Motorola Phone Tools User Manual

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Contents Introduction .......................................................................... 8
Copyrights ...............................................................................................................................8 Trademarks ............................................................................................................................8 Statement ................................................................................................................................8 Screen Shots ........................................................................................................................8 Minimum system requirements ...............................................................................9 Contacts ...................................................................................................................................9
Corporate Headquarters ..........................................................................................................9 Sales........................................................................................................................................9 Technical support ....................................................................................................................9 Web sites .......................................................................................................................10 Telephone number and e-mail address .........................................................................10 Updates on documentation and comments....................................................................10

Live Update ..........................................................................................................................10

Getting started ................................................................. 12
Installing/Uninstalling Motorola Phone Tools ..............................................12
Installing Motorola Phone Tools ............................................................................................12 Starting the installation...................................................................................................12 Installation Wizard..........................................................................................................12 Online registration..........................................................................................................13 Choosing a user profile ..................................................................................................14 Installing the mobile phone ....................................................................................................14 Mobile Phone Connection Instructions: USB Cable and Infrared ..................................15 Bluetooth connection using the Bluetooth Wizard..........................................................16 Uninstalling Motorola Phone Tools ........................................................................................17

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Motorola Phone Tools - Contents

Motorola Phone Tools main window .................................................................18
Function Panel.......................................................................................................................19

Basic Configuration..................................................... 20
Setup an Internet connection..................................................................................20
Connection wizard .................................................................................................................20 Launch Internet Browser automatically..........................................................................21

Setting up e-mail ..............................................................................................................22
Importing an existing e-mail account .....................................................................................22 Creating a new e-mail account ..............................................................................................23 Advanced Setup.............................................................................................................23 Mailbox management.....................................................................................................24 Signature management..................................................................................................24

Synchronization Wizard ..............................................................................................24
Backing up Phone data.......................................................................................................... 24 Restoring Phone data ............................................................................................................25 Synchronizing using the Wizard ............................................................................................26

Motorola Phone Tools features......................... 28
Motorola Phone Tools interface............................................................................28
Making a Call with Motorola Phone Tools .............................................................................28 Using the dialer ..............................................................................................................28 Calling from the Phonebook...........................................................................................28 Redialing a phone number.............................................................................................29 Receiving a Call with Motorola Phone Tools .........................................................................29 Caller ID screening ........................................................................................................29 Pick up a call..................................................................................................................29 Hang up a call ................................................................................................................29

Transmission and Reception logs .......................................................................30
Viewing the logbook...............................................................................................................30 Printing the logbook ...............................................................................................................30

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.........................................................................52 Exporting wizard ......................................................49 Importing text files with delimiters ................................................................................................................................................................................................39 Phonebook .........................................38 Deleting logs ........................................................................52 Exporting to vCard file.....40 Phonebook Supported Formats..........................................................52 Exporting records to an external file..................................................... Exchange........................... or Lotus Notes ...........................................37 Connection logs ...........41 Creating and managing phonebook records............................................................................................................................................................30 Archiving logbook entries............54 Limitations.........................................31 New Connection .......................................................................49 Importing from Outlook....................................................................31 Connection properties..................................................................................................................................................................................54 Accessing the Calendar....................................................................32 High-speed connection (GPRS and 1xRTT type) ..........................................................53 Exporting to Outlook......................................... Exchange..........................39 Exporting logs ...........................................................................................................................................54 Calendar ..............49 Importing records from an external file.....................53 Synchronizing ....Contents Clearing logbook entries ................................................................................................................................................................................................................................31 Internet Connection.............................................................................................................................................................................................................................................................................48 Importing records........................................................................................................................................................32 Standard connection (GSM-Data and CDMA type) .........................................................................................53 Making a transmission directly from the Phonebook ..........................................................................................46 Phonebook Synchronization view..........47 Contacts in phone view......38 Filtering logs..............39 Overview.................................................................................................................................................................................................................51 Exporting records....................43 Creating Groups of contacts ..............................................................................................................................................40 Creating and managing a phonebook..............................................................................................................................................................................Text file...................................................................39 Accessing the Phonebook ..............................46 Contacts in computer view........................................................................................51 Importing from a vCard file................................. or Lotus Notes ...................................................................................................................................................................................................................................................................................................40 Phonebook Standard View ...............................................................................................................54 Overview........................................................Motorola Phone Tools .54 3 ........................................................................................................

...............................................................................................................................................................................................................63 Overview.......................................................57 Modifying the calendar display ..........................55 Calendar options.................................................................................................................................................Motorola Phone Tools ...................................................................59 Deleting an event ...................................................................................................................58 Viewing and modifying an event .......................................................................................................................................................................................................................................59 Copying an event .............................................58 Managing Events .............................................................................................................................................57 Show and hide toolbars ........................64 Filter .....54 Creating a calendar .................................................. 63 General Panel .................63 Synchronization Settings ......................................................................................................................................................................61 Mark a task as completed ............................................................................................................65 Priorities ...............................................................................................................................................................58 Overview...................................................................67 4 ...................................................................................................................................................................................................................................................................58 Scheduling an event ......................60 Create a task...............................................62 Delete a task ..........................................................................................................................................................................................................................................................56 Modify the period displayed ................................................................................................................................................................................60 Modify a task.............................................................................................................................................................................................................................................................60 Managing Tasks .62 Synchronizing ....................................................................................................57 Show and hide windows ...............................63 Synchronization folder ...................................................................................................................58 Events ...........................................................................................................................................................57 Change the period displayed in the Calendar.........57 Synchronizing .......................................................55 Starting a search.........................................................................................................................63 Synchronization .................................................................................62 Copy a task ...................................................................................................................................................60 Overview...............62 Limitations............................................................................................................................................................66 Mapping ......................................................................................................................60 Tasks ........56 Access the Options window .......................................................................................................................57 Limitations........................................................................................55 Opening a calendar ......................................................................................................................................................................Contents Supported calendar formats ..........................................................................................

...........................79 Receiving an SMS or EMS ..............................................................................................................................................................................................................................................................................................71 Setting a new user profile ..........................76 Text messaging (SMS and EMS) .........................73 Deferring a transmission .................................................................................Contents AutoSync...............................................................................................71 Defining a default user profile ........................71 User Profiles .............................75 Replying to an e-mail ...........................................84 Melody Studio module .....................88 5 .....................................................................................................................................................................................................................................76 Sending a Text Message .......................................................................................................................................................................72 Overview.................................................................................................................................71 Assign a phone to an existing user profile .......74 Managing an e-mail ........................................................................................................................................................78 Importing a Text Message .................................72 Sending an e-mail....................79 Deferring a transmission ...........................................Motorola Phone Tools ..............................................................................................................................................69 Synchronization Wizard ...........................................................................72 Attaching documents to an e-mail message .........................................81 File Transfer Studio ............................................................................................................................................................................................................80 Extracting mobile phone contact details for sending an SMS......................................................................................72 Preparing an e-mail message .....................................76 Overview.....................................................80 Multimedia Studio ...............................................................................................................................................75 Extracting mobile phone contact details for sending an e-mail.......................................74 Receiving E-mail ..........................69 Synchronization status report ....................................................................................................................75 Forwarding an e-mail ................................77 Configuration......82 Image Studio module..............................73 Defining a priority .....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................71 Overview...............................................................................................................78 Previewing a Text Message..............................................................................................................................74 Viewing an e-mail.........................................68 Data source.......................................................... 77 Preparing a Text Message.........................................................................................................................................................................................................................................................72 E-mail ..........................

.................... 118 Adding an e-mail account ........................................................................ 114 Deactivating messages..............................................................123 Telephone Tab..................................................... 119 Mailbox management.......................................................................................................................................................................................................................................................................................................................................... 112 Failed transmissions folder ......................................................... 114 Forwarding messages................................................................................................ 118 Deleting an e-mail account .............................................. 119 Advanced Setup...................................................... 113 Deleting messages .............................................................................................................. 115 Customize Tab: User Settings ......................................................................... 116 Communication functions............................................................................................................................................................................................................................................................................................................. 118 Sending account: Default account .................................................... 112 Finished transmissions folder.......................................................................... 116 Modem settings...125 Number presentation: Outgoing Caller ID.................................................................................................................................................. 113 Saving messages......................................................................................................................................... 113 Changing message status ............................................................................Contents Video Studio module.......................................................................................................................... 114 Replying to messages.................................................................................................... 112 Pending e-mail folder ................................................................................. 111 Inbox Folder ......Motorola Phone Tools ...........................................................................125 6 ................................................. 117 E-Mail Tab ..................................... 113 Reactivating messages.............................................. 112 Managing Sent/Received messages ...........................................................................................93 MMS Studio module ................. 113 Modifying a pending transmission.............................................................................. 114 Advanced Configuration ....................................................................................... 112 Viewing messages ...103 Inbox and Outbox ..........................................122 Signature management................. 111 Outbox folder ...................................................................................................................................................................................................................................................................................................................................... 112 Printing messages ................................ 116 Location Tab: Dialing properties ....................................... 111 Overview................. 115 Communication Tab.............................................................. 115 General Setup ........................................... 114 Retrieving SMS (or EMS) messages .................................................................................................................................................................................................................................................................................................................... 111 Inbox and Outbox folder .........................125 Ringer: Ringtone options ........................................................................................................................................................................................................................................................................................................................................

...............................................126 Miscellaneous Tab....................127 7 ...............................................Contents Internet Tab .................................................................Motorola Phone Tools .......................................................

("Music Materials") may be protected under copyright law. • Load. 1. This will not impair the software’s functionality. 1.3 Statement Music or other audio works.2 Trademarks All product names mentioned in this document are trademarks or registered trademarks of their respective owners. to ensure that your use of Motorola Phone Tools software and/or Motorola phones to copy. • Send and receive e-mails and SMS.. not Motorola's. The image you see may be different depending on phone model.1 Copyrights © Motorola.4 Screen Shots The screen shots in this guide correspond to the use of Motorola Phone Tools in a Windows XP environment. the aspect of the screens may change. 8 . edit. even if you do not receive any money or other commercial benefit from your copying or other use of the material. • Launch a GPRS session. MP-3's or some other source. 1. 1.Motorola Phone Tools . Inc.Introduction Chapter 1: Introduction With Motorola Phone Tools. create and modify ringtones for your mobile phone. Unauthorized copying of copyrighted works may be contrary to the provisions of the copyright laws of the United States and other countries. noncommercial purposes. Once your mobile phone is connected to your computer. play or otherwise use. edit. This software should only be used for your personal. you can share the information contained in your mobile phone with your computer. whether originating from CD's. All rights reserved. When running the application in other Windows operating systems. • Synchronize your phonebooks and calendars. It is your responsibility. You are responsible for obtaining any necessary permission and paying any necessary licensing fees for the Music Materials or other materials you choose to copy. 2005 © Avanquest Software 2001-05. the following operations can be easily processed: • Place and receive calls. play or otherwise use any Music Materials does not violate the copyright laws.. A violation of copyright laws could result in a civil or criminal claim brought against you.

1. For optimal application performance. Consumer Advocacy Office 1307 East Algonquin Road Schaumburg.com/consumer/QWhtml/customer_service.Motorola Phone Tools .com/customers/motorola/ 9 .1 Sales To obtain product information.5 Minimum system requirements This application runs under Windows® 98. or obtain a list of dealers and points of sale. or XP. Contact your access provider if you need more information about your subscription.6. 64 MB under Windows® 2000 and XP. order an upgrade.html 1. • Sound card. • Hard disk with 20 MB free disk space. and Millennium.6. Millennium. • Minimum RAM requirements: 32 MB under Windows® 98.Introduction 1. 2000. make sure your system includes the following: • Pentium® II 233 MHz computer connected to your mobile phone (via a cable or an infrared link). IL 60196 1.motorola.6 Contacts 1. contact Avanquest Software or your dealer. • High-speed network option (GPRS.6.bvrp. call us at the following number: 800-331-6456. Inc. To obtain information about other operating systems and upgrades.2 Technical support Technical support information for Motorola Phone Tools is available on the BVRP Software Web site at the following address: http://www. • Available USB port. CDMA 1X and WCDMA) in your subscription with your mobile phone operator (for using e-mail and a high-speed Internet connection over the cell phone network).1 Corporate Headquarters Motorola. You can also read the user manuals or the FAQs available at the following address: http://commerce.

From the application main window.6. Configuring the update procedure 1. Select the update frequency you prefer from the scrolling list.com 1. then Live Update Configuration. check the corresponding 10 .Automatic: This mode checks updates automatically. If you want to use the Wizard for downloading updates.2 Telephone number and e-mail address You can also contact our Technical Support Department by phone at 800-331-6456 1. 3.6.2. The Update mode window is displayed.3 Updates on documentation and comments Information concerning the Motorola Phone Tools documentation is available on the BVRP Software Web site at the following address: http://www.com/customers/motorola/ 1.6. 2.Introduction 1. click the Menu button.7 Live Update You can update Motorola Phone Tools directly from the application using your Internet connection.1 Web sites Regularly visit our Web sites to obtain the latest information on our products and on available upgrades: http://www. select Setup.motorola.bvrp.2.2.fr http://www.Motorola Phone Tools .bvrp. In the menu that appears. Select the update option you prefer: .

. To cancel your input. 11 . click Menu > Setup > Live Update. The Wizard will guide you step-by-step throughout the procedure. uncheck the box.Manual: This mode does not check updates automatically. click the Validate button.Introduction box. 4.Motorola Phone Tools . click the Cancel button. To launch the Motorola Live Update Wizard (in order to download the latest version from the Internet). To confirm your update settings. If you prefer updates to take place silently (no user intervention is required at any point). 5.

then click the Next button. This group contains the icons of the Motorola Phone Tools application and will be accessible from the Start menu (located on the taskbar). 12 . prompting for information where needed. The Installation Wizard’s Welcome window is displayed. you will be asked to: . execute the following instructions: 1. Should the installation program fail to start automatically. 2.1. • If you choose a Custom installation. The License Agreement window is displayed. 3.Motorola Phone Tools . Select the CD-ROM drive or type d:\boot\setup (where D: is the CD-ROM drive). 2. the program files are copied to your hard disk and a program group is created. select the Run command. To run the file. the installation program starts automatically.Select Components.1. • Proceed to Install Motorola Phone Tools. 2. click the Yes button.1. The Start Copying Files window is displayed. all program features will be installed with default settings. 3. 1. Click the Next button. During the installation procedure.Choose Destination Location. After the setup program is launched: • Select a language. The Setup Type window is displayed. 2. .2 Installation Wizard An Installation Wizard will guide you step-by-step through the installation process.1 Installing/Uninstalling Motorola Phone Tools 2. When installing Motorola Phone Tools from the CD-ROM. • If you choose a Complete installation.1.Getting started Chapter 2: Getting started 2. 4. click the OK button.1.1 Installing Motorola Phone Tools Important! Do not connect your phone to the PC until instructed to do so by the Motorola Phone Tools software installation wizard.1 Starting the installation To install Motorola Phone Tools on your hard drive. From the Start menu (accessible from the taskbar). To accept the terms of the license and continue the installation. Specify whether you wish a Complete or Custom installation. insert the CD-ROM containing the program in the appropriate drive.

When your selections are made. 2.Getting started . product guarantees.The View User Guide box is checked by default. click the Back button. If you prefer to start the application later. The program files are installed and the program group is created. the online registration module is launched automatically. • Register later by clicking the Register later… button. Before proceeding. . At this stage in the installation. 5. . If you prefer to start Motorola Phone Tools from the Start menu in the taskbar. technical assistance. 2. If you want to modify some of your choices.The Automatically run Motorola Phone Tools box is checked by default.The Add a shortcut to the desktop to start the program box is checked by default.3 Online registration Online registration is required to benefit from BVRP Software Inc. otherwise click the Next button to continue with the installation.Motorola Phone Tools . remove the check. verify proper Internet access capability. 1.1. the Start Copying Files window is displayed.Select Program Folder. . and free updates. The Wizard displays a final window confirming that the installation is complete.1. 13 . remove the check. Note: A connection to the Internet is required for automatic online registration. You may: • Choose to register immediately by clicking the OK button and following the online registration instructions. remove the check. If you prefer to display the User Guide later.

the Motorola Live Update appears (for more information. Three connection methods are displayed for connecting your mobile phone to your computer: Warning! Do not connect the mobile phone to the computer at this time.1.2 Installing the mobile phone Important! Depending on the mobile phone capacities.1.Motorola Phone Tools . 2. 2. at the end of the installation procedure the Wizard may ask you to restart your computer so that all system changes can be applied. button. click the Finish button. page 71.. Note: Depending on your operating system. For more information. To close the Motorola Phone Tools Installation Wizard. 14 .Getting started 3. You can use this default profile or create a new profile by clicking the New. The Welcome window of the Phone Setup Wizard is displayed automatically.4 Choosing a user profile After you have finished installing the application. the Choose a Profile dialog box is displayed: the Profile popup menu proposes a default profile.1.. all connection options may not be available. The Phone Setup Wizard will provide connection instructions. page 10). see Live Update. Then. see User Profiles.

see Bluetooth connection using the Bluetooth Wizard.The USB Cable connection allows you to link your mobile phone to your computer using a USB cable. then click the Next button.2. If you choose this type of connection. A connection between the mobile phone and the computer is created and the Motorola Phone Tools main window is displayed.Getting started . 2. . 2. A timer will appear indicating the computer is detecting new hardware. .The Serial Cable connection allows you to link your mobile phone to your computer using a serial cable. Connect the mobile phone to your computer as instructed in the Phone Setup window.1 Mobile Phone Connection Instructions: USB Cable and Infrared (For Bluetooth connection instructions. The Phone Setup window is displayed. 15 . Select the option that corresponds to the appropriate connection method for your mobile phone.Motorola Phone Tools .The Bluetooth connection is a wireless technology allowing the mobile phone and the computer to exchange data via a radio link over a short distance. see Bluetooth connection using the Bluetooth Wizard) 1.1.The Infrared connection allows you to link your mobile phone to your computer using an infrared link. . The Bluetooth Wizard will guide you through the mobile phone installation process. If you choose this type of connection. see Mobile Phone Connection Instructions: USB Cable and Infrared.

