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Time+Management

Time+Management

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Sections

  • OBJECTIVES
  • PRITESH SOLANKI
  • ACKNOWLEDGEMENT
  • EXECUTIVE SUMMARY
  • WARMING UP TO THE CONCEPT OF TIME
  • HISTORY OF TIME MANAGEMENT
  • UNDERSTANDING TIME MANAGEMENT
  • MISCONCEPTIONS ABOUT TIME
  • WHY IS TIME MANAGEMENT SO IMPORTANT?
  • WHERE DOES ALL THE TIME GO?
  • ‘Time Killers’
  • How to handle Time Killers
  • Lining Up Your Ducks: Prioritize!
  • Pareto's Principle or the 80/20 Rule
  • ABC System
  • Time Savers
  • ADVANTAGES OF TIME MANAGEMENT
  • AVOID THE “KISS OF YES”
  • PROCRASTINATION – THE ULTIMATE THIEF
  • TIME MANAGEMENT FOR STUDENTS
  • TIME MANAGEMENT PRINCIPLES FOR STUDENTS
  • TIME MANAGEMENT FOR PARENTS
  • TIME MANAGEMENT TRAINING
  • CONCLUSION

DECLARATION

I, Pritesh Solanki, of Lala Lajpat Rai College of TYBMS [Semester V] hereby declare that I have completed my project, titled ‘Developing a Time Investment Strategy’ in the Academic Year 2008-2009. The information submitted herein is true and original to the best of my knowledge.

________________________ Signature of Student [Pritesh Solanki]

Page | 1

CERTIFICATE
I, Prof. Vijaya Gangal, hereby certify that Mr. Pritesh Solanki of Lala Lajpat Rai College of TYBMS [Semester V] has completed his project, titled ‘Developing a Time Investment Strategy’ in the academic year 2008-2009. The information submitted herein is true and original to the best of my knowledge.

___________________ Prof. Vijaya Gangal (PROJECT GUIDE)

___________________ Prof. Vijaya Gangal (COURSE CO.ORDINATOR)

___________________ Mr. S.N. Shetti (PRINCIPAL)

Page | 2

OBJECTIVES
• To help you determine how you presently use time • To make you aware of the portion of time over which you have control • To establish priorities, review how time is consumed, and identify time-wasting activities • To identify common time-killers and techniques for dealing with them • To teach you how to make the most effective use of the time under your control • To allow you to use time the way you choose (work, play, or rest) • To highlight the principles of time management

All the above objectives are being looked after in the project.

Compiled By: PRITESH SOLANKI

Page | 3

ACKNOWLEDGEMENT
Entrance, Hard Work, gradual progress and an exciting year, that’s how I have reached this level and now as I stand at the threshold of the aside world, I take a look at the past year which I have spent in this College. Our performance with their devotion, have moulded me in to confident and aspiring student all through this year. My guide for the project Prof. Vijaya Gangal, whose constant encouragement, planned and careful guidance helped me to complete this project up to the mark. This acknowledgement would not be completed without extending my sincere thanks to my Ex – Bosses, Mr. Sandeep Phanse and Mr. Jagjit Matharu (Director, EIC) who always helped me with the content and gave permission to use the game module. I would also like to thank my friends Mehul, Rishabh, Vishal and Ketan, for their support in entire study. And finally a special thanks to my entire family especially my mother, my father and my sister. I hope that I shall be able to realize the dream of a worthy progress.

PRITESH SOLANKI

Page | 4

EXECUTIVE SUMMARY
Everyone knows that to be effective it is necessary to complete tasks on time and to be efficient those tasks should be accomplished in order of priority. If it’s so easy the question remains; why do so many people run out of time? Because of the value placed on all resources we are forced to get more done, with fewer people, in less time. While time is limitless we only ever have access to sixty minutes in an hour, twenty-four hours in a day and seven days in a week etc. Therefore, like a precious consignment we have to use time to its best advantage, which means that we have to develop new strategies for the way we use time and alter the way in which we perceive it. This project on Time Strategies will enable us to realize the importance of time and to determine how it should be invested to achieve the results they desire. The ability to prioritize, determine dependencies and overcome procrastination gains value when the investment of time as a precious resource is understood.

Page | 5

WARMING UP TO THE CONCEPT OF TIME “Now go on and enjoy yourself. I was not referring to the faces of watches or clocks. No. But remember. Picture a farmer who plants a sapling of a tree that would probably take ten to twelve years to reach the stage when it would start to bear fruit. weeks. by then the farmer would in likelihood be under the soil himself. Our first acquaintance with the villainous Time! But then. dance to your heart’s content and win the Prince’s heart. We are going to try and understand time in its many faces.” Here of course we get the image of a wizened old woman who comes hobbling up to us with a pitcher full of balm and gentle fingers that soothe away all our pains and sorrows. Picture a jailbird in bird counting on the bars of his cell waiting for the seconds. Oh yes it does! You thought that time meant the same to everyone. I was referring to the many meanings that time has. But that’s enough! This project was not made to sing the praises of time. We all sympathized with Cinderella when all her splendid gown and other finery turned to rags at the stroke of midnight. Page | 6 . And do you know why? It’s because we do not have the time for it. It’s these words that probably made us aware-for the first time in our lives-of the value of time. and hours. who should always be painted in black? We have heard the proverb that says “there are no wounds that time cannot heal. you have to be back before the clock strikes twelve at midnight. or maybe you could try to explain the logic behind the following cases. There is no need of the romance of Cinderella or the soothing finger of an old lady when we are talking about time. Well think again.” We all are familiar with the words of the Fairy God Mother in the evergreen fairy tale ‘Cinderella’. days. months and years to go by before he can be free again. minutes. is time such a villain.

So what does time mean to you? When was the last time that you realized the value of time? The answer is probably the last time you watched one of those Bollywood thrillers in which the hero is driving a car in which a time-bomb has been planted and the hero is unaware of this. But just before that. And when he jumps out to help her cross the road the needle reaches the point and the bomb is exploded. who reached out to the skies and beyond. And our hero is safe. the closest that man has got towards conquering time is those many history books that have been penned. But we being the getting-to-see-it-all audience watch with bated breath as the tiny needle of the timer ticks towards the point at which the explosion is sure to occur. Page | 7 . Personally I believe that there is something very humbling about this concept. There it is Time stands tall and strong before man and man remains vulnerable and weak before it. Just imagine a man with all his power is just like a helpless babe before time. they are of course chronicles of events that happened long ago and that is certainly not much to boast about. Man. In fact. But I expect that’s why they call them heroes. Do you know what is interesting about the concept of Time? It is absolutely uncontrollable. the big strong man who tamed rivers and seas. Now we are really transgressing aren’t we? So back to our subject that is Time Management. It’s funny how the hero always escapes without a scratch in these movies. who harnessed wind and water and dug up the bowels of the earth is but a worm before Time. cursing time because it flies so fast when they are together and never the other way round. The best he can do to win the battle against time is die his hair and use some antiwrinkle cream on his face. the hero hits the brakes screeches to a halt to avoid hitting that old lady crossing the road.Now picture a young couple madly in love with each other cherishing the few minutes they get to spend with each other every day.

