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Gio trnh Access 2007 - Lp k47H CNTT Bi 1. C bn v Access 2007 ............................................ 4 1.1.

Khi ng, tm hiu giao din ................................ 4 1.1.1. Khi ng Microsoft Access 2007.................... 4 1.1.2. Getting Started with Microsoft Office Access . 8 1.1.3. Ribbon ............................................................ 10 1.1.4. Thanh cng c Quick Access ......................... 19 1.1.5. Navigation Pane ............................................. 21 1.1.6. Tab document ................................................. 30 1.1.7. Status bar ....................................................... 33 1.1.8. Mini toolbar.................................................... 36 1.1.9. To Database u tin.................................... 37 1.2. Bt u lm vic vi c s d liu ........................ 47 1.2.1. Ln u tin s dng Access .......................... 47 1.2.2. To mt DataBase s dng Template............ 47 1.2.3. Ti cc Template t Microsoft Office Online 55 1.2.4. To DataBase t u ...................................... 58 1.2.5. To mt DataBase rng ................................. 58 1.2.6. Thm mt bng vo Database........................ 62 1.2.7. M mt Database tn ti........................... 75 1.2.8. Nu khng tm thy Database cn m ........... 77 1.2.9. M Database lm vic gn y nht .............. 79 1.3. C g mi trong Microsoft Office Access 2007 ..... 83 1.3.1. bt u nhanh hn .................................... 83 1.3.2. Microsoft Office fluent ................................... 90 1.3.3. Thm cc cng c mnh to i tng ..... 95 1.3.4. Nhng kiu d liu v iu khin mi ........ 101 1.3.5. Nng cp thit k v cc cng c phn tch . 103 1.3.6. Tng cng an ninh ..................................... 108 1.3.8. Tt hn cch g ri vn ...................... 112 1.3.9. Nng cao cht lng cc cng c Proofing .. 112 Bi 2. Lm vic vi Table .............................................. 113 2.1. Tng qut ............................................................ 113 2.1.1. Thuc tnh ca bng v trng ................... 114 2.1.2. Kiu d liu .................................................. 117

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Gio trnh Access 2007 - Lp k47H CNTT 2.1.3. Quan h gia cc bng ................................. 119 2.1.4. Kha ............................................................. 120 2.1.5. Li ch ca vic s dng relationships......... 122 2.1.6. Trc khi bn bt u ................................. 123 2.2. To mi mt bng ............................................... 123 2.3.1. To bng mi trong Database mi. ............. 124 2.3.2. To bng mi trong Database tn ti ..... 126 2.3.3. S dng bng Template to bng ........... 129 2.3.4. To bng mi s Template .......................... 130 2.3.5. Thit lp kha chnh cho bng..................... 133 2.3.6. Thit lp thuc tnh cho bng ...................... 138 2.3. Thm trng vo bng ....................................... 140 2.4.1. Thm trng khi ang nhp d liu ........... 141 2.4.2. Thm trng s dng trng Template ..... 141 2.4.3. Thm trng t trng ca bng khc ....... 144 2.4.4. Thit lp thuc tnh cho trng ................... 151 Bi 3. Lm vic vi Query ............................................. 163 3.1. Tm kim mt nhm d liu trong bng ............ 165 3.2. Xem d liu ng thi t nhiu bng ................. 169 3.3. S dng Parameters vi Query .......................... 174 3.4. Thc hin tnh ton trn c s d liu ............... 180 3.5. Tng hp hoc tnh tng d liu ........................ 185 3.6. To mt bng t nhiu bng khc. ..................... 192 3.7. Thm d liu vo bng t nhiu bng khc. ...... 200 3.8. Thay i d liu t ng..................................... 202 3.9. Xa d liu t dng............................................. 204 Bi 4. Lm vic vi Form .............................................. 206 4.1. To Form ............................................................. 206 4.2. Tm hiu v cc Controls. ................................... 218 4.3. Tm hiu v Control Layout. .............................. 220 4.4. Tm Layout View v Design View. ..................... 226 4.5. Tinh chnh Forn .................................................. 227 4.6. Thm Control ln Form ...................................... 229 4.7. Lu li cc cng vic ca bn ............................. 231

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Gio trnh Access 2007 - Lp k47H CNTT Bi 5. Lm vic vi Report ............................................ 235 5.1. La chn bn ghi ngun. .................................... 235 5.2. To bo co ......................................................... 235 5.3. Tm hiu v Report section ................................. 246 5.4. Tm hiu v cc Control ...................................... 247 5.5. Tinh chnh bo co .............................................. 247 5.6. Thm Control vo bo co.................................. 247 5.7. Xem bo co ........................................................ 247 5.8. In bo co ............................................................ 253

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Gio trnh Access 2007 - Lp k47H CNTT Bi 1. C bn v Access 2007 1.1. Khi ng, tm hiu giao din Bi vit ny bn v cc ci tin trn giao din ngi dng ca Microsoft Office Access 2007 (UI). Giao din ngi dng mi ca Microsoft Office Access 2007 l kt qu ca vic nghin cu k lng v kim tra rng ri, n c thit k lm cho vic tm kim nhng lnh m bn cn tr nn d dng hn. Bn s tm hiu v cc yu t mi trn giao din ngi dng - nhng g n cung cp v lm th no lm vic vi chng. Bn cng s tm hiu lm th no kch hot tnh nng tabbed ti liu trong mt c s d liu, v lm th no nh hng nhng i tng giao din mi. Giao din ngi s dng mi trong Microsoft Access 2007 bao gm mt s cc yu t xc nh cch thc bn tng tc vi cc sn phm. Nhng yu t mi ny c chn gip bn lm ch Access, v gip bn tm thy nhanh hn nhng lnh m bn cn. Cch thit k mi cng gip bn d dng khm ph cc tnh nng khc c th cn vn n di lp thanh cng c v trnh n. Bn cng s bt u nhan hn nh vo trang Getting Started trong Microsoft Office Access, trong cung cp cho bn kh nng tip cn nhanh hn khi bn cha c nhiu kin thc, bao gm mt b cc Tempate c thit k chuyn nghip. Yu t quan rng nht trn giao din mi c gi l yu t Ribbon, n l mt phn ca giao din Microsoft Office fluent. Cc Ribbon tri di pha trn cng ca ca s chng trnh v cha cc nhm lnh. Microsoft Office fluent Ribbon cung cp cc lnh, nhm lnh thay th cho Menu v thanh cng c c in. Trn Ribbon l cc Tab kt hp nhng lnh c cng ngha. Ribbon chnh cc Tab chnh m bn thng

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Gio trnh Access 2007 - Lp k47H CNTT thy l Home, Create, External Data, and Database. Mi Tab li cha cc nhm lnh c lin quan n nhau. Cc thnh phn giao din mi trong Microsoft Access 2007 l: - Getting Started with Microsoft Office Access: Trang ny c hin th khi bn bt u vi Access. - Microsoft Office Fluent Ribbon: L khu vc pha trn cng ca ca s chng trnh, ni bn c th chn cc lnh. Tab Command: Nhng lnh c cng ngha c kt hp vi nhau. + Ni dung lnh Tab: Mt th lnh xut hin ty thuc vo bi cnh, nhng i tng m bn ang lm vic hoc cng vic m bn ang thc hin. + Gallery: L iu khin hin th mt s la chn trc quan qua bn c th nhn thy nhng kt qu m bn bn thc hin. + Quick Access Toolbar: Mt thanh cng c chun trn Ribbon cho php ngi dng nhp chut chn ti nhng lnh cn s dng nh Save, Undo, . - Navigation Pane: Nm khu vc bn tri ca s hin th cc i tng trong Database ca bn. Pane Navigation thay th ca s DataBase m bn thng thy cc phin bn c ca Access. - Tabbed documents: Cc i tng nh Table, Query, Form, Report, Page, v cc Macro ca bn c hin th trong Tabbed Document. - Status bar: Nm di cng ca ca s chng trnh s hin th cc thng tin trng thi v hot ng, s kin m bn va thao tc, ngoi ra n cn cha cc nt lnh cho php bn thay i ch hin th i tng hin thi.

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Gio trnh Access 2007 - Lp k47H CNTT 1.1.1. Khi ng Microsoft Access 2007 khi ng ng dng bn c th lm theo cc cch sau: - T Desktop nhp p vo biu tng Microsoft Office Access 2007 (nu c).

- T thanh Start nhp chn All Programs/Microsoft Office/Microsoft Office Access 2007.

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Gio trnh Access 2007 - Lp k47H CNTT - Cch th 3 bn nhp chn Start/Run Hp thoi xut hin nhp chn nt Browse. Trong hp thoi ny bn tr ti ng dn: "C:\Program Files\Microsoft MSACCESS.EXE" Ri nhp Open. Office\ Office12\

Cui cng nhp chn Ok kt thc.

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Bng mt trong 3 cch trn bn mn hnh lm vic Microsoft Access 2007 s xut hin nh hnh di y.

1.1.2. Getting Started with Microsoft Office Access Khi bn bt u vi Microsoft Access 2007, trang Getting Started with Microsoft Office Access s xut hin nh hnh di y. Trang ny cho thy bn c th lm g bt u vi Microsoft Access 2007. http://www.k47cntt.net Page 8

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V d, bn c th to mi mt DataBase trng, To mt DataBase t Template, hoc m mt DataBase tn ti (nu bn m mt vi DataBase trc ). Bn cng c th truy cp trc tip ti Microsoft Office Online hc thm v v h thng Microsoft Office 2007 v Microsoft Access 2007, hoc bn cng c th nhp chn nt Office Button v s dng menu Open m mt DataBase tn ti trn a cng.

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1.1.3. Ribbon Office Fluent Ribbon l mt s thay th chnh cho cc menu v thanh cng c v cung cp cc lnh chnh trn giao din ca Microsoft Access 2007. Mt trong nhng li ch chnh ca Ribbon l cng c tp chung tt c cc yu cu v mt im m trc y n nm trn Menu, ToolBar, Task Pane v cc thnh phn giao din khc. Vi Ribbon bn ch phi quan tm ti mt ni cha tt c cc lnh m bn cn lm vic vi Microsoft Access 2007. Khi bn mi mt C s d liu, Ribbon s xut hin trn nh ca ca s chnh trong Office Access 2007. http://www.k47cntt.net Page 10

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Cc Ribbon cha mt lot cc Tab lnh c cha lnh. Trong Microsoft Access 2007, Cc Tab lnh chnh l Home, Create, External Data, v Database Tools. Mi tab cha cc nhm lnh lin quan. Nhng lnh trn Ribbon a vo ti khon ca i tng hin ang hot ng. V d, nu bn c mt bng m Datasheet View v bn nhp chut vo Form trn Tab Create, trong nhm Forms.

Microsoft Access 2007 s to ra mt Form mi da trn Table ang hot ng. V tn trng s c gn vo thuc tnh Control Source ca tng Control trn Form.

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Bn c th s dng cc phm tt vi Ribbon. Tt c cc phm tt phin bn trc u c th s dng trn phin bn ny. Keyboard Access System thay th cc menu nhng phin bn c. y l h thng s dng cc ch s nh xut hin trn giao din Ribbon nhng phm no c th truy cp c cc chc nng.

Khi bn chn mt tab lnh, bn c th duyt qua cc lnh c sn trong tab . Chn Tab lnh Bc 1: Khi ng Microsoft Access 2007

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Gio trnh Access 2007 - Lp k47H CNTT Bc 2: Nhp chut chn tab cn s dng hoc nhp phm ALT khi trn mn hnh s xut hin nh hnh di y:

Bn mun chn nt no th nhn phm tng ng nh hng dn trn mn hnh. C rt nhiu cch khc nhau thc hin mt lnh. Nhng nhanh v trc tip l cch s dng cc t hp phm nng. Nu bn tng s dng cc phm nng ny trong nhng phin bn trc ca Access th bn s rt d dng khi lm vic vi Microsoft Access 2007. Thc hin mt lnh Bc 1: Khi ng Access Bc 2: Nhp chn Tab thch hp tng ng vi lnh cn s dng. Bng di y l mt s lnh chung nht trong cc Tab trn Ribbon, tuy nhin cc Tab lnh cng s thay i ty thuc vo nhng g bn ang lm vic. Tab lnh Home Nhng iu bn c th lm Chn ch hin th Sao chp v dn t Clipboard t li Font ch hin ti

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Gio trnh Access 2007 - Lp k47H CNTT t li Alignment cho ni dung nh dng li ni dung cho trng Memo Lm vic vi bn ghi (Refresh, New, Save, Delete, Totals, Spelling). Sp xp v lc bn ghi Tm kim bn ghi. Create To mt Table mi To mt bng mi s dng Template To mi mt bng trng ch Design view. To mi mt Form da trn Table hoc Query ang hot ng. To mi mt bng hoc mt biu pivot. To mi mt bo co da trn mt bng hoc mt Query ang hot ng. To mi mt Query, Macro, Module hoc mt Class Module

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Gio trnh Access 2007 - Lp k47H CNTT Import hoc lin kt vi d liu bn ngoi. Kt xut d liu Thu thp v cp nht d liu t Email Lm vic SharePoint. vi danh sch offline

External Data

Di chuyn mt s hay ton b cc phn ca c s d liu ti mt SharePoint site mi hoc tn ti trc . Database Tools Chy Visual Basic editor hoc chy macro. To v hin th mi lin kt gia cc bng. n, hin i tng ph thuc hoc thuc tnh ca Sheet Chy Database Documenter hoc phn tch hiu sut Di chuyn d liu ti Microsoft SQL Server hoc ti c s d liu khc. Chy Linked Table Manager.

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Manage Access add-ins. To vo sa cc Module Visual Basic for Applications (VBA). Bc 3: Nhp chut chn tab cn s dng hoc nhp phm ALT khi trn mn hnh s xut hin cc ch dn, bn mun chn nt no th nhn phm tng ng nh hng dn trn mn hnh. Contextual command tabs Ngoi nhng Tab lnh chun, Microsoft Access 2007 cn s dng mt thnh phn giao din mi trong Office Professional 2007 c gi l contextual command tab. Ty thuc vo bi cnh ca bn (c ngha l, i tng m bn ang lm vic v nhng g bn ang lm), mt hoc nhiu Contextual command tabs c th xut hin bn cnh cc Tab lnh chun.

Khi ng mt contextual command tab Bc 1: Nhp phm Alt khi ny cc k t i din s xut hin trn tng chc nng. Bc 2: Nhn phm xut hin trn cc Contextual command tabs cn chn.

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Cc contextual command tabs cha lnh v cc tnh nng m bn cn phi lm vic trong mt bi cnh c th. V d, khi bn m mt bng trong thit k xem, cc lnh trn contextual command tab ch p dng khi bn lm vic vi bng ch . Mt v d khc, khi bn m mt bng ch Design View, mt contextual command tabs tn l Design xut hin tip theo l Tab Advanced Tools. Khi bn nhp chn Tab Design, Ribbon hin th nhng lnh c tc dng ch trn nhng i tng ch Design View. Galleries Mt s i mi khc v l mt phn quan trng trong giao din mi ca Microsoft Access 2007 v cc Control mi c gi l gallery. Cc gallery Control c thit k lm vic vi Ribbon v hng s ch ca bn ti nhng k qu sn c. Thay v ch hin th lnh cc gallery Control cho thy kt qu ca vic s dng cc lnh . Mc ch l cung cp cch nhn trc quan gip bn c th duyt qua v xem nhng g Microsoft Access 2007 c th lm. V nh vy bn s ch quan tm ti kt qu thay v phi suy ngh xem lnh s thc hin nhng g.

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Galleries c hnh dng v kch c khc nhau. Cc kt qu c b tr trn mt bng xung cho php ngi dng la chn n hin cc Ribbon i khi, bn c th cn thm mt cht khng gian, khong trng cho khu vc lm vic ca bn. Bn c th lm cho cc Ribbon thu nh li trn mn hnh ch cn cc Bar v cc Tab lnh. lm c iu ny bn ch cn nhp p chut vo Ribbon, khi cn chng hin ra bn hy lm tng t nh vy mt ln na. Ban u

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Gio trnh Access 2007 - Lp k47H CNTT Sau khi lm n cc Ribbon

1.1.4. Thanh cng c Quick Access L thanh cng c nh mc nh nm k bn Ribbon, bn nhp chut trc tip vo lnh cn s dng. Cc lnh mc nh thanh cng c l nhng lnh bn thng s dng nh Save, Undo, Redo. Tuy nhin, bn c th ty chnh thanh cng c Quick Access, bn cng c th b xung cc lnh khc ln . Bn cng c th thay i v tr, kch thc ca thanh cng c. Khi bn thay i v tr ca thanh cng c ny xung pha di ca Ribbon kch thc n s c ko rng.

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Ty bin thanh cng c Quick Access Nhp chut vo hp thoi xung bn cnh thanh cng c Bc 1: Trong hp thoi xung Customize Quick Access Toolbar nhp chn mt s lnh thng ch c lit k sn nh Open, E-Mail, Quick Print, hoc nhp chn More Commands, khi ny hp thoi Access Option xut hin. Bc 2: Trong hp thoi ny bn chn lnh cn thm vo ToolBar ri nhp Add, hoc lm ngc li loi bt lnh trong ToolBar.

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Bc 3: Cui cng nhp Ok hon tt.

Sau khi thay i bn s c c ToolBar nh mun. 1.1.5. Navigation Pane

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Gio trnh Access 2007 - Lp k47H CNTT Khi bn to mi hoc m mt DataBase, tn cc i tng trong DataBase ca bn s nm trong Navigation Pane. Cc i tng ny bao gm cc Table, Form, Report, Page, Macro, Module. Navigation Pane thay th cho ca DataBase c s dng trong cc phin bn trc ca Access. Nu nh trc y bn s dng ca s DataBase lm vic th by gi trong Microsoft Access 2007 bn s s dng Pane Navigation lm nhng vic . V d nu bn mun thm mt trong vo bng ch DataSheet View, bn m bng t Navigation Pane.

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m hoc thc thi mt lnh cho mt i tng trn DataBase bn nhp phi chut vo i tng , mt Menu tng ng s xut hin bn chn lnh cn thc hin.

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Ni dung ca cc Context Menu ny ty thuc vo ng cnh m bn ang lm vic. Di y l cc cch m mt i tng trong DataBase v d nh Table, Form hoc Report. Cch 1: T Navigation Pane chn i tng cn thao tc ri nhp phm Enter, hoc nhp p chut. Cch 2: T Navigation Pane chn i tng cn thao tc ri nhp phi chut, trong Menu xung chn lnh cn thc hin. Ch : Bn c th t ty chn m mt i tng ch bng mt ng tc nhp chut trong ca s Navigation Option.

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bt hp thoi ny bn nhp phi chut ln phn ch All Access Objects trn Navigation Option, chn Navigation Options

Trong mc Open Objects With bn tch chn Single-click. Cui cng nhp Ok hon tt.

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Gio trnh Access 2007 - Lp k47H CNTT Navigation Pane chia cc i tng trong DataBase ca bn thnh cc mc khc nhau, v mi danh mc cha mt nhm cc i tng. Mt s mc nh bn thy khi ln u tin lm vic vi Pane ny c to sn, bn hon ton c th thm vo cc nhm ca ring mnh. u tin bn m hp thoi Navigation Option nh phn trc.

mc Categories bn chn Custom ri nhp Add Group sau nhp vo tn ca nhm mi.

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Nhp Enter xc nhn ri nhp Ok hon tt, nh vy bn c mt nhm mi trong Navigation Pane, bn c th cha cc i tng mi m mnh to ra. V mc nh Pane Navigation ang sp xp theo Objects Type nn bn khng th thy c nhm mi m mnh va to ra, bn cn phi sp xp li theo Custom.

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Gio trnh Access 2007 - Lp k47H CNTT Sau khi chn kiu sp xp ny Pane Navigation s nh hnh di y:

Mc nh Navigation Pane xut hin khi bn m mt DataBase trong Microsoft Access 2007, cng nh cc DataBase c to phin bn trc. Tuy nhin bn c th thit lp li ch cho Pane Navigation. Di y l cc bc thc hin. Hin th hoc n Navigation Pane Nhp nt pha trn bn gc phi ca Pane Navigation hoc nhn phm F11. Bc 1: Nhp chut vo nt Microsoft Office Button sau chn Access Option.