2. Bluetooth technology is designed to replace cables by taking the information normally carried by the cable. The Welcome window of the Bluetooth Wizard is displayed: 2.1.2 Bluetooth connection using the Bluetooth Wizard 2. and transmitting it at a special frequency to a Bluetooth receiver.1.1 What is Bluetooth? Bluetooth is an open standard for short-range radio transmission for data transfer between computers and/or computer-based devices.2.2. which will then give the information received to the computer. 16 . 2.Getting started 2.2. etc. then continue with the phone connection procedure. Bluetooth range limitation is of about 30ft (9m). 1.2 Bluetooth wizard overview Note: You have to install the Bluetooth Dongle with the Bluetooth Dongle utility CD-ROM.Motorola Phone Tools . Select your phone from the list displayed. The Instructions window of the Bluetooth Setup Wizard is displayed. Follow step-by-step the instructions in order for the Wizard to detect your phone and activate the Bluetooth phone connection. Note: If you want to manually delete the modems that will not be needeed in the Control Panel > Phone and Modem Options > Modems. restart the computer after deleting the modems. then click the Next button. then click the Next button.2. phone.1. 3. Select the Bluetooth option.

The Installing devices window of the Wizard is displayed and a progresstype bar indicates that the installation is in progress.3 Uninstalling Motorola Phone Tools 1. 5. double-click the Add or Remove programs option. The uninstallation procedure begins and the program is removed from your computer. Click the Next button. click the Start menu and select Control Panel. Follow the step-by-step instructions: the phone asks you to enter the PIN code provided in the bottom right of the Wizard window into the phone. the Congratulations window is displayed. click the Modify/Delete or Change/Remove button.1. To do so. Click the Finish button. 7. the following window is displayed: 4. Highlight the Motorola Phone Tools program group and. Important! This procedure does not uninstall the Bluetooth Dongle driver. If the search fails. 17 .Motorola Phone Tools .Getting started The Discovering devices window of the Wizard is displayed and a progress bar indicates that a search is in progress. In the Windows taskbar. 6. you have to uninstall it manually from the Start menu > Control Panel > Add or Remove programs option. please click the Re-detect button to restart the search. 2. In the list. 2. Click the Next button. depending on your OS. After the phone has been detected. 3. The Control Panel window is displayed. The connection between the mobile phone and the computer is opened. After the installation has finished. The Pairing a phone window of the Wizard is displayed.

your service provider’s name is displayed here. 18 . To select a contact and place a call. press this button. Once connected. • Synchronize your Contacts and calendars.Getting started 2. To place a call: 1. press the red phone button. Use the keypad as you would with a normal phone. Press the green phone button. the following operations can be performed easily: • Place and receive calls. This icon displays the network signal strength. • Launch an Internet session.2 Motorola Phone Tools main window Once your mobile phone is connected to your computer. To access all the functionalities and setup options of Motorola Phone Tools. This icon displays the battery strength.Motorola Phone Tools . To hang up. • Create and modify melodies or images for sending your MMS messages. press this button. 2. • Send and receive e-mail and SMS messages.

Displays the Calendar. Phonebook. Text message.1 Function Panel The function panel gives access to the following Motorola Phone Tools functions: Synchronization.Getting started 2. Synchronizes your phonebook/ calendar.Motorola Phone Tools . Displays the Phonebook. Launches or ends the default Internet connection. Displays the Multimedia Studio. Multimedia Studio. Minimizes Motorola Phone Tools and places its icon in the tray bar of your PC's desktop. Displays the Send short message window. The function panel icons are described below: Icon description Displays the online help. 19 . Calendar.2. Internet connection. Closes Motorola Phone Tools.

1. basic configuration of Motorola Phone Tools is required before all features are fully functional. Note: If a high-speed network is not available. GSM-Data. Motorola Phone Tools functions (SMS. Note: If a connection parameter has already been setup.Basic Configuration Chapter 3: Basic Configuration The majority of necessary parameters were automatically setup during the installation of Motorola Phone Tools. However.1 Connection wizard The Connection wizard helps you through the various stages of creating and managing connections.) can be accessed by connecting to various wireless telephone networks. Network availability and functionality are dependent upon your wireless service provider. W-CDMA. 20 . Networks supported by Motorola Phone Tools are: GPRS. click . TDMA. 1xRTT. From the Motorola Phone Tools function panel. MMS.1. Please contact your wireless service provider for details.Motorola Phone Tools . 3.1 Setup an Internet connection Warning! Data service is a network and subscription dependent feature that may not be available in all areas. UMTS. 3. CDMA. Internet. etc. Motorola Phone Tools will use a standard GSM-Data or CDMA connection type. the connection is automatically created and offers to connect when you click .

3.Motorola Phone Tools . 2.1. 21 . A popup menu is displayed (this menu can also be accessed by clicking the File menu). follow the Connection Wizard instructions. Select the Launch Internet Browser automatically option in this menu. The Internet Connections window is displayed. 3.1 Launch Internet Browser automatically You can request the program to start your Internet browser each time you start a connection. 1. holding the mouse pointer over the selection.Basic Configuration The Internet Connection Wizard window is displayed. 3. 2. see Internet Connection. the Internet Connection window becomes available. After you click the Finish button in the Summary window of the Wizard. A check mark will appear next to the option. Click the Menu button in the application main window and select Setup. page 31. To create and manage your Internet connections. and the connection icon is displayed: For more information.1. then Internet connections. Select the connection for which you wish the program to start the Internet browser and right-click.

then General Setup. 5. Click the OK button. The E-mail Setup dialog box is displayed. page 72. For more information. 6. 3. In the menu that appears. 4..Motorola Phone Tools . Select the e-mail retrieve option you wish to use. Select the E-Mail tab. 2. 3. click Setup.. click the Menu button. The E-Mail tab is displayed: you can go on with the configuration of your e-mail account. From the Motorola Phone Tools main window.2 Setting up e-mail The E-mail module allows you to exchange e-mail messages over the Internet.2. using SMTP (Simple Mail Transfer Protocol) to send mail and the POP3 protocol (Post Office Protocol version 3) to receive mail. see E-mail. 22 . To import your existing e-mail account information.1 Importing an existing e-mail account 1.Basic Configuration 3. select Outlook or Outlook Express. The General Setup dialog box located in the rear is now accessible.

. click the OK button. 23 . button. you must add an account and fill in all the fields: 1.2. You can also configure the advanced setup options for the e-mail module.Motorola Phone Tools . The Return Address is the e-mail address associated with the account. and signatures from the General Setup dialog box. If you did not import an account. page 119. mailboxes.1 Advanced Setup You may customize e-mail transmission and reception parameters by clicking Menu > Setup > General Setup.. When you have finished setting up your e-mail account.2 Creating a new e-mail account If you imported an existing e-mail account. 5. POP Account. These options are described below. Click the Add button and enter the name of your e-mail account in the Available accounts field. Enter Reception information in the POP Server. then click the Advanced Setup.2.Basic Configuration 3. 2. 3. Select the E-Mail tab. Enter Transmission information: the SMTP Server field must be filled in. For more information. the various fields in the General Setup dialog box would be filled in automatically. The Real name field contains the name that will be displayed in your contact’s message list. and Password fields. 4.2. 3. see Advanced Setup.

Select <New. For more information. page 123. The Signature dialog box is displayed. Backup/Restore is strongly recommended for those cases where you would like to recover data overwritten by synchronizing or when you cancel a synchronization. 24 . For more information.3 Synchronization Wizard Synchronization enables you to update your contacts and calendars by matching: • Numbers saved in your mobile phone contacts to those saved in the application contacts... 1. 3. 3.2.1 Backing up Phone data Backing up and restoring records enables you to save records contained in your mobile phone memory to the hard disk drive in your PC and vice versa.2. select the created signature. select the E-Mail tab. Enter the mailbox name in the entry field displayed. From the Send e-mail window. then click the Mailboxes. telephone and fax). 2.> in the Default signature scrolling list of the E-Mail tab in the General Setup dialog box. 4. • Events/tasks saved in your mobile phone calendar to those saved in the application calendar. In the General Setup dialog box. address.2 Mailbox management Additional mailboxes can be created by clicking Menu > Setup > General Setup. To create a new signature for your e-mail messages: 1. company.3 Signature management A signature normally consists of a few lines which are automatically added at the end of an email message when sent. 3. Click the Enter button.2.2. In the main text field. button. enter the text of your signature (for example: name. This allows the recipient to identify you.3. The signature you just created is added automatically to the Signature scrolling list. prior to synchronizing. then close the window. page 111. 3.Basic Configuration 3.. 3. 2. When selected.. Identify the new signature by entering the signature name in the Designation field. see Mailbox management. page 122 and Inbox Folder.Motorola Phone Tools . it will be added at the end of your e-mail message. The Mailboxes dialog box is displayed. You can then use this signature when you write an e-mail message. e-mail address. Click the OK button. click the button. To create a new mailbox. see Signature management.

1. then select Organizer > Mobile Phone > Backup/Restore. Specify the archive name in which you wish to back up the mobile phone data. 5. and click the Next button. click the Menu button. then click Next. 1. To close the Backup/Restore Wizard. Select the Restore option. select Organizer > Mobile Phone > Backup/Restore. click Yes.Motorola Phone Tools . Click the Next button. Select the item(s) to make a copy of. select the archive containing the data you wish to restore. 6. click the Finish button. click the Menu button. Click the Next button. To perform this action.2 Restoring Phone data Note: Your mobile phone must be switched on and connected for initialization to take place.Basic Configuration Note: Your mobile phone must be switched on and connected for initialization to take place.. Select the item(s) to be restored. The Synchronization Suite window is displayed. In the drop-down list. The Backup/Restore Wizard then reads the contents of your mobile phone and presents you with a summary (once the operation has been completed correctly). Select the Backup option. 3.. 25 . The Backup/Restore Wizard then reads the contents of your mobile phone and presents you with a summary once the operation has been completed correctly. 3. 5. 3. The Backup/Restore Wizard window is displayed. 4. 2.csv files. 6.. To close the Backup/Restore Wizard. From Motorola Phone Tools main window. click the Finish button. 4. The Synchronization Suite window is displayed.. The mobile phone contacts and calendar are saved locally in separate . The Backup/Restore Wizard window is displayed. A window appears asking you if you really want to update your mobile phone data.3. From Motorola Phone Tools main window. 2.

Click Next. page 63. To set synchronization settings. 7. If already done so.Synchronize the selected contacts.. check the categories you wish to take into account for 26 . In the Available categories panel.3 Synchronizing using the Wizard In order to update the data in your mobile phone and the application data. . Select the Start the Synchronization wizard option. 4. see Synchronization Settings.Synchronize the category contacts.. From the Motorola Phone Tools function panel. 6. 2. you must synchronize initially. select the data you want to synchronize with your mobile phone. To determine which items will be synchronized.Basic Configuration 3.. select the Filter type. The PC Sync options window of the Wizard is displayed.. The window contains three options: • Synchronize now This option allows synchronization to start immediately. • Modify the synchronization parameters This option displays the Synchronization Settings window. button to display the Categories selection window. performed according to options set in Synchronization Settings. If you select Synchronize the category contacts. Choose to Backup Phone data or Delete Phone data if not done so previously. Note: If the mobile phone has not yet been synchronized..Motorola Phone Tools . .Synchronize all your contacts. 8. click the Change. click . Calendar and Tasks on the left side of the window: a default folder is proposed.3. Select the entries you wish to take into account for synchronization or click the Select all button. If you select Synchronize the selected contacts. Select the Folder you wish to synchronize with your mobile phone. click Next. To change it. • Start the Synchronization wizard This option guides the user through the synchronization process with the Synchronization Wizard. 3. then click the OK button. button to display the Filter window. the Synchronization Wizard is launched. 1.. Select the folders to be synchronized by clicking the Contacts. . The Synchronization Suite window appears on the screen. click the Select. The Select data source window of the Wizard is displayed. In the Contacts and Calendar/Task scrolling lists. click the Select.If you clicked Contacts: The filter field proposes to: . 5. button.

Synchronize all your events. The selected categories immediately appear in the Categories to be synchronized field. you can get further information about the results by clicking the Summary button.Synchronize only. click the Finish button. Click the OK button. The Synchronization dialog box is displayed.Synchronize all your tasks. 12. 9. If you wish to Ignore completed tasks. For more information about synchronization. check the corresponding box. 10. Calendar or Tasks options to confirm those items that you want to synchronize.Basic Configuration synchronization. choose the desired dates using the popup menus. When finished. Track the synchronization progress in the Status field. 13. 11. . . The system starts reading data.Synchronize only. The Synchronization Summary window is displayed. 27 . If you select Synchronize only. In the window displayed. If you select Synchronize only. To close the Wizard. When the synchronization is complete. you can select/deselect the Contacts. When you have made your selections.If you clicked Calendar: The Filter panel proposes to: . see Synchronization. . page 63.If you clicked Tasks: The Filter panel proposes to: . . click the Synchronize button. choose the desired dates using the popup menus. click the Close button in the window.Motorola Phone Tools .

Motorola Phone Tools - Motorola Phone Tools features

Chapter 4: Motorola Phone Tools features
4.1 Motorola Phone Tools interface
4.1.1 Making a Call with Motorola Phone Tools
4.1.1.1 Using the dialer
1. In the application main window: - enter the telephone number directly on the keyboard or - click on the application keys. 2. Press Enter or click the green handset icon. 3. When the call is over, click the red handset icon.

4.1.1.2 Calling from the Phonebook
1. In the application main window, click Menu > Send > Call a contact. The Choose contact window is displayed.

2. Search for the contact you want to call. 3. Select his/her record, then click the OK button.

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Motorola Phone Tools - Motorola Phone Tools features The name of the contact is displayed in the application screen. 4. When the call is over, click the red handset icon.

4.1.1.3 Redialing a phone number
Each number dialed is inserted in the Recent calls list. 1. In the application main window, click the green handset. The list of recent calls is displayed. Or In the application main window, click the Menu button, select the Send option, then Recent calls. The list of recent calls is displayed. 2. Click the number you want to redial. It is displayed and automatically dialed. 3. When the call is over, click the red handset icon.

4.1.2 Receiving a Call with Motorola Phone Tools
4.1.2.1 Caller ID screening
When you receive a call, Motorola Phone Tools displays the following warning message in the screen display: Incoming call... If the caller can be identified, his/her name and number will be displayed.
Warning! The availability of the feature depends on your mobile phone/subscription combination as well as the calling party’s phone/subscription capabilities.

4.1.2.2 Pick up a call
To pick up a call, in the application main window, click the green handset icon.

4.1.2.3 Hang up a call
To hang up a call, in the application main window, click the red handset icon.

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Motorola Phone Tools - Motorola Phone Tools features

4.2 Transmission and Reception logs
4.2.1 Viewing the logbook
You can view either of two logbooks: documents sent or documents received. 1. From Motorola Phone Tools main window, click the Menu button, select the Send option, then Logbook (or press F8). The Transmission Logbook window is displayed. Or Click the Menu button, select the Receive option, then Logbook (or press F9). The Reception Logbook window is displayed. 2. If the logbook is empty, the application displays the following message: "Transmission (or Reception) logbook is empty... View archived log?". Click the Yes button to view the archived log. To view a detailed transmission report, select the desired transmission entry, then click the Detail button. When viewing an archived log, click the View logbook button to return to the current log.

4.2.2 Printing the logbook
1. From Motorola Phone Tools main window, click the Menu button, select the Send option, then Logbook (or press F8). The Transmission Logbook window is displayed. Or Click the Menu button, select the Receive option, then Logbook (or press F9). The Reception Logbook window is displayed. 2. Click the Print button. 3. In the Print dialog box, select the desired print options, then click the OK button.

4.2.3 Clearing logbook entries
1. From Motorola Phone Tools main window, click the Menu button, select the Send option, then Logbook (or press F8). The Transmission Logbook window is displayed. Or Click the Menu button, select the Receive option, then Logbook (or press F9). The Reception Logbook window is displayed. 2. Click the Clear/Archive... button.

3. To delete all the transmissions that were not completed successfully, check the Delete cancelled transmissions box, then click the OK button. Or Check the Delete bad receptions box, then click the OK button. 4. To delete all the transmissions that are older than a specified number of days, check the Delete... box and specify the desired number of days in the ...records older than [n]

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4. Click the Menu button in the application main window and select Setup. If you enter 10.. 4. the wizard will prompt you to create a fall-back connection to be used in the event the high speed network is not available. 2.Motorola Phone Tools . If you enter 10. From Motorola Phone Tools main window.records older than [n] days box. GSM-Data.4 Archiving logbook entries 1. etc. The next screen prompts you to assign a name to the connection you are about to create and to specify the country and the mobile phone service provider you are subscribed to. W-CDMA.3 Internet Connection Motorola Phone Tools functions (SMS. TDMA.. then Logbook (or press F9). 2. Double-click the Add new Connection icon. Or Click the Menu button. Select the connection type you wish to set up.) can be accessed by connecting to various wireless telephone networks. then Internet connections. select the Send option.. UMTS. select the Receive option. then click the OK button.2. MMS. If you wish the wizard to use the preset data for the operator you have chosen (recommended).. 6. 31 . CDMA. The Transmission Logbook window is displayed. 4. then Logbook (or press F8). To archive all the transmissions that are older than a specified number of days. Click the Next button. The Internet Connection Wizard is displayed. click the Menu button. 1xRTT.. 3. check the Use default parameters box. 5. Click the Clear/Archive. Network availability and functionality are dependent upon your wireless service provider.1 New Connection 1.Motorola Phone Tools features days box. button. Networks supported by Motorola Phone Tools are: GPRS. box and specify the desired number of days in the . all the transmissions that were performed more than ten days ago will be archived. 3. check the Archive. all the transmissions that were performed more than ten days ago will be deleted. Click the Next button. Note: If you have chosen a high speed network. 4... The Reception Logbook window is displayed.. then click the OK button. Internet.3. The Internet Connections window is displayed. Follow the instructions of the Connection Wizard: it will guide you through creating and managing your connections. and click Next.

Motorola Phone Tools . 4.3. click Finish.2.1 High-speed connection (GPRS and 1xRTT type) 32 . Password. then click the File menu and select Properties. Select Dynamic or Fixed IP address. and click Next. if applicable. 2.Motorola Phone Tools features 7. and Phone number to establish a connection. Click the Menu button in the application main window and select Setup. The Properties dialog box is displayed. 4. The End of Internet Connection Wizard is displayed. 5.If you click Yes: 1. and click Next. 4.2 Connection properties 1. and click Next. and click Next. The wizard will close and the connection created becomes the default connection. that of the fall-back connection are added to the Internet Connections window. Select Dynamic or Fixed DNS address. The Internet Connections window is displayed. . Click Yes or No to create a fall-back connection. Select a connection.If you click No: The End of Internet Connection Wizard is displayed. . click Finish. then Internet connections. 2.. 3. Enter the connection name and click Next..3. Enter User name. The icon for this connection and. Repeat the same steps for each connection to be created.