But surprisingly time is never included in this list. And that is what Time management is all about. fuel cells.” Page | 8 . that is that Time cannot be controlled. everyone knows that we are referring to the resources like fossil fuels. petroleum and natural gas top the list. We can think about alternate sources of energy for fossil fuels like electricity. it can only be managed. and water bodies and so on. Again I stress on the point that time once lost. “time and tide waits for no man. when we talk about our resources. then what is point in putting up a struggle? Ah. is lost forever. And hence we have the proverb. In all the illustrations that I used above. forests. fossil fuels like coal. I was referring to man in general and not to one particular Tom. We are going to learn the art of time management.And so now we come to our subject that is time management because after all the illustrations given above. And that is what we are going to do. Dick or Harry. solar energy and the research goes on. Every person has only twenty four hours in a day and no force on earth can alter that. You might begin to feel that if the battle cannot be won. But is there any alternative for time that is lost. but there you are missing out on a very important point. mineral wealth. I hope that I have made one point clear. is lost forever. I don’t want you to have an air of helplessness. It’s about managing your time effectively and if I may I would like to add the word efficiently too. Now. and time once lost. When we talk about non-renewable resources. But what about time? A point that most people tend to forget is that time is the most valuable resource that we have. So in order to get the cutting edge what you have to do is to be able to manage your time in the most effective way possible. So you can see that this aspect of time is applicable to every human being and there is no running away from it.

and within it. History of time management dates back to the 6th century AD with the St.HISTORY OF TIME MANAGEMENT The idea of time management has been in existence for more than 100 years. Benjamin Franklin is considered by many to be the father of modern time management. Each night he would reflect upon the day's activities to judge whether he had lived up to these core values. he wrote about his thirteen virtues. Time can neither be managed. nor controlled. Unfortunately. We can only manage ourselves and our use of time. Benedictine Monks who "emphasized and encouraged scheduled activities at all times." The concept of time efficiency was introduced by Scottish Economist Adam Smith who developed an assembly line system for factory workers. Franklin carried around a "little black book" wherever he went. These values were as follows: • Temperance • Silence • Order • Resolution • Frugality • Industry • Sincerity • Justice • Moderation • Cleanliness • Tranquility • Chastity • Humility Page | 9 . He mostly emphasized on the effective use of time. the term "time management" creates a false impression of what a person is able to do.

resource. information and time. The bottom line is how well one manages time. human capital. It is about controlling the use of the most valuable . One can maintain balance between one’s work and personal life.60 seconds in a minute. Internationally known authority on time management Dr. Page | 10 . Time cannot be manipulated. physical capital. stress and energy levels.440 minutes in a day. It is managing oneself in relation to time. but rather the way one uses it. It means changing those habits or activities that cause waste of time.and undervalued . Time Management is more than just managing time.600 minutes in a year. 60 minutes in an hour. One finds enough flexibility to respond to surprises or new opportunities. It is not how much time one has.” . It is setting priorities and taking charge of the situation and time utilization. How is it that they have got it all done? It’s because they have managed a way to figure out how to manage their time effectively. transferred or otherwise controlled. Alec Mackenzie in his book The Time Trap argues that the very idea of time management is a misnomer because one really cannot manage time in the way other resources can be managed: financial capital. extremely few can claim to have made the most of it. While each of the first four can be augmented. But once passed. and 525. 1.Bruce Lee (“Zen in the Martial Arts” by Joe Hyams) Every individual on earth has the same amount of time . reduced. It is being willing to adopt habits and methods to make maximum use of time. it is gone forever. With good time management skills one is in control of one’s time. While a vast majority of people confesses faltering to come to grips with it.UNDERSTANDING TIME MANAGEMENT “We all have time to either spend or waste and it is our decision what to do with it.

time cannot be replaced or re-created.Dr. one can only manage oneself in relation to it. Mackenzie contends that when it comes to time. Page | 11 . One cannot control time as one can control other resources – one can only control how one uses it. In the world in which we live. It is therefore not for us to choose whether we spend or save time but to choose only how we spend it.

Mackenzie: • Time management is simple . The trouble with the disorganized person is that he hardly has time to listen to his secretary or look at his diary. One has to keep oneself organized . • I do not have the time. One does not work well under pressure . • Time management takes away the fun and freedom of spontaneity. Is working under stress. Lara’s performance when the West Indies Team is in trouble has more to do with application and determination rather than pressure. While it is true that the concept is simple. He then no longer has to work against tight deadlines and under stress which contributes to heart problems and not unusually the ultimate reduction of time on this earth. • I use a diary. Pressure and challenge must not be confused. Here are some of the misconceptions identified by Dr. • Time management might be good for some kinds of work but my job is creative. They affect everyone including those persons who may be considered quite successful and effective. Time management is not about routine: it is about self-discipline.MISCONCEPTIONS ABOUT TIME There are several misconceptions which we all have about time. the self-discipline required to practice effective time management is not easy. • Work is best performed under pressure. The effective worker or manager often gets more work done in the earlier hours of the morning than most laggards get done in the whole day.only does the best one can under the circumstances. Psychological studies show this to be no more than an excuse for procrastination.all it requires is common sense. Lack of discipline prevents one from being great instead of simply good. forgetting appointments. making constant excuses and Page | 12 .no one can do it for others. a to-do list and have a secretary to keep me organized.

to play games. read a good book. plan for tomorrow and the day and week after or just relax? Page | 13 .apologies to be fun? Would it not be much more fun if by better organization one had one or two more hours every day to spend with the family.

If you are one of these people. a student will have trouble coping up with deadlines set by professors. Too often. Let’s try to analyze the importance of Time Management in different fields. Page | 14 . people eat up what is supposed to be their free time to be able to accomplish all pending tasks in time. it reflects one's priorities and how you are able to properly appropriate them into your schedule. it can become quite challenging for new (freshman) students to cope with time management. If a student has prepared his or her own list of work for the day. Despite of this. If the overtime rendered is reflected on your paycheck. when you are swarmed with multiple tasks at once. then good for you. proper usage of your time is more particular. then you reap the unpleasant effects of poor time management. Oftentimes. he or she will be able to properly allocate the time spent for extracurricular activities and assignments. If time is not properly managed. But if not. This is because you are paid for the hours of service you render to the firm.WHY IS TIME MANAGEMENT SO IMPORTANT? Time management is a common problem faced by most of us. Most students would tend to slack off during vacant hours that they end up accomplishing nothing. employees still seek out ways to have a break. Hence. employees could easily eat up more time for their “breaks” than what is actually spent on actual work. the company ends up requiring the employee to do overtime work just to finish a project. it becomes extremely difficult to identify which ones you must complete first. The liberty to choose your own schedule readily creates a false notion that they can do whatever they want. you are usually able to control your time efficiently that you can even finish tasks ahead of time. It takes a considerate amount of skill in order to manage your time properly. On the other hand. Hence. companies will try to ensure that each hour you spend at the office is utilized effectively for work. Time Management at Work: When it comes to your job. Time Management in School/College: Due to more freedom merited to college students. With lack of proper time management.

