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Sorting / Filtering on EXCEL

Narciso Aguda, M.Ed.
Instructional Technology Coordinator

Participants will be able to: 1. Apply single-level sorting to sort a particular set of data by one heading. 2. Apply multi-level sorting to sort a sat of data by more than one column heading. 3. Apply filters to hide unnecessary data.

Prerequisite Skills
Excel Basics: - Excel Ribbon - Selecting, cells, columns, rows

Quick Notes / Vocabulary

What is SORTING? _______________________________________________________________ -Single Level Sorting ______________________________________________________________ -Multi-Level Sorting ______________________________________________________________ What is FILTERING? ______________________________________________________________

How to Sort: (I do-You do)

How to Filter: (I do-You do)

1. Select your entire data set. Click and drag to select

the cells. Be sure to Include the LABELS for each column.

1. On the ribbon, choose the DATA tab, then click on FILTER,

this will insert FILTERING DROP-DOWNS on your Column Headings as shown below.

2. On the ribbon, choose the DATA tab, then click on SORT


2. Clicking on the DROP DOWN

arrow reveals a menu with SORTS (yes you can sort here too!) and FILTERS

Click on any SORT to sort as in the Filters previous examples. Use the FILTER check boxes to select the data you want to see in the results.

3. Provide the level(s) of SORTING in this dialog box.

SORT BY: The Column Label by which to Sort your data ORDER: The order for the SORT ADD Level: Add another sorting level. The table will sort first by the top level. If you selected the labels for each column, they will appear in SORT BY.

A filter is applied when you see this on your column.

More cool filters. Furthermore, if your column contains numbers, you can use the NUMBER FILTERS option to filter out numbers that fall under these criteria