33 .Motorola Phone Tools features General Select here the fall-back connection you want to use for the selected connection. Password and APN address (information requested for a GPRS connection only and provided by your operator) in the appropriate entry fields. Identification Enter User name.Motorola Phone Tools .

IP Select Dynamic IP address (assigned automatically when the connection starts) or Fixed IP address (which you enter manually). 34 .Motorola Phone Tools .Motorola Phone Tools features Context Specify in this screen the appropriate Context ID.

the profile with the highest priority will be maintained before the others. the network tries to maintain service for all profiles. This means that if the network is overloaded. 35 . QoS Requested Quality of Service enables you to specify connection conditions. a quality of service profile consists of 5 parameters: Precedence When operating conditions are lower than normal. Priority specifies the importance of one profile compared to the others.Motorola Phone Tools . For a GPRS connection.Motorola Phone Tools features DNS Select Dynamic DNS addresses or Fixed DNS addresses.

There is no guarantee that this limit will be reached. • Choice 3 ("Deferred" traffic: applications sensitive to transmission errors and capable of handling lost data).Motorola Phone Tools . Peak throughput Specifies the maximum data transmission rate for the network. page 35 for information on the fields displayed in this tab. • Choice 2 ("Deferred" traffic: applications sensitive to transmission errors and capable of handling occasional lost data). The values range from 1 to 5: • Choice 1 ("Deferred" traffic: applications sensitive to transmission errors and not capable of handling lost data). QoS Minimum See QoS Requested.Motorola Phone Tools features Delay Specifies the maximum time allowed for data transmissions over the GPRS network. 36 . • Choice 4 ("Real time" traffic: applications sensitive to transmission errors and capable of handling those errors). • Choice 5 ("Real time" traffic: applications neither sensitive to transmission errors or capable of handling those errors). Reliability Reliability specifies the properties (in terms of transmission errors) required for the application to operate properly. Mean throughput Specifies the average data transmission rate for the network. Values may range from 1 (shortest time) to 4 (any time).

Motorola Phone Tools .2.2 Standard connection (GSM-Data and CDMA type) Identification Enter User name.Motorola Phone Tools features 4. IP Select Dynamic IP address (assigned automatically when the connection starts) or Fixed IP address (which you enter yourself). 37 . Password and Phone number (supplied by your operator) in the appropriate entry fields.3.

select one of the following options from the Period scrolling list: .1 Accessing the Connection logs 1.Previous month. the service provider. .Motorola Phone Tools .3. The Internet Connections window is displayed.2 Filtering logs 4. 2. 4.No filter. then Internet connections. to display all connections made.3.3. the number of bytes sent. it shows you the name of the connection. duration.. 4. . date and time.2. 4. It lists details of all connections which have taken place. received.3. Close the Connections Log window. 38 . Click the File menu.. For each one.From… to…. .1 Display entries by date 1. and status.3. The Connections Log window is displayed. to display a specific period. 2.3 Connection logs The connection log enables you to check your call charges.Current month. total.3. Click Menu and select Setup.Motorola Phone Tools features DNS Select Dynamic DNS addresses or Fixed DNS addresses. Starting from the Connections Log window.3. then select the Connections Log option.

TXT) format depending on your choice. 4. To export the column headers of the log as well.3. 4. From the Connections log window.Motorola Phone Tools features 4. The program saves them in Excel (.2 Display entries by connection 1.3. for example. 5. Click the Delete button.3. 3.1 Overview The Phonebook is a handy location to store details of your contacts. Starting from the Connections Log window.CSV or . do not uncheck the Column headers box. Select Selected records or All records in the Selection section.Motorola Phone Tools . otherwise select the connection for which you wish to view the entries.TXT).CSV) or text (. 2. Click the Export button. Close the Connections Log window. select the connections to be saved from the Connections Log window. 4. To do this: 1. 6. 2. which will enable you. Click the Save button. 4. The Save as window appears.2.3. 39 . 2.3.4 Exporting logs You can either save all connections on your computer or those you have previously selected. select the No filter option from the Connection scrolling list in order to display all entries made for all connections.3 Deleting logs 1. If you do not wish to save all listed connections. Specify the path to the location where the file will be saved and enter a File name.4. to place a value on units consumed in your subscription(s).4 Phonebook 4.3. so you can use them when preparing a transmission. 7. Select format Type (. select the connection(s) to be deleted.

MDB.4. • click the Menu button. • from the function panel.4 Phonebook Standard View 40 .2 Accessing the Phonebook To access the Phonebook from the application main window. click .4. the application opens an empty file named Contacts. then select the Phonebook option.4.Motorola Phone Tools . you can: • press the F5 key on your keyboard.3 Phonebook Supported Formats The following formats are supported by the Phonebook: • Text file with delimiters • DBASE III or DBASE IV • BVRP Phonebook (DBF and PBK) • VCard (VCF) • Exchange Phonebook (PAB) • Outlook Contacts folder (PST) • Outlook Express address book (WAB) • Lotus Notes (NSF) 4. When you access the Phonebook for the first time.Motorola Phone Tools features 4. 4. select the Organizer option.

From the Phonebook.1 Create a phonebook In order to make access to contact details easier. 2..Motorola Phone Tools features 4. click on the File menu. it may be helpful to create several phonebooks..1. you 41 . Therefore.1 Creating and managing a phonebook 4. If the phonebook you are opening has not been created in the application. one for each type of record. Select the type of phonebook you want to open. you can create a phonebook specifically for your business contacts plus a personal phonebook. then select the New.1. The File name field displays the name of the phonebook by default. Click the Open button. The Open a Phonebook window is displayed and allows you to search for a phonebook. option. then select the Open.mdb extension.4..4.. Enter the phonebook name in the New Phonebook window and specify the drive and folder you want to save it in.4. 3. 4.Motorola Phone Tools . Click the Save button. 1. You can change it by clicking on . click on the File menu. 5.4.2 Open an existing phonebook 1. Application Phonebook files are automatically given the . From the Phonebook. The selected phonebook becomes the current phonebook: it is opened as the default phonebook each time you access Phonebook. For example. Types of phonebooks installed on your computer are listed in the Phonebook types zone. 3. option The Open phonebook window is displayed.4. 2.4. 4. it is likely that its structure will be different from that of a phonebook created in the application.

Click OK once all matches have been made correctly. then select the Match table option. 2.4.4. click the Default button. In the Tabs scrolling list (Identification. Click on the File menu. The fields for the selected tab are displayed in the Phonebook field list. through d. select the tab containing the Phonebook fields you wish to match. etc. The names of fields common to both phonebooks are displayed in red.Motorola Phone Tools features need to match the fields in the file you have opened with those of the application’s Phonebook (See Match fields between an external phonebook and the application Phonebook. 42 .4. If the match table suggested by the application is not appropriate.4. click the external phonebook field name you want to match to the previously selected field.In the Phonebook field list. To do this.Click Assign. Use Windows Explorer to locate and delete the desired phonebook. 4. proceed as follows: a. 3. then select the Open.In the External phonebook field list.Motorola Phone Tools . 6. Open the phonebook you want to delete. 5. 3. The Open phonebook window is displayed: take note of the phonebook path given in the Current file section. If some fields in the phonebook are not listed in the structure of the file you have opened.. Home. None (the first word in the External phonebook field list) is displayed in red. 1. 2. Repeat steps a. for each field. Business. 4. Note: You can also access this window via the Phonebook exchange settings window.1. page 42). If no match has been found. 4.3 Delete a phonebook 1. From the Phonebook. option. The application suggests a default match table.4 Match fields between an external phonebook and the application Phonebook Note: This option is only available for MS Outlook. click on the Options menu.1. To accept the default match table. The Match table window is displayed. Outlook Express and Microsoft Exchange phonebooks. d.. c. you can match phonebook fields yourself. click the field you want to match. b.). they will appear grayed out. All fields contained in the external phonebook are displayed in the External phonebook fields list.

4. for example. First name. if it is a mobile phone number). Access the Phonebook. the deletion of a record cannot be undone. Click in the fields you want to fill out and enter the details of your contact. a check mark appears next to each type of number that has been filled out already.4. 43 . In which case. 4. Fill out at least one of the following fields: Title. Access the Phonebook. The contents of the selected record are displayed in the lower part of the window. Outlook Express or Microsoft Exchange phonebook.Motorola Phone Tools . Click the Save button.4. click the button. In the list of names for the various number types.2. 2.4. and then enter the number. 3. 4.Motorola Phone Tools features 4. The selected record is placed in the Recycle Bin. select the name that matches type of number (Mobile Phone. To enter contact phone numbers. Click the New button. Access the Phonebook. Do the same for all the numbers you use to reach this contact. Place the cursor in the field you want to edit. 5. other fields are optional. 3. 4. Select the record you want to delete from the list of phonebook records.4. select the Business or Home tab.4. 2. Select the record you want to change in the phonebook record list. 2.1 Create a record 1.4.2.4. Click the Delete button.3 Delete a record 1.2 Creating and managing phonebook records 4. 4. Middle name or Last name.2 Change an existing record 1. Click the Save button.2. Warning! The Recycle bin option is not available if you are using an MS Outlook. 3. and make your changes.

use search criteria. Select the Layout tab.4. Access the Phonebook. Click the File menu and select the Print. Left. 2.. Select the List or Record option. perform a fast search.Current record . 10..Motorola Phone Tools . Bottom and Right margins. 44 . button.. option.4. Click the OK button in the Print preview window once you are satisfied with your document. you can search for records in the Phonebook in two different ways. 9.. 7. 4.Prints all records that are part of a selected group (or folder). Enter the size in centimeters of the Top. display the Define List tab again and adapt its layout. 3. 5.4. first name.Prints the current record. To select and configure the printer to be used. click the Define List tab. The Print Setup window is displayed. If this is not the case. Specify the print range: . In list mode check that all columns appear on the page.2.Motorola Phone Tools features 4. Click on Preview to check the layout of the document.5 Search for a record Depending on what you are searching for.4 Print a record 1. and then specify the list’s content and layout as you want it printed. In list mode.2. 8. within the margins previously set.Current group . 4. If you are looking for all records meeting a common criterion. If you are searching for a contact and you know his/her last name. click the Printers. 6. for example all contacts living in London. . company or telephone number.4.

2. 45 . Access the Phonebook.Motorola Phone Tools features Perform a fast search 1. etc. In the list of records. 4. click the column title of the field you want to search: Last Name. the cursor moves through the list of records and selects the first record beginning with the characters you entered. 2. 4. In the Search text field. The Search window is displayed. For example. To search on all the fields. 5.. Use search criteria 1. Select the Edit menu. select the field on which you wish to carry out your search. the Fast search field becomes: "Fast search on Last name". Click the folder (or group) you want to search (if you want to search all records in the current phonebook. First Name. Records matching the specified search criteria are copied into the Search results folder. click the root folder). In the Fields list. if you click the heading of the Last name column. 6. enter the word you are searching for. then select the Search. Click the OK button. select All fields. option. Access the Phonebook.Motorola Phone Tools . Enter the first characters of the word (or number) being searched for in the Fast search entry field. 3.. As you enter characters. Company. 3.

4. To display the Phonebook.4. press the Enter key on your keyboard. 6.4.4. Select the Delete option. it becomes a set selection of records which you donít need to recompile each time you need them. Access the Phonebook.4. 4. 1.3 Delete a Group 1. Its main aim is to enable you to group records that do not meet common criteria and that you cannot therefore search automatically. 4. press the F5 key on your keyboard: • If your phone is connected to your PC and switched on. 3. 2. Click the File menu.4. Select the Rename option. Click the OK button. click the OK button.3. When the group is created. Access the Phonebook. Enter the new name you want to give to the selected group.Motorola Phone Tools . 2. Select the Create new sub-group option in the menu that appears. the original record is automatically updated and vice-versa. 4. The group label can now be edited. To confirm the changes. 4. 4. 5. 4. then select the Group option. When changing the copy of a record. Access the Phonebook.3. 3. Enter the name of the sub-group you want to create in the window that appears.2 Rename a Group 1.5 Phonebook Synchronization view The phonebook synchronization view enables you to display the application Phonebook and your mobile phone phonebook in the same window in order to make synchronization easier. To confirm. 5.3. 4.4. Right-click the group you want to rename. Select the folder in which you want to create a group. 2.3 Creating Groups of contacts A group is a folder in which you can store records.4. Groups only contain the copies of records that you store in them.1 Create a Group You can create groups in any folder. Right-click the group you wish to delete.4. then confirm this deletion. except in the Search results and the Recycle Bin folder. the phonebook synchronization 46 . 3.Motorola Phone Tools features 4.

4.4. The phonebook synchronization view is displayed. then select the Synchronization View option.5.Click on the View Or . button.Click the View menu.Motorola Phone Tools features view is displayed. • If your phone is not connected and/or not switched on. Connect your phone and/or switched it on then: .1 Contacts in computer view This section works like the standard phonebook view. the phonebook standard view is displayed.Motorola Phone Tools . 47 .

Search button enables you to perform a record criteria search. Contacts contained in the selected folder are listed below.2 Contacts in phone view Important! The information available in this section depends on the capabilities of your phone. The New button opens the New phone entry dialog box which enables you to enter a new contact to be saved in your mobile phone. This section displays the list of contact records saved in your mobile phone’s memory and that of your SIM card. The details of each file selected are displayed in the lower section of the window. its details will be displayed in red until you click Apply changes or start a synchronization New button enables you to create a new file for a contact.5. The The The The Note: When you edit a contact in this view. the details of each file selected are displayed in the lower section of the window. 48 . Delete button enables you to delete the selected contact record. Edit button enables you to edit the record for the selected contact. 4.4. As with the Computer Contacts section.Motorola Phone Tools .Motorola Phone Tools features The drop-down list located at the top of the section enables you to select the phonebook folder containing the contacts to be synchronized.

This information will be requested in the third window of the import wizard. Outlook and Outlook Express formats are only available if the relevant applications are installed on your PC. which need to be specified when importing or exporting records.Motorola Phone Tools . From this window: 49 .4. Select the Import.4. you must define its structure so that the application can delimit the various fields and records correctly. DBF. This command is very useful if you are editing contacts directly in your mobile phone while it is connected to your PC and the application is running. Delete button enables you to delete the selected contact record. option. 2.6... MDB. A wizard will guide you through the import steps. The Read Phone icon enables you to display the updated list. or specific character sequences. PAB. • Motorola Phone Tools (MDB) • Motorola Phone Tools (DBF) • Motorola Phone Tools (DAN) • Outlook Express • Lotus Notes • vCard vCard is a virtual calling card format that enables phonebook contact information to be easily exchanged. The application enables you to import the following types of database: • Text file with delimiters (ASCII or ANSI) Fields and records do not have a fixed size.6. • DBASE III or DBASE IV Exchange. DAN. 4.6 Importing records 4. For example. Access the Phonebook.4. but are separated from one another by characters.Motorola Phone Tools features The The Edit button enables you to edit the record for the selected contact. 3. 4. CSV format is a text file with delimiters. Click the File menu. To import a record: 1.1 Importing records from an external file When using Phonebook. you do not have to give up any phonebooks or address books you may have created in other applications. PST and WAB files are automatically imported. Only text files with delimiters need their structure to be specified.2 Importing text files with delimiters When importing a text file with delimiters. VCF.

This option only applies if fields are not filled out in any record (entry): if this is so. These titles are then recognized as such and will not be imported as a record. 6. In the Origin list. 50 . Note: If you do not wish to import empty fields. specify the Text identifier used. select the File to Import has Field Names option. select the Hide empty fields option. Specify the delimiters used to delimit the fields and entries (records) in the file. 2.Motorola Phone Tools . If you do not know the type of delimiters being used. select ASCII/DOS if the file comes from a DOS environment or ANSI/ WINDOWS if the file comes from a Windows environment. 3. have a couple tries and check the results in the Preview zone. If you do not select the appropriate parameters. Click the Browse button and select the file you wish to import. If the first record of your file contains field titles. Click Next to continue importing. the records contained in your phonebook will not be displayed correctly.Motorola Phone Tools features 1. 5. 4. If necessary. in the Preview section the column for this field will be empty.

51 . Click Next. 2. Select the file to import then click Next.Add to existing files . 7. or Lotus Notes 1. Exchange.Add to existing files . 5. click the File menu. 3. Access the Phonebook. 10. 4. In the following screen. Click the File menu.Keep existing files . Select the folder where the contacts you want to import are stored then click Next. If you are importing files that already exist in the target file. In the following screen. 6. 2. Select the file to import then click Next. 9. Select the folder where the contacts you want to import are stored then click Next.4.Motorola Phone Tools . The Import wizard is displayed.Keep existing files . The Import wizard is displayed. If you are importing files that already exist in the target file. 7.3 Importing from Outlook. Files are automatically imported. From the Phonebook. Select the Import option. 6. Files are automatically imported. click Finish.Update existing records 9.4. Click Next. 4. Select the folder in which you want to store the contacts you are importing then click Next.Motorola Phone Tools features 4. click Finish. Select the folder in which you want to store the contacts you are importing then click Next. Select the Import option. 4.4 Importing from a vCard file 1. Select in the list the vCard File option then click Next.Update existing records 8. 8. 3. Select in the list the file you want to import into your current phonebook then click Next. select one of these options: .6. select one of these options: . 5.6.

Motorola Phone Tools - Motorola Phone Tools features

4.4.7 Exporting records
4.4.7.1 Exporting records to an external file
The application enables you to export your phonebooks in order to use their information in external applications. The following export formats are supported: • Text file with delimiters (ASCII or ANSI) Fields and records do not have a fixed size, but are separated from one another by characters, or specific character sequences, which need to be specified when importing or exporting records. For example, CSV format is a text file with delimiters. • Motorola Phone Tools (MDB) • Outlook Express • Lotus Notes
Important! vCard files cannot be exported through the wizard. To do so use the File menu, Exporting to vCard file option.

• Exchange Phonebook (PAB) • Outlook Contacts folder (PST) • Outlook Express address book (WAB) Exchange, Outlook and Outlook Express formats are only supported if the relevant applications are installed on your PC. To export a file: 1. Access the Phonebook. 2. Click the File menu. 3. Select the Export... option. A wizard will guide you through all the export steps. Exportation in MDB, DAN, PAB, PST and WAB formats is done automatically. Only text files with delimiters need their structure to be specified.