The following are some of the indicators of poor time management: • • • Constant rushing (e. in attending meetings.g.SYMPTOMS OF POOR TIME MANAGEMENT Poor time management shows up by way of one or a combination of typical perceptible symptoms.g.g.g.g. between meetings or tasks) Frequent delays (e.g. I don’t know which way to jump’) • Difficulty setting and achieving goals (e. energy and motivation (e. ‘I’m not sure what is expected of me’) Page | 15 . ‘Oh. Managers would do well to look for and reflect on whether they are subject to any of those symptoms with a view to take necessary corrective actions. things just don’t move ahead) Impatience (e.g. ‘whichever option I choose it is going to put me at a big disadvantage. ‘I can’t seem to get worked up about anything’) • • • Frustration (e. meeting deadlines) Low productivity. ‘where the hell is that information I’ve asked him for?’) Chronic vacillation between alternatives (e.

let me fix your waking time at seven in the morning. Now if you think that all those seventeen hours can be used for productive work. Maybe it’s because we always talk about the twenty four hours in a day. you are wrong again. There are many things that a human being should do in order to continue to live like a human being and some of these things do take up a lot of time. which we can deduct from twenty four. For that I have listed out certain points which will help you to get a realistic view about how much time you really have in a day. Twenty four hours is really a lot of time. giving us only seventeen waking hours. Now the following list that I have drawn up is sure to vary from person to person. But I have taken the times for each action on what I felt to e reasonable times as far as any normal human being is concerned. Point 2 The seventeen waking hours cannot be used completely for productive work. But this is because of certain misconceptions about time. Let us proceed to carefully examine where all that time goes and find out if twenty four hours really is.WHERE DOES ALL THE TIME GO? It is quite surprising when you sit and think about where all the time in one day goes. we get the feeling that we really do have twenty four hours to finish our daily business and the fact is that we do not. Assuming that you hit the sack at least by twelve in the night and taking for granted the fact that you need at least seven hours of sleep. But on most days it scarcely seems enough. we have only 17 hours in a day. Page | 16 . That means that you have already lost seven hours. Waking hours does not mean the hours you take to wakeup but the hours that you are awake. Point 1 We do not really get twenty four hours in a day. So let us get that straight. For this come to the next point.

 Time to relax Please do not raise an argument now. and this includes the time that you get to yourself for prayer or meditation or just to stare out of your window or perhaps the few extra minutes that you spend in your bed after waking up.  Answering the call of nature Oh yes. For those of you cleaner ones who shower twice a day put that as twenty minutes. We dress ourselves properly and conduct ourselves with the utmost poise.  Eating We need to eat to live and though I accept the fact that people have different eating habits and times. Most of us take a shower at least once in a day and the time I think we can put down for that is ten minutes. So that makes it 30 minutes for food. Page | 17 . But there are several times in a day when we have to go back to nature and summing up all those things we do in the bath room I think a good half hour should be enough. this figure comes up to half an hour.  Getting ready and tidying ourselves When we move about in society definitely we have to look our best and adding up all the minutes that we spend in front of that mirror. For some people of course. we get another ten minutes. But right now I would like to put down one hour as the time to relax. But I think ten minutes is good enough. we are all very cultured people who have the best of manners and upbringing. Taking a shower. I promise to deal with this bit later on. I think that and I’m sure doctors will agree with me that a person needs three meals a day and should take at least ten minutes to ingest a meal and not just gobble it down. waiting for the last traces of sleep to go away.

and then we are in effect deceiving ourselves. I put it down in both numerals and words so that you can get a real taste of the figure. These crucial hours that we have painstakingly added up are not really put to constructive use. Time with family and friends Please we are human beings. I would like to deduct another hour from your waking time. That is 3 hours and 20 minutes. In figures that is 13 hours 40 minutes. But wait there is more to this story than meets the eye. So with your permission. There are certain things called time waster which you have to look out for and that is what we are going to deal within our next chapter. The activities mentioned above would take when put together a good three hours and twenty minutes. let us see how much time we have left for productive work provided we still want to exist as human beings. That is all that we get. And we proceed to add up all the time that we accounted for in the above mentioned points. And that is a fact. Page | 18 . Now if we proceed to subtract this figure from our 17 hours of waking time. So from now on don’t you think that it would be more realistic to say that we have just thirteen hours and forty minutes to accomplish a day’s work and not twenty-four hours. what do we get? We are left with just thirteen hours forty minutes. So now what do we have left? We started off with 17 hours of waking time. For if we continue to believe that we have twenty four hours. aren’t we? And we certainly cannot get along with our business of life without chatting a few minutes every now and then with our friends and the family too.

They are things that most of us encounter. The time killers that I have listed below are more or less general. look out for them and stay wary of tem. But before we keep adding to the list. There are a lots of time killers in this world and what you have to do is that you have to identify these time killers. Page | 19 . we have been harping about how valuable time is and how time lost is time lost forever and so on. Only then can you put your available time to the maximum possible use. do not get the impression of masked men lurking in shadows brandishing guns and knives. The killers that I am referring to are quite ordinary every day things that we see and use in our lives but often do not realize how much of our time they take away.‘Time Killers’ Till now. When I talk about killers. The very word sound like sacrilege doesn’t it? How can one talk about killing such a valuable resource. But that’s the way the story goes. Seven terrible Time Killers • Telephone calls • Chatter boxes • Traffic jams • Finding parking spaces • Meetings • Bad machinery • Long queues The list could of course go on. I would like to elaborate on certain of the items listed above. But apart from these. Be smart and identify these killers. But now we come to a strange concept and that is ‘Time Killers’. each one of us may have unique time killers that are particular to our style of living and way of work.

use a caller ID facility or ask your secretary to divert the call. A mobile phone is to be used to get an important message across to a person who you were not able to reach on the land line. In stead of immediately identifying themselves and asking directly for the person they want. So the first thing about a telephone conversation is that it should be brief. it is much easier to avoid such people than to tell them to shut up and if you get a telephone call from such a person. As soon as you get a call. Be brief. Another thing about telephones is that most people do not know how to use a telephone properly. Page | 20 . there is no stopping them.How to handle Time Killers • The funny thing about telephone calls is that these instruments are indeed great time savers. In fact the amount of time that people get to save thanks to telephones is stupendous. Now coming to mobile phones there is a lot to be said and done. Again the same rule applies here. some people go on playing a lot of “who is speaking” games once they make a call or answer the telephone. The problem arises when telephones are not used properly. Steer clear of such people. • The next point is about those chatter boxes. Believe me. They waste not only your time but their time as well. Often we tend to give more importance to the caller than to the person we were having the discussion with. another person may be trying to reach you and there is nothing as exasperating as trying to reach a person over the telephone and being confronted with a busy tone. Most people do not understand and even if they do they forget that telephones are not to be used for lengthy conversations. Haven’t we all met them? They simply love the sound of their own voices and once they open their mouths. What should be done is turn off your cell phone when you are having a conversation or a discussion with more than one person. For one thing. you may ask the people you were talking to excuse yourself but you leave them waiting while you chuckle and giggle over your phone.

