in cash accounting whose date I~:rontamed " FI document chai ns N analyzes the FI rl rnu . . If necessary. P: .5 Conclusion an over play:. cusrorntzeltandusejts functions appropriately. you can navi- gill(' Intt".~usti)Tl'It~mg a:ird the fu nctronallties 'HI SAP Actdaf'Cakutai:triG/Her6 too. the mdividual lhis den ned by you. list (Transaction FLO LI) d is- 3.wefeexplail1e{. bank accounts are under Define Gil Accounts actu.VII payment in all interval that you have previth e total of pay- ouslv 'lOll .nell I The report RFLQ_ITCHAI Fllnformation ~ Reconciliation runs. Usudlly. I.il .. Line items list I he rr-por+ Line items .actjvate Calcu!a Ihe r Jmt Query sequence d ispl"'l': I tinn. make 10- changes in it.L iftgTeat detail and the case seenarlo wilS. You can go directly to the 11 necessary.ms.ed the technical sec- . displays for a spe- I:n thrs cfuap:ter wehave providedY0!1wifh Yl:W9f . (Transaction FLQGRP) '" Query sequence imablesyou tq.er chapter understanding SAP Actual make changes in it. . it~.~~r£uJdtj6ti'(tas'Aa~C6U~th1g). erh~ subsequent the.ynaLCOlJll11rlg h ''Ie selected.

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