4.4.7.2 Exporting wizard - Text file
When exporting a phonebook into a text file, you must define how the application should structure this file. This information is requested in the third window of the export wizard. From this window: • In the Export file field, enter the name of the file to which you wish to export, or use the Browse button to search an export file. • In the Origin list, select ASCII/DOS if the file will be used in a DOS environment or ANSI/WINDOWS if it will be used in a Windows environment. • Indicate the delimiters to be used to delimit the fields and records in the destination file. • Specification of Text identifier is recommended: the file obtained will be easier to read. • Select the Display field names on first line option if you wish the first record of the file which has been created to contain titles of exported fields.

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Motorola Phone Tools - Motorola Phone Tools features • Click Next to continue the exportation.
Note: If you do not want to export empty fields, select the Hide empty fields option. This option only applies if the field is not filled out in any record: if this is so, in the Preview section the column for this field will be empty.

4.4.7.3 Exporting to vCard file
• Access the Phonebook. • Select the record the content of which you wish to export. • In the Edit menu, select the Exporting to vCard file option. • In the vCard File window, select the location at which you wish to save the vCard file. • Click Save.

4.4.7.4 Exporting to Outlook, Exchange, or Lotus Notes
1. From the Phonebook, click the File menu. 2. Select the Export... option. The Export wizard is displayed. 3. Select in the list the file where you want to export your current phonebook then click Next. 4. Select the folder in which are stored the contacts you are exporting then click Next. 5. Select the file to export then click Next. 6. Select the folder where you want to store the contacts you are exporting then click Next. 7. If you are exporting files that already exist in the target file, select one of these options: - Add to existing files - Keep existing files - Update existing records 8. Click Next. 9. In the following screen, click Finish. Files are automatically imported.

4.4.8 Making a transmission directly from the Phonebook
• Access the Phonebook. • Select the record for the contact you wish to make a transmission. • In the Communication menu, select the option to match the type of transmission you want to set up (Sending an e-mail, for example). If your hardware does not support certain types of communication or if you have not filled out all record fields, the relevant options are grayed out. • If more than one field for the corresponding transmission has been filled for the selected contact, the Select field dialog displays and invites you to select the correct number/address.

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Motorola Phone Tools - Motorola Phone Tools features • To confirm your choice, click the OK button. The transmission window matching the type of communication which has been chosen is displayed: the selected contact is displayed in the list of recipients. In case of a phone call, the application dials the number and the call starts.

4.4.9 Synchronizing
Refer to Synchronization, page 63.

4.4.10 Limitations
For more information about limitations, refer to your phone manual.

4.5 Calendar
4.5.1 Overview
The Calendar module makes it easy for you to manage your time, wherever you are. You can synchronize the calendar in your mobile phone with one of the e-mail software programs you use on your computer (whether that is Motorola Phone Tools, Outlook, or Lotus Notes). The module synchronizes your directories and contains a calendar where you can enter tasks and events and choose a daily, weekly, or monthly view.

4.5.2 Accessing the Calendar
To access the Calendar from the application main window, you can: • Click from the function panel. • Click the Menu button, select the Organizer option, then select the Calendar option (or press F7).
Warning! If during the installation process, Outlook or Lotus Notes were detected on your computer, when you access the Calendar, this will either open Outlook or Lotus Notes Calendar.

4.5.3 Supported calendar formats
The following formats are supported by the Calendar: • Outlook (PST) • Lotus Notes (NSF) • BVRP (MDB)

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5.6 Starting a search Note: The following calendar interface will only be visible if no other calendar is detected. their contact icons will also appear in this window.5. 1. click on the File menu. Note: If your are using the e-mail program Outlook. 55 . 3. From the Calendar. To start a search. • Click the Search button.Motorola Phone Tools . Lotus Notes or Default calendar. Select one of the icons and click Open or double-click directly on one of the icons to open the corresponding calendar. 4. 4. select Search.Motorola Phone Tools features 4. Lotus Notes or Default calendar.4 Creating a calendar 1. From the File menu. 1. 2. Application calendar files are automatically given the . then select the New Calendar option. Note: If you open the Outlook. The Open calendar window is displayed. Enter the calendar name and specify the drive and folder you want to save it in. all changes are automatically synchronized even if they have not been made in the present application.5 Opening a calendar Note: The following calendar interface will only be visible if no other calendar is detected. Click the Open button.MDB extension. The Calendar File icon represents the calendar of the present application.5. you can: • In the Edit menu. 2. select Open.

check the Advanced search box then indicate a period of time using the From and To fields. 3. 4.1 Access the Options window From the Calendar interface: • in the Tools menu. To view the event selected in the Subject field. select Options or • click directly on the Options button. 7. click the Go to this day button. Click the Search button. 6.Motorola Phone Tools . To delete the event selected in the Subject field. 5. • In the scrolling list.5. 56 . click the New Search button.7 Calendar options The Options window allows you to define the display options for the Day View. For example: Meeting to reach the past and scheduled meetings. For an advanced search. click the Close button. To start a new search. To close the Search window.5. In the Search field: • Enter the keyword to use for the search (for a new search). 4. The list of scheduled appointments appears in the column of the Subject field. click the Delete button.Motorola Phone Tools features The Search window is displayed. select a key word from a previous search. 2. 8. This erases the results of the previous search. 4.7. The Options window appears.

In the Time Range section. 4.8. 4.2 Modify the period displayed Note: If the time range is not displayed in the Calendar interface.7.5.9 Synchronizing Refer to Synchronization. Find and/or Edit toolbars to show or hide the corresponding buttons. select or deselect the following options to show or hide the corresponding windows: • Calendar • Tasks • Range > Daily • Range > Weekly 4. page 63.5.5. From the View menu. Month View to display an entire month. For example. Start time: 8AM and End time: 6PM. 4.8.5.1 Change the period displayed in the Calendar To modify the Schedule window. 4. select Toolbar. Day View to display a single day. These times will be displayed in the Time Range window of the calendar.Motorola Phone Tools .Motorola Phone Tools features 4. then in the View menu select the Time Range option.5.2 Show and hide windows From the View menu. 57 . Week View to display seven days.3 Show and hide toolbars Toolbars consist of buttons providing fast access to features and options of the Calendar module. select a Start time and End time. click one of the buttons shown below.8. then select or deselect the Standard.8 Modifying the calendar display Note: The following calendar interface will only be visible if no other calendar is detected.5.

6. then select Add an event from the popup menu. 3. 4.10 Limitations For more information about limitations.1 Scheduling an event Note: The following calendar interface will only be visible if no other calendar is detected. In use or Temporary. An event can be an appointment.6. The Calendar module lets you schedule and list events. 58 . For example: Meeting with project managers.Motorola Phone Tools . The New window is displayed. or check the All day option. or any other particular or periodic activity (daily. 2. 4. To define the frequency with which the event takes place. 8. weekly. The Appointment Recurrence window appears. or annual). refer to your phone manual. Specify the Location of the event. 5.1 Overview Note: The following calendar interface will only be visible if no other calendar is detected.Motorola Phone Tools features 4. From the Calendar interface.2 Managing Events 4. In the Subject field. a meeting. monthly. specify the Start and End date and time for the event. enter the name of the event you want to create. 4. For example: Santa Monica. • Click on the New icon.6. In the Duration section. You can also: • Right-click in the Schedule window (central display area). Indicate the Availability by selecting one of the options from the scrolling list: Free.6 Events 4. Check the Urgent and/or Private options so that the event appears in the calendar with the corresponding mark.6. 7.5. select New then Event in the menu displayed. check the Recurrence option. If you want an alarm to remind you when the event is about to occur. in the Edit menu. define their duration and create reminders so you do not forget them. 1.2. check the Reminder option.

The Edit a calendar event window appears. double-click the event. 2. Buttons 1. select Copy. From the Calendar interface. 10. 2. click OK to confirm and close the window.Motorola Phone Tools features 9. Click OK to save the event. After viewing or editing the event.6. View the event and make any changes required. Click the Copy button. select Paste.Motorola Phone Tools . 2. select the event you want to copy and then use one of these three methods: Keyboard 1. => A copy of the event is added to the event list. as described in Schedule an event.6. Press CTRL+C. 4.2 Viewing and modifying an event Note: The following calendar interface will only be visible if no other calendar is detected. 2. 4. in the Schedule window (central display area). The New window closes and the event appears in the schedule.2.2. From the Calendar interface. 3. Menu 1. In the Description field you can enter unlimited additional comments about the event. in the Schedule window (central display area). 59 . The day of the event appears in bold in the Calendar window. Press CTRL+V.3 Copying an event Note: The following calendar interface will only be visible if no other calendar is detected. 1. In the Edit menu. Click the Paste button. In the Edit menu.

and create reminders so you do not forget them. The selected event no longer appears in the list. then select Add task from the popup menu. From the Calendar interface.2.7. or annually).6.2. Select the Edit > Delete menu option. monthly.Right-click in the display area of the Tasks window. select the event you want to delete and then either: 1. The Add task window is displayed.4 Deleting an event Note: The following calendar interface will only be visible if no other calendar is detected.1 Overview A task is an action to be performed either once or at regular intervals (daily. 4.7. define their duration.Motorola Phone Tools .1 Create a task 1. then Task. 4. Right-click and select the Delete event option from the popup menu. Click on Delete icon. weekly. . The Calendar module lets you schedule and list tasks. 3.Motorola Phone Tools features 4.7 Tasks 4. From the Calendar interface.2 Managing Tasks 4. or 2. select New. in the Schedule window (central display area). 60 .In the Edit menu. .7.

In the Description field you can enter unlimited additional comments about the task. 8. Check the Private option so that a mark will appear next to the task.7. or Deferred. 9. In progress.Motorola Phone Tools features The Add task window is displayed. The Appointment Recurrence window appears. The Edit task window is displayed. The Priority can be set to Low. From the Calendar interface. enter the Start and End date for performing the task. Indicate the Status by selecting one of the options from the scrolling list: Not started.Motorola Phone Tools . The [n] % Complete is displayed according to the selected status. Normal or High. 2. Make the required changes. Waiting for Info. In the Duration section. Check the Recurrence option to define the frequency with which the task takes place. To confirm and close the window. as described above. 4. 4. 3. Finished. double-click on a task or select it. For example: Deliver the monthly report. then right-click and choose Edit task from the popup menu.2. 2. 61 . in the Tasks window. Click the OK button to save the task.2 Modify a task 1. 5. enter the name of the task you want to create. 6. In the Subject field. 3. The Add task window closes and the task is added to the Tasks window. click the OK button. 7. The day of the task appears in bold in the Calendar window.

From the Calendar interface. Press CTRL+V. To remove the checkmark. Confirm the task deletion and it will be removed from the Tasks window. Click the Paste button. 4. Click the Copy button. in the Tasks window.7. click in the check box to the left of the task you want to mark as completed. 62 . or .5 Delete a task 1. select the task you want to delete then either: . Menu 1. 2.Right-click and select the Delete task option from the popup menu. 4. click in the check box again. select Paste.Motorola Phone Tools . in the list in the Tasks window.7. 2.7.7.2.3 Synchronizing Refer to Synchronization. 2. 2. select Copy. From the Calendar interface. select the task you want to copy and then use one of these three methods: Keyboard 1. A checkmark appears in the check box and the title of the task is crossed out. in the Schedule window (central display area).2.2.4 Copy a task Note: The following calendar interface will only be visible if no other calendar is detected.Motorola Phone Tools features 4. Buttons 1. In the Edit menu. or . select the Delete option.In the Edit menu. 4. page 63.Click on the Delete icon. In the Edit menu. Press CTRL+C.3 Mark a task as completed From the Calendar interface. => A copy of the task is added to the task list.

Motorola Phone Tools .8. • and/or events/tasks saved in your mobile phone calendar to those saved in the application calendar. the tabs available in the Synchronization Settings window may vary or not all be available or visible.8 Synchronization 4.1 Overview Synchronization enables you to update your phonebooks and calendars by matching: • numbers saved in your mobile phone phonebook to those saved in the application Phonebook.Motorola Phone Tools features 4. refer to your phone manual. then Synchronization Settings.8. To access the Synchronization Settings window: 1. 4. Select Setup.2. 4. The Synchronization Settings window and its tabs are displayed...2 Synchronization Settings Important! Depending on the model of your mobile phone.1 General Panel 63 .4 Limitations For more information about limitations.8. 2. 4. Click the Menu button from the application main window.7.

Check the options you wish to enable: . Select the folder you wish to use for synchronization. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window. 64 . Click the Change.Enable complete synchronization . 3. A new Create Subgroup window appears. 5. then click New. 6.Motorola Phone Tools features 1. This window will close and the new subfolder will appear in the item tree. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window. select the folder in which you wish to create a subfolder. Enter a group name for the new subfolder.2 Synchronization folder 1.This option runs a full (and potentially lengthy) re-read of the entire folder. button.2. The Synchronization folder window appears..Motorola Phone Tools ... . 4. Click the OK button.Display confirmation messages before deleting entries during synchronization if you wish to confirm the permanent deletion of records during synchronization.8. Next. it can be created. 2. 7. 4. 2. Select the item for which you wish to change the synchronization folder.. If this folder does not exist. Click the OK button to confirm changes.

8. Select Contacts. If you wish to ignore completed tasks during synchronization. 65 .2.Motorola Phone Tools . In the latter case. Select Synchronize all contacts or Synchronize the selected contacts. to check the entries you wish to synchronize in the Filter window where they are displayed.3 Filter 1. indicate the number of weeks before or after the current date you wish to synchronize tasks. . Choose Synchronize all events or Synchronize only. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window. .Tasks. If you select: . Choose Synchronize all tasks or Synchronize only. click Select. In this window you can also click Select all or Unselect all (unchecked entries will be ignored during synchronization)..Motorola Phone Tools features 4. check the Ignore completed tasks box. 2.Calendar. In the latter case. Calendar or Tasks depending on the type of data you wish to synchronize..Contacts. indicate the number of weeks before or after the current date you wish to synchronize events. In the latter case.

this tab enables you to specify the phonebook which is to prevail or ask at each conflict. when the application detects inconsistent data in the application and in the mobile phone. 66 .Ask the question .Computer . the application data will be taken as the basis and will overwrite the mobile phone data.4 Priorities Where there is a conflict (for example: the same contact with a different telephone number) between your Phonebook and your mobile phone during synchronization. 1.If you enable this option. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window.Motorola Phone Tools features 4. the mobile phone data will be taken as the basis and will overwrite the application data.If you enable this option. .Motorola Phone Tools .8. .If you enable this option.2. 2.Mobile phone . a window will appear asking you which data to keep (application or mobile phone data). Select one of these three options: .

4.2.Motorola Phone Tools . It clears any changes you have made. 67 .The Default button restores predefined links between fields in the program. Select a mobile phone field and the application Phonebook field you wish to link it to and then click the Link button. 2. Click on Modify Mapping. Links created in this way are displayed in the Established links section. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window. 5. . The mapping table for the selected item is displayed. you can also click the Unlink button to delete the link between the two entries.. Select the item for which you wish to change the mapping.If you select a field.Motorola Phone Tools features 4. 1. 3.8.5 Mapping This tab enables you to align your mobile phone entries with those of the application.. .

Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window.8. select one of the following options: . .6 AutoSync 1.Every month if you wish synchronization to run automatically once a month.Every x (day of the week) if you wish synchronization to occur regularly on a specific day of the week.Motorola Phone Tools . 68 . .Motorola Phone Tools features 4.Every launch if you wish synchronization to run automatically each time you connect.Never so that synchronization will not run automatically.2. To determine if synchronization between the mobile phone and Motorola Phone Tools should occur automatically. 2. .

Motorola Phone Tools .7 Data source 1.Motorola Phone Tools features 4. select the application where you store contact and calendar/task data. 4. Move to another tab if necessary or click the OK button to confirm and close the Synchronization Settings window.8.3 Synchronization Wizard 1.2. 69 . 2. From Motorola Phone Tools function panel. In the drop-down list.8. click the Synchronization button .

Motorola Phone Tools features The Synchronization Suite window appears on screen. 70 . Select one of the options displayed: .Start the synchronization wizard. Synchronization is performed according to the options selected in the Synchronization Settings window. . 2.Synchronize now. This option displays the Synchronization Settings window to change or check synchronization options. This option launches the Synchronization Wizard which will help you choosing various synchronization options before synchronizing.Motorola Phone Tools . This option displays the Synchronization window that allows you to start synchronization immediately.Modify the synchronization parameters. .

2 Setting a new user profile 1. 2. then click the OK button.4 Synchronization status report Once synchronization is complete. 71 . select the profile you want to use. For more information. button. page 14. page 14. 3.9.9. see Installing the mobile phone. 2.1 Overview This feature allows multiple users to use the same PC and to configure Motorola Phone Tools for different mobile phones.3 Assign a phone to an existing user profile 1. For more information. then click the OK button. Enter the profile name.Motorola Phone Tools features 4. 4.9. you can click the Summary button to view the synchronization status report: 4. The Phone Setup wizard is displayed and will take you through the steps of the mobile phone installation. In the Choose a Profile dialog box. Launch Motorola Phone Tools. The Phone Setup wizard is displayed and will take you through the steps of the mobile phone installation.8. click the New. The New Profile window is displayed.9 User Profiles 4. 4.. see Installing the mobile phone. Launch Motorola Phone Tools.Motorola Phone Tools .. In the Choose a Profile dialog box.