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Bc 2: Bn pha tri Pane nhp chn Current DataBase.

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Bc 3: Trong hp thoi ny pha di mc Navigation bn b tch mc Display Navigation Pane nu khng mun Pane ny xut hin khi m DataBase v ngc li nu n xut hin mc nh. Cui cng nhp Ok hon tt. 1.1.6. Tab document Bt u vi Microsoft Access 2007 bn c th hin th cc i tng trong c s d liu ca mnh trn cc Tab Document thay v nm chng cho trn cc ca s. Vi Tab Document s gip bn thun li hn khi phi lm vic thng xuyn vi cc i tng, tuy nhin bn c th s dng hoc khng s dng giao din Tab Document bng cch thit lp trong Access Option. Sau bn phi ng v m li DataBase thit lp mi c hiu lc.

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n hin ch Tab Document. Bc 1: Nhp chn nt Microsoft Office Button chn Access Options. , sau

Hp thoi Access Option xut hin. Bc 2: Bn pha tri Pane nhp chn Current DataBase.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 3: Trong phn Application Options, di mc Document Window Options bn tch hoc b tch chn tt bt ch ny.

Bc 4: Nhp Ok hon tt. Ch : Thit lp Display Document Tabs khng phi l ty chn ton cc n ch c tc dng trn DataBase m bn ang thao tc. V vy nu bn mun thit lp cho cc DataBase khc bn phi thc hin li t u. Sau khi thay i thit lp Display Document Tabs. Bn cn phi ng ri m li DataBase ca mnh thy nhng thay i c tc dng. Nhng DataBase mi c to bi Microsoft Access 2007 c gn mc nh ch Tab Document.

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Gio trnh Access 2007 - Lp k47H CNTT Nhng DataBase c to t cc phin bn trc ca Access s c gn mc nh ch cc ca s ring r. 1.1.7. Status bar Cng ging nh nhng phin bn trc ca Access, vi Microsoft Access 2007, bn c th hin th thanh trng thi di y ca ca s hin thi. N tip tc l mt thnh phn chun trong ng dng gip ngi dng c th thy cc thng bo trng thi, thuc tnh, gi , vi Microsoft Access 2007, thanh trng ngoi nhng chc nng k trn n cn m nhim hai chc nng chun khc m bn c th tm thy trong tt c cc ng dng ca b Office 2007 l View (chn ch hin th) v Zoom (phng to, thu nh). Bn c th d dng chuyn i gia cc ch hin th ca s Window bng cch s dng cc iu khin sn c trn thanh Status Bar.

Nu bn ang hin th mt mt i tng c cung cp kh nng Zoom, bn c th iu chnh cc mc Zoom phng

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Gio trnh Access 2007 - Lp k47H CNTT to hoc thu nh i tng, hay c th s dng thanh trt trn thanh trng thi

Thanh trng thi c th tt bt d dng vi ty chnh trong hp thoi Access Option. Di y l cc bc hin th hoc n i thanh trng thi. Bc 1: Nhp chn nt Microsoft Office Button chn Access Options. , sau

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Hp thoi Access Option xut hin. Bc 2: Bn pha tri Pane nhp chn Current DataBase. Bc 3: Di mc Application Options, chn hoc hy chn Display Status Bar tt hoc bt Status Bar.

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Bc 4: Cui cng nhp Ok hon tt. 1.1.8. Mini toolbar Mt trong nhng thao tc ph bin trong cc chng trnh Office Professional l nh dng vn bn. Trong cc phin bn trc y ca Access, nh dng vn bn chng trnh lun yu cu s dng mt trnh n hoc mt thanh cng c hin th cc nh dng. Vi Microsoft Access 2007, bn c th nh dng vn bn mt cch d dng hn bng cch s dng Mini ToolBar. Khi bn chn cho cc nh dng vn bn, cc Mini Toolbar t ng xut hin trn vn bn c la chn. Nu bn di chuyn con chut tr n gn cc nt lnh trn thanh Mini Toolbar chng s sng ln v cho php bn c th s dng n p dng cc nh dng nh Bold, Italic, Font Size, Color cho vn bn.

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1.1.9. To Database u tin To mt DataBase mi rng Bc 1: Bt u vi Microsoft Access 2007 t Menu Start hoc t Shortcut. Trang Getting Started with Microsoft Office Access s xut hin. Bc 2: Trn trang Getting Started with Microsoft Office Access di mc New Blank DataBase nhp chn Blank DataBase.

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Bc 3: Trn Pane Blank DataBase, trong hp File Name g vo tn tp tin .accdb

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Bc 4: Nhp Create. Sau 4 bc trn mt DataBase vi tn tp tin l Minh_Lam.accdb s c to v mt bng mi c m trong Datasheet view. Microsoft Access 2007 cung cp mt s Template vi mt s sn phm, v bn c th ti v nhiu hn t Microsoft Office Online. Vy Template l g? Trong bi cnh Microsoft http://www.k47cntt.net Page 39

Gio trnh Access 2007 - Lp k47H CNTT Office Access 2007, l mt DataBase c thit lp hon chnh t trc vi cc Table, Form, v Report chuyn nghip. Cc Template em n cho bn mt s khi u nhanh hn khi bn bt u to lp mt DataBase mi. To DataBase mi t Template Bc 1: Khi ng Microsoft Access 2007 t thanh Start hoc t Shortcut. Trang Getting Started with Microsoft Office Access s xut hin nh hnh di y.

Bc 2: Trn trang Getting Started with Microsoft Office Access di mc Featured Online Templates, nhp chn mt mu Template, gi s y chng ta chn Assets. Bc 3: Trong hp File Name, g vo tn file vi phn m rng l .accdb.

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Bc 4: Ty chn, nhp chn Create and link your database to a Windows SharePoint Services site nu bn mun lin kt ti trang web Windows SharePoint Services. Bc 5: Nhp chn Create hoc Download. Access to mt DataBase mi t Template v m n.

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Gio trnh Access 2007 - Lp k47H CNTT Bn c th Download thm cc mu Template trc tip t Office Online. To DataBase t Microsoft Office Online Template Bc 1: Khi ng Access t menu Start hoc t Shortcut. Trang Getting Started with Microsoft Office Access xut hin. Bc 2: Trn trang Getting Started with Microsoft Office Access, trong Template Categories bn pha tri, nhp vo mt loi v sau , khi bn mu xut hin trong danh mc, nhp chn mt loi cn to.

Bc 3: Trong mc File Name nhp vo tn File DataBase.

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Bc 4: Check vo mc Create and link your database to a Windows SharePoint Services site nu mun kt ni DataBase ca bn ti Windows SharePoint Services.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 5: Cui cng nhp Download ti v my. Access t ng Download mu v my tnh ca bn v to mt DataBase mi da trn Template, sau m DataBase ny. Khi bn (hoc to v m) mt DataBase, Access thm tn File v ng dn ca DataBase vo danh sch vn bn c s dng. y l danh sch c hin th trn trang Getting Started with Microsoft Office Access nn bn c th d dng m li nhng DataBase bn s dng gn y nht mt cch d dng. M mt DataBase s dng gn y nht Bc 1: Khi dng Microsoft Access 2007 Bc 2: Trn trang Getting Started with Microsoft Office Access pha di mc Open Recent DataBase nhp chn DataBase m bn mun m.

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Gio trnh Access 2007 - Lp k47H CNTT M mt DataBase s dng nt Microsoft Office Access Bc 1: Khi ng Access Bc 2: Nhp chn Microsoft Office Button , sau nhp chn DataBase m bn cn m, nu nh n xut hin Pane bn phi.

Hoc nhp chn Open, hp thoi xut hin chn n DataBase cn m ri nhp Open.

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Nh vy bn m c mt c s d liu c sn.

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Gio trnh Access 2007 - Lp k47H CNTT 1.2. Bt u lm vic vi c s d liu 1.2.1. Ln u tin s dng Access Office Access 2007 vi nhng chc nng mi lm cho qu trnh to ra mt c s d liu d dng hn bao gi ht. Nhng ngi dng to ra nhng c s d liu trong Access cc phin bn trc s nh gi rt cao nhng ci tin mi ny v nh chng m qu trnh to ra cc i tng c tng tc ng k. Khi bn bt u vi Microsoft Access 2007, mn hnh u tin xut hin l trang Getting Started with Microsoft Office Access (tr trng hp bn khi ng Access bng cch nhp p chut vo mt file Database Access c th no , khi Access s khi ng ty vo tng trng hp c th). Trang Getting Started with Microsoft Office Access l im khi u gip bn c th to ra mt DataBase mi, m mt DataBase tn ti, hoc hin th ni dung c trng t Microsoft Office Online. 1.2.2. To mt DataBase s dng Template. Access cung cp cho bn rt nhiu mu Template m bn c th s dng y nhanh qu trnh to ra nhng nhng DataBase ca ring mnh. Mt Template l mt DataBase sn sng s dng m ni dung ca n bao gm cc Table, Query, Form, Report cn cho mt cng vic c th. V d, c nhng mu Template m bn c th s dng qun l danh b, hoc theo di chi ph, Cc Database Tempate c th s dng vi nhng g n c hoc bn c th ty bin cho chng ph hp hn vi nhu cu m bn cn. Bc 1: Khi ng Access nu bn cha m. Trong trng hp bn ang m mt DataBase bn nhp chut vo nt Microsoft Office Button v chn Close Database

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Gio trnh Access 2007 - Lp k47H CNTT c th hin th trang Getting Started with Microsoft Office Access.

Mn hnh chnh ca Microsoft Access 2007 v trang Getting Started with Microsoft Office Access s hin th nh hnh di y.

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Bc 2: Mt vi Template c hin th pha di mc Featured Online Templates trn trang Getting Started with Microsoft Office Access

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c nhiu hn bn nhp chut vo Template Categories bn tri ca ca s Access.

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Ngoi ra bn c th ti v t Website ca Microsoft Ofice.

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Bc 3: Nhp chut vo Template m bn mun s dng. Bc 4: Trong Pane bn phi ca s Access, Access yu cu bn nhp vo tn cho DataBase trong hp File Name.

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Bn cng c th sa li ng dn mc nh thnh ng dn khc bng cch nhp vo nt (Browse for a location ). Ty chn Create your database and link it to a Microsoft Windows SharePoint Services site cho php bn lin kt trc tip DataBase ti Website ca Microsoft Windows SharePoint Services. http://www.k47cntt.net Page 53

Gio trnh Access 2007 - Lp k47H CNTT Bc 5: Nhp Create (hoc Download, cho trng hp bn ti cc Template online) hon tt Vi cc bc trn Access s to v m DataBase. Mt Form c m v bn c th bt u nhp liu cho DataBase.

Ch : Nu ni dung Template c d liu mu bn c th xa chng i theo cc bc di y: - Nhp chut vo dng u tin ca bn ghi m bn mun xa. - Trong Tab Home tm ti phn Record nhp chn Delete.

Bc 6: bt u nhp d liu, nhp chut vo dng trng u tin trn Form v sau c th bt u nhp d liu. Sau http://www.k47cntt.net Page 54

Gio trnh Access 2007 - Lp k47H CNTT khi nhp vo mt vo bn ghi bn c th s dng Pane Navigation xem liu c mt Form hoc mt Report khc m bn mun s dng.

1.2.3. Ti cc Template t Microsoft Office Online Nu bn khng th tm thy mt mu ph hp vi yu cu ca mnh trn trang Getting Started with Microsoft Office Access, bn c th khm ph trn Web Office Online s c rt nhiu la chn cho bn. Bc 1: Khi ng Access nu bn cha m. Trong trng hp bn ang m mt DataBase bn nhp chut vo nt Microsoft Office Button v chn Close Database c th hin th trang Getting Started with Microsoft Office Access.

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Bc 2: Gn pha cui ca trang Getting Started with Microsoft Office Access v di phn More on Office Online bn nhp chn Templates.

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Website Office Online s xut hin hin trong mt trnh duyt mi.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 3: S dng cc cng c tm kim trn trang web ca Office Online tm v ti v cc mu m bn mun. Bc 4: Nu bn ti v mt mu mi, DataBase s c lu tr mt trong s cc th mc sau y: - Vi Windows Vista: c:\Users\user name\Documents - Vi Microsoft Windows Server 2003 hoc Microsoft Windows XP: c:\Documents and Settings\user name\My Documents. Sau khi cn lm vic vi cc c s d liu ny, bn c th s dng Access hoc Windows Explorer m n ra ng dn lu trc . 1.2.4. To DataBase t u Nu khng c mt Template no ph hp vi yu cu ca bn, hoc bn c d liu trong mt chng trnh khc m bn mun Import vo Access, bn hy chc chn rng n l tt hn l vic ra mt c s d liu t u. i vi hu ht cc ng dng, iu ny thng lin quan n mt trong hai vn sau y: - To cc bng mi, sau nhp d liu, v dn d liu hoc Import d liu vo cc bng . - Import d liu t mt ngun khc v cc bng s c to ra trong qu trnh . 1.2.5. To mt DataBase rng Bc 1: Khi ng Access Bc 2: Trn trang Getting Started with Microsoft Office Access nhp chn Blank Database.

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Bc 3: Trong Pane Blank DataBase hy nhp vo tn cho DataBase trong mc File Name, nu bn khng in phn m rng cho File th Access s t ng in thm.

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Mc nh chng trnh s lu File ti ng dn: - Windows Vista: c:\Users\user name\Documents - Microsoft Windows Server 2003 hoc Microsoft Windows XP: c:\Documents and Settings\user name\My Documents thay i ng dn cha tp tin, nhp chn nt Browse bn cnh vo File Name, mt hp thoi s xut hin

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Gio trnh Access 2007 - Lp k47H CNTT cho php bn chn ng dn mi, nhp Ok sau khi chn xong. Bc 4: Nhp Create hon tt. Sau cc bc trn Access s to ra mt DataBase mi v m sn n vi mt bng trng ch DataSheet View cho bn thit k. Bc 5: V tr con tr chut ca Access t ti trng u tin trn ct Add New Field.

thm d liu bn c th nhp vo hoc Copy d liu t nhng ngun khc. Ch : Vic nhp d liu ch Datasheet View c thit k tng t nh nhp d liu trong Wooksheet Excel. Nhng hn ch ch yu l d liu nhp vo phi c nhp cc dng, ct lin nhau, bt u gc trn bn tri ca Datasheet. Bn khng nn c gng nh dng d liu nhp vo c cc hng hoc ct trng, bi v lm nh vy s gy lng ph b nh nh trong cc bng. Cu trc ca bng d liu c to trong khi bn nhp d liu vo n. Ti mt thi im bt k bn hon ton c th thm mt ct mi vo bng, khi mt trng mi s c nh ngha. Access thit lp kiu d liu cho trng mi da vo kiu ca d liu m bn nhp vo.V d, nu bn c mt ct m trong bn ch nhp gi tr ngy thng, Access s

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Gio trnh Access 2007 - Lp k47H CNTT thit lp kiu d liu ca trng l Data/Time. Sau ny gi s bn c gng nhp vo trng ny mt gi tr khng phi ngy thng (chng hn nh l tn hoc mt s in thoi no ), Access s hin th thng bo rng gi tr ca bn khng hp l. V vy, khi c th, bn nn phn tch li bng d liu ca mnh sao cho mi trng ch cha cng mt loi d liu, cho d l vn bn, ngy thng, s in thoi, .... iu ny lm cho vic xy dng cc Query, Form, Report (ly d liu t nhng bng ny) sau ny s tr nn d dng v thun tin hn rt nhiu. Nu bn khng quan tm n vic nhp d liu vo thi im ny, hy nhp vo nt Close . 1.2.6. Thm mt bng vo Database Bn c th thm mt bng mi vo Database tn ti bng cch s dng cng c trong nhm Tables trn Tab Create.

Nhp chut vo nt Table to mt bng trng mi ch Datasheet View. Sau bn hon ton c th nhp ngay d liu vo bng v Access s to ra cu trc bng cho bn khi bn thot ra, hoc bn c th s dng Design View to ra cu trc bng trc sau chuyn v ch Datasheet View nhp d liu. Bt k bn bt u lm vic vi bng ch no bn u c th chuyn sang nhng ch hin th khc bng cch s dng nt View trn thanh trng thi.

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Thm mt bng, bt u ch Datasheet view : Trong Datasheet View, bn c th nhp ngay d liu, v Access s xy dng cu trc cho bng da trn nhng d liu . Tn trng c t ln lt (Field1, Field2, ), v cc kiu d liu c Access t ng thit lp ty thuc vo loi d liu m bn nhp vo cc trng. Bc 1: Trn Tab Create trong nhm Tables nhp chn Table .

Bc 2: Sau bc ny Access s to ra mt bng v t v tr con tr ti trng u tin ca ct Add New Field.

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Ch : Nu bn khng nhn thy ct c tn l Add New Field, c th bn vn ang ch Design View ch khng phi DataSheet View. chuyn qua ch hin th ny bn nhp p chut vo bng trn thanh Pane Navigation. Access s nhc bn nhp vo tn cho bng v chuyn sang ch hin th Datasheet view. Bc 3: Trn Tab DataSheet, trong nhm Field & Columns nhp chn New Field .

Access hin th Pane Field Templates, trong pane ny cha danh sch cc kiu trng thng c s dng.

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Nu bn ko th mt trong s chng ln DataSheet ca bn, Acces s t ng thm trng vo bng vi tn l tn ca kiu d liu i vi cc trng c bn v tn nh trng gc nu n c ly t cc bng khc. Ngoi ra Access cng

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Gio trnh Access 2007 - Lp k47H CNTT thit lp nhng thuc tnh ph hp cho tng trng. Bn cn phi ko v th trng vo phn cha d liu trn DataSheet.

Nh hnh nh trn cc bn c th thy trng c tn Checkbox c ly t Basic Field v trng Description c ly t mt bng c sn trong c s d liu. Bc 4: nhp liu vo bng, bt u g t trng u tin hoc bn cng c th dn d liu t mt ngun d liu khc. Ch : - i tn mt ct bn nhp p chut vo phn tiu ca ct, sau g vo tn mi.

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Tn trng bn va t s l ni dung hin th trng trn Pane Field List. - di chuyn mt ct, bn hy chn n bng cch nhp chut ln phn tiu ca ct v ko th n mt v tr bt k trn DataSheet. Bn cng c th chn nhiu ct mt lc v di chuyn chng n v tr mi. Chn thm mt bng bt u ch Design View: ch Design View, u tin bn to mt cu trc bng mi, sau bn chuyn sang ch DataSheet nhp liu, hoc bn c th nhp d liu vo bng bng nhng phng thc khc nh dn vo hoc chn thm. Bc 1: Trn Tab Create trong nhm Tables nhp chn Table Design .

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Sau bc ny trn mn hnh xut hin mt bng mi ch Design.

Bc 2: i vi mi trng trong bng, bn nhp tn trng trong ct Field Name, sau la chn kiu d liu trong danh sch Data Type.

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Ch : Nu bn khng nhn thy ct Field Name v ct Data Type, c th bn ang ch DataSheet thay v ch hin th Design View, hy nhp chut vo nt Design View trn thanh trng thi ca ca s Access.

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Access s a ra thng bo yu cu bn nhp tn mi cho bng v sau t ng chuyn v ch Design View. Bc 3: Nu mun, bn c th nhp vo thng tin din gii cho cc trng ct Description. Nhng thng tin ny s hin th trn thanh trng thi khi bn nhp d liu vo trng . V bn cng c th s dng ni dung trn thanh trng thi cho bt c iu khin no trn Form hoc Report m bn to ra bng cch ko th trng t Pane Field List.

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Bc 4: Sau khi thm vo tt c cc trng cn thit, bn hy lu bng li bng cch nhp chn nt Microsoft Office Button ri chn Save hoc nhp t hp phm Ctrl+S.

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Bc 5: Sau bc ny bn c th nhp d liu vo bng bt c khi no bn chuyn sang ch hin th Datasheet View.

