Attendance Management System

Project Report On

“Attendance Management System”

International School of Informatics and Management Sector-12,Mahaveer Marg, Mansarover, Jaipur
Submitted By: 1. Saurabh Kumar Jain 2. Uma Joshi 3. Bhupesh Kumar Sharma Team Number:-15

Guided By Mr. Vijay Gupta Assistant Professor, IIIM, Jaipur.

Attendance Management System

This is to certify that this report embodies the original work done by Saurebh Kumar Jain, Uma Joshi and Bhupesh Kumar Sharma during this project submission as a partial fulfillment of the requirement for the System Design Project of Masters of Computer Application IV Semester, of the Rajasthan Technical University, Kota.

Swati V. Chande Principal (MCA Department) International School of Informatics and Management

Mr. Vijay Gupta Assistant Professor International School of Informatics and Management


Attendance Management System

The satisfaction that accompanies that the successful completion of any task would be incomplete without the mention of people whose ceaseless cooperation made it possible, whose constant guidance and encouragement crown all efforts with success. We are grateful to our project guide Mr. Vijay Gupta Sir for the guidance, inspiration and constructive suggestions that helpful us in the preparation of this project. We also thank our colleagues who have helped in successful completion of the project.

Saurabh Kumar Jain Uma Joshi Bhupesh Kumar Sharma


Screen Shots Of Form 9.Bibliography 5 8 10 11 12 15 19 21 31 32 4 . Conclusion 10. Feasibility Study 3. Synopsis 2. Characteristics of The Proposed System 5.Attendance Management System Table of Contents 1. Data Tables 6. Data Flow Diagrams 7. Working Of Present System 4. Entity Relationship Diagram 8.

Attendance Management System 5 .

i.Attendance Management System Attendance Management System Introduction:Attendance Management System is a software developed for daily student attendance in schools.e. 6 . and it will work for a particular institute. Another purpose for developing this software is to generate the report automatically at the end of the session or in the between of the session Scope:The scope of the project is the system on which the software is installed. The information is sorted by the operators. If facilitates to access the attendance information of a particular student in a particular class. collages and institutes. which will be provided by the teacher for a particular class. the project is developed as a desktop application. This system will also help in evaluating attendance eligibility criteria of a student. But later on the project can be modified to operate it online. Purpose:The purpose of developing attendance management system is to computerized the tradition way of taking attendance.

generating report. Attendance can be taken in two ways: • On the basis of Subject and month.NET Backend:-MS-Access System Requirement:Minimum RAM:-256 MB Hard Disk:-40 GB Processor:-Intel Pentium 4 Operating System:-Windows XP Service Pack2 Overview:Attendance Management System basically has two main modules for proper functioning • First module is admin which has right for creating space for new batch. User has a right of making daily attendance. and sending notice. • Second module is handled by the user which can be a faulty or an operator. Updation in subject if necessary.Attendance Management System Technology Used:Language:-VB. 7 . Any entry of new faculty.

8 .Attendance Management System • On the basis of Class.

Attendance Management System Economically Feasibility: The system being developed is economic with respect to School or Collage’s point of view. Technical feasibility: The technical requirement for the system is economic and it does not use any other additional Hardware and software. 9 . Behavioral Feasibility: The system working is quite easy to use and learn due to its simple but attractive interface. User requires no special training for operating the system. The system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement. The result obtained contains minimum errors and are highly accurate as the data is required. It is cost effective in the sense that has eliminated the paper work completely.

10 . At the end of session the students who don’t have 75% attendance get a notice. • Difficulty in report generating: We require more calculations to generate the report so it is generated at the end of the session. • Lots of paperwork: Existing system requires lot of paper work. DISADVANTAGES OF PRESENT WORKING SYSTEM • Not User Friendly: The existing system is not user friendly because the retrieval of data is very slow and data is not maintained efficiently. We are not interested in generating report in the middle of the session or as per the requirement because it takes more time in calculation. And the student not get a single chance to improve their attendance • Manual control: All calculations to generate report is done manually so there is greater chance of errors. Loss of even a single register/record led to difficult situation because all the papers are needed to generate the reports. • Time consuming: Every work is done manually so we cannot generate report in the middle of the session or as per the requirement because it is very time consuming.Attendance Management System Working Of Present System In the present system all work is done on paper. The whole session attendance is stored in register and at the and of the session the reports are generated.

Moreover the graphical user interface is provided in the proposed system. which provides user to deal with the system very easily. • Computer operator control: Computer operator control will be there so no chance of errors.Attendance Management System CHAREACTERSTIC OF THE PROPOSED SYSTEM • User Friendly:. Moreover work become very easy because there is no need to keep data on papers. All the data is feted into the computer immediately and reports can be generated through computers. So work can be done speedily and in time. • Very less paper work: The proposed system requires very less paper work. 11 . User can give the notice to the students so he/she become regular.The proposed system is user friendly because the retrieval and storing of data is fast and data is maintained efficiently. • Reports are easily generated: reports can be easily generated in the proposed system so user can generate the report as per the requirement (monthly) or in the middle of the session. Moreover storing and retrieving of information is easy.