There is no getting past a traffic jam at the rush hour. • Long queues certainly waste a lot of time. How many of us have wanted to sit and scream and bang the daylights out of a pc that does not give us the required data or information. You can get a long a lot faster on your feet and it is a lot better for your health as well. get it changed at the earliest possible date. • Bad machinery is a time waster. By doing so. A computer that takes a long time to start up. • Not surprisingly lengthy meetings and discussions can prove to be awful time killers particularly if the meeting does not have a clear agenda and if there are people who love top talk among the group. It has been found that most middle and senior level mangers spend nearly 70% of their work time talking. It just helps you to avoid being late. you can also get rid of the headache of finding a parking space. If you can get the job done over the telephone or can reserve your ticket in advance. Page | 21 . Either you could find something constructive to do while you wait for the traffic to move along or the traffic light to change or a better option would be to take subway and walk the rest of the way. And will someone tell me whit is called the rush hour when that is the time when the traffic is the slowest. If you have such equipment or machinery. even a leaky faucet or a stubborn drawer or door knob can waste a lot of time and send us up the wall. Any one who has lived in the city for at least a day will know what I am talking about. It is worth the amount of time and energy that you waste on it every day. parleying has been made into a fine art. even if it means a few extra dollars. The only thing you can do is anticipate the traffic jam and leave your home a half hour or one hour early. And in most organizations. In this respect you have two options. it is worth the time you may have to spend waiting.• Traffic jams and finding parking spaces. That does not mean that you have to jump the queue. do it. a photocopier that gives shamefully faint photocopies. But that does not really keep the time killer at bay.

an elevator that takes forever to reach your floor. you could put the time to some use like read your morning paper in the elevator. difficult hair that insists on looking like Medusas head on a bad snake day. a car that refuses to start in the morning. like for instance. if you cannot find an alternate method. You will get a better idea of how to get over time killers once we handle the section called the time savers. Use your common sense and try to find alternate methods or even better. Page | 22 .Apart from these each person may have particular time wasters.

This model enables managers to prioritize their activities and use their time more effectively.” The application of this phrase to time management is clear. Not Important but Urgent 3. Not Important and Not Urgent Page | 23 . “getting her ducks in a row. The art of prioritizing covers 4 major task groups: 1. Let’s face it. Important and Urgent 2. When your “ducks” begin to stray too far afield.Lining Up Your Ducks: Prioritize! “Lining up your ducks” is a familiar and charming phrase. With the help of the model. danger is lurking—for them and for you. 24 hours in a day is not enough time for many people to do everything in their schedule. Simon & Schuster) have developed a model called a time management matrix. If you deal with things in a logical. It derives from the tendency of baby ducklings to swim in a perfectly straight line behind their mother. orderly sequence. you’re sure to bring efficiency and results to your efforts. the mother duck will invariably “shepherd” them back into line—thus. Not Urgent but Important 4. If the ducklings begin to stray too far. Time management experts like Stephen Covey S R (The Seven Habits of Highly Effective People. It is therefore imperative that people perform their activities in the order of priority. they can evaluate their activities in terms of importance and urgency.

TIME MANAGEMENT MATRIX Page | 24 .

they can be scheduled when they can be given quality thought to them. For example. Important but Not Urgent Quadrant 2 represents things which are important.they do not have to be done right now. and contribute to achieving the goals and priorities .Important and Urgent Quadrant 1 represents things which are both urgent and important – labeled “firefighting”. Although the activities here are important. and they are important. The activities need to be dealt with immediately.he/she has had to interrupt whatever he/she is doing to answer it. You should give them the highest priority. If you don’t pay your bills on time. family time and personal relaxation/recreation are also part of Quadrant 2. These tasks are the ones that must be done right away. but frankly. .labelled “Quality Time”. A good example would be the preparation of an important talk. Not Important and Not Urgent Page | 25 . An example would be bills that are due today. Activities belonging to this category need to be acted upon without delay. but not urgent . when a person answers an unwanted phone call. Urgent but Not Important Quadrant 3 represents distractions. you would incur additional charges or they might cut off their services to you. are not important. or consequences may result. As a result. Prayer time. They must be dealt with right now. or mentoring a key individual.

You should be able to bring it anywhere you go. So let’s say your boss told you to submit a report due tomorrow. You might think activities in this section are not worth people’s time. won’t you? If you think it’s significant in some way. if you really want to accomplish a lot in your life. Focus on those that will bring you fruitful results. such as watching TV and movies. then forget it. Then your friend told you that there’s a big 2-day sale at the downtown furniture store. so they won’t engage in these activities much. it is essential for people to relax and unwind once in a while. put it in the appropriate page of your little notebook.” as they say. If an idea or event you encounter is Urgent but Not Important. But you should be strict in limiting your time for these activities. At the back page. strictly limit your time in doing these activities or don’t do them at all. etc. Of course. You may put it under Important and Urgent if you simply must have that furniture Page | 26 . shopping for new clothes. that is.Quadrant 4 represents Time Wasting. Every time something comes up during your daily work or on your mind. ”All work and no play makes Jack a dull boy. senseless chatting for hours on the phone. You want to utilize your time well. playing video games. put the title: Important and Urgent. put the title: Important but Not Urgent. Treat activities belonging to this section with the lowest priority. At the front page of the notebook. Ignore Not Important and Not Urgent tasks. then you may put it under Important and Urgent. Write it down on your notebook under Important and Urgent. Numbered Priority Tactic Here’s one of the most powerful techniques that you can use to manage your time efficiently – the Numbered Priority Tactic. If you really want to succeed. Buy a very small notebook that you can put in your pocket. You would be surprised to know that people spend most of their time doing things that are both unimportant and non-urgent.