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ch ny bn di chuyn ti u tin v nhp ln lt d liu cho tng bn ghi. Ngoi ra bn cng c th dn d liu vo bng t mt ngun d liu khc. Nu sau khi nhp mt s d liu vo bng, bn li cht nh cn phi thm mt hoc mt s trng na mi ph hp. Thay v vic chuyn v ch Design View nh lc ban u thit k bn g thng d liu vo ct Add New Field ch hin th Datasheet View.

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Hoc bn cng c thm mt trng mi bng cch nhp chn nt lnh New Field trong nhm Fields & Column ca Tab Datasheet.

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Gio trnh Access 2007 - Lp k47H CNTT 1.2.7. M mt Database tn ti Bc 1: Nhp chn nt Microsoft Office Button chn Open. , sau

Bc 2: Tm ti th mc c cha Database ri nhp chn DataBase cn m.

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Bc 3: Khi tm thy v nhp chn Database cn m bn c th lm theo mt trong cc cch sau y: - M Database ch mc nh ca chng trnh: Bn nhp p chut vo Database . - M Database cho php chia s nhiu ngi dng (chia s nhiu ngi dng: L mt Database cho php nhiu hn mt ngi s dng c th truy cp vo sa i, nhp liu ti cng mt thi im) trong mt mi trng: Cho php c bn v nhng ngi dng khc c th c v ghi vo c s d liu cng mt lc bn hy nhp Open. - M Database ch Read-only (ch c): Bn c th xem d liu nhng khng th chnh sa c n hy nhp chut vo mi tn ch xung dc theo nt Open/Open Read-only.

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- M Database c php Exclusive (c quyn): Khng c mt ngi no khc c th m Database ny trong khi bn ang m n. m theo ch ny bn nhp mi tn dc theo nt Open chn Open Exclusive.

- M Database ch Exclusive Read-only (c quyn v ch c): ch ny khi bn m mt Database bn ch c th c d liu v nhng ngi khc th khng th m li n. M ch ny bn chn mi tn dc theo nt Open/Open Exclusive Read-only.

1.2.8. Nu khng tm thy Database cn m

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Gio trnh Access 2007 - Lp k47H CNTT Bc 1: Trong hp thoi Open, nhp chut chn biu tng ng tt My Computer hoc trong hp Look in nhp chn My Computer.

Bc 2: Trong danh sch a, nhp chut phi vo a m bn cho l c cha Database m bn ang tm kim chn Search. Bc 3: Ca s tm kim ca Window xut hin. Nhp vo iu kin tm kim v sau nhn Enter tm c s d liu.

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Bc 4: Nu tm thy, m bn hy nhp p chut vo d liu trong hp thoi Search Results. Bc 5: V tm kim c bt u t hp thoi Open, nn bn phi nhp chut vo Cancel tt hp thoi Open trc khi m Database. Ch : Bn c th m trc tip mt file d liu ngoi nh dng mt tp tin (nh l dBASE, Paradox, Microsoft Exchange, or Excel). Bn cng c th trc tip m bt c d liu ngun ODBC no, nh l Microsoft SQL Server hoc Microsoft FoxPro. Access s t ng to ra mt c s d liu mi trong cng mt th mc nh l cc tp tin d liu, v thm nhng lin kt cho mi bng trong c s d liu bn ngoi. 1.2.9. M Database lm vic gn y nht

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Gio trnh Access 2007 - Lp k47H CNTT Bn hy nhp chut vo tn mt File trong danh sch Open Recent Database trn trang Getting Started with Microsoft Office Access.

m mt trong nhng Database m bn lm gn y nht, bn hy nhp chut vo tn ca Database trong danh sch Open Recent Database trn trang Getting Started with Microsoft Office Access. Access s m Database v thit lp nhng ty chn nh ln cui cng bn lm vic vi n. Nu trong danh sch cc file c s dng trong thi gian gn y khng c hin th, bn hy nhp vo nt Microsoft Office , v sau nhp chn Access Options

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Hp thoi Access Options xut hin, nhp vo mc Advanced, trong ca s gia hp thoi di mc Display chn vo hp TextBox Recently used file list nhp vo s s file cn lu li trong danh sch cc tp tin m ti a l 9.

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Nu bn ang m mt Database bng cch nhp chn nt Microsoft Office Button chn nt Open. Bn c th hin th ng tt ti danh sch Database m bn m trc bng cch nhp chut vo mc My Recent Documents trong hp thoi Open.

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1.3. C g mi trong Microsoft Office Access 2007 Microsoft Office Access 2007 cung cp mt b cng c mnh m gip bn nhanh chng bt u theo di, bo co, v chia s thng tin. Bn c th nhanh chng to ra sc hp dn v cc chc nng theo di cc ng dng ty bin ca mt trong nhiu b Templates dng sn, chuyn i mt c s d liu hin c, hoc to ra mt c s d liu mi, v bn c th lm nh vy m khng cn phi trang b qu nhiu kin thc v c s d liu. 1.3.1. bt u nhanh hn Microsoft Office Access 2007 cung cp cc Templates m bn c th d dng to ra c s d liu, bng biu, v cc trng. Ngoi ra cn c nhng cng c hin th v thit k mi gip bn trong qu trnh to C s d liu mi v lm vic vi d liu. C s d liu mu xy dng hon chnh cc ng dng Microsoft Access 2007 cung cp mt b c s d liu bao gm cc mu thit k chuyn nghip gip bn c th theo di http://www.k47cntt.net Page 83

Gio trnh Access 2007 - Lp k47H CNTT a ch lin lc, nhim v, s kin, hc sinh, ti sn, v nhiu kiu d liu khc. Bn c th s dng ngay lp tc hoc ci tin v tinh chnh chng cho ph hp vi yu cu qun l ca mnh.

Trn trang Getting Started with Microsoft Office Access xut hin khi khi ng ng dng bn c th d dng to mt DataBase mi bng cch nhp chn Blank DataBase.

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Hoc nhanh chng bt u to ra c s d liu ca bn bng cch m mt trong nhng bn mu nm trong mc Featured online Templates. Mi DataBase Templates l mt ng dng tng i hon chnh vi mt bi ton chung. Chng bao gm cc Table, Form, Report, Query, Macro v cc mi quan h gia cc bng. Nhng DataBase Template ny cho php bn c th s

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Gio trnh Access 2007 - Lp k47H CNTT dng chng ngay lp tc nu bn cho l cu trc ca n p ng c yu cu qun l ca mnh. Nu vn cha bn c s dng, k tha chng to ra nhng c s d liu ph hp hn yu cu mnh.

Ngoi cc Template m Microsoft Access 2007 cung cp bn cng c th kt ni vi Microsoft Office Online c th ti v cc Template khc. Field v Table Templates Thay v vic b rt nhiu thi gian thit k cc trng bn c th s dng li cc trng dng sn (File Templates) vi tn, kiu d liu v cc thuc tnh c nh ngha t trc. Bn c th ko th trc tip cc trng m bn cn trong Panel Fields Templates vo mt Datasheet. Cc trng c to ra da trn (Based on) cc file XML schema (. Xsd) gip bn c th thit lp, xy dng thnh nhng nh ngha chun http://www.k47cntt.net Page 86

Gio trnh Access 2007 - Lp k47H CNTT ca ring mnh v chia s s dng trong phng hoc nhm lm vic.

Ngoi ra, Microsoft Office Access 2007 cn bao gm cc Table thng c s dng trong c s d liu. V d, bn http://www.k47cntt.net Page 87

Gio trnh Access 2007 - Lp k47H CNTT c th s dng Contacts table template thm Table Contacts vo c s d liu ca bn. Bng ny bao gm cc trng nh Last Name, First Name, and Address. Cc thuc tnh ca nhng trng ny cng c thit lp sn bn c th s dng ngay chng. Cn c cc bng mu c sn khc nh Tasks, Issues, Events, v Assets. Nng cp Datasheet view Vi Microsoft Access 2007 bn c th d dng to mt bng d liu bng cch nhp chn Tab Create ri chn Table.

Microsoft Access 2007 s t ng xc nh kiu d liu ph hp nht cho mi trng sau khi bn g xong d liu v di chuyn qua n. thm mt trng mi bn nhp chut ti ct cui cng (Add new field) v thay i d liu trn n.

V nu bn cn thay i kiu d liu hoc nh dng kiu d liu hin th ca mt trng mi hay mt trng c bn http://www.k47cntt.net Page 88

Gio trnh Access 2007 - Lp k47H CNTT c th s dng cc nt chc nng trn thanh Ribbon. N l mt phn ca giao din ngi dng Microsoft Office fluent. Bn cng c th dn mt bng d liu t Microshoft Excel vo mt Datasheet mi trong Microsoft Access 2007, bng cch to trc mt cu trc cc trng tng ng vi bng d liu m bn cn dn vo. Layout View mi gip ci thin tc thit k Forms v Report. S dng Layout View thc hin cc thay i thit k trong khi hin th d liu trong mt Form hoc mt Report.

V d, bn c th thm vo mt trng trn li thit k bng cch ko th t Field list pane, hoc bn c th thay i cc thuc bng cch s dng thuc tnh trn Sheet. Layout View

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Gio trnh Access 2007 - Lp k47H CNTT cung cp mt cch b tr mi cho cc Control l stacked layout (B tr dng ngn xp) v tabular layout (B tr dng bng) - nhm cc Controls m bn c th di chuyn v thay i kch thc nh mt n v bn c th d dng sp xp li cc trng, ct, hng, hoc ton b Layout. Bn cng c th loi b mt trng hoc thm vo nh dng mt cch d dng trong Layout View. Ch Design View cng tng t nh cc phin bn trc gip bn c th bit thm chi tit v cc Control, ch ny cng ch h tr Layout dng stacked v tabular. 1.3.2. Microsoft Office fluent Nhng kt qu mi theo nh hng giao din ngi dng Microsoft Office fluent giao din ngi s dng - gip bn d dng lm vic vi Microsoft Access 2007. nhng phin bn trc Lnh v cc tnh nng thng c du kn trong cc menu, thanh cng c phc tp b him. Nhng by gi bn c th d dng tm kim cng vic theo nh hng s dng trn cc tab cha cc nhm lnh. Nhiu hp thoi c thay th bng cc la chn hin th trn thanh cng c sn sng cho ngi dng s dng, ngoi ra n cn c m t trn cc Tooltips hoc hin th di dng cc v d. Khng c bt c mt vn g vi cc hot ng m bn ang thc hin trong giao din ngi dng mi - cho d l to ra mt Report hoc nhp d liu Hy tip cn vi nhng cng c hu ch nht m chng ti s trnh by di y chc chn cc bn s thnh cng trong vic nghin cu v s dng Microsoft Access 2007. Microsoft Office fluent giao din ngi s dng: Microsoft Office fluent giao din ngi dng bao gm cc khu vc tiu chun (standard area) c gi l Ribbon, trong c cha cc nhm lnh c t chc, sp xp theo chc

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Gio trnh Access 2007 - Lp k47H CNTT nng. Ribbon thay th cc lp trnh n v thanh cng c c in trong cc phin bn Access c.

S dng Office fluent Ribbon xc nh v tr cc nhm lnh c lin quan nhanh hn. V d, nu bn cn phi to mt Form hoc Report, hy s dng mt trong nhng lnh trn Tab Create. Vic thit k b tr giao din mi lm cho vic tm kim lnh, chc nng m bn cn tr nn nhanh chng, thm vo bn cn c th khm ph ra nhng tnh nng khc m trc y bn cha h bit ti. Cc nt lnh c t gn hn trn giao din, iu c ngha l bn khng cn phi tm kim trong menu hay c nh v tr ca chng u . Phm chc nng ca giao din ngi dng Microsoft Office Fluent bao gm: - Tab lnh: Cc Tab cha nhng nt lnh thng c s dng cng nhau, nh vy khi cn s dng bn c th d dng tm thy chng. - Ni dung cc Tab lnh: Mt Tab lnh s xut hin ty thuc vo bi cnh lm vic ca bn trn mn hnh giao din. Mt ni dung tab lnh s cha nhng lnh c nhiu kh nng p dng cho nhng g bn ang lm vic. - Toolbar truy cp nhanh: Vi mt thanh cng c Standard xut hin trn Ribbon, ch bng mt ci nhp chut bn c

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Gio trnh Access 2007 - Lp k47H CNTT th truy cp ti nhng lnh cn thit chng hn nh Save Undo, . Getting Started with Microsoft Office Access page: Trang ny cung cp kh nng truy cp nhanh n mt th vin, cc c s d liu mu c thit k chuyn nghip, ngoi cc c s d liu m bn m trong thi gian gn y (nu bn ang kt ni vo Internet) v cc lin kt n cc bi vit Office Online ph bin.

Navigation Pane: Pane ny lit k v cung cp cch thc truy cp d dng ti tt c cc i tng trong c s d liu hin ti ang m. Bn c th s dng Navigation Pane t chc, sp xp cc Object ca bn theo kiu (Object Type), ngy to (Create Date), ngy sa i (Modified Date), , hoc tu chnh trong cc nhm m bn to ra. Nu bn cn thm khng gian lm vic vi cc Form khi thit k, bn c th d dng thu hp Navigation Pane n chim t khng http://www.k47cntt.net Page 92

Gio trnh Access 2007 - Lp k47H CNTT gian hn. Pane Navigation c to ra thay th ca s DataBase c s dng trong phin bn trc y ca Access 2007.

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Gio trnh Access 2007 - Lp k47H CNTT Tabbed objects: Cc Table, queries, forms, reports, macros ca bn c hin th nh l cc Tabbed objects trong Access window.

Bng cch nhp chut vo cc i tng Tab, bn c th d dng chuyn i gia cc i tng khc nhau. Status bar: L thanh trng thi di cng ca ca s, hin th thng tin trng thi, cc nt lnh cho php bn chuyn i gia cc ln hin th. Mini toolbar: L mt yu t, ging nh mt thanh cng c, xut hin khi mt ni dung vn bn c la chn, gip bn c th d dng p dng cc nh dng nh in m hoc nghing, hoc thay i font ch. Help window: Khng ging nh cc phin bn trc ca Access, Microsoft Access 2007 cho php truy cp c Access Help v ni dung Developer Reference trn cng mt ca s tr gip mt cch d dng. Bn cng c th d dng thay i phm vi tm kim ca ch mnh ni dung Developer Reference.

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1.3.3. Thm cc cng c mnh to i tng Office Access 2007 cung cp mt mi trng trc quan to cc Form v cc Report, cho php bn nhanh chng to ra cc Form v cc Report. Chng hin th sau khi c xp xp, lc v nhm theo cc thng tin v tng i tng. Create tab S dng Tab Create gip bn nhanh chng to ra cc Form, cc Report, Table, Query, macros v Module mi. Nu bn

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Gio trnh Access 2007 - Lp k47H CNTT chn mt Table hoc mt Query trong Navigation Pane, bn c th to ra mt Form hoc mt bo co mi da trn cc i tng bng cch nhp chut vo nt Form hoc Report. Cc Form v cc Report mi ny c to ra gn nh ngay lp tc v cc thit k trn cng c nng cp ng k. T ng to ra cc Form v cc Report rt chuyn nghip vi logo v tiu c nh ngha sn. Ngoi ra, n cn t ng to ra mt bo co bao gm c thng tin v ngy thng nm, Footer, Totals.

Bn s thy rng cc i tng c to bng cch ny gip bn rt nhiu v thi gian v nhanh chng a bn tin xa hn trong qu trnh nghin cu ng dng. Ch hin th mi: Report view v Layout view Hai ch hin th mi ny cho php bn lm vic vi cc Form v cc Report mt cch trc quan hn. Bng cch s dng Report Views, bn c th duyt v mt cch chnh xc bo co m khng cn phi in ra hoc xem ch xem trc khi in. tham chiu ti mt s bn ghi, bn s dng tnh nng lc, hoc s dng cng c tm kim theo ni dung vn bn trong bn ghi . Report View cho bn kh nng duyt bo co nhng Layout View li gip bn thay i thit k bo co ngay khi bn ang xem chng. Bn c th s dng Layout View thc hin thay i cc thit k chung khi ang hin th ni dung

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Gio trnh Access 2007 - Lp k47H CNTT d liu trn Form hoc bo co. V d, thm vo mt trng bng cch ko mt trng t ca s Field List pane, hoc thay i thuc tnh cho i tng bng cch s dng Properties Sheet. Layout view vi nhng h tr mi, stacked layout v tabular layout (Nhm cc Control), cho php bn d dng sp xp li cc trng, ct, hng, hoc ton b Layout. Bn cng c th d dng loi b mt trng hoc thm vo nh dng trong Layout View.

Group v sort trong cc bo co Vi Microsoft Access 2007 bn s c mt cng c rt tt Group, Sort, v thm tng con trong bo co. Bn s tm thy

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Gio trnh Access 2007 - Lp k47H CNTT mt giao din ngi dng mi, d dng hn di chuyn v hiu c, v khi n c s dng vi Layout view mi, bn s nhn thy hiu qu ca cc thay i ngay lp tc.

Gi s bn cn to mt bo co v doanh s bn hng theo khu vc. Hy s dng Layout View v Panel Group, Sort, and Total thm vo mt cp nhm, v xem s thay i hin ra trn bo co! Vi cch to dng Total mi bn c th d dng to Total nhiu dng khc nhau trn Header, Footer ca bo bo co nh kiu Sum, average, count, maximum, hoc minimum. Vi mt Total n gin bn khng cn thit phi to ra mt trng tnh ton m c th nhp chn lun trn cng c ny.

iu khin b cc tr gip vic to Form, Report. Cc From, Report thng bao gm cc thng tin tabuler, nh l mt ct c cha tn ca khch hng hay mt hng cha tt c cc trng dnh cho khch hng . Bn c th s dng Microsoft Access 2007 nhm nhng Control trong mt Layout vo vi nhau mt cch d dng, n c th bao gm c cc Label. http://www.k47cntt.net Page 98

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Bn c th chn cc iu khin t cc vng khc, v d nh nhn trong phn Hearder hoc Footer, n tht s rt linh hot v bn c th d dng: - Di chuyn hoc thay i kch c ca mt Layout. V d, di chuyn mt ct t tri qua phi. - nh dng mt Layout. V d, Tn mt khch hng c t trong ct in m v ni. - Thm mt trng. - Xa mt trng.

Split Forms mi hin th d liu nhanh hn S dng Split Form mi to Form m kt hp t mt Datasheet view v mt Form View. Bn c th thit lp http://www.k47cntt.net Page 99

Gio trnh Access 2007 - Lp k47H CNTT thuc tnh ch nh Access t li v tr ca DataSheet ln trn, xung di hay sang tri sang phi.

Nhng Macros vo cc Form, Report Mt cch mi v ng tin cy, bn c th nhng macros trnh phi vit m. Mt Macro nhng c lu gi trong mt thuc tnh v l mt phn ca i tng cha n. Bn c th chnh sa nhng thit k ca mt Macro nhng m khng phi lo lng v nhng iu khin khc cng s dng Macro ny cc Macro nhng hon ton c lp. Macros nhng rt

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Gio trnh Access 2007 - Lp k47H CNTT ng tin cy bi v chng c kh nng t ng ngn chn mt s nhng thao tc khng an ton.

1.3.4. Nhng kiu d liu v iu khin mi Microsoft Access 2007 cung cp nhiu kiu d liu v iu khin mi cho php lu tr nhiu dng d liu khc nhau, v bn c th nhp chng d dng hn. Trng a tr cho cc d liu phc tp Bn c th to ra mt trng cha nhiu gi tr, cn c gi l dng d liu phc tp. Gi s bn cn phi ch nh mt cng vic cho mt trong nhng nhn vin hoc nh thu ca mnh, nhng bn mun ch nh n cho nhiu hn mt ngi. Trong hu ht cc h thng qun l c s d liu v trong cc phin bn c ca Access, bn cn to ra rt nhiu cc mi quan h lm iu ny mt cch chnh xc. Trong Microsoft Access 2007, phn cng s thc hin vic ny cho bn, khi bn chn mt trng m bn thit lp chp nhn nhiu gi tr. Trng a tr trong Microsoft Access 2007 s rt thch hp bn lm vic ny. Office Access 2007 c kh nng tng thch vi rt nhiu kiu d liu.