2. .10.Motorola Phone Tools . while holding down the left mouse button. Click the OK button. Type the Subject of the e-mail and in the text field below the e-mail text.Transmission and manual or periodic retrieval of e-mail.. drag the mouse until the window reaches the desired size.4 Defining a default user profile 1. using SMTP (Simple Mail Transfer Protocol) to send e-mail. select the user profile you want to set as default. .1 Overview The E-mail module allows you to exchange e-mail messages over the Internet. 4. point the mouse cursor to the lower edge of the window (the cursor takes an up-down arrow shape) and. 4.Server connections via local dial-up or distant access.E-mail reception on POP3 server. ..2.Management of distribution lists.Retrieval of e-mail headers. . . . 3. choose the Send option then select the Send E-mail. The dialog box expands to show more options. Uuencode). Fill in the Recipient(s) Name and e-mail Address or click the copy the information from the Phonebook. 2.Management of signatures and attachments (Mime 64. From the main Menu.Multiple e-mail transmissions (immediate or deferred). In the Choose a Profile dialog box.E-mail transmission on SMTP server.9. Launch Motorola Phone Tools. and the POP3 protocol (Post Office Protocol version 3) to receive e-mail. The e-mail edit field can be enlarged. button in order to 3.Management of multiple message accounts.2 Sending an e-mail 4. . plus CC and BCC attributes. 5.Motorola Phone Tools features 4. It allows the following: . To do so. The Send e-mail window appears. 72 .1 Preparing an e-mail message 1.10. 4. option. Click the Options>> button.10.10 E-mail 4. Check the Define as default profile box. .

then attach the archive file. choose an encoding method for the attached file. 2. page 118).. 1. When the email is sent.3 Defining a priority Motorola Phone Tools can manage five priority levels ranking from "Lowest" to "Highest". it is played. If it is a sound file. 6. the transmission is carried out immediately.Motorola Phone Tools . 4. you need to change the priority level. it is displayed. or at the end of a specified time interval. 4. the attached file is encoded according to the encoding method of your choice. Type your contact’s information (Name and Address) as well as the Subject and your email Text. To choose the document to be attached to your e-mail message. In the Encoding scrolling list.2.2 Attaching documents to an e-mail message You can attach any type of document to an e-mail message sent by the application.. on demand. click The Open window is displayed. The selected file name(s) will appear in the Attached file field in the Send e-mail window. If it is a text file. 3.10. 4. select the file of your choice by clicking on it. 73 . According to settings defined in the E-Mail tab in the General Setup window (see E-Mail Tab.Motorola Phone Tools features 4. or at the end of a specified time interval.exe file. Note: Changing the priority level will not influence the transmission speed. . choose the Send option then select the Send E-mail. If you wish to apply a different priority level for the next e-mail message to be sent. According to the settings defined in the E-Mail tab in the General Setup window (see EMail Tab. then its properties are displayed. the transmission is carried out immediately. From the main Menu. The Send e-mail window appears. page 118). From this window. The default priority level is "Normal". Click the Send button.10.2. option. To send multiple files you must first compress them. 5. If the selected file is an *. This priority level will be applied to the current e-mail message. choose the priority level in the Priority scrolling list. Click to open the selected file in the list of attached files. for example Mime 64 (default method). Priority levels other than "Normal" are marked with an icon in the list of received documents. on demand. Click the Open button. then click the Send button. From the Send e-mail window. etc.

. The e-mail message is placed in the Pending E-mail folder and will be sent only when the scheduled transmission date and time are reached. select the hours and/or the minutes and use the arrows to adjust the time. the transmission will be made the next time you turn the computer on and open the application. to check whether you have received new e-mail 74 .Motorola Phone Tools . On-demand retrieval of e-mail From the main application window. Click the date you want your e-mail to be sent on. Use the arrows to display another month. select the Receive option and then the Check E-mail option. From the General tab. click the E-mail button. To change the transmission date. From the Send e-mail window.1 Receiving E-mail There are two methods for retrieving e-mail: automatically or on demand. In the E-mail options window that shows.3. click .. Automatic retrieval of e-mail 1. If your computer is turned off. Display the E-Mail tab (Menu button > Setup option > General Setup. 3.3 Managing an e-mail 4.4 Deferring a transmission 1. 4.Motorola Phone Tools features 4. • From the Menu button. 2. click . 4. 3. 4.10. 2. activate the Check for new messages every [n] minutes box. the application will retrieve e-mail messages stored on your POP server every 15 minutes. The application launches an e-mail retrieval.). 5.. To change the transmission time.10. button. press the F4 key on your keyboard to display the Inbox folder and click messages. The application launches an e-mail retrieval and the Inbox window is displayed.. Indicate the number of minutes between each e-mail retrieval. A calendar of the current month is displayed.2.10. Click the Send button. if you type 15. • From the application main window. select Retrieve e-mails then click the OK button. For example. Important! Make sure you leave your computer on and the application running at the scheduled transmission time. Click the Advanced Setup. you can either: • In the function panel.

3. as does the abbreviation Fw: indicated beside the Subject. Still.2 Viewing an e-mail Received e-mail messages are placed in the Inbox folder. then click . containing the chosen e-mail text. For more information about E-mail. find the e-mail messages.3 Replying to an e-mail 1.Motorola Phone Tools .4 Forwarding an e-mail If you forward an e-mail message. Choose an e-mail message. Further.10. Click the Send button. the message will contain the notice: e. You can also add text to the original e-mail message. These are easy to identify by the icon in the Type column. 4.com> 26/08/98 13:01 1. From the Menu button. The content of the e-mail message appears in a specially-designed window for processing e-mail. Choose an e-mail message. 1.10. 4. is displayed. A window similar to the Send E-mail window. In the received document list.: Message from "Igor Smith . You can make your modifications in the text field. containing the original message as well as the information about the sender of the selected e-mail. 75 . 3. then click the Inbox option to view the content of the Inbox folder. 3. or delete the entire e-mail content by clicking the Clear all button.3. you become the sender of the message as if you had created it yourself. then click the Inbox option to view the contents of the Inbox folder. From the Menu button. then click . choose Receive. Type the address of the new current e-mail recipient(s). choose Receive.10. since the > character precedes each line of text in the e-mail message.g.3.Motorola Phone Tools features 4. 2. Click the Send button. then click the Inbox option to view the content of the Inbox folder. 2. see Setting up e-mail. but only forwarded it. the recipient will know that you have not written this e-mail message. Choose an e-mail message and double-click or choose File > Open. 4. A window similar to the Send E-mail window is displayed. page 22 and E-Mail Tab. choose Receive. page 118.BVRP Software" <ISmith@bvrp.3. From the Menu button. 2. The original e-mail text is preceded by the > character on each line.

click • To delete the selected items from the selected contact(s) list. The Select contacts window is displayed and shows you a list of contacts.Motorola Phone Tools features 4. 4. allowing you to edit and send short messages via the keyboard of your computer.. it also lets you format your messages and add multimedia components: graphics (images.1 Overview This module lets you handle short messages easily. and sounds. then Send E-mail. • To add them from the central list to the Selected contact(s) list. Depending on the type of message selected. animated logos. You automatically return to the transmission window.Motorola Phone Tools . 76 . select Send. The Send e-mail window is displayed..11. The contacts you have just extracted now appear in the recipients list. 2. click the OK button to extract it. 3.10. select the contacts to be extracted.11 Text messaging (SMS and EMS) Warning! The availability of some features described in this section depends on the capacities of your equipment and on the mobile phone/subscription combination. click .). etc. Click . Click the Menu button. Once the selected contacts list has been set up.4 Extracting mobile phone contact details for sending an e-mail 1. 4. 4. In the left side of the window. . photos.

Motorola Phone Tools features 4. To get a delivery report for each message you send (if supported by the recipient’s mobile phone network operator). When this option is enabled.Short messages are automatically deleted from the mobile phone when they are deleted from the Inbox folder. . messages are deleted automatically without being transferred. . .1 Configuration 4. in the field underneath.Motorola Phone Tools . After this date.2. select the Setup option. Click the OK button. but the Service Center does not forward the delivery report on to you unless you request it.Check this box then.1.2 Sending a Text Message 4.Callback number . enter the phone number where your contact can reach you.Short messages are systematically deleted from the mobile phone after being transferred to the Inbox folder. 77 . Select a method for deleting messages from the mobile phone: .The recipient automatically acknowledges receipt of a short message when it is received.When transferring to the Inbox . If you disable this option. 1. 2. . Specify the short message options that you want to use: .2.1 Setting up the messaging function Before sending SMS or EMS. you may wish to configure Motorola Phone Tools SMS options. 4. "empty" messages are processed as any other message. even if it could not be delivered to the recipient. etc. the message will be deleted from the operator server.Validity .11. click the Menu button.11.Keep empty SMS . From the application main window..11. The SMS Configuration window is displayed. then SMS Configuration.Delivery report . check this option.Short messages are comprised of a header (reply path.) and a message body. "Empty" messages consist of a mere header and no message body. validity..When deleting from the Inbox .Specify here the validity period you want to assign to the messages you send. 3.

• Add an image. In general. page 78). 4. you first specify transmission options in the SMS Configuration window. From Motorola Phone Tools function panel. the imported file is displayed in the Message field. In the displayed window. select from the scrolling list the type of message you want to send: B&W EMS or Color EMS. Enter your message or import an existing file (see Importing a Text Message. From Motorola Phone Tools function panel.2.11. 5. Then you can: • Format the text. 3. Further options can be accessed by clicking Tools > Options.2.Motorola Phone Tools .3 Importing a Text Message You can import an existing file in *. select a file to send. • Increase or reduce the font size. Click the Send button to start the transmission.2.11. you may need to modify the transmission options for a specific transmission.2 EMS To send an EMS message. or animation to the message. Click File > Import. 4. Type your text. The options specified here take precedence over those specified in the SMS Configuration window for the current transmission. 4. In the Send Options window. However. .2. • Add a background color to the text (only available with colored EMS). 1. In the Message zone.2. click The Send Short Message window appears. 78 . 2.11.2 Preparing a Text Message 4. . • Change the paragraph alignment. 3. Click Open to confirm the choice of your file. sound. 4. 2.2. • Add color to the text (only available with colored EMS). Enter the recipient’s name and mobile number in the appropriate fields. click The Send short message window appears.txt format in order to send it as a message.1 SMS 1. In the Send Short Message window.Motorola Phone Tools features 4.11. check the Callback Number box if you wish to modify and/or transfer the callback number with the message. proceed as you would to send an SMS. which opens the Send Options window. 6.

Motorola Phone Tools features 4.5 Deferring a transmission 1. Important! Make sure you leave your computer on and the application running at the scheduled transmission time. The application takes your contact’s mobile phone properties into account: the message displayed on your contact’s mobile phone will be identical to the one displayed in this window.11. The Message preview window is displayed. 2.Motorola Phone Tools . click . click the Send button to continue with the transmission. From the Send short message window. 6. This window allows you to verify that the message prepared and the message received by your contact are identical. select the hours or the minutes and use the arrows to adjust the time. 4. 5.2.4 Previewing a Text Message 1. the text message is placed in the Outbox folder and will be delivered only when the scheduled transmission date and time are reached. 4. . Click the date you want your message to be sent on. Check the option box for Deferred Send. Click the OK button.2. To change the transmission date. click the Close button to return to the Send short message window and make the desired changes. click The Send short message window appears. If your computer is turned off. Prepare your text message then click File > Preview. When sent. From Motorola Phone Tools function panel.11. 79 . 3. To change the transmission time. 2. the transmission will be made the next time you turn the computer on and open the application. click Tools > Options. Use the arrows to display a different month. A calendar of the current month is displayed. If you are satisfied with your message. Otherwise.

. click • To delete the selected items from the selected contact(s) list. The contacts you have just extracted now appear in the recipients list. select Send. click the OK button to extract it. 80 . to check whether you have received new SMS or EMS messages.11. click . Click the Menu button.. select the contacts to be extracted. • To add them from the central list to the Selected contact(s) list. you can: • Press the F4 key on your keyboard from the application main screen to access the Inbox folder and click Tools > Send/Receive > Retrieve SMS.. Click on the envelope icon to transfer the messages to the Inbox folder then press the F4 key to open it.3 Receiving an SMS or EMS To receive an SMS or EMS. then Send short message The Send short message window is displayed. 4. 2. You automatically return to the transmission window.Motorola Phone Tools .Motorola Phone Tools features 4. • If your mobile phone contains received messages you have not read yet and if it is connected to your PC. or.11. 3. In the left side of the window. Click . The Select contacts window is displayed and shows you a list of contacts. Once the selected contacts list has been set up. 4. the envelope icon in the main display screen blinks.4 Extracting mobile phone contact details for sending an SMS 1.

video clip. Video Studio and MMS Studio. To switch between studios. vary according to what is selected: File Transfer Studio. played. The interface includes five parts: Menus and buttons The view that is displayed. This screen varies according to the selected studio (Image. 81 . You can also create and/or edit movies thanks to the Video Studio. or melody) that you want to use.12 Multimedia Studio This application lets you simply and efficiently manage all the multimedia functions of your mobile phone on your PC. Video Studio or MMS Studio). and/or viewed in the Preview screen located in the right part of the application. Melody Studio. and use them in your MMS messages thanks to MMS Studio. It lets you locally select the file you want to open for editing or as an attachment to an MMS message. photo. Video or MMS). This screen is similar in the four studios: Image. Melody. Melody Studio. Thus. Melody. as well as the corresponding menus and buttons. you can create and modify melodies using Melody Studio or images using Image Studio. The Selection screen The editor screen located at the bottom of the application allows you to edit and customize the selected file. Image Studio. Video. Image Studio. The editor screen varies according to the selected studio (Image Studio. Video Studio or MMS Studio.Motorola Phone Tools . Melody Studio. The file browser screen This screen located in the central part of the application displays your local explorer. Function panel The function panel located on the left side of the application includes five components in addition to the Welcome menu: File Transfer Studio. The Preview screen Changes made to the selected file can be displayed. giving you direct access to locate and select the file (containing the image. and MMS. click the corresponding buttons located in the function panel to the left of the application.Motorola Phone Tools features 4. and transfer them on your mobile phone. sound.

When you click the File Transfer Studio button . 2. In the Mobile phone zone. select one of the following tabs: My phone. Displays the online help. Copies the selected file to the computer. My video.Motorola Phone Tools .1 File Transfer Studio The File Transfer Studio allows you to move your files (images.Motorola Phone Tools features 4. video clips. etc. photos. melodies.12. My pictures. 1. Buttons on the toolbar Copies the selected file to the mobile phone. 82 . The File Transfer Studio window is displayed. My music.) from your computer to your mobile phone and vice versa. Transferring a file from the computer to the mobile phone Important! Make sure your mobile phone is correctly switched on and connected to the computer. and of buttons to interact between these two explorer zones. The File Transfer Studio is composed of two explorer zones: the My Computer zone and the Mobile phone zone. Select the directory where to place the file you are going to select.

My video. Do one of the following: . 5. Do one of the following: . My video. The file is copied to the computer folder. Select the directory where to place the file you are going to select. In the Mobile phone zone. My pictures. My pictures. 2. 1. 4. 5. select one of the following tabs: My PC. 83 .Drag and drop the selected file from the My Computer zone to the Mobile phone zone. Select the file to be transferred. 3. In the My Computer zone. My music. Specify the local path to the file to be transferred and select it.Click the button located between the two zones. Transferring a file from the mobile phone to the computer Important! Make sure your mobile phone is correctly switched on and connected to the computer. select one of the following tabs: My PC.Drag and drop the selected file from the Mobile phone zone to the My Computer zone. My video. select one of the following tabs: My phone. Note: You can transfer several files at once by selecting them while pressing the Ctrl key. . Note: You can transfer several files at once by selecting them while pressing the Ctrl key. My pictures. My music. My music. In the My Computer zone.Motorola Phone Tools .Click the button located between the two zones. The file is copied to the mobile phone folder. . 4.Motorola Phone Tools features 3.

• Samples: This tab includes an image library supplied by Motorola Phone Tools. Displays the online help. Captures a screen area. then select the desired image. to attach it to your MMS messages.12. Click your chosen tab. You can also attach them to your MMS messages. and/or copy them to your mobile phone.Motorola Phone Tools features 4. The Image files browser The Image Studio browser (the Image files screen in the middle of the window) lets you select files stored on your computer in order to view. edit. You access the Image Studio module by clicking on the Image Studio button . Buttons on the toolbar Transfers the preview image to the mobile phone (make sure your mobile phone is correctly switched on and connected to the computer).2 Image Studio module The Image Studio module lets you select and change an image stored on your computer in order to add a suitable copy of the image to the image library of your telephone. The Image files browsing area has various tabs. 84 .Motorola Phone Tools . or to use it as a screen background.

if you select a frame you can only view it in the Preview screen. 85 . From the Image files browser. These frames cannot be modified. then click the Crop The dimensions and colors of the source image are displayed. Activates the cropping area. use the toolbar buttons and the Cropping zone. click your chosen symbol and drag it to the Selection screen. Opens a blank new image to be modified in the Selection screen. The Selection screen The Selection screen is located in the lower part of the window. select an image. Matches the image to the size of the Selection screen. The selected (and potentially modified) image is displayed in the Preview screen as it will appear on the screen of your mobile phone. page 86.Motorola Phone Tools features • Frames: Provides various types of frames supplied by Motorola Phone Tools. Displaying an image From the Image files browser. Modifying an image 1. • My Images: You can specify the local path to the folder in which the selected extracts are to be saved. Refer to the Cropping zone. Toolbar Saves to PC. click the selected file to display it in the Preview screen and Selection screen. button. Simply clicking the desired image will display it in the Preview screen and open it in the Selection screen. • My PC: You can select and open images stored on your PC. To use a symbol. Displays the image in original size and cancels Zoom in or Zoom out actions. 2. Cancels any changes made to an image. • My Symbols: Provides various symbols supplied by Motorola Phone Tools. To modify the selected image. Confirms a change made to an image.Motorola Phone Tools .

Click and hold this arrow dragging it to increase or reduce the size of the frame. • Resize the cropping zone with the keyboard: click once in the zone. To erase within the drawing. To draw freehand in the color selected from the palette. Rotates the image 90° to the right. Displays the Brightness and contrast window (to set the brightness and contrast) of the selected image.Motorola Phone Tools . Flips the image on its vertical axis. Retouch toolbar When you click the Retouch button (Tools > Retouch). Flips the image on its horizontal axis. • Resize the cropping zone with the cursor: if you move the cursor to the borders of the Cropping zone. this zone is located at the center of the image. a toolbar and color palette are added to the Selection screen. • Proportional image cropping: hold the Shift key down and position the cursor on one of the edges of the frame that makes up the Cropping zone to reveal a double-headed arrow. Image: Displays a drop-down menu for moving images Rotates the image 90° to the left. 86 . Reduces the image.Motorola Phone Tools features Reveals a drop-down menu for applying options to images: Displays the Retouch toolbar. page 86. an arrow appears. you can move it and modify it as follows: • Move the cropping zone: click and hold the mouse button to drag the zone within the image. then drag it to enlarge or reduce the frame. By default. then press and hold down either the Control or Shift key while pressing one of the arrow keys. Click and hold down the arrow. Cropping zone The image Cropping zone is represented by moving dotted lines that form a frame . Enlarges the image. Refer to Retouch toolbar.

To draw a straight line. Adapts the image to the phone screen while maintaining the original image proportions (proportional scaling). The Preview screen button. select the Save to PC option. Click the desired color in order to specify the foreground color. To create a transparent elliptical object. To modify its display.in the Selection screen. To create a transparent rectangular object. Saving an image To save the image: . To create a rectangular object filled with the selected color. To insert text in an image.from the File menu. Centers the image on the telephone screen. To replace the color of pixels by the color selected in the palette. 87 . To create an elliptical object filled with the selected color. Changing the display Displays the image according to its original size: the image is adapted to fit the mobile phone screen and keeps its original proportions (it is automatically centered and adjusted).Motorola Phone Tools . The Preview screen (located at the right of the window) gives you a preview of the selected image as it will appear on the screen of your mobile phone.Motorola Phone Tools features Right-click the desired color in order to specify the background color to erase with. click the Save to PC or . use the preview buttons located in the Edit menu.