As the list increases in each category. When you do any changes. Because priorities may change. As the day goes on. examine each of them carefully and start numbering each item in the order of priority . But if you think your house would do fine without it.with 1 being the highest priority. You may put it under Important but Not Urgent. and vice-versa. thought. This method can enable you to achieve more in one week than what most people can accomplish in a month. Start working on Number 1. If distractions come about. and never go to Number 2 until you’re done with Number 1 for each category.you’re drooling for months. Transfer your writings to a new page when you see that it’s getting untidy. The important thing you must do is to buy that little notebook and to start doing this super tactic right now! Time is running fast. Start off with a new page every day. you may switch or change the numbers of the items in the list. write down each and every idea. You may also transfer one item from Important and Urgent to Important but Not Urgent. you may take care of them first but always come back to your numbered list when you’re done. Page | 27 . or event that comes to your mind. then don’t write it anymore. make sure your notebook stays clean. As you’re walking down the street you suddenly thought of a great new idea for your part-time business.

The second generation focused on planning and preparation through the use of calendars and appointment books. prioritizing and controlling. the focus was on the manager and his organization skills. James McKay authored the first book on time management. Later in that decade. and that 80 percent of our results are achieved from 20 percent of the overall energy expended. these techniques were not working." Once again. In the 1950s. but achieve very little of their desired results because they are not concentrating on the right things.Pareto's Principle or the 80/20 Rule It was developed in the 19th century. The third generation was committed to "planning. Covey describes the first generation of modern time management techniques as notes and checklist reminders. Many students and professionals spend the day in a frenzy of activity. The principle states that 80 percent of our unfocused effort generates only 20 percent of our end results. Stephen R. Covey describes several myth of third generation time management and its ideals of the following: • Planning for efficiency • Personal values' prioritization • Controlling other people Page | 28 .

Setting goals with balance in mind. the individual is actually categorizing these tasks as short-term. In labeling a task as A. B or C. finish tasks at assigned times. planning ahead. No good excuses can be given for being lazy in this area.” This approach uses letters to prioritize what is truly important to the individual. Page | 29 . intermediate or long-range goals. as the professional is expected to be organized. This system can be taken one step further by assigning numerical rank to each task. time management instruments and instruction has blossomed into a sophisticated business. In the later half of this century. The ABC technique of prioritization was limited because "A" list priorities may be confused with urgency more often than true importance.ABC System Alan Lakein developed the “ABC technique. but not as urgent. and working on tasks that are important but not urgent can help alleviate many crises of life that the professional may otherwise encounter. The professional who does not use time management skills may risk missing appointments and due dates of assignments. Covey has developed another prioritization technique that deals with the problem of importance versus urgency. The professional is left to a personal search for those instruments that will be the most effective and efficient for his or her lifestyle. A-1 is the most important task and A-2 is secondary to A-1. For example. and be able to use time management principles to lead others. Some "B" and "C" ranked priorities may actually be more important.

So now let us focus our attention towards those time savers because they are our best friends when we talk about Time Management. if there are time wasters.Time Savers Everything in this world has something to balance its existence. if there is darkness there is light. there are time savers. These are hereby few general examples of time savers. They are by no means the only time savers in the world. The Top Ten Time Savers • Telephones • Computers • Elevators • Fax Machines • The Internet • Coffee Machines • Bulletin or Notice Boards • Photo Copiers • Efficient Filing Systems • Good Secretaries and Junior Staff Page | 30 . there is black. If there is white.

Page | 31 . I suppose every one will agree that computers are indeed time-saving machines. But one annoying thing about elevators is that sometimes even f we punch the button repeatedly. the elevator takes for ever to reach or floor. So telephones are certainly one of the best time savers in this world. Just imagine the amount of time you get to save by just making a telephone call! Suppose you are to have a business lunch (sometimes called a working lunch) with an important client. • Elevators Next we come to elevators and elevators too we know save a lot of time that we would other wise have to spend plodding up flights and flights of steps. Now. • Telephones. Obviously you have to reserve a table in your favorite restaurant. it all depends on how you use the telephone. top climb a few stairs every day.Let’s take a quick look at all these. The task would easily take away at least two or three hours of your time when you take into account the journey. It’s better for your health too. On the other hand. if you just have to go two or three floors up or down in such cases it is always better to take the stairs instead of waiting ten or fifteen minutes for the elevator to come to your floor. But then I don’t think that I have to say much. • Computers I don’t think that enough can be said about the time saving roles of the computer. the traffic and all that. Surprise! Surprise! I had included telephones under the list of time killers but telephones are in fact one of the best time savers that man has invented. But of course. this is something you can easily do over the telephone while you are comfortably seated in your office. Elevators save not just time but energy as well. imagine you have to go there in person and get things done directly. Now.

scanners. even the fax machine has become outdated. I did it on purpose. they tend to screw up their noses and raise their eyebrows.• Fax machines Like telephones. And that is why we do not give these machines any credit. With facilities like email. Instead of conducting one of those long meetings in which every one gets a chance to go on and on. When people see that a coffee machine has been included among the list of time savers. we understand their worth. Talk about fast… • Coffee machines. It does seem like a job which does not require any brains. it’s is bets to convey messages with the help of notice boards and bulletins which can be displayed at a place accessible to all. • The internet It goes without saying that the internet has revolutionized our concept of time itself. voicemail and video conferencing. include space on the notice where the concerned people can put down their initials as proof that they have read the message. before coffee machines had made their presence felt in offices. people used to take coffee breaks that lasted up to half an hour? • Bulletin or Notice Boards Bulletin and Notice Boards are very time effective way of reaching out to a large number of people. Oh yes. Those machines just sit there and take copies of what is fed into them all day long. But once these machines fail. then comes the question of how to make sure that the message is read by all those concerned. Simple. • Photocopiers Often we tend to underestimate the importance of photocopiers in an office. But would you believe that earlier. fax machines too save a lot of time by enabling us to send important documents across continents if needed and that too within a few seconds. Page | 32 .

But on the other hand if your secretary is as feather brained as a hen.Of course we can take multiple prints using a printer. then heaven help you! The advantage of having good secretaries and junior staff is that you can delegate a lot of things to them. If your secretary is as dependable as a screen saver. There should be a proper place to keep the files something which people call a cabinet. I told you earlier that it is not always necessary that you do everything by yourself. You should be able to delegate a lot of things. you should name the files properly and not use abbreviation that could stand for anything. then half the battle is won. The same thing applies to the files you have on your computer. let the machine do the talking for you. but I just want to add that a good system of filing definitely saves a lot of time. but cost wise and time wise a photocopier is much better. Once you are able to share your work load with someone. • Efficient Filing Systems This had already been dealt with under office organization. over here I have just highlighted ten time savers. the documents should not be filed in a haphazard order but should have an order that makes it easy to locate a paper. and I am sure you will be able to put that hand to some good use. And the files should be kept in a proper order with easy to read and intelligible name tags and labels. It would be a good idea for you to look around and identify things that could save your time. People tend to try and save time by using abbreviations which sound quite ridiculous once they forget what it really stands for. Being able to find an important document or file should not be a matter of luck. If you really are too busy to attend your calls. • Good Secretaries and Junior Staff Good secretaries are always an asset to an office. It is really faster than a printer and it costs nothing to take copies. Page | 33 . you will have at least one hand free. but first of course you have to be sure that the people you are delegating to do something are good enough. And in the files. Answering machines for one save a lot of time. Now.