Trng Attachment ch Files Kiu d liu Attachment mi cho php bn d dng lu tr tt c cc loi ti liu v tp tin nh phn trong c s d liu ca bn m khng cn quan tm ti kch thc ca chng. Microsoft Access 2007 s t ng nn chng li n mc c th gim thiu khng gian lu tr. Nu bn cn nh km mt tp tin Microsft Word 2007 v mt bn ghi hoc lu tr http://www.k47cntt.net Page 101

Gio trnh Access 2007 - Lp k47H CNTT mt bc nh k thut s vo CSDL ca mnh? Bng cch s dng trng Attachment s lm cho cng vic tr nn ht sc d dng. Thm ch bn c th thm nhiu tp tin nh km ch vi mt bn ghi duy nht.

Trng Memo lu tr Rich Text v h tr lch s sa i Vi kh nng lu tr Rich Text ca Microsoft Access 2007, trong mt bn ghi s lng vn bn ca bn s khng cn b gii hn. Bn c th nh dng vn bn vi cc ty chn (nh m, nghing, phng ch, mu sc, v nhng ty chn nh dng ph bin khc) v lu gi cc vn bn trong c s d liu ca mnh. Rich-formatted text c lu gi trong mt trng Memo nh mt vn bn HTML da trn nh dng tng ng vi Rich Text, l mt kiu d liu trong Windows SharePoint Services. Trng Memo s hu ch cho vic lu tr mt s lng ln thng tin. Vi Microsoft Access 2007, bn c th thit lp thuc tnh Append Only gi li tt c lch s ca nhng ln thay i thng tin trn trng . V bn hon ton c th xem li nhng s thay i ny. Tnh nng ny cng h tr theo di trong Windows SharePoint Services, nh vy http://www.k47cntt.net Page 102

Gio trnh Access 2007 - Lp k47H CNTT bn c th s dng Access xem ni dung lch s danh sch SharePoint. Chn ny vi Calendar Nhng trng v nhng iu c kiu d liu kiu Date/Time s t ng cp nht tnh nng mi ny: Mt iu khin lch s c gn km cho php chn ngy thng. Nt lch t ng xut hin v tr chnh xc ti ngy thng hin ti. Nu bn mun bit th 6 ti l ngy bao nhiu? Bn ch Click chn v mt bng lch s t ng xut hin cho php bn tm v chn ngy . Bn cng c th ty chn tt bng lch ny trn trng hoc iu khin bng cch s dng mt thuc tnh. 1.3.5. Nng cp thit k v cc cng c phn tch Nhng cng c mi trong Microsoft Access 2007 s gip bn to ra cc i tng c s d liu nhanh hn v sau phn tch d liu mt cch d dng hn. Nng cao Field List pane Vi Pane Field List bn c th ko th trng t mt bng vo trong bn ghi ngun, cc bng c th c mi quan h vi nhau hoc khng. Microsoft Access 2007 to sn cc cu trc v vy nu mt mi quan h gia cc bng l cn thit th n s t ng to ra mi qua h .

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Nng cao cng c lc, sp xp Gi s bn cn phi nhanh chng tm thy mt gi tr ph hp hoc sp xp mt ct ca d liu. Microsoft Access 2007 vi chc nng AutoFilte cung cp kh nng lc nhanh http://www.k47cntt.net Page 104

Gio trnh Access 2007 - Lp k47H CNTT chng bn c th tm thy cc d liu m bn cn. Bn cng c th d dng la chn t cc gi tr duy nht trong mt ct, iu ny rt c ch cho cc tnh hung khi bn khng th gi li tn m bn cn, hoc bn c th sp xp cc gi tr bng cch s dng cc trnh n ty chn.

Cc b lc ty chn ph bin nht rt d dng nhn thy trong trnh n lnh, bn c th nhanh chng s dng chng gii hn cc thng tin da trn cc d liu nhp vo. B lc ty chn t ng thay i da trn kiu d liu m bn ang tc tc.

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Nhng tnh nng lc hay sp xp mi c thit k s gip bn c c nhng kinh nghim nht nh lm vic khng ch vi Access 2007 m c Excel 2007. Totals (Tng cng) v mu nn trong DataSheet

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Gio trnh Access 2007 - Lp k47H CNTT Vi dng Total trong Datasheet View mi bn c th hin th mt tng (sum), hoc n bn ghi (count), tnh gi tr trung bnh (everage), Sau khi bn thm dng Total, bn tr vo mi tn trong cc ct v chn php tnh cn thit mun.

Datasheet, Report, Forms u c h tr mu nn cho cc row, bn c th thit lp mc nh mu nn cho chng. To bng cho cc hng cng rt d dng, v bn c th chn bt k mu sc no m mnh thch.

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1.3.6. Tng cng an ninh Microsoft Access 2007 tng cng chc nng bo mt mt cch mnh m v thng minh vi Windows SharePoint gip bn qun l hiu qu, theo di cc ng dng an ton hn trc rt nhiu. Bng cch lu tr d liu theo di ca bn trong danh sch ng dng trn Windows SharePoint Services, bn c th kim tra xem xt li lch s, khi phc li thng tin b xa, phn quyn d liu truy cp. 1.3.7. Cch thc mi chia s d liu v cng tc vi nhng ngi khc Bng cch s dng cc tnh nng cng tc mi ca Microsoft Access 2007, bn c th thu thp v chia s thng tin vi nhng ngi khc hiu qu hn trong mt mi trng bo mt trn Web. Tch hp vi Windows SharePoint Services Microsoft Access 2007 vi Windows SharePoint Services trong mt s trng hp, gip bn tn dng li th ca nhiu tnh nng cng tc trong Windows SharePoint Services.

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Gio trnh Access 2007 - Lp k47H CNTT - Sa i d liu theo di: Vi s gip ca Windows SharePoint Services, bn c th xem lch s sa i ca mt bn ghi. Gi s bn cn phi bit ai thay i ni dung mt hng v n c thay i khi no? Tt c c th tm thy bng cch xem trong lch s sa i. - Cho php ci t: Vi s gip ca Windows SharePoint Services, bn c th t quyn truy cp cho php ngi dng thm vo danh sch. Bn c th chn lc cho php hoc t chi mt s ngi dng truy cp. Bn cng c th ch nh gii hn ch quyn ch c hoc Full (mi thay i tc ng u c chp nhn). - Ly t Recycle Bin: Bn c th s dng Recycle Bin mi trong Windows SharePoint Services d dng xem cc trng xa hoc khi phc li cc thng tin b xa trc . M Form, Report trong Windows SharePoint Services: Windows SharePoint Services cho php ngi dng c th m trc tip cc danh sch trong Access views (Form, Report, DataSheet) t mt site SharePoint. Khi bn chn mt Access views, Microsoft Access 2007 m v gi ti cc Form, Report hay Datasheet . V vy n gip bn c th chy trn SharePoint site m khng cn khi ng Microsoft Access 2007. Bn cng c th chn m mt danh sch trong Access, v nu c s d liu khng tn ti, n s t ng to mi v cc Form, Report s c k tha trong danh sch ca bn. Thu thp d liu bng cch s dng cc biu mu InfoPath v Outlook Bng cch s dng cc tnh nng mi Data Collection, Microsoft Access 2007 c th t ng to ra mt nh dng Microsoft Office InfoPath 2007 hoc nh dng HTML v nhng n trong phn body ca mt e-mail. Sau bn c th http://www.k47cntt.net Page 109

Gio trnh Access 2007 - Lp k47H CNTT gi chng i ti nhng a ch ngi nhn t Contact Outlook ca bn, hoc tn ca ngi nhn c lu gi trong mt trng trong c s d liu Access.

Bn la chn xem thu thp nhng thng tin mi hay cp cp nht cc thng tin hin c. Ngi nhn biu mu sau s hon thin v gi li. Microsoft Access 2007 t ng nhn dng cc biu mu gi n v lu vo c s d liu. http://www.k47cntt.net Page 110

Gio trnh Access 2007 - Lp k47H CNTT Export sang nh dng PDF v XPS By gi bn c th xut d liu mt nh dng file .PDF (Portable Document Format) hoc .XPS (XML Paper Specification) dng cho vic in n, Post bi hay e-mail. Vic xut mt Form, Report, hoc Datasheet sang file c nh dng .Pdf hay .XPS cho php bn d dng phn phi cc thng tin m vn gi li tt c nhng nh dng m bn thit lp. M khng cn ngi nhn phi ci t Access. Portable Document Format: Mt nh dng PDF l mt file c nh gip bo v cc nh dng ca vn bn v chia s tp tin. Cc nh dng PDF bo m rng khi cc tp tin c xem trc tuyn hoc in ra, n gi li chnh xc cc nh dng m bn thit k, v gi cho tp tin khng b sao chp hoc sa i. Cc nh dng PDF cng hu ch cho cc ti liu m s c sao chp bng cch s dng cc phng php in n thng mi. XML Paper Specification: Mt XPS l mt nh dng tp tin in t, bo v nh dng ti liu v gip chia s tp tin. Cc nh dng XPS m bo rng khi cc tp tin c xem trc tuyn hoc in ra, n gi li chnh xc cc nh dng m bn nh sn, gip cho cc d liu trong tp tin khng b sao chp hoc thay i. Bn c th xut d liu ra mt file c nh dng .Pdf hay .XPS t Microsoft Access 2007 ch sau khi bn ci t cc add-in. Lm vic vi d liu bn ngoi c thc hin d dng hn Cc tnh nng mi trong Microsoft Access 2007 lm cho vic Import hay Export tr nn d dng hn. Bn c th lu li mt hot ng Import hay Export v sau ti s dng thi gian tip theo. Vi Import Spreadsheet Wizard s cho

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Gio trnh Access 2007 - Lp k47H CNTT php bn ghi ln kiu d liu cho bi Access, v bn c th Import, Export, v v lin kt n cc nh dng tp tin Excel 2007 mi. 1.3.8. Cch tt hn g ri vn Microsoft Office Diagnostics l mt lot cc xt nghim chn on c th gip bn khm ph l do ti sao my tnh ca bn c crashing. Cc xt nghim chn on c th gii quyt mt s vn trc tip v c th xc nh cch thc m bn c th gii quyt cc vn . Microsoft Office Diagnostics thay th cho nhng tnh nng sau y ca Microsoft Office 2003: D tm, sa cha, v phc hi ng dng Microsoft Office. 1.3.9. Nng cao cht lng cc cng c Proofing Sau y l mt s tnh nng mi ca cng c kim tra chnh t. Cng c kim tra chnh t c lm chc chn hn trong b Microsoft Ofice 2007. Di y l v d v s thay i ny: Mt vi ty chn kim tra ton cc by gi s mang tnh ton cc. Nu bn thay i mt trong cc ty chn ny bt c ng dng no trong b Office n cng s thay i tng ng trong cc ng dng khc ca b Office. Ngoi ra chia s cng mt b t in, tt c cc chng trnh c th qun l chng bng cch s dng cng mt hp thoi.

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Bi 2. Lm vic vi Table Khi bn to ra mt c s d liu, bn lu tr d liu trong cc bng (da trn ni dung ca cc hng v ct). V d, bn c th to mt bng Contacts lu tr danh sch gm tn, a ch, v s in thoi, hoc mt bng Products lu tr nhng thng tin v sn phm cn qun l. Bi vit ny vi mc ch hng dn bn lm th no to ra mt bng v lm th no thm cc trng ri thit lp thuc tnh cho nhng trng . Cng nh hng dn bn cch to ra nhng kha chinh cho cc bng . Bi v c rt nhiu i tng khc nhau nhng li ph thuc ln nhau trong mt Database. V vy trc khi bt tay vo thit k cc bng bn nn xem xt mt cch k lng cc yu cu mnh, lm sao khng b d tha cc bng d liu khng c ch. 2.1. Tng qut Mi Table l mt i tng ca CSDL m bn s dng lu tr v mt ch c th, chng hn nh nhn vin trong cng ty, sn phm ca mt nh my no , Mt bng gm c nhiu trng v nhiu bn ghi. Mi bn ghi cha d liu v mt ch th m bng lu tr, chng hn nh cc thng tin v mt nhn vin. Mt bn ghi thng tng ng vi mt dng trong bng d liu. Mi trng cha d liu v mt trong nhng thuc tnh ca ch th trong bng, chng hn nh tn hay a ch e-mail ca mt nhn vin. Mi trng tng ng vi mt ct trong bng d liu.

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Mt bn ghi bao gm gi tr ca nhiu trng chng hn nh Nh sch Minh Lm, nh sch, minhlam@yahoo.com. Gi tr ca mt trng thng c gi l mt thc th.

Trn y v mt bng c m ch Datasheet View Trong : (1) : Mt bn ghi (2): Mt trng (3): Gi tr mt trng Nh vy chng ta c th tng kt li nh sau: Mt c s d liu c th cha nhiu bng, mi bng lu tr thng tin v mt i tng, ch th khc nhau. Trong mi bng c th cha mt hoc nhiu trng vi nhng kiu d liu cng khc nhau nh kiu chui, s, ngy thng, kiu lin kt, 2.1.1. Thuc tnh ca bng v trng Bng v trng c nhng thuc tnh m bn c th thit lp kim sot hnh vi cng nh c im ca chng.

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y l mt bng c m ch Design View. Trong : (1): Thuc tnh ca bng (2): Thuc tnh ca trng Trong mt Database Access, thuc tnh ca bng nh hng trc tip, ton din ti s th hin cng nh hnh vi ca bng . ch Design View, thuc tnh ca bng c thit lp Pane Property Sheet. V d, bn c th thit lp thuc tnh Default View cho bng mi ln hin th n s hin th theo ch .

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Mt thuc tnh ca trng c p dng cho mt trng c th trong bng v xc nh mt trong nhng tnh cht c trng ca trng . Bn c th thit lp thuc tnh cho trng ch hin th Datasheet View, cng nh ch Design View bng cch s dng Pane Field Properties.

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2.1.2. Kiu d liu Mi trng c mt kiu d liu nht nh. Mt kiu d liu ca mt trng cho bit kiu d liu m trng lu tr chng hn nh trng d liu kiu Text s cho php lu tr cc k t, hay kiu Date/Time cho php lu tr d liu kiu ngy thng,

Kiu d liu ca trng thc cht l thuc tnh ca trng , tuy nhin n vn khc thuc tnh mt s im sau y: - Bn c th thit lp kiu d liu cho trng trong li thit k bng nhng khng th lm vic trong Pane Field Properties. - Mt kiu d liu ca trng xc nh nhng thuc tnh m trng c th c.

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Ch : Bn c th to ra mt trng mi ch Datasheet view trong Access bng cch nhp d liu trc tip d liu vo mt ct mi. Khi bn to ra mt trng mi bng cch ny Access s t ng nh ngha kiu d liu cho trng da trn nhng gi tr m bn nhp vo ct . Nu nh khng c mt kiu d liu no ph hp cho rt nhiu gi tr trn ct Access s hiu l d liu kiu Text, nu cn thit bn hon ton c th thay i li nhng kiu d liu ny. Di y l bng m t v kiu d liu m Access t ng thit lp cho trng tng ng vi d liu bn nhp vo. D liu c th nhp vo Minh Lm http://www.minhlam.com 1 50,000 50,000.99 50000.389 12/67 December 31, 2006 10:50:23 Kiu d liu m Access c th t nh ngha Text Hyperlink Number, Long Integer Number, Long Integer Number, Double Number, Double Date/Time Date/Time Date/Time

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Gio trnh Access 2007 - Lp k47H CNTT 10:50 am 17:50 $12.50 21.75 123.00% 3.46E+03 2.1.3. Quan h gia cc bng Mc d mi bng lu tr d liu v mt ch th nht nh, nhng xt trong mt Database th cc ch th ny li c mi quan h mt thit vi nhau. V d, mt c s d liu c th cha: Mt bng customers l danh sch khch hng cng ty ca bn. Mt bng products cha danh sch nhng sn phm m cng ty bn sn xut ra. Mt bng orders cha nhng n t hng m khch hng mua sn phm. V khch hng trong orders mua sn sn phm ca cng ty sn xut ra nn nhng khch hng phi l khch hng trong bng customers, v nhng sn phm cng phi l nhng sn phn trong bng Products. Chnh v nhng mi lin h m bn cn phi lm th no c th lin kt cc bng ny li vi nhau. Nh vic lin kt ny m bn c th d dng kim sot s ton vn d liu trong mt Database. Date/Time Date/Time Currency Number, Double Number, Double Number, Double

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Gio trnh Access 2007 - Lp k47H CNTT lin kt cc bng li vi nhau bn cn phi to ra cc mi lin kt (quan h). Mt mi quan h l mt kt ni Logical gia hai bng vi nhau thng qua mt trng c chung hai bng. V d trong bng Customers s c trng Id xc nh tnh duy nht ca khch hng v trong bng Orders cng c trng Id_Kh trng ny lu tr Id ca khch hng mua sn phm, hai trng ny c gi l trng lin kt gia bng Customers v bng Order. 2.1.4. Kha Nhng trng m l mt phn ca mi quan h trong bng gi l trng kha. Mt kha thng bao gm mt hoc nhiu trng khc nhau. Trong bng c th c hai loi kha sau y: Primary key: Mt bng ch c duy nht mt kha Primary key. Mt kha Primary key c th bao gm mt hoc nhiu trng kt hp vi nhau xc nh tnh duy nht ca mi bn ghi lu tr trong bng. Thng thng, c mt s xc nh tnh duy nht ca mt bn ghi, chng hn nh s ID, s s-ri, hoc m s s c chn lm kha. V d, bn c mt bng Customers mi khch hng c xc inh duy nht thng qua s Id ca khch hng . Nh vy trng Id chnh l trng kha ca bng Customers. Khi mt chnh kho (Primary key ) cha nhiu hn mt trng th n l s kt hp ca nhng trng tn ti, kt hp vi nhau to ra mt gi tr duy nht. V d, bn c th kt hp cc trng Ho, Ten, Ngay_Sinh to thnh mt trng kha cho bng People. Foreign key: Mt bng c th c mt hoc nhiu Foreign key. Mt Foreign key cha cc gi tr m tng ng vi nhng gi tr l nhng gi tr ca trng kha chnh

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Gio trnh Access 2007 - Lp k47H CNTT nhng bng khc. V d, bn c th c mt bng Orders, trong mi n hng c mt s Id ca khch hng t n hng , Id xc nh tnh duy nht ca mt bn ghi trong bng Customers. Nh vy c th ni trng Id khch hng trong bng n hng l mt Foreign key (ngoi kha). S tng ng ca cc gi tr gia nhng trng kha l nn tng ca mt mi quan h gia cc bng vi nhau. Bn c th s dng mi quan h ca bng kt hp d liu t nhng bng lin quan. V d, gi s bn c mt bng Customers v mt bng Orders, mi bn ghi c xc nh duy nht bi trng kha Id (trng kha chnh). lin kt mi n hng vi mt khch hng, bn thm mt trng ngoi kha vo bng Orders tng ng vi trng Id trong bng Customers, v sau to mi quan h gia hai kha ny. Khi bn thm mt bn ghi vo Orders, bn s dng gi tr cho trng Id khch hng c ly t bng Customers. Khi no bn cn xem bt k thng tin no v mt n t hng ca khch hng, bn nn s dng cc mi quan h xc nh c nhng d liu t bng Customers tng ng vi cc bn ghi trong bng Orders.

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Mi quan h gia hai bng, c hin th trong ca s Relationships. (1): L trng primary key (kha chnh), xc nh bi biu tng kha bn cnh tn trng. (2): L trng foreign key (ngoi kha) 2.1.5. Li ch ca vic s dng relationships Vic lu tr d liu c phn chia trong nhng bng lin quan c nhng li ch sau y: S nht qun: V mi ni dung ca d liu c ghi ch mt ln, trong mt bng, c t kh nng sy ra s mu thun, khng minh bch. Chng hn, bn lu tr tn ca mt khch hng ch mt ln, trong bng khch hng, hn l lu tr n nhiu ln (V tim n nhng mu thun) trong bng cha d liu n hng.