Motorola Phone Tools features Adding color Lets you choose from the palette or create a customized background color used to fill empty spaces when the selected image does not fill the entire telephone screen. or to attach them to your MMS messages. Transfers the extract selected in the Selection screen onto your mobile phone.Motorola Phone Tools . Melody Studio converts your sound files and audio CD tracks to a format adapted to your mobile phone. you can extract a part of a music track.12. You access the Melody Studio module by clicking on the Melody Studio button . Buttons on the toolbar Saves the extract displayed in the Selection screen onto your computer. 88 . 4. modify the tempo and set the fade in/fade out effects. Displays the online help.3 Melody Studio module Melody Studio allows you to select your favorite musical extracts. Saves the extract selected in the Selection screen onto your computer. Using its edition features. to use them as ringtones on your mobile phone.

• My Melodies: You can specify the local path to the folder in which the selected extracts are to be saved. 1.cda extension on reading a sound file from a CD on a PC. Opening a file extracted from a CD The system automatically creates a small file with a . . Important! The menus and buttons displayed on the editor screen vary according to the format of the sound file opened.midi). The program converts the file and displays the signal corresponding to the musical notes (hi-fi sound file) or a list of instruments (polyphonic sound file) in the Selection screen (at the bottom of the screen). To listen to the sound file which is opened.Motorola Phone Tools .Motorola Phone Tools features The Melody Files browser The Melody Files browser (located in the center of the window) lets you select sound files stored on your computer in order to play and/or copy them to your mobile phone. Specify the path to the folder containing your sound files in the Melody Files browser. 2. 2.mp3 and . The Selection screen The Selection screen (located in the lower part of the window) lets you preview and select the musical extracts you want to copy to your mobile phone. 89 . Pause and Stop buttons: . Select the desired sound file in order to open it in the Selection screen and display its information in the Information screen. • sound files in polyphonic format (. Click the Extract the track button in the Selection screen in order to convert the file to a readable format. This file can only be played on a PC. Click the My CD tab and specify the path to the CD drive where the file is located. use the Play. You can then select an extract from it. Click your chosen tab. then select the desired sound file: • Samples: This tab includes a set of sounds supplied by Motorola Phone Tools. • My PC: You can select and open music files stored on your PC. simply click on the desired sound file. 1.wav. • My CD: You can select and open music files stored on the CD in your CD-ROM drive. Various tabs are available in the Melody Files navigation area. To display information (in the Information screen and in the relevant section of the Selection screen) on a particular file. Opening a sound file There are two different types of sound file: • sound files in hi-fi format (.amr).mid. .

4. To cancel the Cropping zone. Click the Tools button. click the Note: You can also change the Cropping zone start by clicking and holding down the mouse button inside the Selection screen. Cancel crop button. 5. Accept crop button. The selection area appears in dark. Place the mouse cursor on the Selection cursor you want to modify until a doubleheaded arrow appears. then drag it to the right or to the left.Motorola Phone Tools . The new selection appears in dark in the Selection screen. then the Voice Record button. To confirm the Cropping zone. Play. The Cropping zone is located between the Selection stop cursors in the ruler. use the Pause and Stop buttons in the Information screen. click the 6. then drag to the right or to the left the Selection cursor. Depending on what you wish to do with the selected extract. then the entire sound file is considered to be selected. Listening to the selected musical extract Note: Make sure you have turned on your computer speakers and adjusted the volume. 90 . To cancel the selection. click inside the Selection screen. Click and hold down the mouse button. 2. Click the Crop button. 1. Open a sound file. Making a voice recording You can create a sound file yourself and make a recording.Motorola Phone Tools features Selecting a musical extract 1. Selection start and the 3. If no part was selected.

amr) 1. . The following toolbar is displayed • The cursor enables the tempo to be adjusted: .midi) 1. select the device you wish to use.Motorola Phone Tools . 4. Place the cursor where a double-headed arrow appears. 3. 6. click the Finish button. • To restore the original tempo. In the Melody Files browser.mid. 91 . 2. A cursor enables you to specify the fade in and fade out effects at the beginning and at the end of the extract.To raise it. slide the cursor to the left. Changing a hi-fi sound file (. . To modify the tempo: • In the Melody Files browser.Motorola Phone Tools features The Record dialog box is displayed.To slow it down. 5. To start the recording. select a polyphonic sound file. 3. The Envelope window is displayed. To stop the recording. 2. Click and hold this arrow and drag it to the left or to the right to increase or decrease the volume. . Changing a polyphonic sound file (. From the Device drop-down menu. 4. .mp3. select the type of line on which you wish to make the recording. Click on the Tools drop-down menu. click the Start button. click on the Initial tempo button.wav. Set the recording volume using the cursor located in the right-hand section of the dialog box. From the Line drop-down menu. select a hi-fi sound file. then select Fade in/out. . slide the cursor to the right.

You can select the file format from the Save as type scrolling list. Click the Save selection as. To change the instrument on a track and its volume: • Click the track to be changed. To play the selected extract. Pause and Stop buttons on the toolbar . • Select another instrument and/or adjust its volume. Enter the file name for your new melody and click the Save button. 92 .Motorola Phone Tools . The Information screen The prelisten screen (on the right side of the window) provides information about the sound file selected in the Melody Files browser and displayed in the Selection screen. 3. button. uncheck the track(s) you wish to delete. Open a sound file and select the extract to be saved. To change the number of tracks of the sound file.. A drop-down menu is displayed in the Instrument section. and enables the selected music extract to be played.. 2. Browse to the desired drive and select the folder where you want to save the melody file. Saving the musical extract 1. 4. 3. with provision for changing the volume in the volume section. The Save selection as dialog box is displayed. use the Play.Motorola Phone Tools features 2.

located in the center of the main window.12. This explorer enables you to locally select a video clip or file (containing the image. Buttons on the toolbar Saves the video to your computer and enables you to configure the video clip. Displays the online help. music or voice extract) and edit or attach it to the video.Motorola Phone Tools features 4.Motorola Phone Tools . and then in transferring your final movie from your PC to your mobile phone or in saving it on your hard disk. displays the local explorer. it assists you in easily and quickly adding texts and sound tracks to your video clips and movies. The Media Files screen The Media Files screen. You access the Video Studio module by clicking on the Video Studio button. Tabs displayed will vary according to the display mode selected in the Composer screen. Thanks to its ergonomic interface. The following tabs are displayed in the Storyboard View: 93 . text.4 Video Studio module This module provides basic easy-to-use movie making and editing functions for mobile phone videos. Transfers the video to your mobile phone.

Motorola Phone Tools features • Samples • My Videos • My Images • My PC Two additional tabs are displayed in the Edit View: • My Sounds • My Titles Note: To change the display. located in the lower part of the main window. select View > Storyboard View or View > Edit View menu option. The item associated with the selected file will be displayed in the Preview screen. 3. • To import an audio file. then follow the steps below. click the My Titles tab. to specify their duration. The Composer screen features two views: an Edit View and a Storyboard View. 1. sound or text) you wish to import and select it. click the My Sounds tab.Motorola Phone Tools . then follow the steps below. Each view provides different tools to create or change a video. • Displays audio files. • To import a text file. It enables you to switch video clips (images or photos). then follow the steps below. 94 . • • Displays video files. you can drag/drop it to the Composer screen in the appropriate zone for the type of file selected. click the My Videos or My Images tab. 2. Click your chosen tab: • To import a video clip or an image/photograph. Once the file has been selected. is used to create the final video. The Composer screen The Composer screen. Displays text files. Repeat the same steps for each file that contains the video clip. text or sound you wish to insert in the Composer screen. and to attach customized text or sound recordings to a single video or all of them. Specify the local path to the folder containing the video clip (image. photo.

text or sound). a timeline bar indicates the duration of video clips.Motorola Phone Tools . Rotates the image 45° to the right. In Edit View mode The time scale bar In Edit View mode.Motorola Phone Tools features In Storyboard View mode The Storyboard View mode enables you to change the order of appearance of the videos inserted in order to make up your final video. Transfers the video to your mobile phone. Video clips with a sound recording are shown with this icon: Click the buttons you wish to use: Saves the video to your computer. Displays a drop-down menu for applying options to the selection. Rotates the image 45° to the left. sound extracts and texts. Switches to Edit View mode. image. Deletes all the selected items (video. thanks to the trim points which delimit them. You can move them by selecting them with a click and dragging them to where you wish to drop them. You can reduce or increase the duration of the selected item by clicking and holding one of the trim points and dragging it backwards or forwards. 95 .

96 . image. Activates the cropping area. Rotates the image 45° to the left. Displays a drop-down menu for applying options to the selection. It enables you to change the order of appearance of the videos inserted in order to make up your final video. The video clip insertion zone (Storyboard/Edit View) This is the zone. To do so.Motorola Phone Tools .Motorola Phone Tools features The buttons Saves the video to your computer. Deletes the selected item (image. Switches to Storyboard View mode. Validates the selected item. Saves a voice extract for the selected video clip or for all video clips. Reduces the size of the overall display. text or sound). Enables the Title Management window. Increases the size of the overall display. Transfers the video to your mobile phone. Rotates the image 45° to the right. Deletes all the selected items (video. used to insert the video clips you drag/drop from the Media Files screen. move them by selecting them with a click and dragging them to where you wish to drop them. Displays the Audio Balance window. text or sound). in Storyboard View or Edit View.

click clips are displayed as follows: or select the Edit View from the View menu. select the video (or the image) you want to move.To switch to Storyboard View mode. click to display the Edit View.Motorola Phone Tools . • Use the trim points of the selected item. Video To change the order in which video clips and/or images appear: • In the Composer screen in Storyboard View or Edit View. • In the ruler. • Drag and drop it to the desired location. • Make sure that the video clips (or images) are displayed in the desired order.To switch to Edit View mode. Video clips are displayed as follows: . to the left or to the right to shorten or lengthen the playing time 97 . • Select the video clips and/or images you want to combine by holding down the Ctrl key on the keyboard while you click on them. A white line appears dividing the video clip into two parts. click or select the Storyboard View option from the View menu.Motorola Phone Tools features . To combine video clips and/or images: • In the Composer screen. select the Split option. click to display the Edit View. The video clip is splited into two clips. To change the duration of a video clip or an image: • In the Composer screen. • From the Clip menu. click to display the Edit View. To split a video clip: • In the Composer screen. • Select the video clip (or the image) you want to split. • Select the item you want to change. click at the point where you want to split the video clip.

• In the Media Files screen. • Drag it to the Text Insertion zone of the Composer screen and drop it under the video clip (or the image) selected in step 1. • From the Edit menu. To cut/copy/paste video clips and images: • In the Composer screen in Storyboard View or Edit View. The video clip/image is pasted to the end of the video clip/image insertion zone. • Specify the local path to the file in .Motorola Phone Tools features Note: You can also select the texts and sounds you want to assign to them. or one or more texts to all video clips. and select it. then the cut or copied clip is pasted before the selected clip. select the Add Text option. The Text Insertion zone In this zone you can attach one or more texts to a video clip. • From the Edit menu. To select several video clips/images at once. To select several video clips/images at once. select the Cut or Copy option. click the My Titles tab. The selected text file appears at that location when Edit View mode is enabled. select the video clip (or the image) you want to cut or copy. • From the Clip menu. select the Delete option or press the Del key on the keyboard. The Title Management window is 98 . select the Paste option.tit format containing the text you want to insert.Motorola Phone Tools . To delete a video clip or an image: • In the Composer screen in Storyboard View or Edit View. select the video clip (or the image) you want to delete. select the Combine option. • From the Edit menu. The video clip or image is deleted from the Insertion zone. To import a text: • In Storyboard View or Edit View mode. to the left or to the right. It also appears in the Preview screen. select the video clip or the image you want to apply a text to. • From the Edit menu. hold down the Ctrl key while you select them. Follow the same procedure for each text file you want to insert. and apply To type a text: • In Edit View mode. hold down the Ctrl key while you select them. If a video clip in this zone was selected before the paste. The selected video clips and/or images are combined so as to create only one video clip. to shorten or lengthen the duration. select the video clip or the image you want to apply a text to. Note: You can modify a text file using the trim points it to several video clips or images.

and apply To edit a text: • In the Composer screen. To cut or copy several texts at once. • Select the Delete option in the Edit menu or press the Del key on the keyboard. • Follow the instructions in the Title Management section. hold down the Ctrl key while you select the desired texts. select the text you want to copy or cut. • Use the trim points of the selected text. select the text you want to modify.Motorola Phone Tools . to the left or to the right. • In the Text Insertion zone. select the Paste option. To delete a text: • In Edit View mode. If a text in this zone was selected before the paste. • To insert a written comment or a title to the video clip or the image. to the left or to the right to shorten or lengthen the playing time 99 . click the button to display the Edit View mode. To change the order in which texts appear: • In the Composer screen. hold down the Ctrl key while you select the desired texts. • In the Text Insertion zone. in the Text Insertion zone select the text you want to delete. click the button to display the Edit View mode.Motorola Phone Tools features displayed. select the text you want to move. • From the Edit menu. The Title Management window is displayed. double-click the comment you want to edit. The text is pasted to the end of the Text Insertion zone. then the cut or copied text is pasted before the selected text. select the Cut or Copy option. to shorten or lengthen the duration. click the button to display the Edit View mode. the Title Management window closes and the modified text is displayed in the Preview screen. Note: You can modify a text file using the trim points it to several video clips or images. • In the Text Insertion zone. Follow the same procedure for each title or written comment you want to add. • From the Edit menu. • Drag and drop it to the desired location in order to associate it with the desired video clip or image. To change the display duration of a text: • In the Composer screen. The file is deleted from the Text Insertion zone. To delete several texts at once. To cut/copy/paste texts: • In the Composer screen. see the Title Management topic. • Once you have finished editing and click OK.

to the left or to the right.wav. You can also apply your own sound recordings. click to display the Edit View mode. see the Recorder topic. To import a sound: In the Composer screen. click the Balance window is displayed. Note: You can modify a sound file using the trim points apply it to one or more video clips or images. and select it. select the sound you want to move.Motorola Phone Tools . The Recorder window is displayed. An icon and the sound file name are displayed when Edit View mode is enabled. select the Add Voice option. button. to the left or to the right. • Specify the local path to the file (in . • In the Media Files screen. you can define its level and the level of the recording you made or imported. • To save a sound recording and assign it to a video clip or an image. . To do so. The Audio 100 .MP3 format) containing the sound you want to insert. • Drag and drop it on the desired location. click to display the Edit View mode. Follow the same procedure for each sound file you want to insert. and To save a sound: • In the Composer screen. Note: You can modify a sound file using the trim points apply it to one or more video clips or images. in order to assign it to another video clip/ image. • In the Sound Insertion zone. and To adjust the audio balance: When the video clip displayed in the Composer contains a sound track. click to display the Edit View mode. • From the Edit menu. or one or more melodies to all the video clips. to shorten or lengthen the duration. To change the order of sound files: • In the Composer screen.amr or . Follow the same procedure for each record you want to insert. to shorten or lengthen the duration.Motorola Phone Tools features The Sound Insertion zone In this zone you can attach one or more melodies to a video clip. click the My Sounds tab. • Drag and drop the file to the Sound Insertion zone of the Composer screen under the video clip (or image) selected in step 1. • Select the video clip (or the image) you want to apply the sound to.

To delete several sounds at once. View your video with the player buttons (Play. • Use the trim points to the left or to the right to shorten or lengthen the playing time of the selected sound. click to display the Edit View mode. The Preview screen enables you to: 1. Forward. • In the Sound Insertion zone. The sound is pasted to the end of the Sound Insertion zone. click to display the Edit View mode. select the sound you want to copy or cut. To delete a sound: • In the Composer screen. The Preview screen The Preview screen. To cut or copy several sounds at once.Motorola Phone Tools . then the cut or copied sound is pasted before the selected sound. hold down the Ctrl key while you select the desired sounds. To cut/copy/paste sounds: • In the Composer screen. • In the Sound Insertion zone. • Select the Delete option in the Edit menu or press the Del key on the keyboard. select the sound you want to modify. click to display the Edit View mode. • From the Edit menu. select the Cut or Copy option. If a sound in this zone was selected before the paste. Stop. located on the right side of the main window. hold down the Ctrl key while you select the desired sounds. select the Paste option. and Rewind) 101 . select the sound you want to delete. The sound is deleted from the Sound Insertion zone. displays the selected item as it will appear on the mobile phone screen. • From the Edit menu.Motorola Phone Tools features To change the duration of a sound file: • In the Composer screen. • In the Sound Insertion zone.

If you select MPEG. .Video settings . use the top sliding bars (this does not affect the video clip. created and/or saved a video in the Composer screen. The default file type is 3GP file.To show/hide the above settings. • Select the folder where you want to store your video. the image or the original video) 3. click the Saving a video button. To display the Full Screen mode.Motorola Phone Tools features 2. The 102 . • Select a file type. you can save it to your computer as follows: • From the File menu. After having imported and/or created your video. • Click the Save button. Ensure your mobile phone is switched on and connected to the PC using a Bluetooth or infrared link. you can send it to your mobile phone: 1. In the Presets scrolling list. The Save to PC window is displayed. To adjust brightness and contrast. The video is created and saved in the folder you selected previously. From the File menu. • Enter a file name for the video.Audio settings . select the Transfer to the phone option or click selected video is being transferred. when you select the User defined option. 2. select the Save to PC option. You can access it via the Media Files screen in the My Videos tab. Transferring a video After having imported.Motorola Phone Tools . the following options are enabled: . the Presets scrolling list becomes accessible. click the Options button.

Motorola Phone Tools features 4. You access the MMS module by clicking on the MMS Studio button . The files you can attach to these messages may be in various formats: JPEG. If your recipient phone does not support MMS. graphics. Displays the online help. the MMS will be available on the Internet and a text message will be sent to the contact. Sends the selected MMS message to a mobile phone or an e-mail address. text. GIF. The approximate size of an MMS message is 64 Kbytes. These multimedia messages may contain text. 103 .5 MMS Studio module MMS Studio lets you create and manage customized multimedia messages (MMS) to be sent from your computer or telephone to another telephone or e-mail address. retouched photos or images. depending on the type of phone used and the mobile phone operator. etc. and sounds that you can customize prior to transmission.12. Buttons on the toolbar Saves the MMS displayed in the Composer screen on your computer.Motorola Phone Tools .

located in the lower part of the window. adjust the display time of each image. text or sound). Deletes the selected item (image. Reduces the size of the MMS display. sound. 104 . It allows you to obtain images or pictures to send. The Composer screen The Composer screen. and insert customized text or a sound recorded for each image. Displays the image retouch editor. Increases the size of the MMS display.Motorola Phone Tools . picture. Displays an entry zone to enter a text under an image. is used to compose your MMS messages. or melody) to be opened for editing or to be attached to an MMS message. Buttons Sends the selected MMS message to a mobile phone or an e-mail address.Motorola Phone Tools features The Media Files selection screen The Media Files screen located in the center part of the application displays the local explorer and includes five tabs: • Samples • My MMS • My Images • My Melodies • My PC It lets you locally select the MMS or the file (containing the image.