and that is trying to do two things at the same time.In this context I think it would be appropriate to talk about one thing that most people often go wrong with in their quest to save time. Page | 34 .

your job consumes you that it becomes a part of your everyday life and you tend to lose priorities on other activities. However. This could lead to lower efficiency and lots of time wasted. The remedy Time management can help prevent such events from happening. Too often. This is because you won’t have to worry about things when you schedule your events properly.ADVANTAGES OF TIME MANAGEMENT Having a job can be a stressful activity. you are very much likely going to fail in meeting your deadline or you can schedule more than one meeting at the same time. You also have to be more flexible with your goals and priorities. all of these are due to improper management of time. You need to create a balance in these activities and make sure each is properly done. You probably have experienced chasing deadlines or suddenly realizing that you set up two meetings on the same date. You have to incorporate a little self-discipline in order to set up your events properly. the main advantage of time management is the reduction of stress. You have to remember that productivity does not just mean doing several things. You get a lot of stress relief and a lot of time to prioritize your life. When you have so many things to consider. you avoid compromising the most important aspect of all your activities: your health. Although you might not lose your job in the process. The problems without proper time management. you could be facing a lot of stress. successful time management is quite tricky. you could easily forsake other aspects of your life. These prerequisites are easy to attain. However. You just have to learn the basic concepts in order to set things in motion. you give yourself the chance to set up a great schedule that suits your planned activities both in and out of the job. Most people lose a lot of time just trying to think about their job. By having a clear plan. You can prevent such scenario from happening if you practice clear time management plan and a timetable for your activities. Page | 35 . Since all these problems stem from stress. Proper time management creates a few of the most powerful advantages within and outside your job sphere. Furthermore.

Page | 36 . This leads to a lot of unnecessary pressure that may cause you to extend your work outside the office just to keep up. It might even mean that you will bring your work to the dinner table. When you miss a deadline. Your working schedule is not swamped and so you can leave enough time for relaxing and having fun. The best thing about time management is that you get the chance to live your life on a proper routine. And the worse that could happen. never forget to take a break from time to time as it helps you become more productive.Another good thing about having a successful time management program is having a higher chance of completing everything on time. The sooner you complete your tasks. And despite of your hectic schedule. the more you free yourself of all the stress. you get so stressed out that you pass on the stress to your family members. you fall out of favor with your boss. This leads to additional pressure to complete other tasks and even to outdo your other officemates.

If you are going to help a person at the expense of your work and schedule. by all means help the person. Now what is the relevance of your well thought out timetable? Where is your scheme for time management? Your work is waiting in the pantry while you are sweating over somebody else’s work. then you are going to end up in hot water. you have everything worked out. tomorrow you might be in that persons position and you may need somebody’s help. If you find a colleague in distress and have the time to spare. you have said yes and agreed to do the work for the person. you had better put your foot down and say “sorry boss. being able to say ‘no’ is fundamental to any scheme of Time Management. Yes you have the master plan for time management. Page | 37 . Unless you want to take up from where Mother Theresa left off. And it’s because of the simple reason that you could not say no to the person.e. Who knows. requests for help will be coming from all sides.AVOID THE “KISS OF YES” The idea might sound strange but avoiding the “kiss of yes” i. The person smiles very sweetly at you and showers sugar coated words on you. but I just don’t have the time. But that does not mean that you should let yourself be taken for a ride. How many times have you had a similar experience? I’m not saying that you should not be civil.” Behave like a diplomat who is a person who can tell you to go to hell in such a nice manner that you will actually start looking forward to the trip. you have a time table which you stick to religiously. It is human nature to shirk work and if word gets around that you are a very helpful guy (read that as s-u-c-k-e-r) then before you know it. and before you even know what hit you. But just when things are beginning to work out fine. One more definition is that a diplomat is a person who can say the nastiest things in the nicest way. a colleague or friend comes your way and asks you to help them out by doing certain jobs which are really their jobs. and you have a ‘to do’ list as well.

” And its miles better being a selfish pig than a sucker. So much that anyone in their normal senses would want to throw up at the sight of your smile. It is something that will plunge you into the depths of despair and all that. Common face the facts. And then tell them that what you are going to say is going to be a life long sorrow for you. smile back at them. I’m terribly sorry but N-O. Or if you want you could try the hoola hoola. wait till he or she is out of hearing range and then you can start that war dance.” And then when the person leaves your presence with a crest fallen face. Done the mask of the diplomat and the next time someone approaches you with sugar coated requests to help them out. in today’s world of cut throat competition your very existence may depend on your ability to say “no.So that is just what you have to do. Give them a sugary sickly sweet smile. Then you could try telling them how much you love them. And then put it painfully across. “no. Page | 38 . Extol at length what you think of the person and your relationship with him or her.

corrodes success. Procrastination can be a thoroughly amusing concept. indeed. A person may be obliged to achieve certain results. there are some underlying deep and darker forces. almost always lurks some hidden fear or conflict that urges us to put things off. as with all things humorous. ultimately. or conflict is gone. fear. Time management experts have identified the eight most typical causes of procrastination.PROCRASTINATION – THE ULTIMATE THIEF Everyone does it. At the root of procrastination. Everyone procrastinates. Procrastination—the cat burglar of time management—steals into your life and whisks away one of the most valuable assets you possess. argue psychologists. it’s till there—both in the real world and in the person’s subconscious—where it generates stress and. But they do. Everyone feels guilty when they do it and everyone resolves never to do it again. shown in Figure Page | 39 . but a multitude of opposing emotions serves to short-circuit action. Although the procrastinator may act as if the threat. But.

but once psychological obstacles are conquered. So. Fighting the Forces Internal causes for procrastination are more difficult to attack than external ones. you tend to fear failure and you procrastinate largely for that reason. you’ll procrastinate on any task at which you might fear that you’ll fail.Internal Forces Note that four of the causes (those in the shaded boxes) are primarily inner rooted. you can cope with that cause and stop procrastinating— but that victory probably won’t help you with other external causes that are making you procrastinate on other tasks. They arise. for the most part. the four typical external reasons for procrastination. for example. you’ll be able to approach most tasks with renewed energy. from the procrastinator’s psyche. If you procrastinate because of a fear of change. your environment can impose procrastination on you. they can manifest themselves in very different situations. While a single internal cause can make you procrastinate on many tasks. they’re conquered for all tasks. that fear will color many different kinds of tasks. if you’re putting off doing something for an external cause. Page | 40 . This is not to say that psychological reasons aren’t involved. There must be some. The above Figure gives. If. External Forces Even if you usually don’t procrastinate. When we have certain tendencies or personality traits. external causes for procrastination tend to be task specific. in the clear unshaded boxes. Once you conquer this fear. But unpleasant or overwhelming tasks—and unclear goals or task flow—are enough to make anyone want to postpone the inevitable.