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Hiu qu: Ghi d liu mt ch c ngha l bn s dng t khng gian trn a cng hn. Thm vo , bng t dung lng s cho php truy cp, truy vn d liu nhanh hn l cc bng ln. Cui cng, nu bn khng s dng nhng bng ring bit lu ch thng tin v cc ch th ring bit, bn s phi theo di, qun l c nhng gi tr Null dn n s d tha d liu trong cc bng. C hai l do c th s tiu ph khng gian lu tr v ngn cn qu trnh lm vic vi d liu ca bn. S hiu bit: Qu trnh thit k mt Database s d hiu hn nu mt ch th c phn r hp l thnh nhng bng ring bit. 2.1.6. Trc khi bn bt u Trc khi bn bt u to ra cc bng trong Microsoft Office Access 2007, c vi s khc bit so vi nhng phin bn trc ca Access m bn cn ch . Bng v trng Template c thay th cho Table Winzard trong cc phin bn trc, bn s dng Table Winzard to ra mt Table rt n gin vi vic ch phi tr li vi cu hi. Trong Microsoft Access 2007, Table Winzard s c thay th bng Table v cc trng Template (mu). Datasheet trong Microsoft Access 2007, bn c th to ra v sa i cc bng, trng trong khi ang vic lm vic ch hin th Datasheet View 2.2. To mi mt bng

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Gio trnh Access 2007 - Lp k47H CNTT Mt c s d liu n gin, nh danh sch lin lc, c th s dng ch duy nht mt bng. Tuy nhin nhiu c s d liu, phi s dng rt nhiu bng. Khi bn to ra mt c s d liu mi, ng thi bn cng to ra mt File trn my tnh, n ng vai tr nh mt Container (ni cha) tt c cc i tng trong c s d liu, trong c cc bng d liu. Bn c th to ra mt bng bng vic to ra mt c s d liu mi, hoc cng c th to ra bng vic chn mt bng vo trong mt c s d liu tn ti, hay bng cch Import hoc lin kt ti cc bng t nhng ngun d liu khc. Khi bn to mi mt DataBase rng, mt bng mi cha c ni dung s c chn vo . Bn c th nhp d liu vo cng nh bt u nh ngha cc trng cho bng. 2.3.1. To bng mi trong Database mi. Nhp chut chn nt Microsoft Office Button nht New. , sau

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Trong hp nhp File Name, g vo tn cho Database mi. thay i ng dn lu Database bn nhp chut chn biu tng Folder chn li. Cui cng nhp Create.

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Mt Database mi c m v mt Table mi vi tn l Table1 c to ra v m ch Datasheet View. 2.3.2. To bng mi trong Database tn ti Nhp chut chn nt Microsoft Office Button chn Open. , sau

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Hp thoi Open xut hin chn ti Database cn m ri nhp Open.

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Trn Tab Create trong nhm Table chn Table.

Mt bng mi c Insert vo Database v bng ny c m ch Datasheet View.

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2.3.3. S dng bng Template to bng Trong nhng phin bn trc y ca Access, bn s dng Table Winzard to nhanh mt bng t nhng bng v trng mu. Thay cho chc nng ny trong Microsoft Access 2007, bn c th s dng cc bng v trng Templates. Mt bng mu l mt bng trng khng cha d liu, bn c th bt u lun hoc chnh sa cho ph hp vi yu cu ca mnh. Microsoft Access 2007 cung cp nhng mu Table Template di y: Contacts: L bng s dng qun l thng tin lin lc trong kinh doanh. Nh a ch Email, Website, cc File nh km, Tasks: L bng dng theo di cng vic, bao gm cc trng s dng cho nhng phiu nh km.

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Gio trnh Access 2007 - Lp k47H CNTT Issues: L bng s dng theo di nhng hot ng, bao gm cc s dng cho nhng phiu nh km v mt trng kiu Memo lu tr lch s sa i gi tr trn cc trng trong bng. Events: L bng dng qun l cc s kin bao gm mt trng Rich Text Memo v mt trng cho nhng phiu nh km. Assets: L bng dng qun l ti sn ca doanh nghip, bao gm 2 trng tin t c th theo di c gi tr khu hao ca ti sn. Sau khi bn to ra mt bng bng cch s dng bng Template, c th bn s mun thm vo nhng trng mi bng cch s dng cc trng Template. Mt trng Template l trng c nh ngha sn, bn c th thm vo bt c bng no ch hin th Datasheet View. 2.3.4. To bng mi s Template Nhp chn nt Microsoft Office Button Open. , sau chn

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Hp thoi Open xut hin chn ti Database cn m ri nhp Open.

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Trn Tab Create, trong nhm Tables chn nt Table Templates, trong hp thoi xung chn mt bng mu cn to

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Mt bng mi c thm vo Database da trn bng mu m bn chn. 2.3.5. Thit lp kha chnh cho bng Nu khng c mt l do tht c bit th khi thit k ra mt bng d liu bn cn phi ch r mt kha chnh. Access t ng to ra Index cho kha chnh, n c th ci thin c tc truy cp cng nh thao tc vi d liu. Access cng chc chn rng mi bn ghi th trng kha chnh lun cha d liu v gi tr ny lun lun l duy nht. Nu khng c trng ny s chng c cch no ng tin cy phn bit mt hng c th no vi nhng hng khc trong bng.

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Gio trnh Access 2007 - Lp k47H CNTT Khi bn to ra mt bng mi trong ch hin th Datasheet View, Access s t ng to ra mt kha chnh v nh ngha n vi tn l ID v kiu d liu l AutoNumber. ch hin th Design View, bn c th thay i, loi b kha chnh, hoc thit lp cho mt bng cha c kha chnh. Xc nh trng t lm kha chnh i khi, bn c th t xc nh c trng m mnh mun s dng lm kha chnh. Chng hn, bn c th c nhng s ID dnh cho mi nhn cng. Nu bn to ra mt bng theo di thng tin v nhng ngi cng nhn, bn c th quyt nh s dng ID lm kha chnh cho bng . Hoc l s kt hp gia ID ca ngi cng nhn vi Id phng ban to nn tnh duy nht. yu cu rng bn s dng c trng ny to nn kha chnh. Mt hoc nhiu trng mun s dng lm trng kha phi m bo mt vi nguyn tc sau y: - Mi bn ghi phi c mt hoc nhiu trng kt hp to ra mt gi tr duy nht cho mi bn ghi. - Mt trng hoc s kt hp gia nhiu trng phi khng bao gi cha gi tr rng (lun lun c gi tr) - Nhng gi tr khng thay i. - Nu khng c d liu thch hp tn ti to ra kha chnh bn c th to ra mt trng mi ch lm kha chnh. Khi bn to ra mt trng mi s dng lm kha chnh bn hy thit lp kiu d liu cho n l AutoNumber. Vi kiu d liu ny trng s nhn d liu kiu s, nm trong dy s nguyn lin tip, v hon ton khng trng lp. Hn na trng ny s t ng tng khi thm mt bn ghi mi gip bn khng cn phi quan tm vic to ra d liu duy nht cho trng kha chnh. Thit lp hoc thay i kha chnh http://www.k47cntt.net Page 134

Gio trnh Access 2007 - Lp k47H CNTT Chn bng c kha chnh m bn mun thit lp hoc thay i.

Trn Tab Home chn nhm Views, nhp chn View trong hp thoi xung ny chn Design View.

Bng xut hin ch Design View, hy chn trng (hoc nhng trng) m bn mun s dng lm kha chnh.

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la chn mt trng hy nhp chn vo ct Row selector (ct u tin mu xanh bn tri mi dng) ca trng . Nu mun chn nhiu trng bn hy gi phm Ctrl v ln lt chn ti cc trng cn thit lp. Trn Tab Table trong nhm Tools chn Primary Key.

Mt biu tng hnh cha kha s xut hin bn tri ca nhng trng m bn va thit lp kha chnh

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Loi b kha chnh Chn bng cn loi b kha chnh trong Navigation Pane. Tn Tab Home tm ti nhm Views nhp chut chn nt View, trong danh sch xung ny chn Design View.

Nhp chut chn ti trng hoc danh sch trng ang l nhng trng kha chnh (cch lm tng t phn trc) Trn Tab Design tm ti nhm Tools chn Primary Key.

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Biu tng cha kha bn pha tri ca cc ct ny s c loi b. Ch : Khi bn lu tr mt bng mi m khng c thit lp kha chnh, Access s nhc cn phi to mi mt trng lm kha chnh. Nu bn chn Yes, Access to ra mt trng c tn ID v gn cho n kiu d liu l AutoNumber cung cp mt gi tr duy nht cho mi bn ghi. Trong trng hp bng c sn mt trng kiu AutoNumber, Access s chn lun trng ny lm kha chnh. Nu bn chn No trn hp thng bo Access s khng thm trng v khng thit lp kha chnh cho bng. 2.3.6. Thit lp thuc tnh cho bng Ngoi vic thit lp thuc tnh cho cc trng bn cn c th thit lp thuc tnh chung cho bng hoc tt c cc bn ghi. Chn ti bng cn thit lp thuc tnh Trn Tab Home, tm ti nhm Views, nhp chn Views trong hp thoi xung bn chn Design View.

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Trn Tab Design, tm ti nhm Show/Hide, nhp chn Property Sheet.

Property Sheet s xut hin nh hnh di y:

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Trn Pane Property Sheet nhp chn Tab General. Chn ct bn tri tm ti thuc tnh ca bng v ct bn phi thit lp gi tr. 2.3. Thm trng vo bng Bn lu tr tng phn d liu m bn mun theo di trong mt trng. V d, bng Contacts bn to ra danh sch trng lu ln lt cc thng tin nh Last Name, First Name, Telephone Number, and Address. Hay trong bng Procedures l cc trng Product Name, Product ID, v Price. Trc khi to ra cc trng, d liu c phn chia thnh nhng phn nh. l cch d nht c th x l d liu c linh hot. V d, thay v to ra mt trng Full Name lu tr y h tn ca mt ngi no , chng ta nn to http://www.k47cntt.net Page 140

Gio trnh Access 2007 - Lp k47H CNTT ra hai trn ring bit l First Name v Last Name. Sau th c th d dng tm kim, sp xp theo tng trng hoc theo c hai trng. 2.4.1. Thm trng khi ang nhp d liu Khi bn to mt bng mi hoc m mt bng tn ti ch hin th Datasheet View, bn c th thm mt trng vo bng bng cch nhp d liu vo ct Add New Field trn Datasheet.

Bng d liu c to mi hoc c m ch Datasheet View. (1): Nhp d liu vo ct Add New Field. Trn phn tiu ca ct Add New Field hy nhp vo tn trng m bn mun to, tn ny s m t trng v gip bn d dng nhn ra n hn. Cui cng nhp d liu vo trng . 2.4.2. Thm trng s dng trng Template Trong mt s trng hp tht d dng la chn mt trng ph hp vi yu cu ca bn trong danh sch cc trng c thit lp sn thay v vic bn phi t to ra n. Bn c th s dng Field Templates task pane chn mt trong nhng trng mu. Cc trng mu ny c thit lp sn cc thuc tnh cn thit. V d nh tn trng, kiu d liu, cc thuc tnh nh dng, v nhiu thuc tnh khc.

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Gio trnh Access 2007 - Lp k47H CNTT Trn Tab Home, tm ti nhm Views, nhp chn View, trn hp thoi xung bn chn Datasheet View.

Trn Tab Datasheet, tm ti nhm Fields & Columns, nhp chn New Field.

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Mt thanh Pane c tn Field Templates xut hin bn phi ca mn hnh.

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Chn mt hoc nhiu trng trong pane ny ri sau ko th vo ni m bn mun thm mi trng trn bng. 2.4.3. Thm trng t trng ca bng khc

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Gio trnh Access 2007 - Lp k47H CNTT Nu c s d liu ca bn c sn cc Table, bn c th thm trng vo mt bng mi t danh sch cc trng ca mt trong nhng bng ny, chng c lit k trong Pane Field List. Pane Field List lit k tt c cc bng trong c s d liu, chi tit trong cc bng ny l danh sch trng. Nu bng m bn thm trng mi c mi quan h vi cc bng khc, th cc trng quan h s c lit k u tin trong Field List Pane

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Nhp chn nt Microsoft Office Button Open.

, tip theo chn

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Trong hp thoi Open, chn ti Database bn cn lm vic.

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Trong Pane Navigation, nhp p chut vo bng cn thm trng mi. Bng c m ch Datasheet View. Trn Tab Datasheet, trong nhm Fields & Columns nhp chn Add Existing Fields

Pane Field List xut hin nh hnh di y:

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Nhp vo biu tng (+) trong danh sch ti bng cn ly trng, mt danh sch trong bng s xut hin, bn chn ti trng cn ly ri ko th n v tr cn thm trng trn bng mi. Ca s Lookup Wizard xut hin

Nhp Next nu nh khng chn thm trng no.

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Trong ca s tip theo ny bn chn trng cn sp xp ri nhp Next.

Bn nhp Next chuyn sang bc tip theo http://www.k47cntt.net Page 150

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Nhp li tn cho ct nu cn thit, cui cng nhp Finish kt thc. Nh vy mt trng mi s c thm vo bng

2.4.4. Thit lp thuc tnh cho trng

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Gio trnh Access 2007 - Lp k47H CNTT Sau khi to mt trng mi, c th iu khin cc hnh vi, s kin din ra i vi trng ny bn cn phi thit lp thuc tnh cho n. V d, vic thit lp thuc tnh cho trng s gip bn: - iu khin c s hin th d liu trn trng . - Gip ngn nga vic nhp d liu khng chnh xc. - Gn gi tr mc nh cho trng. - Gip tng tc tm kim sp xp d liu. Bn c th thit lp mt s thuc tnh sn c ca trng trong khi ang lm vic ch Datasheet View. Tuy nhin c th thit lp y cc thuc tnh cho trng bn nn s dng ch hin th Design View. * ch Datasheet View ch Datasheet View bn c th i tn, d liu, nh dng, v mt s thuc tnh khc ca mt trng. M bng ch Datasheet View Trn Pane Navigation, nhp phi chut vo bng cn m, trong menu popup chn Open.

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i tn trng Khi bn thm mt trng bng cch nhp thng d liu vo bng ch Datasheet View, Access s t ng nh ngha mt ci tn chung chung cho trng, v d nh bt u vi trng th nht l Field1, cc trng tip theo s l Field2, Field3, Mc nh Access s dng tn ca trng nh mt Label bt c ni no m trng c hin th, v d nh tiu ct khi m bng ch Datasheet View. Vic i tn trng s gip trng c thm nhng thng tin m t v n, nh m gip cho ngi dng d dng hn trong qu trnh s dng v chnh sa. Nhp phi chut vo phn tiu ct ca ct cn i tn, chn Rename trong popup menu.

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Nhp vo tn cn sa i, lu tn trng khng c qu 64 k t bao gm c cc khong trng. Thay i kiu d liu ca trng Khi bn to ra mt trng bng cch nhp d liu vo trng ch hin th Datasheet View, Access s kim tra d liu xc nh kiu d liu thch hp cho trng. Chng hn, nu bn nhp vo gi tr 1/ 1/ 2006, Access s on rng l d liu ngy thng v thit lp kiu d liu cho trng ny l Date/Time. Nu nh vi mt trng m d liu bn nhp vo cho n thuc nhiu kiu khc nhau, khi Access s khng th xc nh c trng thuc kiu g v n t ng gn cho trng l d liu kiu Text.

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Gio trnh Access 2007 - Lp k47H CNTT Kiu d liu ca trng s quyt nh nhng thuc tnh m n c th c. V d bn ch c th thit lp thuc tnh Append Only cho trng kiu Hyperlink v trng kiu Memo. C rt nhiu trng hp Access hiu lm kiu d liu m bn mun thit lp v bn phi thay i li kiu d liu cho trng . V d, bn c mt trng lu s phng trong trong khch sn, bn nhp d liu cho trng l 10/2001, vi chc nng t tm kim Access s kim tra v gn cho trng ny kiu d liu ngy thng, nhng thc t bn ch mun lu d liu trng ny kiu Text. sa li kiu d liu cho trng ny bn lm nh sau: - Trn Ribbon nhp chn Tab Datasheet. - Trong danh sch Data Type ca nhm Data Type & Forrmatting bn chn kiu d liu m bn mun.

Cc kiu d liu sn c trong Access. Data type Text Use to store S dng cho vn bn hoc s nhng khng dng tnh ton. S dng lu tr k t, vn bn, hoc cc nh rng Rich Size T a 255 k t

Memo

Ti a 01 GB cho k t.

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Gio trnh Access 2007 - Lp k47H CNTT Text. Number Lu tr gi tr s nguyn. 1, 2, 4, hoc 8 bytes, hoc 16 bytes khi s dng cho trng ID 8 bytes.

Date/Time

D liu kiu ngy thng Lu gi tr kiu tin t Gi tr nguyn c t ng thm vo khi Insert mt bn ghi. Gi tr kiu Logic

Currency

8 bytes.

AutoNumber

4 bytes, 16 bytes

Yes/No

1 bit (8 bits = 1 byte). Ti a gigabyte. 1

OLE Object

Lu tr i tng nhng. Lu tr Pictures, Images, Binary files, Office files. Lu tr cc kin kt.

Attachment

C th ln ti 2 gigabytes

Hyperlink

C th ln ti 2Gb

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Gio trnh Access 2007 - Lp k47H CNTT S dng khi bn mun to ra trng Look up (tm kim). hin th di dng mt Combo cho php chn d liu t ngun c khai bo Tng ng gi tr tm kim tr v

Lookup Wizard

Ch : Dung lng ti a m Access dnh cho mt Database l 2 Gigabyte. Thay i nh dng ca trng Ngoi vic thit lp kiu d liu cho mt trng mi bn cn c th thit lp thuc tnh Format cho trng . V d, nu bn nhp vo 10 gi 50 pht sng, Access s thit lp kiu d liu l Data/Time v thuc tnh Format l Medium Time. thay i thuc tnh Format ca trng ny bn lm nh sau: Trn Ribbon, nhp chn tab Datasheet. Trong danh sch Format, trong nhm Data Type & Formatting, chn kiu nh dng m bn mun thit lp.

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Gio trnh Access 2007 - Lp k47H CNTT Ch : Trong danh sch Format ch c nhng gi tr sn c v n thay i ty thuc vo kiu d liu ca trng . ch Design View Khc vi ch hin th Datasheet View, ch Design View bn c th thit lp cho trng bt c thuc tnh no m bn mun. ch ny, bn thit lp kiu d liu cho trng trong bng li.

V thit lp thuc tnh khc cho trng trn Pane Field Properties. M bng ch Design View thit lp kiu d liu cho trng ch Design View bn lm nh sau: Trn Pane Navigation, nhp phi chut vo bng cn m chn Design View.

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Bng xut hin ch Design View, trong li thit k bn chn ti trng cn thay i kiu d liu. Trong ct Data Type, la chn la chn kiu d liu t danh sch xung. Thit lp cc thuc tnh khc cho trng Trong bng li thit k, chn trng m bn mun thit lp thuc tnh. Access s hin th nhng thuc tnh ca trng trong Pane Field Properties.

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Ch : Kiu d liu ca trng xc nh nn nhng thuc tnh m trng c th c. Trong Pane Field Properties, chn ti nhng thuc tnh cn thit lp ct th nht v in li gi tr ct tip theo, bn cng c th s dng phm F6 chuyn i qua li gia li danh sch trng pha trn v Pane Field properties. Khi lm vic vi nhng thng tin dng Text bn c th s dng phm Shift + f2 bt hp thoi Zoom, vi hp thoi ny bn s c nhiu khng gian hn son tho. V d trong trng hp ny ti t tr chut vo dng u tin ca ct Description ri nhp Shift + F2 hp thoi Zoom xut hin nh hnh di y:

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Lu li bng Sau khi to, chnh sa bng, bn nn lu li cc thit k . Khi bn lu bng ln u tin, hy nhp vo tn cho bng qua hp thoi thng bo ca Access. Tn bng c ngha m t ni dung d liu m bng ang cha. Bn c th nhp tn bng l cc k t hoc ch s v bao gm c khong trng nhng khng c qu 64 k t. lu li bng bn c th nhp trc tip t hp phm Ctrl + S hoc t nt Microsoft Office Button , bn chn Save.