Copies the displayed image to the clipboard. Cancels the last action prior to save. To draw freehand in the color selected from the palette. Copies the displayed image to the clipboard and deletes it from the screen. The image is not deleted from your computer. Closes the image retouch editor without saving the changes. Buttons on the retouch toolbar Confirms changes and closes the image retouch editor. Flips the image on its vertical axis.Motorola Phone Tools features The image retouch editor The image retouch editor allows you to make any necessary changes without modifying the source image via the buttons described below and via the color palette. To define the background color to erase with. 105 . Click the desired color in order to specify the foreground color. right-click on the desired color. Flips the image on its horizontal axis. To erase withon the drawing. Rotates the image 90° to the left.Motorola Phone Tools . Changes appear in the frame located in the upper-right corner. Removes the image (and all changes made) from the selection. showing the image as it will appear on the screen of your mobile phone. Inverts the colors in the image. Pastes the clipboard contents to the screen.

Motorola Phone Tools . you can insert one or more melodies per image or one or more melodies for all your images. The Text Insertion zone In this zone. you can enter one or more texts per image or to all your images. To draw a straight line. To create a transparent elliptical object. To create an elliptical object filled with the selected color. To create a transparent rectangular object. To create a rectangular object filled with the selected color. you can change the order of images and define how long each one appears. For example.Motorola Phone Tools features To replace the color of pixels by the color selected in the palette. The Image Index zone In this zone. The Sound Selection zone In this zone. The display time bar per image/sound/text 106 . or assign a different audio comment that you recorded previously. you can apply a different melody to each image. To insert text in an image.

Managing MMS messages Create and save an MMS From the File menu. Pause. Stop. and MMS. To preview your images. Do one or more of the following actions: • Insert an image • Insert a sound recording • Insert a text 107 . Fast Forward. and listen to your melodies.Motorola Phone Tools features The Preview screen The Preview screen located in the right part of the window appears as shown below: The Preview screen lets you view MMS messages as they will appear on the screen of the mobile phone.Motorola Phone Tools . The Composer screen is empty. select New. and Rewind) of the Preview screen . use the player buttons (Play.

Note: To modify an image or a picture. click the My Melodies tab. Or you can click the Samples tab to select an image from the ones provided with your Multimedia Studio. click the My Images tab. To insert a sound recording: • In the Media Files selection screen. 108 . Or you can click on the Samples tab to select a sound from the ones provided with your Multimedia Studio. click the button and refer to Buttons. Sample MMS displayed in the Composer screen. • Enter the desired text in the entry zone and press the Enter key. • Specify the local path to the sound file that you want to insert and select it. The entered text is displayed under the image. To insert an image: • In the Media Files selection screen. The sound is inserted in the Sound zone . • Drag and drop it to the Composer screen. An entry zone appears. page 104. • Specify the local path to the image file or picture that you want to insert and select it. • Drag and drop it to the Composer screen.Motorola Phone Tools features Once your MMS finished. save it.Motorola Phone Tools . The image is inserted in the Image zone . To insert a text: • Double-click in the Text zone of the Composer screen.

3. Make the desired changes. page 109 Note: To modify an image or a picture. From the Media Files selection screen. Double-click on the file to open it automatically in the Composer screen. click and hold down the left mouse button on the frame around the image. Modify the display time of an image. a text and/or a soubd inside an MMS. 4.Motorola Phone Tools . 4. Save the changes by selecting File > Save. From the Media Files selection screen. a text and/or a soubd inside an MMS 1. click the My MMS tab. until a double-headed arrow appears. page 107 • Modify the display time of an image. or text. 3. sound. Specify the local path to the folder where the file is located and select it. • Specify the path to the folder where you want to save the MMS and enter the name you want to assign it. The Save as screen is displayed. Drag the selection to the desired location. click the My MMS tab. Move images. The file is saved with the . • Click Save. or text to be moved. Modify an MMS 1. texts or sounds inside an MMS. 5. referring to the explanations in the following topics: • Create and save an MMS. move the cursor to the right edge of the image. The display time on the screen of the mobile phone will match the increased or reduced time that you defined. 2. Click once in the Composer screen. texts or sounds inside an MMS 1. Click and hold down the mouse while moving the arrow to the right or to the left to enlarge or reduce the zone. In the Composer screen. 6. Select the file and drag and drop it into the Composer screen. page 109 • Move images. View an MMS 1. 2.Motorola Phone Tools features To save a MMS: • Select the Save as option in the File menu. click to launch it and verify the result. 2. click the button and refer to the Image retouch editor topic. In the Composer screen.mpr extension. In the Preview screen. Specify the local path to the folder where the file is located. 109 . sound. 2.

. 9. 4. Click Send To Recipient. Double-click on the MMS to display it in the Composer screen. The Send MMS window is then displayed. Enter the Subject of the MMS. Select the MMS to be sent (it must have the . In the Preview screen. click the Setup button . click Send an MMS 1. If you need to modify the default information regarding the MMS network used.Motorola Phone Tools . The MMS Setup Wizard is displayed. Your message is placed with the . (*)The availablity of this function depend on the application vesion you have. 5. Click To. simply follow the instructions on the screen.mpr extension). From the Media Files selection screen. 10. 3. 5. Simply follow the instructions on the screen. click the My MMS tab. 2. 6. Notes: The MMS size appears in kilo-octets in the Message section.. 7. 8. to select one or more contacts. Click OK to close the window...mms extension in your Inbox/Outbox. to play it.Motorola Phone Tools features The first image of the MMS is displayed in the Preview screen. 110 . Click Cc. Click the Send button and wait until a window pops up to inform you that the message has been sent. If so. The MMS Setup Wizard may be launched automatically. to select one or more contacts that needs to be in copy.

Click the OK button. select Rename (or press F2). 4. Right-click on it.Inbox The contents of the selected folder is displayed on the right of the screen. From the Inbox folder. 4.1 Creating a new Mailbox Important! Mailboxes can only be created under the Inbox folder.1 Inbox Folder The Inbox lists all received documents.13.Motorola Phone Tools features 4.13.Finished transmissions . 4. 2.1 Overview All operations relating to outgoing or incoming transmissions are centralized in a single window presenting the following list: .2.Failed transmissions . select the mailbox to be renamed.Pending e-mail .1. In the menu that appears.1. click Create New Mailbox.2.Outbox . 1. 2.13.2. Right-click on the Inbox folder. You can display or hide the detailed information concerning the selected transmission or document by clicking Display > View Details or by using the keyboard shortcut Alt + Enter. depending on the folder.13. Enter a name for the mailbox in the New Mailbox field. 111 . 3. Enter a new name for the mailbox. 4. as a list of transmissions or documents. The Create a Mailbox window is displayed. 3.2 Renaming a Mailbox 1. It allows you to create mailboxes for the same computer and thus separate personal mail from business mail and the various users’ mail.13 Inbox and Outbox 4.13. A new mailbox is created under the Inbox folder. The functions available on the toolbar vary according to the folder and the item you select.Motorola Phone Tools .2 Inbox and Outbox folder 4.

13. Successful transmissions are automatically deleted or placed in the Finished transmissions folder.13. 2.13. 4.5 Failed transmissions folder This folder displays all failed transmissions.Motorola Phone Tools . select Delete. In the menu that appears.Motorola Phone Tools features 4. Right-click on it. Entries you no longer need should be deleted to avoid unnecessarily taking up disk space.3 Pending e-mail folder This folder lists all pending e-mail transmissions.4 Finished transmissions folder This folder lists all transmissions that have completed successfully if the Keep finished transmissions box is checked in the Communication tab of the General Setup window (Menu button.1 Viewing messages 1. Then.2.1. From the Inbox folder. Failed transmissions are automatically placed in the Failed transmissions folder.2. Successful transmissions are automatically deleted or placed in the Finished transmissions folder. Setup option). including those underway. select the mailbox to be deleted. 4. 4. including those underway.2.3 Managing Sent/Received messages 1.13. Select the document you wish to view.2. 4. Failed transmissions take up space. 2. Click a document to select it.2.3 Deleting a Mailbox 1.2 Outbox folder This folder lists all pending transmissions other than e-mail. Double-click on the document or click File > Open to open the document in a Viewer window. Failed transmissions are automatically placed in the Failed transmissions folder. 4. It will appear in the Details window 2.3. 112 .13.13. click the button corresponding to the desired action. 3.13. 4.

select Send.6 Modifying a pending transmission 1.. 4. The Change Document Status window lets you choose between: Read or not. 2.2 Printing messages 1. 4.3..3. 4. 2. .13.4 Changing message status Click Edit > Change status. Select the document you wish to print.Motorola Phone Tools .13. You can: . 3.13.schedule a deferred transmission. • Box checked: viewed (printed and/or forwarded).. Click the OK button to apply changes. Forwarded or not. 2.Motorola Phone Tools features 4. Printed or not. 4. then Outbox. or click the Menu button. Click File > Print. Select the document you wish to save. Select the destination path. Click the button on the toolbar. Highlight the transmission request you want to modify and click Tools > Modify.edit the Name and Number as needed. 113 . Confirm the document deletion. 2.5 Deleting messages 1. • Grayed box: will not be modified..3. 4. 3. Make the necessary changes. There are three possibilities for the icons: • Empty box: not viewed (neither printer nor forwarded). Click the Save button.. Select the document you wish to delete.13. 3. The Modify Transmission window is displayed. Press F3. the status is changed as indicated by the icons. to change the status of a received document.3. 4. Each time one of these actions is applied to the document.3 Saving messages 1.3..13. Click the File > Save As.

3. Select the document you want to forward. 4. 4. 4. Click .Motorola Phone Tools . Enter the recipient information. Click . Click Tools > Deactivate..3.13..3. These are then canceled and remain in the Outbox until you reactivate them so they can be processed. then click the Send button to send the document. 1.3. Select the document you wish to reactivate. 2.10 Forwarding messages 1.Motorola Phone Tools features 4. Click Tools > Reactivate. 114 . Select the document you want to reply to.3. 3.7 Reactivating messages The Reactivate function lets you reactivate one or more transmissions cancelled either by you or the application. Click the Inbox folder to display the list of your documents.13. Select the document you wish to deactivate.13. 4.13. 4.13.8 Deactivating messages The Deactivate function lets you suspend one or several pending transmissions. 2. Click the Send button. or until you delete them. 2. 2. Click the Inbox folder to display the list of your documents. 5. then select Retrieve SMS. to check whether you have received new SMS (or EMS) messages. A Transmission window is displayed. 1.9 Retrieving SMS (or EMS) messages From the Inbox folder.11 Replying to messages 1. click . A Transmission window is displayed. 1. Type your message. You become the document sender.3.

Zip code.. City. Fax Number.1. Address. The General Setup dialog box is displayed..Advanced Configuration Chapter 5: Advanced Configuration The chapter describes in detail how to modify Motorola Phone Tools configuration settings. 5.Motorola Phone Tools . click the Menu button. Country).1 General Setup To access the General Setup dialog box: 1. 2. Note: To open the General Setup dialog box. then General Setup. Phone Number.1 Customize Tab: User Settings User Enter user information (Name. Company. State. 115 . Select the Setup option. 5. From the application main window. you can also press the F6 key.

Motorola Phone Tools will not share modem resources with other applications when running. 116 . This makes it easier to reuse a document to be later transmitted to another recipient. 5.. This can be useful to set the operating mode of certain extensions.2 Communication Tab 5. Keep finished transmissions Saves transmitted documents in the transmission queue.2. even if the document has reached its recipient..2.1 Modem settings Change modem If you wish to change the modem currently used by the application.Advanced Configuration 5.1. Exclusive use If the Exclusive use box is checked. click the Change modem.1. button.1.2 Communication functions Send/Receive is active These two checkboxes determine whether the configured line is allowed to transmit and receive documents.Motorola Phone Tools .

example: 3035551212).Motorola Phone Tools . 117 .1. check the Use Motorola Phone Tools dialing properties option.3 Location Tab: Dialing properties Windows dialing properties If you wish to use Windows’ dialing properties. click the Restore to default button. check the Use Windows dialing properties option. Motorola Phone Tools dialing properties Note: Make sure to enter numbers the exact same way you enter them into your phone (no dashes or spaces. Numbers will be dialed as displayed in phonebook. 5. If you wish to use the application’s dialing properties.Advanced Configuration Restore to default If you wish to restore the default settings used when the application was installed.

5. and signatures from the General Setup dialog box. mailboxes.1. See Advanced Setup. you can fill in the settings concerning your e-mail server use. and Password fields so that your Internet access provider can identify your account. 5. Enter the Transmission information: the SMTP Server field must be filled in. click the OK button. 3. 4. Enter the Reception information in the POP Server.4. 118 . 2. From the E-Mail tab.1 Adding an e-mail account Once the E-Mail tab is displayed. Click the Add button and enter the name of your e-mail account in the Available accounts field. The Real name field contains the name that will be displayed in your contact’s message list. All information requested in this window can be found in the contract received from your Internet service provider.4 E-Mail Tab 5.4. When you have finished setting up your e-mail account. page 119.1. You can also configure the advanced setup options for the e-mail module. The account is deleted. Click the Delete button. your company’s network administrator can give you this information. 2.2 Deleting an e-mail account 1. If you have an Internet access through a local network. 1.Motorola Phone Tools .1. POP Account. select the account to delete.Advanced Configuration 5.

When you click the Send button in the Send e-mail window.Send on demand .4. 4. 3.Send waiting messages every [n] minutes .1.4. Check the Sound notification box. on demand. 5. 2. you must click . 2.wav extension. Click the Open.Motorola Phone Tools . your e-mail messages are being sent. . click the Advanced Setup. click one of the following options: . Click the Sending account button. In the list of e-mail accounts.1.Advanced Configuration 5.. 5..1. select the General tab. From the Advanced options window. 1. type in the number of minutes that will determine the interval between each transmission. 5. select the account you wish to use for transmissions.1 General tab From this tab. To actually send the messages. your e-mail messages are stored in the Pending email folder. In the Available accounts section.4. Transmissions will be carried out at the end of the specified interval. your e-mail messages are stored in the Pending email folder. In the Transmission section. Click the Open button.1. 2. select the General tab.4. From the Advanced options window. button and choose a file with the . .1. 5. or every [n] minutes. Select the E-Mail tab.1 Choosing the transmission method To carry out transmissions immediately.1.. the sending account is in bold.3 Sending account: Default account 1.4. button in the E-Mail tab.4. 1. 3.4 Advanced Setup To access e-mail client advanced settings.. you can configure the following settings. 119 .When you click the Send button from the Send e-mail window. When you click the Send button from the Send e-mail window.1. The Advanced options window is displayed.Send now .In the minutes text field.4.2 Configuring sound notification of received e-mail You can have the program play a sound file to notify you of incoming e-mail. you can setup the application.4.

4 headers Enabling/disabling default retrieval of e-mail The E-mail module of the application allows you to configure default retrieval of e-mail headers.1. Select the Keep e-mail headers after deleting e-mail from the server check box. and notifies you if you have e-mail. if you type 15. select Retrieve full messages. once e-mail messages have been received by your POP server. select the General tab. the application will retrieve e-mail messages stored on your POP server every 15 minutes.4.3 Enabling automatic download of received e-mail With the E-mail module. 2. 2. To keep the header in the Inbox and keep track of received mail.Motorola Phone Tools . If you choose to retrieve your e-mail automatically. 3. select the General tab. To disable it.2 Transmission tab From this tab. From the Advanced options window.1. 120 . 1.4.1. Indicate the number of minutes between each e-mail retrieval. 5. select Check only e-mail headers.4. For example.1. From the Advanced options window. In the Reception section.5 Keeping e-mail headers after deletion from the server When you decide to delete messages for which you have received a header.4. it is not recommended to use this function.Advanced Configuration 5. Note: Automatic retrieval of e-mail messages is only possible when the application is running. the messages will disappear from the server and the header will disappear from the Inbox folder.4. the application checks every [n] minutes if you have received e-mail on your POP server. as it will require signing onto the Internet at the defined interval increasing the possibility of consuming valuable mobile phone contract minutes. you can configure the following settings. then the next time you retrieve e-mail.1.1. if you choose the Check for new messages every [n] minutes option. select the General tab.1. it is possible to retrieve them automatically or on demand. proceed as follows: 1. Note: If you use a dial-up connection to access your Internet e-mail server. that is. Select the Check for new messages every [n] minutes check box.4. 5. 3. From the Advanced options window.4. 1. 2. 5.4.

Motorola Phone Tools - Advanced Configuration

5.1.4.4.2.1 server

Authentication when connecting to an SMTP

The Use authentication when connecting to the outgoing e-mail server (SMTP) option lets you identify yourself to your outgoing e-mail server and opens a session on that server. If you do not log in to the server, it may decide not to send the message. If your e-mail server requires a login during the connection, you can log in: • Either using the same settings as for e-mail reception. To do that, check the Log on using the same settings as for e-mail reception option. • Or by entering different settings. To do that, check the Log on using the following settings option. If you choose the second option, you will be prompted for a user name and password. Enter those you received from your Internet service provider.

5.1.4.4.3 Reception tab
From this tab, you can configure the following settings.

5.1.4.4.3.1 Choosing the server type for incoming e-mail
Choose the server type from the scrolling list: POP or APOP (APOP avoids sending unencrypted passwords over the network).

5.1.4.4.3.2 Saving the password
To avoid entering your password each time you want to retrieve e-mail, check the Save password box.

5.1.4.4.3.3 Leaving a copy of your e-mail messages on the e-mail server
You can choose to leave a copy of received e-mail messages on your e-mail server in order to consult them from another computer. 1. From the Advanced options window, select the Reception tab. 2. Select the Leave a copy of messages on the server check box. If you choose not to leave copies of received e-mail messages on your e-mail server, received email messages will be deleted from the e-mail server each time you retrieve your e-mail. This allows you to regain space on your e-mail server (which is a benefit since your space on the email server is generally limited).