Aside from increasing their potential. Stress is crucial because it can tend to make things more complicated. and that is your health. Productivity levels of employees are affected by their time management planning and workload. That is how it can impact team building factor. most time management procedures even entail stress management as these two usually goes hand in hand. Hence. It comes in a very comprehensive package that allows both manager and employee to meet halfway. Then. there is a way to remedy all that. it leads to high levels of stress in the work force because employees are pressured and forced to extend working hours just to meet the company's quota. What do you get out of training? Any successful time management training program begins with setting up a workable timetable that you and your employees can work with. What you need is a slow and steady approach until you have perfected your scheduling needs until you are able to work free of any time-related stress. it allows for a tighter bond amongst fellow employees and superiors. However. Any company that undergoes training will have the capacity to teach employees how to manage time. There is no overnight solution to this type of problem. In fact. This kind of training focuses on increasing the amount of control and Page | 41 . It also means that you will be able to live out your life outside of the business sphere. if you are able to manage your time properly. These efforts extend far beyond ensuring a thriving business but also consider one of the most important aspects in any venture. you can allow your employees to tend to stress relief activities. there is a need to chase deadlines and attend double meetings. Hence. Indeed. You might notice that levels of stress drop when you do not have to deal with several meetings and deadlines.EFFECTIVE TIME MANAGEMENT TRAINING Most losses incurred by companies are due to a lack of sound time management program. This means that unnecessary distractions can be avoided. it creates a more positive and holistic outlook. Why time management Time management is a very important aspect of any business.

Delegation of tasks is also addressed in such training. you get the exact opposite. Aside from being time-efficient. when you properly manage your time. this kind of training strengthens the employees' ability to assess the situation and pick out assignments that can help them increase productivity levels. The problem One basic misconception about time management is that it allows no time for break or relaxation. as they should be. However. managers need to know that delegation of tasks is a huge risk. any problem encountered in the workplace does not carry over to your personal lives. Hence. Therefore. In fact. It allows the individual more time to relax because he or she will be able to set aside time for work and other activities. Therefore. you are able to increase your efficiency. Page | 42 . This is because managers sometimes think that employees are better at handling manual activities such as photocopying and sending. you have successfully kept your business and other aspects of your life separate. it saves a lot of energy and allows for a more productive workplace.focus the company has over its goals and methods. This means that when you allow improvements to go into the necessary sectors of your business. Some tasks are better done by the manager rather than passing them down to subordinates.

more manageable. they end up consuming more time doing one task that they have none left for the other. so there is always a separate time for everything. Another benefit for doing this is that you'd be able to allocate these smaller tasks into smaller time schedules that would have a definite start and end. for this method to be a success one must need only common sense. you won't find yourself eating up several hours of your time just trying to complete one task. For instance. 2. If you do not have a clear sense of what to do with your time. you have an upcoming quiz or exam. However.) Balance between Work. Once you have completed those smaller tasks. working. However. and partying. you must learn to cut down or eliminate partying from your schedule to allot more time for study. Learn how to adjust your schedule so you won't end up stressing out just trying to make up for lost time. you Page | 43 . tasks. studying. Hence. some people tend to overestimate their capacity to manage their time. For a student. today's young generation is slowly losing their sense of time management. The dilemma lies in sifting through all these factors and setting their priorities. we face a lot of distractions every day. A student must be able to differentiate the various aspects of your student life. it is easy to go along with the flow and that is where poor time management all begins. The case is especially tough for a typical student who is struggling to create a balance between school and other societal factors that contribute to becoming a holistic individual. Therefore. That way. the hard part is being able to practice it and implant it within your subconscious to make it seem natural. 1. write down your schedule so you can keep track of where you need to be at a certain time. you can opt to divide the larger tasks into small. If you have to.) Time Portioning Students might initially find doing school assignments and work projects boring and stressful. Without proper time management. Study and Life Contrary to popular belief. Indeed. he or she must be able to classify time allotted for classes. However. a student could indeed fall behind and live an imbalanced life.TIME MANAGEMENT FOR STUDENTS In today's world. time management works simply.

can move on to other tasks. Hence. you can get some more free time to spare as rewards so you have more time to go to parties or just have a bit of fun. Page | 44 .) Reward For Managing Your Time When you manage your time as a student. 3. Remember that all work and no play would make a student very dull. it eliminates the boring factor as you continually alter your schedule instead of being stuck on one for hours.

the brain is still processing the information." If there are times in the hostel halls or your apartment when you know there will be noise and commotion. This keeps you from getting fatigued and "wasting time. 2. Page | 45 . Use Distributed Learning and Practice Study in shorter time blocks with short breaks between. you can process information more quickly and save time as a result. Yet. Study Difficult Subjects First When you are fresh. Are you a "morning person" or a "night person?" Use your power times to study while the down times for routines such as laundry etc. Make Sure the Surroundings are Conducive to Studying This will allow you to reduce distractions which can "waste time. 3. These are as follows: 1. You need to have a social life. use that time for mindless tasks." This type of studying is efficient because while you are taking a break. 5. there are some basic principles of time management that you can apply. 4. you also need to have a balance in your life. Identify "Best Time" for Studying Everyone has high and low periods of attention and concentration.TIME MANAGEMENT PRINCIPLES FOR STUDENTS As a student. Make Room for Entertainment and Relaxation College is more than studying.

" When you need a few extra hours for studying or socializing. Figure out where Time is hidden These instances may include the following: • Sitting in a waiting room • Waiting to pick someone up • Riding in the bus • Stuck in traffic in the car/on your commute (listen to tapes you have made. Make Sure you have Time to Sleep and Eat Properly Sleep is often an activity (or lack of activity) that students use as time management "bank. or of the lecture you just heard • List today's “to do” items • Write out some questions to ask in class Page | 46 . you withdraw a few hours of sleep. foreign language tapes. lectures etc) • Waiting in line • Doing laundry • Between classes Take advantage of quick breaks and hidden time in the following manner: • Re-read directions/questions for your next paper or assignment • Survey the next reading assignment • Read one section of a reading assignment • List the main points of what you just read.6. This is not a good way to manage you in relation to time. Doing this makes the time you spend studying less effective because you will need a couple hours of clock time to get an hour of productive time. 7.