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Gio trnh Access 2007 - Lp k47H CNTT Bi 3. Lm vic vi Query Khi bn mun thm, sa i hoc xa d liu trong Database, bn nn s dng cc query. Vi vic s dng Query, bn c th tr li c rt nhiu cu hi c th v d liu m bn hin c, trong khi vic s rt kh khn nu bn truy cp thng vo cc bng. Bn c th s dng cc Query lc d liu, thc hin nhng php tnh vi d liu hoc tm tt d liu. Bn cng c th s dng cc Query t ng qun l d liu v xem xt cc thay i trong d liu trc khi cho php thc hin nhng thay i . Mt Query l mt yu cu n c s d liu v kt qu tr v l d liu hoc hot ng (Action) din ra trn c s d liu . Bn c th s dng mt Query (truy vn) tr li mt cu hi n gin, thc hin php tnh, kt hp d liu t cc bng khc nhau, hoc thm ch c th thm, thay i, hoc xo cc bng d liu. Cc truy vn m bn s dng ly d liu t mt bng hoc thc hin cc php tnh c gi l truy vn la chn. Cc truy vn m thm, thay i, hoc xa d liu c gi l truy vn hnh ng. Trong phn ny chng ti s cung cp cho cc bn nhng thng tin c bn v cc truy vn cng vi n l cc v d v cc loi hnh khc nhau ca cc truy vn. Bn cng c th s dng truy vn cung cp d liu cho mt Form hoc mt Report. Mt c s d liu c thit k tt th d liu m bn mun hin th ln Form hoc Report thng nm mt s bng khc nhau. Bng cch s dng truy vn, bn c th lin kt cc d liu m bn mun s dng li vi nhau trc khi a ln Form hoc Report. Ch : Cc v d trong bi ny s dng Database Northwind c sn trong Template ca Microsoft Access 2007.

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Gio trnh Access 2007 - Lp k47H CNTT thit lp Northwind 2007 bn lm theo cc bc sau: Bc 1: Khi ng Microsoft Access 2007 Bc 2: Nhp chn nt Microsoft Office Button chn New. , sau

Bc 3: Trong Pane bn tri, di mc Template Categories chn Local Templates

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Bc 4: Trong phn Local Template chn Northwind 2007 sau nhp Create. Bc 5: Tip theo trang Northwind Traders xut hin bn nhp nt Close ng ca s ny li. 3.1. Tm kim mt nhm d liu trong bng i khi bn mun xem xt tt c d liu t mt bng, nhng nhng ln khc, bn li ch mun xem d liu mt s trng, hoc bn li mun xem mt mt s trng nhng phi p ng mt vi tiu ch no , Vi nhng yu cu nh vy bn c th s dng cc truy vn. Gi s bn mun xem xt mt danh sch cc sn phm v gi c ca chng. Bn c th to mt truy vn m tr v thng tin sn phm v gi c bng cch s dng th tc sau y: Bc 1: M Northwind 2007.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 2: Trn Tab Create tm ti nhm Other nhp chn Query Design.

Bc 3: Trn hp thoi Show Table tm ti Tab Tables chn Products ri nhp Add.

Bc 4: Nhp Close ng hp thoi Show Table. Bc 5: Trn mn hnh thit k Query tm ti bng Products, nhp p chut ln hai trng l Product Name v List Price thm trng vo li thit k Query.

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Sau khi nhp chn hai trng trong bng Products kt qu s c nh hnh di y:

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Gio trnh Access 2007 - Lp k47H CNTT Bc 6: Trn Tab Design trong nhm Results nhp chn Run chy th Query.

Kt qu s c nh hnh di y:

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3.2. Xem d liu ng thi t nhiu bng Nhng bng biu c thit k tt thng mang theo cc mi quan h vi cc bng khc. Nhng mi quan h ny tn ti trn c s cc bng c chung trng quan h. Khi bn mun xem d liu t nhiu bng lin quan bn c th s dng truy vn la chn.

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Gio trnh Access 2007 - Lp k47H CNTT Gi m bn mun xem xt li n t hng ca mt khch hng sng ti thnh ph no . D liu v n t hng v cc d liu v khch hng c lu tr trong hai bng trn cng mt c s d liu. Mi bng c mt Customer_Id, v hai bng ny quan h vi nhau dng mt nhiu. Bn c th to mt truy vn m kt qu tr v l n hng ca mt khch mt thnh ph c th no , v d nh Las Vegas, bng cch thc hin cc bc di y: Bc 1: M Northwind 2007. Bc 2: Trn Tab Create, trn nhm Other, nhp chn Query Design.

Bc 3: Trong hp thoi Show Table, trn Tab Tables nhp p chut vo bng Customers v Orders.

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Bc 4: Nhp nt Close ng hp thoi Show Table. Kt qu s c nh hnh di y:

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Ch : Gia hai bng c mt ng Line kt ni gia trng Id ca bng khch hng Customer Id ca bng Orders. y l ng Line hin th mi qua h gia hai bng. Bc 5: Trong bng Customers, nhp p chut vo trng Company v City thm nhng trng vo phn li thit k Query. Bc 6: Trn li thit k Query, trn ct cha trng City, b tch chn trn hng Show ca ct ny.

Bc 7: Trn dng Criteria ca ct City, bn g vo gi tr l Las Vegas. http://www.k47cntt.net Page 172

Gio trnh Access 2007 - Lp k47H CNTT Xa tch chn dng Show kt qu tr v ca Query khng hin th thng tin ny, v g iu kin Las Vegas trn dng Criteria kt qu tr v ca Query ch ly nhng khch hng thnh ph Las Vegas. Bc 8: Trn bng Orders nhp p vo trng Order Id v trng Order Date b xung thm 2 trng ny ln li thit k Query. Kt qu trn li s c hin th nh hnh di y:

Bc 9: Trn Tab Design tm ti nhm Results nhp Run chy bo co.

Kt qu Query tr v nh hnh di y:

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Bc 10: Nhp t hp phm Ctrl + S lu li Query, mt hp thoi thng bo xut hin bn nhp vo tn cho Query l Orders by city ri nhp Ok.

3.3. S dng Parameters vi Query i khi bn mun chy mt truy vn m ch hi khc vi mt yu cu tm kim hin ti. Bn c th thay i truy vn nguyn thy s dng iu kin mi ca bn, nhng nu bn thng xuyn mun chy cc bin th ca mt truy vn c th, hy cn nhc vic s dng mt tham s truy vn. Khi bn chy mt tham s truy vn, truy vn s nhc bn in gi tr vo cho trng, n s s dng gi tr m bn va cung cp to ra cc iu kin (Criteria) cho truy vn ca bn. http://www.k47cntt.net Page 174

Gio trnh Access 2007 - Lp k47H CNTT Trong v d trc, bn to ra mt truy vn m kt qu tr v l nhng n hng ca nhng khc hng thnh ph Las vegas. Bn c th chnh sa truy vn thng bo cho ngi dng nhp vo thnh ph cn tm, trong khi chy truy vn. Di y l cc bc to mt truy vn nh vy. Bc 1: M Database Northwind 2007 Bc 2: Nhp chn Shutter Bar hin th Pane Navigation Bc 3: Trong Pane Navigation, nhp phi chut vo Query c tn Orders by city m bn to phn trc, menu xut hin chn Design View.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 4: Trong li thit k Query, dng Criteria ca ct City xa b gi tr Las Vegas nhp vo ni dung [For what city?], chui [For what city?] l ni thng bo cho Parameters ca bn. Du ngoc vung cho thy rng bn mun truy vn hin th thng bo v Parameter cn nhp vo, v ni dung vn bn (trong trng hp ny: For what city?) L mt cu hi hin th trn thng bo. Bc 5: Nhp chn du tch trn dng Show ca ct City hin th ct ny trn kt qu ca Query.

Bc 6: Trn Tab Design tm ti nhm Results, nhp Run chy th Query.

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Gio trnh Access 2007 - Lp k47H CNTT Access s hin th hp thoi yu cu nhp vo thnh ph m bn mun xem.

Bc 7: Gi s y bn nhp New York ri nhp Enter chng ta s c kt qu nh hnh di y.

Bc 8: Nu nh bn khng mun nhp vo gi tr chnh xc, tham s c th mm do hn, bn c th s dng k t i din trong chui iu kin (Criteria). lm c iu ny bn thc hin tip cc bc di y. Bc 9: T Tab Home tm ti nhm Views chn nt View trn nt lnh xung bn chn Design.

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Bc 10: Trn li thit k Query ti dng Criteria ca ct City bn nhp vo ni dung di y: Like [For what city?]&"*"

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Trong ni dung thng bo ny, t kha Like, ton t & v du (*) cho php cho php ngi s dng g vo mt gi tr m c s kt hp gia cc k t vi nhau tr v nhiu hn cc kt qu. V d, nu ngi dng g vo k t (*), truy vn s tr v tt c cc thnh ph, nu ngi s dng cc loi L, truy vn s tm kim v tr li tt c cc thnh ph m bt u bng ch "L" v nu ngi dng g * s *, truy vn tr v tt c cc thnh ph m tn cha ch "s". Bc 11: Trn Tab Design tm ti nhm Result nhp chn Run. Di y l kt qu khi bn g vo Parameter l *.

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3.4. Thc hin tnh ton trn c s d liu Thng thng bn khng s dng bng lu tr cc trng tnh ton bi v nhng gi tr c th c da trn rt nhiu thng tin cc bng khc nhau trong cng mt c s d liu. V d, bng Order Details trong Database Northwind 2007 khng lu gi gi tr tng con sn phm, bi n c tnh ton t cc trng Quantity, Unit Price v Discount cng trong bng ny. Trong mt s trng hp, cc tr tnh ton s tr nn khng ph hp, li thi (out-of-date), bi v cc gi tr to nn n thay i. V d, bn khng mun lu li tui ca ai trong mt bng, bi v mi nm bn s cn phi cp nht li nhng gi tr , thay vo , bn c th lu tr ngy thng nm sinh ca ngi ny, sau khi cn s dng bn ch cn vit mt truy vn tnh ra tui ca ngi da trn d liu ngy thng nm sinh v ngy hin ti. http://www.k47cntt.net Page 180

Gio trnh Access 2007 - Lp k47H CNTT Bn s dng th tc sau y tnh tng con sn phm da trn d liu t bng Order Details. Bc 1: M c s d liu Northwind 2007 Bc 2: Trn Tab Create, tm ti nhm Other chn Query Design.

Bc 3: Trong hp thoi Show Table, trong tab Tables, nhp p chut chn Order Details.

Bc 4: Nhp Close ng ca s ny

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Gio trnh Access 2007 - Lp k47H CNTT Bc 5: Trn bng Order Details, nhp p chut vo trng Product ID thm trng vo ct u tin trn li thit k Query.

Bc 6: ct th 2 trn li thit k Query, nhp phi chut vo hng Field ri chn Zoom.

Hp thoi Zoom xut hin.

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Bc 7: Trong hp thoi Zoom, g vo ni dung di y. Subtotal: ([Quantity]*[Unit Price]*[Discount]) Price])-([Quantity]*[Unit

Nhp Ok chp nhn gi tr. Bc 8: Trn Tab Design chn ti nhm Results, ri nhp Run.

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Kt qu s c nh hnh di y

Bc 9: Cui cng nhp Ctrl + S lu li Query, trong hp thoi nhc nhp tn bn nhp vo tn cho Query l: Product Subtotals.

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Gio trnh Access 2007 - Lp k47H CNTT 3.5. Tng hp hoc tnh tng d liu Khi bn s dng bng ghi li cc giao dch hoc lu tr d liu pht sinh, ti mt thi im no bn hon ton c th tng hp, thng k chng v nh tnh tng hay trung bnh, Microsoft Office Access 2007 cung cp mt tnh nng mi, mt dng tng cng, cho php bn tng hp d liu mt cch n gin trong bt k Datasheet no nh Form, Query, Report, Hy th chc nng ny bng cch thm mt dng tng cng vo Query Product Subtotals m bn va to phn trc. Bc 1: Chy Query Product Subtotals ch hin th Datasheet View.

Bc 2: Trn Tab Home, trong nhm Records nhp chn Totals.

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Mt dng mi xut hin pha di y ca Datasheet vi dng ch Total ct u tin.

Bc 3: Nhp chn vo Cell u tin dng cui cng ca Datasheet (dng Total).

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V y l d liu kiu Text v vy ch c hai la chn cho bn tng hp d liu l None v Count, y bn chn Count. Bc 4: Tip tc nhp chn ct th 2.

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V y l trng s nn bn c rt nhiu la chn tng hp d liu, trong trng hp ny bn chn Sum tnh tng ct Subtotal. Bc 5: Kt qu cui cng Query s hin th nh hnh di y.

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To ra mt Query tnh tng phc tp hn Dng tng cng m cc bn va thc hin trn Datasheet c th mnh ring ca n truy nhin i vi nhng cu hi phc tp hn bn nn s dng Query tng cng. Query tng cng bn cht l mt Query la chn m cho php bn c th nhm hoc tng hp d liu. V d, gi s bn mun xem tng s doanh thu trn mi sn phm. Trong Query tng cng bn c th s dng hm Sum l mt trong nhng hm thng k ( SUM, COUNT, AVG, ) xem tng s doanh thu trn mi sn phm. S dng cc th tc sau y sa query Product Subtotals n c tng hp theo tng sn phm. Bc 1: Chn ti Query Product Subtotals v m n ch Design View.

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Bc 2: T Tab Design chn ti nhm Show/Hide nhp chn Totals.

Mt dng Totals s xuy hin trn li thit k Query.

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Ch : Mc du cng tn nhng dng Totals trn li thit k v dng Total trn Datasheet khng ging nhau. Bc 3: ct th 2 trn li thit k Query, trn dng Total bn chn gi tr Sum trong hp Combo xung.

Bc 4: Trn Tab Design tm ti nhm Result chn Run chy th Query, kt qu s c nh hnh di y:

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Bc 5: Cui cng nhp Ctrl + S lu li Query 3.6. To mt bng t nhiu bng khc. Bn c th s dng make-table query to mt bng mi t d liu c lu tr nhiu bng khc. V d, gi s bn mun gi d liu v n hng cho cc i tc Chicago v bn s dng Access lp bo co. Thay v gi cho h tt c cc d liu v n t hng, bn mun gii hn nhng d liu c gi i ch l nhng n t hng Chicago. Bn c th xy dng mt Query la chn ch cha nhng n hng Chicago, v sau s dng Query ny to mt bng d liu mi. Di y l cc bc thc hin nhng cng vic .

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Gio trnh Access 2007 - Lp k47H CNTT Bc 1: M c s d liu Northwind 2007 Bc 2: chy mt make-table query, bn cn phi kch hot tnh nng enable the database content nu trc bn m n ch Untrusted. Bn nhp chn Options trn thanh Message Bar, xut hin pha di Ribbon.

Hp thoi Microsoft Office Security Options xut hin bn nhp chn mc Enable this content ri nhp Ok. Ca s Login Dialog xut hin, bn hy ng ca s ny li.

Bc 3: Trn Tab Create tm ti nhm Other nhp chn Query Design.

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Bc 4: Trong hp thoi Show Table nhp p vo mc Order Details v Orders.

Bc 5: nhp Close ng hp thoi Show Table. Bc 6: Trn bng Orders bn nhp p vo ln lt cc trng Customer ID v Ship City b xung nhng trng ny ln li thit k Query.

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Bc 7: Trn bng Order Details lm tng t nh bc 6 vi cc trng Order ID, Product ID, Quantity, Unit Price v Discount.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 8: ct Ship City trn li thit k Query, xa b nt Check dng Show. Trn dng Criteria bn g vo gi tr Chicago. Chy th Query bit kt qu truy vn trc khi chng ta to bng

Bc 9: Trn Tab Design tm ti nhm Results nhp chn Run, kt qu Query tr v nh hnh di y:

Bc 10: By gi hy lu Query li vi tn Chicago Orders Query.

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Bc 11: Trn Tab Home tm ti nhm Views nhp chn View trong hp Combo xung bn chn Design View.

Bc 12: Trn Tab Design tm ti nhm Query Type bn chn Make Table.

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Hp thoi Make Table xut hin nh hnh di y:

Bc 13: Trong hp thoi ny bn tm ti Table Name g vo t tn cho bng l Chicago Orders v nhp Ok.

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Bc 14: Trn Tab Design tm ti nhm Results chn Run. Bc 15: Mt hp thoi xc nhn xut hin bn chn Yes.

Mt bng mi s c to trong Pane Navigation.

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3.7. Thm d liu vo bng t nhiu bng khc. Bn c th s dng mt Append Query ly d liu t mt hoc nhiu bng vo mt bng khc. Gi s bn to ra mt bng v chia s n vi nhng khch hng Chicago cng trong hip hi, nhng bn nhn ra rng hip hi cng lm vic vi nhng khch hng khu vc Milwaukee. Bn mun thm nhng dng d liu cha nhng giao dch vi khu vc ny trc khi chia s cho hip hi. Bn c th thm d liu v khu vc Milwaukee vo bng Chicago Orders m bn to ra phn trc theo cc bc bc thc hin di y:

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Gio trnh Access 2007 - Lp k47H CNTT Bc 1: M Query c tn Chicago orders Query ch Design. Bc 2: Trn Tab Design tm ti nhm Query Type nhp chn Append, hp thoi Append xut hin.

Trong Combo Table Name bn chn Chicago Orders sau nhp Ok. Khi hp thoi Append ng li trn li Design xut hin thm dng Append v dng Show bin mt.

Bc 3: Trn li thit k dng Criteria ca ct Ship City, bn xa gi tr Chicago v thay vo bng 'Milwaukee.

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Bc 4: Trn dng Append To chn trng thch hp cho tng ct. Trong v d ny cc trng u c tn ging nh cc ct ch tr trng iu kin Ship City. Bc 5: Trn Tab Design tm ti nhm Result chn Run chy th Query. 3.8. Thay i d liu t ng Bn c th s dng mt Query Update thay i d liu trong cc bng ca mnh, v bn c th s dng cc yu cu tm kim vi Query ny chn ra nhng dng c bit cn c thay i. Query Update cung cp cho bn mt c hi xem xt cc d liu cn thit trc khi thc hin vic cp nht. Ch : Mt hnh ng ca Query khi thc hin s khng th hon tc v vy bn cn phi xem xt Back up d liu ca bt c bng no m bn s cp nht li bng cch s dng Query Update. Trong v d trc, Bn thm cc dng mi vo bng Chicago Orders. Trong bng ny, trng Product ID hin th s Id ca sn phm. lm cho d liu d s dng hn trn bo co, bn c th s mun thay th cc ID sn phm bng tn ca chng. c th thay th cc Id sn phm, u tin bn phi i kiu d liu ca trng ny t kiu s sang kiu Text, trng Product Id c th chp nhn c d liu ca trng Product Name. Di y l cc bc thc hin:

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Gio trnh Access 2007 - Lp k47H CNTT Bc 1: M bng Chicago Orsers ch hin th Design. Bc 2: Trn hng Product ID i kiu d liu t Number thnh kiu Text. Bc 3: Lu v ng bng Chocago Orders li Bc 4: Trn Tab Create tm ti nhm Other, chn Query Design. Bc 5: Trong hp thoi Show Table, nhp p chut vo 2 bng Chicago Orders v Products. Bc 6: Nhp Close ng hp thoi Show Table. Bc 7: Trn Tab Design tm ti nhm Query Type, nhp chn Update. Trn li thit k, 2 dng Sort v Show bin mt v thay vo l dng Update To. Bc 8: Trong bng Chicago Orders, nhp p chut vo trng Product Id b xung trng ny ln li thit k Query. Bc 9: Trn li thit k, ti dng Update To ca ct Product ID bn nhp vo ni dung di y: [Products].[Product Name] Bc 10: Trn dng Criteria bn nhp vo ni dung di y: [Product ID] Like ([Products].[ID]) T kha Like c s dng trong trng hp ny l rt cn thit bi v nhng trng m bn so snh ni dung khc nhau v kiu d liu (trng Product ID l kiu Text bn va i, v trng ID l kiu Number). Bc 11: Bn c th xem xt cc gi tr s b thay i khi thc hin Query Update bng cch hin th Query ch Datasheet.