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Attendance Management System Admin Table: S.No.No. Student Name Status Name of Student Total number classes attended by particular Student In which Semester Student is Studying The Subject Wise Attendance Is maintained The Month Wise Attendance is maintained where total working days in month=20 3. 2. 4. Field name Data Type Text Number Description 1. 3. Password User Type Text Text Teacher Table: S. 5.No. User name Data Type Text Description Store user name for checking correct username Store password corresponding to username User Type Administrator or User 2. Semester Subject Month Text Text Text 13 . 2. Field name 1. Teacher Id Teacher Name Data Type Number Text Description Unique key for Every Teacher Name of Teacher Attendance Table: S. Field name 1.

No.By default course is MCA This is the semester in which Students are Studying. 3. 2. 2. By default Semester is IV sem 4. Semester Text 14 . Student ID Student Name Course This is the roll no of the student This is the name of student This is the course in which the students are studying .Attendance Management System Subject Table: S. Field name Data Type Number Text Text Description 1.No. Code Subject Name Semester Subject code a unique key Name of Subjects in all semester In which Semester student is studying Student Table: S. 3. Field name Data Type Number Text Text Description 1.

Attendance Management System 15 .

Attendance Management System 0-level DFD: User/Administrator System Output 1-level DFD: Login Process Report Generation Teacher Entry Attendance Student Entry 16 Entry .

Attendance Management System 2-level DFD: 2.1: Administrator Login Process After login After login Login Student Data Stored Teacher Entry Data Stored Entry Teacher Data Entry Data Entry Studen t Administrator 17 .

Attendance Management System 2.2 User Login Process Login After login After login Report Generation Attendan ce Attendance Entry Data Stored Attendance Data Entry Report User 18 .

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Name Teacher id Student Student Id Name Semester Course 20 .Attendance Management System Subject Name Teacher Id Month Student Id Semes Status Teacher Attendance Teaches Belongs to Subject S.Code Studied S.

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So only Authenticated User only Access in to the Project. Administrator 2.Attendance Management System 1. Login Form This login Form is made For Security purpose. There are two Type of persons can enter in the project 1. User 22 .

Add Information Form This form is showed when authorized administrator enters his correct User Name and Password.Attendance Management System 2. 23 . This Form gives the option to fill the name of Students and the name of Teacher if a new faculty has joined.

Attendance Management System 3. And course Will Be remain same because this System is made for MCA Students. 24 . Student Information Form This form enables the Administrator to fill the name of Students and there Semester where the Student Id will change automatically when a Student is saved in the Database.

Teacher Information Form This Form is made for Administrator to fill up the name of teachers when teacher Id is changed automatically. If a new teacher joined the collage its name also is included in the System 25 .Attendance Management System 4.

User Form This form is opened when user fill up his correct User Name and Password and User Type Is user. This form enables the user to fill up attendance of every student and see whish student is short listed and what is the total attendance of each individual attendance in a particular Subject and in a particular month 26 .Attendance Management System 5.

27 . Semester Form This form facilitates the user to choose a semester in which attendance is to be filled.Attendance Management System 6. In this system we are using the Fourth Semester so when the user clicks on Semester4 the list of Semester 4 students is come.

When a User click to corresponding Check box and click on save the students will be stated present and their attendance is added. 28 . Attendance Form This Form is used to choose subjects and the month for which attendance is to be filled up and show a list of students.Attendance Management System 7.

29 . Short List Form This form shows the list of Short listed students.1. We can see this list according to Subject wise and month wise. then list is shown accordingly. When user click on view. Report Form 8.Attendance Management System 8.

Attendance Status Form This form shows the status of the students or we can say number of classes attended in a particular subject in a particular month. When user click on the ‘View Status’ button of short list form then this form will appear with the status. 30 .Attendance Management System 8.2.

NET fully meets the objectives of the system which it has been developed. The system has reached a steady state where all bugs have been eliminated. It was intended to solve as requirement specification.Attendance Management System Conclusion The Attendance Management System is developed using Visual Basic. The system is operated at a high level of efficiency and all the teachers and user associated with the system understands its advantage. 31 . The system solves the problem.

Beginning 3. www. www.Attendance Management System Bibliography 1.NET (Wrox Publication) 3. Software Engineering – Roger Pressman Websites 1.w3schools. Awad 2. The complete Reference Visual Basic.NET 2. System Analysis and Design – Alias 32 .

Attendance Management System Future Scope Attendance Management System has many 33 .

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