2. The syndrome of having several major tasks to do all in the same night. 3. Being chronically late-. and failing to do any of them.Time management helps to avoid the following: 1.Are you always the last one to class? How does this impact your classroom experience? How are things different when you show up on time or early for class? Page | 47 . inefficiency or laziness. Self-incarceration-.Do not be a prisoner to your own procrastination.

they face a common dilemma of making that much needed transition. When you have kids for the first time. Setting Priorities Learning how to properly set priorities is among the most important skill that every parent. But here are proven and trusted solutions that any parent might find useful. Then. you can also try setting up a “to-do” list for your set of activities within a day. However. Page | 48 . it is only natural to suffer from jitters especially with a new setup. You just have to cope with your situation since it is only through experience that you'd be able to find a better approach to family life. the solution to this is simple. these tasks can prove stressful. If not managed well. preparing dinner. must practice especially for the working ones. whether new or not. The key here is to recognize the difference in schedule as compared to when you were on your own now that you have your kids as your main obligation. you can easily update what priorities you need to focus one. That way. You can probably easily manage the time at the office but the real challenge lies in organizing your household such as sending or picking the kids up at school. therefore you would have to identify which of them has the least tradeoff. If you do have work. you also need to juggle that along with your priorities in the family.TIME MANAGEMENT FOR PARENTS For new parents. or cleaning up the house. you can make the appropriate changes. You must be able to determine which your top priority is: is it your kids or your work? You have to remember that your decisions have trade-offs. An additional tip that you can employ.

as well as putting their dirty clothes into the laundry basket. Enough preparation will ensure that you will Page | 49 . you increase your efficiency. it is usually the wives' responsibility to handle them. or cleaning up the house. this is the best time to get him started. Among these things is creating a menu ahead of time. then you can have him take care of the kids while you finish up on some chores. If your kids are old enough. However. You can divide the chores at home such as washing the dishes. If not. This will help you prepare the things you will bring with you ahead and figure out if you have missed anything. you can delegate other duties to your husband so you can have equal share of the workload at home. you need to also plan ahead your itinerary. it forms a bond and creates a healthier working relationship between both of you as parents. you already have an idea what to cook for them. More than being able to accomplish the chores faster. wives must not carry the sole burden of looking after the entire house. If your husband is not acquainted with domestic chores. By creating a weekly menu. who has the time and energy to spend wondering about what to cook for dinner after an exhausting day at the office? Delegate Proper Time for Shopping When it comes to going out with your family. Therefore. it also teaches them how to be responsible. when it is time to prepare lunch or dinner for the family. it is best to plan ahead what you have set out to do for the following day. doing the laundry. After all. Instead. Aside from the help they can provide you in maintaining your home.Delegating other Duties When it comes to work at home. Planning out in Advance what you have to do for mothers. you can even ask them to help you out with the tasks at home. You can start with training them to fix their beds or clean up their rooms.

but will also make sure that you do not forget anything. Hence. And when you have properly set your priorities.have all the things you need for this day off with the family. As for shopping. Not only will this help make shopping faster. For parents. you are good to go. you need to produce a list of the essential items you need to pick up. time management usually entails mere common sense. there are a few simple tips that any mother would find useful. Or else you would eat up more time since you have to return to get the items you've missed. Page | 50 . Shopping at the grocery usually takes a lot of time.

time management is a lot more complicated than it seem.TIME MANAGEMENT TRAINING People nowadays need to get a lot of things done especially with regards to their job. It is not enough that you understand the basic concepts of time management. You also need to know how to apply them so everything you've planned on doing won't end up a disaster. there are trainings for time management. stress is a result of the worries over matters related to one's job. Then you will know what kind of timetable you need to have in order to maximize productivity levels within and outside of your job sphere. they tend to lose track of a lot of events and end up incurring losses in time. it allows you to determine what type of job you should accept. you can help yourself avoid unnecessary risks when it comes to your job. you will be able to stay within your optimum Page | 51 . There are special training programs that you have to undergo in order to avail of the full benefits of proper time management. Time management training gives you a chance to know what level of stress you are capable of handling. The problem is that these losses are unnecessary and are therefore not advisable if you have a job. When you are aware of all these. That is what time management training is for. It allows you to have a better grasp with regards to time management. It may even help prevent losses outside of the job. With it. How many times have you faced the dilemma of having too many meetings in one day or trying to beat an impossible deadline? And the worse thing is. stress is your biggest adversary in all of these. Hence. However. The program although it rests on a simple concept. you get too stressed out that it overflows into your personal life. The key to solving such problems is a proper time management program. Hence. At its core. the problem is in terms of poor time management. Therefore. The benefits most people fail to realize that the major cause of losses in terms of productivity and efficiency at work is because of stress. If not. then you could easily wind up committing more mistakes as you don't know the limitations of the basic concept. On the other hand. You manage to rub off that stress onto your family members and that is when it becomes unhealthy.

This will allow each member of the team to boost their efficiency levels with their individual tasks. This is of utmost importance because in order to stay competitive.productivity and efficiency levels without compromising your work schedule. This means that it allows individuals to live a full and healthy life despite being in a stressful. you need to practice such a program in order to gain maximum benefit from your job. Time management training helps individuals manage stress. you have to keep your productivity level at a maximum. or rather busy. Focus is one of the most important lessons you will learn with the training program. you will have a clearer idea on how to create an effective timetable and time management program on your own. When you are able to manage your level of stress. You cannot be efficient if you do not know your own limitations. you will also be able to lessen whatever losses you might incur during difficult times. Therefore. job. Page | 52 . You can easily overwork yourself. When you undergo this training. Hence. It allows people to assess which part of their lives to focus on at different times. This not only applies to your professional life though but also with your personal life. but that does not automatically mean you are being productive. This will have its own implication in terms of the working relationship within your workplace. The biggest gain you can take away with you by undergoing this kind of training is the emphasis on producing efficient work at your job. you can determine whether to accept or defer calls for help from your officemates.

It is said that time and tide waits for none so our attempts would be to make the best use of time and prevent others from wasting our time too. time is a scarce resource. Page | 53 . The wisdom lies in making the most of it. It also offers tips to make the best use of time. It summarizes as to what causes us to waste our time and suggests solutions to save time as much as possible. As with all the precious resources.CONCLUSION Now that we have come towards the end of the project we have realized that how our time gets wasted because we never thought of managing time in an effective manner. This chapter winds up all our observations on time management in this project.

com http://www. Jim Henning Personal Time Management. Mackenzie R. Dr.com www. Alec.yorku. Time Management (2003).edu. The 26 – Hour Day (2001).citehr.lc. Brian Poser Websites Referred http://www. Marion Haynes. Course Technology Time Management for Students (2003). Terry Paulson 70 Minute Hour.randypausch.BIBLIOGRAPHY Books Referred Time Trap (1997).au http://www.ca/cdc/lsp www. McGraw – Hill. Career Press Time Investment Strategy.instantstressmanagement. AMACOM Books.com/timemanagement/ http://www.com http://HREra.unsw. Marc Mancini.infarbor. Dr.com http://www. Vince Panella.scribd.com Page | 54 .

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