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Gio trnh Access 2007 - Lp k47H CNTT Trn Tab Design, tm ti nhm Results nhp chn View, trong danh sch xung bn chn Datasheet View. Kt qu tr v t Query l mt danh sch cc Product Id m bn s Update. Bc 12: Trn Tab Design tm ti nhm Results nhp chn Run. Khi bn m bng Chicago Orders, bn s nhn thy cc gi tr s trong trng Product ID c thay th bi tn cc sn phm trong bng Products. 3.9. Xa d liu t dng Bn c th s dng mt Query Delete xa d liu trong cc bng, v bn cng c th s dng mt Query Delete vi cc iu kin tm kim c th xa nhng bn ghi c bit. Mt Query Delete cung cp cho bn c hi xem xt cc bn ghi s c xo b trc khi bn thc hin vic xa d liu. Gi s bn ang chun b d liu trong bng Chicago Orders gi ti hip hi khc hng Chicago, v bn nhn thy rng mt s hng cha cc gi tr rng. Bn mun loi b cc hng ny trc khi gi bng d liu i. Rt n gin, bn c th m bng v tm ti nhng hng xa mt cch th cng, nhng bn s gp vn ln khi s lng hng cn xa nhiu ln v nm gii gic cc v tr khc nhau. Khi bn s thy c tc dng ca Query Delete. Di y l cc bc to mt Query xa cc dng trong bng Chicago Orders vi iu kin trng Order ID khng c gi tr, v di y l cc bc thc hin. Bc 1: Trn Tab Create tm ti nhm Other chn Query Design.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 2: Trong hp thoi Show Table, nhp p chut chn Chicago Orders. Bc 3: Nhp Close ng hp thoi Show Table. Bc 4: Trn Tab Design, tm ti nhm Query Type, nhp chn Delete. Trn li thit k, hng Sort v Show bin mt thay vo l hng Delete. Bc 5: Trn bng Chicago Orders nhp p chut vo trng Order Id thm n vo li thit k. Bc 6: Trn li thit k, dng Criteria ca ct Order ID nhp vo gi tr Is Null. Bc 7: Trn Tab Design tm ti nhm Result nhp chn Run chy th Query.

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Gio trnh Access 2007 - Lp k47H CNTT Bi 4. Lm vic vi Form 4.1. To Form To Form n gin bng Form Bn c th s dng cng c biu mu (Form) to ra mt biu mu ch vi mt ln nhp chut. Khi bn s dng cng c ny, tt c cc trng t cc ngun d liu s c t ln biu mu. Bn c th bt u s dng biu mu ngay lp tc hoc bn cng c th chnh sa n ch Layout View hoc Design View n ph hp hn vi nhu cu s dng ca mnh. Cc bc to Form bng cch s dng cng c Form. Bc 1: Trn Pane Navigation, nhp chn Table hoc Query cha d liu m bn mun hin th ln Form.

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Bc 2: T Tab Create tm ti nhm Forms, nhp chn Form.

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Gio trnh Access 2007 - Lp k47H CNTT Access s to ra mt Form v hin th n ch Layout View. Trong Layout View, bn c th thc hin cc thay i v mt hnh thc ngay c khi Form ang hin th d liu. V d, bn c th iu chnh kch thc ca cc TextBox chng ph hp vi nhng d liu ang hin th.

Nu Access tm thy mt bng m c mi quan h mt nhiu vi mt bng hoc mt Query khc cng s dng to nn Form, Access s thm mt Datasheet na vo Form da trn mi quan h ca bng vi mt bng hoc mt Query khc. V d, nu bn to mt biu mu n gin da trn cc bng Employees, v c mt mi quan h mt nhiu c xc nh gia bng Employees v bng Orders, mt Datasheet hin th tt c cc bn ghi ca bng Orders m lin quan n bn ghi hin thi ca bng Employee. Bn c th xa cc Datasheet

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Gio trnh Access 2007 - Lp k47H CNTT trn Form nu bn quyt nh khng cn n n. Trong trng hp c nhiu hn mt bng c mi quan h mt nhiu vi bng m bn s dng to From, Access cng s khng thm cc Datasheet khc vo biu mu. To Split Form bng cng c Split Form. Split Form l mt chc nng mi trong Microsoft Office Access 2007 n cung cp cho bn hai ch hin th d liu cng mt lc Form View v Datasheet View. Hai ch hin th c kt ni ti cng mt ngun d liu v ng b vi nhau ti mi thi im. Chn mt trng trong phn ny cng chnh l chn trng trong phn cn li ca biu mu. Bn c th thm, chnh sa, hoc xa d liu t mt trong hai phn hin th. Lm vic vi cc Split Form s cung cp cho bn nhng li ch ca c hai kiu hin th d liu nhng li c b tr trn mt biu mu duy nht. V d, bn c th s dng phn Datasheet ca biu mu tm kim cc bn ghi v s dng phn cn li hin th chi tit v chnh sa d liu. Cc bc to mt Split Form bng cch s dng cng c Split Form. Bc 1: Trn Pane Navigation, nhp chn Table hoc Query cha d liu m bn mun to Form, tip theo bn m bng hoc Query ch Datasheet View. Bc 2: Trn Tab Create tm ti nhm Form chn Split Form. Access s to ra mt Form mi v hin th trn Layout View. Trong Layout View, bn c th thay i cc thit k cho Form ngay khi n ang hin th d liu.

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To Form s dng cng c Multiple Items. Khi bn to mt Form bng cch s dng cng c Simple Form, ti mt thi im Form ny ch hin th c duy nht mt bn ghi. Nu bn mun c mt Form c th hin th nhiu bn ghi v c th ty chnh tin dng hn trn Datasheet mt lc bn c th s dng cng c Multiple Items. Di y l cc bc thc hin Bc 1: Trn Pane Navigation nhp chn Table hoc Query cha d liu m bn mun hin th ln Form.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 2: Trn Tab Create tm ti nhm Forms nhp chn Multiple Items . Access s to ra mt Form v hin th n ch Layout View. ch ny bn c th thay i cc thit k cho Form ngay khi n ang hin th d liu. V d nh bn c th thay i rng cc TextBox cha d liu,

Khi bn s dng cng c Multiple Items, Form c to ra s tng t nh khi chng ta hin th bng ch Datasheet. D liu trn Form c sp xp theo cc hng v ct v ti mt thi im cho php bn thy nhiu hn mt bn ghi. Tuy nhin, mt Form Multiple Items Form cho php bn c th ty chnh nhiu hn khi hin th d liu trong bng ch Datasheet, chng hn nh kh nng thm cc

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Gio trnh Access 2007 - Lp k47H CNTT yu t ha vo Form, cc nt Button hay nhiu cc iu khin khc. To Form s dng Forn Wizard. c thm la chn v nhng trng g xut hin trn Form, bn c th s dng cng c Form Wizard thay v cc cng c m chng ta c tm hiu cc phn trc. Bn cng c th xc nh xem d liu nh th no th c nhm, c sp xp, v bn cng th s dng cc trng t nhiu hn mt bng hoc mt Query. Cc bc to Form vi cng c Form Wizard. Bc 1: Trn Tab Create, tm ti nhm Forms, nhp chn More Form ri chn Form Wizards.

Bc 2: Theo cc bc hng dn trn cc hp thoi Form Wizards. Chn trng cn hin th ln Form.

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Chn Layout cho Form

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Gio trnh Access 2007 - Lp k47H CNTT Chn kiu Style cho Form.

Bc 3: Cui cng nhp Fininh hon tt.

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Kt qu chng ta s c Form nh hnh di y.

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To Form s dng cng c Blank Form Nu Winzard hoc mt cng c to Form no trc y m cha p ng c yu cu ca bn, bn c th s dng chc nng Blank Form. Cng c ny l cch nhanh nht xy dng mt Form, c bit nu bn d nh ch hin th mt vi trng ln Form. Cc bc to Form vi cng c Blank Form Bc 1: Trn Tab Create tm ti nhm Forms nhp chn Balnk Form . Access s m mt Form trng ch Design View, v hin th Pane Field List.

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Bc 2: Trn Pane Field List, nhp chn vo nt c hnh (+) xem chi tit cc trng trong bng hoc Query m bn mun hin th ln Form.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 3: thm mt trng ln Form bn nhp chn trng ri ko th ln Form. thm nhiu trng cng mt lc bn gia phm Ctrl sau tch chn nhng trng cn thm ri ko th cung mt lc ln From. Bc 4: S dng cc cng c trong nhm Controls trn Tab Formatting thm Logo, tiu , s trang, hoc ngy thng, .

Bc 5: Nu bn mun thm cc Control phc tp hn ln Form bn phi chuyn sang ch Design View, mun chuyn v ch ny bn nhp phi chut vo Form ri chn Design View , sau s dng cc cng c trong nhm Controls trn Tab Design thm chng ln Form.

4.2. Tm hiu v cc Controls. Controls l cc i tng dng hin th d liu, thc hin cc s kin, v cho php bn xem v lm vic vi cc thng tin trn giao din ngi dng, v d nh cc hnh nh hay cc nhn thng bo. Control c s dng nhiu nht l TextBox cc iu khin khc c th k n nh Lable, Check Box, . Controls c th l Control rng buc, khng rng buc hoc Control tnh ton.

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Gio trnh Access 2007 - Lp k47H CNTT - iu khin rng buc: Mt iu khin c cc ngun d liu l mt trng trong mt bng hoc Query c gi l Control rng buc. Bn s dng cc Control (iu khin) rng buc hin th cc gi tr ca trng trong c s d liu. Nhng gi tr c th dng vn bn, dng s, ngy thng, hnh nh, kiu logic, V d, mt TextBox trn Form hin th tn ca mt nhn vin, iu khin ny ly d liu t trng Last Name ca bng Employees. - iu khin khng rng buc: Mt Control m khng c gn vi mt ngun d liu (chng hn nh mt trng hay biu thc) c gi l mt Control khng kim sot. Bn s dng cc iu khin ny hin th thng tin, cc ng Line, hnh ch nht, hay cc hnh nh. V d, mt Lable hin th tiu ca mt Form c gi l mt Control khng kim sot. - iu khin tnh ton: Mt iu khin c ngun d liu l mt biu thc ch khng phi l mt trng, c gi l iu kin tnh ton. Bn ch r gi tr m bn mun s dng nh l ngun ca d liu trn iu khin bng cch nh ngha mt biu thc. V d sau y tnh gi ca mt danh mc sau khi tr i 25% gim gi, gi tr cong li ch l 0.75. =[Unit Price] * 0.75 Mt biu thc c th s dng d liu t mt trng trong bng hoc Query, hoc d liu t cc iu khin khc trn Form . Khi bn to ra mt Form, c l n hiu qu nht thm v sp xp tt c cc iu khin rng buc u tin, c bit l nu chng chim phn ln cc iu khin v form. Sau bn c th thm vo iu khin khng rng buc v iu khin tnh ton rng vic thit k hon ton bng cch s

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Gio trnh Access 2007 - Lp k47H CNTT dng cc cng c trong cc nhm Controls trn tab Design trong Design view. Bn to rng buc iu khin mt trng xc nh cc trng t kim sot c cc d liu. Bn c th to mt iu khin rng buc vi trng c la chn bng cch ko cc ko t Field List vo forrm. Field List hin th nhng trng ca cc bng hoc truy vn. hin th Field List, nhn ALT + F8, hoc trn tab Design, trong nhm Tools, nhp chn Add Existing Field. Khi bn nhp p chut vo mt trng trong pane Field List, Access s thm mt iu khin tng ng vi trng trn Form. Ngoi ra, bn c th rng buc mt trng vo mt iu khin bng cch g trc tip tn trng vo iu khin , hoc thit lp gi tr cho thuc tnh Control Source ca iu khin l tn trng ca trng d liu. Cc thuc tnh xc nh cc c tnh ca Control nh l tn, ngun d liu, hoc l nh dng, m hp thoi Property sheet hy nhn phm F4. S dng Pane Field List l cch tt nht to mt Control rng buc v hai l do sau y: - Access s t ng nh km mt iu khin Lable c gn sn tn ca trng , v vy bn khng phi g cc nhn cho nhng Control ca mnh. - Access s t ng thit lp rt nhiu thuc tnh ph hp vi gi tr ca trng m bn ang lm vic (v d nh Format, Decimal Places, Input mask) Nu bn to ra mt iu khin khng rng buc v bn li mun rng buc n vo mt trng no , bn hy thit lp thuc tnh Control Source cho iu kin ny gi tr l tn trng cn rng buc gi tr. 4.3. Tm hiu v Control Layout.

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Gio trnh Access 2007 - Lp k47H CNTT iu khin Layouts cho php bn cn chnh cc iu kin trn Form theo c chiu ngang v chiu dc. chng xut hin trn Form theo mt nh dng thng nht. Bn c th xem Control Layout nh mt bng, cha cc m ni dung trong mi l cc Control. Sau y l cch thm, loi b, hoc sp xp cc iu kin trn Control Layout. iu khin Layout c 2 dng mt l dng bng v dng th 2 l dng ngn xp (Stacked). - Trn iu khin Layout dng bng, cc iu khin trong n c sp xp thnh cc hng v ct ging nh mt bng biu, vi cc Lable c t trn u. iu khin Layout dng bng lun chia Form thnh 2 vng, mt cha cc iu khin hin th pha di, v mt l vng pha trn cha cc Lable.

Trn iu khin Layout kiu ngn xp, cc iu khin trn c b tr theo chiu dc ging nh trn mt trang giy, vi mi Lable bn tri ca tng iu khin. Khc vi iu kin Layout kiu bng, iu khin Layout kiu ngn xp lun cha cc Control mt khu vc duy nht trn Form.

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Bn c th thit k nhiu Control Layout mt trong hai kiu ni trn, trn cng mt Form. V d, bn c th c mt Control Layout dng bng to dng d liu cho tng bn ghi, v mt hoc nhiu Control Layout dng ngn xp pha di cha nhiu hn cc thng tin ca cng bn ghi . To mi mt Control Layout Access t ng to ra Control Layout dng ngn xp trong cc trng hp sau y: - To mt Form mi bng cch nhp chut co nt Form trong nhm Forms trn Tab Create.

- Bn to mt Form mi bng cch nhp vo nt Blank Form trong nhm Forms trn Tab Create sau ko th cc trng cn hin th ln Form trong Pane Field List.

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Gio trnh Access 2007 - Lp k47H CNTT Trn mt Form tn ti bn c th to mi Control Layout theo cc bc di y: Bc 1: Chn iu khin m bn mun b xung vo Layout. Bc 2: Nu bn mun thm nhiu Control khc nhau ln cng mt Layout, bn gi phm Shift sau tch chn nhng Control cn thm. Bc 3: Sau c th lm theo mt trong nhng cch sau y: - Trn Tab Arrange, tm ti nhm Control Layout nhp chn Tabular hoc Stacked . - Nhp phi chut chn mt hoc nhiu Control, ch ti Layout sau chn Tabular hoc Stacked . Bng mt trong 2 cch trn Access s to Control Layout v thm cc iu khin c chn ln . Chuyn mt Control Layout t dng bng sang dng ngn xp v ngc li. chuyn kiu ca mt Control Layout t dng ny sang dng khc bn lm nh sau: - Chn Control Layout bng cch nhp chn vo Select gc tri ca Layout. Ton b cc Cell trong Layout s c chn. - Sau bn lm theo mt trong cc cch sau: + Trn Tab Arange tm ti nhm Control Layout nhp chn kiu Layout mun to (Tabular hoc Stacked ). + Nhp phi chut chn mt hoc nhiu Control, ch ti Layout sau chn Tabular hoc Stacked .

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Gio trnh Access 2007 - Lp k47H CNTT Access s t ng sp xp li c Control tron Layout theo dng m bn chn. Chia mt Control thnh hai dng. Bn c th chia mt Control Layout thnh dng khc nhau theo cc bc di y: Bc 1: Gia phm Shift sau nhp chn cc Control m bn mun di chuyn thnh mt dng Control Layout mi. Bc 2: Sau lm theo mt trong hai cch sau y: - Trn Tab Arange tm ti nhm Control Layout nhp chn kiu Layout mun to (Tabular hoc Stacked ). - Nhp phi chut chn mt hoc nhiu Control, ch ti Layout sau chn Tabular hoc Stacked . Bng mt trong hai cch trn Access s to ra mt Control Layout mi v thm ln nhng iu khin m bn va chn. Sp xp li cc Control trn mt Control Layout Bn c th di chuyn mt Control trn Control Layout bng cch ko th n ti v tr m bn mun. Cng nh l vic di chuyn v tr cc trng trong bng, Thanh cun ngang dc s cho bit ni bn c th th nt chut. Bn cng c th di chuyn mt Control t mt Control layout ny sang mt Control Layout khc m chng c cng kiu nh dng. V d, bn c th ko mt Control t mt Control Layout dng ngn xp sang mt Control Layout cng dng ngn xp khc ch khng phi mt Control Layout dng bng. Thm Control vo mt Control Layout

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Gio trnh Access 2007 - Lp k47H CNTT thm mt trng mi t Pane Field List vo mt Control Layout tn ti bn lm nh sau: Ko tho trng t Pane Field List vo Control layout. Thanh cun ngang, dc s cho bn bit ni bn s th gi nt trn chut. thm mt Control tn ti vo mt Control Layout c bn lm nh sau: Bc 1: Chn Control u tin m bn mun thm vo Control Layout. Bc 2: Nu bn mun thm cc nhiu Control trn cng mt Layout, bn gi phm Shift ri tch chn ln lt cc Control. Ngoi ra bn cng c th chn cc control trn Layout khc. Bc 3: Ko th cc trng cc trng c chn vo Layout. Thanh cun ngang, dc s bo cho bn bit v tr ca trng m bn c th th gi chut. Bc 4: Trn Tab Arrange trong nhm Control Layout nhp chn kiu Layout m bn mun a cc Control vo . Nu bn mun thm cc iu khin vo Layout dng bng bn chn Tabular , ngc li bn chn Stacked . Sau bc ny Access s to ra mt Layout mi v thm cc iu Control m bn chn ln . Loi b Control trn mt Control Layout. Vic loi b Control t mt Control Layout cho php bn c th thc hin bt k v tr no trn Form m khng b nh hng ti cc iu khin khc Bn chn ti Control cn loi b trn Control Layout. la chn nhiu Control mt lc bn gi phm Shift sau tch chn nhng Control cn la b. La chn tt c cc

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Gio trnh Access 2007 - Lp k47H CNTT Control trn Control Layout bn nhp chn v hp chn gc trn bn pha tri ca Control Layout. V tip theo hy lm theo cc bc di y: - Trn Tab Arrange tm ti nhm Control Layout nhp chn Remove . - Nhp phi chut vo mt trong nhng iu khin c chn tr ti mc Layout chn Remove . 4.4. Tm Layout View v Design View. Layout view: Layout View l ch hin th trc quan nht bn c th s dng trong qu trnh chnh sa Form, ch ny n cung cp cho bn nhng cng c m gn nh c th thay i mi th m bn mun khi lm vic vi Form trong Microsoft Office Access 2007. ch Layout View, Form ang chy thc s, v vy bn c th nhn thy d liu xut hin trn Form, nhng vn c th thay i nhng thit k ca Form ch ny. y l ch hin th tin dng nht thit lp rng ca cc iu khin cng nh c th thc hin hu ht cc cng vic b tr s b cc ca Form trn giao din ngi dng. Mt s cng vic khng th thc hin c trong ch Layout View m yu cu phi chuyn sang ch Design View. Trong nhng tnh hung Access s hin th thng bo, rng bn cn phi chuyn sang ch hin th Design View thc hin nhng cng vic . Design view: Ch hin th Design View cho php bn xem chi tit hn v cu trc Form ang thit k. Ch ny cho php chng ta c th nhn thy cc phn Header, Detail, Footer. Form khi hin th ch Design View s khng chy v vy bn khng th nhn thy d liu m n cha bn trong khi ang thay i thit k. Tuy nhin c mt s cng