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Motorola Phone Tools - Advanced Configuration

5.1.4.4.3.4 Defining the maximum size for received e-mail messages
The Ignore messages larger than [n] kb option is particularly useful when connecting to the email server with a low-speed modem. For example, with a 2,400 bps modem, it takes more than a minute to transfer a 20 KB e-mail message. In this case, it is recommended to check the Ignore messages larger than [n] kb box. 1. From the Advanced options window, select the Reception tab. 2. Check the Ignore messages larger than [n] kb option. 3. In the maximum e-mail size field, type a number. For instance, if you type 100, all incoming e-mail messages larger than 100 KB will be ignored.

5.1.4.5 Mailbox management
See also Inbox Folder, page 111.

5.1.4.5.1 Overview
You can create several mailboxes for the same computer and thus separate personal mail from business mail and the various users’ mail.
Important! Mailboxes can only be created under the Inbox folder.

5.1.4.5.1 Creating a new Mailbox
1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button. The Inbox Mailboxes is displayed.

2. To create a new mailbox, click the 3. Enter a name for the mailbox.

button.

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Motorola Phone Tools - Advanced Configuration

5.1.4.5.2 Renaming a Mailbox
1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button. 2. Select the mailbox to be renamed. 3. To rename a mailbox, click the 4. Enter a new name for the mailbox. button.

5.1.4.5.3 Deleting a Mailbox
1. To open the Inbox Mailboxes window, from the E-Mail tab, click the Mailboxes… button. 2. Select the mailbox to be deleted. 3. Delete the entry by clicking the button.

5.1.4.6 Signature management 5.1.4.6.1 Overview
A signature generally consists of a few lines, which are automatically added at the end of an email message when sent. This allows the recipient to identify you. In the E-Mail tab, select a signature that will be added automatically to the end of all your e-mail messages. The Default signature scrolling list displays the existing signatures, and two other options: • <No signature> which gives you the possibility of not adding a signature at the end of your e-mail message, or of typing one directly in the text edit box of the e-mail message. • <New…> which gives access to a window where you can create signatures. When the software is run for the first time, the scrolling list only includes these two possibilities.

123

telephone and fax).1. button. From the E-Mail tab. In the main text field.6. choose the signature you wish to delete or modify. enter a name that will help you recognize this specific signature in the scrolling list in the transmission window.4. 2. it is very simple to add it automatically at the end of an e-mail message. or enter your changes. From the E-Mail tab. choose a signature in the Default signature scrolling list. e-mail address.Motorola Phone Tools . click the Delete button to delete the selected signature. Contrary to the Clear All button that only deletes the text included in the signature. Delete removes the signature and removes it from the scrolling list. enter the text of your signature (for example: name.3 Automatically adding a signature at the end of an e-mail Once your signature is created. address.1. In the Designation field.4.4. Click the Signature Management. then click the OK button. 5. This signature will be used for all outgoing e-mail messages.Advanced Configuration 5.. 4. choose the <New…> option in the Default signature scrolling list.4 Deleting or modifying a signature 1. Click the OK button.6.6. From the E-Mail tab.. You can change the signature when preparing a new e-mail in the Send E-mail window by selecting a different signature in the Default signature scrolling list.1. 5. 3. The Signature window is displayed. 3. 2.2 Create a new signature 1. In the Signature window. 124 . company. in the Default signature scrolling list.

Advanced Configuration 5. 5. click the Play button.wav file.1 Ringer: Ringtone options Use this tab to customize your ringtones.Motorola Phone Tools . 125 . The rings provided by default with the product are shown in the editable Template zone.1.2 Number presentation: Outgoing Caller ID Select here how you would like your phone number to be displayed to your contacts. To use your own .1. click the File option and browse to locate your sound file.1.5.5.5 Telephone Tab 5. To play the selected file.

126 . You can use Dial-up networking to dial to a GPRS provider (the connection to a GPRS mobile network is mandatory) or you can use LAN if you are connected to this type of network.1. CDMA.Motorola Phone Tools . Note: Technically. you can have a connection for GSM. or 1x.Advanced Configuration 5.6 Internet Tab Click this tab to select the Internet connection method.

7 Miscellaneous Tab At start time Select here how you want the application to manage profiles.Motorola Phone Tools .1. page 71.Advanced Configuration 5. 127 . • Always use this profile • Request which profile to use See also User Profiles.

animations. Individual conversations are encoded with a pseudo-random digital sequence.232. and so on. and transmitting it at a special frequency to a receiver Bluetooth.example. The Internet however.4. such as GSM. Every time you use a domain name. sound effects and special ringtones. an application-level extension to SMS for cellular phones available on GSM. pictures. until the correct IP address is returned. DNS Short for Domain Name System (or Service or Server). CDMA does not assign a specific frequency to each user. allowing more subscribers to connect at any given time. that use TDMA. which will then give the information received to the computer. a digital cellular technology that uses spread-spectrum techniques. If one DNS server doesn't know how to translate a particular domain name. and it is the common platform on which 3G technologies are built. CDMA Short for Code-Division Multiple Access. For example. An EMS-enabled mobile phone can send and receive messages that have special text formatting (such as bold or italic). The DNS system is. Because domain names are alphabetic. TDMA and CDMA networks. Unlike competing systems. phone. the domain name www. GPRS Short for General Packet Radio Service. it asks another one. EMS Abbreviated as EMS. in fact. an Internet service that translates domain names into IP addresses.com might be translated to 198.Glossary Bluetooth Bluetooth is an open standard for short-range radio transmission for data transfer between computers and/or computer-based devices. a DNS service must translate the name into the corresponding IP address. CDMA consistently provides better capacity for voice and data communications than other commercial mobile technologies. compared with current GSM (Global System for Mobile Communications) systems' 9. every channel uses the full available spectrum.105.6 kilobits. therefore. Bluetooth range limitation is of about 30ft (9m). EMS messages that are sent to devices that do not support it will be displayed as SMS transmissions. they are easier to remember. etc. a standard for wireless communications which runs at speeds up to 115 kilobits per second. icons. Instead. Bluetooth technology is designed to replace cables by taking the information normally carried by the cable. 128 . its own network. is really based on IP addresses.

To the end user. 129 . Computer information is stored digitally. LAN (Local-Area Network) A computer network that spans a relatively small area. MMS also supports e-mail addressing. whereas information transmitted over telephone lines is transmitted in the form of analog waves.GPRS. Carriers deploy special servers. Each number can be zero to 255. dubbed MMS Centers (MMSCs) to implement the offerings on their systems. however. video clips. is not the same as e-mail. MMS is based on the concept of multimedia messaging. GSM Short for Global System for Mobile Communications. IP address An identifier for a computer or device on a TCP/IP network. However. so the device can send e-mails directly to an e-mail address. The presentation of the message is coded into the presentation file so that the images. a store-and-forward method of transmitting graphics. sound files and short text messages over wireless networks using the WAP protocol. For example.10. The most common use of MMS is for communication between mobile phones. which supports a wide range of bandwidths. which allows eight simultaneous calls on the same radio frequency. MMS. one LAN can be connected to other LANs over any distance via telephone lines and radio waves. A modem is a device or program that enables a computer to transmit data over.160. MMS is similar to SMS. 1. is an efficient use of limited bandwidth and is particularly suited for sending and receiving small bursts of data.240 could be an IP address. such as e-mail and Web browsing. MMS Short for Multimedia Message Service. GSM uses narrowband TDMA. MMS does not support attachments as e-mail does. as well as large volumes of data. one of the leading digital cellular systems. for example. Most LANs are confined to a single building or group of buildings. Networks using the TCP/IP protocol route messages based on the IP address of the destination. sounds and text are displayed in a predetermined order as one singular message. telephone or cable lines. The format of an IP address is a 32bit numeric address written as four numbers separated by periods. A modem converts between these two forms. Modem Short for modulator-demodulator.

UMTS Short for Universal Mobile Telecommunications System. TDMA Short for Time Division Multiple Access. a single frequency can support multiple. USB Short for Universal Serial Bus. RTT refers to technology that allows a user to receive data during the actual time that a physical process occurs. While RTT is used for sophisticated entertainment purposes. and keyboards. SMS Short for Short Message Service Similar to paging.RTT Short for real-time technology. Real time is measured in milliseconds or microseconds. space flight computers must respond instantly to changing conditions in the atmosphere. such as mice. TDMA is used by the GSM digital cellular system. For example. this immediate-response technology is being used for a wide array of critical applications that require instant response times. Besides voice and data. SMS is a service for sending short text messages (no longer than 160 alpha-numeric characters and contain no images or graphics) to mobile phone. modems. wireless and satellite systems. TDMA works by dividing a radio frequency into time slots and then allocating slots to multiple calls. an external bus standard that supports data transfer rates of 12 Mbps. nuclear power plants must have real-time information on what is happening at all times in all critical areas of the plant for safety. fax machine and/or IP address. UMTS will deliver audio and video to wireless devices anywhere in the world through fixed. a technology for delivering digital wireless service using time-division multiplexing (TDM). 130 . known as real time. such as streaming live video or audio and has applications that ultimately will make Internet use more lively and practical. USB also supports Plug-and-Play installation and hot plugging. A single USB port can be used to connect up to 127 peripheral devices. In this way. an automatic pilot must respond to data on changing flight conditions or the position of other aircraft immediately. simultaneous data channels. a 3G mobile technology that will deliver broadband information at speeds up to 2Mbits/sec.

Index Numerics 1xRTT 31 connection 32 Basic configuration 20 Bluetooth connection 15 definition 16. 128 wizard 16 A Access calendar 54 Phonebook 40 Account send 119 Add e-mail account 118 Advanced configuration general setup 115 Advanced setup e-mail 23 Archive logbook 31 Assign phone to an existing user profile 71 Attach document to an e-mail 73 Automatic signature 124 Automatic retrieval e-mail 74 C Calendar 54 access 54 create 55 open 55 options 56 supported formats 54 Calendar display modify 57 Call from the Phonebook 28 hang up 29 make 28 pick up 29 receive 29 Caller ID screening 29 CDMA 31 connection 37 definition 128 Change message status 113 record 43 Clear logbook 30 Communication functions communication tab 116 Communication tab B Backing up phone data 24 131 .

communication functions 116 general setup 116 modem settings 116 Computer view contact 47 Configuration Live Update 10 Connection 1xRTT 32 Bluetooth 15 CDMA 37 GPRS 32 GSM-Data 37 high-speed 32 Infrared 15 Internet 31 logs 38 new 31 properties 32 Serial Cable 15 standard 37 USB Cable 15 Contact computer view 47 phone view 48 Contacts 9 Copy event 59 task 62 Copyrights 8 Create calendar 55 group 46 groups of contacts 46 mailbox 111. 79 Define default user profile 72 priority 73 Definition Bluetooth 16. 122 phonebook 41 record 43 signature 124 task 60 Creating new e-mail account 23 Criteria search 45 Cropping zone 86 Customize tab general setup 115 D Deactivate message 114 Default user profile define 72 Defer transmission 74. 128 CDMA 128 DNS 128 EMS 128 GPRS 128 GSM 129 IP address 129 LAN 129 MMS 129 Modem 129 RTT 130 SMS 130 TDMA 130 UMTS 130 USB 130 Delay Quality of Service 36 Delete e-mail account 118 event 60 132 .

group 46 logs 39 mailbox 112. 80 F Failed transmissions folder 112 Fast search 45 Features Motorola Phone Tools 28 File browser screen Multimedia Studio 81 File to the computer transfer 83 File to the phone transfer 82 File Transfer Studio Multimedia Studio 82 Filter logs 38 Finished transmissions 133 . 123 message 113 phonebook 42 record 43 signature 124 task 62 Dialer use 28 DNS 35 definition 128 E E-mail 72 advanced setup 23 attach document 73 automatic retrieval 74 forward 75 on demand retrieval 74 prepare 72 receive 74 reply 75 send 72 setup 22 Signature management 123 view 75 E-mail account add 118 delete 118 E-Mail Tab 118 E-mail tab general setup 118 EMS definition 128 receive 80 text messaging 76 Event copy 59 delete 60 manage 58 modify 59 schedule 58 view 59 Events 58 Existing e-mail account importing 22 Export logs 39 record 52 to a vCard file 53 to an external file 52 to Exchange 53 to Lotus Notes 53 to Outlook 53 Extract mobile phone contact details 76.

folder 112 Folder failed transmissions 112 finished transmissions 112 pending e-mail 112 Forward e-mail 75 message 114 From Exchange import 51 From Lotus Notes import 51 From Outlook import 51 From the Phonebook call 28 From vCard file import 51 Function Panel 19 Function panel 19 Multimedia Studio 81 Group create 46 delete 46 rename 46 Groups of contacts create 46 GSM definition 129 GSM-Data 31 connection 37 H Hang up call 29 High-speed connection 32 I Image retouch editor 105 Image Studio Multimedia Studio 84 Import from Exchange 51 from Lotus Notes 51 from Outlook 51 from vCard file 51 record 49 records from an external file 49 text files with delimiters 49 text message 78 Import wizard 51 Importing existing e-mail account 22 Inbox 111 Infrared 15 G General Setup E-mail tab 118 General setup advanced configuration 115 communication tab 116 customize tab 115 e-mail tab 118 Internet tab 126 location tab 117 miscellaneous tab 127 telephone tab 125 Glossary 128 GPRS 31 connection 32 definition 128 134 .

122 Make call 28 transmission from the Phonebook 53 L LAN definition 129 License 12 Live Update 10 configuration 10 Location tab general setup 117 Log reception 30 transmission 30 Logbook archive 31 clear 30 print 30 view 30 Logs 30 connection 38 Manage event 58 received message 112 sent message 112 task 60 Management signature 123 Match table 42 Mean throughput Quality of Service 36 Melody Studio Multimedia Studio 88 Message deactivate 114 delete 113 forward 114 print 113 reactivate 114 reply 114 save 113 view 112 Message status 135 . 123 rename 111.connection 15 Installation 14 wizard 12 Installing mobile phone 14 Motorola Phone Tools 12 Installing mobile PhoneTools 12 Internet connection 31 Internet Connection DNS tab 35 Internet connection setup 20 wizard 20 Internet Connection Wizard 31 Internet tab general setup 126 IP address definition 129 Delete 39 export 39 filter 38 Reception log 30 Transmission log 30 M Mailbox create 111. 123 Mailbox management 24. 122 delete 112.

112 P Peak throughput Quality of Service 36 136 . 80 Modem definition 129 Modem settings communication tab 116 Modify calendar display 57 event 59 pending transmission 113 signature 124 task 61 Motorola Phone Tools 18 features 28 installing 12 uninstalling 12 Motorola Phone Tools main window 18 Multimedia Studio 81 file browser screen 81 File Transfer Studio 82 function panel 81 Image Studio 84 Melody Studio 88 MMS Studio 103 preview screen 81 selection screen 81 Video Studio 93 N Network 1xRTT 31 CDMA 31 GPRS 31 GSM-Data 31 TDMA 31 UMTS 31 W-CDMA 31 New connection 31 user profile 71 New e-mail account creating 23 Number presentation 125 O On demand retrieval e-mail 74 Online registration 13 Online registration 13 Open calendar 55 phonebook 41 Options calendar 56 Ringtone 125 Outbox 111.change 113 Miscellaneous tab general setup 127 MMS 103 definition 129 MMS Studio Multimedia Studio 103 Mobile phone installing 14 Mobile phone contact details extract 76.

Pending e-mail folder 112 Pending transmission modify 113 Phone data backing up 24 restoring 25 Phone number redial 29 Phone Setup Wizard 14 Phone view contact 48 Phonebook 39 access 40 create 41 delete 42 Match table 42 open 41 standard view 40 supported formats 40 Synchronization interface 46 Phonebook Synchronization view 46 Pick up call 29 Precedence Quality of Service 35 Prepare e-mail 72 text message 78 Presentation number 125 Preview text message 79 Preview screen Multimedia Studio 81 Print logbook 30 message 113 record 44 Priorities 66 Priority define 73 Profile user 14 Properties connection 32 Q Quality of Service 35 delay 36 mean throughput 36 peak throughput 36 precedence 35 reliability 36 R Reactivate message 114 Receive call 29 e-mail 74 EMS 80 SMS 80 Received message manage 112 Reception log 30 Receving an EMS 80 Record change 43 create 43 delete 43 export 52 import 49 print 44 137 .

search 44 Records from an external file import 49 Redial phone number 29 Registration online 13 Reliability Quality of Service 36 Rename group 46 mailbox 111. 123 Reply e-mail 75 message 114 Restore Phone data 25 Restoring phone data 25 Retouch toolbar 86 Retrieve SMS message 114 Ringtone options 125 RTT definition 130 S Save message 113 Schedule event 58 Search criteria 45 fast 45 record 44 start 55 Selection screen Multimedia Studio 81 Send account 119 e-mail 72 text message 77 Sent message manage 112 Serial Cable connection 15 Setup e-mail 22 Internet connection 20 Side panel 19 Signature automatic 124 create 124 delete 124 management 123 modify 124 Signature management 24. 63 status report 71 wizard 69 138 . 123 SMS definition 130 receive 80 text messaging 76 SMS Configuration 77 SMS message retrieve 114 Standard connection 37 Standard view Phonebook 40 Start search 55 Status report synchronization 71 Supported formats calendar 54 Phonebook 40 Synchronization 26.

Synchronization options Priorities 66 Synchronization settings 63 Synchronization Wizard 24 System requirements 9 T Task copy 62 create 60 delete 62 manage 60 modify 61 Tasks 60 TDMA 31 definition 130 Telephone tab general setup 125 Text files with delimiters import 49 Text message import 78 prepare 78 preview 79 send 77 Text Messaging 76 Receive an EMS 80 Text messaging EMS 76 SMS 76 To a vCard file export 53 To an external file export 52 To Exchange export 53 To Lotus Notes export 53 To Outlook export 53 Trademarks 8 Transfer file to the computer 83 file to the phone 82 Transmission defer 74. 79 log 30 Transmission from the Phonebook make 53 U UMTS 31 definition 130 Uninstalling Motorola Phone Tools 12 Uninstalling mobile PhoneTools 17 USB definition 130 USB Cable 15 connection 15 USB cable connection 15 Use dialer 28 User profile 14 User profile Assign a phone 71 new 71 User Profiles 71 V Video Studio Multimedia Studio 93 139 .

View e-mail 75 event 59 logbook 30 message 112 W W-CDMA 31 Wizard Backup/Restore Wizard 25 Bluetooth 16 Import Wizard 51 installation 12 Internet connection 20 Internet Connection Wizard 31 synchronization 69 140 .