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Gio trnh Access 2007 - Lp k47H CNTT vic chnh m bn c th thc hin d dng ch ny thay v Layout View: - C th thm nhiu hn cc Control ln Form nh cc nhn, hnh nh, ng Line, hnh ch nht. - Chnh sa ngun d liu cho cc TextBox bng cch s dng pane Property sheet. - Thay i kch thc ca cc phn (sections) trn Form, v d nh phn tiu , phn chi tit. - Thay i mt s thuc tnh chnh m khng th thay i c ch Layout View. 4.5. Tinh chnh Forn Lm vic ch hin th Layout View Sau khi bn to ra mt Form, bn c th d dng tinh chnh cc thit k ca n khi hin th ch Layout View. S dng d liu thc t nh hng dn ca bn, bn c th sp xp li cc iu khin v iu chnh kch c ca chng. Cng nh c th thay th cc Control mi trn Form v thit lp cc thuc tnh cho Form v cc iu khin trn . chuyn v ch Layout View nhp phi chut vo Form trn pane Navigation Pane, tip theo chn layout View . Access s hin th Form ch Layout View. Bn c th s dng Property Sheet chnh sa thuc tnh cho Form v cc iu khin trong cc vng (Section) trn Form. Mun th hp thoi Property Sheet bn nhn phm F4. Chng ta cng c th s dng Pane Field List thm mt trng t mt bng hoc mt Query ln Form ang thit k. Di y l mt trong cc cch hin th Pane Field List:

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Gio trnh Access 2007 - Lp k47H CNTT - Trn Tab Formatting, trong nhm Controls chn Add Existing Fields . - Nhp phm Alt + F8 Sau bn c th ko th trc tip cc trng t Pane Field List vo Form. - thm mt trng n gin, bn nhp p chut vo n hoc ko th n t Pane Field List vo mt vng nht nh trn Form ni m bn cn hin th. - thm nhiu hn mt trng, bn gi phm Ctrl sau dng chut tch chn nhng trng cn mun thm. Sau ko th chng ln Form. Lm vic ch hin th Design View. Bn cng c th tinh chnh nhng thit k ca Form khi lm vic vi n ch Design view. Bn thm cc Control, cc trng ln Form bng cch b xung chng ln li thit k. Hp thoi Property sheet s cho php bn truy cp mt s lng ln cc thuc tnh c th thit lp chnh sa Form. chuyn Form v ch Design View, hy nhp phi chut ln tn Form trong Pane Navigation sau chn Design View . Access s hin th Form ch Design View Bn c th s dng hp thoi Property Sheet chnh sa cc thuc tnh cho Form cng nh cc Control trn Form bng cch nhn phm F4. Bn c th s dng Pane Field List thm mt trng t bng hoc Query vo thit k ca Form. Sau y l mt s cch thc hin

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Gio trnh Access 2007 - Lp k47H CNTT - Trn Tab Formatting, tm ti nhm Controls nhp chn Add Existing Fields . - Nhp t hp phm Ctrl + F8 Bn c th ko th trc tip cc trng t Pane Field List ln Form. - thm mt trng, hy nhp p chut vo n hoc ko th t Pane Field List ln Form. - thm nhiu hn mt trng, hy gi phm Ctrl ri dng chut tch chn nhng trng cn thit. Sau ko th nhng trng ny ln Form. 4.6. Thm Control ln Form Mt s Control c to ra t ng, v d nh cc Control ph thuc c to ra khi bn thm mt trng t Pane Field List vo Form. Nhiu Control khc cng c th c to ra ch Design View bng cch s dng cc cng c trong nhm Controls trn Tab Design.

Ch : nhiu cng c trong nhm Controls ch c th truy cp khi form ca bn c m ch Design. Xc nh tn ca mt Control xc nh tn ca mt Control bn ch cn di chut ti n, Access s hin th tn ca Control trn Tooltip. S dng cc cng c Winzard. Bn c th s dng cng c Wizards c h tr trong qu trnh to cc Command Button, list boxes, subforms, http://www.k47cntt.net Page 229

Gio trnh Access 2007 - Lp k47H CNTT combo box v option groups. Trn Tab Design tm ti nhm Controls, nu nt Use Control Wizards nu nh n khng sng . Nu bn yu cu to cc Control m khng cn s tr gip ca Wizards bn hy nhp chn Use Control Wizards tt ch ny . To mt Control s dng cc cng c trong nhm Controls. Bc 1: Nhp chn cng c tng ng vi kiu Control m bn mun thm, v d to mt hp kim bn nhp chn Control TextBox. Bc 2: Nhp chut ln li thit k Form, ni bn mun bt u t gc tri ca iu khin . Nu nhp mt chut ln Form, Control s c to vi c mc nh, cn khng bn c th ko th chut ty chnh c ca Control trn Form. Bc 3: Trong trng hp la chn cng c Wizards, khi bn chn mt Control, chc nng ny s hng dn tng bc bn c th to ra mt Control. Bc 4: Trong trng hp v tr ca Control trn Form cha thch hp, bn c th sp xp li hoc di chuyn chng n v tr thch hp theo cc bc sau: - Nhp chn Control trn Form. - Ko th Control ti v tr m bn mun. Nu bn s dng mt Control Wizard, cng c ny s ln lt thc hin cc bc gip bn kim sot vic Bind (rng buc) d liu t mt trng vo Control . Tuy nhin th tc ny to ra mt Control m khng b rng buc bi cc trng d liu. Nu Control ny l dng Control c th hin th d liu(TextBox, CheckBox,), bn phi nhp vo

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Gio trnh Access 2007 - Lp k47H CNTT tn trng hoc biu thc cho gi tr ca thuc tnh Control Source ca Control, khi n mi c th hin th c d liu bn mong mun. hin th bng thuc tnh cho cc Control hy nhp phm F4. 4.7. Lu li cc cng vic ca bn Sau khi lu li Form nh thit k, bn c th chy n thng xuyn nu bn mun. Cc thit k vn gi nguyn, nhng d liu s c hin th thi im bn chy Form. Nu cn thay i bn hon ton c th chnh sa hoc to mi Form d trn nhng g m lm trc . Lu li nhng thit k ca Form Bc 1: Nhp chn nt Microsoft Office Button chn Save. , sau

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Cch khc Bn nhp chn nt Save trn thanh Quick Access Toolbar hoc nhp t hp phm Ctrl + S. Bc 2: nu Form c lu ln u tin mt hp thoi s xut hin yu cu bn nhp vo tn Form trong hp nhp Form Name, cui cng nhp Ok hon tt. Lu li thit k ca Form vi mt tn khc.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 1: Nhp chn nt Microsoft Office Button Save As . , chn

Bc 2: Trong hp thoi Save As, bn g tn Form mi trong hp nhp Save Form To.

Chn gi tr l Form trong hp combo As.

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Cui cng nhp Ok hon tt.

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Gio trnh Access 2007 - Lp k47H CNTT Bi 5. Lm vic vi Report Vi Microsoft Office Access 2007 bn c th to ra nhiu loi bo co khc nhau, t n gin n phc tp. u tin hy gh v bo co dng hin th nhng bn ghi t ngun d liu. Cho d l bo co vi mt danh sch n gin, hoc bo co nhm ch tiu doanh thu theo vng min, th vic u tin bn nn quan tm l nhng trng cha d liu no cn hin th ln bo co, v nhng bng hay Query no cha chng. Sau khi bn chn c nhng bn ghi cn thit, bn c th d dng to ra mt bo co bng cng c Report Wizard. Report Wizard l mt chc nng trong Access, chc nng ny s hng dn bn thng qua cc cu hi, bo co c to ra da trn nhng cu tr li ca bn cho nhng cu hi . 5.1. La chn bn ghi ngun. Mt bo co bao gm nhng thng tin c a vo t cc bn ghi trong mt bng hoc mt Query. cng nh cc thng tin c lu gi cng vi lc bo co c thit k thit k, chng hn nh nhn, mc, v cc hnh nh. Cc bng hoc truy vn cung cp cc d liu ny cn c bit n nh l ngun bn ghi ca bo co. Nu nhng trng m bn mun s dng u nm trong mt bng th bn c th s dng bng nh ngun bn ghi. Nu nhng trng s dng nm nhiu bng khc nhau bn cn bn s phi s dng mt hoc hiu Query nh l ngun bn ghi. Nhng Query ny c th tn ti trong c s d liu ca bn, hoc nu cn bn c th to mi nhng Query c th cha c nhng d liu m bn mun hin th ln bo co. 5.2. To bo co S dng cng c Report

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Gio trnh Access 2007 - Lp k47H CNTT Cc cng c Report cung cp con ng nhanh nht to ra mt bo co. Bi v n t ng to ra bo co m khng cn ly thng tin hi p t ngi thit k. Bo co hin th tt c cc trng t ngun d liu ca mt bng hoc Query. Tuy cc bo co s dng cng c Report khng hon ho v khng th to ra nhng sn phm cui cng. Nhng n tht s hu dng khi hin th nhanh d liu. Bn c th lu li bo co v chnh sa n ch hin th Layout View hoc Design View sao cho c th phc v tt nht mc ch ca bn. Bc 1: Trong pane Navigation, nhp chn Table hoc Query m bn mun to bo co.

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Bc 2: Trn Tab Create, trong nhm Reports nhp chn Report .

Access s to ra mt bo co v hin th n trn Layout View.

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Sau khi xem cc bo co, bn c th lu v sau ng c bo co v cc bng hoc Query m bn s dng lm cc bn ghi ngun. Ti mt thi im no cn m li bo co, khi Access s hin th nhng d liu mi nht t ngun d liu ca bo co. S dng cng c Report Wizard. Bn s dng ReportWizard c nhiu chn la hn v nhng trng s xut hin trn bo co. V cng c th ch ra cc trng c nhm hoc sp xp, ngoi ra c th s dng nhiu hn mt bng hoc Query lm d liu ngun cho bo co. Bc 2: Trn Tab Create, trong nhm Reports nhp chn Report Wizard.

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Bc 3: Chc nng Wizard s hng dn bn tng bc to ra bo co:

Hp thoi ny cho php bn la chn cc trng hin th trn bo co. Nhp Next chuyn bc tip theo.

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Trong ca s ny cho php cho php bn chn trng cn nhm. Nhp Next chuyn bc tip theo.

Chn trng sp xp cho bo co. Nhp Next chuyn bc tip theo.

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Chn kiu b tr bo co trong khung Layout, v chn kh giy ngang hay dc khung Orientation. Nhp Next chuyn bc tip theo.

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Gio trnh Access 2007 - Lp k47H CNTT Chn Style cho bo co, nhp Next chuyn bc tip theo.

Nhp vo tn ca bo co trong phn What title do you Cui cng chn Finish hon tt. Ch : Nu bn mun ly cc trng vo bo co t nhiu bng hoc Query, bn khng nhp Next hoc Finish sau khi la chn xong trng t Table hoc Query u tin trn trang u tin ca Report Wizards.

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Thay v chuyn sang bc tip theo bn tip tc nhp chn cc bng hoc Query khc cn ly d liu trong mc Tables/Queries. Sau khi chn xong tt c cc trng cn thit bn c th nhp Next hoc Finish my tnh tip tc to bo co. S dng cng c Blank Report Nu khng quan tm n vic s dng cng c Report hoc Report Wizards, bn c th s dng cng c Blank Report xy dng mt bo co t u. Vi cng c ny bn s nhanh chng to ra mt bo co, c bit thch hp khi bn d nh ch thm vo mt s trng nht nh. Di y l cc bc to bo co bng cng c Blank Report. Bc 1: Trn Tab Create, trong nhm Reports nhp chn Blank Report.

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Mt Blank Report c hin th ch Design, v Pane Field List xut hin bn tri ca mn hnh chnh.

Bc 2: Trong Pane Field List nhp chut vo nt c hnh (+) vo bng cha nhng trng m bn mun hin th d liu trn bo co.

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Bc 3: Nhp chn mt trng hoc c th gi phm Ctrl ri nhp chn nhiu trng mt lc ri ko th ln bo co.

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Gio trnh Access 2007 - Lp k47H CNTT Bc 4: S dng cc cn c trong nhm Control trn Tab Formatting thm Logo, tiu , s trang, cho bo co.

5.3. Tm hiu v Report section Trong Access, vic thit k cc bo co c chia thnh nhiu phn (Section). Bn hy hin th bo co ch Design View nhn thy cc vng (section) . Mun to cc bo co p ng c yu cu, cn phi hiu r tng phn, v cch lm vic vi cc Section . V d, phn no c th la chn t cc iu Control tnh ton? V lm th no Access tnh ton ra kt qu. Di y l danh sch tm tt c kiu Section v cch s dng chng. - Report Header: y l phn c in ra ch mt ln khi bt u bo co. S dng cc tiu bo co cho cc thng tin m thng thng c th xut hin trn mt trang ba, nh l mt biu tng, mt tiu , hoc mt ngy thng. Cc Report Heager c in trc khi in trang u tin - Page Header: y l Section s c in trn u mi trang. V d, s dng Page Header lp li tiu bo co trn tt c cc trang. - Group Header: y l phn c in khi bt u mi nhm bn ghi. S dng Section ny in ra cc tn nhm. V d, trong mt bo co c nhm theo sn phm lc Group Header c s dng in tn cc sn phm. Khi bn t mt Control tnh ton m s dng hm Sum trong Group Header, Access s tnh tng cho tng nhm.

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Gio trnh Access 2007 - Lp k47H CNTT - Detail: Section ny in tt c cc dng c trong ngun bn ghi. y l ni bn t cc Control hin th d liu v l phn thn chnh ca bo co. - Group Footer: y l phn c in cui mi nhm bn ghi. S dng Section ny in cc thng tin tm tt cho mt nhm. - Page Footer: c in cui mi trang. S dng phn ny in thng tin v s trang cng nh trang hin thi ca bo co. - Report Footer: y l phn ch c in duy nht mt ln. S dng phn ny in tng s hoc cc thng tin tm tt v ton b bo co. Ch : ch Design, Report Footer xut hin di phn Page Footer. Tuy nhin khi bo co c in hoc xem trc khi in, th Report Footer li xut hin pha trn Page Footer, ch cn Goup Footer cui cng hoc dng cui cng ca phn Detail nm trang cui. 5.4. Tm hiu v cc Control Tng t nh phn Tm hiu v cc Controls Bi 4 5.5. Tinh chnh bo co Tng t nh phn Tinh chnh Form Bi 4 5.6. Thm Control vo bo co Tng t nh phn Thm Control ln Form Bi 4 5.7. Xem bo co C nhiu cch xem bo co, cch c la chn ph thuc vo nhng g m bn mun thao tc vi bo co v d liu trn .

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Gio trnh Access 2007 - Lp k47H CNTT - Nu bn mun tm thi thc hin cc thay i vi d liu s xut hin trn bo co trc khi bn in n, hoc nu bn mun sao chp d liu t cc bo co vo b nh tm, th hy s dng Report View. - Nu bn mun c th thay i cc thit k ngay khi bo co ang hin th d liu bn hy s dng ch Layout View. - Nu bn ch n gin mun xem nhng g bo co s c thy khi in ra, bn hy s dng ch Print Preview. Xem bo co ch Report View Report View l ch hin th mc nh c s dng khi bn nhp p chut vo mt bo co trn pane Navigation nu nh n cha c m. Trong trng hp bo co ang m mt ch no bn nhp phi chut vo tn bo trn Pane Navigation chn Report View. Lm vic vi d liu ch Report View Trong ch Report View, bn c th la chn ni dung vn bn trn v Copy vo b nh tm ca my tnh. la chn ton b cc ct ca mt s hng, bn nhp gi chut vo l bn tri ri ko ti hng mun chn. Sau c th copy nhng hng chn bng mt trong cc cch di y: - Trn Tab Home, trong nhm Clipboard, nhp chn Copy .

- Nhp phi chut v dng c chn, ri chn Copy. http://www.k47cntt.net Page 248

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- S dng t hp phm Ctrl + C. Ch hin th nhng trng bn mun bng cch s dng cng c lc Bn c th p dng cc b lc trc tip cho bo co m khng cn ri khi ch Report View. V d, trn bo co c mt ct "City" v bn ch mun xem nhng hng m ct "City" c gi tr l Miami, bn lm nh sau: - Tm t Miami trn bo co v nhp phi chut vo n. - Nhp chn Equals Miami.

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Access s to v p dng b lc, lc ny bo co ch cn nhng bn ghi c ct City l Miami.

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To mt b lc chi tit hn. Bc 1: Nhp phi chut vo trng cn lc. Bc 2: Chn Common Filters. Bc 3: Nhp chn iu kin lc m bn mun. Bc 4: Nhp vo gi tr lc. Hy b mt b lc Bc 1: Nhp phi chut vo trng m bn mun loi b b lc. Bc 2: Nhp chn Clear filter from city.

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Ch : Nu bn p dng mt b lc cho mt bo co sau lu v ng bo co li khi b lc s c lu cng bo co. Tuy nhin ln sau khi m li bo co, Access s khng s dng c b lc. s dng li b lc, trn Tab Home tm ti nhm Sort & Filter, tip theo nhp chn Toggle Filter. Xem bo co trc khi in s dng Print Preview. Nhp phi chut vo bo co trong Pane Navigation, sau chn Print Preview. Cc nt trn Navigation c th gip bn xem mt cch tun t hoc bt c trang no m bn mun.

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(1). Tr v trang u tin (2): Tr v trang trc (3): Chuyn ti trang tip theo (4): Chuyn ti trang cui cng (5): G vo s trang trong hp nhp v nhn Enter nhy ti trang . ch Print Preview, bn c th phng to xem chi tit hoc thu nh xem v tr ca d liu trn trang. Nu v tr con tr chut nm trong bo co bn ch cn nhp chut mt ln. o ngc ch hin th bn bm chut mt ln na. Bn cng c th s dng Control Zoom trn thanh trng thi ca Access tuy chnh c phng to hay thu nh bo co. ng ch Print Preview bn lm theo mt trong cc cch sau y: - Trn Tab Print Preview chn nt Close Print Preview.

- Nhp phi chut vo bo co trn Pane Navigation sau chn Layout View hoc chn Design View. 5.8. In bo co

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Gio trnh Access 2007 - Lp k47H CNTT Bn c th in mt bo co trong khi n ang c m bt k ch xem no, hoc thm ch trong khi n ang ng. Trc khi in, hy chc chn l thit lp cc thng s ci t cho trang in, nh l, kh giy trang in, Access lu li nhng ci t v vy ch phi thit lp chng mt ln duy nht. Sau ny bn cng c th thit lp li nu yu cu in n thay i. Thay i nh dng trang in. - M mt bo co ch Print Preview. Bn c th thay i cc thit lp cho trang in bt k ch no, nhng ch hin th Print Preview l trc quan nht bi khi c th nhn thy ngay lp tc nhng thay i m bn va thc hin. - Trn Tab Print Preview tm ti nhm Page Layout, nhp chn Portrait hoc Landscape thit lp cc trng thi nh hng. Size thit lp kch thc cho trang in, Margins iu chnh l, - Sau khi thc hin mt thay i, hy s dng cc nt trn Navigation xem th mt s trang chc chn rng bn khng to ra bt k vn g v nh dng trn cc trang pha sau. In bo co Bc 1: M Report bt k ch no m bn mun, hoc c th chn bo co trn Navigation Pane. Bc 2: Nhp chn nt Microsoft Office Button nhp Print . Hp thoi Print xut hin , sau

Bc 3: Nhp cc ty chn in bo co trong hp thoi, cui cng nhp Ok in bo co

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